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HomeMy WebLinkAboutCC 08-12-1996 I I f' I I I I I I Ie I I I I I I I f' I MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 12, 1996 7:30 P.M. - NEW BRIGHTON COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:32 p,m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, and Susan Keirn. Absent: Councilmember Paul Malone. Also present were: City Administrator, Brian Fritsinger; City Accountant, Terry Post; Public Works Superintendent, Dwayne Stafford; Administrative Secretary Sheila Stowell; and Recording Secretary, Carla Wirth. ADOPT AGENDA MOTION: Keirn moved and Aplikowski seconded a motion to adopt the agenda for the August 12, 1996, Regular City Council meeting as presented. The motion carried unanimously (4-0). APPROVAL OF MINUTES July 29, 1996, Regular Council Meeting No corrections. MOTION: Keirn moved and Hicks seconded a motion to approve the July 29, 1996, Regular Council Meeting minutes as presented. The motion carried unanimously (4-0). CONSENT CALENDAR A. Workers Compensation Managed Care B, Machinery and Boiler Insurance Coverage C, Claims and Payroll C.' r' "~ I I ,. I I I I I I Ie I I I I I I I f' I ARDEN HILLS CITY COUNCIL - AUGUST 12. 1996 2 MOTION: Hicks moved and Aplikowski seconded a motion to approve the Consent Calendar as presented and authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0), PUBLIC COMMENTS Mayor Probst invited the audience to address the Council on any issue not already on the agenda. There were no public comments, UNFINISHED AND NEW BUSINESS A. Authorize Preparation of RFP for Architectural Services and Mailing List Brian Fritsinger, City Administrator, explained the Council previously requested qualifications from architectural firms and the City received 13 responses which were reviewed and discussed with the Council. In review of those qualifications, staff recommends the Council authorize the preparation of the Request for Proposal, and to solicit proposals from five architectural firms, Mr. Fritsinger commented on the solid background of these firms with municipal, county, or fire department related projects, several with a strong background in the use of creative proposals. He noted the draft request for proposal format and, in particular, the scope of services, time line, and project budget. Councilmember Hicks commented on the time schedule and inquired if the September 13th deadline will provide adequate time for preparation and submittal of the proposals. Mr. Fritsinger noted that one month time period should be adequate. Mayor Probst stated he does not believe it will be a problem. Councilmember Hicks asked if the size and not-to-exceed cost indicators will limit the design ability, Mr. Fritsinger agreed that limiting the outer extreme does removes some of the creativity; however, it helps focus the architect on a specific budget target. Mayor Probst noted that if the budget were unreasonable it would limit, but he believes this is a reasonable cost estimate which will allow a first-class quality building of the size and scale as being proposed. Councilmember Aplikowski asked if having one design for two locations is an issue. Mr. Fritsinger explained this is not an issue since site determination will be completed prior to the start of construction plans. He noted that the current Maintenance Building site would not need much site preparation, but this is not the case with the Arsenal site. Mr. Fritsinger stated he believes site cost issues go beyond this scope. Mayor Probst agreed there will be utility and roadway costs to be considered and asked if a right-inlright-out only movement is reasonable for consideration. I I ,. I I I I I I Ie I I I I I I I {' I ARDEN HILLS CITY COUNCIL - AUGUST ] 2. 