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Home My WebLink About2001-02-15 Agenda _ CITY OF ARDEN HILLS • Operations & Finance Committee Meeting Agenda Thursday, February 15, 2001 at 7:00 p.m. Arden Hills City Hall, 4364 West Round Lake Road 1. Call to Order 2. Roll Call 3. Approval of m nutes from the January 18, 2001 meeting, if available. 4. Old Business 5. New Business A. Prioritize 2101 issues for committee action identified at the January 18, 2001 meeting. • Mainte nce facility and equipment sharing • Paveme t Management and Assessment policy • Budget eview Some estions to consider: • Is fee in ome maximized? Do expanses match fee? How do we replace declining gambling donations? • Develo• a citywide streetlight policy Should she City extensively install streetlights? If so, w 'ere should it install them and how would the project be financed? • Review trail maintenance policy Some • estions to consider: Should he trails be plowed in the winter? If so, w i at equipment is needed and how should it be financed? Is brush being cleared from the trails in the non-winter months often enough? 6. Staff Update 7. Council Upda le 8. Other Business 9. Next Meeting 10. Adjournment • Please contact Pam at (651) 634-5120 if you are unable to attend. ID a 0 2000 OPERATIONS AND FINANCE COMMITTEE ATTENDANCE RECORD COMMITTEE 1,10 OD MEETING DATE MEMBERJanuary February March April May June July August September October November December / Mark Kelliher, Chairperson ✓ V. V ✓ (, V ✓ ✓ \ ---.1 Aaron F4edericicson-- V. ✓ n M V V.-- ,/ ✓ ✓- Q a —guy..� V Chuck Mertensotto l` ✓ ✓ p L.L ./ Terry Nygaard t77 CD V I, (/ "\--------- d- \/ ,/ , i 3 Charles Stoddard ✓ ue- .✓ '✓ •i 1,,nic RPr+,C :1_ rr.- V _ / ✓ ✓ V i ✓ / tok/kna l/ ` ii Terry Post,Staff Liaison iQ V ✓ c/ 1,� P / vie n/' v Dwayne Stafford,Staff Liaison r/ p V ✓ V v \/ ‘..-- e* t/ L/ ✓ lb. 64/Atlr t/ • • • City of Arden Hills /Neighboring Cities Analysis of 1999 State Aid to Cities December 6,1999 Truth in Taxation Public Hearing : ::>:<:m>:::<:::>:::::::>::>:�::>::::>::>::::::::>::::>:.::<:>�::<>::>::<::'::>::<.::: .?C>E.. .........:� .NAB'x�..........1�'#A�x.A..P�........ ..... . . :::�;. .�::::><:>.>::::>::::>:::�� . .:,: ;:. »;>:.: ; . �r1�...�-..�.��xA. iiiiiiilligi llitiiiiiiii Arden Hills 9,737 7.32% $90,637 $9.31 $0 $0.00 $90,637 $9.31 Little Canada 9,626 7.24% 402,620 41.83 96,866 10.06 $499,486 51.89 Mounds View 12,859 9.67% 362,726 28.21 723,414 56.26 $1,086,140 84.47 New Brighton 22,854 17.19% 809,701 35.43 824,464 36.08 $1,634,165 71.50 North Oaks 3,844 2.89% 93,093 24.22 0 0.00 $93,093 24.22 Roseville 34,306 25.81% 1,750,236 51.02 8,723 0.25 $1,758,959 51.27 Shoreview 26,427 19.88% 984,715 37.26 0 0.00 $984,715 37.26 Vadnais Heights 13,284 9.99% 341,859 25.73 9,617 0.72 $351,476 26.46 Total 8 Cities Above 132,937 100.00% $4,835,587 $36.38 $1,663,084 $12.51 $6,498,671 $48.89 Statewide City Totals 3,798,837 N/A $195,709,227 $51.52 $380,526,250 $100.17 $576,235,477 $151.69 Source: September,1999 Minnesota Cities publication Slide No. 6 111111 i 0 1999 OPERATIONS AND FINANCE COMMITTEE ATTENDANCE RECORD COMMITTEE MEETING DATE MEMBERJanuary February March April May June Judy August September October November December ■ ■ ■ ■ ■ ■ ■ ■ 141111161151111 — ■ ■ ■ ■ ■ ■ ■ ■ . . . . . . . . . . . . . . . . . . . . . . r r .. . 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Chuck Mertensotto ti• •.ti•.0 ■ ■ ■ ■ ■ ■ ■ .: ■ ■ 'f ;i:i:illi:.$.11****:. :.:.::.**:.:.:i:i:.:.:.:.:i:i:i:i:.***$ 1= 'i• ■• '.Yi i i i'i.ti'.Yr■'i i■i ■'i i i i 1'■'ti'r{� Terry Nygaard {:� - ....."/-Mil ti.■ .'.ti�l�}ti• •:■.• �■•� �ti:f:■ ::::■' :■ v ■• ■• ■ ■ti ■ :�■ ■ ■ ■ ■ ■• ■ ■• :i ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ . . . :. :. . . . . . II . . . . . . . . . . . . . . . . . . . . . . . :::M•M ■::: U rr:::::■ ::::■:■I ■: :::■:: : ■ e ■ ■ ■ ■ ■ 1 Charles Stoddard ■■■■■ ■■■ ■■ ■ ■ I ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■■■■■■■ ■ ■ ■ ■ ■ ■ ■ - • • t,/ ' ' iiitil'• ■ yiii■-• . r. i■ti'.ti'■ti'■ iiiii .... PM =II � Bev Aplikowski, 11 Council Liaison ' ■ :■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ; :::::::::::::::::::4:::::::::4 5 M.40:144M:MXM:M:INNIMM:M:11:44• 1 .::::::...••....••••••■_•:::.: ::::::U...I Terry Post Staff Liaison ■ ■• ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ I V v f �+"'' il.-::...;•i'...:.;•. . . . . . . . . . . . . . . . . . . . . . ._ 7 il• l. IDwa ne Stafford, SWILiaisoll. ======'==• ==='====• =='-=.0.