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10-13-25-WS
Address: Mayor: 1245 W Highway 96 David Grant It Arden Hills MN 55112 -AEN HILLS Phone: Councilmembers: 651-792-7800 Brenda Holden City Council Work Session Emily Rousseau Website: Tena Monson Agenda www.cityofardenhills.org Kurt Weber October 13, 2025 5:30 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.orci/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER - Declare October 13, 2025 a Non -Holiday to Conduct City Business 1. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 2. RESPONSE TO PUBLIC INQUIRIES 3. AGENDA ITEMS 3.A. Lake Johanna Fire Department Strategic Plan Chief Boehlke Documents: MEMO.PDF ATTTACHMENT A.PDF 3.B. Zoning Code Update Rita Trapp, HKGi Documents: MEMO.PDF ATTACHMENT A.PDF 3.C. January - March Meeting Schedule Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 3.D. Affordable Housing Policy Discussion Jake Reilly, Community Development Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF 3.E. Rice Creek Commons/TCAAP Discussion Jessica Jagoe, City Administrator Documents: MEMO.PDF 3.F. Agenda Planning Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 4. COUNCIL/STAFF COMMENTS ADJOURN AGENDA ITEM - 3A '!Tt -AII��EN_ HILLS MEMORANDUM DATE: October 13, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Lake Johanna Fire Department Strategic Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss and provide feedback to the appointed Lake Johanna Board of Directors Representative on identified strategies of the Lake Johanna Fire Department Strategic Plan for purposes of future budgeting and implementation. Background The Lake Johanna Fire Department (LJFD) provides public fire and medical emergency response services to the Cities of Arden Hills, North Oaks, and Shoreview. In 2024, the LJFD began developing a strategic plan that was intended to outline the structure of the department as well as identify goals and challenges that the department is facing with increased services calls, staffing and recruitment, and other demands on the fire department. This document would be a tool for conversations with the communities on long ranging planning for operational and budgetary/funding needs to ensure these critical services are maintained in a high quality manner into the future. The following are the goals and challenges identified in the strategic plan: • Goal: Ensure effective emergency response to fire and medical emergencies in our contract cities o Challenge: Difficulty in filling vacant shifts for staffing at all three stations • Goal: Adapt to the challenges of a growing organization o Challenge: Administrative needs are outpacing our current capacity • Goal: Deliver quality community risk reduction and emergency preparedness o Challenge: Providing inspections, plan reviews, and pre -fire planning to our growing cities • Goal: Identify and implement changes for operational improvement o Challenge: Provide quality emergency medical services to the community Page 1 of 2 Goal: Assure facilities and fleet are maintained and replaced to meet the needs of communities o Challenge: Maintaining a fleet and facilities operationally efficient for staff Chief Boehlke will present this information to the City Council as well as outline strategies to meet these goals and challenges which have financial and service implications to the City. Budget Impact N/A Attachment Attachment A: LJFD Strategic Plan Page 2 of 2 Personnel Count By Percentage of Time a Personnel On Duty Scheduled Positions Filled Across All Stations (2025) NO 52.05% YES 47.95% i Updated 10/13/2025 All Scheduled Positions Filled at Station 120 (2025) NO 22.45% YES 77.55% Updated 10/13/2025 All Scheduled Positions Filled at Station 130 (2025) NO 30.50% YES 69.50% Updated 10/13/2025 ALL Scheduled Positions Filled at Station 140 (2025) NO 19.53% YES 80.47% Updated 10/13/2025 Percentage of Time Station 130 Closed Per Month JAN FEB MAR APR MAY JUN JUL AUG ■ Jan ■ Feb ■ Mar ■ Apr w May ®Jun ■ Jul ■ Aug ■ Sep SEP F *` I a m 1-1 y se , ma ':•.. A6 OHANNA TMENT EGIC PLAN Published 07/15/2025 FIRE 'N R q �5T 19g3 E M ~\� C p U EMS Table of Contents 3 Executive Summary 4 FD History and Overview 5 LJFD Today 6 Coverage Area 7 Stations 10 Challenges 12 Goal - Ensure Effective Emergency Response to Fire and Medical Emergencies in Our Contract Cities. 12 Challenge #1 - Difficulty filling vacant shifts for staffing at all three stations. 14 Goal - Adapt to the challenges of a growing organization. 14 Challenge #2 - Administrative needs are outpacing our current capacity. 15 Goal - Deliver quality community risk reduction and emergency preparedness. 15 Challenge #3 - Providing inspections, plan reviews and pre -fire planning to our growing cities. 16 Goal - Identify and implement changes for operational improvement. 16 Challenge #4 - Provide quality Emergency Medical Services to the community. 18 Goal - Assure facilities and fleet are maintained and replaced to meet the needs of the communities. 18 Challenge #5 - Maintaining a fleet and facilities operationally efficient for staff. 19 Looking Ahead 20 APPENDIX A - CURRENT AND HISTORICAL CALL TRENDS 21 APPENDIX A - CURRENT AND HISTORICAL CALL TRENDS 22 APPENDIX B - STAFFING VACANCY RATES 23 APPENDIX C - HISTORICAL CALL DATA OVERLAPPING INCIDENTS 24 APPENDIX D - HISTORICAL AND PROJECTED MULTI -UNIT RESIDENTIAL BY CITY 25 APPENDIX E - FIRE INSPECTION ACTIVITIES rt Executive Summary In 2024, the department began developing this strategic plan. As a non-profit organization providing fire protection services to three communities, we believe it is essential to outline our structure, strategic objectives, and goals. These elements not only guide daily operations and long-term direction, but also shape critical conversations with the communities we serve —especially as we seek future funding commitments for fire protection and emergency response. The urgency of rapid response has never been greater. Modern building materials and home contents burn faster and hotter than in the past, significantly reducing the time available to intervene. What used to be a window of 8-10 minutes to control a fire and rescue occupants has narrowed to just 2-4 minutes before conditions become unsurvivable or structures become unstable. Our communities rightly expect us to respond quickly to fire and medical emergencies —but today's risks demand it. Every minute counts, and delayed response can mean the difference between a manageable incident and catastrophic loss of life and property. Since the Lake Johanna Fire Department was established in 1943, the (� needs of both the department and the communities have evolved —and will continue to do so. Increased call volumes, ongoing development, and challenges in part-time staffing are reshaping our service demands. Through our review of current conditions and anticipated future needs, we have identified the following strategic objectives to guide our organization and the cities we serve: • Ensure adequate response to fire and medical emergencies in our service areas • Adapt to the needs of a growing organization • Deliver effective community risk reduction and emergency preparedness • Improve operational efficiency through t strategic changes • Maintain facilities, equipment, and fleet in alignment with industry standards and community needs Each objective includes specific, current goals. While our strategic objectives are expected to remain stable, the associated goals will evolve as needed. This document is intended as a living plan —one that can be updated to reflect progress and shifting priorities over time. 3 FD History and Overview The Lake Johanna Fire Department Inc. was organized in July of 1943 by a few dedicated members residing in the New Brighton Road and Lake Johanna Boulevard area of what was then Mounds View Township. This group of members solicited door to door for donations, sponsored carnivals, booyas, and other events to generate the initial capital to provide needed fire protection to the area res- idents. Up to this time the area was served by the Mounds View Fire Department which was some distance away. In the fall of 1943, their efforts became a reali- ty, and a two-bayfire station was erected bythe members on property purchased by the Depart- ment at 3242 New Brighton Road. Three years later, as more service was required, a new three bay station was built just north of the original station at 3246 New Brighton Road. In 1943 firefighting equipment consisted of a 1000-gal- Ion tanker with an Office of Civilian Defense skid pump. 'r. 1 f, In 1946 the Department mortgaged the new station to purchase a new (to the Department) fire truck. It was a 500 GPM triple combination with a 500-gallon tank giving the Department two trucks, equipment, and property valued at about $25,000. With the incorporation of the villages of Arden Hills, North Oaks and Shoreview with their ex- panding populations, again more service was needed. Around 1960, Station #2 was erected at 4676 Hodgson Road. ,lip I) In 1986 Station #3 was erected at its current lo- cation because of the increase of population in northern Shoreview and North Oaks. There was a need for further protection in the southern parts of Shoreview and Arden Hills due to the fast and large developments of business parks and commercial buildings. This additional protection is provided by Station #4 which is lo- cated at 3615 Victoria Street and put into oper- ation in the summer of 1988. Station #3 and #4 are both owned by Shorev- iew and in 2005 both Stations had significant remodeling to meet current service demands. Stations #2, and #3 received additional remod- eling in 2012 to accommodate our changed staffing model and organization's needs. In 2014, all of the stations in Ramsey County El were renumbered to align with a countywide communications plan. Station 1 became Station 110, Stations 2, 3 and 4 became 120, 130 and 140, respectively. In 2017, Station 110 was decommissioned andthe propertywas sold. What started as a volunteer fire department in 1943 has evolved into a combination full-time and part-time department that provides around -the -clock staffing to our three communities. Starting with a few part- time members providing staffing for a duty crew, and eventually expanding to 24-hour staffed stations, with part- time members filling those shifts. In 2024, the hiring of 6 full-time Captains allowed the fire department to staff all three stations with an on -duty crew when at full staffing levels. This addition has helped reduce response times to the northwest section of our service area and allowed the department to reduce the times a response would be delayed due to overlapping or concurrent calls. Over the years the training of the members has expanded to include Fire Fighter I & II, Haz-Mat Operations and EMT. Many members have additional training such as Water/Ice Rescue, Haz-Mat Technician, Ropes and Confined Space and Paramedic reflecting the department's dedication and progress. COVERAGE AREA t:�Ik E—gr ern c Ponds Lexin4ton ,�J I i,i,:. i..-;, c Wilkinson Rioe Creek North Il .III, r . Lake Fzgional �y She—d Rice ded( Trall 'L iw 1l--ieck Pond S Corporate % Deep Lake P,,k PondA = Lang iiee Qx~ek ® ...Lake Long ©Lake _-cree C,ountV" ' Charley Lake 7 Turtle Lake o Pleasex" Black = Lake Lake a Marsden Q Ilnrl�.�4. Lake o ' Turtle N � Lake Q • 4r�lzii hill GLaen ,.• 1 Lake Marsha WIN � Lake Lake Blenn.InS Pond S unksh Martha Pond ~ Lake -� Srraa ke Q � Ka, lh Routh Lake =- Snail Lake II kii rl rrels Lake (�, ---nu, R, IF'^i L.�•t m Fanel's Lake 114L Valentine Cranisi� -- Fariel's Lake Pnnd make Vadnss-Sn.iil _ Lakes Region:d; '..County Fta.d F.a �f`` Park-Sn tlL k Grass Like To S Mir Ck t, I"� m Reglonal Park Lake Kra.,• . rd sh--" pc"'; I LA, L YVat— Lake Joh— Lake Judy Lake Burly C /� 2 Little Lake 3 Lake Owasso L P_ mm"EMO M-M-M LAKE JOHANNA FIRE STATION NO. 2 ENGINE 121 UTILITY 126 24/7 Staffing Full -Time Captain - 1 Part -Time Firefighters - Z RESCUE 125 ENGINE 132 RESERVE i;; : ENGINE 131 24/7 Staffing Part -Time Firefighters - 2/3 + Administration TANKER 134 RESCUE145 RESERVE M. , , "iva. CITY OF SHOREVIEW Part -Time e Firefighters 1`j �; � ,,• fir. '�< r . � �i , J LAKE JOHANNA FIRE DEPARTMENT �e STATION NO.4 y UUWII 1� iTl' TT-fi y 3 615 Victoria Street, Shoreview a I a I = ink :is CHALLENGES The challenges faced by the department are not all specific to the Lake Johanna Fire Department. Many departments around the country compete for their membership's time with a myriad of other commitments many of them have in their personal lives. Nearly all of our part-time members have full-time jobs away from the area, and many work for other fire departments. The time commitments needed to stay current on training, certifications and the required shift hours within each quarter can be challenging. For those who have families, the needs at home often limit the amount of time they can commit to the fire department. With the shiftto 24/7 staffing, the department continually assesses shift schedules, training and participation requirements to balance organizational needs with member retention, recognizing the long- term investment in their equipment and training. Forrecruitment,the number and quality of applicants applying for fire department positions has slowed, a trend that affects other departments as well. While the number of part-time positions we have has remained stable, keeping them filled has been a challenge. Onboarding a new member can take one to two years to have a fully competent and trained member to replace someone who leaves the department. There is also significant cost, not only in turnout gear, equipment and training, but in time dedicated to training and oboarding new staff. Full-time Captains have added some stability to scheduling and staffing, but it remains clear we need to continue to do cities wi on ou tin 30 on more Discussions around full-time staff have always relied on a plan to help assure staffing at ourthree stations to handle the current and increasing call volumes (see Appendix A). Additional full- time staff needs were always based on the membership's ability to fill open shifts. Pre -incident planning and fire inspections are vital for both the departmentandthe communities we serve. We remain committed to meeting inspection schedules for existing properties while aslo conducting plan reviews and inspections for new construction. New development of the Rice Creek Commons area, as well as expansion of multi -family housing projects in all of the 11 continue to put pressure r inspections program. Full- e Captains play a key role n these efforts, though high call volumes and staffing demands can sometimes limit their availability for these essential tasks. As our department continues to grow and mature, the need for administrative support 1 grows along with it. As an independent organization, our department does not have the same human resources, finance and payroll support that may be present in a municipal department sized or structured like ours. Staying compliant with current laws, maintaining policies and assuring our timekeeping and payroll services function well and meet the needs of the department are vital. As Technologies continue to evolve and solutions to improve upon practices, make them more efficient or integrate services into unified platforms are all areas the department knows it needs to address to maintain compliance and give our staff the proper tools to safely and effectively perform their duties. We continue to evaluate those tools and software to identify solutions that will meet our needs and potentially streamline our 10 operations, all while looking for cost savings or efficiency in consolidating multiple platforms into a collection or suite of tools. The recent approval of the construction project for Station 110, our new headquarters, will bring a needed improvement to our facilities