1996 3 MOTION: Hicks moved and Aplikowski seconded a motion to authorize the preparation of Request for Proposals for Architectural Services and mailing list to Architectural Alliance, BKPR & Associates, BWBR, KKE Architects, and WOLD Architects. The motion carried (3-0-1 - Probst). B. Accept Bids on Dump Truck Dwayne Stafford, Public Works Superintendent, eXplained the Council is asked to approve the purchase ofa new dump truck cab and chassis from Boyer Ford in the amount of$51,504. The City received three bids, all of which were within $500. Mr. Stafford advised this bid did not include all of the equipment for plowing which will be bid as a separate component in the near future. He stated the trucks were road tested by all staff who unanimously agreed the Ford truck is better for the City's needs. Mr. Stafford explained the new dump truck will replace the 1987 Ford F-8000 truck which is not scheduled for replacement until 1999 but has a history of maintenance and transmission problems and is not strong enough to support a wing plow. A wing can be added to the new truck which will provide another eight-foot path and allow the City to clean streets quicker. Mr. Stafford recommended the Council accept the low bid from Boyer Ford for $51,504 with the understanding that staff will prepare specifications for the plowing equipment and bid this component in the near future. Councilmember Hicks asked if the current plowing equipment will be sold with the 1987 Ford F- 8000 truck. Mr. Stafford indicated this is correct and reviewed the current mileage on the trucks. Mayor Probst stated he was not aware of the maintenance problems with the 1987 truck and inquired regarding the extent of repairs. Terry Post, City Accountant, verified the transmission repair cost history of this vehicle. MOTION: Hicks moved and Aplikowski seconded a motion to authorize the purchase of a Ford Louisville Model 8513 dump truck from Boyer Ford in the amount of $51,504, The motion carried unanimously (4-0). C. Appointment of Election Judges Mr. Fritsinger explained the Council is asked to appoint election judges for the September 10, 1996, State Primary Election, He advised staff is still recruiting election judges and also requested authorization for appointment of any additional judges which are found. Mayor Probst asked ifthis is a required Council appointment. Mr. Fritsinger answered affirmatively and explained staff is in the process of identifying party affiliations which may impact who is appointed. He advised a notice was included in the last utility billing and notice has been posted asking for residents to serve. I I ,. I I I I I I .. I I I I I I I (' I ARDEN HILLS CITY COUNCIL - AUGUST 12. 1996 4 MOTION: Hicks moved and Keirn seconded a motion to approve the Appointment of Election Judges for the September 10, 1996, Primary Election, as follows plus additional judges as staff determines appropriate: Precinct 1: Robert Carley, Andy Holewa, Marilyn Palmer, and Rod Schumacher. Precinct 2: Barb Clark, Lois Geske, Cheryl Kubiak, Gloria Kuehn, Marcella Longnecker, Kay ton Palmer, Marcella Sexton, Rev. Margaret Strodtz, Phyllis Westund, and Melve Williams. Precinct 3: Carol Ambli, Muriel Todd-Gerster, Tom Lynch, Sharon Turgeon, Shirley Yates, and Dorothy Zehm, Precinct 4: Shannon Baker, Carolyn Granquist, Kathy Hagkull, Beverly Howard, Robert Kubiak, and Kathy Luk. Absentee Ballot Board: Jeanne Winiecki and Dorothy Zehm, The motion carried unanimously (4-0). ADMINISTRATOR COMMENTS Mr. Fritsinger updated the Council regarding on-going discussions with the firm of Larkin, Hoffman, Daly & Lindgren, Ltd. to deal with problem strips of land in the Gateway business district which abut properties and limit access, It was noted it has been the Council's indication they would support acquisition of these strips of property. Mr. Fritsinger commented on the potential of condemnation and Larkin's indication the cost to handle this could be a little as $1,000 and upwards depending on how the City proceeds. MOTION: Hicks moved and Aplikowski seconded a motion to authorize staff to continue working with Larkin, Hoffman, Daly & Lindgren, Lmt. on land acquisition in the Gateway business district per the cost outline contained in their July 30, 1996, letter. The motion carried unanimously (4-0). Mr. Fritsinger noted the proposed community survey questions and requested Council input. Mayor Probst stated he is unsure that reducing the survey to 60 questions is adequate and suggested questions be added, up to a total of 130, He suggested some of the questions on the past survey be incorporated which will provide a benchmark on some of those issues, such as TCAPP. In response to Mr. Fritsinger, Mr. Post advised that $10,900 has been budgeted. Mr. Fritsinger noted there is adequate funding to increase the number of questions contained in the survey. Councilmember Aplikowski suggested not asking if residents want a City Hall, since planning for this item is already underway, She asked if the question regarding home ownership could be limited to assure it is not objectionable, Mr. Fritsinger suggested the question may be phrased as it is to provide some tracking ability, and he will ask Decision Resources regarding this question. I I {' I I I I I I Ie I I I I I I I ,. I ARDEN HILLS CITY COUNCIL - AUGUST 12. 