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HomeMy WebLinkAboutCC 05-24-1982 '. '. j , Minutes of Regular Council Meeting Village of Arden Hills Monday, May 24, 1982 - 7:30 p.m. Vi Uaga Hall Call to Order Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present - Mayor Robert Woodburn, Councilmen Diane McAllister, Dale Hicks, Thomas Mulcahy, Maurice Johnson (10:40). Absent - None Als 0 Present - Vi llage At torney James Lynden, .Enginears Donald Lund and Donald Christoffersen, Public Works Supervisor Bud Johansen, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm. Oath of Office Mayor Woodburn administered the Oath of Office of Councilman to Thomas Mulcahy. Closed Meeting 7:30 - 8:30 p.m. Discussion, Arden Hills Aware- ness Committee vs City of Arden Hills Lynden and Council discussed the Complaint and formulated the City's response thereto. Tie Vote - Rule of Order After discuasion re Roberts Rule of Order relative to a tie vote, it was determined that a defeated motion can be reconsidered by a motion by a person on the prevailing side - 2 to 2 vote, motion fails; therefore, the opposing vote prevails. 8: 30 p. m. Approval of Minutes Hicks moved, seconded by McAllister, that the Minutes of the council Meeting of May 10th be approved as amended. Motion carried unani- mously (4-0). . Business From The Floor Tim Tuggle, 4126 James Circle reported a problem with the"needle like" black grit used on the City streets puncturing bicycle tires requested an alternative be used; asked when streets will be swept. Johansen reported they are sweeping the streets now; have complet- ed five days of sweeping; were delayed about a week because of rain; noted that streets are generally swept during last week of April and first week of May. In discussion, it was suggested a letter be written to the Public Works Committee and Public Works Superintendent relative to the problems experienced, for their recommendations to Council. Coun- cil also suggested that "Sweeping" agreement with New Brighton be re-evaluated. Mr. Ron Kuhn, 1524 Colleen Avenue asked about the status of the Final Plat of Royal Hills. It was explained that the Final Plat has been spproved but not executed for filing, pending acceptance of the bids which will be opened on June 17th. Kuhn asked if the plan includes a road through the park. Lynden explained that the plat does not include the road in the park; park is not platted; the plans and specifications for the project include all roads and utilities in plat and road and utilities in the park. Kuhn asked why Council Meeting Agendas are not published in the New Brighton Bulletin. Minutes of Regular Council Meeting May 24, 1982' It was explained that publication of the Agenda has been consid- ered; because of the time frame, the agenda would not be complete by Tuesday. It was noted that the Agenda is currently posted at McCuires and at the Village Hall; could publish a "tentative" agenda. It was suggested that the "Town Crier" notify residents that the Agenda is posted at McGuires and the City Hall; some feel publi- cation of a "tentative" agenda would be hel~ful. REPORT OF VILLAGE ATTORNEY JAMES LYNDEN Authorization to Execute Railroad Crossing Agreement - . Grey Fox Road' . Council was referred to Lynden's letter of 5-18-82 Re: Proposed Railroad Crossing Grey Fox Road Agree.ent with Soo Line Railroad Company, and to Soo Line's letter of 4-28-82 re: Proposed Estab- lishmentment Public Grade Crossing Grey Fox Road, Arden Hill. (Cardigan Jct.) , MN. Lynden noted the indemnity clause has been deleted and recommended execution of the Agreement. After discussion, Hicks moved, seconded by McAllister, that Council authorize execution of the Railroad Crossing-Grey Fox Road Agree- ment with Soo Line Railroad Company. Motion carried unanimously (4-0) . Petition to EQB Lynden reported thst he meet with EQB requesting that the Petition be dismissed relative to the road through Floral Park; reported the Board voted unanimously to dismiss the Petition, finding it frivolous and without merit; road has no adverse effect on the environment. Complaint Lynden said the Complaint was served on May 10th, will file a. response; noted the City intends to defend the case as vigorously as it possibly can. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Lexington Avenue Reconstruction - City Concurrence in Award to Low Bidder, Shafer Contracting Co. Inc. Christoffersen reported that the concrete curb and gutter bid costs received will increase Arden Hill's costs from $18,900 to $23,130; cost estimate at Public Hearing of $23,900 included City's anticipated easement costs for r.o.w.; noted that if all costs are in, the increased curb and gutter costs are still within the esti- mated cost of the project. Christoffersen recommended City's approval of contract award; is in the range of estimated costs. Hicks moved, seconded by McAllister, that Council approve award of the contract to low bidder, Shafer Contracting Co. Inc. Motion carried unanimously (4-0). STH 96 Improvements - Concurrence re Closing Medians . Christoffersen referred Council to his memo of 5-21-82 re: MnDOT Improvements to Highway 96; reported the plans are for safety and maintenance improve.ent consisting primarily of pavement overlay, paved shoulders and turn lanes. , Christoffersen reported the plans provide for the closing of five median cross-overs at private driveways (4 between Hamline and Lexington and 1 between Hamline and Snelling (immediately west of the City Hall). Christoffersen suggested Council may wish to consider moving the Public Works/City Hall cross-over to the east to increase the sight distance by about two seconds, making the cross-over more visible to both east bound and west bound traffic on Hwy. 96; -2- -. . . " Minutes of Regular Council Meeting May 24, 1982 noted this relocation will require the City'a construction of a new entrance; relocation of the median croeeover would require Booperation with MnDOT which they may be willing to include due to the increased safety and reduced access to Highway 96. After discussion, Council concurred to leave the access and median crossover as it is. Overview 1/1 Anal sis Stud and Re ort - Donald Lund Engineer Donald Lund and Mike Kramer (SEH presented an overview of the 1/1 Analysis report which is forth coming and which com- bines the flow data, the 1/1 source information and the cost dsta .from MPCA which wss recently received. A diagram, showing how "clear wster" gets into municipal sewer systems, was distributed. Lund explained that Stage 2 has now been completed; whether. to proceed or not with Stage 3 will be a determination of the Council (paid for with Arden Hille dollars); noted an analysis of flows has been made in each of the 12 Arden Hills "districts"; have not looked into the actual causes; ex- plained that Stage 3 attempts to find exsct sources of 1/1 and actually locate the source of clear water after which the cost to rehabilitate the system would be estimated. Solid Waste Management Alternatives - Douglas Wood, Ramsey County Environmental Health Commissioner Robert Orth and Donald Wood, Ramsey County Environ- mental Health, gave an 8 minute slide presentation re Solid Waste Abatement Plan, which is not approved by the County Board to date; is proposed by Solid Waste Environmental Health as an alternative to disposal, and is presented to municipalities to keep them a- breast of what is being done, to get input and to get support. Orth said that a task force ia looking for an appropriate solid waate processing plant site; explained that land disposal sites are difficult to find; incineration and composting to convert to energy are resource recovery projects under consideration. Orth noted that one hauler/one neighborhood is an ~lternative; noted open competition has its disadvantages; County is not inter- ested in limiting haulers and is not interested in going into the business; County considering requesting an ordinance provision re- quiring that all haulers bring waste to a solid waste processing facility; plant will produce steam to sell as energy; must have an even flow of waste to do this. OTHER BUSINESS Case No. 82-9, Addition to Harmony Sales Building-Reconsider Motion of May 10th Woodburn explsined that a motion is needed by one of the Council on the opposing side (Woodburn or Johnson); said he will not make the motion to reconsider; is sworn to uphold the lsw. Applicant Msrtin Harstad asked that the matter be deferred until later in the evening when Councilman Johnson is present. Woodburn explained that Johnson was expected at 9:00 - 9:30; noted that he apparently has been delayed and may not come at all; agreed to defer matter at applicant's request. Appointments: A. Finance Committee Chairman McAllister recommended that James Strauss be considered for appointment. Woodburn appointed James Strauss as Finance