and a tremendous benefit to our abilityto properly train our staff at an ISO - approved facility training i site. The department is also committed to maintaining Stations 120 and 130 to assure the facilities provide a safe and functional work environment for the staff working there. This will continue to be a focus of the future capital improvement budgets. Transitioning from the temporary bedrooms at Station 130 to renovated rooms that will occupy the old administrative offices is forecast in the budget after the completion of Station 110. The department remains focused on delivering excellent service to the communities that we serve. Evaluating our staffing levels, the number of personnel responding to callbacks when major emergencies occur, and the supplemental response to our calls by our automatic aid partners surrounding us will continue to be evaluated to ensure we're responding with an appropriate number of personnel to keep our community and fire 1 department personnel safe on emergency scenes. Looming on the horizon are updated OSHA changes that are set to impact the fire service. The proposed changes have yet to be finalized but will likely include additional requirements in the following areas - 1� Training, Personal Protective Equipment, ' Self Contained Breathing Apparatus, Pre - Incident Planning, Apparatus, Facilities and Medical and Physical Screening. Until the proposed changes are adopted officially after their public comment period closes it's difficult to know their full impact on our department's operations and any costs incurred in the future to maintain compliance with OSHA regulations. ENSURE EFFECTIVE EMERGENCY RESPONSE TO FIRE AND MEDICAL EMERGENCIES IN OUR CONTRACT CITIES Challenge #1 -Difficulty filling vacant shifts for staffing at all three stations. Maintaining adequate staffing levels across all three stations remains a significant challenge. While the addition of six full-time Captains in 2024 enabled a 24/7 staffing model, we continue to rely heavily on part-time personnel —many of whom have full- time jobs or commitments elsewhere. Vacant shifts, particularly at Station 130, have led to "brown -out" conditions where the station is unstaffed. In 2024, Station 130 was browned out during 21% of scheduled shifts, and 46% of shifts had fewer than eight personnel on duty. Our current budget supports either eight or nine personnel dependent on the day of the week and time of day. Shifts staffed with fewer than 8 personnel mean there are one or more vacancies and the base schedule was not filled. 37% Shifts in 01 2025 with fewer than 8 personnel on duty ree Reduced staffing directly impacts our ability to respond safely and effectively to emergencies. For structure fires, a full crew is required to conduct search and rescue or initiate fire suppression. With limited personnel, crews must wait for backup before entering a structure, costing critical time. This is especially dangerous given the rapid growth rate of modern fires and the limited survivable window for occupants. Addressing this challenge is our highest strategic priority. Incremental hiring of full-time firefighters will reduce reliance on part-time staff, improve response consistency, and lower costs related to gear, training, and software platforms based on headcount. Appendix A and Appendix C show the increasing call volumes and overlapping incidents historically. Appendix B gives a more detailed look at staffing across the stations during 2024. 12 ENSURE EFFECTIVE EMERGENCY RESPONSE TO FIRE AND MEDICAL EMERGENCIES IN OUR CONTRACT CITIES With crews of three, first arriving apparatus can proceed when the second apparatus arrives, giving them two -in and two -out to meet guidelines for safety. As our response area continues to develop, we can expect call volumes to rise as they have historically increased, leading to more calls that over- lap. Increasing the minimum participation hours required of part-time staff in each quarter to try and offset this will likely lead to more members leaving the department and be counterproductive to our efforts. 0 Personnel 0 2 Personnel 0 3 Personnel 100 80 60 40 Recent calls for service have highlighted the risk or reduced efficiency of staffing 20 with two personnel on shift. During a re- cent wildland fire, the first arriving appara- tus was staffed with two personnel. This was a fast moving fire, and the deployment 0 012025 0_42024 0_32024 of a handline to stop the spread of the fire needed to be su lemented with additional 02 2024 pp STATION 130 STAFFING LEVELS BY PERCENTAGE crews and was challenging for all the per- sonnel. Limited access and the terrain made it difficult for small crews to be effective. Ultimately the fire grew rapidly and multiple mutual aid departments were called in to assist. A recent fire at a multi -unit townhome posed challenges for the first arriving engine. The Captain had to conduct a size -up while the apparatus operator managed the initial fire attack line - deploying it to the needed location, then returning to charge it. Despite strong performance from the crews, having an additional crew member would enhance efficiency and safety on the fireground. Addressing this challenge is the most important strategic objective facing the department. Staffing the department with more full-time members reduces the variability of staffing and helps us meet the existing needs. The loss of part-time membership due to retirement, career advancement and personal commitments is a recurring issue, and while understandable, is not easily filled with hiring new part-time staff who require months, if not a year to become fully trained. Incremental hiring timelines help the department align staffing with operational needs, while gradu- ally reducing reliance on part-time personnel. With fewer total personnel, the department can reduce expenses on training programs, turnout gear, and equipment purchases. Additionaly, many of our subscription -based services - such as scheduling platforms and online training platforms - are priced according to staff size. 13 ADAPT TO THE CHALLENGES OF A GROWING ORGANIZATION Challenge #Z - Administrative needs are outpacing our current capacity. As the department continues to grow, administrative demands are outpacing our current capacity. Managing compliance with state and federal regulations, supporting additional full-time staff, and meeting the evolving needs of our membership present significant challenges. Unlike municipal departments, we do not have built-in human resources or finance teams, requiring us to assume responsibilities typically handled by full-time administrative staff. Significant progress has been made with the modernization of our policy manual, which is now managed through Lexipol. This expansion of department policies helps ensure ongoing compliance with state and federal regulations and allows us to more efficiently implement updates as laws and standards evolve. In 2024, the department finalized and ratified its first collective bargaining agreement with the Lake Johanna Professional Firefighters Local 5485. As the current contract expires on December 31, 2025, negotiations for a new agreement will begin in the coming year. We are also working to modernize our timekeeping and payroll systems, moving away from paper - based records that require manual entry. While integrating digital solutions presents challenges for both administrative staff and department members, automating these processes will improve accuracy, reduce administrative workload, and support a more streamlined daily operation. 14 DELIVER QUALITY COMMUNITY RISK REDUCTION AND EMERGENCY PREPAREDNESS Challenge #3 - Providing inspections, plan reviews and pre -fire planning to our growing cities. _AL AM& _J& d The Lake Johanna Fire Department conducts fire inspections and plan reviews for our three communities. To be most effective, inspections should take place in the prescribed timelines. Adding full-time Captains to the staff of the department has allowed them to assist in completing inspections and follow-up visits. Plan reviews are conducted by the Fire Marshal and with expected growth continuing in our response area, we expect the number of plan reviews to increase, competing with time for conducting in -person inspections by staff involved in plan reviews and approvals. In 2024, fire inspection activities increased as Captains took on inspections and follow-up visits. This growth is expected to continue in 2025, with expanded inspection responsibilities for Captains on shift. Pre -incident planning is an important task that is often completed along with an inspection visit. Historically those pre -plan documents have been stored in our fire reporting system, ImageTrend. When Ramsey County Emergency Communications Center introduced it's Computer -Aided Dispatch (CAD) system, an interface was developed to integrate these documents. However, the process has proven cumbersome, requiring extensive preparation of PDFs for upload. During emergencies, responders must download and open these documents separately, adding complexity to the workflow. To improve accesibility, we are exploring a solution to integrate pre -plan information directly into the CAD mapping system. This upgrade would allow responders to view essential data seamlessly on the map while en route, streamlining decision making and enhancing operational efficiency in real-time. Responses to non-hydranted areas, locations with significant setbacks from the roadways or limited access continue to be areas where we have challenges. We understand we need to work with city staff from all three cities to help mitigate some problems with properly marked addresses or signage. We continue to encourage our communities to address non-hydranted areas for the safety of the residents, to limit property damage and to help keep our firefighters safe. 15 IDENTIFY AND IMPLEMENT CHANGES FOR OPERATIONAL IMPROVEMENT Challenge #4 - Provide quality Emergency Medical Services to the community. I& J& jmk I& Lake Johanna Fire Department currently responds to all medical calls in our three contract cities along with Ramsey County Sheriff's Office and Allina. Department members are currently required to complete Emergency Medical Technician - Basic training and maintain that as a minimum requirement. Some of our department members are trained to a higher level of Paramedic. Roseville and St. Anthony Fire Departments have successfully rolled out ALS first response programs that equip apparatus with staff holding the highertraining level of Paramedic with the additional equipment, supplies and medications needed to provide care. We have observed extended response times for some calls by the primary service area ALS ambulance, with coverage occasionally provided by mutual aid ambulances from other Paramedic -level ALS services to ensure timely emergency care. ID FIRE Working with our medical directors on expanding that program RESPONSES BY TYPE would allow us to provide care at that higher level including 12-lead AS OF 04/30/2025 EKG monitoring, Intraosseous Access for medication administration, advanced airway management, as well as additional medications for pain management and cardiac arrest resuscitation. IT Expanding the first response capability to an ALS level also increases the training our EMT-B trained personnel would receive through our medical direction. Regions EMS provides continuing education at numerous sites around the region that is tailored to the BLS and ALS providers alongside each other at training sessions. Along with the expanded level of care our staff could provide, our department has a need to expand our EMS charting capabilities. This need exists today, and our current reporting system is limited in its capability for charting EMS calls to the extent we would want to track data and do quality assurance reviews of the care our members provide. Towards the end of 2025 our current fire reporting system, ImageTrend, will undergo a transition from the National Fire Incident Reporting System (NFIRS) to a new standard called the National Emergency Response Information System (NERIS). This transition is still being planned out and we don't fully know the impact. Any reporting solutions we choose to utilize in the future must have NERIS reporting capability and additional EMS charting capability. ASSURE FACILITIES AND FLEET ARE MAINTAINED AND REPLACED TO MEET THE NEEDS OF THE COMMUNITIES Challenge #5 - Maintaining a fleet and facilities operationally efficient for staff. I& I& AML I& -M Historical apparatus replacement schedules have added a new engine into the fleet every five years. Under that plan, the oldest of the three primary engines rotates into the reserve engine position and the existing reserve engine would be sold. As the call volumes increase, maintenance costs increase, and specifically on the older engines, we see the repair costs start to climb. By adjusting from 5 years to 4 years between Engine purchases it would mean in the 16th year an engine would be removed from service. Under the current schedule the reserve engine isn't rotated out of service until it reaches 20 years. If there ever were a need to add an additional engine to our fleet, it would mean a reserve engine with 4 frontline engines in service would still be 16 years old. With construction of Station 110 beginning in 2025 and completing in 2026, this new station will house administrative offices, training facilities, as well as serve the needs of a 24-hour staffed department. Station 120 and Station 130 will continue to operate as 24-hour staffed locations and maintenance of those facilities will be necessary to keep them in good operating condition. The capital budget also includes project funds to transition Station 130 to a more appropriate layout after renovation to house 24-hour crews. Transitioning the administrative offices to sleeping quarters and reclaiming the temporary spaces used for crew sleeping rooms will be required to make the space functional for crews to occupy the station around the clock. WE Looking Ahead The Lake Johanna Fire Department is committed to providing effective, efficient, and equitable emergency services to the communities we serve. This strategic plan outlines a clear, phased path to address current challenges while positioning the department for long-term success. We acknowledge that the financial investments necessary to achieve the objectives outlined in this strategic plan are substantial. However, these investments are crucial to ensure that our communities receive the level of fire protection and emergency services they expect and deserve. Providing timely, effective emergency response requires adequate staffing, modern equipment, and well -maintained facilities. By committing the necessary resources, we can continue to improve our capabilities, reduce risk, and enhance the safety of both our residents and our firefighters. We recognize that the needs of our department and our communities will continue to evolve. This document is intended to be dynamic —adaptable to progress, responsive to new challenges, and updated as priorities shift. Achieving our long-term goals will require continued collaboration, shared investment, and ongoing dialogue with our member communities. Together, we can ensure that the Lake Johanna Fire Department remains a trusted, professional, and capable provider of emergency services —today and into the future. 