='-.MAA:===='• . • DATE PERSONAL TO: Planning Commission Chairperson Parks, Trails & Recreation Committee Chairperson Operations & Finance Committee—ALL MEMBERS Dear : On behalf of Mayor Probst and Councilmembers Aplikowski, Grant, Larson and Rem respectively, I would like to personally invite you to attend the City Council's Worksession scheduled for Tuesday, January 16,2001. At that meeting, Senator Mady Reiter and Representative Phil Krinkie are planning to attend for the express purpose of discussing legislation that may directly benefit the City of Arden Hills. The two (2) issues that will be raised will be the possibility of changing the Local Government Aid (LGA) and Homestead and Agricultural Aid (HACA) funding formula; and exemption from sales tax on materials for the construction of the new City Hall facility. The City Council would like to invite you to attend this meeting to participate or observe this dialogue. Thank you for your time and cooperation. Sincerely, Joseph P. Lynch City Administrator cc: City Council Terry Post, City Accountant Dwayne Stafford, Public Works Director Jennifer Chaput, Planner David Scherbel, Building Official • �. ai iv orcv .... _ r-•- - - CITY OF ARDEN HILLS property of the purchaser, and no refund will COUNTY OF RAMSEY be issued for any portion of the purchase STATE OF MINNESOTA price. ORDINANCE NO. 319 Each bidder shall file with his bid an AN ORDINANCE RELATING TO THE acceptable certified check, cash deposit, COLLECTION OF GARBAGE AND REFUSE . cashiers check, or bid bond in an amount of The Arden Hills City Council hereby not less than 10`)/0of the total amount of the ordains that Chapter 11, Article II, Section bid. No bid may be withdrawn within sixty (60) 11-15 is added to the Municipal Code of days after the bids are opened. The Owner reserves the right to reject any or all bids or to the City of Arden Hills and Chapter 11, Articleaccept the bid deemed in their best interest. II, Section 11-18 of the Arden Hills All bidders for contract amounts of $50,000 Municipal Code is amended to read as Municipal or more shall require contractors, subcon- tractors and vendors which have 20 or more Section 11-15. purpose. The City has full-time employees to submit a copy of their determined that regulation of garbage and Affirmative Action Certificate for current period refuse collectors and haulers is necessary in with their bid. order to protect the health, safety, and welfare The bids will be considered by the City of of the residents of Arden Hills by reducing: Arden Hills at their meeting on August 28, a. The frequency of the unsightliness of 2000. curbside trash containers; Dated: July 10, 2000 b. Litter caused by the effects of weather on By Order of the City Council the contents of curbside trash containers; /s/Joseph Lynch c. Wear and tear on City streets due to City Administrator heavy truck traffic; City of Arden Hills, Minnesota d. The noise pollution associated with the (Bulletin: Aug. 2, 9, 16, 2000) process of collecting garbac a and refuse; and e. Interference with the City's road maintenance activities caused by the CITY OF ARDEN HILLS presence of curbside trash containers. COUNTY OF RAMSEY Section 11-18. Frequency. A duly licensed STATE OF MINNESOTA collector shall make the collection of garbage NOTICE REGARDING AFFIDAVIT and other refuse at least once each week. In regard to the collection of household OF CANDIDACY generated garbage and refuse, the City shall NOTICE IS HEREBY GIVEN that affidavits ,,be divided into two zones. Zone 1 is that of candidacy as provided by law may be filed portion of the City located south of Interstate with the Clerk/Administrator of the City of 694. Zone 2 is that portion of the City located Arden Hills at the City Hall, 4364 West Round north of Interstate 694. Licensed residential Lake Road, in the City of Arden Hills, collectors shall arrange customer collection commencing Tuesday, August 29, 2000 routes and schedules so that collection occurs through and including Tuesday, September in'Zone 1 on Tuesday of each week and in 12, 2000 until p.m. '12 on Wednesday of each week unless A $2.00 filing fee must accompany each ecti>n'.date-is,,s,holiday in affidavit of candidacy. That City of fices<..to be lec. filled at the General Election scheduled for which event:collection may occur on the day following the holiday. Tuesday, November 7, 2000 are follows: Effective Date. This ordinance shall become • Two Councilmembers for a term of four effective the 1st day of January, 2001. years each Adoption Date. Passed by the City Council The City office is open Monday through of the City of Arden Hills the 31st day of July, Thursday 8:00 a.m.