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HomeMy WebLinkAbout08-25-25-RAddress: Mayor: 1245 W Highway 96 David Grant It Arden Hills MN 55112 ­-S EN HILLS Phone: Councilmembers: 651-792-7800 Brenda Holden Regular City Council Emily Rousseau Website: Tena Monson Agenda www.cityofardenhills.org Kurt Weber August 25, 2025 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.orci/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Jessica Jagoe, Interim City Administrator 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF COMMENTS 6.A. Transportation Update David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF 7. APPROVAL OF MINUTES 7.A. July 28, 2025 Special City Council Work Session Documents: 07-28-25 SWS.PDF 7.B. July 28, 2025 Regular City Council Documents: 07-28-25-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 8.B. Motion To Accept Resignation Of Deb Fellows From The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 8.C. Motion To Approve Resolution 2025-054 Accepting Donation From Arden Hills Foundation Matthew Johnson, Recreation Supervisor Documents: MEMO.PDF ATTACHMENT A.PDF 8.D. Motion To Approve Resolution 2025-055 Giving Preliminary Approval To The Issuance And Sale Of Revenue Bonds Or Other Obligations, And Approving A Deed Application And Scheduling A Public Hearing Regarding The Same Joua Yang, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF 8.E. Motion To Approve Statement Regarding Immigration Activities Jessica Jagoe, City Administrator Documents: MEMO.PDF 8.F. Motion To Approve Appointment Of Public Works Maintenance Worker Jessica Jagoe, City Administrator Documents: MEMO.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 11. NEW BUSINESS 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS - 6A '!Tt -fi II�)EN_ HILLS MEMORANDUM DATE: August 25, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 M� -ARDEN HILLS Approved: August 25, 2025 [DRAFT--.,, CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JULY 28, 2025 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session meeting at 5:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang and Assistant to the City Administrator/City Clerk Julie Hanson Councilmember Holden requested that Item C. 2026-2030 CIP Discussion be moved to Item B. Mayor Grant said Work Session agendas can be rearranged, but nothing can be added. The order of the topics was changed, as requested. 1. PUBLIC INQUIRIES/INFORMATIONAL Gregg Larson, 3377 Snelling Avenue, Arden Hills — He wanted to discuss the speed limit on Snelling Avenue South at the roundabout. He can't think of any good reason why we would want to change the speed limit on South Snelling Avenue. There is no evidence that adjoining neighborhoods want this. There has been no attempt to gauge resident views. He has heard that drivers find it difficult to adhere to the 25 mph speed limit. He said other drivers do it. That isn't a justification to change the limit. Raising speed limit won't increase safety. It will just reduce the number of drivers violating the law. He has heard that a 25 mph speed limit is inconsistent with other residential streets in Arden Hills. The current city-wide speed limit is 25 mph on most residential streets. The closest Snelling comparison is Lake Valentine Road, east and west of Mounds View high school. That is 25 mph and lower at the high school. He has heard that the MnDOT standard for street speed evaluation should determine the speed limit. He shared statistics provided in the agenda packet and said based on the data the MnDOT standard would unwisely raise the speed limit to 40 mph. It fails to address unique design characteristics, including the narrow lane widths and no shoulders. The standard doesn't take adjoining neighborhoods into account. Pedestrians on the east have to cross the road to reach the trail. The 9 ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 2 intersecting streets and 19 driveway access aren't considered by the standard. There are no cross walks, flush medians or protected turn lanes on the roadway south of the roundabout and that's not considered in the standard. There aren't any good reasons to increase the limit. Doing so will result in less safety and a higher amount of drivers driving faster on a road that was designed for lower speeds. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. Public Works Design Manual — Tree Species Public Works Director/City Engineer Swearingen explained that this is a procedural item. The Public Works Design Manual didn't outline what we accept as "street trees". He worked with Bolton & Menk to determine a selection of street trees. The list from Bolton & Menk was more extensive than what we currently have in the right-of-way code. He said the Public Works Design Manual is meant to be a live document that can change. He is asking for Council direction to move forward with the approach to include that list in the manual. He is also bringing the current City Code 360.32 forward to contain language referencing the live document that Staff will manage. He stood for questions. Councilmember Weber said roadway type associated with species corelates with salt tolerance. The less tolerant trees should be restricted to City streets with less salt use. Mayor Grant said he noticed that Elm is on the list. He asked why that is a good choice, considering Dutch Elm disease. Anna Springer of Bolton & Menk said Dutch Elm spread through the country in the 1970s. Minnesota had one of the more progressive responses to the disease. Experts at the University of Minnesota and in the private tree care industry stepped up to study the disease. The U of M continues to be a leader in the study of Elm trees especially in developing disease resistant varieties. There are trees with natural resistance to Dutch Elm disease and we can bring in Asiatic Elm hybrids that are resistant. They've done a lot of research on the maintenance level required for those species. Asiatic Elms often have poor structure and require a lot of pruning to keep them healthy. They are susceptible to failure during wind events. The U of M has guidance on which trees are wind resistant and need less maintenance. Those are the Elms that are included on this list. Mayor Grant asked if she consulted with the U of M and followed their recommendations. Anna Springer said it wasn't in consultation with them, but she is a certified arborist, and she keeps up on the trainings. Councilmember Holden noted they used to plant the same type of tree together. Now it's a variety. She wondered if that helps maintenance people. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 3 Anna Springer said the list is organized by family, genus and species. The Minneapolis Park and Recreation Board developed an approach to forest management that consists of a five, ten, twenty rule. The guideline now, to avoid mass casualty, is that you don't want your urban forest to have more than 20% from the same family, not more than 10% from the same genus and not more than 5% from the same species. Councilmember Holden was asking about maintenance. It was easier when they were the same. You were able to trim them at the same time. If there is a Dogwood, an Elm and a Crabapple Tree, will it be a lot more maintenance if we meet that criteria? Anna Springer said the best practice it to trim trees in the dormant season. Councilmember Holden asked if it will create more work if they are different trees. Anna Springer said no. She said the list excludes high maintenance trees. Councilmember Monson supports changing the language to reflect the design manual rather than listing the trees in the ordinance. She supports relying on the consultant to help get up date and organized. She supports relying on Staff to decide what to plant based on the location. Mayor Grant agreed. He directed Staff to continue on that path. Public Works Director/City Engineer Swearingen said he received a request from PTRC and some Councilmembers to complete some tree canopy evaluations. Anna Springer put together some initiatives for a city-wide tree inventory. The current inventory only includes Ash and Oak trees because they are on a treatment cycle. He is seeking Council input if there is interest in an Urban Forest Management Plan and the Tree Canopy Assessment initiatives. Councilmember Monson would like to see what those initiatives would cost, including employee resource requirements. Councilmember Holden agrees. It will depend on the cost. There isn't going to be much grant money. It may be better to schedule them over a couple of years. Mayor Grant is interested in seeing the proposals but also wonders what the benefit of doing this is. There should be some benefit on the other side, to justify the cost. He said Staff should continue with the design manual and bring those initiatives with cost and purpose back for consideration. B. 2026-2030 CIP Discussion Finance Director Yang said this discussion is a continuation of the July 14 Special Work Session discussion regarding the Preliminary 2026-2030 Capital Improvement Project (CIP) Plan. Changes have been made and are laid out in the memo. She said Public Works Superintendent Jeff Frid is available to field questions related to equipment. She is happy to answer any questions or move to Council discussion. Mayor Grant said we need to go through the categories that increased to provide structure for the discussion. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 4 Finance Director Yang outlined the changes since the July 14 Special Work Session. The PIR fund was increased by $1.423 million. This was for park development and residential dedication fees from Trident Development. That will be a one time revenue source and will go towards park development and trail projects. There is a proposed tax levy of $600,000 in the PIR for 2026 and forward. That is an annual increase of $350,000. This will ensure there is appropriate funding to meet future project expenditures into 2029. Finance Director Yang said the Lake Johanna Boulevard Trail project commencement date has been shifted from 2028 to 2029 after discussions with Ramsey County. Finance Director Yang said project expenditures for the Snelling Avenue North and Royal Oaks Trail improvements were increased by $90,000 due to updated cost estimates. Mayor Grant asked if that was $90,000 on top of the other $90,000. Public Works Director/City Engineer Swearingen said this was related to the church development. Mayor Grant asked if there were one or two $90,000 increases. Public Works Director/City Engineer Swearingen said it's one. The total budgeted cost is $450,000. Mayor Grant just wanted to verify it was just one increase. Finance Director Yang said the EDA Fund was reduced by $90,000 for 2026 and will be increased the same amount in 2027. Finance Director Yang said the rates within the Utility Fund are set to 4% in 2026, 6% in 2027, and 3% in 2028 and thereafter. Finance Director Yang said those are the primary changes from the last work session. Councilmember Monson asked for confirmation that the numbers reflect that the Lake Johanna Trail will be in 2029. Finance Director Yang confirmed. Councilmember Monson had questions regarding the fire department. She said the Public Safety Capital Equipment Fund shows property tax levy of $300,000 is being proposed for 2026 which includes $40,000 to go towards the reserve bank for the six new fire captains. She said those are the six that have already been hired and it's when the grant runs out. She asked how we landed on $40,000 and is it sufficient? Finance Director Yang confirmed that as of now, $40,000 is still sufficient for those six captains. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 5 Councilmember Monson asked if there is a big increase after the grant runs out. How much will we owe? Finance Director Yang said that will occur in the 2027 budget. Councilmember Monson said she doesn't want us to save a little money but still have this big bump to cover the grant when it ends. She wants to make sure $40,000 is sufficient. If not, she has questions about the Franchise Fees. Finance Director Yang confirmed it's sufficient. She directed the Council to Attachment B. She showed where the $40,000 increase was incorporated. She showed the transfer to the General Fund under expenditures and uses. That transfer will be made annually. That will ensure we have enough fund balance to cover those six captains. Councilmember Monson said there is no transfer this year. We will levy $300,000 in 2026 so we can take $275,000 in 2027. Finance Director Yang confirmed. Councilmember Monson said the Franchise Fees are $435,000 annually but our debt service is $270,000 annually but may see a bigger hit from some of the change orders, if they go over budget. We thought we would use that to prepay the bond. She is hearing there isn't a lot of value in the prepayment concept. Finance Director Yang said the prepayment can't occur until 9-10 years from 2025. At that time if we prepay it, we will see some savings. If there are other needs for those funds, it would be more beneficial for us to utilize those funds for other needs. Councilmember Monson asked how the additional funds are inputted right now. Finance Director Yang said it is sitting in the Public Safety Fund. Councilmember Monson asked for confirmation that the additional $150,000 is additional revenue going towards Public Safety. Finance Director Yang confirmed. Councilmember Monson asked if we still need $300,000, even with the additional $150,000. Finance Director Yang confirmed, due to all of the different capital projects anticipated in the next several years. Councilmember Monson asked if that included a new fire truck and potentially new fire captains. Finance Director Yang confirmed. Councilmember Monson asked Councilmember Holden what the approval process is for the ladder truck and the captains. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 6 Councilmember Holden said they just saw the budget for the first time last week. There hasn't been a vote on it yet. She is worried about getting a Safer Grant this year and next year. We submitted the reimbursement application in March and just got that money. We're sending the second quarter of the Safer Grant. They are restructuring and we don't know who the Safer Grant will be under. We have looked into the relief association to figure out why we're paying into that when they are at 150-160%. It's a legal requirement. We can't get that money back even though they're doing well in the relief association. North Oaks is worried about brown outs. You only get the information they give you. We are trying to get information about what happens during a brown out. The board has 2 Shoreview, I North Oaks, 1 Arden Hills' representatives and the rest are fire fighters. Councilmember Monson said her concern is they just got a brand new ladder truck that was just under $2 million. She doesn't understand the value in an additional ladder truck so soon after receiving the other one. She said their argument for new full time captains is premature considering they haven't finished the new station which is supposed to save response time. Councilmember Monson said there will be additional budget requests from the General Fund and Operations Fund. Do we have a sense of what that is? Finance Director Yang said she has the preliminary schedule. She pointed to Attachment D. Councilmember Monson asked if the 11% includes the CIP. Finance Director Yang said it does not include the CIP. The 11.2% is just the General Fund. The CIP will be on top of that. Councilmember Monson wanted to know what the CIP percentage was at the moment. Finance Director Yang said there is a proposed $540,000 increase, which is a 9% increase. Councilmember Monson asked if that included the Franchise Fees. Finance Director Yang confirmed. Councilmember Monson said there was discussion around bonding during the last meeting. That discussion was for trails. Have we talked about bonding for the PMP, rather than trails? Is there a recommendation from Staff about pros and cons between those two options. Finance Director Yang said it was brought up but that was not discussed at the July 14 work session. City Council has the option to bond for just the special assessment portion or the City's portion along with the special assessments. The City can also bond for all capital projects. Councilmember Monson asked for Staff s recommendation for the best way to do it with all of those options. We have a $10 million bond per year requirement. We have TCAAP and the infrastructure when the spine road goes in, presumably in 2026. How are we ensuring we have the capabilities to do that, in addition to whatever other bonding we may want to pursue. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 7 Finance Director Yang said the $10 million is the limit per year. We will have to consider if we have enough bonding capacity, when TCAAP spine road comes in. Whatever is remaining is what we can use to bond for other projects. She said based on the proposed Fund Balance, the bonding would be most beneficial in 2030 when we have the need. Councilmember Monson asked if we can bond to reduce the levy. Finance Director Yang confirmed. Bonding is there to provide a standard debt service schedule vs. levying for an entire project. We are leveling the tax impact vs. levying the whole thing. Councilmember Monson said that is what she is trying to understand. We need to dig deeper into the CIP and the General Fund requests to see where costs can be reduced. She would like to know if there are things that will help this year and in the next years to support us down the line. Mayor Grant said we are going to run a surplus of about $165,000 for the fire station annually. He expects the first change order to be sizable. According to Staff, the change order is going to be $775,000. Councilmember Monson thought there was a contingency built in so that won't be on top of the amount due, it will just eat into the contingency. Councilmember Holden said the contingency is $1.2 million. City Administrator Jagoe confirmed. She said with the change orders, to date, they are probably close to $1 million. Mayor Grant said we need to assume those are going to be coming and the contingency is there. We got hit by one big change order. The other items that happen during construction will still happen. We need to be prepared for $350,000 as our share above the contingency based on the fact that the first one was so sizable. The $165,000 is for the fire department. He wants to use that to cover any change orders above the contingency. He asked if the bonding requests covered the contingency. Finance Director Yang confirmed. Mayor Grant said we will need to bond for TCAAP. It will be big, like the fire station. One of the things we learned with the fire station is that a 15-year bonding cycle, $3 million costs about $4 million. If the answer is to bond, we want to look at the levy and ask how much we want to tax. As City Council we can decide which items are wants that can be pushed to another year. We don't want to just bond everything because that will be more expensive. Councilmember Holden wants to know how much the levy increase would be vs. the savings if we pay off the bonds. We need that comparison before we decide not to pay off the bond early. Finance Director Yang will do that analysis and bring it back. Mayor Grant said she did the analysis at one point. It wasn't as much as he thought it would be. Finance Director Yang doesn't think she looked at the levy impact with that analysis. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 8 Mayor Grant said it may not have looked at the levy. We simply looked at what the savings would be by prepaying the bond. It was not as much as he hoped. It's like a mortgage. Towards the end you are paying mostly principal and there isn't much savings. He said Finance Director Yang can do the comparison to the levy increase as Councilmember Holden requested. Councilmember Holden agrees with moving forward with some fire station things. We don't know how many people may sign up. We have a new shiny fire station and a lot more people may volunteer. She thinks there is savings in waiting until the station is done so we can see who comes on board to be a volunteer fire fighter before we start filling permanent positions. We said the Franchise Fees would be used for the fire department so anything else would be a major policy change. Councilmember Weber is not familiar with staffing at the fire department. He asked if they will take volunteers and fill what would be a full time position, instead. Councilmember Holden said no. They said they don't have enough peak coverage. They are at 80% coverage with volunteers. It's part-time, paid. They sign up for shifts. During the work week there are morning shifts that don't have coverage. The fire department has a strategic plan. They hired three full time captains, through a grant. The grant will pay for those but after three years you have to hire three more full-time positions. It's a six -year initiative. When the captains are there full-time, they can cover those empty shifts. The entire state is having difficulty finding volunteers because people have so many other things. They would eventually like to move to a full-time fire station. Councilmember Holden asked what is happening to all of the gym equipment, furniture and everything that is at the other station. Councilmember Monson said they weren't asked to address that. Councilmember Holden said that is a big chunk of money. Councilmember Weber asked if that was budgeted in the new building. Councilmember Holden said they budgeted for brand new everything. She thought it had been decided. City Administrator Jagoe said she wasn't sure. She knew all of the soft costs included equipment for the new building. She doesn't know what they are doing with the equipment at the old building. She can follow up and ask about it. Councilmember Monson said the cost to deconstruct desks and move weights to a new location can be almost as costly as getting new. Councilmember Holden said we just purchased all that new gym equipment. Councilmember Monson said she isn't sure about the gym equipment but she knows moving office furniture is almost never worthwhile to move it. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION DULY 28, 2025 9 Councilmember Holden said the firefighters can move it. Councilmember Weber recognizes the importance of the earlier statement to avoid bonding, if possible. He also thinks it's important to give the residents what they want. If we can't afford to do those things in this budget cycle we have to increase the levy appropriately so we can afford in the future. Part of the reason we are where we are is because we're not adding to the potential. Haven't been for some time. Some things are going to have to be pushed out. It is also important to fit those things into a plan. How can we get them in the relatively near future? To the point of bonding in 2030, he assume that is dependent on accepting the proposals outlined today. Finance Director Yang confirmed. Councilmember Weber said that is $350,000 increase to the PIR. He asked what the total increase was for Public Safety. Finance Director Yang said for Public Safety, it's just the $40,000. Councilmember Weber said it's important to recognize that we can wait to bond, but it is entirely dependent on raising the levy now. That is a pretty significant increase, across the board. We have projects next year that seem like ideal candidates for bonding. He thinks the water work we have to do for Rice Creek Commons next year is just the booster station and the work on the north tower. Public Works Director/City Engineer Swearingen said we have the trunk watermain upgrade in Roseville. That is $900,000. Councilmember Weber said that doesn't include any of the spine road trunk line. That will be significant. It would be helpful to see an estimate on what that might be. If we're still talking about potentially bonding soon, we need to look at what conflicts there might be. Next year does seem like an ideal year, if we are moving forward with it. He would like to see options if next year is a possibility, to try to soften the blow to residents this budget cycle. We would have to commit to a stepped increase in the levy every year. It will be a significant number. Councilmember Holden doesn't agree that we haven't done it in the past. We've added to the parks and put park benches in the park, we've added trails. It is incorrect to say we haven't done anything. We planned ahead for all of those items. She wondered what people Councilmember Weber is talking about when he says "it's what people want"? As leaders, we have to take responsibility and make sure, for the residents here that are living paycheck to paycheck, that we aren't taxing them out of our community. What would it look like if we tax 15.9%? We can nit- pick on every little thing. Maybe we start using ICWC more. We can hire them full-time. They work five days a week, we only ever use them on the weekends. Maybe they can take care of the City Hall. There may be other resources out there that we can utilize to reach our goal. Mayor Grant thinks there is a difference in bonding for TCAAP trunk utilities. We can use the 429 process. Those bonds are covered by special assessments against the property. It won't be a burden on us, if it's done that way. The upgrade to the Roseville watermain will be assessed back to 429 special assessments. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 10 Public Works Director/City Engineer Swearingen said it will be. It's related to the TCAAP development. Mayor Grant asked when we can start assessing that back. Public Works Director/City Engineer Swearingen said that is the question we need to answer. Mayor Grant said it's a good question. He has heard comments about what people want. Councilmember Weber made comments about a loader and if we can rent one since it's only used 10 hours a year. Is that really what people want? There are areas in our budget we want to take a look at. Councilmember Monson said she wants to talk about that loader at some point. She is adding the Hamline Trail at $160,000, the hard court are $450,000, the shelters at the parks are $170,000 and the Snelling and Trident is $450,000. She asked what the other trails are. Public Works Director/City Engineer Swearingen said the County Road E is not happening next year. Highway 51 is 100% MnDOT. Councilmember Monson said adding up those park expenses is about $1.2 million. She wondered if we wanted to slice and dice a bond on that side vs. PMP. She is open to split some of the park items off for the bond. She is ready to discuss the case loader. Councilmember Weber said the PIR Fund went five years with no increase. It didn't follow inflation, it wasn't considered in years where there was low inflation. That's what he was referring to. He isn't saying the City hasn't planned ahead, entirely. He's only talking about the PIR and other funds that didn't follow inflationary trends. He believes there is a limit to how much you can use ICWC or there is a lot of competition for use of that group. Councilmember Holden said you have better odds once you're in the pool. Public Works Director/City Engineer Swearingen said we typically budget for 160 hours of work for ICWC. Last year there was difficulty scheduling them and it's even worse this year. There have been managerial changes. Public Works Superintendent Frid confirmed there have been a number of challenges. One was that they said Stillwater Prison was closing. The contact he had that would do the scheduling has moved on to another position. There is someone else in that role and he handles things differently. There aren't as many corrections officers. We are contracted for their overtime pool, on weekends. A corrections officer runs their crew and they have to have to have someone volunteer to work overtime. If we don't have corrections officers volunteer for those shifts, we can't fill weekends. Councilmember Weber said that was his point. We can't count on utilizing those. There are limits. His comments about the trunk line watermain and utilities at Rice Creek Commons wasn't intended to confuse what the City is responsible for and what the developers will pay for. It all counts toward the same $10 million bonding. We have to pay for those despite the fact that we are going to go get that money back. We may have to choose between what we want to bond for, if we decide to bond sooner than 2030. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 11 Mayor Grant pointed out it is $10 million per year. So we can bond for the trunk utilities, install them and then we can bond later for the tower. Councilmember Holden said she didn't realize there were problems scheduling ICWC. When that happens Staff needs to let Council know. It can be resolved by a simple phone call to commissioners to the governor's office. Our legislative leaders can help with that. Councilmember Monson said bonding is one of the ways we can keep all of the projects on the table. She said in 2026 we have the Hazelnut tennis court and trail rehab and the Arden Manor court. In 2027 we have Ingerson basketball court, new trail connections and the Sampson basketball court. She would be open to spreading those four projects beyond 2026 and 2027. Arden Manor has been delayed so maybe we move forward with just that one in 2026. Councilmember Holden wanted to know if the courts are safe. She had a conversation with Public Works Director/City Engineer Swearingen. After the big 2030 PMP project is done, we'll be in good shape. Public Works Director/City Engineer Swearingen confirmed. There are roads beyond 2030 that will need attention. He'll know more when he gets pavement cores. Councilmember Holden said it won't be significant neighborhoods and the level of high costs we have now. Public Works Director/City Engineer Swearingen said he can say that as of today. The Ridgewood neighborhood is starting to fall apart. That is programmed for 2034-2036. It can change drastically from year to year. Councilmember Holden said her thought is we can push those courts out to when we won't have the big PMP projects. She asked if we are at 75%? Public Works Director/City Engineer Swearingen said we are close to that. There are some roads that need some severe attention. He said the parks projects are organized to be offset in the PMP. The PMP is even years and parks projects are odd years. He combines structure replacements with the hardcourt. We will be through all hardcourt replacements by 2027 City- wide. That's in line with replacing all the play structures. We can separate out the hardcourts, that wouldn't be hard to do. It's just nice to have construction impacts done in just one season. Mayor Grant asked what neighborhood is in 2028. Public Works Director/City Engineer Swearingen said Benton Way, Pine Tree, Ingerson, Tiller, Buzzard, Lametti and that whole south east area. Mayor Grant asked what is after that. Public Works Director/City Engineer Swearingen said Red Fox, Grey Fox, Dunlap, Hamline, Connelly. Lake Valentine Road is in 2030. Mayor Grant would like to see us push our 2028 PMP out. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 12 Councilmember Monson asked if we would then push the 2030 out as well. Mayor Grant confirmed a one-year push. Part of looking at 2028 is we have to subtract out Lake Johanna Boulevard. That's a big chunk. Councilmember Weber asked if that would be the bonding year if we line it up with Lake Johanna. Mayor Grant said Lake Johanna could be a bond. Councilmember Holden said the Lake Johanna update is the County is coming to talk to us this fall. It sounds like the may be looking at the cheaper vs deluxe option. Public Works Director/City Engineer Swearingen confirmed that will be a project scoping discussion. Councilmember Holden said that will save us and the County a significant amount of money. The main goal is to get a trail and a sidewalk in there so people are safe on their walk. The County proposed the super deluxe beautiful boulevard with trees down the middle. That would cost millions of dollars. We can get back to the basics and just get a trail. Mayor Grant said the County was looking at the Cadillac and then the question is how can we scope this back? Councilmember Monson the idea of pushing out the PMP is interesting. She would want a little more detail on what that would look like. If we push one of these costs off the five-year frame doesn't mean it won't need to be done. Are we just delaying the inevitable. If we were to push it, could we still build out the levy and fund it? If it comes a year later, we have better standing for it. We can hold it aside and not spend it on something else in 2027 and 2028. The intent of taking that levy is to prep us for the 2029 and 2031. Mayor Grant feels like we're trying to bite all of it in one year. If I'm a resident, I'm thinking can you ease into that plan? We're just looking at the CIP here. We aren't even looking at operating. Once we add the operating on top of this, at what point do we tax people out of their neighborhoods, as Councilmember Holden said earlier. We can do it in a progressive fashion, rather than a one big shock in one year. We've had double digit increases for the past two years. He suspects we may not be under double digits again this year. The projects are on the books. He would like to ease into them. He hasn't heard anyone say they looked at a project and we don't want to do that. The loader is an issue on the equipment side. We have the 590 with a one -yard bucket. The mover has 2-1/2 or 3. Public Works Superintendent Frid said it's between 3 and 4. Mayor Grant said we aren't using it that often. Should we buy a replacement for the 590 and a replacement for the front-end loader or should we buy a mid -range piece of equipment that fits both. That would take one parking spot in a maintenance yard that is already crammed. That means we are loading with a rig with a larger bucket and you'd also have to have a back hoe on it. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 13 Councilmember Weber asked what the 590 is. Mayor Grant said it's a front end loader with a yard bucket and a back hoe. Councilmember Weber said leasing is not a good deal for the City. Is a cooperative agreement with the County an option? Maybe they can load for us. Does the County store salt for us and we purchase it from them? Are they loading for us? Public Works Superintendent Frid confirmed. If their trucks are out there the same time we are there, they do. Councilmember Weber said if they aren't there, can our operators use their loader for loading salt? Public Works Superintendent Frid said no. Councilmember Weber asked if they typically have a yard operator there. Public Works Superintendent Frid said it depends on their schedule. Councilmember Weber said that's why we start at 2:00 am, because that's when the county does. Public Works Superintendent Frid said that is one of the advantages. Sometimes we start at different times than them. Councilmember Weber asked how often that is used to plow or do any other tasks outside of the yard. Public Works Superintendent Frid said it's a back up plow for the three single axel wing trucks. We have three main street routes in the City. If one of those trucks go down our back up is the loader with a wing and a plow or we rely on the two trucks that are still running to get three routes done. It's a longer plow. We've used the loader a fair amount in bigger snow events where the dump trucks get stuck in cul-de-sacs or other areas. With a big enough loader, we can pull the truck out. We have used it on projects like man hole work where we have to move a lot of soil. We use it a lot in the yard when we have what we call "spoils". Spoils are when we excavate a water main break. It's soils that we can't use. We have to load a truck and haul those out. We stockpile it until we're full but then it has to be removed. We use it to screen the cutback so the concrete chunks from watermain breaks or anytime we have to tear a street up. That is why we need a loader that is the size of what we currently have. The County has loaders much larger than ours but the one we have has been the right size for what we need it for. He looked at the City of Mouns View's loader, it's the same one that we are requesting. They use it in exactly the same way we do. Mayor Grant asked how big our dump trucks are and how much will they hold. Public Works Superintendent Frid said three to four cubic yards, maybe five depending on what you're hauling. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 14 Mayor Grant said using the 590 we would need to dump 5 bucketfuls to fill a truck. Public Works Superintendent Frid confirmed. Mayor Grant said the 590 and the loader are two of the older pieces of equipment. He said why buy two pieces of equipment. If a truck holds five yards and a 590 holds one yard and you dump five bucketfuls into the truck. It may take a few extra minutes but not that long when you're looking at $300,000. The 590 will need to be replaced, too. Why have two pieces of equipment to front end load when you know one of the front end loaders is used 10 hours a year. He doesn't know if we need two loaders. There are so many needs on the list. He'd like to see us keep the levy down as much as we can. Maybe we ease the burden in 2026 and pass it to 2027. Councilmember Monson said this case loader is very expensive. What we use it for is important but isn't used very frequently. We have to find a solution where we don't have to purchase one. Or we bundle it in 2029 and bond for it with everything else. It isn't palatable. She would like Staff to come up with a better plan to consider. We've had this conversation for 2025, we're talking about in now for 2026 and we're talking about pushing it to 2027. We'll have the same conversation next year. Councilmember Holden said when talking about bonding. It costs us $4 million to bond $3 million. She asked if local sales taxes are off the table? Finance Director Yang doesn't think it's been lifted. Councilmember Holden knew it was introduced but she didn't know where that was. Maybe we increase the Franchise Fee by a quarter. Mayor Grant said that is contractual for 15 years. Finance Director Yang said you have the ability to change those fees. Councilmember Holden said Shoreview did it last year. They raised it like fifty cents. Then we can have real money instead of paying so much debt that we are losing. She said Councilmember Weber keeps throwing out Cannabis. We lose money with bonding. If we can get money from a different source and collect interest, we have that money to spend. Mayor Grant said we learned from doing the fire station at 15 year bonding, $3 million costs us $4 million. Councilmember Monson clarified, it is $1 million dollars in interest. It is $4 million paid in total, on $3 million borrowed. Mayor Grant confirmed. A $3 million bond for 15 years will cost us $4 million total. Looking at the $300,000 loader is I tenth of that. Discussion ensued regarding bonding for the case loader. Councilmember Weber agrees with Councilmember Monson. He said it is the kind of machine you run into the ground. The resale value on it doesn't mean much if you're selling a $300,000 piece of equipment for $25,000 at the end. The maintenance costs on it are next to nothing. We ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 15 can't predict the future. However, the machine is functioning now and the current City financial outlook does not support the purchase of the loader, at this time. Councilmember Monson asked what the levy decrease would be if we take the loader out of the budget. Finance Director Yang said we are looking okay through 2029 for Fund Balance. Councilmember Monson said this won't help with the levy. She remembers last year there was discussion of removing some items but it didn't change the levy. The equipment total for this year is $751,000. Removing the loader would only reduce that amount by not even half. Councilmember Holden said Truck #431, the 2009 Sterling is in the budget for 2026 for $144,000 and 2027 for $139,000. She asked if that was right. Public Works Director/City Engineer Swearingen said that is the one that has been approved and has been ordered. Councilmember Holden asked what the $139,000 was. Public Works Director/City Engineer Swearingen said that's the cost of the full build -out for the tanker. We expect to see the invoice for that in 2027. Councilmember Monson asked if we talked about the Ford Escape. Councilmember Holden asked who uses the Ford Escape. City Administrator Jagoe said the two Ford Escapes are used by the Building Department. Mayor Grant asked what the mileage was. Public Works Director/City Engineer Swearingen said they are used daily when we are fully staffed. They are necessary vehicles. City Administrator Jagoe said Parks and Rec also use them. Public Works Director/City Engineer Swearingen doesn't think the mileage is very high. Councilmember Monson said we have established the vehicles are needed. She wondered if we should be looking at a hybrid instead of a Ford Escape. That would reduce the cost of gas. She thinks $41,000 seems high for a work vehicle. Mayor Grant agreed. At 69,000 miles we've had $40 worth of preventative maintenance and $150 worth of repairs. Repair can mean many things. Councilmember Holden said we bought that because someone convinced us we needed an SUV because they can go through dirt and mud. She doesn't believe that's necessary. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 16 Councilmember Monson agrees. She asked if Staff can come back with an alternative to the Ford Escape. She said 69,000 is low mileage and maintenance and repairs is not excessive. She thinks we should either push it out or ask for an alternative that makes better financial sense. Councilmember Weber said we are using a new scoring system, that seems to make more sense. Maybe 15 years ago it made sense to have a replacement schedule based on how old it is. Vehicles don't rust out as bad as they once did. We can extend the life a little more. Public Works Director/City Engineer Swearingen said the thought process of the 10-12 year cycle is the trade in value. The older it is, the less resale value there is. Trading it in is more valuable than turning it in for scrap and buying something brand new. Mayor Grant said the depreciation on a new vehicle would dwarf the loss of value. Councilmember Weber asked if it would be traded in toward a new vehicle or would it go to auction. Public Works Director/City Engineer Swearingen said he reviews the avenues and we take the path that will get us the most back. Public Works Superintendent Frid said we buy at State contract pricing, not retail. Councilmember Weber asked if the proposed $41,000 is the State pricing. Public Works Superintendent Frid confirmed. His Fleet Lead ran these budget numbers. If there is a different number, we can find a vehicle that fits the parameters. Councilmember Monson said she would like to argue for a hybrid. Public Works Director/City Engineer Swearingen repeated if there was a target number, it would help them adjust the list. They have a list of equipment that are being recommended for replacement to ensure reliable operations. If we had a target number, it would help us adjust year to year. Right now, these things are starting to stack up. The next two years, we have a bunch of equipment that we consistently push back. We take care of the little pieces of equipment but delay the big ones because it's easier to push them back. If we had a number, maybe we could get one of the bigger pieces and shift some of the smaller pieces of equipment back. That would allow more flexibility for Staff to make those decisions. Mayor Grant said years ago, when going over the CIP, Public Works would bring the equipment up here for Council to see it. It's not a bad idea. Councilmember Monson likes the idea of alternating years. One year is one big piece of equipment and then next year we replace a handful of smaller pieces of equipment. That may help balance things. If we stay around $500,000 every year and add inflation, as needed. We will always pick the cheaper replacements in an attempt to reduce the levy. Finance Director Yang said if we took the loader off the list, the levy can stay at $100,000 and we will be fine through 2029. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 17 Councilmember Monson asked what percent of levy decrease, off of the 11% currently proposed increase, would it save. Mayor Grant asked Finance Director Yang to summarize what has been discussed. Finance Director Yang said she will look at different CIP bonding structures and scenarios. It may be parks alone or parks and trails. She will look at the bonding impact if we step up the increase on the levy. She will remove the loader and analyze the levy impact. Discussion ensued regarding the hard courts and spreading the installation over several years. Mayor Grant asked if that will mess up the schedule Public Works Director/City Engineer Swearingen has created. Public Works Director/City Engineer Swearingen said the one scenario he would prefer for consideration is splitting the 2028 PMP. He can split that up to make it two smaller projects. Then he can shift the rest out two years. There would still be a PMP in 2028, it would just be smaller. The other half of that project will be in 2030. Then the existing 2030 PMP will be pushed to 2032, and so forth. Councilmember Holden asked when the borings happen. Public Works Director/City Engineer Swearingen he is going to take some this year. Councilmember Holden said before we do that, she wants to know if this will shift more projects to reconstruction. Complete reconstruction is way more expensive. Mayor Grant said Public Works Director/City Engineer Swearingen said he is pushing out the commercial area. He asked if splitting the project makes it more work. Public Works Director/City Engineer Swearingen said it isn't any more work. It just delays things. Finance Director Yang said her main focus will be looking at bonding scenarios and levy impacts. Mayor Grant asked if there were any other items Council would like to hear an update on. Councilmember Weber said he would like Staff to analyze why we have a Super Duty and if that is necessary, based on the use. It appears the main function is being a transport vehicle. If we can down grade the vehicle to something more economical it should be considered. Mayor Grant would like to learn how we can use ICWC on a Monday through Friday. Councilmember Holden said if we still have a hard time getting a hold of anyone, she will take the contact information and make some phone calls. Public Works Director/City Engineer Swearingen said there is a report about the issues we've been having recently. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 18 Mayor Grant said it may be a simple contact to our State Representative outlining how important the program is to Cities. Public Works Director/City Engineer Swearingen said using them definitely has an impact, they just haven't been reliable for scheduling when we need them. Councilmember Holden asked if Shoreview is having any issues. Public Works Director/City Engineer Swearingen said they have them full time. Councilmember Holden said one problem is if a facility is in lockdown, we lose that work. Councilmember Monson asked if we need another discussion with Public Works Director/City Engineer Swearingen on the structure on how to spread the equipment costs out. She presumes that conversation will happen in early 2026, and not be included with the current budget discussion. Council agreed with that strategy. Councilmember Holden said she knows Public Works is busy but it's time to slow down. We don't want to burn out the Staff we have. C. Old Snelling Avenue Speed Limit Discussion Mayor Grant said this isn't the first time we've discussed this. It was publicized after our initial discussion. Speed limit signs are posted at 25 miles per hour (mph). Councilmember Holden said she was against this initially. She still wants to leave it at 25 mph. This came about because Councilmember Monson brought some information forward. Councilmember Monson said she was under the assumption that the resident she spoke with was the spokesperson for a broader group of neighbors. That was incorrect. She thinks it should remain 25 mph. If there appears to be interest, we can do some public outreach and reevaluate at that time. Mayor Grant said he received an email from a resident who wants it increased. Councilmember Holden said we didn't do public outreach on any other street where it's 25 mph and someone complained it was too low. She thinks we leave it as is. She wouldn't want other neighborhoods coming forward and requesting an increase in the limit. Councilmember Weber discussed the information outlined in the agenda information, based on the signs installed to collect that driver information. He said 26% of people are going 20 mph or less. About 53% of people who drive down that road are speeding and driving between 25-40 mph. That is a problem with the speed limit. If 80% of the people are speeding down the road then the road isn't designed for residential. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 28, 2025 19 Public Works Director/City Engineer Swearingen said it was a rural section of road previously. We put every design element in there to make it uncomfortable to speed and make people slow down. It was designed for slower speeds. People are just more comfortable driving faster, these days. Councilmember Weber said he isn't a driver who speeds. He has a hard time going that slow on that road. He thinks the limit is too low. He understands the desire for safety on the streets, the curb is an impediment to people being hit on the trail. He said it's 10 foot lane plus the curb. Public Works Director/City Engineer Swearingen confirmed. Councilmember Weber said it feels like it should be faster than 25 mph and he thinks 80% who drive on that road will agree with him. We don't want to set up a situation where the road feels faster than it is and sheriff can set up along the road and ticket people. Councilmember Holden asked when the data was collected. Public Works Director/City Engineer Swearingen said it is since 2022. Councilmember Holden asked if the speed limit was 40 mph in 2022. Public Works Director/City Engineer Swearingen said it was the new road when we started collecting the data. Councilmember Holden thinks the analysis will be the same on every street. She is happy with it at 25. Mayor Grant outlined that there were four Councilmembers present and the topic is split in a deadlock. Councilmember Monson asked if Mayor Grant supports increasing the limit to 35 mph. Mayor Grant thought it could be 30. There are two people who want 25. Councilmember Weber agrees. He said Councilmember Rousseau can weigh in on a future discussion. Staff will hold off on making any changes, at this time. D. Agenda Planning Councilmember Holden wants to add some items to the list. Said every year several neighbors pay for goats to eat the buckthorn through Karth Lake. They put an electric fence up. They were told they can't do that anymore. She would like to discuss neighborhoods being allowed to hire vendors to bring in goats and eat the buckthorn. We need a policy. Councilmember Holden also wants to discuss use of the City logo. She noticed the Lions Club is using it but the Rotary is not allowed to use it. She wants to know what the policy is for use of our logo. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION JULY 28, 2025 20 4. COUNCIL COMMENTS AND STAFF UPDATES ADJOURN Mayor Grant adjourned the City Council Work Session meeting at 6:53 p.m. Jen Estling Deputy Clerk David Grant Mayor o -AR�ENHILLS Approved: August 25, 2025 [DRAFT-.,, CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 28, 2025 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson, Emily Rousseau (attending remotely, joined at 7:04 pm), and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe; City Attorney Greta Bjerkness; Public Works Director/City Engineer Dave Swearingen; Finance Director Joua Yang; Senior Planner Elena Fransen; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested Item 8C be pulled from the Consent Agenda for discussion as Item 9A. Councilmember Holden requested Item 8G be pulled from the Consent Agenda for discussion as Item 9B. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the meeting agenda as amended. A roll call vote was taken. The motion carried (4-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated the Energy Advisory Committee met on July 23ra Representatives from LHB provided updates on the LEED for Communities certification process. They are still targeting Platinum certification and expect to submit to Green Business Certification Inc. for pre -certification around July 31st. LHB provided a brief overview of impacts of recent federal legislation on sustainability implementation such as tax credits for solar/photovoltaics will be phased out sooner, but they noted there are no impacts on tax credits ARDEN HILLS CITY COUNCIL — JULY 28, 2025 2 for ground-source/geothermal. LHB and staff provided an update on coordination meetings with Xcel on incentives and also their thermal energy network pilot program. Staff reported that Ryan Companies has made progress on their sustainability implementation on the 10 acres of Outlot A and it is expected that there will be an update to share with the JDA in the coming months. The Energy Advisory Committee discussed how updates on clean energy and sustainability may be best shared at a future community event that the JDA will be planning. The JDA Advisory Committee has not met since the last Council meeting. The next JDA meeting will be a work session held on August 41 3. PUBLIC INQUIRIES/INFORMATIONAL None. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update Public Works Director Swearingen reported the 2025 street maintenance fog sealing began today and streets will be striped in the coming weeks. Councilmember Monson asked if the Council was open to sending a letter to Ramsey County requesting a pilot program for the installation of bollards on Lake Johanna Boulevard. Councilmember Weber explained he would like to see further background information on this topic and suggested this item be brought to a future worksession meeting. Councilmember Holden inquired what Ramsey County's response was to the City when staff requested the bollards be put back in place. Public Works Director Swearingen stated the County found the bollard placement from last year was well received and they did not believe it was necessary to extend the bollards to the south. Councilmember Holden indicated she supported the City sending a letter to the County given the safety concerns that were arising for pedestrians along Lake Johanna Boulevard. Councilmember Monson suggested the idea of additional bollards be presented as a pilot program to the County. ARDEN HILLS CITY COUNCIL — JULY 28, 2025 3 Mayor Grant asked if this item needed to come back to the Council at a future worksession meeting. Councilmember Monson stated she did not believe this was necessary and asked that staff be directed to send a letter to the County requesting additional bollards be installed along Lake Johanna Boulevard as a pilot program for safety purposes. Councilmember Rousseau indicated she would support providing staff with direction at this meeting. Councilmember Holden commented when the bollards were first installed, the County said they were going to be extended once they figured out how the glue worked because the bollards were falling over. Public Works Director Swearingen explained this was what he was told by the County. However, after several weeks the bollards were still not installed. Councilmember Holden recommended staff send a letter to the County requesting the additional bollards. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to direct staff to draft a letter to Ramsey County requesting additional bollards be installed to the south on Lake Johanna Boulevard for safety purposes with the entire City Council signing this letter. A roll call vote was taken. The motion carried (5-0). B. Night to Unite Update and Proclamation Assistant to the City Administrator/City Clerk Hanson stated Night to Unite will be held on Tuesday, August 5 from 5:00 to 9:00 pm. The deadline to register to host a party was Tuesday, July 22. Staff reported the City currently has 19 registrations and stated the City Council will be provided with a list of event locations once received from the Ramsey County Sheriff's Office. This list will also be published on the City's website. Please note school supplies donations can be brought to a local neighborhood event or dropped off at City Hall Mondays through Thursdays between 7:30 am and 5:00 pm or Fridays from 7:30 am to 11:30 am until Friday, August 8. Items can also be dropped off at the Ramsey County Sheriff's Patrol Station between 8 am and 4:30 pm Monday, August 4 through Friday, August 8. Mayor Grant read the proclamation from the Ramsey County Sheriff's Office in full for the record supporting Night to Unite which will be held on August 5, 2025 in the City of Arden Hills. 7. APPROVAL OF MINUTES A. June 23, 2025, Special City Council Work Session B. June 23, 2025, Regular City Council C. June 30, 2025, Special City Council D. June 30, 2025, Special City Council Worksession ARDEN HILLS CITY COUNCIL — JULY 28, 2025 4 MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the June 23, 2025, Special City Council Work Session meeting minutes as presented, the June 23, 2025, Regular City Council meeting minutes as amended, the June 30, 2025, Special City Council meeting minutes as presented; and the June 30, 2025, Special City Council Worksession meeting minutes as amended. A roll call vote was taken. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Renewal of Joint Powers Agreement with Ramsey County GIS User Group G. Motion to Aeeept Animal Review of Data Pr-aetiees Poke! 7 D. Motion to Approve Personnel Policy Amendment E. Motion to Approve Resolution 2025-048 Accepting Donation from the Spring Lake Park Lions Club F. Motion to Approve Resolution 2025-049 Appointing Alternate Planning Commission Member SJ Julius G. Motion to n ppr-eye Resolu4ien 20225-050 ieee-ptig a Dontion f�emrthe Ar-den Hills Fetmdafie H. Motion to Approve 2nd Quarter Financials MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried (5-0). 9. PULLED CONSENT ITEMS A. Motion to Accept Annual Review of Data Practices Policy Councilmember Holden asked if the five business days was enough time to allow for an inspection of the policy. City Attorney Bjerkness reported the new five business day statutory language is triggered when City staff notifies the data requester that the data is available for pickup or inspection. She indicated if this person cannot make it to City Hall in five days, they could work something out with City staff. However, if there is no response in five days, City staff is under no obligation to continue to fulfill the data request. Councilmember Holden commented on how someone could be out of the country or on vacation and they may not be checking emails or voicemails. City Attorney Bjerkness stated this doesn't mean the City can't continue fulfilling the data request at a later date, but under the new State law, the City does not have to. ARDEN HILLS CITY COUNCIL — JULY 28, 2025 5 Assistant to the City Administrator/City Clerk Hanson reported this language mainly addresses physical copies of data, which does not happen very often. She indicated the vast majority of data requests happen electronically. City Attorney Bjerkness explained the existing language could be amended if the Council required additional clarity. Mayor Grant recommended the language remain as is if it was in alignment with State Statute. Councilmember Holden stated she would support the language as is but requested the Council further discuss the data practices policy at a future work session. Councilmember Rousseau noted the intent of the language changes at the State level were made to address the data practices requests that were retaliatory in nature. City Attorney Bjerkness agreed this was the case. She explained the change was meant to relieve City staff from making reams and reams of copies for data practices requests that were never picked up or responded to by the data requester. Councilmember Monson stated she supported the proposed language changes in order to protect staff s time. MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to Accept Annual Review of Data Practices Policy. A roll call vote was taken. The motion carried (5-0). B. Motion to Approve Resolution 2025-050 Accepting a Donation from the Arden Hills Foundation Councilmember Holden thanked Aaron Goodwalt for donating funds to the Arden Hills Foundation. She explained an additional bench and plaque would be purchased with these funds. MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to Approve Resolution 2025-050, Accepting a Donation from the Arden Hills Foundation. A roll call vote was taken. The motion carried (5-0). 10. PUBLIC HEARINGS A. Planning Case 25-005 — Planned Unit Development Amendment — Arden Plaza/Brett Foss — 3529 Lexington Avenue Senior Planner Fransen stated Brett Foss of Odds & Ends Again ("The Applicant") is requesting a Planned Unit Development Amendment to allow for a Class I thrift store use in an approximately 6,943 square foot tenant space within the multi -tenant building at 3529 Lexington Avenue ("Subject Property"). A Class I thrift store use is allowed in the B-2 General Business Zoning District if the use does not have a drive through and there is no outdoor collection/donation area or receiving and transferring of goods exterior of the business. However, a Planned Unit Development Amendment is required at this location to allow for a thrift store use ARDEN HILLS CITY COUNCIL — JULY 28, 2025 6 due to the current permitted use in the Planned Unit Development Agreement is limited to retail sales and services. Senior Planner Fransen reported the City approved a Master PUD for the Arden Plaza retail center in 2009 (Planning Case 09-011). This site is situated at the southwest corner of the County Road E and Lexington Avenue intersection and is approximately 11 acres in size. The approved plans included the demolition of an existing office complex and the phased redevelopment of the site to be completed in three stages. A total of 97,035 square feet of retail and commercial building space was approved under the original PUD. The total square footage included the existing 35,647 square foot Building #5, where the Subject Property is located, and the original PUD established the building's use as retail. Senior Planner Fransen explained the proposed use, Odds & Ends Again, a thrift store associated with the company Senior Life Management. Odds & Ends Again is a thrift store where items received through the moving and packing services component of Senior Life Management may be consigned for profit. Items at Odds & Ends Again are primarily sourced from clients of the moving and packing services. The operations of Odds & Ends Again fall under the City's definition of Thrift Store. By definition in the Zoning Code, a thrift store use is defined separately from a retail sales and services use. Senior Planner Fransen reported that the Arden Plaza PUD establishes retail sales as the permitted use for Building #5. Due to this language in the PUD Development Agreement, a PUD Development Agreement Amendment is required to allow for other uses at the Subject Property. The Applicant is proposing an amendment to the PUD Development Agreement to allow for a Class I thrift store use within Building #5 of the PUD. Senior Planner Fransen provided an overview of the request, reviewed the Plan Evaluation, and asked that the City Council hold a Public Hearing. Councilmember Holden asked if this business currently had a business license in Arden Hills. Senior Planner Fransen reported this business does not have a business license at this time. She indicated this would be a next step following approval of the PUD amendment. Councilmember Holden questioned how a business would lose a business license. Assistant to the City Administrator/City Clerk Hanson commented for general business licensing, versus statutorily required licensing like liquor, tobacco and massage, there wasn't language in place but the City could pursue an administrative fine for a violation. City Attorney Bjerkness commented after reviewing City Code, Section 300.13 addresses the suspension and revocation of licenses. Councilmember Holden stated this business must meet the original