19 2025 CALL PROJECTIONS AS OF 4/30/2025 Total Incident Volume Projection LAST YEAR SO FAR 11447 TOTAL 41866 THIS YEAR 11681 +16.17% DDn _7rrTFD TOTAL 51156 -5.96% Incident Volume Projection - Arden Hills �iIS YEAR SO FAR 452 5 4 5 .20.58% PROJECTED TOTAL TOTAL 11534 11672.9.00% Incident Volume Projection - North Oaks LAST YEAR THIS YEAR SO FAR 196 21 9-11.73% TOTAL PROJECTED TOTAL TOTAL 645 672 +4.19% Incident Volume Projection - Shoreview LAST YFAR THIS YFAR SO FAR 755 868 .14.97% PROJECTED TOTAL TOTAL 21547 21662 .4.52% 20 TOTAL CALL VOLUME WITH CITY AMOUNTS BY YEAR • Shoreview • Arden Hills • North Oaks • Auto Aid/Other TotaL 72 573 2018 2024 CALL PERCENTAGES BY CITY 97 2020 2021 SHOREVIEW 0 ARDEN HILLS 0 NORTH OAKS O OTHER 138 138 2022 2023 21 STATION 120 STAFFING BY QUARTER STATION 130 STAFFING BY QUARTER 2 Personnel 40 3 Personnel 0 Personnel 0 2 Personnel 0 3 Personnel 100 100 % 20% 15% 14% 80 80 60 60 40 40 20 20 0 0 02 2024 STATION 140 STAFFING BY QUARTER 2 Personnel 0 3 Personnel 100 80 60 40 20 0 Q1 2025 Q42024 03 2024 02 2024 Q1 2025 Q4 2024 Q3 2024 02 2024 STATION 130 UNSTAFFED Percentage Browned Out 25 20 15 10 5 0 TWO CONCURRENT E THREE CONCURRENT FOUR OR MORE CONCURRENT 250 200 150 100 50 ------ -------------------------------------------------------- -------------226--------- --------- 229--------------------- 01 2024 022024 03 2024 042024 012025 23 Current Multi -Unit Housing 0 Future Multi -Unit Housing ® Future Rice Creek Development Units 4000 Kelfif 2000 1000 Arden Hills North Oaks Shoreview 24 Inspections Completed (As of 4/29) .el 200 0 721 2021 2022 2023 2024 2025 25 AGENDA ITEM - 3B ►mHKUi Planning I Landscape Architecture I Urban Design CITY COUNCIL SUMMARY MEMO TO: Arden Hills City Council FROM: Rita Trapp, Consulting Planner DATE: October 8, 2025 SUBJECT: Zoning and Subdivision Ordinance Update Check -In OVERVIEW HKGi continues to work with Staff on updates to the zoning and subdivision ordinances. In the drafting process, three areas for clarification have been identified for City Council consideration: • Housing Types • Use Specific Standards • Development Standards HOUSING TYPES The need and desire to expand access to housing has been identified as an area for consideration in the update process. To address this issue, it is recommended that the number of housing types included in the code be increased. These additional housing types will show the City's interest in seeing a variety of housing types being built; allow for nuances for where the additional uses are allowed; and allow the City to craft use specific standards, if needed, to address concerns for specific housing types. To ensure that the code reflects community direction, additional discussion about housing types is requested, including confirmation that the housing types proposed are appropriate and allowed in the appropriate districts. Clarification is also sought about whether there are any concerns that should be addressed through use specific standards. Specific discussion is requested about the distinction between small and large scale multi -unit dwellings. The attached table provides additional information about housing types beyond single-family residential, as well as example use specific standards for cottage courtyard. The following is the proposed use table for residential household living: Use Residential R-1 R-2 R-3 R-4 Dwelling, single -unit P P P Dwelling, cottage courtyard PS PS Dwelling, two -unit PS P P Dwelling, twinhome PS PS P Dwelling, town horn e/rowhouse PS PS P P Dwelling, multi -unit (small scale) P P Dwelling, multi -unit (large scale) P HKGi 800 Washington Ave N Suite 207, Minneapolis, Minnesota 55401 (612) 338-0800 — www.hkgi.com City Council Summary Memo — Work Session #4— Zoning Ordinance Update— October 8, 2025 USE SPECIFIC STANDARDS As Councilmembers are aware the code update process will identify uses as either permitted, permitted with standards, or conditional. In order to implement this approach, uses which are permitted with standards need to have the standards identified. In creating the Use Specific Standards section a few clarifying questions have arisen about the following uses: 1) Retail sales and service a. Definition: An establishment engaged principally in the sale or rental of primarily new goods and the provision of services directly to the consumer, excluding those uses defined more specifically in this Code. Motor vehicle sales, motor vehicle leasing and rentals, exterior equipment rental and sales lots, repair garages, pawn shops, thrift stores, and open sales lots are not included in this definition of retail sales and service. b. Proposed use table: MU CB BP Principal Use (B-2) NB (B-3) (B-4) GB Retail sales and P P P P service, small Retail sales and P P service, large c. Confirmation is being sought about where the break should be between small and large. The break between small and large has varied among communities based on the character of their retail establishments. HKGi has most recently seen 25,000 square feet or 50,000 square feet. For context, Arden Hills staff has indicated that the currently vacant building on Lexington Avenue that was recently built is 48,000 square feet in size. The individual units at Arden Plaza are 7,000 square feet in size. 2) Mortuary/funeral home a. Definition: An establishment engaged in undertaking services such as preparing the dead for burial and arranging and managing funerals, but not including a crematorium. b. Proposed use table: CB BP Principal Use NB (B-3) (B-4) GB Mortuary / funeral PS PS home F City Council Summary Memo — Work Session #4— Zoning Ordinance Update— October 8, 2025 c. To assist HKGi in crafting standards, clarification is sought from Councilmembers about what potential impacts they are concerned may arise by having this use in these districts. HKGi has not identified precedent use specific standards for this use. 3) Commercial recreation a. Definition: Commercial recreation, outdoor. An accessory commercial recreational use conducted outdoor including but not limited to horseshoes, bocce ball, or cornhole. b. Proposed use table: Mixed Use Industrial MU CB BP Accessory Use (B-2) NB (B-3) (B-4) GB 1-1 I -FLEX Commercial Recreation, P outdoor c. Clarification is being sought about whether the commercial recreation, outdoor use should be allowed in more districts. Currently, commercial recreation, outdoor use is limited to the MU district. There has been discussion about whether this use could be appropriate as an accessory use in other districts of the City, particularly for restaurants. If there is interest in expanding where this use is allowed, discussion about where might be appropriate and whether additional standards are needed would be helpful. The current standards for this use include: • The Subject Property shall not be located immediately adjacent to a residentially zoned property. • All commercial recreation - outdoor related activity must cease by 10 PM on weekdays and weekends. • The location of the outdoor commercial recreation area needs to be contiguous to the principal building and shall be a contained space with a defined perimeter of either decorative fencing, retaining walls, and/or plantings. • The permitted commercial recreation - outdoor area shall not exceed 1,500 square feet. 4) Nursery a. Definition: Any land used to raise trees, shrubs, flowers, and other live plants for sale and commerce. b. Proposed use table: Principal Use Residential Industrial R-1 R-2 R-3 R-4 1-1 1-FLEX Nursery C C C C P VA City Council Summary Memo — Work Session #4— Zoning Ordinance Update— October 8, 2025 c. Clarification is being sought about how nurseries should be addressed in the code. The principal use as defined is focused on property that is used for a commercial nursery. It is HKGi's understanding that the City may want to address the potential for a residential homeowner to grow and sell plants on their property. This type of use would be addressed in the accessory use table as the residence is the principal use. Currently, the City's home occupation regulations do not apply as the use is conducted outside of the residence and involves patrons visiting the site for sales. HKGi is seeking clarification on whether the code update process should identify a path for this use to be allowed. One option would be to specifically list this use as an allowable accessory conditional use and outline specific standards. Councilmembers are advised that with this approach if a conditional use permit were to be granted for a property, the use would be allowed to continue even if the property were to be sold. Ar alternative process that currently is not used in Arden Hills, but is used in other communities, is an interim use permit. An interim use permit is similar to a conditional use permit, however, the use does not continue indefinitely but can be terminated based on specific conditions. In this case, it could be extinguished with the sale of the property. If the interim use permit approach were to be considered, additional procedures would need to be established for an interim use permit process. 5) Schools, general. a. Definition: Nursery, primary, elementary and secondary schools. b. As part of previous discussions it was noted that in -home schools should be included with this use. Clarification is being sought to define what is meant by an in -home school. In addition, it should be noted that an in -home school would generally be considered an accessory use as the residence is the primary use. If the City were to include an in -home school as an accessory use it is recommended that potential impacts of such a use on surrounding residential properties be identified so standards could be crafted. DEVELOPMENT STANDARDS The City's current code has additional design standards for new development, redevelopment, and modifications to existing sites within the MU (B-2) and BP (B-3) Districts. The intent of the design standards are to promote a high level of architectural, landscaping, and site design. The following is an example of what is included: • Minimum building material standards • Requirements for portions of the building to be built on the front setback line • Fagade treatment on all sides with architectural elements and the breaking up of long expanses of walls • Entrances with awnings or overhangs 4 City Council Summary Memo — Work Session #4 — Zoning Ordinance Update— October 8, 2025 • Minimum amounts of windows on facades • Muted building colors As HKGi begins to reorganize and update the development standards section of the code, confirmation is being sought from the City Council that these standards continue to be only intended for the MU (B- 2) and BP (B-3) districts. VI 10/13/2025 Zoning & Subdivision Ordinance Revisions City of Arden Hills - Work Session #4 October 10, 2025 2 ARPEN HMLS 1 10/13/2025 Housing Types • Expanding access to housing was identified as a priority topic • Including a variety of housing types in the use table: • Demonstrates interest in seeing variety of housing types built • Allows for greater nuance in where housing types are allowed • Allows City to develop use specific standards to address concerns 4 .d -ARREN HILLS 2 10/13/2025 5 6 Cottage Courtyard Definition A cluster of multiple, individual detached dwelling units arranged around a shared courtyard or open space that is typically perpendicular to the street and where the shared courtyard takes the place of individual rearyards. Precedent aerial 0 IJ I o� ...., :0 a_ 1`. -A HIUs 9 10/13/2025 Cottage Courtyard Precedent imagery z -,�EN HUI-I Cottage Courtyard Example use specific standards a) A cotta a courtyard development shall consist of at least four and no more than 12 dwelling units located aroundga shared, centrally located courtyard. b) The common courtyard shall be at least 20 feet in width and depth. c) A cottage courtyard development may have more than one courtyard. d) Each dwelling unit shall have a maximum height of 25 feet. e) Each dwelling unit shall have a maximum ground floor area of 900 square feet. f) Each dwelling unit shall have the primary entrance oriented to the shared courtyard. g) Each dwelling unit abutting a public street shall have windows on the facade oriented to the public street. h) Accessory buildings. No accessory buildings shall be allowed except for a one -stall detached garage for each dwelling unit and accessory buildings for use by the homeowners association. i) Parking areas shall not be located in any required yard abutting a public street. j) Accessory dwelling units are prohibited. k) Dwelling units may be located on one parcel or on individual parcels for each dwelling unit with a separate parcel far common open spaces and facilities. ,1 DIDEN H1LLI 8 21 10/13/2025 Two -Unit Definition A residential structure which contains two separate dwelling units on one lot (duplex). Two -Unit Precedent imagery 10 Precedent aerial „r 5 10/13/2025 �Nvirlh(orI) Definition An attached dwelling unit designed for or occupied by two households where the units share at least one common wall and each unit is on its own lot. 11 7""„Arinhome Precedent imagery 12 Precedent aerial -ARkEN HIILI Z -Ax�xurs 10/13/2025 Town home/Rowhouse Definition Precedent aerial A dwelling unit attached to one or more similar dwelling units clustered or in a linear arrangement. Each unit may be located on its own individual lot or on a common lot containing all of the attached units. 13 Townhome/Rowhouse Precedent imagery 14 .21—* -A�HMLS -AR 1f.i S NA 10/13/2025 Multi -unit Definition Precedent aerial A residential structure containing three or more dwelling units u. designed for independent living, with shared hallways, main entrances, gathering spaces and exits; including but not limited to: triplexes, fourplexes, multiplexes, apartments, and condominiums 15 'AQEN Haas Precedent imagery E Not ME, I off October 13, 2025 - Work Session #4 16 N H KG i 16 10/13/2025 Multi -unit Precedent imagery 17 18 �RPEN HUS E 10/13/2025 19 UPDATES TO USE SPECIFIC STANDARDS (USS) • Uses identified in the use table will be permitted, permitted with standards, or conditional • Implementing this approach requires developing standards for certain uses • How we develop standards: • Pull from existing language in the code • Best practices • City preference ac IT- 10 10/13/2025 21 UPDATES TO USS - Retail Sales and Service • Confirmation needed for where the break should be between small and large • HKGi: commonly see 25,000 sf or 50,000 sf as the break • Arden Hills context: • Recently built vacant building on Lexington Avenue is 48,000 sf • Individual units at Arden Plaza are 7,000 square feet in size 22 Proposed Use Table MU CB BP Principal Use (B-T) NB B-3 (B-4 GB Retail sales and service, small P P P P Retail sales and service, large P P Z EN HILL.s 11 10/13/2025 UPDATES TO USS - Mortuary/Funeral Home • What potential impacts are you Proposed Use Table concerned about arising from having this use in these districts? cs BP Principal Use NO 8-3J (8A) GB • HKGi: no identified precedent CMortuaryffunerai standards for this use i home PS I PS IT- �HW 23 UPDATES TO USS - Commercial Recreation,r���.1�1��, • Do you want to allow use in more districts? • Current standards: • Not located next to residentially zoned property • Must cease use by 10pm • Contained space that is contiguous to the principal use • Maximum of 1,500 sf allowed Conunivciai Industrial (E PF Accessory Use NO (L 3 Ir CA. 1-1 I-FLFX Commercial Recreation, P outdoor 24 • If there is an interest in expanding where use is allowed, are there additional standards that should be considered? --DEN HILLS 12 10/13/2025 UPDATES TO USS — Nursery • Currently focused on commercial nursery Residential . Principal Use R-1 R-2 R-3 R-4 X Do you want to allow as Nursery C C C � C P accessory use for residential? - • Home occupation does not apply due to nursery being outside of the residence and involves visiting patrons • Options: • Conditional use permit • Interim use permit (would need procedure) 25 26 -T_ -A>�v xuis 13 10/13/2025 Development Standards • Purpose: • Promote high level of architectural, landscaping, and site design • In the current code apply to: • New development, redevelopment, and modifications within the MU (B-2) and BP (B-3) Districts • Examples: • Minimum building material standards • Requirements for portions of buildings to be on the front setback line • Entrances with awnings or overhangs Jr- -APJ,IEN HM 27 Devebpment Standards Questions for Discussion • Should these standards continue to apply only in the MU (B-2) and BP (B-3) districts? -9RRtl, H1LLs 28 14 El H Y—jjll�`II cc � LJ 0 i La 6-0 Q .