HomeMy WebLinkAbout08-25-25-SWSAddress:
Mayor: 1245 W Highway 96
David Grant It Arden Hills MN 55112
-S EN HILLS Phone:
Councilmembers: 651-792-7800
Brenda Holden Special City Council
Emily Rousseau Work Session Agenda Website:
Tena Monson www.cityofardenhills.org
Kurt Weber August 25, 2025
5:00 P.M.
City Hall
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a
meeting in -person at City Hall or they
may view the meeting remotely on the
City's website using the below link.
Meetings are also broadcast on Cable
Channel 16 for those that live in Arden
Hills.
https://cityofardenhills.orci/320/Watch-
City-Meetings
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1. PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
2. RESPONSE TO PUBLIC INQUIRIES
3. AGENDA ITEMS
3.A. Utility Billing Rate Discussion
Joua Yang, Finance Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
3.13. 2026 CIP And Operating Budget Discussion
Joua Yang, Finance Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
3.C. Agenda Planning
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
4. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM - 3A
-ADEN HILLS
MEMORANDUM
DATE: August 25, 2025
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Joua Yang, Finance Director
SUBJECT: Utility Billing Rate Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Provide feedback and direction to staff on Utility Billing Late Fees.
Background
Per City Ordinances 1000.20 (Water) and 10 10. 11 (Sewer) Rates and Charges, and 10 10. 14
Surface Water Management Utility, when utility accounts are over 30 days past due, the City
assesses an 8% late penalty. This is a one-time late penalty that is assessed against the utility
account's outstanding invoice amount. The City has, historically, waived late penalties on a case -
by -case basis, with the below common themes:
• Auto -Pay was rejected due to an expired credit card; however, auto -pay was reinstated
and payment was made at time of waiver request
• One-time late fee, history is in good standing and no late fee adjustments were made
within the past few years; payment was made at time of waiver request
• City internal billing error (i.e. set-up error, misapplied receipts)
• Change in account owner
In addition to the one-time late penalty, all accounts over 90 days past due are assessed an
additional 8% delinquent penalty, and is certified quarterly with Ramsey County. Collection
occurs with the subsequent year's property taxes.
The City does not have a formal policy for waiving late fees assessed on utility accounts. Staff
inquired with neighboring cities regarding formal policies and/or practices, with the below findings:
Page 1 of 2
City
%of Late Fee
When is the late fee assessed?
What is your City policy for waiving late fees?
Charged
After how many days?
If none, what is the common practice/process?
Common Practice: One in a 2-year period. Waive up to
Brooklyn Park
10%
1 day after the due date
4 late fees if they pay the difference and Enroll in autopay
going forward. They must keep autopay for 1 year.
Edina
5%
10 days after due date
One per account lifetime.
Lino Lakes
10%
5 days after due date
Common Practice: One per account lifetime.
Little Canada
5%
A few days after due date
Common Practice: One per account lifetime. Fees
primarily waived due to Cit 's billing error.
Maple Grove
10%
10 days after due date
Common Practice: One in a 3-year period.
Minneapolis
5%
2 days after the due date
One per year.
Mounds View
10%
Between 1-15 days after due date
Not a common practice. Maybe if there is a pending sale.
Common Practice: One in a 2-year period. Exceptions
New Brighton
10%
Between 3-5 days after due date
for issues with prior 3rd party payment processor or other
circumstances.
Shoreview
10%
Between 3-5 days after due date
1 One in a 3-year period.
Council Discussion
Staff is seeking further discussion from the City Council regarding the existing ordinance and the
City's current practices for waiving late fees on utility accounts.
Council Direction
Staff received an inquiry about extending the 30-day past due delinquent period for utility bills.
Staff is seeking further direction from Council on whether to consider a longer delinquent period,
such as 45 or 60 days.
Budget Impact
There is no budget impact to the City.
Attachments
Attachment A: City Ordinance 1000.20 Water Rates and Charges
Attachment B: City Ordinance 10 10. 11 Sewer Rates and Charges
Attachment C: City Ordinance 10 10. 14 Surface Water Management Utility
Page 2 of 2
1000.20 Rates and Charges. Attachment A
Subd. 1 Keeping Water Accounts. All water accounts shall be kept by the City Administrator by
house and street number and under the account number assigned thereto, and also by the name of
the owner. Bills and notices sent out by the City Administrator shall be sent to the house or street
number of the party. If nonresident owners or agents wish notice sent to a different address they shall
file an application therefor with the City Administrator. Any error in address shall be promptly reported
to the City Administrator.
Subd. 2 Water Rates.
A. The rate due and payable by each water user within the City for water taken from the water
system shall be as established by Ordinance adopted by the Council.
B. In case the meter is found to have stopped, or to be operating in a faulty manner, the amount
of water used will be estimated in accordance with the amount used previously in comparable periods
of the year. If no comparable period is available the City Administrator shall, with the consent of the
Council, set an estimated charge on the basis of his or her best judgment.
C. Where service is for less than a quarterly period, the quarterly charge shall be prorated on a
monthly basis.
D. Rates due and payable by each water user located beyond the territorial boundaries of the
City shall be determined by special contract.
E. In case a service pipe is connected to the stop box and laid into the building, but the property
owner does not wish to connect immediately to the building piping for use, the minimum rates shall be
charged as provided in Subpart A above.
F. In the event the water customer elects to discontinue use of municipal water the minimum
charge shall continue until such date as the service pipe is excavated and disconnected at the stop
box. The disconnection shall be inspected by an appropriate City official before backfilling occurs.
G. In addition to the above charges for water consumption, each water user within the City shall
pay an additional quarterly demand charge for the purpose of covering certain fixed costs of the City in
maintaining the municipal water system, which charges shall be as established in resolutions adopted
from time to time by the City Council.
H. The owner(s) of any premises shall be solely responsible for the payment of any water or
sewer usage or service charge, whether or not the water or sewer, usage or service, have been used
by the owner(s) or tenants.
Subd. 3 Payment of Charges.
A. Statements for total water charges for the preceding quarterly period shall be mailed by the
City Administrator to each property owner on or before the tenth day of the month following the rolling
billing area.
B. Such statements shall be due on the last day of the month following the quarterly period
covered by the statement. Any prepayment or overpayment of charges may be retained by the City
and applied to subsequent quarterly statements.
Subd. 4 Delinquency Penalties and Collection of Delinquent Charges.
A. A delinquency penalty of eight (8%) percent of the unpaid water bill for charges shall be
charged, effective thirty (30) days after the rolling billing quarter, in accordance with the following
schedule of billing dates:
For the first quarter April 30
For the second quarter July 31
For the third quarter October 31
For the fourth quarter January 31
If the delinquency date falls on a nonbusiness day for the City Hall, the penalties shall be imposed
on the next business day, but first crediting payments received on that day.
B. Except as otherwise provided in this section, the delinquency penalty shall be imposed upon
and added to all unpaid water bills by the City Administrator and mailed in the usual course at the next
regular billing date, showing in the same bill the current billing after the first penalty date.
C. The Council has noted that, under Subd. 3, section bills are due at the end of the billing
month, and accordingly the delinquency charge shall be imposed consistent with the due date of a
billing.
D. Any amounts due for water charges in excess of 90 days past due, may be collected in a civil
action brought for that purpose in the name of the City; or the City Administrator, upon direction by the
Council, may certify to the county auditor the amount due, together with the legal description of the
premises served, and the City Administrator, in so certifying, shall add to the amount as a separate
item, in addition to the delinquency penalty hereinbefore provided, an additional delinquency penalty
of eight (8%) percent of the original unpaid amount, inclusive of any previous delinquency penalty. The
county auditor shall enter the amount as part of the tax levied on the premises to be collected during
the ensuing year. No additional delinquency penalties shall be added to unpaid bills after certification
to the county auditor as provided in this subdivision.
1010.11 Rates and Charges.
Attachment B
00I11TEi=M@IMTTI
A. Rates and charges to be imposed on the various categories of structures connected to the
municipal sanitary sewer system shall be established by Ordinance adopted by the Council. In
establishing the rates and charges, the Council shall employ any one or a combination of the methods
and bases set forth in M.S. § 444.075 (3), as now constituted and as hereafter amended.
B. Charges for mobile homes and apartments shall be billed to the owner or management of the
mobile home court, park or apartment building in which the same are respectively located. Charges
will be based on the number of units.
C. Certain premises, because of their discharge of industrial sewage wastes or voluminous or
strong sewage wastes, may be subject to supplementary charges imposed by governmental agencies
or subdivisions other than the City. In such event, the City may impose, as established by Ordinance
and adopted by the Council, a supplementary charge based generally upon and at least equal to the
amount of the supplemental charge imposed by the other governmental agency or subdivision.
D. All owners of properties other than single family dwellings, duplexes or two-family dwellings,
mobile homes or trailers and apartments which are not connected to the municipal water system and
are not excepted, shall install a meter on their water supply as part of any building program on the
premises, and in any event within ten (10) days after receipt of written notice to do so from the City
Administrator. Such meter shall be designed in such manner as to accurately measure water
consumption, shall be of a type approved by the director of public works, shall be maintained in good
operating condition without expense to the City, and access thereto shall be given to employees of the
City at all reasonable times for the purpose of testing or making readings.
E. If the director of public works determines that a portion of the water measured by the water
meter does not and cannot enter the municipal sanitary sewer system, then the City may permit or
require the installation of other additional meters in such a manner that the quantity of water which
actually could enter the sewer system may be determined.
F. The owner of the property shall supply the City, upon request, with such information as the City
may reasonably require related to the use of a private water system.
G. The owner(s) of any premises shall be solely responsible for the payment of any sewer usage
or service charge, whether or not the sewer, usage or service has been used by the owner(s) or by
tenants.
