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HomeMy WebLinkAbout10-13-25-RAddress: Mayor: 1245 W Highway 96 David Grant It Arden Hills MN 55112 ­-AEN HILLS Phone: Councilmembers: 651-792-7800 Brenda Holden Regular City Council Emily Rousseau Website: Tena Monson Agenda www.cityofardenhills.org Kurt Weber October 13, 2025 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.orci/320/Watch- City- Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER - Declare October 13, 2025 a Non -Holiday to Conduct City Business 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Jessica Jagoe, Interim City Administrator 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF COMMENTS 6.A. Transportation Update David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF 7. APPROVAL OF MINUTES 7.A. September 22, 2025 City Council Work Session Documents: 09-22-25-WS.PDF 7.B. September 22, 2025 Regular City Council Documents: 09-22-25-R.PDF 7.C. September 29, 2025 Special City Council Documents: 09-29-25-SR.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Joua Yang, Finance Director Documents: MEMO.PDF 8.B. Motion To Approve Acknowledgment Of Twin Cities Gateway Grant Funds Jessica Jagoe, City Administrator Documents: MEMO.PDF 8.C. Motion To Approve Ordinance 2025-004 Amending Chapter 3 Rights-Of-Way Related To Permitted Tree Varieties Jess Skalicky, Parks and Recreation Manager Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.D. Motion To Approve Resolution 2025-066 Accepting Donation From Arden Hills Foundation Jess Skalicky, Parks and Recreation Manager Documents: MEMO.PDF ATTACHMENT A.PDF 9.PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10.PUBLIC HEARINGS 11.NEW BUSINESS 12.UNFINISHED BUSINESS 13.COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS - 6A '!Tt -fi II�)EN_ HILLS MEMORANDUM DATE: October 13, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 M� -ARDEN HILLS Approved: October 13, 2025 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION SEPTEMBER 22, 2025 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL [DRAFT--, Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:30 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe, Finance Director Joua Yang, Public Works Director/City Engineer David Swearingen and Assistant to the City Administrator/City Clerk Julie Hanson 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. Ramsey County Projects Discussion Public Works Director/City Engineer Swearingen introduced John Mazzitello from Ramsey County. They would like Council input on the Old Highway 10 Trail, the Lake Johanna Boulevard Trail and the Spine Road that the County is designing for the TCAAP site. We're in the budget season. We need to make decisions and coordinate with the County. John Mazzitello said the Old Highway 10 Trail project was in the TIP and scheduled for construction in 2026. There is the potential to move that project to 2027 because Ramsey County is engaging with the City Engineers and the Public Works Directors in all of the cities in trying to recraft the cost participation policy. They meet every other month with an organization called ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 2 Joint Engineers of Ramsey County (JERC). They have been discussing what a recrafted cost participation policy could look like. The County has three criteria for rethinking the cost participation policy. First, they want to simplify the process. When breaking down the costs of a project, it must delineate between what the County, City, Federal Funds and State Aid Funds are paying for. The County Road J and I 35E project includes two counties, three municipalities, MnDOT, two watersheds and federal funds. The cost breakdown table for that project is massive and it's a complicated process for the technicians to follow who pays for what. They want to simplify the process of cost participation with the cities. There is nothing they can do about MnDOT or Anoka County. But with Ramsey cities they can try to simplify it. The second criteria is to provide financial relief to Ramsey County cities. Cost participation expenses can be large and can eat up one or more years of municipal State Aid. They are trying to find a way to reduce the burden to the cities. The third criteria is that cost participation will not be zero. There will be some form of cost participation in this policy. John Mazzitello said they have been discussing this in the JERC meetings. There is a possibility that there may be a new cost participation policy by the 2027 construction season. He can't guarantee that. The County Board still has to approve it. Washington County went through this exercise five years ago. They made a really great case for changing the policy and the County Board decided to keep it the same. He can't promise the changes will be approved. There is a potential for having a reworked participation policy by 2027. Assuming it is approved, the cost participation, which is currently a 50150 spit on a large trail project, has a possibility of being reduced. He understands this has been a high priority project for several years. He would like to have a discussion with Council to gauge interest in moving this project out one year, on the chance it might reduce the City's portion of overall cost. Councilmember Rousseau asked what the likelihood is that the cost share would decrease the participation from Ramsey County if we waited a year. Is there a chance we could lose some of the anticipated funding? John Mazzitello said no. There is the potential for the County share to go up and the City share to go down. It would not be the other way around. Trails are split 50150 right now between the City and the County. They are trying to craft a cost participation policy that sets a flat percentage of the total project cost. Councilmember Holden asked if the County has received grants for this project. John Mazzitello said the City has. Councilmember Holden said the City used to pay lower costs and the County determined it was going to be 50150. When she asks for money from the legislature, for our City, why isn't that coming off the City's portion? We have our side covered. Where does it say it comes off the total. We work hard for our grants. John Mazzitello said he used to work as a Public Works Director at a City. That is one of the reasons he brought forward a change in this policy. Right now, any grant, regardless of who gets it comes off the total cost of the project and the participation applies to what remains. The County is looking to provide relief to the Cities for that. The policy has been that the grant comes off the top cost of the project for as long as he's been there. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 3 Councilmember Weber said his understanding is it is 50150. John Mazzitello said it is 50150 for trail projects. He outlined that other line items have a different percentage split on them. Councilmember Weber said it is just happenstance then. There are other items involved in this project. The drainage under the driveways and other drainage items. A sidewalk or board walk is different than a trail. There are other items that aren't 50%. John Mazzitello said the County would break the project out by line items according to the cost participation policy. Councilmember Weber asked if they have done that, to get to the 50. John Mazzitello said the City is putting together the plans. The majority of this project is a trail. It may wind up 51 /49. Councilmember Weber thanked him for the clarification. John Mazzitello said what you see in the TIP document is an estimate. He uses that for budgeting fund balances and all the other pots of money he uses to piece together this puzzle. When it comes to a trail project, he uses 50150 for Fund Balance purposes. The actual numbers come in with the bid. Mayor Grant said we are in the middle of the budgeting process right now. There are two different $1 million grants for the Old Highway 10 Trail. Councilmember Monson said the question is if we want to push this to 2027, in the hopes a new policy would be in place. Considering it hasn't been defined and that it hasn't gone before the County Commissioners for approval, this feels high risk. She wondered if both of the $1 million grants could go towards construction in 2027. Public Works Director/City Engineer Swearingen said he confirmed both grants can go to 2027. Councilmember Monson doesn't like the idea of delaying it. We've been working on this for so long and there is no guarantee we'll get there. Mayor Grant said an increase of cost share with the County is something we should strongly consider. Councilmember Weber has a letter that is signed by all the engineers in Hennepin County, sent to the County Engineer, requesting this action. Hennepin is a different county and have a different board. The cities in Hennepin County feel that the County should take a greater responsibility in these types of projects, particularly on trails and maintenance of those trails. He asked if Ramsey is aware of this letter and asked if this is a response to that. John Mazzitello is aware of this letter and he is aware of the City Engineer's Association lobbying the State Legislature to do away with cost participation policies, altogether. This has ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 4 been a sore spot for him while working at Ramsey County. He is in a position to try to make some change. Councilmember Weber