signage and lighting requirements. Senior Planner Fransen reported this was the case. ARDEN HILLS CITY COUNCIL — JULY 28, 2025 7 Councilmember Holden inquired if there was any legal way for the City Council to deny this request. City Attorney Bjerkness advised that if the application satisfies all the requirements of City Ordinance, she would recommend the request be approved. Councilmember Rousseau questioned when the EDC would be reviewing the City's business licensing requirements. City Administrator Jagoe stated after speaking with Senior Planner Fransen, she understood the EDC would be addressing this matter in August or September. Mayor Grant opened the public hearing at 7:48 p.m. Paul Tufts, 1127 Amble Drive, supported this request and noted he has not seen any problems with this business in the community. Mayor Grant closed the public hearing at 7:51 p.m. B. 2026 PMP Street and Utility Improvements Project — Improvement Public Hearing Brad Fisher, Bolton & Menk, stated on July 14, 2025, the City Council adopted Resolution 2025-047 receiving the feasibility report and calling for a public hearing to consider proposed improvements for the 2026 PMP Street and Utility Improvements Project. Projects involving special assessments generally require two public hearings commonly known as an Improvement Hearing and an Assessment Hearing. The subject hearing for July 28 is the Improvement Hearing. The purpose of the Improvement Hearing is for the City Council to discuss a specific local improvement before ordering it done. The second public hearing is the Assessment Hearing which is scheduled after the project has received contractor bids to provide property owners with an opportunity to express concerns about the actual special assessments. Mr. Fisher provided further information regarding the scope of work that would be completed, which included pavement resurfacing, watermain improvements as well as storm sewer and water quality improvements. The proposed trail improvements and trail resurfacing that would occur were described. He commented on the resident input he has received to date, noting the common themes. He discussed preliminary costs, noting how the project would be funded, which included special assessment. He further reviewed the project schedule and requested the Council hold a public hearing for this project. Councilmember Holden asked that the next time Mr. Fisher provides the Council with a presentation, that he also include the cost for the total reconstruction of a street. She discussed how the City Council was working to address street repairs before streets required a total reconstruction. Councilmember Monson commented on the cost breakdown noting the City would be paying for $1.1 million of the costs and $931,000 will be assessed. She asked how accurate staff believed the project estimate was. ARDEN HILLS CITY COUNCIL — JULY 28, 2025 8 Mr. Fisher stated the estimate was based on prior projects with a similar scope and project that were completed this year in the metro area. He reported it was his goal to target the average bid price. He indicated he was fairly confident that the estimate was falling in line with the proposed contingency amount. Councilmember Monson requested staff speak further to the payment options for the proposed assessments. Public Works Director/City Engineer Swearingen explained after receiving bids the City would be able to determine the low bidder and actual costs. From that point, the City will recalculate the assessment rates and notices will be sent to property owners. He stated the Council would then approve the assessment rates and a letter will be sent to property owners confirming the assessment amount. He reported property owners would then have 30 days to pay the assessment without any interest. If the assessment is not paid in 30 days the assessment will be rolled into the property taxes and will be repaid over the next 10 years. Councilmember Rousseau stated she has been having conversations with her neighbors regarding the City's decision to move forward with assessments instead of higher levies. She discussed the life cycles for streets and requested further information regarding the work the City has been doing on its street improvement project and how does the Karth Lake neighborhood fit into this. Public Works Director/City Engineer Swearingen reported the entire City was on a 20 year Pavement Management Plan. He stated every street within the City should see some type of repair or rehabilitation on a 20 year cycle. He commented on the procedures the City was following in order to preserve and protect the City's street. Councilmember Rousseau questioned when work was last done to the streets in her neighborhood. Public Works Director/City Engineer Swearingen indicated Amble Drive has not been rehabbed since 1994. He explained Pleasant Street and Karth Lake Drive were pushing 20 years. He stated a lot of the neighborhoods in the City were constructed in the 1980's and the design of the pavement sections did not have 12 inches of sand, which meant some roads were deteriorating prematurely. He discussed how the full depth reclamation adds more structure to the pavement, which adds integrity to the pavement. Councilmember Rousseau inquired when conversations with the watershed district would begin. Mr. Fisher stated he contacted the watershed district today and a meeting would be scheduled with this organization once he has direction from the City Council. Mayor Grant commented on how the City had hired a company to rate the health of the roadways throughout the entire community. He explained this has helped the Council determine which roads should be rehabilitated and when. Further discussion ensued regarding how asphalt standards and mix design specifications from MNDOT have improved over time. ARDEN HILLS CITY COUNCIL — JULY 28, 2025 9 Mayor Grant opened the public hearing at 8:44 p.m. Chris Mertz, 1131 Karth Lake Drive, commented on the preliminary special assessment calculations and questioned why there was a discrepancy between the benefit between lakefront and non -lakefront property. Mayor Grant stated the benefit to the individual homeowner on a lakefront versus non -lakefront property does differ. Public Works Director/City Engineer Swearingen commented on the City's assessment policy. He reported to support the proposed assessment calculations, the City had an appraiser come out to further investigate the benefits for lakefront versus residential properties. He stated traditionally the City follows the assessment policy and these rates were applied as proposed. Mr. Tufts, 1127 Amble Drive, questioned why the City stopped doing chip seal projects. Public Works Director/City Engineer Swearingen reported the City was part of a JPA with 15 other cities. He explained that other cities have raised concerns with chip sealing and delamination. Mr. Tufts commented he did not have a choice when it came to the chip sealing that was completed on his roadway and indicated he would like the City to take some ownership over why his road was in such poor condition. Mayor Grant indicated the City's roadway standards have changed over time and reported delamination has impacted streets all over the State, not just Arden Hills. Mr. Tufts questioned if sub -grade testing would be completed on his roadway. He anticipated his sub -grade would get a failing grade because his roadway was failing. Public Works Director/City Engineer Swearingen stated soil borings and pavement cores were taken in order to better understand the sub -grade. He indicated Braun Intertec would then provide the City with recommendations on what type of rehab should be done to the pavement. He explained additional testing, roll testing and density testing would be completed prior to applying pavement. Mr. Tufts asked if the City had considered any alternative materials, such as concrete. Public Works Director/City Engineer Swearingen reported concrete has not been considered for cost reasons. Mr. Tufts stated he would like to see a cost comparison between asphalt and ultra -thin wide topping. He explained if his road was damaged due to chip sealing and the life expectancy was reduced, this was not his problem. He indicated he would like to better understand what the life expectancy would be of the new pavement. Public Works Director/City Engineer Swearingen commented that the life expectancy of a full depth reclamation project was 20 years. ARDEN HILLS CITY COUNCIL — JULY 28, 2025 10 Mayor Grant questioned why chip sealing would extend the life of a roadway and not reduce it. Public Works Director/City Engineer Swearingen stated the theory is chip sealing protects the top layer of asphalt from the sun, rain, ice, heat and cold. He reported chip sealing can be very effective in protecting the asphalt, but there were cases where if the chip sealing was applied to the surface too late, the top layer could delaminate. He indicated the City was moving away from chip sealing and was moving towards Reclamite. Salamaan Khan, 4533 Pleasant Drive, asked how the new roadways would be protected from the snowplows in the winter. Public Works Director/City Engineer Swearingen commented the newer roads tend to allow the blade of the plow to glide over them better. He indicated when pavement comes up, this is typically occurring in areas that have pothole patching. Ms. Khan explained she has lived in her neighborhood for the past eight years and questioned when the new roadway would receive resealing in order to keep the street protected. Public Works Director/City Engineer Swearingen commented on the City's pavement maintenance schedule noting at year three crack sealing and Reclamite would be completed. He noted this process would be completed again at year nine and year 15. Ms. Khan asked why every road in the neighborhood was being redone, when some were in better condition than others. Public Works Director/City Engineer Swearingen explained the core borings assist staff in assessing both the surface and underlying condition of each roadway. He stated that based on this geotechnical review, some of the underlying pavement sections were starting to fail. He commented further on the reclamation process that would be followed for the roadways within the improvement project area. He clarified that Karth Lake Circle would only be receiving a mill and overlay. Ms. Kahn inquired if the City has considered replacing other utilities such as outdated gas and fiber lines. Public Works Director/City Engineer Swearingen explained the City does not maintain or own the gas lines. He indicated the City would be coordinating with the private utility companies with these projects. Subbaya Subramanian, 1128 Amble Drive, reported he moved to Arden Hills eights years ago. He stated his road has been in terrible condition. He indicated he submitted a request to fix the potholes in front of his home every year since he moved to the community. He questioned why the City was now deciding to rehab the road instead of doing this work three or five years ago when costs and inflation were lower. He expressed frustration with the fact residents would now be assessed $6,000 when the assessment could have been $3,000 if the work had been done five years ago. Public Works Director/City Engineer Swearingen explained the City was aware of the fact Amble Drive was in poor condition. However, he noted it was not the worst street as there were ARDEN HILLS CITY COUNCIL — JULY 28, 2025 11 multiple streets that were in worse condition. He commented on the organized approach the City was now taking with its street replacement projects. He reported the City has been working through addressing the worst streets first. He apologized that Amble Drive was in its current condition and that the work was delayed as long as it was. He discussed how aging out this road over the past six years has allowed for a more comprehensive street improvement project to be created with the neighboring roadways. Councilmember Monson discussed how the City has been completing well planned street improvement projects noting the entire City was now on a 20 year cycle. She reported these projects were exceptionally expensive and 50% of the project was being paid for by the levy and the remainder was being assessed. She indicated there was a cost constraint to how many roads the City can complete each year without having to raise taxes for all residents. She understood that costs were on the rise, but noted the roads that needed the most work were completed first. Mayor Grant commented on how the City pays half and the residents pay half for the street improvement costs. Councilmember Holden explained many of the neighborhoods in Arden Hills were built in the 1980's and the streets were not properly maintained for some time. She indicated this led the City to let roads go, which then required complete street replacements. She discussed how some areas of the community had sandy soils and others were more clay, noting this greatly impacted the roadway conditions. She commented on how the City Council has been working with staff to create improvement projects that were neighborhood based so equipment didn't have to be brought in repeatedly, which would disrupt and damage streets. She indicated after this project was completed, the City would have 75% of its streets completed. She stated she was extremely proud of the work the City has done to improve its roadways throughout the entire community. Mayor Grant commented in the 1980's Arden Hills was the fastest growing community in the State. He reported this led to a huge expansion of the City's roadways and after 40 years, it was time to replace these streets. Russ Bertsch, 4419 Amble Circle, reported that Amble Drive has to be the poorest roadway in the City. He stated it has been brutal for years. He explained it appears the proposed assessment would be $5,850. Public Works Director/City Engineer Swearingen stated this was an estimate and the actual assessment would be determined after the project was bid. Mr. Bertsch expressed concern with the fact his property value would increase substantially after his road was improved. He explained this would adversely impact all of the homeowners living within the project area because not only would these residents have an assessment to pay, but their property taxes will also increase substantially. Mayor Grant commented on how the assessed value of a home was based on the condition of a house and the land value. Mr. Bertsch stated he anticipated his property taxes would increase dramatically and he believed the residents of Arden Hills have had enough. He discussed how the State of Minnesota would be ARDEN HILLS CITY COUNCIL — JULY 28, 2025 12 deferring all of their deficits to counties and cities, which would also adversely impact property taxes as well. Kristen Hansen, 1160 Karth Lake Drive, questioned what other cities were doing when it came to taxing residents for street improvement projects. Mayor Grant stated road assessments were expensive and he did not have detailed information on how other communities assessed their residents. He reported the City put an assessment policy in place in 2004 after getting a group of residents together to discuss a fair way to assess residents for street improvement projects. Mr. Fisher explained assessment rates vary greatly from city to city. He estimated over half of cities still assess for streets and noted 50% was a standard percentage. Ms. Hansen commented the proposed street improvements should last 20 years. She asked what would happen if this street were to fail prior to 20 years. Public Works Director/City Engineer Swearingen stated the City would complete routine maintenance and large area patching if a portion of a roadway were to deteriorate in order to ensure the roadway makes it to 20 years. Ms. Hansen questioned what would happen if costs were to come in over the engineers' estimate. Public Works Director/City Engineer Swearingen reported the City would be assessing residents based on the low bid prior to construction. He noted a contingency would be built into the project, but if any large expenditure were to occur, this would be at the City's expense. Councilmember Holden explained she greatly