-5:30 p.m. and Friday 8:00 -2001. a.m.-12:00 Noon. Beginning September 5, DENNIS PROBST 2000, City office hours will be 8:00 a.m.-4:30 MAYOR p.m., Monday-Friday; except the last filing ATTEST: day, September 12, 2000, 8:00 a.m.-5:00 p.m. JOSEPH P. LYNCH - This notice is given as required by Chapter : CITY ADMINISTRATOR 205.13, Subd. 2, Minnesota Statutes. (Bulletin: Aug. 9, 2000) DATED: August 7, 2000 Joseph P. Lynch City Cleric/Administrator (Bulletin: Aug.9, 2000) • MEETING MINUTES CITY COUNCIL AND PLANNING COMMISSION JOINT WORKSESSION MONDAY, SEPTEMBER 18, 2000 4:45 P.M. — CITY HALL,4364 WEST ROUND LAKE ROAD CALL TO ORDER Mayor Probst called the meeting to order at 4:47 p.m. Those present included Councilmembers Be erly Aplikowski, David Grant, Gregg Larson and Lois Rem. Staff present included Cit Administrator, Joe Lynch; City Accountant, Terry Post; Public Works Director, Dw yne Stafford; Parks and Recreation Director, Tom Moore; Recreation Program upervisor, Michelle Olson; and Planner, Jennifer Chaput. Others in attendance included the City's Cable Commission representative, Dave Sand; Cable Executive Dir ctor, Coralie Wilson; the City's Website Task Force representative, Craig Wilson; and C ty Planning Commissioners Therese Galatowitsch, Stephen L. Baker, and David Sand. NORTH SUBURBAN CABLE COMMISSION UPDATE David Sand appeare before the City Council and distributed a Cable Representative III Report dated Septe er 18, 2000. In Section One, the eport discussed past and present issues, including the system upgrade and channel',realignment; the transfer of ownership from MediaOne to AT & T; a second and third competitive franchise application, which Coralie Wilson would address further; broadcastin of Council meetings, indicating that Council meetings will be available on Channels 16 and 98, which means one would be able to view other city's Council meetings; and the Telecommunications Advisory Committee. The second section Of the Report contained information about continuing and future issues, which includ d the City Hall and cable tie-in to the City Hall; right-of-way ordinance, for whic Mr. Sand emphasized the importance to the Planning Commission and City Council' ac ion; and candidate's speak out debates for local elections. There were no Council questions of Mr. Sand. CABLE COMMISSION, COMPETITIVE FRANCHISE UPDATE Coralie Wilson, Executive Director of the North Suburban Cable Commission(NSCC), presented informati n on the second and third competitive franchise applications they had received from "Vide Open West" and"Everest Connections." Ms. Wilson indicated two advantages to a competitive franchise are better customer service and competitive 1111 rates. Disadvantages she pointed out were clutter aesthetically and construction issues, ARDEN HILLS CITY COUNCIL WORKSESSION— SEPTEMBER 18, 2000 2 • such as the number Of utilities in a right-of-way, and establishing and enforcing fees for restoration. Ms. Wilson indicated that it would be perhaps as many as three (3) months before more information would be getting back to the City Councils regarding the competitive franchise process and the outcome of the applications. Ms. Wilson and Mr. Sand emphasized for the Council that it would be perhaps as many as two (2) years before the City of Arden Hills, and surrounding communities,would see the impact of a second competitive franchise (i.e., installation of cabling and optional choices for service providers, and capital equipment installation). Mayor Probst inquir d what was driving the channel realignment issue. Ms. Wilson responded that she thought that the channel realignment was going to remain steady. She thought that, now that the channels had been grouped by type, there would be less fluctuation. She indicated that some of the realignment was due to customer demand, and some due to the technology of the company and their ability to deliver the specific channels. LOGO DESIGN PROCESS III Derek Hames, Shik ' Designs, Inc. appeared before the City Council with three (3) options for the City ouncil to consider related to a new logo. Mr. Hames went through various aspects of ea h design, and indicated his preference for the logo design that did not include the capt e of a tree or the environment within a circle. The Council discussed looking at