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HomeMy WebLinkAboutCC 12-09-1996 I I MINUTES CITY OF ARDEN HILLS, MINNESOTA ~ REGULAR CITY COUNCIL MEETING DECEMBER 9, 1996 7:30 P.M. - NEW BRIGHTON COUNCIL CHAMBERS I I CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular I City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, I Susan Keirn, and Paul Malone. I Absent: None. Also present were: City Administrator, Brian Fritsinger; City Accountant, Terry Post; I Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; City Engineer, Greg Stonehouse; Administrative Secretary, Sheila Stowell; and Recording Secretary, Carla Wirth. .. ADOPT AGENDA I MOTION: Hicks moved and Keirn seconded a motion to adopt the agenda for the December 9, 1996, Regular City Council meeting as presented. The motion carried I unanimously (5-0). PUBLIC HEARING - 1997 STREET IMPROVEMENT PROJECT I A. Adopt Resolution #96-67, Authorizing the Preparation of Detailed Plans and Specifications in the Matter of the 1997 Street Improvement Project I Mayor Probst explained the public hearing is to receive public testimony for the 1997 Street Improvement Project. He explained the process to be followed and opened the public hearing at I 7:31 p.m. Brian Fritsinger, City Administrator, reported that notices were provided to all impacted property I owners and published in the Focus Newspaper. Dwayne Stafford, Public Works Superintendent, advised that an informational meeting was held I on December 3, 1996, at which the City Engineer explained the project and assessment process. Approximately 40 residents attended and while questions were asked, no significant issues were tI raised. Those in attendance expressed a variety of opinions on the need for the project, cost of the project, quality of the project, value of public input, project design issues, sewer odor concerns, and traffic congestion. I I I ARDEN HILLS CITY COUNCIL - DECEMBER 9.1996 2 " Mr. Stafford advised he also received one call regarding Colleen Avenue. Mr. Stafford advised that Colleen Avenue does not qualify for MSAS status. If this work proceeds, there will be an I approximate $150,000 shortfall over what funding sources were budgeted so the Council may decide to reduce the scope of work. Mr. Stafford advised the Council can adopt Resolution #96- 67 authorizing preparation of detailed plans for this project or could determine to bid the project. I If the bids are lower than what is anticipated, the Council could proceed with the original scope of work or if the bids are high, the scope could be reduced. I Greg Stonehouse, City Engineer, eXplained how the 1997 Pavement Management Program is used to establish an objective rating on a scale of zero to 100 which determines the type of work needed. He reviewed how a PCI rating decreases over time and use, and construction methods to I extend the life-cycle of the street. Overheads were displayed of several roadways and an explanation offered of how an overlay will extend the life of the streets. Mr. Stonehouse next I reviewed the roadways proposed for reconstruction and the 1995 pcr rating of each. Overheads were again displayed which identified various types of structural roadway damage which could be improved through reconstruction and bituminous reclamation. I Mr. Stonehouse presented diagrams depicting cross sections and explained various methods of roadway improvement. He advised the total estimated project cost is $690,000 (sealcoat Ie $49,000, Bituminous overlay $103,000, bituminous reclamation $248,000, and complete reconstruction of $290,000). He explained funding sources will be the City's Capital Improvement Fund, General Fund Streets budget, assessment of benefiting properties, and the I Storm Water Management Fund. He advised that Colleen Avenue does not qualify for use of MSAS funds. The proposed assessments are based on Minnesota State Statute 429. He explained the benefit is related to the increase in property value, not usage of improvements, and I reviewed the assessment process requirements of the City's Assessment Policy which has been in use since 1991. In accordance with this Policy, owners pay for street improvements adjacent to their property and the payment amount is based upon property use: 50% residential; 70% I commercial; and 100% tax exempt. Mr. Stonehouse then reviewed projects completed since 199] under this Assessment Policy. I Mr. Stonehouse reviewed the estimated 1997 assessment rates as follows: sealcoat is City funded with no assessment; bituminous overlay is assessed at $5.20 per front foot; bituminous I reclamation at $26.38 per front foot; and, complete reconstruction at $35.37 per front foot. He advised of the project schedule which includes completion of construction by late summer of next year. I Paul Olson, 4274 Colleen Circle, advised that a number of his neighbors agreed with the need for repairs but would just as soon upgrade the project to complete reconstruction, including curbs. I He asked that this option be considered. .. Kim Sawtell, 3637 Hamline Avenue, stated she has a number of concerns. First, there are houses on only one side of the street which is narrow with