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Home My WebLink About09-09-10 Chair James Ostlund (2011) 1245 W. Highway 96 Committee Members �1 1. HILLS Arden Hills, MN 55112 Jeff Johnson (2011) 651.792.7800 4) Arlene Mitchell (2010) www.ci.arden-hills.mn.us John Braun (2012) Arden Hills Katy Peters (2012) (Vacant Seat) (2010) Financial Planning and Council Liaison Brenda Holden Analysis Committee September 9, 2010 City Vision A strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Agenda Regular Committee Meeting Convenes 6:00 PM Call to Order 1. APPROVAL OF THE AGENDA 2. MINUTES A. June 8, 2010 - Regular Meeting 3. UNFINISHED AND NEW BUSINESS A. Review Presbyterian Homes Renewal and Renovation TIF Request is B. 2009 Comprehensive Annual Financial Report(CAFR), Special Purpose Audit and Management Reports 4. REPORTS A. Report from the City Council B. Financial Planning and Analysis Committee Comments and Requests 5. ADJOURNMENT A quorum of the City Council may be present at this meeting. **The meeting will be held in the Council Chambers.** • MINUTES - EN HILLS • FINANCIAL PLANNING&ANALYSIS COMMITTEE Tuesday,June 6,2010 6:00 P.M. Second Level Conference Room,Arden Hills City Hall CALL MEETING TO ORDER AND ROLL CALL The meeting was called to order by Jim Ostlund at 6:00 pm. MEMBERS PRESENT: John Braun;Brenda Holden,Council Liaisor>,.Arlene 4c ell;Jim Ostlund MEMBERS NOT PRESENT: Jeff Johnson OTHERS PRESENT:Patrick Klaers; Stacie Kvilvang; James Lehnl off,..'Katharine:l tern;Joe;kue ' Call to Order 1. APPROVAL OF THE AGENDA Motioned:Arlene Mitchell Seconded:John Braun 2. APPROVAL OF MAY 6, 2010 MINUTES Motioned:John Braun Seconded:Arlene Mitchell 3. UNFINISHED AND NEW BUSINESS A. Communication Tower I i 4ussion and ROOMMOnciatiOnto the City Council Lehnhoff provided additional information cii th` towv°> ncludin a copy of the tower appraisal and the sale posal. Item 3A and 313wefelated topics;both items were discussed together.'': ter f .rther discussion the Committee concluded that either option, to purchase or not, are viable options. A motion stating that Both options are viable options wa;s::passed 3-0. B: Ar en Village Workforce Housing Revised Letter of Support Recommendation to City un Occil Ts there a need for workforce housing? C. Trinity Lutheran Church ai d Hazelnut Park Land Discussion The Committee discussed purchasing part of the Church's land. The Church has not provided a sale price. Any;further analysis would require additional information from the Church,and directiononouncil. 4. REPORTS A. Report fromthe> 'i y Council Holden providedian update on previous Council actions and activities. B. Financial Planning and Analysis Committee Comments and Requests 5. ADJOURNMENT Motioned: John Braun Seconded:Arlene Mitchell III Jim Ostlund,Chair Susan K. Iverson,Finance Director City of Arden Hills 1245 West Highway 96•Arden Hills Minnesota 55112 Phone 651.792.7800•Fax 651.634.5137 www.ci.arden-hills.mn.us • EN HILLS MEMORANDUM DATE: September 8,2010 TO: Financial Planning and Analysis Committee FROM: Patrick Klaers, City Administrator SUBJECT: Presbyterian Homes Proposal Background/Discussion Presbyterian Homes is proposing a redevelopment project on their existing site on Lake Johanna. As part of this proposal, Presbyterian Homes has requested Tax Increment Financing(TIF) assistance from the City. In this regard the City has received a formal application along with the required application fee and escrow. • As you may already know, Presbyterian Homes is looking to partner with the County for a new library project. In 2009 the County Board indicated that the current library is going to close at the end of 2010 and that a partner was needed if any new branch library was to be approved. Remodeling the existing facility was not an option, nor was rebuilding on the same site as an independent facility. The only partner in Arden Hills to step forward with a library proposal has been Presbyterian Homes. The City of New Brighton has also stepped forward as a potential partner. The County Library Board is scheduled to consider its recommendation on which library option is preferred at their September 15, 2010 meeting. As this library issue is time sensitive,this special meeting of FPAC has been called versus the regular meeting being held on September 14th. While providing any TIF funds for any project is a City Council decision, it is nonetheless appropriate for the FPAC to offer comment on the proposed redevelopment and request for TIF. An important issue to consider is what the proposed project would look and be like if no TIF was provided. (But for TIF, the project as proposed would not happen is a"standard" question.) The City is looking at the redevelopment project as a whole. Presbyterian Homes is acting independently with the County Library Board. As a small crowd is expected for this meeting,we will be holding the FPAC meeting in the City Council Chambers. A presentation is expected from both Presbyterian Homes, on their redevelopment proposal,and from Ehlers,the City's