appreciated the level of detail that was discussed by the residents with the City's assessment policy was created. She stated Arden Hills was different than Roseville because they have grid systems for their streets. She was of the opinion all of the neighborhoods in Arden Hills were unique and lot sizes were larger than in neighboring communities. She noted this led to slightly higher assessment costs because there were fewer homes on each City block. Joe Freking, 1130 Amble Drive, questioned if the industrial reclamation costs were covered by the adjacent industrial property. Public Works Director/City Engineer Swearingen reported this was the case. John Shields, 1144 Karth Lake Drive, asked when this neighborhood was last assessed for streets. Public Works Director/City Engineer Swearingen stated he believed Karth Lake Drive was last improved in 2003. Mayor Grant questioned when the open house for this project would be held. Public Works Director/City Engineer Swearingen explained the open house would be held later this fall. ARDEN HILLS CITY COUNCIL — JULY 28, 2025 13 Mayor Grant closed the public hearing at 9:34 p.m. 11. NEW BUSINESS A. Resolution 2025-051 Approving a Planned Unit Development Amendment for Planning Case 25-005 — Arden Plaza/Brett Foss — 3529 Lexington Avenue Senior Planner Fransen stated the Applicant is proposing to amend the Arden Plaza PUD to allow for a Class I thrift store use and the operation of the thrift store business, Odds & Ends Again within Building #5 at the Subject Property. The Applicant is proposing that Odds & Ends Again be allowed at the Subject Property as a Class I thrift store as defined in the Zoning Code and provided for in the criteria in Section 1325.046 Thrift Store Additional Criteria. In the May 27 City Council approval, a Class I thrift store was added as an allowed use within the B-2 General Business Zoning District, the underlying zoning district of the Subject Property, if certain criteria are met. Senior Planner Fransen reported the Planning Commission reviewed this application at their July 9, 2025, meeting and have offered the following findings of fact for your consideration: 1. Brett Foss has requested approval of a Planned Unit Development Amendment to the Arden Plaza Master PUD to allow for a Class I thrift store use at 3529 Lexington Avenue, located within Building #5 of the Master PUD. 2. The original Master PUD for the development was approved in Planning Case #09-011. Subsequent PUD Amendments were approved in Planning Case #11-016, Planning Case #15-002, and Planning Case #15-016. 3. The original Master PUD established retail sales and services as the permitted use for Building #5. 4. A Planned Unit Development Amendment is required to allow for a thrift store use in Building #5 of the PUD. 5. A Class I thrift store may be permitted if they meet the conditions for all thrift stores, conditions in the thrift store, Class I definition and the thrift store, Class I conditions. 6. The applicant has demonstrated that the proposed tenant space is located within a multitenant building and is under 7,000 square and less than 20 percent of the total multi - tenant building square footage, meeting the definition of a Class I thrift store. 7. The applicant has submitted materials with their request to demonstrate that the proposed thrift store use would comply with the Zoning Code requirements. 8. A public hearing for a PUD Amendment request is required before the request can be brought before the City Council. 9. The Planning Commission held a public hearing for this land use application on July 9, 2025. Senior Planner Fransen explained the Planning Commission reviewed this application at their July 9, 2025, meeting. At that time, they recommended approval with conditions of the land use application for a Planned Unit Development Amendment to the Arden Plaza PUD by a 6-0 vote. The Commission recommended approval of Resolution 2025-051 for Planning Case 25-005 for a PUD Amendment to the Arden Plaza PUD at 3529 Lexington Avenue, based on the findings of fact and the submitted plans, as amended by the conditions in the July 28, 2025 Report to the City Council: ARDEN HILLS CITY COUNCIL — JULY 28, 2025 14 1. The PUD shall continue to abide by the conditions of all previous Master PUD Agreements, permits, and reviews, except as hereinafter amended for Building 5. 2. A PUD Amendment shall be prepared by the City Attorney and subject to City Council approval for the Development. 3. Prior to issuance of the business license, the PUD Amendment shall be recorded with the Ramsey County Recorder's Office. 4. A violation of any condition set forth in the approval shall be violation of this Code, and shall be cause for revocation of the approval. 5. The PUD Amendment shall allow for a combination of retail sales and services and Class I thrift store use in Building #5 of the PUD, subject to the Zoning Code use definitions and requirements. Class I thrift store uses in Building #5 shall not exceed 7,000 square feet or 20 percent of the building square footage in the multi -tenant building, whichever is lower. 6. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. Mayor Grant questioned if the applicant for this request was Brett Foss or Arden Plaza. Senior Planner Fransen stated the applicant was Brett Foss and the PUD amendment would apply to Arden Plaza. Mayor Grant inquired if Arden Plaza has consented to this request. Senior Planner Fransen reported the property owner has provided their signature on the land use application that was submitted. Councilmember Weber stated it appears a severe storm was moving in and he recommended this meeting move along quickly. MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to approve Planning Case 25-005 adopting Resolution 2025-051 for Planning Case 25-005 for a PUD Amendment to the Arden Plaza PUD at 3529 Lexington Avenue, based on the findings of fact and the submitted plans, as amended by the conditions in the July 28, 2025 Report to the City Council. AMENDMENT: Councilmember Holden moved and Councilmember Weber seconded a motion to amend Condition 4 to read: A violation of any condition set forth in the approval shall be violation of this Code, and shall be cause for revocation of the approval if not remediated by the Property Owner. Councilmember Holden stated she was bringing this amendment forward to ensure the property owner was responsible instead of Brett Foss, given how he has behaved with staff in the past. A roll call vote was taken. The amendment carried (5-0). Councilmember Holden asked if the City had any policies or language in place to address starting an illegal business in Arden Hills. ARDEN HILLS CITY COUNCIL — JULY 28, 2025 15 Senior Planner Fransen explained the City did not have any language in place to address this matter. Councilmember Monson stated she supported the EDC further addressing this topic and suggested some sort of fine be considered for businesses that operate in this manner. Councilmember Rousseau indicated she also supported this topic going to the EDC for further discussion. A roll call vote was taken. The amended motion carried (5-0). B. Resolution 2025-052 Ordering Improvement and Preparation of Plans and Specifications — 2026 PMP Street and Utility Improvements Project Public Works Director/City Engineer Swearingen stated this item was presented to the Council under Item IOB. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to Adopting Resolution 2025-052 Ordering Improvement and Preparation of Plans and Specifications for the 2026 PMP Street and Utility Improvements Project. A roll call vote was taken. The motion carried (5-0). 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau thanked the City Council for accommodating her at this meeting. Councilmember Weber thanked the volunteers and staff members that put on the penny carnival. Councilmember Holden reported the neighborhood meeting with Boston Scientific would be held on Tuesday, July 29. Councilmember Holden commented on the Rec To Go program that was held at Hazelnut Park on Saturday, July 26. Councilmember Holden explained the Rotary Club would be hosting a Taste of Hops and Vines on Thursday, August 14. She indicated tickets for this event were available online. She asked that staff provide her with a one page document on the rules that were in place for accepting donations. Councilmember Holden requested staff follow up with the thrift store applicant to ensure they apply for a business license with the City. ARDEN HILLS CITY COUNCIL — JULY 28, 2025 16 Mayor Grant stated he completed a ride along with the Ramsey County Sheriff's Department last Saturday and commented on how important it was for residents to have a copy of their insurance card in their vehicle. He encouraged residents to not drive under the influence and to be safe on the City's roadways. He strongly encouraged the other Councilmembers to complete a ride along with the Ramsey County Sheriff's Department. ADJOURN MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to adiourn. A roll call vote was taken. The motion carried 4-0-1 (Councilmember Rousseau had excused herself from the meeting at 9:45 RAL Mayor Grant adjourned the Regular City Council Meeting at 9:49 p.m. Julie Hanson City Clerk David Grant Mayor CONSENT ITEM - 8A �EN HILLS MEMORANDUM DATE: August 25, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majorityfor action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2025 Payroll #17 Paid Claims - 07/31/2025-08/15/2025 (Check Nos. 53579-53618 and ACH Checks) Total Payroll $139,140.06 $139,140.06 $759,290.36 Total Accounts Payable $759,290.36 Total Claims $898,430.42 CITY OF ARDEN HILLS PAYROLL # 17 CHECKS DATED: 08/15/25 Biweekly: 07/26/25 - 08/08/25 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 9,432.59 EFT EFT EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* FICA Oasdi 6,941.74 6,941.74 FICA Medicare 1,623.51 1,623.51 SIT 4,616.02 TOTAL TAXES 1 22,613.861 8,565.25 Health Premium 2,240.38 7,661.49 Dental Premium 248.96 (105.35) FSA Health Care Reimb. 137.50 FSA Dependent Care Reimb. 0.00 TOTAL FLEXIBLE SPENDING 1 2.626.841 7.556.14 HSA Health Saving 1 1,070.191 0.00 EFT TOTAL HEALTH SAVINGS 1 1,070.191 0.00 EFT EFT A/P Check* EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ERA 6,340.89 7,316.40 tissionSquare 1,182.24 0.00 entral Pension Fund -Union 1,680.00 IN State Retirement System 1,800.00 'OTAL RETIREMENT 1 11,003.131 7,316.40 TLAC 22.76 ife/Addl/Dep Life 48.69 0.00 ife/Addl non -tax 18.96 TD/STD Insurance 0.00 ERA Life Insurance 40.00 JOE 49 Dues (Union) i 122.50 Total Employee Deductions 37,566.93 Net Payroll 0.00 Direct Deposit 78,135.34 Gross Payroll Tie -Out 115,702.27 Plus City Paid Benefit 23,437.79 TOTAL PAYROLL COST 139,140.06 FICA TIE -OUT Gross Payroll 115,702.27 Less Total FSA 2,626.84 Less Total H.SA 1,070.19 Less Voluntary Ins 41.72 Net P/R Subject to FICA 111,963.52 FICA Oasdi @ 6.20% 6,941.74 FICA Medicare @ 1.45% 1,623.51 EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 8/21/2025 8:44 AM ,-7k. DEN HILLS Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH ACH001 US BANK 07/31/2025 ARVIM72025 CHETS SHOES - SLP-Boots/Clothing 106.25 CHRIM72025 THE HOME DEPOT #2828 41.02 CHRIM72025 THE HOME DEPOT #2828 55.71 FRIDJ72025 AMAZON RETA* NO13N81I2 35.58 GEBAM72025 SAMS CLUB #6309-Clothing 80.73 IIANSJ72025 APAAssessment-Fransen 305.00 HANSJ72025 JIMMY JOHNS - 1532 - CC Worksession 135.82 HANSJ72025 FESTIVAL FOODS #10 101.00 HANSJ72025 DAVANNIS #10 ARDEN HILL -CC Worksessioi 129.92 HANSJ72025 PIER B RESORT-LMC Conference 387.99 HANSJ72025 FESTIVAL FOODS #10-Strategic Planning 29.26 HANSJ72025 SMK*SURVEYMONKEY.COM 468.00 HANSJ72025 MINNESOTA STATE COLLEGES MCFOA Re; 225.00 JAGOJ72025 PY *JIMMIE'S OLD SOUTHERN Committee/( 1,897.94 JOHNM72025 AMAZON MARK* N05RW7Z2l-Playground 1 61.79 JOHNM72025 TARGET 00006197-Playground Program 10.50 JOHNM72025 AMOCO#2021200SHOREVIEW Fuel for Escal 30.20 JOHNM72025 AMAZON RETA* N38GU7FW0-Supplies 155.91 JOHNM72025 FUN JUMPS ENTERTAINMENT -Penny Carni\ 287.38 JOHNM72025 AMAZON MKTPL*NA5AB7BV2-Youth Basel 21.99 JOHNM72025 AMAZON MKTPL*NR5KK7CSI-Penny Carni, 109.44 JOHNM72025 HOLIDAY STATIONS 0368-Fuel for Escape 22.54 JOHNM72025 AMAZON MARK* NAOOB0SEI-Playground P: 48.20 JOHNM72025 AMAZON MKTPL*NQ04A4AA0-Playground 1 165.99 JOHNM72025 AMAZON MARK* NQ6EV31381-Playground P 66.54 JOHNM72025 TARGET 00006197-Playground Program 40.97 MIKAT72025 APPLE.COM/BILL-Icloud 0.99 SEIFM72025 RUNNINGS SIOUX FALLS E-Clothing 148.63 SEIFM72025 CHETS SHOES - SLP-Boots 104.00 YANGJ72025 AMAZON MKTPL*N302B1YE2-Supplies 158.99 YANGJ72025 AMAZON.COM*N383P6DP2-Supplies 29.69 YANGJ72025 INFOSEND INC-Postage Deposit 1,145.00 Total for this ACH Check for Vendor ACH001: 6,607.97 ACH ACH002 AFLAC 07/31/2025 673187 Insurance Premiums -July 2025 45.52 Total for this ACH Check for Vendor ACH002: 45.52 ACH ACH005 MINNESOTA REVENUE -SALES & USE 07/31/2025 72325 June Sales/Use Tax -0.32 72325 June Sales/Use Tax 181.32 Total for this ACH Check for Vendor ACH005: 181.00 ACH ACH007 QUADIENT FINANCE USA INC 07/31/2025 72425 Postage 1,000.00 AP Checks by Date - Detail by Check Date (8/21/2025 8:44 AM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor ACH007: 1,000.00 Total for 7/31/2025: 7,834.49 ACH 0022 THOMAS MIKACEVICH 08/01/2025 072825 Boots Reimbursement 242.14 Total for this ACH Check for Vendor 0022: 242.14 ACH 0189 GOPHER STATE ONE CALL 08/01/2025 5060187 June Locates Locates 69.30 5060187 June Locates Locates 69.30 5060187 June Locates Locates 69.30 Total for this ACH Check for Vendor 0189: 207.90 ACH 0192 GRAINGER INC 08/01/2025 9553447047 Supplies 27.02 9553761355 Supplies 35.80 9559198297 Supplies 249.17 9568774534 Supplies 36.68 9572291616 Supplies 63.20 9572737519 Supplies 178.26 9573353316 Supplies 104.25 9575594552 Supplies 52.28 Total for this ACH Check for Vendor 0192: 746.66 ACH 0230 MTI DISTRIBUTING INC 08/01/2025 1483442-00 Broom 777.00 Total for this ACH Check for Vendor 0230: 777.00 ACH 0292 OXYGEN SERVICE COMPANY INC 08/01/2025 0003622579 June Rental 39.25 Total for this ACH Check for Vendor 0292: 39.25 ACH 0327 STAPLES INC 08/01/2025 6036612410 Supplies 27.69 6036612411 Supplies 241.49 6036612412 Supplies 111.73 6037007953 Supplies 31.58 6037007954 Supplies -Refund -31.58 6037007955 Supplies 10.89 6037007955 Supplies 18.49 Total for this ACH Check for Vendor 0327: 410.29 ACH 0339 FERGUSON WATERWORKS #2518 08/01/2025 0547833 Flags 542.00 Total for this ACH Check for Vendor 0339: 542.00 ACH 0387 MISSIONSQUARE #302482 08/01/2025 PR 25-16 PR Batch 00100.08.2025 ICMA Employee Percc PR Batch 00100.08.2025 ICNM 270.52 PR 25-16 PR Batch 00100.08.2025 ICMA Employee Dedu PR Batch 00100.08.2025 ICM 900.00 Total for this ACH Check for Vendor 0387: 1,170.52 AP Checks by Date - Detail by Check Date (8/21/2025 8:44 AM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0453 CONTINENTAL RESEARCH CORP 08/01/2025 0064685 Bacto Dose 1,004.00 Total for this ACH Check for Vendor 0453: 1,004.00 ACH 10363 MINUTE MAKER SECRETARIAL 08/01/2025 M2091 PC Meeting Minutes 7/9 293.50 M2091 JDA Meeting Minutes 7/7 212.50 M2091 CC Meeting Minutes 6/30 & 7/14 425.00 Total for this ACH Check for Vendor 10363: 931.00 ACH 10607 MARY HOYE 08/01/2025 072425 Mileage Reimbursement thm 7/24/25 26.32 Total for this ACH Check for Vendor 10607: 26.32 ACH 10608 HALEY BLASIAK 08/01/2025 071725 Mileage Reimbursement thm 7/15/25 28.77 Total for this ACH Check for Vendor 10608: 28.77 ACH 1565 ST. CROIX RECREATION FUN PLAYGP 08/01/2025 7214 Freeway Park Playground Installation 26,000.00 Total for this ACH Check for Vendor 1565: 26,000.00 ACH 5180 THE TESSMAN COMPANY LLC 08/01/2025 S4183594N Seeds 543.58 Total for this ACH Check for Vendor 5180: 543.58 ACH 6060 BATTERIES PLUS 08/01/2025 P83674271 Batteries 43.90 Total for this ACH Check for Vendor 6060: 43.90 ACH 6129 FAST SIGNS INC 08/01/2025 204-65493 Arden Oaks Freeway improvement -Yard Signs 44.20 204-65697 nameplate 40.00 Total for this ACH Check for Vendor 6129: 84.20 ACH 7804 MARTIN MARIETTA MATERIALS INC 08/01/2025 46328761 Asphalt Purchase 235.31 46399922 Asphalt Purchase 159.44 Total for this ACH Check for Vendor 7804: 394.75 ACH ADVS ADVANTAGE SIGNS & GRAPHICS INC 08/01/2025 V0725-4 Traffic Signs 337.72 Total for this ACH Check