railroad tracks at the end. She explained they would like a cul-de-sac considered so vehicles have the ability to turn around without using I I I ARDEN HILLS CITY COUNCIL - DECEMBER 9.1996 3 - resident's driveways for backing out. Ms. Sawtell expressed concern with the number of traffic accidents at the intersection of County Road E and Hamline Avenue. She commented on the I problem with sewer gas odor and that Mr. Stafford is the third Public Works Superintendent residents have worked with. She requested that this problem be addressed prior to road work to assure it is finally resolved. I Joseph Corpstein, 3544 Snelling Avenue N., protested reconstruction plans on North Snelling A venue. He read a prepared statement offering other suggestions for this dead end road that I serves only six residents. Mr. Corpstein explained resident's concerns are with the cost and change of aesthetics from the current country, quaint area which they enjoy. He advised their first choice is to do only routine maintenance without the proposed widening, curbs or I refurbishing. Their second choice is to tolerate the overlay but they prefer no curbs or widening. Their third choice is to refurbish the roadway with no curbs and if it needs to be widened, do so I only at the northern end of the service road by the park (vacant west side). Mr. Corpstein presented a petition signed by six residents who support his comments. I Dorothy McClung, 4370 Snelling Avenue N., stated she has no comments. Donald Wahlberg, 1451 Arden Place, explained he lives on the comer by the service road which Ie serves as a driveway for six families. He asserted this roadway does not need curbs or to be widened. Mr. Wahlberg asked that the highest priority be given to residents and not to approve an upgrade because the Code says so but, rather, that it makes good sense to do so. I Donald Waxmunski, 1389 Indian Oaks Ct., stated he has no comments. I Bob DeBruin, 4297 James Avenue, expressed concern with the assessment proposed for comer lots and asserted that usage should be a consideration since everyone uses the street the same, not more for corner lots. I EJ. Anderson, 1388 Colleen Avenue, expressed concern with the cost factor for corner lots and I asked if owners of corner lots pay for a longer frontage than interior lots. Mr. Stonehouse explained that corner lots are assessed for the short side plus one-third of the long side, or the long side, whichever is greater. He explained an attempt is made to make the assessment as I equitable as possible. Bill Canine, 3655 N. Hamline Avenue, explained that N. Hamline Avenue is an 800 foot section I of dead-end roadway serving as a driveway for six homes, not a thoroughfare, and traffic is generally traveling 10 to 20 m.p.h. He questioned the necessity of spending so much money on what functions as a driveway and suggested a more sensible approach is to patch five to six areas I and then overlay or sealcoat the existing street as it is. ~ Dorothy Milton, 3673 N. Hamline Avenue, stated she has no comment. I I I ARDEN HILLS CITY COUNCIL - DECEMBER 9.1996 4 - Gary Evers, 4277 Colleen Circle, agreed with Paul Olson that reclamation would be a disservice. He supported a complete reconstruction with curb and gutter rather than an overlay now and I then, in five years, complete reconstruction. Clarene Seemann, 3580 North Snelling, expressed concern with the loss of trees if the street is I widened. She stated she does not want curbs or to widen the street due to tree root damage. Ms. Seemann stated residents would like to maintain the park-like setting as it exists. She also asked for more snow plowing without the curbs. I Cynthia Graves, 3580 N. Snelling Avenue, stated she has no comment. I James Lapinski, 3568 N. Snelling Avenue, stated the ballfield is a designated snow storage area which prohibits curb installation. He stated he would like the roadway left as it is. I Brett Dallmann, 3564 N. Snelling Avenue, stated he has no comment. I John Roth, 4293 Colleen Circle, stated he supports reconstruction and doing it correctly. He asked if Colleen Circle can be done as full reconstruction with new curbing if all the residents of Colleen Circle are in favor of this. Mr. Roth stated he supports tile project 100%, believes the Ie street is a mess, and needs to be repaired. Mayor Probst explained that 50% ofthe project is funded from city sources and the other 50% I charged against benefiting properties as assessments. The Council needs to determine what level of fiscal improvement is appropriate. I Glen Peterson, representing Northwestern College, stated he has no comment. Bret Peterson, 4276 Colleen Circle, stated he has no comment. I Betty Bell, 3611 N. Hamline Avenue, stated she owns a corner lot and when Hamline Avenue I was realigned, it created a rounded lot to make a service road. She asked how her lot will be assessed. Mayor Probst explained this may be a special consideration that will be determined later. I Bob Gallagher, 4292 Norma Avenue, stated he owns a comer lot and is concerned about the method of assessment. He asked when it will be known if the scope of the project will be I reduced. Mayor Probst