financial consultant. • • The following information is attached for your review: From Ehlers: a memo from Stacie Kvilvang on the proposed district,the renewal/renovation TIF run(16 years maximum), and a schedule of events From Presbyterian Homes: the most current site plan proposal and a Library Concept memo from Pamela Belz From the County Library Director: a comparison of the two Library options i S • emo To: Sue Iverson—Finance Director From: Stacie Kvilvang Date: September 9,2010 Subject: Proposed TIF District—Presbyterian Homes Redevelopment Presbyterian Homes has approached the City about its proposed redevelopment of portions of their • • facilities on their existing site. They have inquired about the possibility of the City providing Tax Increment Financing (TIF)to offset some of their costs associated with the redevelopment. Based upon the existing site and qualifications required to create a district, we recommend that the City Council consider creating a renewal and renovation district, which has a sixteen(16) year term. In order to qualify for this type of district, the City must find: 1. That 70 % of the area of the district is occupied by buildings, streets, utilities, paved or gravel parking lots, or other similar structures; 2. 20 percent of the existing structures are structurally substandard; and 3. 30 percent of the other buildings require substantial renovation or clearance to remove exiting conditions In order to comply with the first condition, only 15 percent of each parcel in the district needs to be occupied. Since this district is going to be comprised of one parcel, 15 percent of that parcel needs to be occupied by the above referenced items (which is the case). For purposes of determining compliance with item #2, a building is considered to be structurally substandard if the cost to bring it into compliance with current building code costs more than 15 percent to construct a new structure of the same square footage and type on the site. Based upon preliminary TIF estimates, the project will generate approximately $1.3 million in present value TIF (see attached TIF run). Just because the project generates this amount of TIF, does not mean that the City will provide this amount of assistance. We will complete an analysis of their proforma to determine the appropriate level of assistance and what qualifies for reimbursement from TIF. TIF is generally provided to a development for eligible, qualified costs such as demolition, environmental remediation, relocation, land write down, site improvements, various fees, etc. Typically in redevelopment, we recommend reimbursing for extraordinary costs that a project building on a "green field" site would not have (i.e. demolition, remediation, relocation, land write down, extraordinary site costs such as grading and fill, etc). It should be noted that TIF to write down the cost of the land is not needed for this project since Presbyterian Homes currently owns the site. Please contact me at 651-697-8506 with any questions. E H L E RS 3060 Centre Pointe Drive Roseville. MN 551 1 3-1 1 05 LEADERS IN PUBLIC FINANCE Phone:651-697-8506 Fax:651-697-8555 skvilvang@ehiers-inc.com MO O Base Value AssumptioSge 1 0 EHLERS & ASSOCIATES INC Presbyterian Homes City of Arden Hills 152 Senior Apartments and 50 Rental Brownstones ASSUMPTIONS AND RATES DistrictType: Renewal and Renovation Maximum/Frozen Local Tax Rate: 105.4326% Pay 2010 District Name/Number: Current Local Tax Rate:(Use lesser of Current or Max.) 105.4326% Pay 2010 County District#: State-wide Tax Rate(Comm./Ind.only used for total taxes) 45.8810% Pay 2010 First Year Construction or Inflation on Value 2011 Market Value Tax Rate(Used for total taxes) 0.18882% Pay 2010 Existing District - Specify No.Years Remaining Inflation Rate-Every Year: 0.00% PROPERTY TAX CLASSES AND CLASS RATES Interest Rate: 6.25% Exempt Class Rate(Exempt) 0.00% Present Value Date: 1-Feb-12 Commercial Industrial Preferred Class Rate(C/I Pref.) First Period Ending 1-Aug-12 First $150,000 1.50% Tax Year District was Certified: Pay 2010 Over $150,000 2.00% Cashflow Assumes First Tax Increment For District: 2013 Commercial Industrial Class Rate(C/I) 2.00% Years of Tax Increment 16 Rental Housing Class Rate(Rental) 1.25% Assumes Last Year of Tax Increment 2028 Affordable Rental Housing Class Rate(Aff.Rental) 0.75% Fiscal Disparities Election[Outside(A), Inside(B),or NA] NA Non-Homestead Residential(Non-H Res.) 1.25% Incremental or Total Fiscal Disparities Incremental Homestead Residental Class Rate(Hmstd.Res.) Fiscal Disparities Contribution Ratio 38.8263% Pay 2010 First $500,000 1.000/0 Fiscal Disparities Metro-Wide Tax Rate 121.7320% Pay 2010 Over $500,000 1.25% Agricultural Non-Homestead 1.00% BASE VALUE INFORMATION (Original Tax Capacity) Percentage Tax Year Property Current Class After Land Building Total Of Value Used Original Original Tax Original After Conversion Use PID Owner Address Market Value Market Value Market Value for District Market Value Market Value Class Tax Capacity Conversion Orig.Tax Cap. Area/Phase N.Home 33-30-23-43-0023 Pres Homes 3220 Lk.J.Blvd 28,862,400 100% 28,862,400 Pay 2010 Exempt - Exempt Sr.Apt 33-30-23-43-0023 Pres Homes 3220 Lk.J.Blvd 8,036,400 100% 8,036,400 Pay 2010 Rental 100,455 Rental 100,455 36,898,800 100,455 100,455 Note: 1. Base values are for pay 2011. Prepared by Ehlers&Associates,Inc.