various setups of the logo, and the possibility of having the design stand alone without the words. Mr. Hames indicated that,before he went to that next step, he wanted the City Council to choose their preference from the three (3) options presented. Mayor Probst indica ed that he wanted the logo to be flexible and usable on all kinds of applications, and indicated a preference for seeing the tree moved to the left or the right of the scrolled City ame to determine if he liked that effect. Mr. Hames produced a proposed letterhead, which included the logo and then the City name and address onl the lower portion of the page, with a watermark tree logo in the center of the page. Mr. Hames explained that the watermark was at a higher resolution than you would find on a typical letterhead. Councilmember Aplikowski inquired about the ability to use different colors. She expressed a preference for the current green,but didn't know if tan or beige needed to be the choice for the second color. • ARDEN HILLS CITY COUNCIL WORKSESSION—SEPTEMBER 18, 2000 3 1111 1 Council directed Mr. Hames to come back with three options for color; the green on white, the green on tan, and the green on sage green, as indicated by the watermark on the proposed letterhead, as offered by Mr. Hames. Mr. Hames was directed to provide optional alignments of the script, as well as movement of the logo within the script, and work with the three colors as previously identified. Mr. Hames is to attend the October 16, 2000 Council Worksession to represent the various alignments and color schemes. STAFF REPORT—PARKS AND RECREATION DEPARTMENT Parks and Recreation Director, Tom Moore,provided a department update to the City Council, including a tree inventory of the City's parks performed by S & S Tree and related budget considerations for forestry and maintenance. This would be brought forward to the City Council in the form of a recommendation from the Parks, Trails and Recreation Committee, on how to address the needs within the parks system for forestry management. JOINT DISCUSSION—CITY COUNCIL AND PLANNING COMMISSION Zoning Ordinance Amendments III Planning Commission members,Dave Sand, Stephen Baker, and Therese Galatowitsch, were in attendance to discuss the Zoning Ordinance amendments that had been previously discussed,at the August 14, 2000 regular City Council meeting, and proposed amendments to the antenna section of the Zoning Ordinance, as well as discussion of potential future amendments and work projects for the Planning Commission. Section II (D),Definitions: Family; Dwelling Unit; Family; Household and Section VI (F), Construction Standards and Driveways l Councilmem ers discussed with the Planning Commission their concerns regarding th definitions and the number of unrelated persons, as well as the number of v hicles allowed parked on a driveway. Councilmember Grant expressed concern because it seemed to limit the number of unrelated persons that might be able to occupy a household. He cited an example of a family of four (4) taking in an Exchange Student. Councilmember Larson indicated that he did not want to see neighborhoods compromised because of the two (2) colleges in the City of Arden Hills. He felt that student overflow housing was an issue for the colleges to resolve. Councilmember Rem indicated that the City does allow the possibility for this IItype of housing by zoning. ARDEN HILLS CITY COUNCIL WORKSESSION—SEPTEMBER 18, 2000 4 ill Councilmembers then discussed, and tried to come to consensus, on the number of unrelated persons within a home. Councilmember Grant indicated that he could be persuaded that four(4)was a more appropriate number. Planning Commissioner Galatowitsch inquired why there couldn't be three (3) family types; the first being a related family (all persons are r lated by blood or marriage, adoption, etc.); a second family type could be a combination of persons related to each other and unrelated persons, such as Exchange Students; and a third family type being all unrelated persons. Councilmembers indicated that they wanted to try to hold down the number, rather than increase the number to deal with this particular situation. Commissioner Sand pointed out that the definition in the City of St. Peter's Zoning Ordinance, talking about family and relationships,was a good one. However, thy agreed that the definition for the City of St. Peter did not include relationships by virtue of adoption or foster family situations, and