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HomeMy WebLinkAboutCC 06-14-1982 -. -. . Minutes of Regular Council Meeting Village of Arden Hills Monday, June 14, 1982 - 7:30 p.m. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present: Mayor Robert Woodburn, Councilmen Thomas Mulcahy, Dale Hicks, Diane McAllister, Maurice Johnson. Absent: None Also Present: Planner Orlyn Miller, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm Approval of Minutes Hicks moved, seconded by McAllister, that the Minutes of the May 24th Regular Council Meeting be approved as amended, and the Minutes of June 1st Special Council Meeting be approved as submitted. Motion carried unanimously (5-0). Business from the Floor None. REPORT OF VILLAGE PLANNER ORLYN MILLER Case No. 82-11, Lot Split and Lot Area Variance Keith Tramm Council was referred to a transparency of the 19,000 sq. on which a two-family atructure exists. ft. lot Miller explained that the applicant is proposing to split the lot to coincide with the party wall between the units in order to sell one-half of the duplex. Miller explained that the resultant lots will be 10,010 sq. ft. and 9,037 sq. ft. in area (11,000 sq. ft. are required/single family lot; 8,000 sq. ft./unit for two-family structure). Miller reported thaa the duplex use is currently under a Special Use Permit; concern of Planning Commission and Board of Appeals is the ~reation to two sub-standard size lots on which two single- family homes could be constructed, if the duplex should be removed or destroyed. Miller advised that one other duplex lot has been divided in this manner, after the dwellings were constructed; lot area met the district requirements, but lot' widths were sub-standard. Keith Tramm said his grandmother lives in one unit and would like to stay there; explained that his family is out-growing the other unit and he would, therefore, like to sell his unit only; suggested that owner occupied units are generally maintained better than rental units. In discussion, it was noted that the duplex was built in 1976 (duplex on Hamline Avenue in 1977); City has a limited number of duplexes at present (lot split requests are not, therefore, a major problem). Concern was expressed that, in some instances, there may be access conditions which would not be conducive to..a lot split (e.g. duplex on Cleveland Avenue, near County Road D, which has a single accesa drive) . After discussion, Hicks moved, seconded by McAllister, that Council request the applicant to apply for a Planned Unit Development Per- mit for the two proposed lots; $80.00 fee previously paid to be deducted from the fee for Planned Unit Development Application. Motion carried unanimously (5-0). . Minutes of Regular Council Meeting Page Two 14 June 1982 (It was noted that the existing Special Use Permit would be con- verted to the Planned Unit Development permit for duplex use of the proposed two lots, if approved; there would be no "common land"; desired landscape requirements can be written into the pun permi t) . Keith Tramm agreed to re-apply for a pun permit, as requested by Council. Case No. 82-10, Building Permit and Building Coverage Variance for Building Addition - Eastside Bevera~e Company Council was referred to transparency of the Eastside Beverage site, ~ 1260 Grey Fox Road, and to recommendations of Planning Commission and Board of Appeals. Miller explained that the total site coverage proposed is under the 75% maximum; building coverage is exceeded by about 5%, as proposed. Miller noted that the proposed building coverage variance does not create any visual or functional problems or otherwiae neg- atively impact the area; noted that the security problem is appar- ently the only "hardship" on the site. Miller reported that the Board of Appeals recommends approval of the Building Permit and variance based on non-existent visual impact and thp. only disruption created by granting a variance would be an arith.etic technicality. Miller reported that the Planning Commission did not concur with this recommendation. In discussion, concern was expressed relative to an existing 6'-8' wall which app~ara to be hazardous. It was noted thst this is a pre-existing condition; can be fenced or railed if necessary. Carol Basil, Assistant to Mr. Resha, Eastside BEverage, presented letters from surrounding property owners, all approving the pro- posed building addition; one stating it to be a "definite improve- mentlt . Mr. Hollenkamp presented an aerial photo of the area, showing Eastside Beverage property in relation to the surrounding building sites. In review of the proposal, it was noted that the addition would enable Eastside Beverage to park trucks inside for greater security; would also provide additional storage space so rail cars can be unloaded in less time, which reduces theft from the rail cars as well. It was noted that the site is unusually isolated in the area of the proposed addition - needs unusual protection. It was suggested that this unusually isolated site could be considered a "hardship" and a basis for granting the variance. After discussion, Hicks moved, seconded by Johnson, that Council approve the building coverage variance and authorize issuance of a Building Permit for the proposed addition (Case No. 82-10) on the basis: ~ 1. It is an isolated site. 2. The building coverage variance will cause minimal visual impact on neighboring sites. 