� N (6 O � N a--+ a, i O 4-1 (6 lu VI S L di _0 -Cc: ++ O N � — >✓ tjo 0 U U Q U '6 0 `� vi -0 iC C u Q Qi (/1 1 W U W o •Q L Qi 4 �� U CO CO CLO L C 48 U = O 4J wc -0 O C N .� M O N N a--' U Fai 4- M , Q L Q a nULn = a) +' bD > _ •� — i 0 a O O 2 H U U A L cu E L a L cu E C O M O v O L a a O gmw 4-1` N v +, c +, o L 3 � ° E D ° 4 3 E = }' -0 E O>- N o U° O 4- -0 N U C u t�A p N a) 3 M c ° ° t � o C 'Q O C O qA N a 4N N u O O Q O L 4• 1 o ° O p +r ai E ° ° C coC a)�+ co O vi uo co � ° .� ° O c O c O uA c C E i m -0 —co E � coo N u M O C m +J O 3 S coU O U p Q co E-6 U = W (a U co to a) E O E I.-Iff-1-2 to cc E C M c.i L a " (n 0� w u'�° O > O U O : v) i +J (� O U N m E O O a c +' vi vi bA N � a)E v) E N E _ cn U O bA O ?: C E X O X—a) Q O i C O U) +� +J + +J Q =3 Z)DL CO C °U °U Q cn E .� 3 bA ca ° E M Q a� c co C .O O O N c6 N co O c6 cn cc i O U C O E O U N L H AGENDA ITEM - 3C '!Tt -AII��EN_ HILLS MEMORANDUM DATE: October 13, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: January — March Meeting Schedule Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss and provide feedback regarding the second City Council meetings in January, February and March 2026. Backaround/Discussion For many years, the City Council conducted regular meetings twice per month with work sessions being on the third Monday of the month, year round. However, the Council has, at its discretion, cancelled a meeting if there were no items requiring timely action. Examples of past practice are the annual cancellation of the second meeting of December which generally falls the week of, or close to, Christmas Day, and an occasional meeting cancellation here and there at any time of year, over the years. These cancellations are approved by formal Council action in advance of the affected meeting date. Prior to and including the year 2021, Council generally held three meetings each month, year round (two regular (second and fourth Monday) and one work session (third Monday)) with an occasional meeting cancellation and the addition of special meetings when necessary. At the beginning of 2022, the Council formally began the practice of cancelling the second regular meeting of January, February and March. This consideration was initiated for that particular three-month period because it was determined that planning cases and engineering project activity slows considerably and there generally were no items requiring action. Staff is able to shift their workload with no negative impacts and has been appreciative that Council offers this as a "perk" for staff. Page l of 2 In 2022 and 2023 for the months of January, February and March, Council conducted a regular meeting on the second Monday of the month and a work session on the third Monday of the month, cancelling the second regular meeting of said months. In October of 2023, Council "piloted" a new meeting cadence in which the work sessions were held prior to the two regular meetings of the month, eliminating the traditional third Monday work session. It can be noted that an advantage of this was that traditionally, work sessions were not televised by NineNorth, and so with the advent of televising work sessions as a regular practice, having the work session prior to the regular meetings paired well with the fact that NineNorth was already in attendance to televise the regular meeting that same evening. This cadence was followed for the remainder of the meetings in 2023 and on December 11, 2023 the City Council unanimously adopted Ordinance 2023-016 amending Chapter 2 of City Code for which work sessions would be held prior to the two regular meetings and eliminating the standalone third Monday work session. From a staffing workload perspective, Staff can confirm that the shift to one meeting per month in January, February and March has had no negative impacts on their workload related to planning cases and engineering project needs, nor have there been any difficulties or complaints related to accommodating requests for action from the public, developers or other stakeholders. Work and any related deadlines have continued to be achieved in a timely manner. Based on this, Staff recommends continuing with cancellation of the second meetings in January, February and March and extends their appreciation for Council's consideration. Budget Impact N/A Attachments N/A Page 2 of 2 AGENDA ITEM - 3D -z3FQEN HILLS MEMORANDUM DATE: October 13, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Jake Reilly, Community Development Director SUBJECT: Affordable Housing Considerations Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should consider and provide direction on different approaches to affordable housing and how those approaches might address housing affordability in Arden Hills. Background Housing is considered affordable when it costs the owner or renter not more than 30 percent of their income, including taxes, utilities, and insurance. Some measures also include transportation costs because most people must travel to and from the workplace. According to recent data from the U.S. Census bureau, approximately 22% of households in Arden Hills experience a housing cost burden, meaning they spend more than 30% of their income on their rent and/or mortgage. The median estimated market value of a home in Arden Hills is greater than $420,000. According to the most recent local market data issued in August by the Saint Paul Area Association of Realtors indicates that the median sales price of a home in Arden hills was $465,000 and there is an approximately three-month supply of for -sale homes. A healthy supply of for -sale homes is between five to six months of inventory. That balance shows a balanced market where neither buyers nor sellers have a significant advantage. In the county, state and nation, the statistics are similar. In fact, the Joint Center for Housing Studies, which releases an annual report, "The State of the Nation's Housing"' identifies a very uncertain market for housing of all kinds in the United States. Because home sales prices to income ratios are soaring and there are more cost -burdened renters than ever, new homebuyers are increasingly priced out. The Twin Cities region is on par with Chicago, Madison, and Phoenix, for example. 1 The State of the Nation's Housing 2025 1 Joint Center for Housing Studies, accessed 10/01/2025 According to the 2025 report, As of early 2025, prices are up 60 percent nationwide since 2019 and still rising at a rate of 3.9 percent year over year, according to the S&P CoreLogic Case-Shiller US National Home Price Index. Prices increased in all four regions and in 88 of the top 100 largest metro areas. Consequently, the US median existing single-family home price hit a new high of $412, 500 in 2024, according to the National Association of Realtors (NAR). This is a shocking five times the median household income and significantly above the price -to income ratio of 3 that has traditionally been considered affordable.2 Further, the US homeownership rate fell in 2024 for the first time in eight years to 65.6 percent and continued downward to 65.1 percent in the first quarter of 2025. The largest decline occurred among households under the age of 35, dropping a full 1.4 percentage points in 2024. The largest population cohort in the United States (other than people born between 1946 and 1968) consists of people under the age of 35. This is an important consideration, especially in a community like Arden Hills that is located within the highly desired Mounds View School District. Without young families generating students, school districts which rely on a per -pupil funding formula can and may struggle to retain their position as a high -value educational opportunity. When it comes to multifamily housing, rental and ownership alike, many units have been added in the last half decade, however, average rents in Arden Hills are greater than $1800/month and significantly higher than average rents for the county and the Twin Cities metropolitan region. Fifty percent of renters in Arden Hills are considered cost burdened. Additionally, vacancy rates in multifamily buildings are low, although not as low as the supply of for -sale housing. Vacancy rates in the third quarter of 2025 were hovering around 6 percent for the region. Healthy vacancy rates are between five and 10 percent. The magnitude of unmet housing needs has prompted state and local governments to encourage development of lower -cost housing options. Many are reforming zoning laws to increase the construction of smaller apartment buildings and accessory dwelling units (ADUs). Fourteen states now preempt local limits in some capacity. The Minnesota Legislature has considered several preemptions that have not passed during the last three sessions. Recent uncertainties associated with labor supply, wages, and access to construction materials have raised concerns for homebuilders which will more likely than not have a related and likely greater impact on those looking for places to live. Homebuilders estimate that the newly imposed tariffs on construction materials will increase new home prices by $10,900 apiece, according to an April 2025 survey by the National Association of Home Builders (NAHB)3. Changing interest rates could have an even greater impact on costs for builders and buyers of both single- and multifamily housing. And overall economic uncertainty surrounding the implications of recent policy changes could continue to slow market activity as consumer confidence languishes at near -record lows. Arden Hills, according to the most recent available data from the U.S. Census Bureau, has approximately 3,400 households. Of those, just over 18% are adults living alone, nearly 40% are Z The State of the Nation's Housing 2025 1 Joint Center for Housing Studies, accessed 10/06/2025 s Builder Confidence Plateaus at Relatively Low Level I NAHB, accessed 09/22/2025 Page 2 of 9 families without children, and 37% are families with school -aged children. The average household size is 2.59 people, which is on par with the state and the national average. Households in Arden Hills are more educated on average than those in other cities in the metropolitan area. More than 62% of adults in Arden hills have a four-year degree. The average annual wage in Arden Hills is about $82,313. The median household income in Arden Hills is $128, 700. The median is the mid -point of the range between the lowest household income and the highest. 50 percent of households in Arden Hills earn less than that and 50 percent of households earn more. Of the total population, about 4 percent lives below the Federal Poverty level. This represents approximately $15,000 in annual income for an individual or $31,200 for a family of four. Arden Hills is a very diverse community in terms of land uses. Approximately 22% of Arden Hills consists of residential land uses, including multifamily properties. Nine percent of the land uses are institutional, mostly represented by the two colleges and the public facilities owned/managed by the City, County, and Federal government. Residential land in Arden Hills is primarily developed as typical single-family home lots with one residential unit on the property. In addition, there are 276 manufactured home lots, 839 multi- family units (these are in buildings that contain five or more units), and approximately 362 homes that have between two and four units in them, including townhomes, duplexes, triplexes, and four- plexes. The homeownership rate in Arden Hills is more than 83% of all households. The median estimated market value of a single-family home is $423,800. Attachment C, Figure 7.7 from the adopted comprehensive plan shows the value of homes throughout the city. This is higher than the region and the county by more than $50,000. The median gross rent in Arden Hills (this includes rents and mortgage payments) is $1,847. Finally, in Arden Hills, there are many cost -burdened households. Twenty-one percent of all households are considered cost -burdened, according to U.S. Census data. This represents approximately 16 percent of owner -occupied households and 50 percent of renter households. Cost -burdened households are those paying more than 30 percent of their income for housing costs. As a fully developed city, Arden Hills has limited land (outside of Rice Creek Commons) to develop or redevelop for new neighborhoods and/or new housing, especially larger scale apartment homes. The Comprehensive Plan does identify goals, strategies, and tools for addressing the community's needs for affordable places to live. Arden Hills' Housing Chapter Identifies the following overarching goal: Develop and maintain a strong, vital, diverse and stable housing supply for all members of the community. To achieve this housing goal, the following policies are proposed: • Promote the development of a variety of housing options by preserving and increasing high -quality housing opportunities that are suitable for a mix of ages, incomes and household types. • Encourage the incorporation of affordable and life -cycle housing into new development and redevelopment where feasible. • Maintain the quality, safety, and unique character of the City's housing stock. • Preserve and strengthen the community's neighborhoods to maintain a high quality of life for residents. Encourage housing development and redevelopment that is complimentary to and enhances the character of the City's established neighborhoods. Page 3 of 9 Section 7.8 Implementation Strategies of the adopted comprehensive plan considers the following opportunities, some of which are underway or complete: • Review City codes to consider and encourage a range of housing opportunities and innovative site design. • The City will pursue grants or other funding opportunities that help reduce the development and construction costs of affordable housing. • Implement the adopted rental regulations to ensure the safety, functionality and maintenance of rental properties. • The City will explore programs that assist in the maintenance of existing manufactured homes. • The City will continue to monitor housing maintenance in neighborhoods and identify tools, if needed, to assist residents with improvements. • Ensure safety, livability and durability of the housing stock through enforcement of the Minnesota State Building Code, which includes educating property owners and residents on housing and property maintenance codes. • Work with owners of existing naturally occurring affordable housing properties to preserve and maintain quality, affordable housing throughout the city. • Implement adopted standards to protect lakes, wetlands, trees, and other open spaces during redevelopments and infill projects. • Recognize existing residential development patterns and neighborhood character when considering infill and redevelopment projects that are near or adjacent to established neighborhoods. • Identify programs, policies, and strategies that encourage aging in community for senior citizens. Discussion Available tools: Zoning code reforms Many communities around the country and in the Twin Cities region have attempted to address the housing shortage and rising cost to live here in many ways. One primary mechanism for making housing easier and therefore less costly to build is by implementing zoning code reforms. Arden Hills is in the process of updating the zoning ordinance. Desired outcomes include reducing regulatory barriers, streamlining zoning districts, and making the code easier to navigate for residents, business owners, and developers alike. Other zoning code -related approaches include eliminating single -family -only residential