Subd. 2 Payment. Statements for total sewer charges for the preceding quarterly period shall be
mailed to each customer on or before the tenth day of the month following the rolling billing quarter.
The balances shown due shall be due and payable at the office of the City Administrator on or before
the last day of the month. Prepayments or overpayments of charges may be retained by the City and
applied to subsequent quarterly statements. The City Administrator by direction of the Council, may
designate another office to mail notices and receive payments under this subsection.
Subd.3 Delinquencies.
A. A delinquency penalty of eight (8%) percent of the unpaid sanitary sewer bill for charges
effective on the date stated shall be charged, in accordance with the following schedule of billing for
specific districts:
For the first quarter April 30
For the second quarter July 31
For the third quarter October 31
For the fourth quarter January 31
If the delinquency date falls on a nonbusiness day for the City Hall, the penalties shall be imposed
on the next business day, but first crediting payments received on that day.
B. Except as provided in Subd. 4 below, the delinquency penalty shall be imposed upon and
added to all unpaid sanitary sewer bills by the City Administrator and mailed in the usual course at the
next regular billing date, showing in the same bill the current billing.
C. Seven bills are due at the end of the billing month, and accordingly the delinquency charge
hereunder will be imposed more than a month after the due date of a billing.
Subd. 4 Collection. Any amounts due for sanitary sewer charges in excess of 90 days past due
may be collected in a civil action brought for that purpose in the name of the City; or the City
Administrator, upon direction by the Council, may certify to the county auditor the amount due,
together with the legal description of the premises served, and the City Administrator in so certifying,
shall add to the amount as a separate item, in addition to the delinquency penalty an additional
delinquency penalty of eight (8%) percent of the original unpaid amount, inclusive of any previous
delinquency penalty. The county auditor shall enter the amount as part of the tax levied on the
premises to be collected during the ensuing year. No additional delinquency penalties shall be added
to unpaid bills after certification to the county auditor.
Attachment C
1010.14 Surface Water Management Utility.
Subd. 1 General Operation. The municipal surface storm water runoff system shall be operated as
a public utility, hereinafter called the "surface water management utility," pursuant to M.S. § 444.075,
as amended from time to time, from which revenues will be derived subject to the provisions of this
chapter and Minnesota Statutes.
Subd.2 Definitions.
A. Quarterly Surface Water Management Budget. The estimated quarterly expenditures for
planning and inventories, capital expenditures, personnel and equipment and operation of the surface
water utility, in accordance with established City policy. This budget shall be established from time to
time by City Council resolution.
B. Surface Water Management Fee. The quarterly charge developed for each parcel of land
pursuant to City regulations and zoning classifications and shall be established by Ordinance adopted
by the Council.
C. Utility Factor. The ratio of runoff volume, in inches, for a particular land use, to the runoff
volume, in inches, for a 1/3 -acre residential lot, assuming a two-inch rainfall and soil conservation
service, or (SCS), "Type B" soil conditions.
Subd. 3 Establishment of Fees. Surface water management fees shall be established by Ordinance
adopted by the Council. The following steps shall be taken to determine the quarterly fee to be
charged to each property:
A. A calculation shall be made of the total area, in acres, of all zoned property within the City.
B. A determination shall be made whether each individual property within these zoning
classifications is developed or undeveloped.
C. The total number of developed acres of property within these zoning classifications shall be
calculated.
D. The total acreage of developed property zoned as R 1, single family residential, shall be
divided by the total acreage calculated in Step C. This yields the percentage of total developed
property that is zoned R 1.
E. The City Council shall establish, by resolution, the quarterly budget for the revenue to be
generated.
F. The portion of the quarterly budget to be charged against properties zoned R 1 shall be
calculated by multiplying the percentage found in Step D. by the budge amount in Step E.
G. The rate per acre for property zoned R 1 shall be calculated by dividing the revenue for R 1
properties in Step F, by the total acreage of developed properties found in Step C. This rate shall be
the basis for all rates charged to any other zoned properties within the City.
H. The volume of storm water runoff shall be calculated for all properties zoned R-1, R-2, R 3, R
4, 1 1, 12, B 1 and B 2. The methods used for these calculations shall follow the U.S. Department of
Agriculture Soil Conservation Service guideline for soil types common to Arden Hills. A curve number
shall be chosen for each zoning classification, which shall be an approximate measure of the
percentage of impervious surface on the property. The volume of runoff for each zoning classification
shall be calculated using the following equation.
Q = .(P - 0.2S)5
P + 0.8S
Where Q = runoff, cfs
S = (1000/cn) 10, dimensionless
P = 2, inches
I. The runoff value calculated in Step H for R 1 properties shall be considered the base rate. The
runoff value for each of the other zoning classifications shall then be divided by the base rate to yield a
utility factor for each zoning classification. This utility factor shall be a measure of the additional runoff
created from the property as compared to a single family lot. The utility factors for each zoning
classification shall be listed in the following subdivision.
J. The rate per acre for all zoning classifications, except R 1, shall be calculated by multiplying
the utility factor found in step I by the base rate determined in Step G.
K. The owner(s) of any premise(s) shall be solely responsible for the payment of any storm water
runoff charge calculated for the property.
Subd. 4 Factors for Determining Fees for Various Land Uses. The utility factors for various land
uses used to determine the surface water management fees are assigned as follows:
Districts Land Use Utility Factor
R 1 Single Family Residential (1\3 acre lots) 1.00
R 2 Single and Two Family Residential; (1/4 1.31
acre lots)
R 3 Townhouse and Low Density Multiple 2.72
Dwellings
R 4 Multiple Dwelling 2.72
1 1, 12 Limited and General Industrial 4.25
B 1, B 2 Limited and General Business 4.25
Subd. 5 Adjustment of Fees. The City Council may adopt an Ordinance for the adjustment of the
surface water management fees. Information to justify a fee adjustment shall be supplied by the
property owner. Surface water management fees shall be adjusted under the following conditions:
A. The estimated expenditures for the management of surface water shall be revised at a
frequency specified in this code. The fees shall be adjusted accordingly and will follow established City
procedures for this adjustment of utility (water and sewer) rates.
B. Changes in developed conditions of parcels.
C. If it can be demonstrated that an individual parcel retains all or a portion of the rainfall that it
receives, the surface water management fee shall be reduced by a percentage equal to that percent of
the parcel which produces no external runoff. A fee reduction of 20 percent or greater must be
demonstrated.
Subd. 6 Undeveloped Land. Undeveloped properties, without regard to zoning classification, shall
be assessed at one-half the rate, charged to developed property zoned as R 1.
Subd. 7 Exemptions. The following land uses shall be exempt from the surface water management
fee:
A. Public Rights of Way;
B. Lakes; and
C. Parks.
Subd. 8 Mailing Statements of Charges. Statements for the preceding quarterly surface water
management service shall be mailed to each customer pursuant to the same procedures as listed
under Subsection 1010.11.
Subd. 9 Fee Appeal. If a property owner or person responsible for paying the surface water
management fee believes that a particular assigned fee is incorrect, such a person may request that
the fee be recomputed. Appeals shall be heard by the Council once a year in accordance with the
schedule established for credit applications, in established City policy.
Subd. 10 Penalties for Delinquent Payments of Fees. A penalty equal to eight percent (8%) of the
amount due shall be added to accounts not paid in full on or before the first day of the second month
following the billing periods and to each quarterly billing thereafter until the amount of the delinquent
account plus accrued penalty is paid in full or otherwise certified to the county auditor as a delinquent
account.
Subd.11 Collection. Any amounts due for sanitary sewer charges in excess of 90 days past due
may be collected in a civil action brought for that purpose in the name of the City; or the City
Administrator, upon direction by the Council, may certify to the county auditor the amount due,
together with the legal description of the premises served, and the City Administrator in so certifying,
shall add to the amount as a separate item, in addition to the delinquency penalty an additional
delinquency penalty of eight (8%) percent of the original unpaid amount, inclusive of any previous
delinquency penalty. The county auditor shall enter the amount as part of the tax levied on the
premises to be collected during the ensuing year. No additional delinquency penalties shall be added
to unpaid bills after certification to the county auditor.
AGENDA ITEM - 3B
'It
EN HILLS
MEMORANDUM
DATE: August 25, 2025
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Joua Yang, Finance Director
Preliminary 2026-2030 Capital Improvement Plan (CIP)
SUBJECT: Preliminary 2026 General Fund Budget
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Provide feedback on the Preliminary 2026-2030 CIP Plan.
Provide feedback on the Preliminary General Fund budget for the 2026 fiscal year.
Background — CIP Plan
Annually, the City prepares a five (5) year Capital Improvement Plan for budgeting and
forecasting. The focus of the CIP is on the maintenance and protection of the City's existing assets,
redevelopment, and investment in new initiatives. The CIP is part of the budget process, but it is
not a budget, it is a plan, and one that changes often. The CIP does not commit the Council to the
proposed projects, nor implement the assumptions made during the preparation; however, this is
the basis for the 2026 Budget as we continue with its preparation.
At the July 28, 2025 Special Work Session, Council discussed the preliminary CIP at length
(Attachment A) and today will be a continuation of that discussion. Council directed staff to
provide several options to the PIR Fund that would be funded by either a levy increase or bonding,
and impact to each funding option if changes to the below projects were considered (Attachment
B, pages 1-7). All five scenarios assume the below changes for Park Hard Court & Trail Rehab
and Park Shelter Replacements will be implemented:
• Park Hard Court & Trail Rehab. ($115,500) Change in Fund Balance
o Revenue. Adjust funding to be 100% PIR -no grants ($100,000)
o Expense. Spread costs out beyond 2026 and keep Arden Manor hardcourt in 2026
($15,500)
• Park Shelter Replacements. $77,500 Change in Fund Balance
o Expense. Remove Cummings Park $85,000 and Shift Hazelnut Park from 2026 to
2029 ($7,500)
• Street-PMP. $3,447,000 Change in Fund Balance
o Revenue. Special Assessments ($436,000)
Page 1 of 11
o Expense. Split 2028 PMP into two separate projects — 2028 PMP and 2030 PMP.