explained the Council can determine if the project should be reduced or the entire I package can be bid and, if bids are favorable, proceed and if not favorable the scope can be reduced at that point. He explained that Arden Hills is a debt-free community and has the ability .. to borrow from an internal fund, if determined appropriate by the Council; to fund the amount not funded by assessments and budgeted funds. I ---- I . ARDEN HILLS CITY COUNCIL - DECEMBER 9. ] 996 5 II Mark Cossack, 1385 Colleen Avenue, stated he believes the corner lot assessment is unreasonable and is ambivalent about the reconstruction. He agreed the street is in bad shape but . due to concern with speeding traffic, perhaps the current condition keeps the speed down. He inquired regarding the process to file an appeal and asked if it needs to be submitted tonight. . Mayor Probst explained that tonight the Council will determine whether to order the project and direct the engineer to prepare plans and specifications. In late March, a second public hearing will be held on the assessments and all impacted property owners will receive a notice and can I appear to provide input or file an objection. Mark Pignatello, 1556 McClung Drive, asked if the street is milled with an overlay. Mr. I Stonehouse explained how a six-foot wide, one inch deep area is milled and areas patched, if needed, prior to the overlay to provide a structurally sound surface. I Mr. Pignatello asserted that McClung Drive is currently in better condition than Colleen Avenue, Colleen Circle, or Norma A venue and he opposes the overlay. He stated he would like to see . repair and sealcoating and asked how accurate the estimates are. Mr. Stonehouse explained that, at this point, the estimate is slightly high and the assessment rate may be lower. Ie Mark Lutz, 1503 Colleen Avenue, stated they have young children and are concerned about safety due to the high speed of traffic. He asked what can be done to lower the speed. With regard to reconstruction, he stated he believes a bituminous overlay would be the best choice. I Mr. Pignatello advised that on the east end of McClung Drive, traffic rounding the comer tends to cut it very close and crosses the lane which makes it dangerous. He suggested a simple . solution is to stripe the lanes to encourage cars to stay within the correct lane. Ms. Seemann explained that she does not want any work done on N. Snelling Avenue. . Mayor Probst clarified the street would be assessed as if it contained homes on both sides. One I side is not expected to pay for the entire cost. Mayor Probst entered into the record a letter of objection received from Edward A. and Betty A. . Robinson, 1370 Colleen Avenue. There being no further public input, Mayor Probst closed the public hearing at 8:2] p.m. . Mayor Probst stated he is concerned regarding the budget of the overall project, especially considering the number of otller major projects the City will be addressing, such as the Highway I 96 reconstruction. Mayor Probst indicated support to reduce tlle scope of the project and suggested removing Snelling and Hamline A venues from the] 997 Street Improvement Project. tt He noted they are located at a distance from the other roadwork. Mayor Probst stated he would support an increase in scope of work on Colleen Circle, as requested by the residents. I --.- I I ARDEN HILLS CITY COUNCIL - DECEMBER 9. 1996 6 II Councilmember Keirn concurred with removing Snelling and Hamline A venues and noted the proposed 1998 project streets are more geographically close. I Council member Malone explained the City's Assessment Policy and appeal process which residents can take at the March 31,1997, assessment hearing to submit a formal assessment I appeaL He then explained with regard to assessments of corner properties and advised the law requires that assessments are based on the benefit ofthe improvement. The intent of the Assessment Policy is to be fair to properties ofthe same class. He advised that the Council will I review each assessment to determine if adjustments are needed. With regard to the sewer gas issue, Councilmember Malone stated he understands the concern and agreed with the need to resolve it. I An unidentified resident asked if they will be informed of their assessment cost. Mayor Probst I advised an assessment notice will be mailed prior to the public hearing date. Councilmember Malone reviewed the notification process used for the assessment hearing and I advised the notice will contain the entire dollar amount of the assessment and the letter will indicate the individual lot assessment. Ie Councilmember Hicks stated he agrees with the comments made about the streets most likely to be removed, if needed (Snelling and Hamline Avenues). However, the pavement condition of those two is the lowest and if the Council believes in the process to evaluate and prioritize, then I it would not make sense to remove them. Councilmember Hicks stated he is also concerned about the budget. He noted that during budget I discussions, the Council wanted the increase to be under three percent but the City is falling behind on the 30-year street maintenance