those should remain a pa of the definition for the City of Arden Hills. Councilmembers then continued discussion regarding the number of parked vehicles in driveways. Discussion ensued on how the number vehicles should be related to the number of related or unrelated persons in the household. • Councilmember Aplikowski would like to see the language revert back to its original inte tion; whereby, a property could have a number of vehicles parked in the driveway as long as it wasn't on a regular basis. Planner Chaput indicated that City Att rney Filla felt that language was too vague and unenforceable. Discussion then centered on the fact that, from a practical standpoint,by the time the process had happened and been completed, the original complaint would probably no longer be valid. Chaput went through a scenario,where if she received a complaint call, she would investigate and if she found that there were grounds for enforcement, she would send a letter to the homeowner requesting that they remedy the situation and give the property owner a specified number of days to remedy the situation. After that time, she would do a follow-up site visit and, if at that time, the situation had not been remedied, the next step would be taken which would be potential tag of the violation and then on to prosecution. In almost all intances, this has not taken place. Council agreed that Planner Chaput should bring back a recommendation similar to what she had originally proposed, with the number of unrelated persons being set at four(4) and the number of vehicles set at three (3) 0 ' ARDEN HILLS CITY COUNCIL WORKSESSION—SEPTEMBER 18, 2000 5 1111 Proposed Amendments to Antenna Section of Zoning Ordinance Mayor Probst, before discussion began, noted that he was concerned that not all parts of the aitenna section,nor all concerns, had been addressed but that focus had been spe ifically provided on the City water tower sites. Planner Cha ut explained that the City Council had passed,by resolution, the inability of y cellular or wireless companies from making application for location of a tennas or related equipment on the water tower sites until such time that the City ad decided how it was going to handle the proliferation of applications d the potential for overloading on the water tower sites. Planning Co ission members agreed that the other parts of the antenna ordinance did need to be addressed and they intended to do so in their work before the end of the calendar year 2000. Council agreed that the language that would be pr posed to them at this time was acceptable, and that the Planning Commission should address other issues through further changes in the antenna section. Potential Future Amendments and Work Projects Chaput indicated that she would like to put together a proposed work plan for the Planning Commission, and have them review it, adopt it and present it to the City III Council so the City Council will be aware of the projects before the Planning Commission during the course of a calendar year. Council advi ed that the right-of-way ordinance that had been previously discussed d 'ng the course of the cable discussion should be a priority work item for them to c nsider, and pass along a recommendation to the City Council,prior to a second :r third competitive cable franchise being awarded. Councilme .er Aplikowski brought up the memorandum that Planner Chaput had passed a ong regarding banners for the Fiftieth Anniversary celebration. Councilme .ers discussed that fact that there were exceptions and exemptions that may ap.ly to special civic events, but did direct that the Planning Commission take a look at that part of the Sign Ordinance, to ensure the City's consistency 'n its application and allowances for banners. A third item that the City Council mentioned was the housing maintenance code, in conjunction with the I-35W Corridor Coalition, and potential individual changes to that proposal. The last item Planner Chaput brought up was addressing the fact that, although the Neighborhood Business District Zone had been established on a map, no language had been written around it and better defined. If it was the intention of the City Council to consider going ahead with and continuing these zones,work would need to be done almost immediately shoring up the written portions of the III Neighborhood Business District Zone. WEBSITE DEVELOPMENT TASK FORCE • ARDEN HILLS CITY COUNCIL WORKSESSION—SEPTEMBER 18, 2000 6 • Craig Wilson, representing