Shift 2030 PMP — 2034 PMP projects out 2 years. PIR ($2,525,000), PIR &
Enterprise ($3,447,000)
Scenario A assumes no further changes to project expenditures, a levy increase in 2026 of
$350,000 annually, and the levy is kept at that same level annually thereafter. This would achieve
a positive fund balance through 2029 and would result in a 5.8% levy increase in 2026.
Scenario B assumes no further changes to project expenditures and two bonds to be issued, with
the first bond issued in 2026 and the second in 2030. The first debt service payment estimated at
$163,000 would occur in 2027 and fund balance would remain positive through 2029, at which
time a second bond would need to be issued. The new debt service is estimated to be $342,000
($179,000 increase) and fund balance would remain positive through 2035. This would have no
impact to the levy in 2026, but would do so in the following years. The total interest to be paid
over 20 years for the first bond issuance is estimated to be $1.56 million, with the second estimated
to be $2.72 million.
Scenario C assumes PMP project expenditures are shifted, the levy is increased by $50,000 in
2027, and the levy is kept at that same level annually thereafter. This would achieve a positive
fund balance through 2031. This would have no impact to the levy in 2026.
Scenario D assumes PMP project expenditures are shifted, the levy is increased by $50,000 in
2027 and annually thereafter. This would achieve a positive fund balance through 2033. This
would have no impact to the levy in 2026.
Scenario E assumes PMP project expenditures are shifted and the City issues a bond in 2026. Debt
service would not start until 2027. This would achieve a positive fund balance through 2033. This
would have no impact to the levy in 2026.
Additional changes were made to the Public Safety Capital Equipment Fund based on the latest
preliminary estimates from the Lake Johanna Fire Department (Attachment A, pages 8-10):
• Public Safety Capital Equipment. $247,957) Change in Fund Balance
o Expense. Addition of command vehicle replacements in 2031 and 2033, including
an engine/ladder replacement programmed in 2032 ($247,957). The levy reserve
bank and corresponding transfer to the General Fund is based on 9 new FTEs (6
fire captains and 3 firefighters).
Council also directed staff to incorporate the below changes to the Equipment/Building
Replacement Fund:
• Equipment/Building Replacement. $0 Change in Fund Balance
o Expense. Delayed the 1993 Case 621 Loader to 2027 and delayed the 2013 Ford
Escape to 2027. No Fund Balance impact.
Staff will bring forward an equipment replacement plan to Council in March 2026. This
plan will feature a leveled cost structure for further discussion.
Page 2 of 11
Background — General Fund Budget
Annually, City staff prepares and submits a preliminary budget to the City Council for review and
feedback. Attached to this memo is the City's preliminary General Fund budget for the 2026 fiscal
year. Each department provided their respective forecasts for this budget.
The proposed 2026 budget is $7,507,352, an increase of $746,073 or 11.0%. For the purpose of
this discussion, there is a 14.8% or $894,866 tax levy increase reflected in the budget, of which
$742,866 for the General Fund, $100,000 for the EDA Fund, and $52,000 for the Public Safety
Capital Fund. As presented, the General Fund Budget is underfunded by $122,009, which is the
budget shortfall projected in the 2025 budget. This practice is not sustainable in the long term. A
tax levy increase of 16.9% or $1,016,875 would be needed to balance the budget in 2026. The table
below shows the amount the General Fund Budget is underfunded at different tax levy increase
amounts.
Tax Lew Increase Underfunded Amount
5%
$715,474
10%
$414,073
13%
$233,233
14.8%
$122,009
16.9%
$0
Wages and Benefits
The 2026 preliminary budget is currently being prepared which assumes a 3.0% wage adjustment
for all staff. Below is a table showing the recent history of approved COLA's.
Year Non Union IUOE Union
2025 3.00% + addition of P&R Mgr 7.00% + 2 PW Lead Promotions
2024
3.00%
3.00%
2023
3.00%
3.00%
2022
3.00%
3.00% + addition of Fleet Lead
2021
2.00%
3.00%
2020
3.00%
Market Adjustment; Minimum increase was 5.80%
2019
2.50%
2.50%
2018
2.10%
2.25%
In 2025, the City hired David Drown and Associates (DDA) to conduct a comprehensive study of
its compensation and classification structure. As a result of their work, changes were made to the
City's wage schedule, and several non -union employees received job reclassifications. These
changes maintain the City's competitiveness in the marketplace, putting the City at a 108% market
value or 8% above market value. Additionally, union employees negotiated a new three-year
contract.
There is a 10.0% increase assumed for health, a 4.0% increase for dental, a 0.0% increase for life
insurance premiums, and a $15,000 placeholder for the City's share to implement the MN Paid
Family Leave required per State legislation for every employer. The number of positions included
in the budget increased by 1.0 full-time equivalent (FTE) relative to 2025 based upon Phase 2 of
the proposed Public Works organizational structure and staffing changes.
Page 3 of I 1
Public Safety
2026 budget information was received from Ramsey County and the Lake Johanna Fire Department
for public safety.
POLICE
The police contract is expected to increase by 13.2% or $231,220 for 2026. Information provided
by Ramsey County on this increase is as follows:
The major cost drivers include:
• Competitive wages as a result of labor contracts and increased costs related to employee
health insurance (i.e. increased paid parental leave, new state law for paid medical leave).
The RCSO has stated that 2026 should be viewed as an adjustment year as employee
compensation was brought in line with neighboring local governments after a significant
lag.
• Increased costs related to county fees for insurance and administrative overhead/indirect
costs.
DISPATCH
Dispatch costs will increase by 17.4% or $12,780 for 2026.
FIRE
The fire operating costs are expected to rise by 17.6% or $159,231 for 2026. This is mainly due to
the addition of 9 full-time staff (6 fire captains and 3 firefighters), which is an increase of 3 FTEs
in 2026; step, COLA, and market adjustments; and an increase in repairs and maintenance, all of
which Arden Hills' cost share portion is 24.4%.
Please note, the SAFER grant will discontinue starting in 2027 and contract cities will need to fund
the new positions. In 2024, the City decided to raise the levy in the Public Safety Capital Equipment
Fund each year to build up a reserve for this (see chart below), in order to lower the impact of the
annual levy increases. The annual levy increase for the first 4 years would be set at $40,000 and
increase to $58,284 in 2030, then taper down starting in 2031.
6 FTE
City Share
Beginning
Year Balance
Cumulative Tax
Levy Increase
Annual Tax
Levy Increase
Ending Year
Balance
YOY%
Levy Inc
2024
-
-
40,000
40,000
40,000
2025
-
40,000
80,000
40,000
120,000
2026
-
120,000
120,000
40,000
240,000
0%
2027
(275,000)
240,000
160,000
40,000
125,000
0%
2028
(288,750)
125,000
207,000
47,000
43,250
18%
2029
(303,188)
43,250
260,000
53,000
63
13%
2030
(318,347)
63
318,284
58,284
(0)
10%
2031
(334,264)
(0)
334,265
15,981
0
-73%
2032
(350,977)
0
350,977
16,712
(0)
5%
2033
(368,526)
(0)
368,526
17,549
(0)
5%
2034
(386,953)
(0)
386,953
18,427
0
5%
2035
(406,300)
0
406,300
19,347
(0)
5%
Based on demand and the needs of the contract cities, the fire department has indicated that the
current part-time model is no longer working and has proposed a 9 FTE model. Based on this new
Page 4 of I 1
model, the annual levy would need to increase by an additional $12,000 in 2026, then increase by
varying amounts in subsequent years per the below chart.
9 FTE
Beginning Cumulative Tax Annual Tax Ending Year YOY%
City Share Year Balance Levy Increase Levy Increase Balance Levy Inc
2024 - - 40,000 40,000 40,000
2025 - 40,000 80,000 40,000 120,000
2026 - 120,000 132,000 52,000 252,000 30%
2027 (325,000) 252,000 190,000 58,000 117,000 12%
2028 (341, 250) 117,000 255,000 65,000 30,750 12%
2029 (358, 313) 30,750 327,563 72,563 1 12%
2030 (376,228) 1 376,228 48,665 0 -33%
2031 (395, 040) 0 395,039 18,811 (0) -61 %
2032 (414, 792) (0) 414,792 19,753 0 5%
2033 (435, 531) 0 435,531 20,739 0 5%
2034 (457, 308) 0 457,307 21,776 (0) 5%
2035 (480,173) (0) 480,173 22,866 (0) 5%
Staff has programmed the incremental $12,000 as a levy increase into the 2026 proposed budget;
however, below are other options the City could consider in order to finance the additional FTE
costs:
• Franchise Fees.
• Utilize excess franchise fees to cover (2026 will have $380,000 and $165,000
annually thereafter). Council will need to consider whether these funds will be
needed to meet other priorities (i.e. LJFD new station project change orders or
incremental costs).
• Increase Electric Franchise Fee rates by amending the existing Electric Franchise
Fee Ordinance.
• Implement a Gas Franchise Fee rate structure by amending the existing Gas
Franchise Ordinance to include fees and adopting a Gas Franchise Fee Ordinance.
• Levy Taxes and Utilize Excess Franchise Fees.
The $742,866 tax levy increase being proposed for the General Fund is $339,635 more than the
increase needed to cover police and fire services, which makes up 54.3% of the proposed General
Fund levy increase or $403,231.