cycle which concerns him. With regard to the debate over reconstruction or repair and sealcoat, Councilmember Hicks questioned the fiscal I responsibility of doing repairs rather than reconstruction. He explained the City does not want to spend more than needed and needs to get the best return on its expenditure. Councilmember I Hicks pointed out that based on what the Engineer has indicated, that is not always doing repairs and patching where there are major drainage problems. I Mr. Stonehouse reviewed a picture of a segment of North Snelling which showed extensive cracking. In regards to the question of whether to repair or reconstruct, he explained isolated repairs are not desirable due to the high expense of rehabilitation per square foot. Also, an I overlay ofthe major cracks will reflect through the surface within one to two winters as will alligator cracks. He explained that seal coating of these types of streets is also not an option since it is an inefficient way to spend the City's road dollars. I Councilmember Hicks asked if bidders will separate out street segments. Mr. Stonehouse stated .. they will and explained the Council can determine which streets to remove after getting the bids. Councilmember Hicks stated he prefers to bid the 1997 Street Improvement Project as proposed I I I ARDEN HILLS CITY COUNCIL - DECEMBER 9.1996 7 II and then make the decision on which streets to include and the scope of the project based on how the bids are received. I Councilmember Malone concurred with regard to the Council's fiduciary responsibility and askcd about a cold in-place recycling option. Mr. Stonehouse explained that due to subgrade I soils and drainage issues, cold in-place recycling is not the most effective means and he would recommend against that option. I Council member Aplikowski stated she understands resident's desire to maintain a rural look without curb and gutter but since the City has adopted a pavement management guideline, it has been determined that curbs are needed to maintain streets. She supported doing as much as I possible and if snow storage on Snelling A venue is a problem, it can be addressed. Councilmember Aplikowski stated she would like to keep as many roads in the program as the I City can afford. With regard to speeding, she commented it is a personal responsibility problem and each of us needs to be aware of the speed we are traveling. I MOTION: Keirn moved and Aplikowski seconded a motion to adopt Resolution #96-67, Authorizing Preparation of Detailed Plans and Specifications in the Matter of the 1997 Street Improvement Project, including the option of reconstruction of Ie Colleen Circle, and keeping in mind there may be a need to reduce the scope to remove Hamline and Snelling Avenues. I Councilmember Malone again reviewed the project schedule and advised the Council will consider the engineer's plans and specifications on January 27, 1997, with the bids to be opened on February 27,1997, and the assessment hearing held on March 31,1997. Mr. Stonehouse I stated to assure public input, a newsletter will be sent within two weeks regarding when the engineer will be viewing each street so residents can specifically address their concerns. I The motion carried unanimously (5-0). I APPROVAL OF MINUTES November 25,1996, Regular Council Meeting I Page 3, last paragraph, "He stated he understands this type of food establishment is being requested by the applicant but the need also exists to assure orderly I development." Page 4, first paragraph, "Councilmember Malone stated in reviewing the five I criteria, he believes the proposal is not the type of development that is desirable since it does not currently meet the "test" for the use of the proDerty." .. I I I ARDEN HILLS CITY COUNCIL - DECEMBER 9.1996 8 . Page 4, second paragraph, "CounciImember Keirn asked how the 1,320 foot guideline was determined and whether it was determined when Burger King annlied." I Page 6, second paragraph, "Mayor Probst asked if a statement at the meeting to withdraw the application is sufficient or is a letter from the annlicant required. I Jerry Filla, City Attorney, stated that a statement at the meetinl! is sufficient." Page 6, sixth paragraph, "CounciImember Malone thanked staff for this I clarification and explained his concern whether grant qualification would be impacted if Circle Pines were included and not participating in the Liveable Communities Act." I MOTION: Hicks moved and Keirn seconded a motion to approve the November 25, 1996, I Regular Council Meeting minutes as amended. Tbe motion carried unanimously (5-0). I CONSENT CALENDAR Councilmember Keirn requested that item 5D be removed from the Consent Calendar. Mayor Ie Probst suggested it be considered as Agenda Item 7D. A. Claims and Payroll I B. 1997 Business and Rubbish License Renewals C. 1997 Liquor License Renewals E. Mutual Aid Agreement I MOTION: Malone moved and Aplikowski seconded a motion to approve the Consent Calendar as revised and authorize execution of all necessary documents contained I therein. The motion carried unanimously (5-0). I PUBLIC COMMENTS Mayor Probst invited the audience to address the