1996 5 Mr, Fritsinger stated he would like Council input on this issue as soon as possible so the survey can be completed prior to election activities. Otherwise, it could be delayed until after elections. Councilmember Aplikowski asked if the question regarding charitable gambling is pertinent and suggested questions such as this not be included. Councilmember Keirn concurred and noted it does not relate with the goals established by the Council. Councilmember Hicks agreed that the question regarding the need for a City Hall not be included since the Council has made the determination that it is needed. Mayor Probst suggested including questions regarding community space, facilities, programs, etc. and asked that the wording be closely considered to assure residents understand the type of facility being proposed. Mr, Fritsinger advised the Council will receive a notice ofthe meeting sponsored by Congressman Vento on August 21,1996,7 p.m. at the Family Services Center. Mayor Probst added that representatives from the Department of Defense and the Pentagon will be in attendance as well as the principles in the project. He stated he will attend the meeting and invited other Councilmembers to attend, Mr, Fritsinger requested the Council's input on the quad arena proposed at the National Sports Center in Blaine. Councilmember Aplikowski stated she has received several calls and one letter in support. Councilmember Hicks stated he has received one indication asking the Council to support the project. Councilmember Keirn stated she received one comment in support ofthe proposal. Mayor Probst stated he has been contacted by one Shoreview resident plus a phone call but no contact from Arden Hills' residents. COUNCIL COMMENTS Councilmember Hicks advised the correct date ofthe Northwest Youth and Family Service Bureau fund raising event is September 12, 1996, and tickets are still available. Councilmember Aplikowski asked if the Sobriety School in the Arden Plaza complex has been denied, Mr. Fritsinger explained this appears unlikely to happen because the municipal code prohibits locating a liquor store within 500 feet of a school. He advised the school district has been so notified. Councilmember Aplikowski informed the Council that the Northwest Youth and Family Service Bureau wants this contract, it appears this would be natural location, and a good match. I I f' I I I I I I Ie I I I I I I I f' I ARDEN HILLS CITY COUNCIL - AUGUST 12. 1996 6 Mayor Probst raised questions regarding the progress and closeout of the 1995 Street Program. Mr. Stafford advised there are a few items left on County Road F and Stowe Avenue so these projects have not been finaled. Mr. Fritsinger stated this matter will be placed on the August 26, 1996, agenda for consideration, Mayor Probst noted that four to six weeks ago, some remaining work was indicated by MSA and he want to assure this project is completed in a successful manner. Mayor Probst inquired regarding the Highway 10 project. Mr. Stafford reported on the work completed to-date and that the finish grading should be completed tomorrow. He advised current costs in this project are $23,000 and expected to total about $25,000, and the lowest outside contractor bid received was $39,000. Mayor Probst extended his commendation to City staff for this cost savings and their work on this project. Mayor Probst announced he has been invited to provide welcome remarks at the Minnesota League of Human Rights meeting at Land 0' Lakes, but may not be available. Councilmember Aplikowski indicated she is scheduled to attend another meeting and is unable to attend. Councilmember Keirn stated she is available to provide the welcome remarks if Mayor Probst is out of town. ADJOURN MOTION: icks moved and Aplikowski seconded a motion to adjourn the meeting at 8: 17 ,m, The motion carried unanimously (4-0). /i!vf- ~ . .,G-."'~ / ,--' /, ,'0. V Bri~~r~::;er / ,. City Administrator Dennis Probst Mayor NOTICE OF MEETINGS The next regular City Council meeting will be held August 26,1996, at 7:30 p.m. at New Brighton City Hall.