Recreation
Rec on the Go is a recreational pilot program that started in 2025 between Mounds View and Arden
Hills. The total cost in 2025 was approximately $6,000 (staffing only), which was covered by
personnel savings from other recreational programs. Due to its success, staff is seeking a separate
budget of $8,100 in 2026, which would include both staffing and supplies/materials, to continue its
operations.
Revenues
There are no significant projects included in the 2026 budget which would affect the permit
revenue. The permit revenue included reflects only the estimated recurring "base" amount, similar
to what was included in the 2025 budget.
General Fund budget to actual comparisons for the past three years is included as Attachment C.
Page 5 of 11
Property Tax Levy
A survey was recently routed to various cities in the metro asking about proposed levy amounts
being considered. Below are the results of that survey, averaging 9.4%.
Little Canada
11.38%
Roseville
7.8% - 13.4%
Lauderdale
10.25%
Shoreview
10.00%
Mounds View
6% - 9%
St. Anthony
6% - 16%
New Brighton
8.50%
Vadnais Heights
9.18%
North Oaks
8.00%
White Bear Lake
9.97%
North Saint Paul
6.50%
White Bear Township
7% - 9%
Based on the County Assessor's Report, values for the different property types have changed as
follows:
Property Type
2023
2024
2025
All Residential
5.43%
2.30%
3.79%
Single Family Residential
5.74%
2.56%
3.22%
Apartments
159.49%
-6.68%
-4.07%
Commercial
12.13%
-0.42%
4.70%
Industrial
29.85%
-0.17%
5.48%
The City's total Value for Local Rate is projected to increase by 1.029%, from 20,265,433 to
20,850,320.
Below are tables showing the impact of various levels of a city levy increase to Arden Hills' homes,
assuming that a home's value is increasing by 3.22%, which is the median amount.
Set levy at $6,028,012 (an increase of $0 or 0.0% over 2025
$ 180,000
$
185,800
$
156,000
$
414
$
414
$
1
0.2%
$ 270,000
$
278,700
$
257,200
$
685
$
683
$
(1)
-0.2
$ 480,900
$
496,400
$
494,500
$
1,320
$
1,314
$
(7)
-0.5%
$ 525,000
$
541,900
$
541,900
$
1,469
$
1,468
$
(1)
-0.1%
$ 575,000
$
593,500
$
593,500
$
1,642
$
1,639
$
(3)
-0.2%
$ 650,000
$
671,000
$
671,000
$
1,901
$
1,896
$
(4)
-0.2%
Set levy at $6,329,410 (an increase of $301,398 or 5.0% over 2025)
Page 6 of 11
Set levy at $6,630,810 (an increase of $602,798 or 10.0% over 2025)
Set levy at $6,811,650 (an increase of $783,638 or 13.0% over 2025)
Set levy at $6,922,880 (an increase of $894,868 or 14.8% over 2025)
Set levy at $7,044,890 (an increase of $1,016,878 or 16.9% over ZUz5)
Page 7 of 11
The 2025 City Tax Rate is 27.6484%. The estimated City tax rate based on the most current
information is calculated as follows for the different tax levy increases:
0.00%
$
-
26.5696%
5.00%
$
301,398
28.0151%
10.00%
$
602,798
29.4606%
13.00%
$
783,638
30.3280%
14.85%
$
894,868
30.8614%
16.87%
$
1,016,878
31.4466%
The 2025 tax rates for other cities in Ramsey County are as follows:
2025 Tax Rates
50.00
40.00 iA nd 3,q23 38.45
39 56 4038
V. RO
32.09 32.38 33.23
30.40
30.00 76.6 21.65 27-90
20.00
in on
48.35 48.98
46.32 — 0
52.70
65-69
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Page 8 of 11
General Overview
A summary of the major changes in the 2026 budget is as follows:
Description
Transfer to Cable Fund
Step Increases
3% COLA Adjustments
Public Works Staffing Phase 2- 1 Lead (Jan Start) & 1 Maintenance Worker (Jan Start)
Rec on the Go
Health Insurance/Work Comp Benefits (10% health; 4% dental) & MN Paid Leave
Personnel Costs
Increase in RamCo Sheriff
Increase in UFD
Increase in Ramco Dispatch
RamCo Facility Maintenance Facility- Rent
Permit Software Conversion
Park Maintenance (Park Sign Replacements, Buckthorn Removal, Supplies/Materials)
Springbrook Metro-INET Server Migration
Street Maintenance Program/PWMP Street Projects
Net changes in other GF Budget Areas
Total General Fund Costs
PIR Fund
EDA Fund
Equipment/Bldg Replacement
Public Safety
Total CIP Fund Costs
Total General & CIP Fund Costs
Effect on Levy
50,000
39,873
45,448
48,366
8,100
37,029
178,816
231,220
159,231
12,780
5,847
60,000
47,420
10,000
(30, 500)
18,052
742,866
100,000
52,000
152,000
894.866
The table below shows the original adopted budget for the General Fund compared to the final
audited numbers from 2015 - 2024. As you can see, the City has performed better than the budget
for all the years shown due to conservative budgeting. Please note that the 2020 actuals include
revenue from the CARES Act in the amount of $459,614, and this was a one-time occurrence. The
Transfers Out column shows the funds that were transferred to cover capital projects within the
City.
Page 9 of 11
Original
Operating
Transfers
Net Chg in
Year
Budget
Activity
Out
Fund Balance
2015
(58,305)
736,465
-
736,465
2016
(160,326)
427,521
(565,121)
(137,600)
2017
(195,955)
694,505
-
694,505
2018
(237,225)
101,055
(400,000)
(298,945)
2019
(186,970)
235,217
(360,000)
(124,783)
2020*
(121,590)
642,918
(478,000)
164,918
2021
(90,720)
337,316
(548,000)
(210,684)
2022
(140,000)
298,955
(102,540)
196,415
2023
(160,760)
9,461
(171,140)
(161,679)
2024
(182,070)
165,028
(50,000)
115,028
Discussion
CTP Plan
Staff is seeking direction from the City Council regarding the following items:
• The PIR Fund has a proposed levy of $250,000 in 2026. Staff is proposing Scenario D, which
would shift PMP projects and increase the levy by $50,000 starting in 2027 and annually
thereafter. What changes, if any, should staff assume?
• The Public Safety Capital Equipment Fund Staff is proposing an increase of $52,000 in 2026
and additional increases in subsequent years to absorb the 9 full-time staff and ensure a healthy
fund balance long-term. What changes, if any, should staff assume?
Tree Preservation and Landscaping Fund
• Due to the strong demand and positive feedback around the 2025 Tree Trust Partnership pilot
program, Tree Trust has asked the City to continue its tree sale partnership, which promotes
environmental sustainability. The 2026 cost is estimated to be $6,750. Staff is seeking further
direction from Council regarding its interest in continuing to partner with Tree Trust and
whether funding should come from the Tree Preservation and Landscaping Fund, which is
currently sitting at $31,815.50?
General Fund & Preliminary LevX
Staff is respectfully requesting the City Council to review the preliminary budget and provide
feedback for future budget meetings. The 2026 proposed levy and public meeting date need to be
set prior to the end of September 2025. Direction is needed from the City Council on the following
items:
• Current wage and benefit assumptions include a 3% COLA for both union and non -union staff,
a 10% health insurance increase, and a 4% dental insurance increase. Should any of these
assumptions be changed?
• This preliminary budget does not include any significant building projects for 2026. Should a
building project be added?
• This preliminary budget includes the Public Works Phase 2 staffing changes starting on January
1, 2026. Should that assumption be changed?
• This preliminary budget includes assumptions for the Rec on the Go programming. Should
those assumptions be changed?
• Are there other assumptions or changes staff should incorporate?
• This preliminary budget contains a 14.8% levy increase. Is another work session needed to
further discuss the preliminary levy increase?