Committee Chairman for the balance of 1982. McAllister moved, seconded by ify the Mayor's appointment. (4-0). Mulcahy, that Council rat- Motion carried unanimously -3- Minutes of Regular Council Meeting May 21.,1982" B. Finance Committee Member McAllister recommended Mark Sullivan (an applicant for Council appointment) be considered for appointment. Woodburn appointed Mark Sullivan as a member of the Finance Committee for the balance of 1982. Hicks moved, aeconded by Mulcahy that Council ratify the Mayor's appointment. Motion carried unanimously (4-0) . C. Council Liaison Woodburn appointed McAllister as liaison to the News- letter PubliC~'J~of~{fOee and Mulcahy as liaison to the Human RightsAan ar s Committees. Woodburn explained that the appointments are the result of the changes which have occurred on the Council, in an effort to bal- ance the work load. . McAllister and Mulcahy accepted the appointments and Hicks moved, seconded by McAllister that the Mayor's appointments be ratified by Council. Motion carried unanimously (4-0). Committee Liaison appointments are as follows: Mulcahy - Human Rights and Parks Hicks - Public Works and Board of Appeals McAllister - Newsletter Publication and Finance Johnson - Public Safety Woodburn - Planning Commission Human Rishts Commission Recommendations A. Northwest Suburban Youth Service Bureau Woodburn reported that the Human Rights Commission recom- mends that Arden Hills participate in the Northwest Sub- urban Youth Services Bureau. Human Rights Commission Chair- man Barbara Kehrberg said the Commission is concerned with the welfare of the family situation; noted that the Bureau will accept "walk ins", which enables youth to use the services without, necessarily,involvement of their parents. In discussion, it was queried if this is a duplication of the services provided by the school district or other agencies. Concern was expressed re support of service for one age group (youth) and not others (elderly etc.) Other concerns were whether tax money should be spent for "health care"; is this a City responsibility; reason City stopped its participation in the Bureau. Another concern was how participation could be funded; not budgeted in 1982. After discussion, Hicks moved, seconded by Mulcahy, Council refer the recommendation to the Finance and Safety Committees for study and recommendations for ~onsideration for inclusion in next year's budget. carried unanimously (4-0). that Public Council's Mo tion . (McNiesh to provide summary data to both committees and to Council, and to obtain anticipated 1983 participation costs from the Bureau). B. Resolution No. 82-33, National Year of the Disabled Hicks moved, seconded by McAllister, that Council adopt Resolution No. 82-33,RESOLUTION DESIGNATING 1982 AS THE NATIONAL YEAR OF THE DISABLED, as amended. Motion carried unanimously (4-0). (Johnson arrived - 10:40 p.m.) Case No. 82-9, Addition to Harmony Sales Building Request to Reconsider motion of May 10th (Deferred until Johnson's arrival at the meeting, at requeat of applicant Martin Harstad). -4- . . /' Minutes of Regular Council Meeting May 24, 1982 It was noted that Council conferred with Village Attorney relative to appropriate procedure to reconsider a motion; motion to re- consider must be made by the prevailing side; motion failed; there- fore motion to reconsider must be made by Woodburn or Johnson. Martin Harstad said he asked that the motion be reconsidered be- fore a full five member Council; only four members voted result- ing in a 2 to 2 tie. Woodburn explained that the Council operates by Roberts Rules of Order; this rule is meant for fairness; requests for reconsider- ation of a motion could occur every time five members are not present, if this procedure were not followed. Keith Harstad suggested that Council is neglecting one fact - action was taken when Council knew it was selecting another Coun- cil member. Harstad explained that his son asked for the oppor- tunity of presenting the propossl to the five member Council; asked that Council give the new Councilman the opportunity to act on the application. No motion wss made to reconsider the previous May 10th motion. Approval of Summer Playground Leaders and Summer Psrk Maintenance Employees Council was referred to Buckley's memo of 5-20-82 recommending the hiring of summer park maintenance and summer program employees. After discussion, Hicks moved, seconded by Johnson, that Council