for Vendor ADVS: 337.72 ACH FAST FASTENAL 08/01/2025 MNSPR204619 Supplies 4.43 MNSPR204891 Supplies 6.19 Total for this ACH Check for Vendor FAST: 10.62 ACH JOHC JOHNSON CONTROLS INC 08/01/2025 1-136119196436 HVAC Unit -Council Chambers 1,682.70 AP Checks by Date - Detail by Check Date (8/21/2025 8:44 AM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor JOHC: 1,682.70 ACH MNLI MINNESOTANATIVE LANDSCAPES IIN 08/01/2025 53767 ed Control 6/30/25 350.00 Total for this ACH Check for Vendor MNLL• 350.00 53579 0131 BEISSWENGERS DO IT BEST 08/01/2025 782/6 Supplies 84.97 931/6 Supplies 3.87 972/6 Supplies 23.98 Total for Check Number 53579: 112.82 53580 6842 BELSON OUTDOORS LLC 08/01/2025 381402 Bench Purchase 1,168.82 Total for Check Number 53580: 1,168.82 53581 10405 DALEY ELECTRIC LLC 08/01/2025 250219 Replace Outlets 394.00 Total for Check Number 53581: 394.00 53582 0849 FRA-DOR INC 08/01/2025 2506122 Dirt Purchases 85.00 2507008 Much Purchases -Freeway Park Rain Garden 810.00 Total for Check Number 53582: 895.00 53583 4999 HIRSHFIELD'S PAINT MFG INC 08/01/2025 00300194N Paint 1,222.80 Total for Check Number 53583: 1,222.80 53584 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSI 08/01/2025 BP3.0925 September Insurance 9,390.00 NB4.0925 September Insurance 1,772.00 Total for Check Number 53584: 11,162.00 53585 IDAI IDEAL ADVERTISING INC 08/01/2025 56480 Staff Shirts 543.00 Total for Check Number 53585: 543.00 53586 INCI IN CONTROL INC 08/01/2025 S-INVO2812 ACSP Q3 182.08 Total for Check Number 53586: 182.08 53587 10556 INNOVATIVE OFFICE SOLUTIONS LLC 08/01/2025 IN4868597 Supplies 205.35 Total for Check Number 53587: 205.35 53588 0811 RAMSEY COUNTY 08/01/2025 072225 TIF #3 Excess Increment 14,503.00 Total for Check Number 53588: 14,503.00 53589 10467 SAFETYFIRST PLAYGROUND MAINTI 08/01/2025 AP Checks by Date - Detail by Check Date (8/21/2025 8:44 AM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 9817 Playground Surfacing 7,958.12 Total for Check Number 53589: 7,958.12 53590 10602 SUPERIOR SAND & GRAVEL 08/01/2025 32033 Clean Rubble Dump 200.00 Total for Check Number 53590: 200.00 53591 AR-BRAUI T & C LANDHOLDINGS 08/01/2025 PC 19-021 Escrow Refund PC 19-021; 1310 W County Rd 1 116.99 PC 19-021 Escrow Refund PC 19-021; 1310 W County Rd 1 883.19 Total for Check Number 53591: 1,000.18 53592 10495 TENET 08/01/2025 INV-18993 Metter 493.21 INV-20540 Straw 166.68 Total for Check Number 53592: 659.89 53593 3099 TRI STATE BOBCAT INC-LITTLE CANS 08/01/2025 A50676 Supplies 119.90 A51348 Supplies 84.22 A51655 Supplies 186.75 Total for Check Number 53593: 390.87 53594 10570 UNITED LABORATORIES INC 08/01/2025 INV437696 Supplies 523.30 Total for Check Number 53594: 523.30 Total for 8/1/2025: 76,694.55 ACH 0285 XCEL ENERGY 08/08/2025 937689452 06/16-07/16 1,392.61 937689452 06/16-07/16 241.55 937689452 06/16-07/16 2,536.82 937689452 06/16-07/16 1,836.43 937689452 06/16-07/16 197.97 937689452 06/16-07/16 462.19 937689452 06/16-07/16 60.30 Total for this ACH Check for Vendor 0285: 6,727.87 ACH 0319 CITY OF ROSEVILLE 08/08/2025 0242433 Water Purchase 162,133.98 Total for this ACH Check for Vendor 0319: 162,133.98 ACH 0327 STAPLES INC 08/08/2025 6037452103 Supplies 24.48 6037452103 Supplies 183.54 6038120699 Supplies 5.79 6038120700 Supplies 33.56 6038120700 Supplies 43.16 6038120701 Supplies 311.24 Total for this ACH Check for Vendor 0327: 601.77 AP Checks by Date - Detail by Check Date (8/21/2025 8:44 AM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0750 VERIZON WIRELESS 08/08/2025 6118219522 Service 07/11-08/10 1,077.87 Total for this ACH Check for Vendor 0750: 1,077.87 ACH 10363 MINUTE MAKER SECRETARIAL 08/08/2025 M2098 CC Meeting Minutes 360.75 Total for this ACH Check for Vendor 10363: 360.75 ACH 10497 CINTAS CORP 08/08/2025 4238625475 Floor Mats -July 105.39 5283035409 First Aid 40.73 5283035409 First Aid 15.06 Total for this ACH Check for Vendor 10497: 161.18 ACH 10611 INFOSEND INC 08/08/2025 291783 July UB Statements 779.96 291783 July UB Statements 779.96 291783 July UB Statements 779.98 Total for this ACH Check for Vendor 10611: 2,339.90 ACH 1125 BOLTON & MENK INC 08/08/2025 0368431 2026 PMP-July 31,775.50 Total for this ACH Check for Vendor 1125: 31,775.50 ACH 5173 BADGER METER 08/08/2025 80206633 Beacon & LTE Sery Units -July 813.74 80206633 Gateway Cellular through October 180.00 Total for this ACH Check for Vendor 5173: 993.74 ACH 6555 TKDA INC 08/08/2025 002025004291 South Tower Improvements 6/29-7/26 600.00 002025004322 2025 CIPP Lining 6/29-7/26 1,491.41 Total for this ACH Check for Vendor 6555: 2,091.41 ACH ALPI ALLEGRA PRINT & IMAGING INC 08/08/2025 175457 July Newsletter and PAFR 3,428.02 175457 July Newsletter and PAFR 1,263.37 175539 Business Cards 159.59 Total for this ACH Check for Vendor ALPL• 4,850.98 53595 MISC2 ALBRECHT COMPANY 08/08/2025 2025-01007 Hydrant Rental Usage -9.61 2025-01007 Hydrant Rental Refund 2,000.00 Total for Check Number 53595: 1,990.39 53596 10200 BADGER STATE INSPECTION LLC 08/08/2025 1001339 Drawing/Structural Reveiw-AT&T Escrow #422 1,900.00 Total for Check Number 53596: 1,900.00 53597 0277 CITY OF NEW BRIGHTON 08/08/2025 25-0003724 Traffic Signal Painting 2,136.88 AP Checks by Date - Detail by Check Date (8/21/2025 8:44 AM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53597: 2,136.88 53598 AR-BOST COBECK CONSTRUCTION CO LLC 08/08/2025 PC19-005 Escrow Refund: PC19-005 7&9 Parking Lot 410 213.00 PC19-018 Escrow Refund: PC19-018 4100 Hamline Ave N 956.00 PC21-001 Escrow Refund: PC21-001 4100 Hamline Ave N 89,726.00 PC21-001 Escrow Refund: PC21-001 Building 14 Amend 1 764.15 Total for Check Number 53598: 91,659.15 53599 1033 COMCAST 08/08/2025 101030.0825 Service 8/3-9/2 108.35 Total for Check Number 53599: 108.35 53600 10556 INNOVATIVE OFFICE SOLUTIONS LLC 08/08/2025 IN4900187 Supplies 95.54 Total for Check Number 53600: 95.54 53601 10559 MINNESOTA ROOFING COMPANY 08/08/2025 23-2972-1 Perry Park WH Roofing Down Payment 5,000.00 Total for Check Number 53601: 5,000.00 53602 0306 PERA 08/08/2025 191359 Contirbution Fee 10.00 Total for Check Number 53602: 10.00 53603 1074 PRECISION LANDSCAPE & TREE INC 08/08/2025 90212 Freeway Park Tree Removal 8,200.00 90213 Freeway Park Tree Removal 21,700.00 Total for Check Number 53603: 29,900.00 53604 0811 RAMSEY COUNTY 08/08/2025 FLEET-001010 Fuel -June 3,403.71 SHRFL-002336 Law Enforcement -July 146,523.95 Total for Check Number 53604: 149,927.66 53605 10597 RYAN COMPANIES US INC 08/08/2025 RBS16016 Plumbing Leak -Utility Closet 208.00 Total for Check Number 53605: 208.00 53606 1579 TOW MASTER INC 08/08/2025 90000602 Hoist and Sander Install-2025 F450 59,126.00 Total for Check Number 53606: 59,126.00 53607 10568 VERIZON CONNECT 08/08/2025 618000074158 July Service 334.95 Total for Check Number 53607: 334.95 Total for 8/8/2025: 555,511.87 ACH 0243 METROPOLITAN COUNCIL -WASTE W) 08/15/2025 AP Checks by Date - Detail by Check Date (8/21/2025 8:44 AM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 0001191102 September Wastewater 83,122.72 Total for this ACH Check for Vendor 0243: 83,122.72 ACH 0292 OXYGEN SERVICE COMPANY INC 08/15/2025 0003625350 July Rental 43.17 Total for this ACH Check for Vendor 0292: 43.17 ACH 0387 MISSIONSQUARE #302482 08/15/2025 PR 25-17 PR Batch 00200.08.2025 ICMA Employee Dedu PR Batch 00200.08.2025 IC1Vi 900.00 PR 25-17 PR Batch 00200.08.2025 ICMA Employee Perce PR Batch 00200.08.2025 ICM 282.24 Total for this ACH Check for Vendor 0387: 1,182.24 ACH 10607 MARY HOYE 08/15/2025 080525 Mileage 7/29-8/5 36.19 Total for this ACH Check for Vendor 10607: 36.19 ACH 10608 HALEY BLASIAK 08/15/2025 080425 Mileage Reimbursement 7/17-7/31 43.61 Total for this ACH Check for Vendor 10608: 43.61 ACH 1223 ADAM'S PEST CONTROL - MAIN 08/15/2025 4232036 Fall Invaders Application 539.55 Total for this ACH Check for Vendor 1223: 539.55 ACH 4889 COMMUNITY FOOTWORKS 08/15/2025 08062025 Foot Care Clinic -August 384.80 Total for this ACH Check for Vendor 4889: 384.80 ACH 7804 MARTIN MARIETTA MATERIALS INC 08/15/2025 46644346 Asphalt Purchase 1,095.93 46662475 Asphalt Purchase 1,228.77 Total for this ACH Check for Vendor 7804: 2,324.70 ACH DMLP DELL MARKETING LP 08/15/2025 10827820432 CD Field Laptops 3,243.64 10827820432 Computers PW Director, PW Superintendent, PV 6,758.12 Total for this ACH Check for Vendor DMLP: 10,001.76 ACH FPTC FLEXIBLE PIPE TOOLS AND EQUIPME 08/15/2025 31694 Parts 406.80 Total for this ACH Check for Vendor FPTC: 406.80 ACH TOI1 TOKLE INSPECTIONS INC 08/15/2025 080625 July Electrical Inspections 6,307.72 Total for this ACH Check for Vendor TOII: 6,307.72 53608 ALSP A & L SUPERIOR QUALITY SOD 08/15/2025 10553 Turfgrass sod 15.75 10554 Turfgrass sod 15.75 Total for Check Number 53608: 31.50 AP Checks by Date - Detail by Check Date (8/21/2025 8:44 AM) Page 8 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 53609 1347 ANOKA COUNTY GOVERNMENT CEN 08/15/2025 31046612-2025 Notary Public-J Horak 20.00 Total for Check Number 53609: 20.00 53610 10483 CENTRAL PENSION FUND 08/15/2025 401333.725 July Apprenticeship Fund 384.00 Total for Check Number 53610: 384.00 53611 CPF1 CENTRAL PENSION FUND SOURCE A 08/15/2025 184503.0725 July Pension 3,840.00 Total for Check Number 53611: 3,840.00 53612 0849 FRA-DOR INC 08/15/2025 2507154 Mulch Purchase 1,134.00 Total for Check Number 53612: 1,134.00 53613 10236 MINNESOTA PETROLEUM SERVICE 08/15/2025 0000161633 Lift Inspection 243.00 Total for Check Number 53613: 243.00 53614 1074 PRECISION LANDSCAPE & TREE INC 08/15/2025 90224 Ingerson Park Tree Pruning 600.00 Total for Check Number 53614: 600.00 53615 0811 RAMSEY COUNTY 08/15/2025 PRK-002532 Q2 2025 Soil Inspections 4,086.00 Total for Check Number 53615: 4,086.00 53616 10495 TENET 08/15/2025 INV-23209 ERO Straw 166.68 Total for Check Number 53616: 166.68 53617 3099 TRI STATE BOBCAT INC-LITTLE CANS 08/15/2025 A52241 Parts 299.99 A52316 Parts -mowing head 71.98 A52317 Parts 117.48 V09604 Service to Skid Steer 1,861.56 Total for Check Number 53617: 2,351.01 53618 MISCI VISU-SEWER LLC 08/15/2025 2025-01034 Hydrant Meter Deposit Refund 2,000.00 Total for Check Number 53618: 2,000.00 Total for 8/15/2025: 119,249.45 Report Total (87 checks): 759,290.36 AP Checks by Date - Detail by Check Date (8/21/2025 8:44 AM) Page 9 CONSENT ITEM - 8B -AII�)EN_ HILLS lu I DILVA N].7_\►11100y DATE: August 25, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Resignation of Deborah Fellows from the Economic Development Commission Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motion to approve, table, or deny the following: • Resignation of Deborah Fellows from the Economic Development Commission (EDC). Background/Discussion Deborah Fellows submitted an email to Senior Planner Elena Fransen on August 14, 2025 regarding her resignation from the EDC. Ms. Fellows' resignation will create an opening on the EDC (there will be 2 regular member openings). The City will be advertising for applicants via the City newsletter, a website newsflash and social media. Budget Impact N/A Attachments N/A Page 1 of 1 CONSENT ITEM - 8C '!Tt -fi DEN_ HILLS MEMORANDUM DATE: August 25, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Matthew Johnson, Recreation Supervisor SUBJECT: Accepting Donation from the Arden Hills Foundation Budgeted Amount: Actual Amount: Funding Source: N/A $1,068.41 N/A Council Should Consider Motions to approve, table, or deny the following: • City Council should consider approving Resolution 2025-054 Accepting a Donation from the Arden Hills Foundation in the amount of $1,068.41. Background The Arden Hills Foundation has been established as a 5010 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gifts and bequests for the benefits of recreational services. Discussion The Arden Hills Foundation has donated a total of $1,061.41 to the City of Arden Hills for a new bench located in Valentine Hills Park. Bridget & Patrick Hoye donated this amount to the Arden Hills Foundation. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation. Budget Impact N/A A ttarhmPntc Attachment A: Resolution 2025-054 Page 1 of 1 Attachment A ,-fifiR�EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2025-054 A RESOLUTION ACCEPTING DONATION WHEREAS, Arden Hills ("City") is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following entity has offered to contribute the cash amount set forth below to the City: Name of Donor Arden Hills Foundation Amount $1,061.41 WHEREAS, all such donations have been contributed to assist the City in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the City's receipt of the donor's donation. 3. The finance department is hereby authorized to complete any budget adjustments necessary to reflect this donation and corresponding expenditures. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 251h DAY OF AUGUST 2025. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. AGENDA ITEM - 8D -ADEN HILLS MEMORANDUM DATE: August 25, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director SUBJECT: Church of St. Odilia Request for Conduit Debt Financing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Approval of Resolution 2025-055, Giving Preliminary Approval to the Issuance and Sale of Revenue Bonds or Other Obligations, and Approving a Deed Application and Scheduling a Public Hearing for the benefit of the Church of St. Odilia located in Shoreview, MN. Background A conduit bond is when a private entity wants to undertake a project and is seeking to finance it with tax-exempt bonds. Given that private entities cannot issue tax-exempt bonds directly, they typically will work with government entities to act as a conduit issuer or serve as a pass -through of that debt. This would mean the City would issue the bonds on behalf of the private entity, and the bond proceeds would be loaned to that entity. There is no financial obligation for the City and offers several benefits: • The private entity is solely responsible for repaying back the bonds, the issuance costs, and any out-of-pocket expenses (i.e. legal fees, bond counsel fees, financial advisor fees), not the City. • There is no impact to the City's credit rating or general obligation bonding capacity. • The City would receive an annual conduit fee equal to .125% of the outstanding principal balance of the bonds. • This is a way for the City to issue tax-exempt bonds that benefit a project that serves a public purpose. The City has issued conduit debt in the past, with the most recent conduit debt issued in 2015 for Presbyterian Homes. The Church of St. Odilia has submitted an application to the City and has submitted a non- refundable application fee in the amount of $500 according to the City's procedures for Private Activity Revenue Bond Financing. The fees collected on this conduit debt issuance is estimated to be $12,000. Page 1 of 2 During the August 11, 2025 Council Special Work Session discussion, Council's consensus was to move ahead with next steps for the issuance. Staff has coordinated with both the City's bond counsel, Kennedy & Graven, and financial advisor, Ehlers, for their review of the application materials and guidance on next steps. Council Discussion This initial resolution approves the form of a notice of a public hearing and authorizes its publication to be held on September 8, 2025. The next steps in the process are as follows: • August 25, 2025. Call for Public Hearing • August 29, 2025. Publish Notice for Public Hearing • September 8, 2025. Hold Public Hearing A representative from the Church of St. Odilia will be present at the Public Hearing to discuss this matter further and answer any questions. Budget Impact There is no financial risk or budget impact to the City. AttarhmPntc Attachment A: Resolution 2025-055 Page 2 of 2 lt ,-ARPEN�HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2025-055 Attachment A RESOLUTION GIVING PRELIMINARY APPROVAL TO THE ISSUANCE AND SALE OF REVENUE BONDS OR OTHER OBLIGATIONS, AND APPROVING A DEED APPLICATION AND SCHEDULING A PUBLIC HEARING REGARDING THE SAME BE IT RESOLVED, by the City Council of the City of Arden Hills, Minnesota, as follows: Section 1. Definitions. The capitalized terms used in this resolution have the meanings assigned below: 2017 Note: the City of North Oaks' $4,900,000 Educational Facilities Revenue Note, Series 2017 (St. Odilia School Project) dated