the City's Website Development Task Force, was in attendance and addressed the City Council on the recommendations of the Task Force. Mayor Probst inquir d as to what progress had been made to-date with the City of Roseville and their ility to provide services related to website development and maintenance. Terry Post indicated that the Joint Powers Agreement(JPA) had been signed with the City of Roseville, and staff was currently exploring the possibility of use of installing a radio system the Roseville SCADA functions. Also, a workstation was set up at the Arden Hills City Hall to try out a financial software package system that the City of Roseville recently purchased. Mr. Wilson went on to explain that most of the cost related to a website was out-of- pocket costs for maintenance and labor. Councilmember Larson related his experience in a previous position, and indicated that if the City needed help in setting up the site, or explanations on how to do something, he would be willing to provide that assistance. Mr. Larson stated that he believed that there was enough local expertise in various corporations throughout the City of Arden Hills that could be called Upon to assist with the development, maintenance and modifications to a City website. • Mr. Wilson agreed 4at there is much expertise within the community. City Council consen us was that the Website Development Task Force should further explore answers to t a questions that were posed as part of their recommendation. (i.e., develop a budget for initial costs and ongoing costs; make recommendations on responsibilities for d velopment of a website; consider ongoing maintenance; identify oversight that needed to be provided and how that could be provided; and ongoing and operational issues related to the website). STAFF COMMEN S Public Works Dire tor, Dwayne Stafford,provided a department update, including the progress and process for replacement of light poles on County Road E. He stating that all the light poles had b en repaired with the exception of one that they had encountered a problem with, and he was seeking alternative ways for that repair. Mr. Stafford updated Councilmembers on the Highway 96/10 interchange, indicating that he would like to speak with City Councilmembers to get their views on the proposed project. Planner,Jennifer chaput,provided a department update to Councilmembers on upcoming Planning ases; the application made for a Class II Home Occupation on New Brighton Road at th intersection with County Road E-2, and the antenna section of the • Zoning Ordinance, c�ming before the City Council on September 25, 2000. • ARDEN HILLS CITY COUNCIL WORKSESSION—SEPTEMBER 18, 2000 7 IIICity Treasurer/Accountant, Terry Post, reported to the City Council on the loan request made for reiribursement of the money owed by Ramsey County for the development of the est Round Lake Road intersection. The loan request was in the amount of$1,019,00 .00. Mr. Post indicated that he would be gone on Wednesday, September 20 throug Friday, September 22, 2000 at the Minnesota Government Finance Officer's Association (MGFOA) annual meeting in Alexandria, MN. Mr. Post further reiterated the wireless node for financial systems software demonstration that the City had received from the City of Roseville. Mayor Probst inquired about the options that are available to the City of Arden Hills on the sound wall that would be constructed just north of the intersection of Highway 96 and I-35W, with the Minnesota Department of Transportation(MnDOT)holding the City responsible for any costs. Mr. Post stated that he would inquire about that, as he had a meeting scheduled on Tuesday with a MnDOT engineer. His understanding was that there was a basic plan that MnDOT would implement, and if the City of Arden Hills wanted to see something different, the City would need to pick up the cost differential. Mr. Post also indicated that he and Mr. Stafford had met and were preparing a proposal for recycling contractors. The recycling contract was up for renewal, and they would like to determine the cost lof what is available. Mr. Post indicated that there was a balance in 0 the Recycling fund, and inquired of the City Council what they ought to do with that money. Mr. Post indicated that the City Council could offset the cost of recycling by reducing the cost to ach of the residents; or they could put the money into promotional materials, such as re ycling bins; or provide educational