-Estimates Only N'.Vdinnsot&Arden Hills\Housing-Economic-Redevelopment\Pending Projects\Pres Homes and Library\Renovation Renewal TIE run 8.31.2010.sks 8/30 • Base Value Assumptior e 2 EHLERS a ASSOCIATES iNIC Presbyterian Homes City of Arden Hills 152 Senior Apartments and 50 Rental Brownstones PROJECT INFORMATION(Project Tax Capacity) •rope y •ercen age •ercen -ge •ercen age •ercen age irs 'ear Total Market Value Market Tax Project Completed Completed Completed Completed Full Taxes Area/Phase New Use Sq.Ft/Units Sq.Ft./Units Value Class Tax Capacity 2011 2012 2013 2014 Payable Existing Existing N.Home 208 138,762 28,862,400 Exempt 0 100% 100% 100% 100% 2013 1 Sr.Apt 152 100,000 15,200,000 Rental 190,000 40% 75% 100% 100% 2015 2 Rental TH 50 150,000 7,500,000 Rental 93,750 0% 0% 50% 100% 2016 rU 1AL 51,562,400 233,700 Subtotal Residential 410 51,662,400 283,750 Subtotal Commercial/Ind. 0 0 0 Note: 1.Market values are based upon estimates from Assessor. TAX CALCULATIONS o a isca oca oca isca a e-wi•e ,ar e Tax Disparities Tax Property Disparities Property Value Total Taxes Per New Use Capacity Tax Capacity Capacity Taxes Taxes Taxes Taxes Taxes Sq.Ft./Unit Existing N.Home 0 0 0 0 0 0 54,498 54,498 262.01 Sr.Apt 190,000 0 190,000 200,322 0 0 28,701 229,023 1,506.73 Rental TH 93,750 0 93,760 98,843 0 0 14,162 113,005 2,260.09 101AL 253,750 0 253,750 299,165 0 0 97,360 396,525— Note: 1. Taxes and tax increment will vary signficantiy from year to year depending upon values,rates,state law,fiscal disparities and other factors which cannot be predicted. WHAT IS EXCLUDED FROM TIF? ota •roperty axes less State-wide Taxes 0 less Fiscal Disp.Adj. 0 less Market Value Taxes (97,360) less Base Value Taxes 105,912) Annual Gross TIF 193,262 Prepared by Ehlers&Associates,Inc.-Estimates Only N:\Minnsota%rden Hilts\Housing-Economic-RedevelopmentlPending Projects 1Pres Homes and Library\Renovation Renewal TIE run 8.31.2010.0s 8/30 • Tax Increment Cashflo e 3 EHLERS & ASSOCIATES INC Presbyterian Homes City of Arden Hills 152 Senior Apartments and 50 Rental Brownstones TAX INCREMENT CASH FLOW Project Original Fiscal Captured Local Annual Semi-Annual State Admin. Semi-Annual Semi-Annual PERIOD %of Tax Tax Disparities Tax Tax Gross Tax Gross Tax Auditor at Net Tax Present ENDING Tax Payment OTC Capacity Capacity Incremental Capacity Rate Increment Increment 0.36% 10% Increment Value Yrs. Year Date - - _ - 08/01/12 - - - - 02/01/13 100% 76,000 (100,455) - (24,455) 105% (25,784) (12,892) 46 1,285 (11,561) (10,541) 0.5 2013 08/01/13 (12,892) 46 1,285 (11,561) (20,763) 1 2013 02/01/14 100% 142,500 (100,455) - 42,045 105% 44,329 22,165 (80) (2,208) 19,876 (3,721) 1.5 2014 08/01/14 22,165 (80) (2,208) 19,876 12,804 2 2014 02/01/15 100% 236,875 (100,455) - 136,420 105% 143,831 71,916 (259) (7,166) 64,491 64,798 2.5 2015 08/01/15 71,916 (259) (7,166) 64,491 115,216 3 2015 02/01/16 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 180,905 3.5 2016 08/01/16 96,626 (348) (9,628) 86,651 244,604 4 2016 02/01/17 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 306,373 4.5 2017 08/01/17 96,626 (348) (9,628) 86,651 366,270 5 2017 02/01/18 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 424,352 5.5 2018 08/01/18 96,626 (348) (9,628) 86,651 480,674 6 2018 02/01/19 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 535,289 6.5 2019 08/01/19 96,626 (348) (9,628) 86,651 588,249 7 2019 02/01/20 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 639,604 7.5 2020 08/01/20 96,626 (348) (9,628) 86,651 689,403 8 2020 02/01/21 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 737,693 8.5 2021 08/01/21 96,626 (348) (9,628) 86,651 784,519 9 2021 02/01/22 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 829,927 9.5 2022 08/01/22 96,626 (348) (9,628) 86,651 873,959 10 2022 02/01/23 1006/ 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 916,656 10.5 2023 08/01/23 96,626 (348) (9,628) 86,651 958,059 11 2023 02/01/24 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 998,208 11.5 2024 08/01/24 96,626 (348) (9,628) 86,651 1,037,140 12 2024 02/01/25 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 1,074,893 12.5 2025 08/01/25 96,626 (348) (9,628) 86,651 1,111,501 13 2025 02/01/26 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 1,147,000 13.5 2026 08/01/26 96,626 (348) (9,628) 86,651 1,181,424 14 2026 02/01/27 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 1,214,804 14.5 2027 08/01/27 96,626 (348) (9,628) 86,651 1,247,172 15 2027 02/01/28 100% 283,750 (100,455) - 183,295 105% 193,253 96,626 (348) (9,628) 86,651 1,278,560 15.5 2028 08/01/28 96,626 (348) ((9,628) 86,651 1,308,997 16 2028 02/01/29 otal 2,674 662, (9,629) -(2 6,503 . 2,398,530 r - ; ,-Present Value Prom 02/01/2012' Present Value Rate'. :.6.25% .. 