Page 10 of 11
Attachments
A. Preliminary 2026-2030 CIP Budget PowerPoint Presentation
B. Preliminary 2026 Levy Impact Analysis
C. General Fund Budget to Actual Comparison for 2022, 2023, 2024
D. Preliminary 2026 General Fund Budget PowerPoint Presentation
E. Preliminary 2026 General Fund Budget
Page 11 of 11
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City of Arden Hills, MN
Lake Johanna Fire Department
Tax Levy Reserve Build -Up
6 FTE
City Share
Beginning Year
Balance
Cumulative Tax
Levy Increase
Annual Tax Levy
Increase
Ending Year
Balance
YOY %
Levy Inc
2024
-
-
40,000
40,000
40,000
2025
-
40,000
80,000
40,000
120,000
2026
-
120,000
120,000
40,000
240,000
0%
2027
(275,000)
240,000
160,000
40,000
125,000
0%
2028
(288,750)
125,000
207,000
47,000
43,250
18%
2029
(303,188)
43,250
260,000
53,000
63
13%
2030
(318,347)
63
318,284
58,284
(0)
10%
2031
(334,264)
(0)
334,265
15,981
0
-73%
2032
(350,977)
0
350,977
16,712
(0)
5%
2033
(368,526)
(0)
368,526
17,549
(0)
5%
2034
(386,953)
(0)
386,953
18,427
0
5%
2035
(406,300)
0
406,300
19,347
(0)
5%
9 FTE
City Share
Beginning Year
Balance
Cumulative Tax
Levy Increase
Annual Tax Levy
Increase
Ending Year
Balance
YOY %
Levy Inc
2024
-
-
40,000
40,000
40,000
2025
-
40,000
80,000
40,000
120,000
2026
-
120,000
132,000
52,000
252,000
30%
2027
(325,000)
252,000
190,000
58,000
117,000
12%
2028
(341,250)
117,000
255,000
65,000
30,750
12%
2029
(358,313)
30,750
327,563
72,563
1
12%
2030
(376,228)
1
376,228
48,665
0
-33%
2031
(395,040)
0
395,039
18,811
(0)
-61 %
2032
(414,792)
(0)
414,792
19,753
0
5%
2033
(435,531)
0
435,531
20,739
0
5%
2034
(457,308)
0
457,307
21,776
(0)
5%
2035
(480,173)
(0)
480,173
22,866
(0)
5%
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Attachment E
2023
2024
7/31/2025
2025
2026
$Increase
% Increase
GENERAL FUND
Actual
Actual
YTD
Budget
Budget
(Decrease)
(Decrease)
REVENUES
Taxes
$3,963,077
$ 4,622,581
$ 4,656,049
$5,359,798
$ 6,113,686
$ 753,888
14.1%
Special assessments
-
-
-
-
-
-
N/A
Licenses and permits
471,740
448,587
650,008
550,540
548,472
(2,068)
-0.4%
Intergovernmental
166,021
116,870
123,860
176,296
165,379
(10,917;
-6.2%
Charges for services
485,643
504,134
366,621
471,994
470,251
(1,743)
-0.4%
Fines & forfeits
24,681
27,298
13,944
17,360
24,224
6,864
39.5%
Investment earnings
209,901
163,638
29,972
50,000
50,000
-
0.0%
Miscellaneous
31,734
9,247
40,748
13,282
13,330
48
0.4%
TOTAL REVENUES
$5,352,798
$ 5,892,355
$ 5,881,204
$6,639,270
$ 7,385,343
$ 746,073
11.2%
EXPENDITURES
Mayor & Council
$ 71,926
$ 80,035
$ 52,525
$ 93,819
$ 95,743
$ 1,924
2.1%
Administration
437,233
507,785
265,235
506,835
542,986
36,151
7.1%
Elections
31,056
32,141
26,750
61,750
35,906
(25,844;
-41.9%
Finance
161,040
163,075
136,617
220,756
235,084
14,328
6.5%
TCAAP
77,657
119,702
34,437
121,920
136,220
14,300
11.7%
Planning & Zoning
227,805
307,494
121,119
352,790
428,360
75,570
21.4%
Government Buildings
228,815
224,822
141,863
240,932
250,213
9,281
3.9%
Police
1,491,764
1,583,188
879,144
1,761,288
1,992,508
231,220
13.1%
Dispatch
68,737
70,394
36,783
73,570
86,350
12,780
17.4%
Fire
751,177
833,933
892,173
906,321
1,065,552
159,231
17.6%
Emergency Management
8,587
5,134
3,696
9,780
9,290
(490)
-5.0%
Protective Inspections
383,744
331,654
157,434
373,160
395,480
22,320
6.0%
Street Maintenance
682,508
716,138
356,823
960,790
967,262
6,472
0.7%
Recreation
176,655
195,101
128,925
337,508
375,818
38,310
11.4%
Park Maintenance
544,634
556,736
361,374
690,060
790,580
100,520
14.6%
Transfers out
171,140
50,000
-
50,000
100,000
50,000
100.0%
TOTAL EXPENDITURES
$5,514,477
$ 5,777,329
$ 3,594,898
$6,761,279
$ 7,507,352
$ 746,073
11.0%
NET CHANGE IN FUND BALANCE
$ (161,67%
$ 115,025
$ 2,286,306
$ (122,009]
$ (122,009:
$ 0
0.0%
2026 BUDGET - GENERAL FUND - SCHEDULE OF EXPENDITURES - DETAIL BY FUNCTION
2023 2024 2025 2026 $Increase % Increase
Actual Actual Budget Proposed (Decrease) (Decrease)
Mayor & council
Personnel Expenses
Supplies and Materials
Other Services and Charges
Administration
Personnel Expenses
Supplies and Materials
Other Services and Charges
Elections
Supplies and Materials
Other Services and Charges
Finance
Personnel Expenses
Supplies and Materials
Other Services and Charges
TCAAP
Personnel Expenses
Supplies and Materials
Other Services and Charges
Planning & Zoning
Personnel Expenses
Supplies and Materials
Other Services and Charges
Government Buildings
Personnel Expenses
Supplies and Materials
Other Services and Charges
Police
Other Services and Charges
Dispatch
Other Services and Charges
Fire
Other Services and Charges
Emergency Management
Personnel Expenses
Supplies and Materials
Other Services and Charges
Protective Inspections
Personnel Expenses
Supplies and Materials
Other Services and Charges
Street Maintenance
Personnel Expenses
Supplies and Materials
Other Services and Charges
Recreation
Personnel Expenses
Supplies and Materials
Other Services and Charges
Park Maintenance
Personnel Expenses
$
37,231
$
37,139
$
41,070
$
41,070
$
0.0%
-
259
-
-
-
0.0%
34,694
42,636
52,749
54,673
1,924
3.6%
$
71,926
$
80,035
$
93,819
$
95,743
$
1,924
2.1%
$
264,777
$
266,024
$
318,880
$
339,570
$
20,690
6.5%
-
-
-
-
-
0.0%
172,456
241,761
187,955
203,416
15,461
8.2%
$
437,233
$
507,785
$
506,835
$
542,986
$
36,151
7.1%
$
$
$
$
$
-
0.0%
31,056
32,141
61,750
35,906
(25,844)
-41.9%
$
31,056
$
32,141
$
61,750
$
35,906
$
(25,844)
-41.9%
$
73,619
$
76,769
$
106,890
$
112,690
$
5,800
5.4%
11,505
9,815
12,000
12,000
-
0.0%
75,916
76,491
101,866
110,394
8,528
8.4%
$
161,040
$
163,075
$
220,756
$
235,084
$
14,328
6.5%
$
39,431
$
36,677
$
51,920
$
56,220
$
4,300
8.3%
-
-
-
-
-
0.0%
38,226
83,025
70,000
80,000
10,000
14.3%
$
77,657
$
119,702
$
121,920
$
136,220
$
14,300
11.7%
$
190,620
$
228,094
$
264,470
$
276,790
$
12,320
4.7%
123
-
-
-
-
0.0%
37,062
79,400
88,320
151,570
63,250
71.6%
$
227,805
$
307,494
$
352,790
$
428,360
$
75,570
21.4%
$
38,713
$
34,834
$
40,090
$
43,484
$
3,394
8.5%
10,786
8,045
9,180
9,180
-
0.0%
179,316
181,943
191,662
197,549
5,887
3.1%
$
228,815
$
224,822
$
240,932
$
250,213
$
9,281
3.9%
$
1,491,764
$
1,583,188
$
1,761,288
$
1,992,508
$
231,220
13.1%
$
1,491,764
$
1,583,188
$
1,761,288
$
1,992,508
$
231,220
13.1%
$
68,737
$
70,394
$
73,570
$
86,350
$
12,780
17.4%
$
68,737
$
70,394
$
73,570
$
86,350
$
12,780
17.4%
$
751,177
$
833,933
$
906,321
$
1,065,552
$
159,231
17.6%
$
751,177
$
833,933
$
906,321
$
1,065,552
$
159,231
17.6%
$
5,164
$
4,322
$
8,130
$
7,640
$
(490)
-6.0%
-
-
-
-
-
0.0%
3,423
811
1,650
1,650
0.0%
$
8,587
$
5,134
$
9,780
$
9,290
$
(490)
-5.0%
$
279,459
$
281,612
$
304,390
$
317,020
$
12,630
4.1%
662
1,226
1,250
1,250
-
0.0%
103,623
48,816
67,520
77,210
9,690
14.4%
$
383,744
$
331,654
$
373,160
$
395,480
$
22,320
6.0%
$
337,706
$
363,274
$
439,340
$
471,342
$
32,002
7.3%
59,540
26,243
66,000
74,000
8,000
12.1%
285,261
326,621
455,450
421,920
(33,530)
-7.4%
$
682,508
$
716,138
$
960,790
$
967,262
$
6,472
0.7%
$
126,476
$
141,167
$
262,380
$
297,450
$
35,070
13.4%
15,360
17,172
22,250
22,680
430
1.9%
34,818
36,762
52,878
55,688
2,810
5.3%
$
176,655
$
195,101
$
337,508
$
375,818
$
38,310
11.4%
$
349,403
$
379,390
$
491,290
$
544,390
$
53,100
10.8%
2023
2024
2025
2026
$Increase
% Increase
Actual
Actual
Budget
Proposed
(Decrease)
(Decrease)
Supplies and Materials
77,978
56,038
51,750
69,500
17,750
34.3%
Other Services and Charges
117,252
121,308
147,020
176,690
29,670
20.2%
$
544,634
$
556,736
$
690,060
$
790,580
$ 100,520
14.6%
Transfers Out
$
171,140
$
50,000
$
50,000
$
100,000
$ 50,000
100.0%
TOTAL EXPENDITURES
$
5,514,477
$
5,777,329
$
6,761,279
$
7,507,352
$ 746,073
11.0%
CITY OF ARDEN HILLS, MINNESOTA
GENERAL GOVERNMENT SUMMARY
EXPENDITURE ANALYSIS
2025
PERCENT
2023
2024
ORIGINAL
2026
OVER(UNDER)
Total By Program
ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
City Council
$ 71,926 $
80,035
$ 93,819
$ 95,743
2.1%
City Administration
437,233
507,785
506,835
542,986
7.1 %
Elections
31,056
32,141
61,750
35,906
-41.9%
Finance
161,040
163,075
220,756
235,084
6.5%
TCAAP
77,657
119,702
121,920
136,220
11.7%
Planning & Zoning
227,805
307,494
352,790
428,360
21.4%
Government Buildings
228,815
224,822
240,932
250,213
3.9%
Totals
1,235,531
1,435,052
1,598,802
1,724,511
7.9%
Total By Classification
Personnel Services
604,961
642,860
771,400
813,604
5.5%
Commodities
60,639
101,143
91,180
101,180
11.0%
Contractual Services
530,501
654,373
684,302
753,507
10.1 %
Capital Outlay
0
0
0
0
N/A
Other Charges
0
0
0
0
N/A
Totals
1,196,101
1,398,376
1,546,882
1,668,291
7.8%
Staffing
Full-time equivalents 4.38 4.29 5.13 5.14
N 2,000
0 1,800
N 1,600
c 1,400
r 1,200
~ 1,000
Expenditures 800
600
400
200
0
ACTUAL ACTUAL BUDGET BUDGET
2023 2024 ORIGINAL 2026
2025
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government
Activity: Mayor & Council
2026 BUDGET
Fund # 101
Activity # 41100
Activity Scope
The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the
City of Arden Hills. Members participate in various committees, as well as direct staff, through the City
Administrator, as to their overall goals for the City. This department provides for Mayor and Council
compensation, Council meetings and work sessions, management consultants and memberships. When
applicable, participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator.