3. The total site coverage is less that the 75% maximum requirement. Motion carried (Hicks, Johnson, Mulcahy voting in favor of the motion; Woodburn and McAllister in opposition). Mulcahy said he feels that economic conditions can create a hardship and he is ready to consider this in appropriate situations. -2- . . .. Minutes of Regular Council Meeting Page Three 14 June 1982 Capital Improvements Program Council was referred to Review Draft, May 25, 1982, of Capital Improvements Program - Arden Hills, Minnesota, which Miller des- cribed as a projection of the expenditures anticipated during the period 1982 to 1986. McNiesh referred Council to changes recommended by the Finance Committee, in its review of the CIP draft, and Council concurred that the following changes be .ade: Cover page - delete "credits" paragraph Page 9 - second paragraph - change "two" areas to "three" areas of planned park acquisition remain.... Page 10- provide reference in text re the following: - Lexington Avenue curb and gutter - semaphores at County Road F and Lexington Avenue - semaphores at County Rpad E and STH 51 - sewer, street, water and storm drainage - Arden 'Oaks and Royal Hills Subdivisions Page 11- Park Acquisition - add: Round Lake (5-8 acres) Page 12- Delete Table 7 (and re-number following tab les Exhibit C - Correct delineation of proposed park south of Round Lake Resolution No. 82-34 Adoption of Comprehensive Plan Council was referred to Review Copy of pages of the Comprehensive Plan which were revised in sccordance with review comments from the Metropolitan Council. In discussion, page 55 was amended by adding Floral Drive (incomplete) to list of Collectors and to change graphic (page 66) accordingly. Page 98 was amended by deleting first sentence of Capital Improve- ments paragraph. McAllister moved, seconded by Hicks, that Council adopt Resolutiop No. 82-34, RESOLUTION ADOPTING THE COMPREHENSIVE PLAN AND CAPITAL IMPROVEMENTS PROGRAM FOR THE CITY OF ARDEN HILLS. Motion carried unanimously (5-0). Siren Location and Advertisement for Bids Miller reported that the siren location has on the N.S.P. site to the end of the fence; a foot or two, but will still be effective. that an easement is being prepared. been moved northward noted this lowers it Miller reported Johnson moved, seconded by Hicks, that Council authorize advertise- ment for bids for the siren. Motion carried unanimously (5-0). (Bid opening to be at 2:00 p.m. on July 7, 1982 at the Village Hall.) OTHER BUSINESS Request to Use or Purchase Lakeside Portion of l6~ ft. Access Road from Fairview to Lake Johanna Blvd. - Tom Havlish Tom Havlish and Gary Knowles (Noble Road) were present. Havlish explained that they have cut the weeds on the unused 16'+ wide lake area of the tax-forfeited "public purpose" roadway property which extends from F.irview to the lake; said that he and Knowles -3- . Minutes of Regular Council Meeting Page Four 14 June 1982 would like to purchase the area, put in some 8teps and a dock and use the area for picnicking, swimming and boating. In discussion, it was noted that there is a large pipe on the property (probably Ramsey County drainage). Concern was expressed about sight lines on Johanna Blvd. in this area, and the safety of children crossing to the lake. It was noted that children use this lake access now; anticipates no increase in ita use. Another concern expressed was an unsupervised beach and City's liability if it encouraged improvement of the area for this purpose. .Procedure to sell tax-forfeited land, or permit ita use for other . than "public purposes", i.e. roadway, was queried. After discussion, McNiesh was requested to find out about the pipe and easement, alao to find out the process for sale of tax-forfeited property and/or whether a portion of tax forfeited property can be leased. (Johnson left the Meeting (10:00 p.m.) Report on Cable TV Advisory Committee and Newsletter Committee - William Bauer Bauer referred Council to transparencies of Cable Television Status Report, June 14, 1982: 1. Procedural Schedule: Week of June 14 Sept. - Oct. - Franchiae reviewed with City Attornies - Cities pass Franchise Ordinance - NSCC begins discussion of joint administration of franchises - Minnesota Cable Communications Board certifies franchise July - August July 11. Construction Schedule: - can begin after MCCB certification - prom~sed completion within 18 months (March, April 1984 - realistic com- pletion by fall 1984) - Arden Hills will be constructed south to north even though served from the north - System activation estimated March-April 1983. 