approve the hiring of the parks summer maintenance and program staff as outlined in memo. Motion carried (Hicks, McAllister, JOhnson, Woodburn voting in favor; Mulcahy abstained) (4-0-1). Resolution No. 82-32, Approving Amendment to Fire Protection Agree- ment dated the Third Day of October, 1977 McAllister moved, seconded by Johnson that Council adopt Reaolu- tion No. 82-32, APPROVING AMENDMENT TO FIRE PROTECTION AGREEMENT DATED THE THIRD DAY OF OCTOBER, 1977. Motion carried unanimously (5-0). . Public Safety Committee Recommendations Council concurred that a letter be sent to Lake Johanna Volunteer Fire Dept. advising that the City will provide the department with updated plat maps and group home listings on an annual basis. 1982 Sealcoating Council was referred to Johansen's memo of 5-21-82 re 1982 Seal- coating, and to a five year sealcoating plan, indicating streets proposed for 1982 sealcoating colored in brown. After discussion, Hicks moved, seconded by McAllister, tha~ Coun- cil approve the 1982 sealcoating plan as outlined on the map, authorize preparation of plans and specifications and authorize advertisement for bids. Motion carried unanimously (5-0). It was suggested that Johansen and/or City Engineer examine the City streets to determine whether or not five year seslcoating is adequate to properly preserve the streets. Purchase of Flsil Mower Council was referred to memo from Johansen (5-21-82) relative to quotes received for a new Flail Mower; recommending acceptance of quote from Midway Tractor. It was noted that both quotes include trade-in. Midway Tractor and Equipment has mower in stock for immediate delivery, Case Power and Equipment does not. Hicks moved, seconded by Mulcahy, that Council authorize purchase of the Flail Mower from Midway Tractor and Equipment @ $1910.00 Motion carried unanimously (5-0). -5- Minutes of Regular Council Meeting May 24, 1982 .. Council concurred that Johansen be authorized front shield ($82.00 - $83.00) if he considers safety of operation of the mower. to purchase the it desirable for Request from Resistance Technology Inc. for Use of Booster Station Property Council was referred to Johansen's memo (5-21-82) relative to RTI's request for permission to use Booster Ststion property for picnic area for employees. Council concurred that RTI's request be granted for utilization of the City Booster Station property for picnic purposes as outlined in Johansen's memo. REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MC NIESH . Treasurer's Report (Absent) Investments McNiesh reported the following investments by Treasurer Donald Lamb: $250,000 at Northwestern National Bank, St. Paul, @ 13.504 interest, to mature 6/21/82 $326,102.43 at First Bank, St. Paul @ 13.40% interest, to mature 7-19-82 Mulcahy moved, seconded by McAllister, that Council ratify the Treasurer's investments. Motion carried unanimously (5-0). McNiesh reported that the Bond Issue settlement date is Wednes- day, May 26th at 9:30 a.m.; interest from May 1st is $20,386.00; total investment of $3,348,579.83 will be handled by Treaaurer Lamb by long distance telephone. Payroll Hicks moved, seconded by Johnson, that Council approve the Payroll as submitted. Motion carried unanimously (5-0). Troie's Sanitation Rate Increase McNiesh reported notification of a rate increase from $6.00 to $7.00/month by Troje's Sanitation, effective July 1, 1982. " No Council action required. Newsletter Committee Meeting McNiesh reported the next Newsletter Committee Meeting will be on June 16th at 6:45 a.m. at the Steak Inn (not June 9th as printed on Town Crier Calendar). Claim for Printing of Town Crier Insert re Burglaries Council concurred that claim for printing of insert, in amount of $50.45, be authorized for payment by the City. Joint Shoreview/Arden Hills Meeting Council agreed to schedule a Joint Shoreview/ArdBn Hills Council . meeting at 7:30 p.m. on June 1st at the Arden Hills Village Hall, subject to Shoreview's concurrence. COUNCIL LIAISON REPORTS City Clean Up (Hicks) It was reported that the Public Works Committee discussed many in- cidents of illegal dumping of leaves and grass clippings in drain- age ditches and on vacant properties; suggested there be a two week period allotted for leaf burning each year; suggested a pen- alty be imposed for illegal dumping; also expressed concern re poor maintenance of various homes and yarda and parking of in- operable cara, boats, trailers