Objectives
1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy.
2. Continue to work on the redevelopment of the TCAAP property.
Issues
Creating funding sources to build reserve balances to fund future capital improvements while maintaining current
City services.
Budget Commentary
In 2026, the Mayor and Council budget is proposed to increase by 2.1% or $1,924 due to the slight increase to the
NYFS contract.
2023
2024
2025
2026
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ 37,231
$ 37,139
$ 41,070
$ 41,070
Commodities
-
259
-
-
Contractual Services
34,694
42,636
52,749
54,673
Total
$ 71,926
$ 80,035
$ 93,819
$ 95,743
Percent Change
11.3%
17.2%
2.1 %
NYFS amount included above
-
16,661
23,304
25,203
Expenditures by Classification
43%
OPersonnel Services
O Commodities
OContractual Services
57%
CITY OF ARDEN HILLS, MINNESOTA 2026 BUDGET
Function: General Government Fund # 101
Activity: Administration Activity # 41300
Activity Scope
City Administration provides the overall direction of the City, as determined by the City Council. The City
Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of
the City Council are enforced and implemented. The Administration Department is responsible for administering
Council policies, coordinating Council agendas, and providing support to other functional areas within the City.
Objectives
1. Assist City Council in setting policies and procedures in accordance with Council's position.
2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations
and long-range planning.
Issues
1. Long-range planning to maintain current City services while creating funding sources for reserves.
2. Long-range comprehensive TCAAP planning.
Budget Commentary
The 2026 Administration budget is increasing by 7.1 % over 2025. The increase in personnel services is due to
step, COLA, and insurance benefit increases (which includes implementation of the MN Paid Leave program).
The increase in contractual services is primarily due to legal fees which is based on a rolling 3-year average.
2023 2024 2025 2026
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services $ 264,777
Commodities -
Contractual Services 172,456
Total $ 437,233
Percent Change
$ 266,024
241,761
$ 507,785
16.1%
$ 318,880
187,955
$ 506,835
(-0.2%)
Full -Time Equivalent positions 2.03 1.79 2.22
Expenditures by Classification
$ 339,570
203,416
$ 542,986
7.1 %
1) 00
CITY OF ARDEN HILLS, MINNESOTA 2026 BUDGET
Function: General Government Fund # 101
Activity: Elections Activity # 41410
Activity Scope
This department covers the cost of administering all Federal, State and Municipal elections. This includes the
preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations.
The City contracts with Ramsey County for all the required election services.
Objectives
Stay current on election laws.
Issues
Stay current on election laws.
Budget Commentary
The Elections budget has a -41.9% or $25,844 decrease for FY26.
2023 2024 2025 2026
Budget Summary
ACTUAL ACTUAL
BUDGET
BUDGET
Personnel Services
$ - $ -
$ -
$ -
Commodities
- -
-
-
Contractual Services
31,056 32,141
61,750
35,906
Total
$ 31,056 $ 32,141
$ 61,750
$ 35,906
Percent Change
3.5%
92.1 %
(41.9%)
Expenditures by Classification
13Personnel Services
O Commodities
13Contractual Services
100%
CITY OF ARDEN HILLS, MINNESOTA 2026 BUDGET
Function: General Government Fund # 101
Activity: Finance Activity # 41500
Activity Scope
Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board
(GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City,
the initiation of financial plans, investment and debt management, review and implementation of internal
controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll.
Objectives
1. Continue working to refine the financial management plan for the City.
2. Continue to produce an Annual Comprehensive Financial Report (ACFR) and reports for the public (Popular
Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting.
3. Provide meaningful and timely financial reports and information to Council, Commissions and other City
Departments.
Issues
1. Implement improved reporting procedures to inform Council, Commissions and Departments.
2. Work with other Departments to find ways to reduce costs of City operations.
3. Analyze and implement ways to reduce transaction processing and costs.
Budget Commentary
This budget increased by 6.5% in 2026 or $14,328. The increase in personnel services is due to step, COLA,
and insurance benefit increases. The increase in Contractual Services is due to server migration costs for the
City's ERP System, Spingbrook.
2023 2024 2025 2026
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services
Commodities
Contractual Services
Total
Percent Change
$ 73,619 $ 76,769 $ 106,890 $ 112,690
11,505 9,815 12,000 12,000
75,916 76,491 101,866 110,394
ZP 10 1 ,U4U Z� I 03,U / D 1� LLU, I Do ZoD,U0,+
1.3% 35.4% 6.5%
Full -Time Equivalent positions 0.58 0.59 0.77 0.77
Expenditures by Classification
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government
Activity: TCAAP
2026 BUDGET
Fund # 101
Activity # 41600
Activity Scope
This department was established to account for revenue and expenditure activity related to the City's
comprehensive re -use planning at the Twin Cities Army Ammunition Plant (TCAAP) site.
Objectives
1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of
Arden Hills.
2. Work with Ramsey County through the Joint Development Authority (JDA).
Issues
1. Economic conditions.
2. Coordinating with multiple entities/players.
Budget Commentary
Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City.
Placeholders for consultant costs have been included, and staff time has been allocated for City Administration,
Community Development, and Public Works as they act as the City's support staff to this Authority. The 2026
budget shows an increase of 11.7% or $14,300.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2023
2024
2025
2026
ACTUAL
ACTUAL
BUDGET
BUDGET
$ 39,431
$ 36,677
$ 51,920
$ 56,220
38,226
83,025
70,000
80,000
$ 77,657
$ 119,702
$ 121,920
$ 136,220
54.1 %
1.9%
11.7%
OPersonnel Services
o Commodities
41%
0Contractual Services
BMW
59%
CITY OF ARDEN HILLS, MINNESOTA 2026 BUDGET
Function: General Government Fund # 101
Activity: Planning & Zoning Activity # 41910
Activity Scope
Responsible for all planning and zoning related functions of the City. Activities administered by this department
include requests for variances, subdivisions, re -zonings, zoning code amendments, signs, conditional use
permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective
Inspections, Code Enforcement, and Community Development.
The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly
to review the above requests and to make recommendations to the City Council in an advisory capacity.
Objectives
1. Continue to work on Rental Housing registrations.
2. Continue improvements of the City's planning process.
Issues
1. Rental Housing registrations.
2. Refine Building Permit process.
3. Research and refine an Administrative Fines process.
Budget Commentary
The budget for 2026 is an increase of 21.4% over the 2025 budget. Contractual services includes $60,000 for
the City's Permit Software conversion.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2023
ACTUAL
$ 190,620
123
37,062
2024
ACTUAL
$ 228,094
79,400
2025
BUDGET
$ 264,470
88,320
2026
BUDGET
$ 276,790
151,570
w w w w
35.0% 14.7% 21.4%
35%
OPersonnel Services
OCommodities
OContractual Services
65%
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government
Activity: Government Buildings
2026 BUDGET
Fund # 101
Activity # 41940
Activity Scope
This department captures all of the operation/maintenance related costs for the City Hall and Government Building
facilities.
The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall
off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004.
45% of the City's portion of the Ramsey County maintenance facility is charged to this budget.
Objectives
Maintain a reputable facility to house meetings and staff.
Issues
Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002.
Budget Commentary
The 2026 budget is an increase of 3.9% from the previous year's budget primarily due to anticipated rent increase
for the Public Works maintenance facility.
2023
2024
2025
2026
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ 38,713
$ 34,834
$ 40,090
$ 43,484
Commodities
10,786
8,045
9,180
9,180
Contractual Services
179,316
181,943
191,662
197,549
Total
$ 228,815
$ 224,822
$ 240,932
$ 250,213
Percent Change
(-1.7%)
7.2%
3.9%
Full -Time Equivalent positions
0.27
0.25
0.26
0.27
Expenditures by Classification
17%
4%
OPersonnel Services
o Commodities
0Contractual Services
r
79%
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC SAFETY SUMMARY
EXPENDITURE ANALYSIS
2025
PERCENT
2023
2024
ORIGINAL
2026
OVER(UNDER)
Total By Program
ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
Police
$ 1,491,764
$ 1,583,188
$ 1,761,288
$ 1,992,508
13.1 %
Dispatch
68,737
70,394
73,570
86,350
17.4%
Fire
751,177
833,933
906,321
1,065,552
17.6%
Emergency Management
8,587
5,134
9,780
9,290
-5.0%
Protective Inspections
383,744
331,654
373,160
395,480
6.0%
Totals
2,704,009
2,824,302
3,124,119
3,549,180
13.6%
Total By Classification
Personnel Services
662
1,226
1,250
1,250
0.0%
Commodities
1,598,810
1,632,815
1,830,458
2,071,368
13.2%
Contractual Services
819,914
904,327
979,891
1,151,902
17.6%
Capital Outlay
0
0
0
0
N/A
Other Charges
0
0
0
0
N/A
Totals
2,419,387
2,538,368
2,811,599
3,224,520
14.77/6
Staffing
Full-time equivalents 0.00 0.00 0.00 0.00
4,000
c 3,500
m
3,000
0
r 2,500
2,000
1,500
Expenditures 1,000
500
0
dH1 11HI
ACTUAL ACTUAL BUDGET BUDGET
2023 2024 ORIGINAL 2026
2025
CITY OF ARDEN HILLS, MINNESOTA 2026 BUDGET
Function: Public Safety Fund # 101
Activity: Police Activity # 42100
Activity Scope
Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff's
Department. Animal control services are included in this budget.