Council on any issue not already on the agenda. I Dwight Warkentin, 1666 Oak Avenue, stated he would like to address the Oak Avenue cul-de- sac and comments made at the last Council meeting. He stated a forty-foot school bus is I considered an oversized vehicle and will have difficulty negotiating many ofthe, between 50 and 100, Arden Hills cul-de-sac's. He suggested there are other streets with less optimal turning movements than Oak A venue and congratulated the Council and City Engineer for working with I residents. Mr. Warkentin noted that for 29 years, Oak Avenue had a cul-de-sac which negotiated bus turnarounds. After the construction project, the diameter actually increased by four feet, the .. street width also increased, and surmountable curbing was installed. He noted that the concerns were raised after snow was on the ground. Since Thanksgiving, snow plows have widened the turn around and the bus can now navigate the turn around. Mr. Warkentin offered several I I I ARDEN HILLS CITY COUNCIL - DECEMBER 9 1996 9 II options, keep widened area of snow removal or suggest Rider Bus use a 38 foot rather than 40 foot school bus for Oak A venue and other streets that are difficult to navigate. I Lois Rem, 1370 Glenview Court, representing the Restoration Advisory Board for TCAAP. requested an update with regard to the plans for City Hall and the Maintenance Garage. I Mayor Probst explained the Council continues conversations with the National Guard about a public works project and will meet with Ramsey County shortly after the first of the year. The I National Guard is interested in pursuing this option and indicated a willingness to work with the City on both the Maintenance Building and City Hall when the land is available. Mayor Probst advised the Council has discussed how to proceed with the City Hall and there is significant I concern about moving forward on a timely basis. However, the Council is committed to move forward with new facilities for the City Hall this coming year but the Maintenance Building may - take longer. Mayor Probst advised the Council has budgeted funds to construct a new City Hall. ~ There were no other public comments. I UNFINISHED AND NEW BUSINESS .. A. Resolution #96-68, Establishing a Municipal State Aid Street Mr. Stafford advised that Fernwood Avenue was identified as a street to be included in the 1996 I improvement project but was then removed. An attempt was made to designate Colleen Avenue as an MSAS street since it was scheduled for work in 1997. Then, Colleen A venue was declared ineligible for MSAS designation. Mr. Stafford noted that the City has 5.5 miles designated but I 5.72 miles are eligible. Fernwood Avenue would take up most of that and has been identified for construction next year. The COlillcil is asked to adopt Resolution #96-68 Establishing a Municipal State Aid Street which will request MSAS designation of Fernwood Avenue and I encumber all of the available MSAS miles available to Arden Hills. I Councilmember Aplikowski asked if any other street would qualify for MSAS designation. Mr. Stonehouse stated there are no other streets to designate but may be some future roadways in the TCAAP area. It was noted this MSAS status can be redesignated to different roads in the future. I MOTION: Malone moved and Aplikowski seconded a motion to adopt Resolution #96-68, Establishing a Municipal State Aid Street. The motion carried unanimously (5-0). I B. Planning Case #96-22, Northwestern College, 3393 Snelling Avenue N. (PUD Amendment) I Kevin Ringwald, Community Development Director, advised the applicant, Northwestern ~ College, is requesting approval of an amendment to their Planned Unit Development (PUD) by changing the Full-Time Equivalent (FTE) student enrollment on campus from 1,250 to 1,600. He eXplained that on June 24, 1991, the Council approved a PUD Concept Plan for Northwestern . I I ARDEN HILLS CITY COUNCIL - DECEMBER 9.1996 10 .. College with the condition that the maximum FTE student enrollment be limited to 1,250 and directed the City Attorney to draft a Zoning Ordinance Amendment that would allow colleges in I the R-I District under the PUD regulations. Mr. Ringwald reviewed the staff report and Planning Commission's recommendation for I approval, subject to the following conditions: 1. Modification of the student enrollment Full Time Equivalency (FTE) allowed at I Northwestern College, such that the enrollment shall not exceed 1,425 FTE within the next five (5) years and 1,600 FTE within the next ten (10) years. I 2. Establishment ofa review period of five (5) years to review general activity on campus. These reviews would look at issues such as enrollment trends, any short or long range I changes in the site plan or building additions. The first of such reviews would occur five (5) years from the date of approval ofthis action, unless Northwestern College proposes an amendment to the PUD before that date. Amendments to the PUD will still require I Public Hearings whether or not they occur at the same time as the regular five-year revIew. I. 3. Modifications to the Roseville portion of the campus also be submitted to Arden Hills for the