111. Financial: - no additional funds from cities required - Arden Hills will receive refund of $4,000 after MCCB certification IV. Administration: - uncertain - NSCC decided not to discuss joint powers administration agreement until July I, 1982 - Rosevil1e has circulated letters - Franchise fee payable directly to cities - Commission representative be elected or appointed official . - Small NSCC met April 22nd to discuss pro- visions to protect small city interests - dilute (increase) number of subscribers needed per vote - require 2/3 majority for action - provide for cumulative voting for repre- sentation on Committee to Access Cable (CAC) - provide for automatic city reimbursement up to limitation ($ amount or % of franchise fee) - dual administration (Small and big) - individual administration. -4- o . ... Minutes of Regular Council Meeting Page Five 14 June 1982 v 0 Access - Community Access Corporation will be established either through joint administration or directly from cities - will decide policy issues and direct access funding - other aspects of access are currently "fuzzy" - full-time Group-W Employee (Access Coordinator) will be hired after MCCB Certification - Group-W is currently looking for community events to cover, to be run at activation: Stockyard Days (New Brighton) It 25th Anniversary (Shoreview) Newsletter Publication Committee Bauer reported that the Newsletter Committee is looking at ways to use Cable as an outlet to advise citizens of present and future happenings, meeting schedules, agenda, etc.; referred Council to Resolution Nos. 79-19 (amended by Resolution No. 82-6) and 79-53, establishing the Newsletter Committee and Cable Communication Citizen Advisory Committee. In discussion of the functions of the two committees, it was sug- gested that a separate "Access Committee" would be preferable to a sub-committee of the Newsletter Committee, which has a separate function; feels Newsletter is unique and should maintain its inde- pendent editorial status and be encouraged as a "voice" for the people. It was further stated that publication of the Newsletter is a big job in itself, without the added video. It was the general concensus that the Committees function as they are at present; appointment of an Access Committee be deferred until Access Coordinator is hired. Request for Time Extension to Construct Fence - Jay Bros., Inc. Council was referred to letter from Jay Bros., Inc. (5-28-82) requesting an extension to June 12, 1982 for completion of fence construction. McNiesh reported that a Building Permit has been issued for the fence, and it is her understanding the fence construction has been completed. After discussion, Mulcahy moved, seconded by Hicks, that Council grant the extension pending receipt of report from Building Inspector that the fence has been completed in accordance with plan approved - Case No. 81-34. Motion carried unanimously (4-0). Request for Time Extension to Remove Temporary Stockpile on Red Fox Road - Forest Lake Contracting, Inc. Council was referred to letter from Forest Lake Contracting, Inc. (6-8-82) advising that the stockpile will be removed by the end of July. It It was reported that approximately 1/3 of the pile remains on the site; a previous extension was granted to October 31, 1981. After discussion, Hicks moved, seconded by McAllister, that Cpuncil grant an extension until the end of July, 1982. Motion carried unanimously (4-0). (It was the Council's understanding that this is the final extension; if the stockpile is not completely removed, and the site returned to its original cond~t~on by July 31st, it will be in violation of City Code.) I Temporary Sign - Sitzmark Frame and Feathers Council was referred to application for Permit for a temporary sign at Sitzmark, 1160 West County Road Eo -5- . " . Minutes of Regulsr Council Meeting Page Six 14 June 1982 In review of application and discussion, it was noted that the sign permit application was applied for subsequent to installation of the sign; sign exceeds maximum 32 sq. ft. maximum permitted by Code; sign has been removed. No action was taken by Council. Liaison - Ramsey County League of Local Governments (Appointment deferred.) Presbyterian Homes Road Easement Council was referred to Lynden's letter of 6-1-82 re: Roadway Easement from Presbyterian Homes of Minnesota, Inc., and attached letter from Presbyterian Homes (5-26-82). . After discussion, McAllister moved, seconded by Hicks, that Council is amenable to obtaining a roadway easement from Presbyterian Homes which is 50 ft. in width now, with the conaideration of a wider easement at a future date, if needed. Motion carried unanimously (4-0). Case No. 82-4, Special Use Permit for Duplex - Mac Eachron Council was referred to draft of propoaed Special Use