'r' 1,459,696 (5,255) -(145,444) ; `1)308,997 Prepared by Ehlers&Associates,Inc.-Estimates Only N\Minnsota\Arden Hills\Housing-Economic-Redevelopment Pending Projects\Pres Homes and LibrarylRenovadon Renewal TIF run 8.31.2010.xls . Date: August 6, 2010 To: Meagan Beekman From: Pamela Belz RE: PHS Library Concept Presbyterian Homes and Services of Arden Hills is pleased to begin work with the City of Arden Hills and the Ramsey County Library on concepts for redevelopment of our 23 acre campus on Lake Johanna. Project Vision Replacement of the Lakeview building that is functionally obsolete. The Lakeview building constructed more than 30 years ago was originally intended for Independent Living Apartments. However this purpose has shifted overtime as we saw greater need for Assisted Living units and combined with the unit sizes no longer sufficient to meet the market demands of Independent Living. Currently, Lakeview falls short of meeting needs of our residents as it has small units, insufficient common areas and long corridors that present difficulties for residents and aging mechanical and • electrical systems and utilities. The future Campus vision will provide more and larger Independent Living Apartments to meet the demand of this area. It will also provide a dedicated Memory Care Unit in Assisted Living which will be built in our neighborhood style as well as reconfigured Assisted Living Units that are better suited for delivery of care needs, comfort of residents and create a sense of community. The vision for the new project is that it matches the overall density/number of units presently on campus but aligns them with current and projected needs. Types of units current and anticipated are as follows: Currently Anticipated ated Care Center 208 208 Assisted 136 48 AL Memory 33 36 Independent 19 68 IL Brownstone 0 36 Total 396 396 Triangle Property West of Johanna is proposed as a 14 apartment Brownstone. This parcel could help frame the entrance to Arden Hills as well. • Initial goals As PHS begins to evaluate the impact of redevelopment we have set several initial goals. PHS desires to improve the natural environment on campus by increasing the setback of the majority of buildings from the lakeshore; increasing setback to neighbors and exposing less building face to their view; creating of more green space between the shoreline and buildings providing better protection of the lakeshore; matching or decreasing the amount of impervious surface on the site; creating an outdoor environment that invites residents to engage nature with ponds, walking paths, resting spots near themed garden areas and exploring the use of green energy like geothermal for heating and cooling of buildings. PHS also desires to work with the City of Arden Hills and the Ramsey County Library Board to provide a new home for the library which we feel will integrate well into campus. Having property on two corners of the intersection of County Road D and Lake Johanna Boulevard give us the opportunity to create a"gateway" to Arden Hills as the public enters the City at that intersection. This intersection also provides the opportunity to create through hardscaping and landscaping site lines into the campus and library that create a sense of community. We will explore these goals and others with the • neighborhood and the City as we move toward submittal of a formal application. At this time we have prepared a vision of how the Library would be integrated into the site. The new library would be situated to take full advantage of lake views, curving along the existing bowl-shaped terrain in order to limit the impact on the site and on adjacent neighbors. Visible from the intersection of Lake Johanna Boulevard and County Road D as well as further north on Lake Johanna is the main entrance to the new facility. The proposed library is located at the main entrance, directly accessible from an entry court via the vestibule. An architectural element will act as a visual focal point on the exterior and incorporates the library's identification signage, drawing attention from a distance. A library delivery entrance and book drop are also included off the main entrance drive convenient to the library storage and processing space. On the interior, the 6,600 square foot space maintains views to the exterior on three sides and adjoins a café common to the main lobby. Birthday party/rental rooms are accessible to library patrons as well as senior residents. Every effort has been made to make the library an integral part of this new campus and in the lives of Arden Hills residents. Page 2 • In preparation for submission to the City, we have assembled a team of: • Steve Nicholson, Forester with S&S Tree Specialist to update the tree inventory and evaluate species and health, We will be reviewing with City forestry staff upon completion • Pope Architects as project architects for site and building designs. • Braun Intertec to complete new geotechnical soil borings and update a Phase I report for