purpose of keeping the case file current and having the opportunity of responding to proposals. Similarly, proposals for action by Arden Hills will be submitted to Roseville I for review and comment. Mr. Ringwald advised that during the public hearing, several issues were raised which resulted in I the Master Plan being modified to show the tennis courts in Roseville as being at least 100 feet from the property line, exterior security lights to the rear of the gymnasium have been readjusted to point downward (rather than at the neighboring residential area), and substantial amounts of I refuse have been removed from the site. In addition, Northwestern College has rearranged various equipment and materials in an orderly fashion and is supportive of exploring ways to either screen or house these needed materials. I Councilmember Malone stated his recollection that the Planning Commission did not agree to I increase the FTE to 1,600 in ten years, but to recommend an increase to 1,425 in five years with a five-year review. Mr. Ringwald stated this is not his recollection of the Plmming Commission's determination. - . Don Erickson, 900 Redwood Lane, New Brighton, President of Northwestern College, stated this is a matter of interpretation and hc is grateful ifthe City approves an increase to 1,425 with - review in five years. He stated he would like to see 1,600 ultimately because he believes this is - the maximum number of traditional students on Campus. -=. Mayor Probst asked the Northwestern College representatives ifthey have questions on any - condition of approval. Mr. Erickson indicated they have no questions. ~ - - - ARDEN HILLS CITY COUNCIL - DECEMBER 9.1996 11 -. Councilmember Hicks inquired how Northwestern College defines "FTE" and asked if it is based on the number of courses being taken. Mr. Erickson explained that 12 credit hours equates to a - full-time student. Councilmember Hicks asked how the actual number of students compares to the FTE. Mr. Erickson explained it is a little higher because a high percentage (97.5%) are full- time students. Councilmember Hicks noted that Northwestern College is not proposing major changes in facilities. Mr. Erickson stated this is correct and future buildings are proposed as part of the - previously approved Master Plan. - Councilmember Malone stated he has no strong feeling about allowing a maximum of 1,600 FTE in ten years but, rather, that the Planning Commission expected the Council to consider their recommendation to approve 1,425 FTE in five years with a review in five years (but not a 1,600 FTE in ten years). - - Councilmember Hicks noted there was discussion at the Planning Commission about criteria. Councilmember Malone read a portion of the Planning Commission minutes indicating that Planning Commissioner Nelson was more inclined to approve up to 1,425 in five years and the motion maker indicated that was agreeable so the motion was amended. - -. Mr. Erickson explained why it is difficult to determine how enrollment will grow. He thanked the Council for its consideration and extended the College's appreciation for how the City has handled this request. Dave Erickson, representing Northwestern College, advised that Northwestern College is willing - to work with the Council as often as possible and will accept an FTE of 1,425 with a review in five years. - Councilmember Aplikowski stated she has no problem with what is happening and asked if it is Councilmember Malone's desire to change the wording. Councilmember Malone explained his concern is to follow the Planning Commission recommendation because he believes they made a valid point that to approve an FTE to 1,600 makes the review in five years somewhat irrelevant. Councilmember Malone stated he understands that logic so he leans towards a motion to approve the amendment of the student enrollment FTE to 1,425 in five years with a review in five years. Councilmember Aplikowski asked if Northwestern College will have to reapply in five years to increase the FTE. Councilmember Malone stated they will and noted the Planning Commission made a similar recommendation (five year review) on the Bethel College request. . Councilmember Hicks noted the recommendation does not speak to growth over time so, if approved, the FTE could increase to 1,425 tomorrow. Mr. Ringwald agreed the condition I I ARDEN HILLS CITY COUNCIL - DECEMBER 9. 1996 12 -- indicates the FTE cannot exceed 1,425 within the next five years, and does not address averaged growth per year. I MOTION: Hicks moved and Aplikowski seconded a motion to approve Planning Case #96- 22, Northwestern College, 3393 Snelling Avenue N. (PUD Amendment), subject I to conditions detailed in the staff report and Planning Commission as follows: L Modification ofthe student enrollment Full Time Equivalency (FTE) I allowed at Northwestern College, such that the enrollment shall not exceed 1,425 FTE within the next five (5) years with consideration of an increase ofFTE to 1,600 at that time; I 2. Establishment of a review period of five (5) years to review general I activity on campus. These reviews would look at issues such as enrollment trends, any short or