said this is in response to the Hennepin County letter. John Mazzitello said Hennepin County City Engineers helped get the rest of Ramsey County on board to have a discussion with our Cities. Councilmember Weber appreciates his outlook on cost participation and his proactiveness. The community of engineers coming together to tell the County we can't afford this stuff is commendable. He can't see how this can go bad. Of course, the Board could vote it down. It can't get worse than 50150. But we do face the risk of increased costs due to delaying the project. He thinks we should take this opportunity to possibly save a significant amount of money. This trail is important but the City would benefit if there is significant savings. Councilmember Holden said Ramsey Commissioners are well aware of what happened in Hennepin County. That's probably why they are open to listening to this. She heard this trail would fit better into the Ramsey 2027 season. She asked if that is true. John Mazzitello said potentially. There is a large project that may or may not be built in 2027. He is planning on it being built. They just hired a lot of new technicians. They will be fully trained and capable of handling more projects in 2027. We can still do it in 2026. Councilmember Holden said if we postpone it a year and get a 10% larger break, it could pay for another trail. She said the County would have to pay more for the County Road E Trail and Lake Johanna. John Mazzitello confirmed. The County would pay a larger percentage. The goal is to keep the Cities invested in the work the County does to balance out the work across the cities. They are looking to reduce the amount of share that cities give for cost participation on a County job. Mayor Grant said the trail we're talking about leads to TCAAP. It's important to the City and County. It would increase safety. He thinks pushing it a year to see what happens with the cost participation policy is a good idea. Councilmember Rousseau asked where the additional funding would come from, on the County's side, to offset the increase in participation. What would be cut to make room for this? John Mazzitello shared a story about a light rail project. When the County Board decided that wasn't going to happen, the revenue that had been set aside came up for grabs. He has been given a chunk of that money. Councilmember Rousseau said it's sad to push it out another year. This is going to the underserved community with manufactured homes to the high school. It sounds like there could be a substantial change. John Mazzitello said Public Works Director/City Engineer Swearingen did a great job expressing how important this project is to the city. This project has been on the table for the whole time he ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 5 has worked at the County. He didn't want to make this decision arbitrarily. He understands the project is important but cost savings is important, too. He wants guidance from Council and Staff. Mayor Grant asked about timeframes moving forward. John Mazzitello is hoping to get the 2026-2030 TIP in front of the board in November. The next JERC meeting is also in November. If discussions continue to progress as they have been and he can get a super majority, he can make a presentation to the board. He wants the cities to drive what this looks like. It has to work for the cities, otherwise it's a futile effort. Mayor Grant asked if this will be presented at one of those meetings or is this a meeting or group of meetings in the future. John Mazzitello a proposal to the board would come after the TIP approval in March or April. Mayor Grant thinks this is a 2027 project. He asked Council's thoughts. Councilmembers agreed to delay the project until 2027. John Mazzitello shared a handout for the Lake Johanna Boulevard Trail. He said he has been talking to Public Works Director/City Engineer Swearingen about how they want to tackle this project. It is a long, complicated corridor. There is a lot of public need and want for a change in facilities. There are five independent projects programmed that all depend on each other. The 2026 construction season will include a mill and overlay on County Road E. They looked at installing a trail on the south side, per City Staff request. There is a trail at the old railway right of way, they were looking at putting a trail connection on the south to Lake Johanna Boulevard. That would require right-of-way acquisition. The right-of-way process takes 15 months. That would have thrown the payment project out of it's cycle. They have talked about including that portion with the first leg of the Lake Johanna project. Lake Johanna Boulevard is programmed in the draft TIP as three separate projects. The first is County Road D, north to Lake Lane. They would be looking at scoping a project in 2026 with public engagement, agency involvement and the City would have a major say in the scope. The issues being discussed include loss of on street parking, do we need a separated facility or a facility behind a curb, do we need to put in a curb gutter and storm sewer system. These items will be flushed out during the design process starting in 2026. Actual construction will take place in 2029. They are going to request the consultant designer do an alternatives analysis from Lake Lane North to County Road E. Councilmember Holden said the original plan made Lake Johanna a parkway. She asked if the design has been simplified to reduce costs. John Mazzitello said at this point he doesn't want to take anything off the table. Any option that gets analyzed will have pros and cons. The section between Lake Lane and County Road E is constrained. The right-of-way is very narrow, there's a lake on one side and the grades to the homes comes right up from the curbline. He doesn't want to take anything off the table in the beginning because he doesn't want the County to dictate what the project is going to be. Councilmember Holden said the curb stabilization that is on the east side of the lake, people use that for trail. It's starting to get really bad. She asked if that can be paved again so it can be used ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 6 as a trail. Installing a trail to Lake Lane is great but then they have to pick up that little area. It would be nice if that area could be a little safer. John Mazzitello said he heard her say she would like some temporary measures to keep that together until we can get to something more permanent. He will see what the maintenance crew can do, or try to tie it into the first leg of the project. Councilmember Monson repeated the areas he outlined. She asked for more information on what the alternatives analysis is. John Mazzitello said the section from Lake Lane North to County Road E is the last one that gets built. He wants someone to look at the pros and cons of several different alternatives. The alternatives analysis will spawn a design, a right-of-way acquisition and then a project in 2031. In the middle is the County Road E up to the Old Snelling roundabout segment. That is the biggest of the three legs, but the simplest. Councilmember Monson asked if any power lines have been moved/buried or if trees have been removed. John Mazzitello said they follow the State Aid standards for clear zone safety for vehicles and pedestrians. They have moved some power lines. Every time they have talked about burying lines, Xcel Energy says the residents have to pay for it. Councilmember Monson said there are big cottonwoods along there. The County said these aren't imminent on the list of hazard trees. She would like buried lines to be explored. Mayor Grant said if the cost participation policy goes into effect in 2027 and we want a trail from County Road E2 to Perry Park, would that be a part of the participation policy. John Mazzitello said a City -led project like that, to install a trail or sidewalk along a County road, would be more County than City. Mayor Grant would be happy to call the County Commissioner and express approval. Councilmember Monson asked if New Brighton Road is included in the TIP and asked if is it a mill and overlay. John Mazzitello confirmed it is in 2026 and it is mill and overlay with County Road E and County Road D. Councilmember Monson said we would probably have to do a City -led trail there. John Mazzitello confirmed. He said the 2026 projects have all been designed already. Councilmember Monson said she assumes there is no plan for a trail beyond that, from the County, otherwise they would have designed it in 2026. Public Works Director/City Engineer Swearingen requested a connection from County Road E2 to Perry Park. It was beyond the scope of that pavement preservation program. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 7 Councilmember Holden asked if the cost participation rate will be County -wide. John Mazzitello said it applies to all Cities the same way. He included the County's pre-scoping preliminary cost figures in the handout. A relief policy would be massive to the City of Arden Hills. If they are not successful in getting that policy, the City is looking at $3 million over three years, not including the construction cost for the last piece. They intend to make every effort to obtain grant money to keep cost down for the City and the County. It could be a joint effort and that may be more clout with review committees. John Mazzitello began the discussion on the Spine Road proposed cost share/funding strategy. He said the County's cooperative agreement for cost share will be sent to Staff and have the City Attorney and Council look at it. The County will pay costs related to non -participating Arden Hills city utilities. The County plans to recover these costs from the developer at the time Rice Creek Commons is developed. The City doesn't have a cost share for the Spine Road. The County will cover it all. Mayor Grant said that will simplify the project and it becomes a County -led project. City Staff will have a fair amount of input. The timing and minor details are for the County to deal with. Councilmember Holden said when they are putting in the Spine Road she assumes there will be mass grading. John Mazzitello said they have activated an unused task in the consultants contract to design the mass grading for the California parcel, based on the concept plan that was approved by the JDA. The consultant will design the mass grading so we know where the Spine Road will tie into, outside the right-of-way. Who does the mass grading has not been decided yet but there will be a designed mass grading plan and a designed piece of infrastructure ready to go whenever the green light is given. Councilmember Rousseau said there are a lot of steps between now and then but once people hear there is a funding source for this they will want to know when activity will begin happening. She asked what the timeline is. John Mazzitello said there are a lot of moving pieces and a lot of regulatory agencies to get through. They are targeting the Spine Road construction for 2027 in the TIP. Any grading activity necessary to build the Spine Road would happen in 2026. Mayor Grant said there are trunk utilities, booster stations, lift stations and associated items that go along with the road. He assumes they are included. John Mazzitello confirmed. He said the only component of the municipal utilities that isn't included is the water tower. The booster station is necessary when ever development happens. The water tower isn't needed until the site reaches a certain percentage complete. Councilmember Weber asked if the Roseville connection is being funded by the County. John Mazzitello confirmed. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 8 Councilmember Weber said that is great news. His understanding was that the County wasn't going to fund that. It will allow the City to avoid the 429 process. Councilmember Monson said the grading will start in 2026 and it will take a construction season of moving dirt before the asphalt can be installed. John Mazzitello confirmed. The Spine Road is about a mile and a half long. Traditional construction in Ramsey County is we can totally reconstruct about a mile a year. Since there is nothing on either side of this road, they believe they can do a mile and a half in a year. Councilmember Monson said this frees up our bonding capacity. The 429 process is a low risk process for the City. This moves us from low -risk to zero risk. John Mazzitello said they are still working through a lot of those variables. He is pretty certain that they can get through them to have earth movement in 2026. It might be late in 2026, but they are working to get to that point. Councilmember Holden said the County has committed to do the PFAS Testing on the property. When will that happen? John Mazzitello said they have a contractor ready to mobilize at the end of September for the PFAS borings. They are just waiting on the approval from the Army. Councilmember Holden said the County committed to a trail on the east side of the property. She asked if that was part of the grading process. John Mazzitello said that is a gray area, depending on who does the grading. The trail is incorporated in the plans for the Spine Road. The contract to build the Spine Road will also build that trail. Mayor Grant wondered if the trail on Rice Creek Commons would be subject to the new cost share policy. John Mazzitello said the trail on the east property line that runs from Highway 96 to Rice Creek Parkway is a Ramsey County Parks and Recreation Regional trail. The City won't pay anything for that. Mayor Grant said there is an effort underway to dredge Round Lake. He knows they want to use a portion of Rice Creek Parkway to do something with the sediment. He assumes that is factored in. John Mazzitello said that is all built into the construction phasing. Their remediation program has to end by October 2027 which the same time the Spine Road will be completed. Councilmember Holden said the Army has moved the location of depositing the sediment from Round Lake to avoid the Spine Road. That won't be an issue. John Mazzitello said it all depends on how construction is phased. They can work with the Army on that. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 9 Mayor Grant thinks the County doing the Spine Road has it's advantages. The County is in control of everything, including the scheduling. John Mazzitello confirmed. Councilmember Rousseau said she has residents reaching out to her about the roundabout at Lindy's. The vegetation looks terrible. There were pollinators were planted but there is an off - cycle with the folks that were cutting it. Is there a way to connect and discuss what's happening? John Mazzitello asked if she was talking about the center of the roundabout. Councilmember Rousseau confirmed. She said we didn't put the irrigation system in there. John Mazzitello said in the early stages of that project there was a group who was going to voluntarily landscape that area and that fell through. He will give Staff the contact information for the Forestry Department and see if there is anything that can be done. There is a safety concern with vegetation in the center of the roundabout. Whatever is in the middle of the roundabout is supposed to block the oncoming headlights. It has to be of a certain height. That would be the only criteria they would ask for. Ramsey County maintenance crews don't have the capability to manage landscape. Mayor Grant said he was approached by a resident in regards to installing a trail that goes around the west side of Mounds View High School. It's been on the County's plan for a long time. He wondered what is happening with that trail. Staff brought up the GIS map and discussion ensued regarding the location of this proposed trail. Mayor Grant said there are residents who remember this. It would be a picturesque trail and would connect to Chatham and Benton Way and the Fairwood neighborhood. He believes it is on County property. John Mazzitello said if a trail is not in a right-of-way, it doesn't belong to Public Works. That would be a Parks and Recreation trail. He would be happy to forward the question to the Parks and Rec department and ask where they are at with that project. B. 2026 CIP & Operating Budget Discussion Finance Director Yang said the 2026-2030 CIP has been discussed at the past several work sessions. The list of projects to be completed in 2026 hasn't had many changes over the past couple of sessions. Equipment has not changed. Finance Director Yang said at the last work session Council directed Staff to provide additional levy and/or bonding scenarios related to the PIR Fund. She pointed out where Councilmembers could find a recap of the scenarios in the packet. The first set of scenarios assumes no bonding and the PMP project expenditures are shifted. The 2028 PMP will be split into two separate projects. One in 2028 and the other in 2030. The 2030 project will shift to 2032 with 2032 shifting to 2034 and so on. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 10 Finance Director Yang said scenario D is being brought back from the last work session. This scenario assumes no bonding, the levy is increased by $50,000 annually. That equates to a $400,000 increase in overall Fund Balance. In this scenario, the City would maintain a positive fund balance of $1.6 million through 2033. The Fund Balance would fall negative in 2034. This scenario would be a $50,000 levy increase in 2026 or 0.83%. The 2026 levy would start at $300,000. The 2035 levy would end at $750,000. Finance Director Yang said scenario D1 assumes no bonding, the PMP projects are shifted, the levy is increased by $100,000, and by that same amount annually, thereafter. This would achieve a positive Fund Balance of $3.2 million through 2035 and would result in a $100,000 or 1.66% levy increase in 2026. The 2026 levy would start at $350,000 and would end in 2035 at almost $1.3 million. Finance Director Yang said scenario D2 assumes no bonding, the PMP projects are shifted, levy is increased by $120,000, and goes down to $100,000 annually, thereafter. This would achieve a positive Fund Balance of $3.4 million through 2035 and would result in a $120,000 or 1.99% levy increase in 2026. The 2026 levy would be $370,000 and would end in 2035 at almost $1.3 million. Councilmember Rousseau asked what the estimated amount was, without bonding, for the Old Highway 10 trail. Finance Director Yang said the City's share of Old Highway 10 will still be $1.3 million. Finance Director Yang said scenario D3 assumes no bonding, the PMP projects are shifted, the levy is increased by $180,000 in 2026 and by $75,000 annually, thereafter. This would achieve a positive Fund Balance of $2.9 million through 2035 and would result in a $180,000 levy or 2.99% levy increase in 2026. The 2026 levy would start at $430,000 and would end