the site. • Clark Engineering to address civil site design and engineering. • Sunde Land Surveying for updating survey information and platting. • First American Title for updated titlework. • KFI, Inc to evaluate possible geothermal opportunities. We are beginning the extensive work of preparing a PUD submission package which we anticipate delivering to the City staff at the end of August. We are looking forward to working with the City as the project comes together. • Page 3 0 Date: August 6, 2010 To: Meagan Beekman From: Pamela Belz RE: PHS Library Concept Presbyterian Homes and Services of Arden Hills is pleased to begin work with the City of Arden Hills and the Ramsey County Library on concepts for redevelopment of our 23 acre campus on Lake Johanna. Project Vision Replacement of the Lakeview building that is functionally obsolete. The Lakeview building constructed more than 30 years ago was originally intended for Independent Living Apartments. However this purpose has shifted overtime as we saw greater need for Assisted Living units and combined with the unit sizes no longer sufficient to meet the market demands of Independent Living. Currently, Lakeview falls short of meeting needs of our residents as it has small units, insufficient common areas and long corridors that present difficulties for residents and aging mechanical and • electrical systems and utilities. The future Campus vision will provide more and larger Independent Living Apartments to meet the demand of this area. It will also provide a dedicated Memory Care Unit in Assisted Living which will be built in our neighborhood style as well as reconfigured Assisted Living Units that are better suited for delivery of care needs, comfort of residents and create a sense of community. The vision for the new project is that it matches the overall density/number of units presently on campus but aligns them with current and projected needs. Types of units current and anticipated are as follows: Currently Anticipated Care Center 208 208 Assisted 136 48 AL Memory 33 36 Independent 19 68 IL Brownstone 0 36 Total 396 396 Triangle Property West of Johanna is proposed as a 14 apartment Brownstone. This parcel could help frame the entrance to Arden Hills as well. . • Initial goals As PHS begins to evaluate the impact of redevelopment we have set several initial goals. PHS desires to improve the natural environment on campus by increasing the setback of the majority of buildings from the lakeshore; increasing setback to neighbors and exposing less building face to their view; creating of more green space between the shoreline and buildings providing better protection of the lakeshore; matching or decreasing the amount of impervious surface on the site; creating an outdoor environment that invites residents to engage nature with ponds, walking paths, resting spots near themed garden areas and exploring the use of green energy like geothermal for heating and cooling of buildings. PHS also desires to work with the City of Arden Hills and the Ramsey County Library Board to provide a new home for the library which we feel will integrate well into campus. Having property on two corners of the intersection of County Road D and Lake Johanna Boulevard give us the opportunity to create a"gateway"to Arden Hills as the public enters the City at that intersection. This intersection also provides the opportunity to create through hardscaping and landscaping site lines into the campus and library that create a sense of community. We will explore these goals and others with the • neighborhood and the City as we move toward submittal of a formal application. At this time we have prepared a vision of how the Library would be integrated into the site. The new library would be situated to take full advantage of lake views, curving along the existing bowl-shaped terrain in order to limit the impact on the site and on adjacent neighbors. Visible from the intersection of Lake Johanna Boulevard and County Road D as well as further north on Lake Johanna is the main entrance to the new facility. The proposed library is located at the main entrance, directly accessible from an entry court via the vestibule. An architectural element will act as a visual focal point on the exterior and incorporates the library's identification signage, drawing attention from a distance. A library delivery entrance and book drop are also included off the main entrance drive convenient to the library storage and processing space. On the interior,the 6,600 square foot space maintains views to the exterior on three sides and adjoins a café common to the main lobby. Birthday party/rental rooms are accessible to library patrons as well as senior residents. Every effort has been made to make the library an integral part of this new campus and in the lives of Arden Hills residents. Page 2 I • In preparation for submission to the City,we have assembled a team of: • Steve Nicholson, Forester with S&S Tree Specialist to update the tree inventory and evaluate species and health, We will be