Permit in connection with Case No. 82-4, Mac Eachron. Hicks moved, seconded by Mulcahy, that Council approve Special Use Permit No. 82-4 as drafted and authorized its execution by the Clerk Administrator on behalf of the City. Motion carried unanimously (4-0). Authorization to Execute Warranty Deed for Sale of Property on New Brighton Road to Lake Johanna Volunteer Fire Department Hicks moved that Council authorize execution of the Warranty Deed for Sale of Property on New Brighton Road to Lake Johanna Volunteer Fire Department. Motion was seconded by McAllister and carried unanimously (4-0). Finance Committee Resignation McAlliater moved, seconded by Mulcahy, that Council accept the resignation of Ross Steele from the Finance Committee, and that he be given a Certificate of Appreciation for his service to Arden Hills. Motion carried unanimously (4-0). REPORT OF CLERK ADMINISTRATOR CHARLOTTE McNIESH Treasurer's Report (absent) McNiesh reported the following investments by Treasurer Lamb: - $1,500,000 C.D. @ 12.9%, maturing 7/26/82 at 1st National Bank of St. Paul. - $500,000 C.D. @ 13.0%, maturing 6/25/82 at Northwestern National Bank of St. Paul, - $1,340,000 Repurchase Agreement @ Kidder, Peabody @ 12.5%, maturing 7/15/82. -$8,579.83 (balance of Temporary Improvement Bonds) went into Savings Account. . Hicks moved, seconded by Mulcahy, that Council ratify the Treasurer's investments. Motion carried unanimously (4-0). Approval of Interest R.te on Temporary Transfers and May Transactions re Bond Sale Hicks moved, seconded by McAllister, that Council approve the 13.82% interest~~~'l~~ Temporary Transfers and May transactions re Bond Sale as ~d in McNiesh'. memo of 5-28-82. Motion carried unanimously (4-0). , ':"6- . ~ . . . Minutes of Regular Council Meeting Pal!e Seven 14 June 1982 Community Service Officer Appointment Woodburn gave a "thumb-nail sketch" of each cants and circulated the spplications among Some of the qualifications considered to be appointment were: of the six (6) appli- the Council Members. desirable for the - confident and articulate communication with public (phone and in person) - pleasant manner - anticipate reasonably long-term employment - ability to handle large and possibly difficult or malicious animals. (Johnson returned to meeting - 11:50 p.m.) Hicks moved that Council approve the hiring of Virginia Mondry as Community Service Officer @ $4.50/hr. Motion was not seconded. Mulcahy moved that Council approve the hiring of Richard Cieminski as Community Service Officer (CSO) @ $4.50/hr (20 hours/week). Motion was seconded by McAllister and carried. (Mulcahy, McAllister, Hicks, Woodburn voting in favor or the Motion; Johnson abstained (4-0-1). Tentstive Schedule for Assessment Hearings Johnaon moved, seconded by Hicks, that a Special Council Meeting be scheduled on Monday, August 23, 1982 for Assessment Hearin~s. Motion carried unanimously (5-0). (August Council Meetings will be held on August 9th, 23rd and 30th.) Claims and Payroll After discussion, Hicks moved, seconded by Johnson, that Council approve the Claims and Payroll, deleting the claim for Monroe Maintenance Contract. Motion carried unanimously (5-0). COUNCIL LIAISON REPORTS Human Rights Commission Mulcahy reported that the Human Rights Commission is submitting the same budget request as in past years. Parks Committee Mulcahy reported that he joined the Parks Committee members on a tour of the Arden Hills parks, after which a short meeting was held at the Village Hall; noted that the chief concern at this time is an apparent shortage of softball fields - have 10 more teams this year than last year. Public Works Committee Hicks reported that Johansen feels a five-year sealcoating schedule of the Village streets will be sufficient to keep the streets in good condition; reported all streets have been sealcoated at least twice and are in good condition. Alarms ~ reported 31 alarms in one month including t res yterian Homes; frequency of alarms will be Public Safety Committee and Fire Board meetings. 2 false alarms considered at Wingert Memorial Johnson offered to prepare a sketch for lighting and landscaping the flag pole area for Council's consideration. Discrimination Complaint - Little League Team Woodburn reported a complaint received from parents of a 7th graue boy who is not allowed to play on a team on which 7th grade girls are allowed to ptay. -7- . . . Minutes of Regular Council Meeting Page Eight 14 June 1982 It was noted that the Park brochure says 5th and 6th grades; Coun- cil concurred this should apply to both boys and girls from now on. Adjournment Hicks moved, seconded by McAllister, that the meeting adjourn at 12:43 a.m. Motion carried unanimously (5-0). ~Jddn/~~/ Charlotte McNiesh Clerk Administrator ~riu~v&~1-~X / Robert L. Woodburn Mayor . Notice of Meetings The next Regular Council Meeting will be held on Monday, June 28th, 1982 at 7:30 p.m. at the Village Hall. , .