districts, removing or reducing minimum parking requirements, establishing maximum parking limits, and/or reducing the number of zoning districts. Eliminating single -family -only residential districts does not mean eliminating the ability to build one home per lot, rather it means allowing more units by right on a standard residential lot. Both Minneapolis and Saint Paul have eliminated single-family residential zoning districts that require one single-family home structure per lot and instead allow up to six units by right. According to research by the Minneapolis Federal Reserve, Minneapolis' approach has had a direct effect on both generating a supply of homes as well as keeping the cost of homes low. Saint Paul's new zoning districts have only been in place for two years and the result has not been evaluated. Page 4 of 9 However, Saint Paul has seen more new single-family housing starts over the last two years than it had in the previous five years combined. There are multiple suburban and exurban communities that have adopted similar code amendments, generally allowing up to three units by right on lots that are at least 5,000 square feet. The consultant team has addressed this in their work to update the city's zoning code, in part by allowing more unit types by right and with adopted standards, in each district. Another tactic is to adopt more modern building codes than have been adopted by the state. For example, the most recent update to the International Building Code (IBC) was completed by the International Code Council (ICC) in 2024 and has different standards for fire suppression, stairwells, and elevators all of which are additional costs to developers than the version of the IBC adopted in MN, which is based on the 2020 IBC. One of the most common zoning code reforms aligned with increasing housing affordability is to eliminate minimum parking requirements. This does not mean eliminating parking for new development or redevelopment, rather it means allowing the developer's knowledge of the market to determine how many parking spaces will be provided. It is often paired with adopting a parking maximum. The effect of disconnecting the parking spaces from the housing unit, or the parking spaces from the business means that a more market -driven approach can be taken as generally speaking, government officials do not know as much about the needs of a business or a target market than the developer, property owner or business owner. Unbundling parking can also help support small and emerging businesses and increase reuse of existing, underutilized buildings. Standards for minimizing congestion in the public right-of-way are typically adopted as well. The zoning code update includes revisions to the amount of required parking. The City of Chaska recently completed an overhaul of its 1970s era zoning code. One of the innovative policy initiatives proposed by the Council and Planning Commission was to clarify that PUDs would be used in order to allow flexibility for an underlying base district and the city's general development standards and use the PUD to evaluate and accommodate a desired public benefit, such as affordable housing. The cities of Little Canada, Shoreview, White Bear Lake, and Hugo have both undertaken similar zoning code revisions. The Arden Hills revisions are underway. InclusionM housing or zoning policies Several cities in the region have inclusionary housing policies. Generally, those policies apply to developments requesting financial assistance or certain permissions from a Planning Commission or City Council. Edina and St. Louis Park have perhaps the longest -tenured inclusionary housing policies, adopting the first versions in 2015. St. Louis Park implemented a similar approach. Since then, the city has seen 3,050 units of new housing and of those 698 are affordable to people at or below 60% of the Area Median Income. More recently St. Louis Park also updated its zoning code to allow for more clarity in — and a reduced number of — residential zoning districts, along with more flexibility for housing types. In 2019 the Minneapolis Federal Reserve found that there were five cities that had adopted inclusionary zoning policies and since then several other cities have adopted similar policies. All of the adopted policies are mandatory when public financing is requested from the municipality. Page 5 of 9 Several policies also include provisions for the policy to apply if a certain threshold of new construction or rezoning is needed. For example, in Edina when a site is rezoned for a Planned Unit Development that includes at least 20 units, the policy applies. Several cities also offer the option for a developer to pay an "in -lieu" fee, where they pay a certain amount to the City in exchange for not including any affordable units in the project. In Edina, that city has generated nearly $9 million for its Affordable Housing Trust Fund through inclusionary housing. In Edina, a developer can either provide a certain percentage of affordable units or pay a per -unit fee to the city. Initially (2015) Edina's fee -in -lieu (or "total buy in) was $100,000 per unit but that proved to be too easy for a developer to pay. A recent change to the structure in 2022 raised that fee to $175,000 per unit. Since that study was completed, several other municipalities have adopted inclusionary housing policies, including Shoreview, which adopted a policy in 2022. According to the City of Shoreview's website, Through the City of Shoreview's Inclusionary Housing Policy, a proportion of each new multi family development must include units that are affordable to low- and moderate - income households and working families. If the new development is unable to include affordable dwelling units, they'll have to make a payment to the City instead, which supports the development of low-cost housing in other areas. Policies like these help slow the trend of rising home costs and create intentional space for low-income families to co- exist in the same neighborhoods as everyone else. Affordable housing plays a crucial role in promoting social and economic stability by providing individuals and families with access to safe, decent, and stable housing. It also contributes to community development, reduces homelessness, and supports economic mobility for those in need.' Shoreview's approach is similar to that of the other five municipalities described above. Recent projects that were constructed in Shoreview such as Loden SV, Emrick SV, and the Edison were all constructed before the policy was adopted. Those projects each received Tax Increment Financing. The policy (Attachment A) applies to any market rate multi -unit residential developments being built in Shoreview, and includes: a) New developments that create at least 20 multi -family dwelling units; or b) Substantial reconstruction or rehabilitation of an existing building that contains multi -family dwelling units that includes at least 20 dwelling -units; or c) Any change in use of all or part of an existing building from a non-residential use to a residential use that includes at least 20 dwelling -units. Enforcement is through a development agreement. The policy is very straightforward also identifies incentives such as density bonuses, reduction in minimum lot size, and reduction in provision of open space, among others. Also in 2022 the City of Shoreview adopted Ordinance 1002 (Attachment B), which applies to development of Affordable Housing in that city's R2 and R3 multiple -family zoning districts. It outlines in the city's code of ordinances, when and how affordable housing must be provided and includes related incentives. a https://www.thinkshoreview.com/news-and-events/p/item/56915/what-does-affordable-housing-really-mean. Accessed 10/7/2025. Page 6 of 9 Inclusionary zoning has been shown to be less successful when there is no incentive for the developer. A 2024 study from the Terner Center for Housing Innovation at UC Berkeley demonstrated that while 200,000 new housing units were built over a 10-year period in Los Angeles and of those 49,500 were new affordable units, without the requirement nearly 400,000 new housing units would have been built. Given the relationship between supply and demand, the researcher suggests that adding more units would have reduced the cost -burden to others and that some of those units would have been affordable to those at or below 80 percent of that area's median income.5 The need for incentive is the primary reason inclusionary housing policies are tied to requests for funding from a municipality. This may require a change in the City of Arden Hills' approach to subsidies for developers such as using Tax Increment Finance districts, or adopting an Economic Development Authority levy directed at housing production. This approach would be true for sites outside of the Rice Creek Commons area which has defined goals for affordability and mix of housing types. Other tools and policies Many other communities in the Metropolitan area have taken a more incentive -based approach to increasing housing affordability and housing production through PUDs, master plans, and implementing density bonuses associated with a public benefit in order. For example, in Woodbury, recent efforts to address the City of Woodbury's 2040 Comprehensive Plan vision for a community that has managed, sustainable growth while ensuring housing accessibility for all income levels has resulted in the addition of 688 homes, both single-family and multi -family. Woodbury achieved this by using density bonuses. Density bonuses are a land - use tool that incentivizes more units per development. Most of the projects in Woodbury are part of a master plan. A similar approach to master planning can be accomplished with Planned Unit Developments. Woodbury offers three types of public benefit requirements in exchange for the density bonus: affordable housing, park dedication, and sustainable design. In practice, this has resulted in the following projects in Woodbury: 1. Legends of Woodbury is a 216-unit affordable senior housing project. For that project the developer received the ability to add 30 units more than allowed by right in exchange for providing 1.5 units of affordable housing per acre of developed area AND adding more green space than required. 2. Orville Commons is a 211-unit family -oriented affordable apartment building paired with 24 affordable townhomes. Most of these units have at least two bedrooms. Many have more. 3. The Meadows at Prairie Ridge is a 237-unit family affordable apartment complex that added 39 more units by providing affordable units, more green space than required, and using sustainable building practices. This project received no additional subsidy from the city or through the city's channels. Many cities offer down -payment assistance programs for first-time homebuyers, often greater than $10,000 per homebuyer. And many offer low -interest rehabilitation loans in order to help people 5 https://ternercenter.berkeley.edu/wp-content/uploads/2024/04/lnclusionarv-Zoning-Paper-April-2024-Final.pdf. Accessed 10/01/2025 Page 7 of 9 stay in a home longer, as they age. Those communities use a Housing and Redevelopment Authority (HRA) levy to support those initiatives. Many of the communities with an HRA levy also have created a Local Housing Trust Fund (LHTF), sometimes called an affordable housing trust fund. This new tool authorized by the Minnesota Legislature allows communities with a designated HRA to create what is essentially a special savings account into which they may deposit money to be used purely to build more homes or create more opportunities for homes to be purchased. Communities with a LHTF are also eligible for matching dollars from Minnesota Housing. Other programs municipalities have adopted include partnering with existing housing affordable housing developers to retain what is known as "Naturally Occurring Affordable Housing (NOAH)". These preservation programs seek to keep older apartment complexes up-to-date while preserving their affordability. The city could partner with both for -profit and not -for -profit multi- family property owners to invest in older apartments and in exchange, retain their affordability to people making at or below 80 percent of area median income. homelessness prevention programs, rental assistance, and emergency housing assistance. Another way to increase affordability of single-family homes is to partner with or create a land trust Community land trusts can play a role in creating long-term affordability for single family or townhome homeowners. The land trust holds the high valued land under a home, so the homeowner faces the lower cost of purchasing just the home itself. When the house is sold, the next owner also acquires the home at an affordable price since they are again just purchasing the home and not the land that the home is situated on. In this way the single-family home remains affordable to a succession of homeowners. Shoreview is partnering with the St. Paul -based Rondo Community Land Trust to do this. Cities like Hugo are also evaluating these concepts, much the way Arden Hills is. For example, Hugo is also looking at ways to incentivize smaller scale builders to come and build smaller, so- called "missing middle" homes. These homes usually fit into the existing scale of development in a neighborhood and may look more like single family homes than an apartment building but have between two and eight units. These are just a few of the mechanisms municipalities have used to address housing affordability. All of these choices are available to Arden Hills. Some will take more staff and/or consultant time than others. Budget Impact The potential budget impacts are varied. For example, staff time dedicated to crafting an ordinance for development of affordable housing and/or inclusionary policy and related community outreach would be a lower -cost option. Implementing an EDA levy or creating a local housing trust fund would require more complexity and therefore cost more. Using tax increment financing or tax abatement options would take both staff time and delay the tax benefit of new development at least 25 years into the future, in most cases. The Council may consider hiring a consultant to identify the city's housing needs and market conditions, specifically looking at the existing housing types, housing demand, and development potential in Arden Hills. This could be folded into the 2050 Comprehensive Plan. Page 8 of 9 Additionally, there are grant opportunities to support evaluation and development of affordable housing and housing supply tools available from the Metropolitan Council, Minnesota Housing, and other state and national housing partners. Attachments A. Shoreview Inclusionary Housing Policy (December 2022) B. Shoreview Ordinance for development of affordable housing (July 2022) C. Figure 7.7 Arden Hills 2040 Comprehensive Plan: Estimated owner -occupied market values (2019) D. Federal Reserve table of inclusionary housing policies (2019) E. Presentation Page 9 of 9 Attachment A N =v 3► ENI�% Shoreview Inclusionary Housing Policy This policy promotes high quality housing for households with a variety of income levels, ages, and sizes in order to meet the city's goal of preserving and promoting economically diverse housing options in our community. The city recognizes the need for affordable housing to households of a broad range of income levels in order to maintain a diverse population and to provide housing for those who live or work in the city. Without intervention, the trend toward rising housing prices in new developments will continue to increase. As a result, this policy is being adopted to ensure that a reasonable proportion of each new multi -family development includes units affordable to low -and -moderate income households and working families or make a payment in lieu of including affordable units. The requirements set forth in this policy further the city's housing goals and the city's comprehensive plan to create and preserve affordable housing opportunities. These requirements are intended to provide a structure for participation by both the public and private sectors in the production of affordable housing. 