reviewing with City forestry staff upon completion • Pope Architects as project architects for site and building designs. • Braun Intertec to complete new geotechnical soil borings and update a Phase I report for the site. • Clark Engineering to address civil site design and engineering. • Sunde Land Surveying for updating survey information and platting. • First American Title for updated titlework. • KFI, Inc to evaluate possible geothermal opportunities. We are beginning the extensive work of preparing a PUD submission package which we anticipate delivering to the City staff at the end of August. We are looking forward to working with the City as the project comes together. Page 3 • • SCHEDULE OF EVENTS CITY OF ARDEN HILLS RAMSEY COUNTY,MINNESOTA FOR THE MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE ESTABLISHMENT OF THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4 (a renewal and renovation district) (as of August 18, 2010) August 30,2010 City Council calls for a public hearing on the proposed Modification to the Development Program for Development District No. 1 and the proposed Establishment of the Tax Increment Financing Plan for Tax Increment Financing District No. 4. By September 23,2010 LHB reviews buildings for redevelopment qualifications and provides initial report to City. September 8,2010 Project information (property identification numbers and legal descriptions, detailed S project description, maps,but/for statement,and list of sources and uses of funds)for drafting necessary documentation sent to Ehlers. Ehlers confirms with the City whether building permits have been issued on the property to be included in the TIF District. N/A Project information submitted to the County Board for review of county road impacts if necessary* (at least 45 days prior to public hearing). *The County Board, by law, has 45 days to review the TIF Plan to determine if any county roads will be impacted by the development. Please be aware that the County Board could claim that tax increment should be used for county roads,even after the public hearing. September 24,2010 Fiscal/economic implications received by School Board Clerk and County Auditor (at least 30 days prior to public hearing). [Ehlers will fax and mail on or before September 24, 20101 September 27,2010 Ehlers conducts internal review of the Program and Plan. October 13,2010 Date of publication of hearing notice and map (at least 10 days but not more than 30 days prior to hearing). [New Brighton-Shoreview-Arden Hills Bulletin publication deadline: October 7, 2010. —Ehlers will submit notice, snap, and instructions on or before October 7, 2010, via email to legals@lillienews.com.] October 6,2010 Planning Commission reviews the Program Modification and TIF Plan to determine if they are in compliance with City's comprehensive plan and adopts a resolution approving the Program and Plan. ill I E H L E RS LEADERS IN PUBLIC FINANCE • • SCHEDULE OF EVENTS - PAGE TWO CITY OF ARDEN HILLS ;k RAMSEY COUNTY,MINNESOTA FOR THE MODIFICATION TO THE DEVELOPMENT PROGRAM 4 FOR DEVELOPMENT DISTRICT NO. 1 AND THE ESTABLISHMENT OF THE TAX INCREMENT FINANCING 4 PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4 (a renewal and renovation district) October,2010 LHB provides final report. October 25,2010 City Council holds a public hearing at 7:00 P.M. on the Modification to the Development Program for Development District No. 1 and the Establishment of Tax Increment Financing District No. 4 and passes resolution approving the Program and Plan. [Ehlers will email Council packet information to the City on October 18, 2009.] By December 31,2010 Ehlers files Program and Plan with the MN Department of Revenue, Office of the State Auditor,and Ramsey County. . An action under subdivision 1,paragraph(a),contesting the validity of a determination by an authority under section 469.175, subdivision 3,must be commenced within the later of: • (1)150 days after the municipality's approval under section 469.175,subdivision 3;or (2)90 days after the request for certification of the district is filed with the county auditor under section 469.177,subdivision1. • • • • • FREERS ... LEADERS IN PUBLIC FINANCE 3 . Two Partnership Opportunities qh ___i )o RablcCi C. Which site location best meets your needs? l�brar� S,�G II Ramsey County Library is unable to continue to provide library service to the New Brighton/Arden Hills area through its aging, stand-alone Arden Hills building. Two potential sites for partnerships that would allow the Library to continue to have a presence in the area have emerged. Option 1 -New Brighton Family Service Center This proposal allows the County to contract for the remodeling of 4,750 square feet of existing space and construction of 1,425 additional square feet on the east side New Brighton Family Service Center for$1,263,279. The Library would have a separate entrance. The alley would become one-way to allow an external book drop and delivery to the library work room. Twelve parking spots would be added to the alley. Additional Internet computing stations would be provided within the community center. The City of New Brighton would provide this space for $1 per year for 20 years. The Library would be expected to pay for utilities,janitorial services and upkeep. No additional common area maintenance fees or assessments would be applied. The City would allow the Library to share a variety of meeting rooms for 411 programming. The City would allow the Library to use their IN.et fiber connection. The City would allow the Library to provide public computing in the Family Service Center lobby area. If approved, the construction for this project could be complete by summer 2011. Exterior x a. 1 ,l 11 • "-1 Location 0 .. 