etc. , -6- ~ . . . .. Minutes of Regular Council Meeting May 24, 1982 In discussion, Council noted that Roseville conducted a one day trash dumping event where residents csn drop off trash, for dis- posal by the City; appsrently this service is utilized by many residents. It waa noted that the Arden Hills Jaycees Chapter is asking for service projects; possibly would be interested in con- ducting a City clean-up. McNiesh was requested to contact Jaycees to see if th~y would be interested in a City clean-up project; also to call P.C.A. relative to leaf burning possibility. Parks (McAllister) .It was reported that the new light meters have been installed at the M.V.H.S. tennis courts; light bulbs will be replaced when City Tree Removal Contractor has "cherry picker" in the City; parks are being sprayed for dandelions - will be sprayed again in the fall. McAllister reported that the Parking Agreement has been executed and notorized by Trinity Lutheran Church; noted it may be neces- sary to install a "satellite" at Hazelnut Park; patrons of the park are utilizing the church restrooms, which are not "public property". McAllister reported a Parks sub-committee is looking into the need for additional league fields and lands available. Public Safety (Johnson) Stop Signs It was reported that the Committee has tabled its recommendation relative to existing "stop" signs at three intersections, pending contact with immediate area residents; reported that a Sheriff Deputy recommends the following: -Glenview Avenue/Glenview Court remove sign on Glenview Ave. retain sign on Glenview Court -Fairview Ave. and Crystal Ave. remove sign on Fairview Ave. retain sign on Crystal Ave. -Valentine Ave. and Valentine Court-both should remain Junk Cars Three areas of "junk cars" were reported. McNiesh reported that these were given to Code Enforcement Officer to verify illegality and to contact violators. Dump Site It was reported that the property at the southeast corner of Hwy. 96 and 10 ia being used as a dump site. It was suggested that the owner be requeated to chain the access points to the property, after the debris has been removed. Local Programming of Cable TV (McAllister) Council concurred that the Cable Communication Citizen Advisory Committee be delegated to make recommendations to Council for local Cable TV programming; persons interested in appointment to this ad hoc committee should contact the Village office. Town Crier McNiesh reported that she sent applications to two persons who were interested in appointment as editor of the Town Crier Wingert Memorial Flag pole area with spot lighted flag and appropriate landscaping was suggested. McNiesh was requested to ask the available amount of the memorial, and to request Parks Director Buckley to propose appropriate landscape plans for Council's consideration. ISO Letter Johnson referred Council to Insurance Services Office letter of 5-17-82 relative to an inspection of the Lake Johanna Volunteer Fire Department. -7- Minutes of Regular Council Meeting . May 24, 1982" ~ Council concurred that pursuit of an inspection elsewhere depends on whether the other cities want to share the cost. May 27th Metro Council Physical Development Committee Meeting re New Brighton Interceptor Council concurred that Christoffersen be authorized to attend on behalf of Arden Hills. Dance for Poland Day - Request for Proclamation Woodburn apprised Council of Request for Proclamation. Council took no action. League of Minnesota Cities - Articles of Incorporation Article II Woodburn queried where the LMC Research Foundation aoney "comes . from" and "goes to". (McNiesh to check) Vadnais Heights - Heritage Daya Woodburn referred Council to invitation from Vadnais Heights to participate in its Heritage Days celebration. Ramsey County Environmental Health Report Woodburn briefly reviewed the Environmental Health Activities re- ported in 1981 in Arden Hills. Inspection of: - Arden Hills Club swimming pool - 18 licensed food establishments 2 lodging facilities 5 non-community water supplies Adjournment Hicks moved, seconded by McAllister, that the meeting adjourn at 12:30 a.m. ~~@rCY;~ C arlotte MeN esh Clerk Administrator !f:4-v*h~J.~~ Robert L. Woodburn Mayor Notice of Meetings: Tuesday, June 1 - Joint Shoreview/Arden Hills Council Meeting at 7:30 p.m. at Arden Hills Village Hall. Monday, June 14 - Regular Council Meeting - 7:30 p.m. at Arden Hills Village Hall . -8-