1. APPLICABILITY AND MINIMUM PROJECT SIZE This policy applies to any market rate multi -unit residential developments being built in Shoreview, and includes: a) New developments that create at least 20 multi -family dwelling units; or b) Substantial reconstruction or rehabilitation of an existing building that contains multi -family dwelling units that includes at least 20 dwelling -units; or c) Any change in use of all or part of an existing building from a non-residential use to a residential use that includes at least 20 dwelling -units. The development must comply with the Inclusionary Housing Policy as amended and approved by the city council as of the date the development enters into a development agreement with the city. 2. DEFINITIONS The following words and terms, when used in this chapter, have the following meanings unless the context indicates otherwise. Affordable. Housing is affordable when no more than 30% of the gross income of the household is required to pay for such housing and utility costs, fees and charges. Affordable Rents. The rent and utilities for the affordable housing units will be based on the higher of the HUD Fair Market Rents for the Metropolitan Statistical Area or, if applicable, the Multifamily Tax Subsidy Projects (MTSP) Income Limits are used to Shoreview Inclusionary Housing Policy determine qualification levels as well as set maximum rental rates for projects funded with tax credits or tax exempt housing bonds authorized under the Internal Revenue Code as adjusted annually. Area Median Income (AMI). Area Median Income or AMI means the median household income as most recently determined by the United States Department of Housing and Urban Development for the Minneapolis -St. Paul -Bloomington, Minnesota -Wisconsin Metropolitan Statistical Area, as adjusted for household size and number of bedrooms. Density Bonus Unit. A unit as a result of an increase in density permitted above the per acre limit established by the city code. Naturally Occurring Affordable Housing (Noah). Existing owner -occupied or rental residential housing that is (a) affordable for at least 20% of the units to a household at or below 60% of AMI, (b) classified in the Class B and C real estate categories, and (c) was constructed between 1940 and 1990. Substantial Reconstruction or Rehabilitation. When the cost of improvement of an affordable housing building exceeds 20% of the value of the property, excluding land, after improvements. Tenant Paid Rent. The monthly rent for an affordable dwelling unit shall include rent, utility costs and any other non -optional monthly occupancy charges. 3. AFFORDABLE DWELLING UNITS General requirement Rental developments subject to this policy shall provide a minimum number of affordable dwelling units or a payment in lieu subject to the requirement listed below. Calculation of units and payment in lieu required. The following outlines the calculations of affordable units or payment in lieu of. a) To calculate the number of affordable dwelling units required in a development the total number of approved dwelling units shall be multiplied by five percent (5%), seven and a half percent (7.5%), or ten percent (10%) depending on the affordability standard. If the final calculation includes a fraction, the fraction of a unit shall be rounded up to the nearest whole number. b) If an occupied rental property with existing dwelling units is substantially remodeled and/or expanded, the number of affordable dwelling units shall be based on the total number of units following completion of renovation/expansion. At least five percent (5%), seven and a half percent (7.5%), or ten percent (10%) shall be affordable, depending on the affordability standard. 2 Shoreview Inclusionary Housing Policy c) NOAH dwelling units that are being demolished or converted to a use other than low-income dwelling units in connection with construction of the development must be replaced in the new development. New developments must include a minimum number of affordable dwelling units equal to at least twenty percent (20%) of the total number of dwelling units in the development and be affordable at 60% area median income. d) The inclusionary housing requirement may be satisfied by a payment in lieu of constructing units within the development. Payments will be assessed according to the Fee Schedule in the city code and charged per unit of affordable housing not being built — calculated at 10% of the total number of units. The fee will be paid into the Shoreview Affordable Housing Trust Fund. 4. AFFORDABILITY LEVEL The required number of affordable dwelling units within a residential project subject to this policy shall meet an income eligibility and rent affordability standard for the term of the restriction as follows: a) Rental Projects: a. At least ten percent (10%) of the units shall be affordable for households at eighty percent (80%) Area Median Income (AMI), or b. At least seven and a half percent (7.5%) of the units shall be affordable for households at sixty percent (60%) Area Median Income (AMI), or c. At least five percent (5%) of the units shall be affordable for households at fifty percent (50%) Area Median Income (AMI). b) Demolished or converted NOAH units: a. NOAH units demolished or converted to a use other than affordable housing in connection with the construction of the new development must be replaced at rate and affordability level as noted in Section 3c. The new units must be comparable in bedroom size to the units demolished or converted and be affordable to households at 60% AMI or below. c) Rent price level: a. The monthly rental cost for an affordable dwelling unit shall include rent, utility costs, and any other non -optional monthly occupancy charges, identical to the costs incurred by market -rate renters. b. Surface parking for all inclusionary units, if available, or enclosed parking for inclusionary units at the 50%AMI affordability level shall also be included in the monthly rent for the unit. 3 Shoreview Inclusionary Housing Policy c. The maximum rent amount shall be based on the metropolitan area that includes Shoreview adjusted for bedroom size and calculated annually by the Department of Housing and Urban Development and posted by Minnesota Housing for establishing rent limits for the Housing Tax Credit Program. d) Period of affordability: a. For rental developments subject to this policy, the period of affordability for the affordable dwelling units shall be at least twenty (20) years, up to twenty- five (25) years. The exact period of affordability will be determined through negotiation with the city. S. FAMILY SIZED UNIT REQUIREMENTS Developments with 50 units or greater are required to include a minimum number of three, four -bedroom or larger units. The specific number of three, four -bedroom size units required per development is based on the total number of units in the development as noted in the table below. Building Size - total residential units Required Minimum Number of 3 and/or 4-bedrooms or larger size units 50-74 2 75-99 3 100-124 4 125-149 5 150-174 6 175+ 7 Developments with age restrictions serving households 55 years of age or older are exempt from this requirement. Any deviation from the family size unit policy requires city approval. 6. LOCATION OF AFFORDABLE RENTAL DWELLING UNITS Except as otherwise specifically authorized by this policy, the affordable dwelling units shall be located within the development. 7. STANDARDS FOR INCLUSIONARY RENTAL UNITS Size and design of affordable units The developer shall not designate specific units for affordability. They shall be of the same design, size and materials as market -rate units. 4 Shoreview Inclusionary Housing Policy 8. INTEGRATION OF AFFORDABLE DWELLING UNITS Distribution of affordable rental housing units The affordable dwelling units shall be incorporated into the overall project unless expressly allowed to be located in a separate building approved by the city council. Affordable dwelling units shall be distributed throughout the building. Number of bedrooms in the affordable units The affordable dwelling units shall have a number of bedrooms in the approximate proportion as the market rate units. The mix of unit types, both bedroom and accessible units, of the affordable dwelling units shall be approved by the city. Affordable rental housing unit size The affordable dwelling units shall have room sizes the same as market rate units. Tenants Rental affordable dwelling units shall be rented only to income eligible families during the period of affordability. A household that was income eligible at initial occupancy may remain in the affordable dwelling unit for additional rental periods as long as the income of the household does not exceed one -hundred forty percent (140%) of the applicable AM I. 9. NON-DISCRIMINATION BASED ON RENT SUBSIDIES Developments covered by the policy must not discriminate against tenants who would pay their rent with federal, state, or local public assistance, including tenant based federal, state, or local subsidies, including, but not limited to rental assistance, rent supplements, and Housing Choice Vouchers. 10. AFFORDABLE HOUSING PERFORMANCE AGREEMENT a) Applicability In cases where the development does not require an Executed Development Agreement, developments that are subject to this policy shall include an Affordable Housing Performance Agreement as described below. An Affordable Housing Performance Agreement describes how the developer complies with each of the applicable requirements of this policy. b) Approval a. The Affordable Housing Performance Agreement shall be approved by the city. b. Minor modifications to the plan are subject to approval by the city manager. Major modifications are subject to approval by the city council. Items that are 5 Shoreview Inclusionary Housing Policy considered major and minor will be designated in the Affordable Housing Performance Agreement. c) Contents The Affordable Housing Performance Agreement shall include at least the following: a. General information about the nature and scope of the development subject to these regulations. b. The total number of market rate units and the number of affordable dwelling units in the rental development. c. The floor plans for the affordable dwelling units show the number of bedrooms and bathrooms in each unit. d. The approximate square footage of each affordable dwelling unit and average square foot of market rate unit by types. e. Building floor plans and site plans showing the location of each affordable dwelling unit f. The order of completion of market rate and affordable dwelling units. g. An Affordable Dwelling Unit Management Plan documenting policies and procedures for administering the affordable dwelling units in accordance with the Affordable Housing Performance Agreement. h. Any and all other information that the city manager may require that is needed to achieve the council's affordable housing goals. d) Recorded agreements, conditions, and restrictions a. An Affordable Housing Performance Agreement shall be executed between the city and a developer, in a form approved by the city attorney, based on the Affordable Housing Plan described in Section 10, which formally sets forth development approval and requirements to achieve affordable housing in accordance with this policy and location criteria. The Agreement shall identify: The location, number, type, and size of affordable housing units to be constructed; 2. Rental terms; occupancy requirements; 3. A timetable for completion of the units; and 4. Restrictions to be placed on the units to ensure their affordability and any terms contained in the approval resolution by the city as applicable. b. The applicant or owner shall execute any and all documents deemed necessary by the city manager, including, without limitation, restrictive C: Shoreview Inclusionary Housing Policy covenants, and other related instruments, to ensure the affordability of the affordable housing units in accordance with this policy. c. The applicant or owner must prepare and record all documents, restrictions, easements, covenants, and/or agreements that are specified by the city as conditions of approval of the application prior to issuance of a zoning compliance permit for any development subject to this policy. d. Documents described above shall be recorded in the Ramsey County Registry of Deeds as appropriate. e. Inclusionary Housing Program Guide: The affordable units will be managed and operated in compliance with the rules and regulations outlined in the Inclusionary Housing Program Guide. 11. AFFORDABLE HOUSING TOOLS AND INCENTIVES The developer of any of the following types of development that creates 20 or more total dwelling units or preserves 20 or more NOAH units is eligible to use any of the following affordable housing tools and incentives for which it qualifies: a) New residential rental; b) New mixed -use development with a residential rental; c) Renovation of multiple -family residential structure that preserves or increases the number of residential units from the number of units in the original structure; d) Development that changes the use of an existing building from nonresidential to residential; and For developments that include existing units affordable to households with incomes at or below 80% of AMI, to qualify for the tools and incentives of this article a development must have a net gain in total housing units on the site(s) of the development affordable to households with incomes at or below 80% of AMI that is equivalent or greater than the number required in Section 3. A development that complies with the requirements of this chapter by payment pursuant to Section 3 is not eligible to use the affordable housing tools and incentives described in this article. To use the tools and incentives described in this article, prior to issuance of a certificate of occupancy, the developer of a qualifying development must provide the city with the record evidence of a covenant that maintains the housing units as affordable rental housing to households at or below 80% of AMI for a period of no less than 20 years, and up to 25 years. Shoreview Inclusionary Housing Policy Use of an individual tool or incentive described in this article is prohibited if the City Council determines that the resulting development has the potential to negatively impact the surrounding neighborhood and that the negative impacts outweigh the positive benefits of the affordable units created. The City Council may, at its sole discretion, allow use of the incentives for developments that create or preserve less than 20 units where the City Council finds it to be in the public's interest. Shoreview Affordable Housing Trust Fund. The city may consider awarding funding from the Shoreview Affordable Housing Trust Fund. Tax Increment Financing (TIF) or Tax Abatement. Where eligible under applicable state laws and when consistent with the city's financial assistance policy, the city may, upon a showing of demonstrated need, consider the use of TIF or Tax Abatement as a way to incentivize the creation of housing developments that are affordable at a minimum 5%/7.5%/10% of units which include a mix of housing units affordable to households at or below 50%/60%/80% of AM I. Density Bonus. To incentivize the creation of affordable housing units, a residential development within zoning districts regulating development intensity through units per acre maximums qualify for the following density bonuses for each affordable unit provided at