long range changes in the site plan or building additions. The first of such reviews would occur five (5) years I from the date of approval of this action, unless Northwestern College proposes an amendment to the PUD before that date. Amendments to the PUD will still require Public Hearings whether or not they occur at the Ie same time as the regular five-year review; 3. Modifications to the Roseville portion of the campus also be submitted to I Arden Hills for the purpose of keeping the case file current and having the opportunity of responding to proposals. Similarly, proposals for action by Arden Hills will be submitted to Roseville for review and comment; and I 4. Provide screening as negotiated by staff I The motion carried unanimously (5-0). I Councilmember Hicks stated he is pleased that Northwestern College is growing and believes it is a good addition to Arden Hills. I Don Erickson thanked the City staff and Council for their handling of this request. C. Economic Development Marketing Brochure I Mr. Fritsinger noted the revised staff memorandum which reflects the revised bid which was received. I Mr. Ringwald advised the Economic Development Committee has completed a proposed t' marketing brochure for Council review, approval, and authorization to print the brochure. He explained the past brochure was similar to the one used by Mounds View (cover and stapled inside) and the Economic Development Committee is proposing a departure to use a loose leaf I I I ARDEN HILLS CITY COUNCIL - DECEMBER 9. 1996 13 lit format which is easier and cost effective to update by City Staff. Mr. Ringwald reviewed the information to be contained and how this tool will be used for business retention. I Mr. Ringwald noted the revised quotation is a bid from Print Craft to produce 500 brochures for $2,836. He commented on the hard work of the Economic Development Committee and Chair I Dan McCallum and recommended approval of the brochure and expenditure of $2,836 for publication of 500 copies. I Mayor Probst expressed concern about having only one letter from a local business and commented on the need to have multiple correspondence. Mr. Ringwald stated it should not be difficult to get letters from other businesses to provide balance. I Mayor Probst stated for the record that he is delighted to have this product at this point. He I requested the Council consider coordination of graphics produced by the City so the brochure contains a common element. I Mr. Ringwald noted the additional funds in the budget which can be used to include other items, if Council so desires. Ie Councilmember Aplikowski noted the Economic Development Committee chose colors of the current stationery to tie it into the City. She noted they originally had four or five short excerpts from different businesses. I Councilmember Keirn stated the brochure is very good and the Economic Development Committee spent a lot of time on it but she is concerned that the community profile is too much I of a metropolitan protile. She suggested separate brochure sections for the Arden Hills profile and the metropolitan profile. Mr. Ringwald noted the other area of community specific data and agreed more thought can be given to how it is laid out. I Councilmember Keirn recommended a firm be hired that has experience with other community I brochures to fine tune the Arden Hills' brochure. Councilmember Malone agreed with the large amount of work which has taken place and I commented on the need to assure this brochure is the best brochure possible. He indicated support for review by a professional to make sure the brochure reads appropriately and the presentation is the best it can possibly be. He suggested the business letters be differentiated I from the City's material by printing it on their own letterhead. Mr. Fritsinger requested Council suggestions on firms to approach. I Mayor Probst stated he is very pleased that the brochure is at this point and happy to allow the t' Economic Development Committee to review it again prior to final print, if they desire. He endorsed taking action to authorize final professional review. I I I ARDEN HILLS CITY COUNCIL - DECEMBER 9 1996 14 it Councilmember Malone asked ifthe City has official permission to use the pictures. I Councilmember Hicks noted that TIF has not been used much and suggested it be relocated to the bottom of the business assistance list. Mayor Probst agreed. Councilmember Hicks commended the Economic Development Committee for its work on this brochure. I MOTION Malone moved and Hicks seconded a motion to authorize an expenditure not to exceed $5,000 to produce economic development marketing brochures including I appropriate graphic design direction. The motion carried unanimously (5-0). D. Animal Control Contract I Councilmember Keirn expressed concern with the indication that the animal is held for six days I rather than ten days. Mr. Fritsinger explained that it is staffs understanding that the State Statute has been changed to ten days. I Councilmember Keirn stated she is also concerned with the indication the animal can be disposed of or "sold" at their discretion. She explained she has no problem