in 2035 at $1.1 million. Finance Director Yang said scenario D4 assumes no bonding, the PMP projects are shifted, the levy is increased by $240,000 in 2026 and by $75,000 annually, thereafter. This would achieve a positive Fund Balance of $3.5 million through 2035 and would result in a $240,000 levy or 3.98% levy increase in 2026. The 2026 levy would start at $490,000 and would end in 2035 at $1.165 million. Finance Director Yang said scenario D5 assumes no bonding, the PMP projects are shifted, the levy is increased by $300,000 in 2026 and $50,000 annually, thereafter. This would achieve a positive Fund Balance of $2.9 million through 2035 and would result in a $300,000 levy or 4.98% levy increase in 2026. The 2026 levy would start at $550,000 and would end in 2035 at $1 million. Finance Director Yang said the next set of scenarios assumes no bonding and no shift of PMP project expenditures. Mayor Grant asked that she skip walking though scenario D6 and D7. Finance Director Yang said scenario D8 assumes no bonding and no shift in PMP expenditures. The levy is increased by $180,000 in 2026 and annually thereafter. This would achieve a positive ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 11 Fund Balance of $5.5 million through 2035 and would result in a $180,000 or 2.99% levy increase. There would be low Fund Balances in 2028, 2030 and 2032. The 2026 levy would start at $430,000 and would end in 2035 at $2.1 million. Finance Director Yang said scenario D9 assumes no bonding and no shift in PMP expenditures. The levy is increased by $240,000 in 2026 and annually, thereafter. This would achieve a positive Fund Balance of $8.8 million through 2035 and would result in a $240,000 or 3.98% levy increase in 2026. The 2026 levy would start at $490,000 and would end in 2035 at $2.7 million. Finance Director Yang said scenario D10 assumes no bonding and no shift in PMP expenditures. The levy is increased by $300,000 in 2026 and annually, thereafter. This would achieve a positive Fund Balance of $12.1 million through 2035 and would result in a $300,000 or 4.98% levy increase in 2026. The 2026 levy would start at $550,000 and would end in 2035 at $3.25 million. Finance Director Yang said scenarios E1 and E2 are very similar. E2 assumes we're excluding the prepaid special assessment portion. The levy increase will be slightly lower in E2 vs E1. Scenario E1 assumes bonding for the 2026 PMP project and shifting the PMP project expenditures. The levy is increased by $163,000 in 2026 and annually, thereafter, to help cover the debt service. This would achieve a positive Fund Balance of $2.1 million through 2033 and would result in a $163,000 or 2.7% levy increase in 2026. The 2026 levy would start at $413,000 and would end in 2035 at $413,000. Finance Director Yang said scenario E2 assumes bonding for the 2026 PMP project and shifting the PMP project expenditures. The levy is increased by $134,000 in 2026 and annually, thereafter, to cover the debt service. This would achieve a positive Fund Balance of $1.7 million through 2033 and would result in a $144,000 or 2.2% levy increase in 2026. The 2026 levy would start at $384,000 and would end in 2035 at $384,000. Both scenario E options only get us to 2033. Finance Director Yang said scenario F assumes bonding for the 2026 PMP project and no shift in PMP project expenditures. The levy is increased by $163,000 in 2026 and annually, thereafter, to cover the debt service. The levy is then increased by an additional $100,000, starting in 2026 and annually thereafter. This would achieve a positive Fund Balance of $3.4 million through 2035 and would result in a $263,000 or 4.36% levy increase in 2026. The 2026 levy would start at $513,000 and would end in 2035 at $1.413 million. Finance Director Yang said scenario F1 assumes bonding for the 2028 PMP project and no shift in PMP project expenditures. The levy is increased by $75,000 starting in 2026 and annually thereafter. The levy is then increased by an additional $216,000, starting in 2028 and annually thereafter to cover the debt service. This would achieve a positive Fund Balance of $2.7 million through 2035 and would result in a $75,000 or 1.24% levy increase in 2026. The 2026 levy would start at $325,000. The debt service would start in 2028 and the levy would be $691,000 and would end in 2035 at $1.2 million. Finance Director Yang said scenario F2 assumes bonding for the 2028 PMP project and no shift in PMP project expenditures. The levy is increased by $100,000 starting in 2026 and annually thereafter. The levy is then increased by an additional $216,000, starting in 2028 and annually thereafter to cover the debt service. This would achieve a positive Fund Balance of $4.1 million through 2035 and would result in a $100,000 or 1.66% levy increase in 2026. The 2026 levy ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 12 would start at $350,000. The debt service would start in 2028 and the levy would be $766,000 and would end in 2035 at $1.46 million. Finance Director Yang said scenario G assumes bonding for the 2026 PMP project and shifting the PMP project expenditures. The levy is increased by $163,000 starting in 2026 to cover the debt service. The levy is then increased by an additional $50,000, annually to build up the reserves. This would achieve a positive Fund Balance of $2.7 million through 2035 and would result in a $213,000 or 3.53% levy increase in 2026. The 2026 levy would start at $460,000 and would end in 2035 at $913,000. Finance Director Yang said scenario J assumes bonding for the 2028 PMP project and shifting the PMP project expenditures. The levy is increased by $216,000 to cover the debt service starting in 2028. The levy is also increased by an additional $50,000, annually starting in 2026 and thereafter. This would achieve a positive Fund Balance of $3.5 million through 2035 and would result in a $50,000 or 0.83% levy increase in 2026. The 2026 levy would start at $300,000. The 2028 would be $616,000 and would end in 2035 at $966,000 million. Finance Director Yang said depending on whether we shift the PMP expenditures or not and depending on if we bond now, Staff is recommending scenarios D 1, D 10 F2 or J. Councilmember Holden said there is a section in the charts called General Government Administration. Under it there is a category called Long Range Comprehensive TCAAP planning. She asked why that's not under General Government TCAAP. Finance Director Yang said TCAAP does fall under the General Fund. Councilmember Holden said it's in its own category. She is wondering why part of TCAAP is under General Government Administration and not under the General Government TCAAP. Finance Director Yang said it is based on history and how the funds were developed. This was before her time at the City. A separate fund for TCAAP was added. At some point it was decided that we weren't going to utilize that fund anymore. It would all be rolled into the General Fund. Councilmember Holden doesn't remember that. She said we were trying to keep track of the costs of TCAAP based on reimbursement and everything. She asked how much of the $544,000 was TCAAP-related. She wants to make sure it's in the right category. She doesn't need to know today. It will be under General Administration no matter what, but she wants to make sure if we're supposed to be getting reimbursed, it should be under the General TCAAP. Finance Director Yang said there are personnel expenditures being allocated to that TCAAP department and contractual services. Councilmember Holden is wondering why it isn't all under General because it should be. We were keeping track because we were supposed to be reimbursed. Finance Director Yang will look into it. Mayor Grant said there were just ten minutes left before the Regular City Council Meeting. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 13 *City Administrator Jagoe gave her Staff Comment at this time. See Item 4 for details on that discussion. Council recessed the Work Session at 6:58 pm. Council reconvened the Work Session at 8:52 pm. Councilmember Rousseau and Councilmember Holden were not in attendance for the reconvened Work Session. Both were excused. Mayor Grant said we don't know a lot about our Capital needs because if we are delaying projects until 2027, we don't know what the cost share agreement will be with the county. That will affect our PIR. He doesn't think we should bond when we may not need that. We can reassess all of that a year from now. He thinks it makes sense to shift the projects. He doesn't think they should have been combined in the first place. That shift will even out what we spend. We need to choose an amount to increase the PIR by in 2026. We may end up increasing or decreasing it in 2026 when we go through this process next year. By then we will know what the County cost participation policy is. He said we're in a year that may have a school board levy. There may be a reasonable increase in County taxes. The operating costs as a City are going up. We need to increase the amount of money going into the PIR. Councilmember Monson said we need to figure out our preliminary number that we want to set next week. Then we may have some more information to be able to come down from that number. Councilmember Weber said the other information we need to decide is whether or not we are pushing those projects. We can decide to do that in December. He asked Staff at what point it becomes detrimental to the programming of projects. Public Works Director/City Engineer Swearingen said the most basic way to break it down is that the City has 30 miles of street. He has the system set up on a 20-year rehab cycle. Councilmember Weber said he understands the program. He is asking how late, in this process, will be too late to do it in 2026. Public Works Director/City Engineer Swearingen will begin doing site inspection for the next PMP next year. It would be good to know which streets we're doing so he knows how to set up the workload for next year. That information that we gather will set up how we scope the project and design would be the following year. Councilmember Weber asked when that process starts. Public Works Director/City Engineer Swearingen said site inspections will start next year. It would be in 2027 when we would do design. Mayor Grant said the portion being pushed out is mostly commercial. They pay at a 70% rate. We can handle the capital needs in 2026 and 2027. If we push the projects, we have a longer runway to have meaningful contributions to the PIR fund, over time. Councilmember Monson said when we look at all of these scenarios, we have a range of 15.9%- 20%. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 14 Discussion ensued regarding how much a median value household would pay and how much impact the different scenarios have on the PIR Fund. Finance Director Yang pointed to the information in the packet. She said it is taking a look at the 15.0 plus any incremental. She said it is the third column is what we are looking to increase it by. Councilmember Monson said scenario D2 is 17%. She asked if that's the total. Finance Director Yang said that includes the 15% in the general fund, which is not a balanced levy. We still have to consider that $122,000 from the 2025 deficit. The 17% includes the $100,000. Councilmember Monson asked if it was 17% and if we want to balance the previous fund, it's another 2%. Mayor Grant asked if Councilmember Monson was looking at the 20% under D 10. Councilmember Monson isn't recommending 20%, she's just saying that was the top she saw for trying to set the preliminary. She sees now it's 22%. City Administrator Jagoe said we received an update from the Ramsey County Sheriff's department on their proposed 2026 budget. She will forward the information as we learn more from the Sheriff but it appears their amount for 2026 has gone up. It is a preliminary levy increase of 1.7%, or $105,000. Councilmember Weber asked if that was for our portion. City Administrator Jagoe confirmed. The $105,000 is our cost share. Discussion ensued regarding the other Contract Cities have already set their preliminary levies. We are actually at an advantage by not having set ours, when we learned of this increase. It's not good news but we can still consider it before setting our Preliminary Levy. Mayor Grant asked where the $165,000 franchise for the fire department is, in the budget. Finance Director Yang said that is sitting in the Fund Balance. Mayor Grant said we're getting that on an annual basis but he didn't see it accounted for, anywhere. Finance Director Yang said it is accounted for in the Public Safety Capital Fund. It is sitting there to cover a portion of the debt service. Our revenue is $435,000. We're paying down debt service. The additional $165,000 sits in the Capital Fund. Mayor Grant said it is sitting in the Capital Fund, but he doesn't see it acknowledging the $165,000 overage. Finance Director Yang said it may not be in this presentation. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 15 Mayor Grant said the $165,000 could be used to cover a fire truck, something in the fire department, or to increase staffing levels. Finance Director Yang said that would be up to Council direction. Mayor Grant understands that. We haven't decided if it's Capital or Expense. There is $165,000 sitting in a pot that we need to think about that could cover some of the fire department. Councilmember Monson asked for clarification. It is already in the fund. Staff assessment on if the amount we have in there is sufficient, would take into account the $165,000. She asked if we are $165,000 plush, that we could move somewhere else, or is that being eaten up by other Public Safety needs. Finance Director Yang said there is the incremental amount that can be used on other things. Councilmember Monson asked if we could transfer that for the operational costs of $159,000 for the fire department. Finance Director Yang confirmed we can do a transfer from the Capital Fund. Councilmember Monson asked if that would hit the Public Safety Fund in a negative way. Finance Director Yang confirmed. Councilmember Weber is concerned about the change order that is coming and what impact that will have. The goal of those funds is to future -proof. He thinks using it for personnel is in the spirit of the original assessment of franchise fees. We need to know what the change order will be for the amendments that had to be made for the soil, to make the lot buildable. Mayor Grant said we can say the $165,000 goes to the change order, then we don't have to worry about that. Councilmember Weber said that doesn't help our budget since those are additional costs. Mayor Grant said we wouldn't have something coming in, without a revenue source to pay for it. Councilmember Monson said that shouldn't bit the budget. That is built into the contingency. City Administrator Jagoe confirmed. The contingency was used for soil corrections. The fire department doesn't need to come back to the Cities, at this stage. Councilmember Monson said there is $52,000 for Public Safety. If we put the $165,000 in there and we're still trying to save the money for the full-time employees. In theory, the $165,000 has been accounted for. Are we using a $52,000 increase, even with the $165,000 in there? ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 16 Finance Director Yang said the $52,000 does not account for the $165,000. The $165,000 would be incremental. She said the $52,000 will perpetually grow, whereas the $165,000 is an annual amount, with no growth factor. Mayor Grant said we will have $165,000 positive revenue, every year, for 20-years. City Administrator Jagoe asked if the City were to use that $165,000 from the franchise fees, would it change the debt service payments or the schedule we had looked at for paying off the amount for the fire station early. Finance Director Yang confirmed. Mayor Grant said there isn't much value to pay it off early. Councilmember Monson said these are the things that can be ironed out between Preliminary and Final Levy. She thinks we should look at how the $165,000 can help support fire, in some way. She thinks we all want to keep that earmarked for the fire department. We don't have to decide what we are doing with PIR fund today. We have the possible range, to set a Preliminary. We have to add the Sherrif's cost. Councilmember Weber said we need to leave today, with a number for next week. Councilmember Monson said she wants to cut the maintenance worker. Councilmember Weber agrees. He doesn't think we have a choice on that one. Council agreed. Mayor Grant said we need to figure out the $159,000 and determine if we want to use the franchise fees for that. We've turned a few of the financial dials. Finance Director Yang will tell us what that means. He still thinks we need an annual incremental amount for the PIR Fund. He said this is a heavy increase. There needs to be a time when we take care of our own business but we need to be cognizant of County increases and the possible School District Levy. Councilmember Weber said the only way to avoid that is to bond next year. We are going to have a large levy increase. No matter what we do, it's still going to be a double-digit number. It will be difficult to keep it under 15%. We need a maximum levy increase number today, so Staff can prepare for next week. He thinks it falls in the scenario D8 and D10 as a maximum. That would allow opportunity for the Councilmembers who aren't in attendance, can share their opinions. Mayor Grant said he thinks we're looking at D 1-D 10. The numbers will change after the shifts discussed tonight. He said Staff can get back to us. Councilmember Weber thought we needed a number today. Staff needs to know the number to have things prepared for next week. This is the last work session. Mayor Grant said on September 29 we will set a number. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 17 City Administrator Jagoe said we can come back with a couple of options. She said last year there were three options and Council gave direction from the dais for which one to adopt. Coming back with 1 through 10 is more than we've done in the past. Councilmember Weber clarified that he thought we were trying to leave today, having set a maximum. He said D8-D 10 are not his preference. He chose those options because they are on the higher side, and that would give us a chance to hear the opinions of the Councilmembers not in attendance. City Administrator Jagoe said this is giving Staff the direction on the percentage range that Council would like Staff to come back with. That will be set at the meeting on the September 29. Mayor Grant said his preferences are D1-D3. He doesn't think we can do F, G or J because they are bonding scenarios. We had someone from Ramsey County here earlier that was saying there may be a cost share policy change that would make bonding for those projects unnecessary. The PIR may not be hit as hard. We won't know that until sometime into 2026. We shouldn't run out and bond unless we know we need it. We would be setting ourselves up for a payment schedule for the next 20 years. The interest is $1.3 million. When we look at some of the upcoming projects, at least one of them is $1.18 million. We could completely pay for that project for the same amount we would be paying in interest. Councilmember Weber said the same argument can be made regarding splitting and pushing the projects. That costs money, too. Mayor Grant said another thing to consider is when we look out to 2030, 2032 or 2034 we are looking at a formula that may or may not come to be. Public Works Director/City Engineer Swearingen said when he is planning projects that are 10 years out, he budgets high, knowing it will likely come down. He would rather have that than to come in too low. Streets that are 10-years out are estimated at the full reclamation rehab. Mayor Grant said some of the numbers in future years are potentially high. When we see the graphs that project the City will be in the red, we don't necessarily know that to be true. Councilmember Monson asked what the $100,000 is in the EDA Fund. Finance Director Yang said last year we transferred $100,000 from the EDA Fund to the General Fund to offset some of the levy burden. We are just reinstating that $100,000. Councilmember Monson asked what is spent out of the EDA Fund. Finance Director Yang said a lot of it is personnel and signage. Councilmember Weber said he remembers the discussion being that money was for a planned gateway sign. Councilmember Monson said we may not get the gateway signs. She is wondering if that is something we can look at closer. She said she would prefer to bond. She is not interested in ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 18 bonding for 2026. It's too expensive. For today's purposes, we can assume it includes bonding or not. We can make that decision next year. Mayor Grant said for every $2 you bond, you pay pack $3. Councilmember Monson understands. There are also advantages to keeping the levy lower. Bonding is a normal financial tool. There are trade-offs. She would prefer to try to keep the levy smooth. Councilmember Weber said if not for today's visit, we may not have had a choice. To that point, it was a good discussion with the County. Given the potential of getting that good news from the County, may solve the problem we're facing. We have to add at least $100,000, maybe $150,000, to the PIR this year. It needs to be on the higher end, if we don't bond. Mayor Grant agreed with the earlier comment that we don't have to make the decision today, but as we look at next year, it becomes easier to see what our options are. We'll know what the County is doing. His view of bonding is it should be reserved for a large project. We should try to levy, when possible, to avoid bonding. The interest will pay for a road project. Discussion ensued regarding the trade off between bonding and completing projects on schedule or increased project costs due to delaying projects. Council agreed the PIR Fund must be built up. Finance Director Yang said she can bring back options showing $100,000, $120,000, $180,000, $240,000 and $300,000. Mayor Grant said $300,000 is out and $240,000 may also be off the table. Councilmember Monson wants to see $100,000. We can do $100,000 this year and we can always increase it next year. Councilmember Weber wants to see the scenarios. He also believes $240,000 may be out of the question. Council directed Staff to provide scenarios showing $100,000, $120,000 and $180,000, to include all of the other changes discussed earlier. City Administrator Jagoe asked Council for direction on whether or not to shift the PMP projects. She said the Old Highway 10 project will be moved to 2027, per Council's direction. She was wondering if there is anything with the Street Projects that would be affected by the PMP shift. Finance Director Yang said shifting the PMP, starting in 2028, won't impact this year. Finance Director Yang will not have different scenarios next time. She will have the rates and what the levy increases would result in based on tonight's discussion. The focus will be on just 2026 and the levy impact. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 19 C. Agenda Planning None. D. Rice Creek Commons/TCAAP Discussion None. 4. COUNCIL/STAFF COMMENTS City Administrator Jagoe gave her Staff Comments at 6:50 asking Council to discuss the Gateway Funding until the work session is recessed prior to the council meeting. The 2026 CIP & Operating Budget Discussion will resume after the regular meeting. City Administrator Jagoe said she reached out to Al with Twin Cities Gateway on use of the funds. He said they give the City the authority to determine the recipient of the funds, as well as the amount of funds to be granted. It does not need to be a 5016. He confirmed the $20,182 is the amount allocated to Arden Hills in 2025. Of that amount, we are able to carry over 10% of that into 2026, which is $2,018. The City needs to spend $18,100 in 2025. Previously Council had given direction to use $2,000 towards the Norwegian Foot March and $4,000 to Ribfest. The Foot March would occur in April of 2026. That would be the carry over. The other $18,000 would need to be disbursed in 2025. If we do the $4,000 to Ribfest, it would leave the City about $14,100 remaining to spend in 2025. Staff reached out to Snow Globe Public Relations to see if there were different marketing strategies for Ribfest or the Foot March. Council can change the allocation dollars. Staff has not heard back yet. Last year the City granted Ribfest, almost $10,000. Mayor Grant said the Norwegian Foot March is transitioning from the ROTC University of Minnesota to the National Guard. It will be an event for the National Guard, in addition to Ribfest. City Administrator Jagoe agreed. The event will be in April 2026 so we can only put $2,000 of this year's dollars towards that for next year. Councilmember Monson wondered if they might start marketing it in 2025. City Administrator Jagoe said she would have to ask the organization. Gateway has confirmed that when it comes to the 751h Anniversary, it must be used towards advertising, marketing and promotional efforts that increase participation and attendance at an event. It's intended to bring people into the community. He said we can use the money to hire a graphic designer to produce a commemorative logo, as well as purchasing items with the logo on it, to promote the event. It could be a reusable bag but it would have to specify the actual date of the event, rather than just the City's 751h Anniversary, in general. Staff is looking for direction from Council on how to allocate the funds differently or to come up with ideas on how to use the funds for the 75th Anniversary planning. Mayor Grant asked if we can grant it to the Norwegian Foot March in December, knowing the event is coming up in April. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 20 City Administrator Jagoe said you have to show receipts that the funds have been spent in the calendar year. Councilmember Holden said we could print postcards. We can get things ready for marketing. It can be a save the date mailing to zip code 55112, which would include New Brighton. That would reach people outside of the boundaries of Arden Hills. There are different ways to spend the money for the 751h Anniversary. Assistant to the City Administrator/City Clerk Hanson said that may be one of those gray areas. The question would be, would that reach far enough to be considered promoting to outside the City. Councilmember Holden said we have residents in 55113, as well. That would include the south side of Roseville. City Administrator Jagoe said they are open to consider ideas that the City comes up with. We can bring it to them and they can determine if it meets the criteria. Mayor Grant said the 75th Anniversary Committee needs to figure out how much it's going to spend. Councilmember Holden said we meet again in October. She thought at one time, we were told we could carry over $4,000. City Administrator Jagoe said we asked several times and he said it's 10%. Councilmember Monson said we can spend it on the 75th City Administrator Jagoe said on July 29th, Council directed Staff to send a letter to the County regarding the Lake Johanna Boulevard tube delineators. Public Works Director/City Engineer Swearingen drafted a letter. Staff wanted Council direction on who the letter should be sent to. Council agreed it should go to our County Commissioner with a CC to the Public Works Director and the County Manager. City Administrator Jagoe will use the Council electronic signatures and send it out. Councilmember Rousseau thought we needed to talk about a second rep role at Gateway. Mayor Grant said that's not in our control. There is a new employee at a hotel. If that person chooses to be our second person, so be it. We don't get to choose. Councilmember Rousseau said it was on the agenda and we didn't get to it. She thought she would mention it since we were talking about Gateway. Mayor Grant said he thinks that person will choose to join. He said he would like to send a Thank You note to some of the people he worked with at Ribfest. He just wanted to let Council know about it. He didn't know if anyone would