7- ;-, ‘ ' .typ Apyy} ` ' GeItfitaitt fir, ' - m' fi 4. + kOL J HILLS x IJilsld'., '' 4 t " . . " a.d j1 � t rt mix MsXrn idui s' : ;�w"� . ," r'4: x lf ,: r.,,, � , �� _,.._.1 ,g ° g t. fit s`" `� a f= x# ` i ,rc • Interior 0 FXSFR"!A4 RIVF-I BOOK-'ROR —"•�• •�• ••••• [VEHCUl AR HAJ WAGE ' 1 / I ! ; ( S SORTING — — — — — `1 <> WAFER SRAM ; I s I i+ q a wt'u " j CIO _ _ �xw vse _ 4 3 I ' FE LE f. :0 —. — D — i? ,�- i SA+` i1 1 - - - - nnn - 00 ruuuu I " a am)---- - .,.'« « v v 'i't yaw. 1-` 1 I ' - L - 4 AI um II 0 _Lt*." I: li ',,,l. I I 1 ----. N BptNDr*PARTY KAIAiiIROGNIS I — — — — I - — _ _ Lirir,i Q ' II ii ADM 10t4RL k c:)I t ' '+7a9r. ,..,aa4tA le 1 , - -- ccu 1Ltli, M, 46. SEC E617pY` C=.= 1 S Option 2-Presbyterian Homes of Arden Hills-This proposal pays Presbyterian Homes for the build out of 6,200 square feet of new space for $1,054,375. The Library would be included in the new construction of a senior housing community located on Lake Johanna. The Library would be part of a commons that would include a café and a conservatory space with seating. The structure would allow an external book drop and delivery to the Library work room. Presbyterian Homes is planning for 20-25 additional parking spots above code requirements. Presbyterian Homes would provide this space for$1 per year for twenty years subject to approvals of a TIF district by the City of Arden Hills. The Library would be expected to pay for utilities,janitorial services and upkeep. No additional common area maintenance fees or assessments would be applied. Presbyterian Homes and the Library would share meeting rooms for programming. If approved, the Library construction could be completed by summer 2012. 0 Exterior 0 ,, ia4 '` k.. i. Xb ` I IFRttR1 is Lai 9 • > y ",„mow' ..»., Location s �. i tb -i�u Y $EB UMLT sw ' '3q "� s:4 we " n "'` .,, r. , " a, y wxY4_n ly ( ary ?" / J ." a ?" .4 {u P, }'Y, f: PHASE 1A � '� w k w rP 8 ST4AY OVi0.UNDERGRO h1 PARKING / k° ,r: ' w } 410 CCJHGkEGkr€uv�NG f / tfi Y ! ' ' t y� y+- ,- '��- a j` aV,p; y?b .4 ' �'r- a��` .,�., G (w` �. '" Y,�,_ per' `_I -( _ , cr., (;_,..,,, : ,,,' ' 14,,,, 6,,;,11 ;..1 1:4-',•,,t. F �w.c.u.. dL ''..�q q,.,. ., .'�-�7, Wv x'. ,y6at �� i,, ii 0 } a Mcr�Aac- t rj �r � �j 4 4. � �yYti,J � � 1 �C Id ?�e�2 � � ... f� g .�.. � : -CJ111�� --L10RARY tl .744 y , f .*,__,jl ll I 1/4. in y�resb eriau home &se es , - , �.,' fi r pCIPIE r �y PNS of Arden Hilis tibraryContepT o M * _ , '; @ n ;r•'� ' AND rents MiNino,A r.�— .� R, ,,: �. ". x,a ' .* ` .v t. • Interior • / OPEN TO ' 'Cli.,, LNIRAI.'"*. 17 -. 41.-)RE /1 , i /2.„1,....,)?..:NSETIVATORY 4,..„ LUDT,' ...... / ,,,,.....„..... .‘../IES i TIDUL4 / / MNAtxirptLuTti.,,,,,v,t, :: ....,, / / 0 1 / in it- ... W 0 READING ' fr'i (..., / 0 li ,<,,, 1,-- ,"41/0 / , 11/// \(.3 \ t.''..,,.r..„...„r-J / f/ ---, ./ t., • „., s DU• I.. 4. -.., "•••• ^..p.,.. --. ,.. . ----,, ,t,, : 4:-.'"... . i ( -... ....... 2 .....s,..4. icy. i 1 ... /01°- / DIRTIID ItEN1AL SITCt/ 4,1 ".: / (7 1-1`:,-.7, Rfibc110)1rNiiiNG, / / ‘,„„,.., •. / / 6, ?' // . /:.p,. GARDEN #077 ' 61/ ^-. .„,i) / ,„,.-- --"" ---.' COMPUTERS P' 40),):1', 0,i Kit 01 APPI •0**11 API .4* 0 RESIDEN' 4011k#6.- ' N.,. SORTING LIL IN'', <ERVICE 1, GARDEN /ttyvlH If / I k. \•• i ---,4"N ,•• NN(' t i , , \ 1 i ) '',..,— ',..."/ POPE \ \ \1 ... s',.. —.''' +...., ... • Site Considerations Many public and private options have been explored. Both the Cities of New Brighton and Arden Hills have provided staff assistance and connections to private and public agencies within their communities. Currently, two viable options exist. The chart below is still being developed. Site Criteria Option 1 Option 2 Partner City of New Brighton Presbyterian Homes Presbyterian Homes of Arden New Brighton Family Service Center Hills 400 10th Street Northwest 3220 Lake Johanna Blvd. New Brighton,MN 55112 Arden Hills,MN 55112 Concentration of Popular Destinations Commercial area adjacent Office/industrial/government Office 34,290 33,595 42%are active cardholders from New 20%are active cardholders Housing density(pop.in 2 miles radius) Brighton from Arden Hills Eagle's Nest,meeting rooms,walking Café,conservatory,meeting Building Amenities amenities,exercise facility rooms NB Recreation,WIC program,Mounds View Senior High School,St.John the Senior housing,Northwestern Baptist Catholic School,senior housing, College Bethel University student housing Other adjacencies Northwest quadrant not yet developed Old Hwy.8—8,000 cars daily; 18`h-5,800 Lake Johanna Blvd.