information. Mr. Post stated that the City does not c 1: 1 ently have an active information resource for its citizens regarding the recycling progr Mayor Probst inquired if some of the fund balance couldn't be used to off-set the costs of the newsletter containing either an entire document about recycling, or ongoing information about re ycling in each issue. City Administrator,Joe Lynch, updated the City Council on the Vaughan tower situation and the mee ing that was to take place on Tuesday, September 19, 2000 with City Attorney Filla a d Mr. Vaughan. Mr. Lynch inquired if there was a consensus of the City Council on wha their preference would be in terms of enforcement issues. The consensus of the City Council was that the tower should come down. Mr. Lynch reported t at the Fire Inspector and the Lake Johanna Volunteer Fire Department(LJFVD had parted ways, and the Fire Department was currently in the process of hiring a ne inspector. Mr. Lynch also reported that the Feasibility Study, which had previously been discussed 1111 being available at the September 25th regular City Council meeting, would not be available until the October 10, 2000 regular City Council meeting. This information ARDEN HILLS CITY COUNCIL WORKSESSION—SEPTEMBER 18, 2000 8 • would be passed along to affected residents and they would be notified that the information would n t be available until that time. COUNCIL COMM NTS Councilmember Grant reported that the Association of Metropolitan Municipalities (AMM)had finishedl their work and would be forwarding their general policies to the Board for their consideration. Councilmember Rend reported that Operations and Finance Committee would meet on Thursday, September 21st to discuss a variety of issues. Councilmember Rem also stated that the Northwest Youth and Family Services Board meeting was held on September 13th, and the McKnight Foundation Grant award was announced. Councilmember Aplikowski also reported that the AMM Policy group had finished its charge, and the Board would be deciding on policies for 2001 at their November 19, 2000 meeting. Councilmember Aplikowski also noted that she had received information on the Light Rail Transit demonstration and inquired if other City Councilmembers had been invited, and if not, she had information to share. Councilmember Aplikowski inquired what was happening with the Ramsey County League of Local Governments (RCLLG) as she had not received any information lately, and wondered if she had been missing any meetings. Councilmember Aplikowski inquired as to the candidates that had filed for • office and staff provided information on those four(4)who had filed for office; Michael Coopet, John Friemuth, and incumbents Aplikowski and Grant. Councilmember Aplikowski further reported that the City Events Task Force would be meeting on Wednesday, September 20th at Tony Schmidt Park to review the facilities and site; in case of inclement weather, the group would meet at City Hall. Councilmember Aplikowski reported that there is not yet a complete budget for each of the programs of the Fiftieth Anniversary celebration. Councilmember Larson reported that he had attended a Fire Relief Association meeting, and they had talked about the hiring process for the new Fire Chief. Councilmember Larson had met with a consultant hired by the LJVFD to inquire of local elected officials, as well as City Managers, about how to look at the organization and potential changes that may need to be made in order to bring a full-time Fire Chief on board. Councilmember Larson then expressed concern and inquired about the process that the City had just experienced regarding the Ingerson Neighborhood Review Group, and the neighborhood, to try and make determinations on what to do about that project. Councilmembers discussed Mr. Larson's points, and concluded that perhaps another Retreat was necessary in order to talk about how and why policies are made, and the decision-making processes. • ARDEN HILLS CITY COUNCIL WORKSESSION—SEPTEMBER 18, 2000 9 • Councilmember Larson's greatest concern about the outcome of the meeting was the fact that it had been an apparent change in direction from previous Council direction where they would try to approach the Pavement Management Program (PMP) rather than on a worst first scenario. Councilmember Larson inquired as to whether the City was changing its mind a out the direction of the PMP. ADJOURN MOTION: The meeting was adjourned by consensus at 10:04 p.m. • •