have a problem with that. Councilmember Monson asked if it would come from the entire Council. ARDEN HILLS CITY COUNCIL WORK SESSION — SEPTEMBER 22, 2025 21 Mayor Grant wasn't sure. Council agreed a thank you note from the entire Council would be appropriate and Mayor Grant can send a personalized one, just from him. ADJOURN Mayor Grant adjourned the City Council Work Session at 9:34 p.m. Jen Estling Deputy Clerk David Grant Mayor o -ARZEN HILLS Approved: October 13, 2025 DRAFT CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING SEPTEMBER 22, 2025 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson and Kurt Weber Absent: Councilmember Emily Rousseau (Excused) Also present: City Administrator Jessica Jagoe; City Attorney Greta Bjerkness; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; Community Development Director Jacob Reilly; Senior Planner Elena Fransen and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried (4- 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated the Joint Development Authority met on September 9th. The Commissioners approved the final plat for Rice Creek Commons Second Addition. The final plat was for Outlot C, often times referred to as the California Parcel, to subdivide the parcel for the dedication of the public right-of-way corridor for the Spine Road which through the platting process was renamed to Rice Creek Boulevard. The JDA also reviewed a draft Request for Information on the California Parcel. JDA staff was directed to draft an additional question pertaining to Developer challenges surrounding district energy and add language for seeking feedback on creating foot traffic. A motion was approved by the JDA with these amendments to move forward with the RFL JDA staff is working on those amendments and the RFI should be released in the coming weeks. The RFI will be distributed ARDEN HILLS CITY COUNCIL — SEPTEMBER 22, 2025 2 through channels including but not limited to DemandStar, the Rice Creek Commons newsletter, and RiceCreekCommons.com. The RFI is anticipated to stay open for about 4 weeks. Lastly, direction was given to JDA staff to proceed with community engagement of organizing a webinar focused on sustainability and clean energy that will include a presentation on the advances made over the past two years and allow time for questions from attendees. This webinar may also include a review of how residents can learn more about the project and a request for topic suggestions for future info sessions. The webinar would be advertised on the Rice Creek Commons website and through the Rice Creek Commons newsletter and City channels. A recording of the webinar would also be posted on the Rice Creek Commons website. The JDA has discussed that if the webinar is successful, they may consider repeating this format on other topics. Neither of the advisory committees has met since the last Council meeting. Councilmember Holden inquired if the JDA would be setting minimum or maximum requirements for future developers. City Administrator Jagoe reported that the RFI includes all of the links to the documents pertaining to Rice Creek Commons, which will provide the general requirements for future developers. Councilmember Holden asked if this included asking if the developers had enough money to fund the project. City Administrator Jagoe stated the RFI did not address the request for proposal (RFP) which would come after the RFI. She explained the RFI would provide feedback on market trends, along with providing information on the challenges within the project scope. Councilmember Holden requested further information regarding the waivers Ryan Companies received on Outlot A. City Administrator Jagoe reported Ryan Companies received two permitted adjustments for the Micro Control project. She stated these adjustments allowed for a 10% reduction in parking and not requiring a project circulation plan, along with waivers to certain standards within the sustainability guidelines. 3. PUBLIC INQUIRIES/INFORMATIONAL None. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. ARDEN HILLS CITY COUNCIL — SEPTEMBER 22, 2025 3 6. STAFF CO NTS A. Transportation Update Public Works Director Swearingen reported work began on the Lift Station 5 force main replacement project last week with directional drilling at County Road E. He indicated the contractor would be moving onto the next phase of the project which would require the closure of Noble Road at the Elmerson Anderson trail crossing. He reported the third phase of the project would require the closure of Stowe Avenue on the east side of New Brighton Avenue. He explained detour signage has been placed. Councilmember Holden stated residents on Noble Road are concerned about their pavement, given the fact this was a newer roadway. Public Works Director Swearingen stated staff has pictures of Noble Road and the contractor would be required to repair any damage to the roadway. 7. APPROVAL OF MINUTES A. August 25, 2025, Special City Council Work Session B. August 25, 2025, Regular City Council C. September 8, 2025, City Council Work Session D. September 8, 2025, Regular City Council MO ION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the August 25, 2025, Special City Council Work Session meeting minutes as amended, the August 25, 2025, Regular City Council meeting minutes as presented, the September 8, 2025, City Council Work Session meeting minutes as presented, and the September 8, 2025, Regular City Council meeting minutes as presented. The motion carried (4-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Resolution 2025-060 Designating Certain City -Owned Property as Mullin Gardens C. Motion to Approve Resolution 2025-061 Appointing the Parks, Trails and Recreation Committee (PTRC) Youth Committee Member D. Motion to Approve Geotechnical Evaluation Proposal from Braun Intertec — 2028 PMP and Shoreline Lane E. Motion to Approve Payment to Visu-Sewer for Sanitary Sewer Televising Services —1-35W Trunk Main F. Motion to Approve Payment to Klein Underground for Emergency Watermain Repair Roadway Restoration — Dunlap Street ARDEN HILLS CITY COUNCIL — SEPTEMBER 22, 2025 0 MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (4_0). 9. PULLED CONSENT ITEMS None. 10. PUBLIC HEARINGS A. Quarterly Special Assessments for Delinquent Utilities Finance Director Yang stated water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Mayor Grant opened the public hearing at 7:14 p.m. Renee Peterschick, 3130 Ridgewood Road, explained she was a 35-year resident of Arden Hills. She commented she has had issues with being overcharged for her water. She noted she spoke with staff about this matter and she was told she has leaky plumbing. She reported she has had plumbers in her house and no leaks were found. She later learned that her meter has been changed four or five times. She had concerns that her current water meter was faulty. She expressed concern with how her water situation is being managed by the City and asked that her meter be replaced. Finance Director Yang stated this was the first she was hearing of this instance and she would need to follow up with her staff in order to better understand the concerns at this property. In addition, she can investigate when the water meter was last replaced and a check could be done on the water meter. Ms. Peterschick reported she hired a plumber to check for leaks and the plumber found no leaks in her system. Public Works Director Swearingen indicated the City runs into these scenarios every once in a while, and staff can test the meter to see if the meter is faulty. He indicated if the meter were found to be faulty, the City would pay for a new meter and the replacement. However, if the meter was tested and it tests accurately, the resident would be responsible for the fees. Ms. Peterschick asked when the City last changed out the water meters. Mayor Grant stated it had been 25 years and noted the City would be replacing all water meters in 2026 and 2027. City Administrator Jagoe explained typically when a water meter begins to fail, the meter will slow down, it does not speed up and record more water usage. ARDEN HILLS CITY COUNCIL — SEPTEMBER 22, 2025 5 Mayor Grant encouraged Ms. Peterschick to sign up for Eye On Water which will provide her with exact water read outs in real time on a daily basis. He reviewed Ms. Peterschick's water bill noting she had a fairly low amount of water usage. He recommended Mr. Swearingen look into the meter further. Further discussion ensued regarding the manner in which delinquent utility bills are paid back to the City. Councilmember Weber asked if the meter were found to be faulty, would the City revoke the delinquent utility fees. City Attorney Bjerkness advised this would be the case. Mayor Grant reported the City Council could remove the 3130 Ridgewood Road property from the delinquent utility list in order to allow staff to investigate this property further. Councilmember Holden stated she could support this but noted if the meter was found to be accurate, the resident would have to pay the outstanding bills. Mayor Grant indicated staff has been provided direction from the Council on how to proceed with the property at 3130 Ridgewood Road and noted the water meter would be tested. Mayor Grant closed the public hearing at 7:38 p.m. B. Planning Case 25-007 Amending Chapter 4 — City Code and Chapter 13 — Zoning Code — Keeping of Chickens and Ducks Senior Planner Fransen stated the City