—1,300 Highly-trafficked area(daily traffic cars daily; counts) 750 residential units planned Cty.Rd.D-8,490 AccessibilityNisibility Patron vehicle access 10th Street—5,800 cars daily Lake Johanna Blvd.— 1,300 cars daily Alley with delivery directly into work Back-up driveway with delivery Delivery vehicle access room directly into work room Route 4 (13-15 daily) Public transportation access and 141 (commuter) None • Internal walking paths • Sidewalk on the east side of Lake Bicycle/pedestrian access Info being gathered Johanna Blvd. Access to 694-.6 mile(est.), Proximity to major roadways access to 35 W—1 mile(est.) Access to 35 W—1 mile(est.) • Visual sightline from corner intersection at D and Lake • Entrance not visible from street Johanna Blvd. • Separate library entrance • 200 feet off street with a 12 foot • Freeway signage possible at drop in elevation(est.) corner of 694&35W • Monument sign planned at main Visibility entrance to facility Capacity Expandable to second story if space • Building footprint available Could repurpose meeting rooms 239 parking spots • Currently 251 parking spots 12 spots would be added to alley • Planning 358 parking spots Parking and onsite traffic 957 visitors a day • 22 spots above code requirements Expandable but attempting to preserve Expandability Could add 91 new stalls for$160,480 green spaces Joint Parks and Rec. activities, after Potential for partnerships hours computing,school partnerships Senior volunteers and programs 411 Fourteen internet workstations Fourteen internet workstations planned planned in Library Additional workstations planned in FSC Fiber connected and available for use through the I-net agreements—up to Computing capacity 1,000 MB free Distribution Nearest library Mounds View-3.5 miles HCL-St.Anthony-3 miles Shoreview-3.8 miles Roseville-3.2 miles Columbia Hts.-4.7 miles Columbia Hts-4.1 miles HCL-St.Anthony-4.7 miles Shoreview-5 miles Roseville-6 miles Mounds View-6.4 miles Portion of service radius within Ramsey County See following charts See following charts Image of Surroundings Compatible neighborhood Existing building Being determined Natural beauty Wooded area/wetland with boardwalk Property adjacent to Lake Johanna View of Parking lot/wooded area; Views Views of parking lot/wooded area café; lake view possible Potential for outdoor program spaces Wetland boardwalk Green spaces,gardens Legal Issues Twenty-year lease Presbyterian Homes is requesting several variances that have not yet been approved by the City of Arden Hills Ownership,zoning,easements Twenty-year lease TIF District Costs Construction-$1,186,124 +$77,000 for ADA and Roof Total=$1,263,279 Construction-$1,054,375 County must cash flow value of the Willing to purchase current property at sale of the property fair market value Operating: Operating: Janitorial&Utilities-$22,300 Janitorial&Utilities-$23,640 Rent- $1 Rent- $1 CAM $0 CAM $0* Fiber $0 Qmoe $42,000 *Estimated CAM of$30-40,000 dependent upon TIF district Site,demolition,development Timing Earliest opening—June 2011 Earliest opening—June 2012 , b , .."4....... ...,,,w 441,r,',..le,_-:---4.,' 1,,f...tii,..v.s„*.-..:_e .z.r.ft". j...,:t-.0.,!.k::.... ;,..-..,,-,..„1... , . 4..f.,07 1:,.. -,4,.: ::z...4-V i:: .:,'•.,I..,,,,z*,i:1,':';.1:: :i:„,:' .,.. 1:,1 '::-7:', : - ":-.1...,'.;:1::,,,,.i....;::: '''•:,;".:11r: ::,7‘..E.:::::i:::*:;...:.:e.::X1'''7f:41,...,..1:;:::;:f,..171i.m,ille,:,:r:Tiiii:47:171:e'vf.1:7'1:',....:::,...44.,:r147:71-1;:'f,,:::::::: - . ,... , 01' -j....r :1: -- -•-iikt•--,-46'. .4*'7.,,. ,. 3 ,.,.., --„, . • . - ,„_, , „..... • li--4)w, .. . •, - . •......, .-is ... .. .. . .- , „, , - - ,. „„ „..,- :,..:. -- '"' '-ttl,t44 ' ,. .. . 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Ht.;,- -,,,A.......-4.:::::00.,...,...f.„,:_:..01.1, :,.* r,¢ yy. s, ,8�.,ss w•�:. i .� s+.B+4S:.� ; ';: ;�. ... __••_ - ,z.; ., _. a5. '^ »-.. - �Fes„ $x" .� '�'� , ...� '�.'-?'{ ' S. r:. h�u+iY'. __ '5AYv�•�' I .i- '..r.r 1 � :,j � ` V l _ .' ''''.V.A.4115`..• :Ir. ...lifitit -1'` r'-v. - 11. f ,1,1,.... REAR E Ev pT l b kali es Y ./�►■ lits SeY1Ce p es & rnent 1 • tom Hillf prdefl pHS M‘NNESpTA ARDEN Hl` �-#72535 10050 g-30-10 1 COMM AR µ C ,x t t C. t 5 I • WREN HILLS MEMORANDUM DATE: September 2, 2010 TO: Financial Planning and Analysis Committee FROM: Joe Rueb,Accounting Analyst Sue Iverson, Finance Director SUBJECT: 2009 Comprehensive Annual Financial Report (CAFR), Special Purpose Audit Report and Management Report Action Request For informational purposes only,the 2009 Comprehensive Annual Financial Report(CAFR), Special Purpose Audit Report and the Management Report will be provided for review. Action Request No action required. 1111 City of Arden Hills FPAC Meeting for September 9, 2010 111 IlAhdocsllahlAHdatalAdmin\Committees&CommissionslFPACI20101090210-FPAC Memo-CAFR,Special Purpose Audit Report and Management Report.doc Page 1 of I