Obiectives
Continue contracting for law enforcement and animal control services.
Issues
1. Resident concerns over police coverage and visibility.
2. Response times.
Budget Commentary
Arden Hills' portion of the Ramsey County Sheriff's Contracting Communities 2026 budget increased 13.1 % or
$231,220 over 2025. Animal control costs and boarding are included within this budget.
2023 2024 2025 2026
BudaetSummary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Expenditures by Classification
1,491, 764 1,583.188 1,761.288 1,992,508
100%
6.1% 11.2% 13.1%
OPersonnel Services
o Commodities
oContractual Services
CITY OF ARDEN HILLS, MINNESOTA 2026 BUDGET
Function: Public Safety Fund # 101
Activity: Dispatch Activity # 42150
Activity Scope
Emergency dispatch services are provided by Ramsey County.
Objectives
Continue contracting dispatch services.
Issues
Continue to maintain service levels at a reasonable cost.
Budget Commentary
Arden Hills' portion of the Ramsey County 911 Dispatch Department operating budget increased by 17.4%.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Expenditures by Classification
2023
2024
2025
2026
ACTUAL
ACTUAL
BUDGET
BUDGET
68,737
70,394
73,570
86,350
$ 68,737
$ 70,394
$ 73,570
$ 86,350
2.4%
4.5%
17.4%
100%
oPersonnel Services
o Commodities
oContractual Services
CITY OF ARDEN HILLS, MINNESOTA 2026 BUDGET
Function: Public Safety Fund # 101
Activity: Fire Activity # 42200
Activity Scope
Fire protection for Arden Hills is provided by the Lake Johanna Fire Department on a contractual basis. Lake
Johanna Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks.
Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna
Fire Department and Arden Hills City Council.
Objectives
Continue contracting for fire protection services.
Issues
Continue to maintain service levels at a reasonable cost.
Budget Commentary
Arden Hills' portion of the Lake Johanna Fire Department operating budget increased 17.6%. This budget reflects
increases to operating costs.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Expenditures by Classification
2023
751,177
100%
2024
833,933
2025
906,321
2026
1,065,552
11.0% 8.7% 17.6%
13Personnel Services
O Commodities
13Contractual Services
CITY OF ARDEN HILLS, MINNESOTA 2026 BUDGET
Function: Public Safety Fund # 101
Activity: Emergency Management Activity # 42300
Activity Scope
Emergency Management coordination for the City is required by the Federal Government. This department works
closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake
Johanna Fire Department. The City contracts with a consultant to provide these services.
Objectives
1. Update City's Emergency Response Policy and Procedures.
2. Train staff in emergency management procedures.
Issues
Coordinate with Ramsey County's emergency response procedures and policies.
Budget Commentary
The 2026 budget is a decrease of 5.0% from the 2025 budget or $9,290.
2023
2024
2025
2026
Budget Summary ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services $ 5,164 $
4,322 $
8,130
$ 7,640
Commodities -
-
-
-
Contractual Services 3,423
811
1,650
1,650
Total $ 8,587 $
5,134 $
9,780
$ 9,290
Percent Change
(40.2%)
90.5%
(-5.0%)
Full -Time Equivalent positions 0.02
0.01
0.04
0.04
Expenditures by Classification
18%
13Personnel Services
O Commodities
13Contractual Services
CITY OF ARDEN HILLS, MINNESOTA 2026 BUDGET
Function: Public Safety Fund # 101
Activity: Protective Inspections Activity # 42400
Activity Scope
This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections
within the City. Electrical inspections are contracted with an independent inspection firm. This department is also
responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances.
Objectives
1. Continue implementation of the building codes.
2. Continue to work on Building Permit software to produce Council reports
Issues
1. Managing and prioritizing department workloads.
2. Keep up with rental license inspections of investor owned residential properties.
3. Continue implementation and design of new Building Permit software and reports.
Budget Commentary
The 2026 operating budget is an increase of 6.0% or $22,320 from the previous year's budget, driven by
personnel, technology, and credit card fee allocations.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
2023 2024 2025 2026
$ 279,459 $ 281,612 $ 304,390 $ 317,020
662 1,226 1,250 1,250
103,623 48,816 67,520 77,210
(-13.6%) 12.5% 6.0%
Full -Time Equivalent positions 2.50 2.58 2.74 2.74
Expenditures by Classification
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC WORKS SUMMARY
EXPENDITURE ANALYSIS
2025
PERCENT
2023
2024
ORIGINAL
2026
OVER(UNDER)
Total By Program ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
Streets $ 682,508
$ 716,138
$ 960,790
$ 967,262
0.7%
Totals 682,508
716,138
960,790
967,262
0.7%
Total By Classification
Personnel Services
337,706
363,274
439,340
471,342
7.3%
Commodities
59,540
26,243
66,000
74,000
12.1 %
Contractual Services
285,261
326,621
455,450
421,920
-7.4%
Capital Outlay
0
0
0
0
N/A
Other Charges
0
0
0
0
N/A
Totals
682,508
716,138
960,790
967,262
0.7%
Staffing
Full-time equivalents 2.40 2.45 2.61 2.79
N 1,200
1,000
3
L 800
r
Expenditures 600
400
200
0
H,_
ACTUAL ACTUAL BUDGET BUDGET
2023 2024 ORIGINAL 2026
2025
CITY OF ARDEN HILLS, MINNESOTA 2026 BUDGET
Function: Public Works Fund # 101
Activity: Street Maintenance Activity # 43100
Activity Scope
This department is responsible for maintaining City streets, including snowplowing, minor street repair, street
signs, and street sweeping.
Objectives
1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching
and overlays.
2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance
techniques no longer provide the desired results.
3. Maintain and update equipment and vehicles.
Issues
1. Implement a capital improvement program for City infrastructure.
2. Balance the public works department needs with available funds.
3. Aging equipment.
4. Increased safety regulation for equipment and vehicles.
Budget Commentary
The 2026 operating budget is an increase of $6,472 from the previous year's budget. Personnel service
increases are due to step, COLA and insurance benefit increases, in addition to a 1.0 FTE PW Maintenance
staff increase. Adjustments were made to contractual services for Street Maintenance (sealcoating/resurfacing).
2023
2024
2025
2026
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ 337,706
$ 363,274
$ 439,340
$ 471,342
Commodities
59,540
26,243
66,000
74,000
Contractual Services
285,261
326,621
455,450
421,920
Total
$ 682,508
$ 716,138
$ 960,790
$ 967,262
Percent Change
4.9%
34.2%
0.7%
Full -Time Equivalent positions
2.40
2.45
2.61
2.79
Expenditures by Classification
43%
49%
OPersonnel Services
OCommodities
i
■ OContractual Services
8%
CITY OF ARDEN HILLS, MINNESOTA
PARKS & RECREATION SUMMARY
EXPENDITURE ANALYSIS
2025
PERCENT
2023
2024
ORIGINAL
2026
OVER(UNDER)
Total By Program ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
Recreation $ 176,655
$ 195,101
$ 337,508
$ 375,818
11.4%
Parks 544,634
556,736
690,060
790,580
14.6%
Totals 721,288
751,837
1,027,568
1,166,398
13.5%
Total By Classification
Personnel Services
364,763
396,562
513,540
567,070
10.4%
Commodities
112,797
92,799
104,628
125,188
19.7%
Contractual Services
117,252
121,308
147,020
176,690
20.2%
Capital Outlay
0
0
0
0
N/A
Other Charges
0
0
0
0
N/A
Totals
594,812
610,669
765,188
868,948
13.6%
Staffing
Full-time equivalents 2.98 3.01 3.43 3.73
N 1,400
1,200
c 1,000
800
Expenditures 600
400
200
0
ACTUAL ACTUAL BUDGET BUDGET
2023 2024 ORIGINAL 2026
2025
CITY OF ARDEN HILLS, MINNESOTA 2026 BUDGET
Function: Parks and Recreation
Fund # 101
Activity: Recreation
Activity # 45120
Activity Scope
This department provides all recreational activities to residents of Arden Hills, as well
as residents from
neighboring communities.
Obiectives
To provide recreational activities to residents of Arden Hills.
Issues
1. Develop senior programming.
2. Budget constraints.
Budget Commentary
The 2026 operating budget is an increase of 11.4% from the
previous year's budget.
This is mainly due to step,
COLA and insurance benefit increases, and fte allocation for the full year cost for the Parks & Recreation
Manager position.