varying household income levels as follows: a) Each low-income household unit affordable to households at or below 80% of AMI qualifies the overall development for one bonus dwelling unit up to a maximum of a 15% increase over current zoning. In no instance may density bonus units be allocated to parcels designated by the comprehensive plan for residential densities of less than five dwelling units per gross acre. Site Area Reduction. To incentivize the creation of affordable housing units, a residential development that includes at least 5%/7.5%/10% of its total dwelling units affordable to households at or below 50%/60%/80% ofAMI may reduce the required minimum site area by up to 10% unless the City Council determines that the reduction is likely to create a specific adverse public health, safety, or welfare impact or would otherwise conflict with local, state, or federal regulations, rules, or laws. Shoreview Inclusionary Housing Policy Site Width Reduction. To incentivize the creation of affordable housing units, a residential development that includes at least 5%/7.5%/10% of its total dwelling units affordable to households at or below 50%/60%/80% of AMI may reduce the required minimum site width by up to 10%unless the City Council determines that the reduction is likely to create a specific adverse public health, safety, or welfare impact or would otherwise conflict with local, state, or federal regulations, rules, or laws. Open Space Reduction. To incentivize the creation of affordable housing units, a residential development that includes at 5%/7.5%/10% of its total dwelling units affordable to households at or below 50%/60%/80% of AMI may reduce the required minimum usable open space by up to 10% unless the City Council determines that the reduction is likely to create a specific adverse public health, safety, or welfare impact or would otherwise conflict with local, state or federal regulations, rules, or laws. Development Fee Deferment The city may consider development fee deferrals from the Shoreview Affordable Housing Trust Fund for zoning application fees, building permit fees, park dedication fees, sewer availability charge (SAC) fees and related infrastructure fees to a qualifying development under the following circumstances: a) When a residential development includes more than the required 5%/7.5%/10% of its total dwelling units as housing affordable to households at or below 50%/60%/80% of AMI, when calculated before any applicable density bonus, the development may be eligible to defer up to the full amount of its development fees until 12 months after the development obtains its certificate of occupancy. The city will charge an annual interest of 5% during the deferral period. b) When a residential development includes at least 10%/15%/20% of its total dwelling units as housing affordable to households at or below 50%/60%/80% of AM I, when calculated before any applicable density bonus, the development may be eligible to defer up to the full amount of its development fees until 24 months after the development obtains its certificate of occupancy. The city will charge an annual interest of 5% during the deferral period. The interest paid to the city during the deferral will be deposited into the Shoreview Affordable Housing Trust Fund. Attachment B STATE OF MINNESSOTA COUNTY OF RAMSEY CITY OF SHOREVIEW ORDINANCE NO.1002 AN ORDINANCE TO AMEND CHAPTER 200 OF THE MUNICIPAL CODE THE COUNCIL OF THE CITY OF SHOREVIEW ORDAINS that Chapter 200, Development Regulations, is hereby amended by revising Section 202, Definitions, Section 20S.080 Residential Overview, Section 20S.083 Attached Residential District (R2), and Section 20S.084 Multiple Dwelling Residential District (R3). Section 202 Definitions. 202.070. Unless specifically defined below, in Section 205.097 pertaining to Flood Plan Management, or in Section 208.020 pertaining to Signs, words or phrases used in the City of Shoreview Code of Ordinances shall be interpreted so as to give them the some meaning as they have in common usage and so as to give subject code its most reasonable application. Affordable Housing. Housing if affordable when no more than 30 percent of the gross income of the household is required to pa_y for such housing and utility costs, fees and charges. Affordable Rents. Affordable rent and utilities as part of the Inclusionary Housing Policy will be based on the higher of the HUD Fair Market Rents for the Metropolitan Statistical Area or, if applicable, the Multifamily To Subsidy Projects (MTSP). Income limits are used to determine qualification levels as well as set maximum rental rates for projects funded with tax credits or tax exempt housing bonds authorized under the Internal Revenue Code. as adiusted annually. Area Median Income (AMI). The median household income as most recently determined by the United States Department of Housing and Urban Development for the Minneapolis -St. Paul -Bloomington Metropolitan Statistical Area, as adjusted for household size and number of bedrooms. Density Bonus Unit. A unit as a result of increase in density permitted above the per acre limit established by the city code. Market Rate Dwelling Unit. Any dwelling unit that does not meet the affordable housing requirements. Naturally Occurring Affordable Housing (NOAH). Existing owner -occupied or rental housing units that are affordable and are unsubsidized by any federal housing program. Substantial Reconstruction or Rehabilitation. When the cost of improvements of an affordable housing building exceeds 20 percent of the value of the property, excluding land, after improvements. Tenant Paid Rent. The monthly rent for an affordable dwelling unit shall include rent, utility costs and any other non -optional monthly occupancy charges. Section 205.080 Residential Districts Overview (A) Purpose. The residential districts are established to: (6) Provide residential development at the minimum standards of this ordinance but not to exceed the gross development densities designated in the Land Use Chapter of the Comprehensive Guide Plan unless approved by the City Council. (E) Development of Affordable Housing in R2 and R3 Zoning Districts. The following development types in the R2 and R3 zoning districts will be required to provide a certain number of affordable housing units as calculated in Section 20S.080 (E) (7). • New developments that create at least 20 multi -family dwelling units; or • Substantial reconstruction or rehabilitation of an existing building that contains at least 20 multi -family dwelling units; or • Any change in use of all or part of an existing building from a non- residential use to a residential use that includes at least 20 dwelling units. (7) Calculation of units and payment in lieu. The following outlines the calculations of affordable units or payment in lieu required for all developments that meet the standards in Section 20S.083 (D). (a) To calculate the number of affordable dwelling units required in a development the total number of approved dwelling units shall be multiplied by five percent (S%), seven and a half 2 percent (7.5%), or ten percent (70%) depending on the affordability standards in Section 205.083 (D) (b). If the final calculation includes a fraction, the fraction of a unit shall be rounded up to the nearest whole number. (b) If an occupied rental property with existing dwelling units is remodeled and/or expanded, the number of affordable dwelling units shall be based on the total number of units following completion of renovation/expansion. At least five percent (5%), seven and a half percent (ZS%), or ten percent (70%) shall be affordable, depending on the affordability standard. (c) NOAH dwelling units that are being demolished or converted to a use other than affordable dwelling units in connection with construction of the development must be replaced in the new development. New developments must include a minimum number of affordable dwelling units equal to at least twenty percent (20%) of the total number of dwelling units in the development and be affordable at sixty percent (60%) Area Median Income (AM1). (d) The affordable housing requirement may be satisfied by a payment in lieu of constructing units within the development. Pavments will be assessed accordina to Shoreview's Administrative Fee Schedule and charged per unit of affordable housing not being built calculated at ten percent (70%) of the total number of units. The fee will be paid into the Shoreview Affordable Housina Fund. (2) Affordability Level. The required number of affordable dwelling units within a residential project subject to this chapter shall meet an income eliaibility and rent affordability standard for the term of the restriction as follows: (a) Pen tal Projects: i. At least ten percent (70%) of the units shall be affordable for households at eighty percent (80%) Area Median Income (AMID or ii. At least seven and a half percent (7.5%) of the units shall be affordable for households at sixty percent (60%) Area Median Income (AMI): or iii. At least five percent (5%) of the units shall be affordable for households at fifty percent (50%) Area Median Income (AMID (b) Demolished or Converted NOAH Units. i. NOAH units demolished or converted to a use other than affordable housing in connection with the construction of a new development must be replaced at a rate and affordabilitylevel evel as noted in Section 205.083 (E) (3). The new units must be comparable in bedroom size with the units demolished or converted and be affordable to households at sixty percent (60%) AM1. (c) Rent Price Level. i. The monthly rental cost for an affordable dwelling unit shall include rent, utility costs, and any other non -optional monthly occupancy charges, identical to the costs incurred by market - rate renters. Surface parking for all inclusionary units, if available, or enclosed parking for inclusionary units at the SO% AMI affordability level shall also be included in the monthly rent for the unit. The maximum rent amount shall be based on the metropolitan area that include Shoreview adiusted for bedroom size and calculated annually by the Department of Housing and Urban Development and posted by Minnesota Housing for establishing rent limits for the Housing Tax Credit Program. (d) Period of Affordability. i. For rental developments subject to this chapter, the period of affordability for the affordable dwelling units shall be at least twenty (20) years, up to twenty-five ive (2S) years. The exact period of affordability will be determined through negotiation with the city. (3). Family Size Unit Requirements. Developments with 50 units or greater are required to include a minimum number of three, four - bedroom or larger units. The specific number of three, four -bedroom size units required per development is based on the total number of units in the development as noted in the table below. Development with age restrictions serving households 55 _years of age or older are exempt from this requirement. Any deviation from the family size unit requirement must have city approval. Building Size - total Required Minimum Number of 3 and/or residential units 4-bedrooms or larger size units 50-74 2 75-99 3 700-724 4 12S-149 S 7SO-774 6 17S+ 7 (4) nLocation of Affordable Dwelling U its. Except as otherwise specifically authorized by this code, the affordable dwelling units shall be located within the development. 5) Standards for Affordable Dwellina Units. (a) Size and design of affordable dwelling units. The developer shall not designate specific units for affordability. They shall be the some desian. size and materials as market -rate units. (b) Distribution of affordable dwelling units. The affordable dwelling units shall be incorporated into the overall project unless expressly allowed to be located in a separate building approved by the city council. Affordable dwellina units shall be distributed throughout the buildin (c) Number of bedrooms in the affordable units. The affordable dwelling units shall have a number of bedrooms in the approximate proportion as the market rate units. The mix of market rate and affordable dwellina units shall be aooroved by the city. (d)Affordable dwelling unit size. The affordable dwelling units shall have room sizes comparable to the room sizes in market rate dwelling units. (e) Tenants. Rental affordable dwelling units shall be rented only to income eligible families during the period of affordability. AA household that was income eligible at initial occupancy may remain in the affordable dwelling unit for additional rental periods as long as the income of the household does not exceed one -hundred forty percent (740%) of the applicable AMI. 6) Non -Discrimination Based on Rent Subsidies. Develooments covered by the chapter must not discriminate against tenants who would pay their rent with federal, state, or local public assistance, including tenant based federal, state, or local subsidies, including, but not limited to rental assistance. rent suoolements. and Housina Choice Vouchers. (7) Affordable Housing Plan. (a)Agglicability. In cases where the development does not require an Executed Development Agreement, developments that are subject to this code shall include an Affordable Housing Plan as described below. An Affordable Housing Plan describes how the developer complies with each of the applicable requirements of this code. (b)Approval. (i) The Affordable Housing Plan shall be approved by the city council. (ii) Minor modifications to the plan are subject to approval by the city manager. Major modifications are subject to approval by the city council. Items that are considered major and minor will be designated in the Affordable Housing Plan. (c) Content. The Affordable Housing Plan shall include the following (i) General information about the nature and scope of the development subject to these regulations. (ii) The total number of market rate units and the number of affordable dwelling units in the rental development. (iii) The floor plans for the affordable dwelling units showing the number of bedrooms and bathrooms in each unit. (iv) The approximate square footage of each affordable dwelling unit and average square foot of market rate unit by types. (v) Building floor plans and site plans showing the location of each affordable dwelling unit (vi) The order of completion of market rate and affordable dwelling units. (vii)An Affordable Dwelling Unit Management Plan documenting policies and procedures for administering the affordable dwelling units in accordance with the Affordable Housing Performance Agreement. (viii) Any and all other information that the city manager may require that is needed to achieve the council's affordable housing goals. (8) Recorded Agreements, Conditions and Restrictions (a)An Affordable Housing Performance Agreement shall be executed between the city and a developer, in a form approved by the city attorney, based on the Affordable Housing Plan described in Section 205.083 (D) (7), which formally sets forth development approval and requirements to achieve affordable on housing in accordance with this chapter and location criteria. The Agreement shall identify: (i) The location, number, type, and size of affordable housing units to be constructed; (ii) Rental terms and occupancy requirements: (iii) A timetable for completion of the units; and (iv) Restrictions to be placed on the units to ensure their affordability and anv terms contained in the aooroved resolution as applicable. (b) The applicant or owner shall execute any and all documents deemed necessary by the city manager, including, without limitation, restrictive covenants, and other related instruments, to ensure the affordability of the affordable housing units in accordance with the requirements of this chapter. (c) The applicant or owner must prepare and record all documents, restrictions, easements, covenants, and/or agreements that are specified by the city as conditions of approval of the application prior to issuance of a zoning compliance permit for any development subject to the requirements of this chapter. (d) Documents described above shall be recorded in the Ramsey County Re_c i� stry of Deeds as appropriate. (E) Affordable Housing Tools and Incentives - General Requirements. (7) The developer of any of the housing types listed in Section 205.083 (D) is eliaible to use anv of the affordable housina tools and incentives described in this section. (2) For developments that include existing units affordable to households with incomes at or below 80% of AMI, to qualifygualify for the tools and incentives of this article a development must have a net gain in total housing units on the sited of the development affordable to households with incomes at or below 80% ofAMI that is equivalent or greater than the number required in Section 205.083 (D) (7 ). (3) A development that complies with the requirements of this chapter by payment pursuant to Section 205.083 (D) (7) (d) is not eligible to use the affordable housing tools and incentives described in this article. 