with selling the animal to a home but is not comfortable if they can sell to an animal research area. Councilmember Keirn Ie stated she would like the wording changed to prohibit sales to the animal research area. Mr. Ringwald noted this is ajoint agreement with other communities so staffwill need to I determine if this will result in an impact to other member cities. He eXplained that since this contract is negotiated by joint cities, any major departure needs to be agreed by all. I Councilmember Keirn reviewed staffs memorandum which indicated the increase in the contract cost is due to the State Statute change to ten days. She suggested the contract be changed to reflect ten days. I Councilmember Malone stated he understands these concerns but since it is a joint contract, it I would need to be negotiated. Councilmember Aplikowski suggested this be addressed by staff prior to the next contract I negotiation. Mayor Probst stated ifthe State Statute calls for ten day, the contract should be changed. I I MOTION: Aplikowski moved and Malone seconded a motion to table further consideration to December 16, 1996, and direct staff to obtain information regarding the two t' issues raised by Councilmember Keirn and whether the 1997 contract can be changed. The motion carried unanimously (5-0). I I I ARDEN HILLS CITY COUNCIL - DECEMBER 9. 1996 15 - ADMINISTRATOR COMMENTS I Mr. Fritsinger advised that a meeting is slated for Monday, December 30, 1996, and that same week Thursday, January 2, 1997. He asked if the Council would like to cancel the December 30th meeting and shift agenda items to the December 16, 1996, meeting or the January 2, 1997, I meeting. MOTION: Malone moved and Hicks seconded a motion to cancel the December 30, 1996, I meeting. The motion carried unanimously (5-0). Mr. Fritsinger stated he will clarify the starting time of the January 2, 1997, meeting. - I Mr. Fritsinger reviewed staffs interpretation to collaboratively work with St. Paul Properties on I traffic and use issues. He inquired about Council's intent regarding the scope of the review. Mayor Probst stated he expects St. Paul Properties is prepared to work with the City and provide I professional help to take a serious look at how the area will be best served with additional roads and access to provide the preferred outcome. .. Councilmember Aplikowski agreed and stated a look at the whole area is needed. Mayor Probst agreed it is time for a detailed look and St. Paul Properties has direct interest since I they are the significant land owner. Councilmember Malone suggested staff cooperate when St. Paul Properties comes in for I assistance. Councilmember Aplikowski stated she supports staff doing more to "blend" Shannon Square into I the project. I Mayor Probst noted this will depend on whether St. Paul Properties approaches Shannon Square about a joint shared access. I Mr. Fritsinger noted the December 16, 1996, meeting includes a worksession at 4:30 p.m. and a budget session at 7:30 a.m. Also, Attorney Filla would like a short closed meeting about 4:30 p.m. to discuss an outstanding appeal from the 1996 process. I MOTION: Malone moved and Hicks seconded a motion to schedule a closed executive session at 4:30 p.m. on Monday, December 16, 1996, to discuss pending I litigation. The motion carried unanimously (5-0). t' Mr. Fritsinger advised of the Lake Johanna Fire Department Open House. I I I ARDEN HILLS CITY COUNCIL - DECEMBER 9.1996 16 ,. Mr. Fritsinger announced that Ramsey County will conduct a training academy in February of 1997 and the City is encouraging citizen participation on Government Cable Access Channel 16 I by providing information regarding applications. COUNCIL COMMENTS I Councilmember Hicks announced he is unable to attend the next meeting of the Northwest Human Services. Councilmember Aplikowski explained she will also be unable to attend. - I Councilmember Aplikowski explained it has been mentioned with regard to committee structure that task forces are too nebulous. She presented her written recommendation and stated she I believes a task force format will take more staff time than a committee that is revitalized by subcommittees doing the actual work. I Council consensus was reached to discuss Councilmember Aplikowski's proposal at the next worksession. I Mayor Probst reviewed the notification for the annual Chamber of Commerce State of the Cities luncheon. ... Mayor Probst reviewed information from Ramsey County regarding a county-wide curfew ordinance and requested staffreview potential implications and whether it complies with the I City's current ordinance. Mayor Probst almounced he will be out of town and unable to attend the Coalition for Healthy I Youth on Wednesday, December 11,1996. Councilmember Aplikowski indicated she will attend. I Mayor Probst stated he has been unable to contact all of the committee chairs but will continue with this attempt. I ADJOURN I Keim ved and Hicks seconded a motion to adjourn the meeting at 10:03 p.m. otion carried unanimously (5-0). I I NOTICE OF MEETINGS if The next regular City Council meeting will be held December 16, 1996, at 7:30 p.m. at Army Reserve Center. I