May 4, 2017, issued to finance the Project. Acts: Minnesota Statutes, Sections 469.152 through 469.1655, as amended, and Minnesota Statutes, Section 471.656, as amended. Application: DEED's Application for Approval of Local Bond Financing, pursuant to Sections 469.152 through 469.1655 of the Acts. Authorized Officers: the Mayor and City Administrator of the Issuer. Bond Counsel: the law firm of Fryberger, Buchanan, Smith & Frederick, P.A. Borrower: The Church of St. Odilia, of Shoreview, Minnesota. Code: the Internal Revenue Code of 1986, as amended. DEED: the State of Minnesota Department of Employment and Economic Development. Facilities: The educational facilities of the Borrower, including the Project, located at 3495 Victoria Street North, Shoreview, Minnesota. Financing Purposes: refinancing the Project by redeeming and paying off the 2017 Note, and paying costs of issuance of the Obligations. Governing Body: the City Council of the Issuer. Host Ci : the City of Shoreview, Minnesota. Issuer: the City of Arden Hills, Minnesota. Page 1 Obligations: the Issuer's proposed tax-exempt 501(c)(3) Educational Facilities Revenue Refunding Note, Series 2025 (St. Odilia School Project), in the maximum aggregate principal amount of $1,700,000. Project: the non -religious portions of (a) the construction of an approximately 18,872 square -foot two-story addition to the current school building to include school administration offices, a multi -purpose staff/youth room, locker rooms, specialty classrooms for a learning lab and science and computer instruction, a library/media center, an elevator, and ADA accessible restrooms, (b) renovations to the existing building including an addition of a new linking upper level corridor for access to the south education wing and remodeling to convert (y) the current library, computer lab space and a special services classroom into four classrooms, and (z) two existing classrooms into a large motor skills preschool room, and (c) site improvements to the exterior of the buildings, including moving the preschool playground and bus parking improvements, all originally financed by the 2017 Note and located at 3495 Victoria Street North, Shoreview, Minnesota. Qualified Services and Activities: educational services and activities as an elementary, secondary, or postsecondary school with revenue -producing facilities, and as are undertaken by organizations described in Section 501(c)(3) of the Code. Section 2. Recitals. The Governing Body makes the following recitals of fact: 2.01 Representatives of the Borrower have represented to the Issuer that: (a) the Borrower is an organization described in Section 501(c)(3) of the Code; (b) the Borrower is engaged in Qualified Services and Activities, which the Project supports; (c) the Borrower desires to refinance the Project by redeeming and paying off the 2017 Note; (d) the continued economic feasibility of the Project will be greatly enhanced through the issuance of the Obligations for the Financing Purposes in an amount not exceeding $1,700,000; and (e) the Borrower has incurred the existing indebtedness to be refinanced by the issuance of the Obligations for the acquisition and betterment of its existing Facilities. 2.02 The Borrower's representatives have requested that the Issuer declare its present intent to issue the Obligations for the Financing Purposes and hold a public hearing on the issuance of the Obligations and the Project. 2.03 Since the Project is not located in the jurisdiction of the Issuer, the Borrower has informed the Issuer that it has requested the Host City to approve the issuance of the Obligations. 2.04 Bond Counsel has represented to the Issuer as follows: (a) The Acts are the legal authority for the issuance of the Obligations. Page 2 (b) Sections 469.152 through 469.1655 of the Acts authorize a municipality to issue revenue obligations to finance a project consisting of any properties, real or personal, used or useful in connection with a revenue producing enterprise, and to discharge all or any part of the outstanding indebtedness of a "qualifying organization" that was previously incurred in the acquisition or betterment of its existing facilities. (c) The Financing Purposes qualify for financing under the Acts. (d) Since the Project is not located within the jurisdiction of the Issuer, issuance of the Obligations is subject to the Host City holding a public hearing and approving the issuance of the Obligations by the Issuer. Section 3. PreliminM Approval. 3.01 It is declared to be the intention of the Issuer to issue the Obligations in the aggregate principal amount not to exceed $1,700,000 for the Financing Purposes. 3.02 Preliminary approval is given to the issuance of the Obligations, subject to satisfying the procedural requirements of the Acts, including, but not limited to, the approval of the refinancing of the Project by DEED, and approval by the Host City. 3.03 The final approval for the issuance, execution, and delivery of the Obligations and the approval of the necessary documents is expected to be considered and approved by this Governing Body at a subsequent meeting. Section 4. Public Hearing. 4.01 The Issuer will conduct a public hearing on issuing the Obligations for the Financing Purposes on Monday, September 8, 2025. 4.02 Bond Counsel, at the direction of the Finance Director, is authorized and directed to publish the notice substantially in the form attached hereto as Exhibit A (the "Notice") in the official newspaper of the Issuer and a newspaper of general circulation in the jurisdiction of the Issuer not less than 10 days nor more than 30 days prior to the date for the public hearing. Section 5. Application. Bond Counsel is authorized and directed to prepare the Application for the Project and to provide a draft of the Application to the Finance Director on or prior to the date of publication of the Notice. The Authorized Officers are authorized to execute the Application on behalf of the Issuer. In accordance with Section 469.154, Subdivision 3 of the Acts, the Authorized Officers are hereby authorized and directed to cause the Application to be submitted to DEED for approval. The Authorized Officers and other officers, employees and agents of the Issuer are hereby authorized and directed to provide DEED with any information needed for this purpose. Section 6. Authorization to Staff. The Authorized Officers and administrative staff of the Issuer and their agents are authorized to take further action as necessary to carry out the intent and purpose of this resolution and the requirements of the Acts. Section 7. Issuer Costs. Delivery of the Obligations to the purchaser thereof is subject to the agreement by the Borrower that it will pay the administrative fees of the Issuer and pay, or Page 3 upon demand, reimburse the Issuer for payment of, any and all costs incurred by the Issuer in connection with the issuance of the Obligations, whether or not the Obligations are issued. The Borrower has agreed to indemnify, defend, and hold harmless the Issuer against all liabilities, losses, damages, costs, and expenses (including attorney's fees and expenses incurred by the Issuer) arising with respect to the Obligations. Section 8. Limitations. 9.01 Nothing in this resolution shall be construed as an approval of the Financing Purposes or issuance of the proposed Obligations. The Governing Body specifically reserves the right to approve or disapprove the issuance of the proposed Obligations after the public hearing. 9.02 The Obligations, when, as and if issued, will be special, limited obligations of the Issuer payable solely from the revenues pledged to their payment by the Borrower. The Obligations shall not be payable from or charged upon any funds other than the revenue pledged to the payment thereof, nor shall the Issuer be subject to any liability thereon. The Obligations shall not constitute a charge, lien or encumbrance, legal or equitable, upon the general credit of the Issuer or any property of the Issuer or the Host City. The Obligations, when, as and if issued, shall recite in substance that the Obligations, including interest thereon, are payable solely from the revenues received from the Borrower and the property pledged to the payment thereof and shall not constitute a debt of the Issuer nor the Host City within the meaning of any constitutional or statutory limitation. No holders of the Obligations shall ever have the right to compel any exercise of the taxing power of the Issuer to pay the outstanding principal on the Obligations or the interest thereon, or to enforce payment thereon against any property of the Issuer, except such property as may be expressly pledged for the security of the Obligations. 9.03 All details of and conditions precedent to the issuance of the Obligations and the provisions for payment thereof shall be subject to final approval of the Issuer. Adopted: August 25, 2025 Mayor Attest: City Administrator To view the final document, access adopted Resolutions via Arden Hills Public Laseniche Weblink by visiting cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage. Page 4 EXHIBIT A CITY OF ARDEN HILLS, RAMSEY COUNTY, MINNESOTA NOTICE OF PUBLIC HEARING ON A PROPOSED PROJECT ON BEHALF OF THE CHURCH OF ST. ODILIA AND THE ISSUANCE OF REVENUE BONDS UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.165, AS AMENDED NOTICE IS HEREBY GIVEN that the City Council of the City of Arden Hills, Minnesota (the "Issuer") will meet on Monday, September 8, 2025, at 7:00 p.m., or as soon thereafter as is reasonably possible in City Hall located at 1245 West Highway 96, Arden Hills, Minnesota, to conduct a public hearing. The purpose of the public hearing is to consider the proposal that the Issuer issue its educational facilities revenue refunding obligations, in one or more tax-exempt series (the "Bonds"), under and pursuant to Minnesota Statutes, Sections 469.152 to 469.1655, and Section 471.656, primarily to refinance the costs of the "Project" described below. The Project is and will continue to be owned and operated by The Church of St. Odilia, of Shoreview, Minnesota (the "Borrower"), a Minnesota religious nonprofit corporation and an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"). Proceeds of the Bonds would be loaned to the Borrower and used to: (i) redeem and payoff (refinance) the City of North Oaks's Educational Facilities Revenue Note, Series 2017 (St. Odilia School Project), dated May 4, 2017, which was originally issued to finance the non -religious portions of (a) the construction of an approximately 18,872 square -foot two-story addition to the current school building to include school administration offices, a multi -purpose staff/youth room, locker rooms, specialty classrooms for a learning lab and science and computer instruction, a library/media center, an elevator, and ADA accessible restrooms, (b) renovations to the existing building including an addition of a new linking upper level corridor for access to the south education wing and remodeling to convert (y) the current library, computer lab space and a special services classroom into four classrooms, and (z) two existing classrooms into a large motor skills preschool room, and (c) site improvements to the exterior of the buildings, including moving the preschool playground and bus parking improvements, all located at 3495 Victoria Street North, Shoreview, Minnesota; and (ii) pay costs of issuance associated with the Bonds. The estimated total amount of the Bonds will not exceed $1,700,000, and are proposed to be issued as qualified 501(c)(3) bonds as defined in Section 145 of the Code. The Bonds and the interest thereon shall be special limited obligations of the Issuer and the principal thereof and interest thereon will be payable solely from the revenues pledged to the payment thereof, and the Issuer shall not be subject to any liability on them. No holder of the Bonds shall ever have the right to compel any exercise of the taxing power of the Issuer to pay the principal and interest on the Bonds, or to enforce payment of them against any property of the Issuer except those projects, or portions thereof, mortgaged or otherwise encumbered. Page 1 A draft copy of the proposed Application to the Minnesota Department of Employment and Economic Development for approval of the refinancing of the Project and the Bonds, together with all attachments and exhibits thereto, is available for public inspection at City offices during normal business hours. At the time and place fixed for the public hearing, the City Council will give all persons who attend the public hearing an opportunity to express their views with respect to the Project and the Bonds. In addition, interested persons may file written comments regarding the Project and the Bonds with the City Administrator at or prior to such public hearing. BY ORDER OF THE CITY COUNCIL Jessica Jagoe, City Administrator Page 2 EXTRACT OF MINUTES OF A REGULAR MEETING OF THE COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the Council of the City of Arden Hills, Minnesota, was duly called and held at the City Hall located at 1245 West Highway 96, on Monday, August 25, 2025, at 7:00 p.m. The following members were present: and the following members were absent: MOTION: Member moved to adopt Resolution No.2025-055, entitled "RESOLUTION GIVING PRELIMINARY APPROVAL TO THE ISSUANCE AND SALE OF REVENUE BONDS OR OTHER OBLIGATIONS, AND APPROVING A DEED APPLICATION AND SCHEDULING A PUBLIC HEARING REGARDING THE SAME" SECOND: Member RESULT: On a roll call vote the motion was carried. Ayes: Nays: Not Voting: Absent: CONSENT ITEM - 8E 'It -fi` ��EN HILLS MEMORANDUM DATE: August 25, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: City Statement regarding Immigration Activities Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Statement regarding Immigration Activities for the City's website. Background At the August 1lth meeting, the City Council discussed the City issuing a statement similar to the City of Shoreview regarding the safety of immigrants and human rights. Staff was given direction to draft a statement on immigration activities and that this language be forwarded to the City Council for consideration prior to approval at a Council meeting. Following that meeting, a draft statement was routed to Council for comment. Based on the comments received, staff revised the language and is bringing forward a draft statement reflective of Council feedback. The City of Arden Hills is aware of some community concerns regarding deportation activities in Minnesota and across the United States. Our vision has a goal to enhance the health, safety, and well-being of all who live, work, and play in the City. At the core of that value is ensuring that everyone who enjoys our community feels safe. Arden Hills is a welcoming city, a community that fosters respect and safety for all, regardless of immigration status. To learn more about immigration status and rights and find additional resources, visit the sites below: • Immigrant Law Center of MN, 651-641-1011 • National Immigration Justice Center • Minnesota Volunteer Lawyers Network Budget Impact N/A Attachments N/A Page 1 of 1 CONSENT ITEM - 8F ,!It WIZEN HILLS MEMORANDUM DATE: August 25, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Appointment of Tim Beebe to the Public Works Maintenance Worker Position Budgeted Amount: Actual Amount: Funding Source: $110,516.07 $29,495.67 (Salary Only) Various (Salary & Benefits) (Benefits TBD) Council Should Consider Motions to approve, table, or deny the following: Appointment of Tim Beebe to the position of Public Works Maintenance Worker at Step 4 ($35.40) in the Union pay scale, and at Year 0 in the PTO scale (6 hours). All other normal benefits apply. Discussion The City had a vacancy in the Public Works Department for a Maintenance Worker. Following the recruitment process the City has selected Tim Beebe as the final candidate. Tim comes from the City of Stillwater and is a former Arden Hills Public Works Employee. Budget Impact This position is a previously budgeted position, with a remaining budget of $42,172.59, which is more than what's needed to cover the position through the remainder of the year. Attachment N/A Page 1 of 1