2023
2024
2025 2026
Budget Summary ACTUAL
ACTUAL BUDGET BUDGET
Personnel Services $ 126,476
$ 141,167 $
262,380 $ 297,450
Commodities 15,360
17,172
22,250 22,680
Contractual Services 34,818
36,762
52,878 55,688
Total $ 176,655
$ 195,101 $
337,508 $ 375,818
Percent Change
10.4%
73.0% 11.4%
Full -Time Equivalent positions 1.26 1.10 1.79 1.99
% of costs covered by revenue 37.2% 32.5% 21.4% 18.7%
Expenditures by Classification
15%
OPersonnel Services
6% o Commodities
0Contractual Services
79%
CITY OF ARDEN HILLS, MINNESOTA
Function: Parks and Recreation
Activity: Park Maintenance
2026 BUDGET
Fund # 101
Activity # 45200
Activity Scope
Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry
program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass,
maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree
preservation within the parks system of the City. These assets of the City are extensively used by the residents,
and improvements must be made to uphold the safety, functionality and beauty the City represents.
Objectives
1. Continue pathway maintenance.
2. Continue implementing City's Comprehensive Park and Trails plan.
Issues
1. Other maintenance concerns coming up and not allowing completion of existing projects.
2. Budget constraints for future and existing projects.
Budget Commentary
The 2026 operating budget is an increase of 14.6% from the previous year's budget. This is mainly due to
allocation, step, COLA, temp wages, insurance benefit increases, and fte allocation for the full year cost for the
Parks & Recreation Manager position.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2023
ACTUAL
$ 349,403
77,978
117,252
2024
ACTUAL
$ 379,390
56,038
121,308
2025
BUDGET
$ 491,290
51,750
147,020
2026
BUDGET
$ 544,390
69,500
176,690
w w w w
2.2% 23.9% 14.6%
2.98 3.01 3.43 3.73
OPersonnel Services
22%
O Commodities
OContractual Services
9%
69%
CITY OF ARDEN HILLS, MINNESOTA
MISCELLANEOUS SUMMARY
EXPENDITURE ANALYSIS
2025
PERCENT
2023
2024
ORIGINAL
2026
OVER(UNDER)
Total By Program ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
Unallocated $ 171,140
$ 50,000
$ 50,000
$ 100,000
100.0%
Totals 171,140
50,000
50,000
100,000
100.0%
Total By Classification
Personnel Services
- - - - N/A
Commodities
- - - - N/A
Contractual Services
- - - - N/A
Capital Outlay
- - - - N/A
Other Charges
171,140 50,000 50,000 100,000 100.0%
Totals
171,140 50,000 50,000 100,000 100.0%
Staffing
Full-time equivalents 0.00 0.00 0.00 0.00
N 200
r
3
Expenditures F 100
0
ACTUAL ACTUAL BUDGET BUDGET
2023 2024 ORIGINAL 2026
2025
CITY OF ARDEN HILLS, MINNESOTA
Function: Unallocated
Activity: Transfers
2026 BUDGET
Fund # 101
Activity # 49300
Activity Scope
The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds
within the City financial structure.
Objectives
1. To build reserves for capital equipment replacement.
2. To subsidize infrastructure improvements.
Issues
Budget constraints
Budget Commentary
This budget is used to account for transfers out of the General Fund to other funds of the City. $102,540 and
$171,140 was transferred to the PIR fund in 2022 and 2023 respectively. Both the 2024 and 2025 budgets
included a transfer to the Cable Fund of $50,000. The 2026 budget includes a transfer to the Cable Fund of
$100, 000.
2023
2024
2025
2026
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ -
$ -
$ -
$ -
Commodities
-
-
-
-
Contractual Services
-
-
-
-
Other Charges
171,140
50,000
50,000
100,000
Total
$ 171,140
$ 50,000
$ 50,000
$ 100,000
Percent Change
(-70.8%)
0.0%
100.0%
Expenditures by Classification
13Personnel Services
o Commodities
OContractual Services
oOther Charges
AGENDA ITEM - 3C
'!Tt
-AII��EN_ HILLS
MEMORANDUM
DATE: August 25, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Agenda Planning
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should discuss its next Work Session agenda.
Background
Per Council's adopted policy on agenda setting, please find the proposed agenda below for the
upcoming meeting.
September 81h Work Session
• State of the City Update
• 2026 Operating Budget Discussion
• Use of City Logo Policy Discussion
• Twin Cities Gateway Discussion
• Agenda Planning (time sensitive)
September 22nd Work Session
• Affordable Housing Policy Discussion
• Accessory Dwelling Unit Discussion
• Agenda Planning (time sensitive)
Attachment A is the list of topics that have yet to be discussed by Council and the 2025 ranking
of priority topics. Staff will begin to work the higher priority items into upcoming Work
Sessions sooner while putting the lower priority items to later discussions. Please note, this does
not reflect all items at Work Sessions as Staff will have necessary items for discussion, such as,
budget discussions, concept plan reviews, or Public Works projects that need timely direction.
Council may want to discuss if any items need to be added to this list for future discussion or
Page 1 of 2
assign a future meeting for some of these items. This would need to be done by a majority
consensus of Council.
Below is a running list of things Staff brings forward to Work Session annually, in recent years,
we have shifted away from bringing some items forward unless needed, such as, the Pavement
Management Update from Public Works. Note, these timelines may shift year to year. Most
items discussed at Work Sessions are one-off items that may require multiple meetings but are
usually not reoccurring.
• January
o Legislative priorities
• February
o None
• March
o Initial guidance on next year's Public Works projects
• April
o None
• May
o None
• June
o Follow up on next year's Public Works projects
• July
o Capital improvement planning
• August
o Operating budgets
• September
o Operating budget and levy discussion
• October
o State of the City (if planned for early following year)
• November
o City-wide budget and fee schedule
o Follow up on next year's Public Works projects
• December
o Committee and commission appointments
Budget Impact
N/A
e ttarhmnnt
Attachment A: Council Priorities
Attachment B: Agenda Setting Policy
Page 2 of 2
Topic for Consideration Likely Responsible Department Total Average Majority Next Steps
Short-term Rental Ordinance CD/Admin 15 3.00 ŽƵŶĐŝůt^
Rental Licensing Program CD/Admin 15 3.00 ŽƵŶĐŝůt^
Accessory Dwelling Units CD 12 2.40 ŽƵŶĐŝůt^
Funding for Lake Johanna Boulevard Trail PW/Fin 9 1.80 ŽƵŶĐŝůt^
EDA Membership Discussion CD/Admin 9 1.80 ŽƵŶĐŝůt^
Climate Action Plan Admin 9 1.80 ŽƵŶĐŝůt^
Code of Conduct Admin 8 1.60 ŽƵŶĐŝůt^
Encroachment Discussion (2025)/Adopt A Spot PW 8 1.60 ^ƚĂĨĨZĞĐŽŵŵĞŶĚĂƚŝŽŶ
Volunteer Recognition (to Personnel first) Admin 8 1.60 ^ƚĂĨĨZĞĐŽŵŵĞŶĚĂƚŝŽŶ
Cannabis Discussion CD/Admin 8 1.60 ŽƵŶĐŝůt^
Committee Commission Goal Setting Admin 7 1.40 ^ƚĂĨĨZĞĐŽŵŵĞŶĚĂƚŝŽŶ
Energy Audit Admin 7 1.40 ^ƚĂĨĨZĞĐŽŵŵĞŶĚĂƚŝŽŶ
January - March Meeting Schedule Admin 7 1.40 ^ƚĂĨĨZĞĐŽŵŵĞŶĚĂƚŝŽŶ
Temporary Goats/Buckthorn Admin 7 1.40 ^ƚĂĨĨZĞĐŽŵŵĞŶĚĂƚŝŽŶ
Buy Nothing Day/Clean Up Day Admin 6 1.20 ^ƚĂĨĨZĞĐŽŵŵĞŶĚĂƚŝŽŶ
Community Survey Admin 6 1.20 ŽƵŶĐŝůt^
Committee/Commission Liaison Role Policy Admin 5 1.00 ŽƵŶĐŝůt^
EV Fleet Analysis PW 5 1.00 ^ƚĂĨĨZĞĐŽŵŵĞŶĚĂƚŝŽŶ
Committee/Commission Membership Admin 4 0.80 ^ƚĂĨĨZĞĐŽŵŵĞŶĚĂƚŝŽŶ
Approved Policy Discussion Admin 4 0.80 ^ƚĂĨĨZĞĐŽŵŵĞŶĚĂƚŝŽŶ
Use of City Logo Policy Admin Scheduled 9/8 ^ƚĂĨĨZĞĐŽŵŵĞŶĚĂƚŝŽŶ
Attachment A
Attachment B
It
"ENILLS
CITY OF ARDEN HILLS
Agenda Setting Policy
The purpose of this policy is to establish a method for agenda setting that allows for Council to
review and have control over its agendas and decide as a Council how it wants items for
consideration to be brought forward.
For regular worksession agendas:
• Prior to concluding each regularly scheduled worksession, the City Council shall review
its next regularly scheduled worksession agenda and direct Staff on any changes.
• Should an individual Councilmember want to raise an item for discussion at the next
meeting or in the future, they would do so during this review period. The item would
need at least one other Councilmember to agree to having the item considered for future
discussion, and then Council, by majority, would direct to have it placed on a future
agenda or not.
Staff will have flexibility to add or remove items to the worksession as needed to
maintain operational efficacy.
For regular City Council meeting agendas:
• Agendas will be largely Staff driven based on approvals needed for normal operations.
• Items coming from the City Council shall first be discussed at a worksession and can
direct Staff at said worksession to bring items forward for formal approval if needed.
• In rare instances, if a Councilmember brings forward an item that needs approval prior to
going to a worksession, they may request the City Administrator add the item to the
agenda. The City Administrator shall have the discretion to determine if the issue should
be added or not, but Councilmembers will make every effort to having the item first
discussed at a worksession.
Special meetings and emergency meetings:
• Special meetings and emergency meetings may still be called at the discretion of the
Mayor or any two Councilmembers, and the members calling the meeting shall set the
agenda.