7 (4) To use the tools and incentives described in this chapter, prior to issuance of a certificate of occupancy, the developer of a qualifying development must provide the city with the record evidence of a covenant that maintains the o,000rtunity housina units as affordable rental housing to households at or below 80% of AMI for a period of no less than 20 years, and up to 25 years. (5) Use of an individual tool or incentive described in this article is prohibited if the city council determines that the resulting development has the potential to negatively impact the surrounding neighborhood and that the negative impacts outweigh the positive benefits of the opportunity units created. (6) The city council may, at its sole discretion, allow use of the incentives for developments that create or preserve less than 20 units where the city council finds it to be in the public's interest. (F) Available Affordable Housing Tools and Incentives (7) Affordable Housing Trust Fund. The city may consider awarding fundina from the Affordable Housina Trust Fund. (2) Tax Increment Financing_(TIF) or Tax Abatement. Where eli_ci� ble under applicable state laws and when consistent with the cit it's financial assistance policy, the city may, upon a showing of demonstrated need, consider the use of TIF or Tax Abatement as a way to incentivize the creation of housing developments that are consistent with the city's affordable housing policy. Q Density Bonus. A residential development within zoning districts regulating development intensity through units per acre maximums qualify for the following density bonuses for each affordable unit rovided at varvina household income levels as follows: (a) Each affordable dwelling unit affordable to households at or below 80% f AMI qualifies the overall development for one bonus dwelling unit up to a maximum 75% increase over current zoning_ (b) In no instance may density bonus units be allocated to parcels designated by the comprehensive plan for residential densities of less than five dwelling units per gross acre. j4) Lot Size Reduction. A residential development that includes at least 5%/7.5%/70% of its total dwelling units affordable to households at or below 50016/60%/80% of AMI may reduce the required minimum site area by to 70% unless the City Council determines that the reduction is likely to create a specific adverse public health, safety, or welfare impact or would otherwise conflict with local, state, or federal regulations, rules, or laws. (5) Lot Width Reduction. A residential development that includes at least 5%/7.596/70% of its total dwelling units affordable to households at or below 50016/605v6/80% of AMI may reduce the required minimum site width by up to 70%unless the City Council determines that the reduction is likely to create a specific adverse public health, safety, or welfare impact or would otherwise conflict with local, state, or federal regulations, rules, or laws. (6) Lot Coverage Bonus. A residential development that includes at least 59,6/7.5%110% of its total dwelling units affordable to households at or below 50916/60%/80% of AMI may increase the maximum lot coverage by to 70% unless the City Council determines that the lot coverage increase is likely to create a specific adverse public health, safety. or welfare im,oact or would otherwise conflict with local. state or federal regulations, rules, or laws. (7) Height Bonus. A residential development that includes at least 5916/7.5916/70% of its total dwelling units affordable to households at or below 50916/60916/80% of AMI qualifies for a height bonus of one additional story above the height limit set forward on the City's height limits map unless the City Council determines that the height is likely to create a specific adverse public health, safety, or welfare impact or would otherwise conflict with local, state, or federal regulations, rules, or laws. (a) This section may not be interpreted to allow a height bonus that exceeds the requirements and limitations of the Federal Aviation Administration or the MSP Airport Zoning Ordinance. (8) Development Fee Deferment. The city may consider development fee deferrals from the Affordable Housing Trust Fund for zoning application fees, building permit fees, park dedication fees, sewer availability charge (SAC) fees and related infrastructure fees to a qualifying development under the following circumstances: O] (a) When a residential development includes more than the required 5%/7.59,6'/10% of its total dwelling units as housing affordable to households at or below 50916/60916/80% of AMI, when calculated before any pplicable density bonus, the development may be eligible to defer up to the full amount of its development fees until 72 months after the development obtains its certificate of occupancy. The city will charge an annual interest ofS% during the deferral period. (b) When a residential development includes at least 70916/75916/20% of its total dwelling units as housing affordable to households at or below 0916/60916/80% of AMI, w en calculated before any applicable density bonus, the development may be eligible to defer up to the full amount of its development fees until 24 months after the development obtains its certificate of occupancy. The city will charge an annual interest of S% during the deferral period. (c) The interest paid to the city during the deferral will be deposited into the city's affordable housing trust fund. Section 205.083 Attached Residential District (R2) (A) Purpose. In addition to the purpose defined in Section 205.080 (A), the Attached Residential District is established to: (2) Reserve appropriately located areas for family living in a variety of dwellings at a reasonable range of population densities consistent with the Land Use Chapter of the Comprehensive Guide Plan. Developments may be allowed to exceed the density recommendation in the Comprehensive Guide Plan by providing affordable housing consistent with Section 205.080 (E) and (F). (D) Development of Affordable Housing. Multi -family structures that meet the requirements in Section 205.080 (E) and (F) may be eligible for development and financial incentives, as described in Section 205.080 (G). Section 205.084 Multiple Dwelling Residential District (R3) 10 LA) Purpose. In addition to the purpose defined in Section 20S.080 (A), the Multiple Dw fling Residential District is established to: (3) Reserve appropriately located areas for higher density family living in a variety of types dwellings at a reasonable range of population densities consistent with the Land Use Chapter of the Comprehensive Guide Plan. Developments may be allowed to exceed the density recommendation in the Comprehensive Guide Plan by providing affordable housing consistent w th Section 20S.080 (E) and (F). (D) Development of Affordable Housing. Multi -family structures that meet the requirements in Section 20S.080 (E) and (F) may be eligible for development and financial incentives, as described in Section 20S.080 (G). Effective Date. This ordinance shall become effective the day following its publication in the City's official newspaper. Publication Date. Published on the of , 2022 Sandra C. Martin, Mayor 11 Attachment C City of Arden Hills - 2040 Comprehensive Plan Shoreview county Rd I W 3 _ _ - _ ____.. _ __ county Rd I w _ I I I F I I 1 I I I ;� tunre tare 1 - In l t 1 - �— �— G y Rtl 96 w _ O III - 10 �.,ti ilq'... w.,.•i LakeVle ryl. - Courtly Rd FNI oil I unty Rd E2 h\ �y •# Ci1 rt ..'W _. County Rd E m 3 - I■ r I ■mo 2 d I r � ♦�ILL 'I II 4 r �� county Rdgw i ^.., 1�► ► .,,..,__ �` J------- ' Roseville 2n15Ouvt,er Occgpied Housing Esti—dM, Valli $1-$Bd,5g0 l30% AMI antl boloy4(21 parcNel SB4,5013150,500131%t050%AMI)(252" WS) $150,501$2]B,5g0151%to BO%AMIIId80 parcels) $238.501.$409,101181%to 135%AMI)l10512 parces) 5409,001 5804,0001138%td 2WA AMI)(312 parcels) $604,001 and above (Greater than 200%AMI)181 parcels) Arden Hills Comprehensive Plan AI�XNHIIas Figure 7.7 Owner Occupied Housing Value 2.000 WSB Arden Hills, MN =2,0oot.x a ti o W O ca LU W y V a CL O V a W +J W v •(n fC N � O 7- � o Cn O V V O •v: � 0 O > r- O N Gy1 'a En O 'a v `* 0 -aCC . O G u O N 7.4 .O f0 .Ni a- cC cC M4 sa 4 O + 124 v 0 p `r . O p G fC 2r far 4 ' a (n O �y O zt i O y O w a a bAy Q. 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Q v_ 4A > •� O O N O >/) a-J c i-1 r6 O CO O O U � O • (3) ca C— U L ro ro ' U 4-J ro ca U � N � O 4-, >- 4A E CAA L > N N 0O o ro 4-1 >- co 4-1 cn CAA N O bn p M O �, O ro O o V) F >- U s -0 = bp F = 4-10 O ' � DC �O N ' --� p _I—_i . O O N '� � .� N s -0� L Ln N i E i ro � a-J ro }' > N i E i +� c�i� i o NO O U v; u LL C- O c) 0 0oc U O V) aA N O CAA � cn can s 4A ro 4-1 O C: 4 ' ca co E co C: U O O v) O °' +- Ul U = O U C6 O � Q Q ,U Ca CAA bn 4-1 ro � a--� r w z a 4- L.. a c L a rc 4- ti EN HILLS MEMORANDUM DATE: October 13, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Rice Creek Commons/TCAAP Discussion Budgeted Amount: N/A For Council Consideration Actual Amount: N/A AGENDA ITEM - 3E Funding Source: N/A Council will have the opportunity to comment on any TCAAP related items they so choose. Background N/A Budget Impact N/A Attachment N/A Page 1 of 1 AGENDA ITEM - 3F '!Tt -AII��EN_ HILLS MEMORANDUM DATE: October 13, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Agenda Planning Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss its next Work Session agenda. Background Per Council's adopted policy on agenda setting, please find the proposed agenda below for the upcoming meeting. October 271h Work Session • Land Use Application Concept Review • 9 Cities Meeting Update • Accessory Dwelling Unit Discussion • EDC Membership • Cannabis Discussion • Agenda Planning (time sensitive) • RCC/TCAAP Discussion November loth Work Session • 2026 Fee Schedule • 2026 Budget • Agenda Planning (time sensitive) • RCC/TCAAP Discussion Attachment A is the list of topics that have yet to be discussed by Council and the 2025 ranking of priority topics. Staff will begin to work the higher priority items into upcoming Work Sessions sooner while putting the lower priority items to later discussions. Please note, this does Page 1 of 2 not reflect all items at Work Sessions as Staff will have necessary items for discussion, such as, budget discussions, concept plan reviews, or Public Works projects that need timely direction. Council may want to discuss whether any items need to be added to this list for future discussion or assign a future meeting for some of these items. This would need to be done by a majority consensus of Council. Below is a running list of things Staff brings forward to Work Session annually, in recent years, we have shifted away from bringing some items forward unless needed, such as, the Pavement Management Update from Public Works. Note, these timelines may shift year to year. Most items discussed at Work Sessions are one-off items that may require multiple meetings but are usually not reoccurring. • January o Legislative priorities • February o None • March o Initial guidance on next year's Public Works projects • April o None • May o None • June o Follow up on next year's Public Works projects • July o Capital improvement planning • August o Operating budgets • September o Operating budget and levy discussion • October o State of the City (if planned for early following year) • November o City-wide budget and fee schedule o Follow up on next year's Public Works projects • December o Committee and commission appointments Budget Impact N/A Attachment Attachment A: Council Priorities Attachment B: Agenda Setting Policy Page 2 of 2 Attachment A Topic for Consideration Short-term Rental Ordinance Likely Responsible Department CD/Admin ToltanWge 15 3.00 Majority Next Steps Council WS Rental Licensing Program CD/Admin 15 3.00 Council WS Accessory Dwelling Units CD 12 2.40 Council WS Funding for Lake Johanna Boulevard Trail PW/Fin 9 1.80 Council WS EDA Membership Discussion CD/Admin 91 1.80 Council WS Climate Action Plan Admin 9 1.80 Council WS Code of Conduct Admin 8 1.60 Council WS Encroachment Discussion (2025)/Adopt A Spot PW 8 1.60 Staff Recommendation Volunteer Recognition (to Personnel first) Admin 8 1.60 Staff Recommendation Cannabis Discussion CD/Admin 8 1.60 Council WS Committee Commission Goal Setting Admin 7 1.40 Staff Recommendation Energy Audit Admin 7 1.40 Staff Recommendation January - March Meeting Schedule Admin 7 1.40 Staff Recommendation Temporary Goats/Buckthorn Admin 7 1.40 Staff Recommendation Buy Nothing Day/Clean Up Day Admin 6 1.20 Staff Recommendation Community Survey Admin 6 1.20 Council WS Committee/Commission Liaison Role Policy Admin 5 1.00 Council WS EV Fleet Analysis pW 51 1.00 Staff Recommendation Committee/Commission Membership Admin 4 0.80 Staff Recommendation Approved Policy Discussion Admin 4 0.80 Staff Recommendation Use of City Logo Policy Admin Scheduled 9/8 Staff Recommendation Attachment B It EN HILLS CITY OF ARDEN HILLS Agenda Setting Policy The purpose of this policy is to establish a method for agenda setting that allows for Council to review and have control over its agendas and decide as a Council how it wants items for consideration to be brought forward. For regular worksession agendas: • Prior to concluding each regularly scheduled worksession, the City Council shall review its next regularly scheduled worksession agenda and direct Staff on any changes. • Should an individual Councilmember want to raise an item for discussion at the next meeting or in the future, they would do so during this review period. The item would need at least one other Councilmember to agree to having the item considered for future discussion, and then Council, by majority, would direct to have it placed on a future agenda or not. Staff will have flexibility to add or remove items to the worksession as needed to maintain operational efficacy. For regular City Council meeting agendas: • Agendas will be largely Staff driven based on approvals needed for normal operations. • Items coming from the City Council shall first be discussed at a worksession and can direct Staff at said worksession to bring items forward for formal approval if needed. • In rare instances, if a Councilmember brings forward an item that needs approval prior to going to a worksession, they may request the City Administrator add the item to the agenda. The City Administrator shall have the discretion to determine if the issue should be added or not, but Councilmembers will make every effort to having the item first discussed at a worksession. Special meetings and emergency meetings: • Special meetings and emergency meetings may still be called at the discretion of the Mayor or any two Councilmembers, and the members calling the meeting shall set the agenda.