Council reviewed and discussed the ordinance for the keeping of chickens at several City Council Work Sessions in May and June of 2025. Suggested revisions were made to make the ordinance less restrictive and to incorporate additional best practices into the language. Following these work sessions, staff was directed to incorporate the recommendations into the ordinance for the Planning Commission to review. The Planning Commission reviewed a draft version of the ordinance amendment for the keeping of chickens at the August 6, 2025 meeting. The Planning Commission discussed multiple amendments to the draft language and tabled the review with direction to staff to review and draft revisions. Senior Planner Fransen explained at the August 11 Special Work Session, the City Council discussed the keeping of ducks. The City Council directed staff to bring forth the topic of the keeping of ducks to the Planning Commission for discussion to occur along with the review of ordinance language for chickens. The Planning Commission was asked to provide a recommendation to the City Council on whether the inclusion of ducks should be considered in city ordinances. Staff revised the draft ordinance language to incorporate the City Council's directed revisions and the Planning Commission's recommended revisions related to chickens. Staff also provided background information gathered from adjacent communities and draft ordinance language to assist with the Planning Commission's discussion about the inclusion of ducks. At the September 3 Meeting, the Planning Commission discussed and recommended the drafted revisions and incorporation of ducks in the ordinance language. Staff reviewed the proposed language amendments in further detail with the Council and requested the Council hold a public hearing. ARDEN HILLS CITY COUNCIL — SEPTEMBER 22, 2025 6 Councilmember Holden commented on the cleanliness language and asked if residents would be able to clean their coops and place the waste in a compost pile. Senior Planner Fransen reported the language requires residents to maintain a nuisance free environment. She indicated the language did not speak to compost piles or where waste from the coops shall be placed. She stated it would be up to the licensee to manage the waste odors. Councilmember Holden explained she was concerned with how coop waste could be added to compost piles and the odor that would be created from this. She commented on how the Council discussed and supported having neighbor consent versus neighbor notification. She expressed concern with how coops may be placed closer to a neighbor's home than a licensee's home, which could be worked through if neighbor approval remained in place. She questioned why the Planning Commission recommended seven chickens instead of six. Senior Planner Fransen stated that the Planning Commission discussed that chickens could be ordered three at a time. She also noted the Planning Commission discussed requiring neighbor consent at the initial licensing period. She reported the Planning Commission recommended the same requirements be followed, when it comes to neighbor notification, for chickens as was done for bees. Councilmember Holden commented on the differences between the keeping of bees versus the keeping of chickens and stated the two were not the same and therefore she did not believe the neighbor consent process should be the same. She explained she wanted to protect both the people who were keeping chickens as well as the neighbors. Councilmember Monson thanked Senior Planner Fransen for her detailed presentation. She requested further information regarding the 25-foot setback. Senior Planner Fransen reported the proposed 25-foot setback would make the coop placement more standard. She indicated other communities have similar language in place. Councilmember Monson stated she generally supported the recommendations from the Planning Commission and she appreciated their efforts to be consistent when it comes to the keeping of chickens. She inquired if a licensee were to have a fully fenced back yard would this resident be allowed to let the chickens roam free. Senior Planner Fransen explained a fully fenced in backyard would meet the definition and could serve as an exercise yard for chickens to roam when supervised. Councilmember Monson suggested the language read "and other allowed breeds" to address the potential for another loud bird type and in the event a resident were to bring in such a type that was not allowed in ordinance. She reported she supported the ordinance moving forward but suggested the setback requirement go back to the calculation in order to require a coop to be closer to a licensee's home than a neighboring home or expanding the setback from a neighboring structure. Mayor Grant asked if there was a minimum pen size for six hens. ARDEN HILLS CITY COUNCIL — SEPTEMBER 22, 2025 7 Senior Planner Fransen explained there was a minimum size per bird, noting code required 10 square feet per bird. Mayor Grant inquired if the pen had to be enclosed. Senior Planner Fransen stated this was correct, noting pens had to be enclosed and covered in order to allow for the birds to roam without supervision. She indicated if birds were outside the pen in an exercise yard, the birds would have to be supervised. Mayor Grant commented he supported keeping the maximum number of chickens at six since it was stated that orders for chickens are typically for three at a time, and a limit of six made more sense. Mayor Grant opened the public hearing at 8:10 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:11 p.m. 11. NEW BUSINESS A. Resolution 2025-062 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Finance Director Yang stated delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated August 6, 2025 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by September 8, 2025. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2026. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The City will request that Ramsey County levy the delinquent balances against the respective properties. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to adopt Resolution 2025-062 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. Councilmember Weber asked if there was interest in removing the Ridgewood Road property from this list. Mayor Grant stated he did not support this action. Councilmember Weber indicated if the meter was found to be faulty, staff would work to adjust the bills for this resident. He inquired if the County would still move forward with assessing this property. City Attorney Bjerkness stated this would be time dependent. She indicated the assessment roll could be amended if an error were found on the bill. The motion carried (4-0). ARDEN HILLS CITY COUNCIL — SEPTEMBER 22, 2025 B. Ordinance 2025-003 Amending Chapter 4 — City Code Animals and Pets Sections 400 and 410 and Chapter 13 — Zoning Code Section 1325 — Location for Buildings Housing Farm Animals for Planning Case 25-007 and Authorization to Publish a Summary Ordinance 2025-003 Senior Planner Fransen stated staff has prepared a draft ordinance identifying language to be modified for the City Council's Review. The Planning Commission reviewed this application at their September 3 meeting and have offered the following findings of fact for your consideration: General Findings: 1. The City of Arden Hills is proposing to amend ordinance language for the keeping of chickens. 2. The proposed ordinance will include amendments to the language of Chapter 13 — Zoning Code of the City Code. 3. Amendments to the Zoning Code regulations require a public hearing prior to action by the City Council. 4. The Planning Commission held the required public hearing on August 6, 2025. Senior Planner Fransen explained Planning Commission reviewed this application at their September 3, 2025, meeting. At that time, they recommended approval with amendments of Ordinance 2025-003 and authorization to publish Summary Ordinance for Planning Case 25-007 for Ordinance Amendments to Zoning Code Section 1325.07, Subd. 6.A and City Code Section 400.01 and Section 410.01, Subd. 3 regarding the Keeping of Chickens and Ducks, based on the findings of fact and as presented in the September 22, 2025, Report to the City Council. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to Adoption of Ordinance 2025-003 for Planning Case 25-007 regarding a Zoning Code amendment to Chapter 13 Section 1325 to modify language for the keeping of chickens and ducks in the residential zoning districts and a City Code amendment to Chapter 4 Section 400 to update definitions relevant to the keeping of chickens and ducks and Section 410 to modify language for chickens/ducks licenses. AMENDMENT: Councilmember Holden moved and Councilmember Monson seconded a motion to amend the ordinance in order to remove the keeping of ducks. Councilmember Weber indicated there was strong support for ducks from the Planning Commission. He stated one of the Planning Commissioners has a great deal of experience with the keeping of ducks and noted the keeping of ducks was the same as keeping of chickens. He reported in his research, the only difference he found between the keeping of ducks and chickens was that ducks require a water source. However, after speaking with staff further, he learned this was not the case. He stated he supported the keeping of ducks remaining in the ordinance. Councilmember Holden commented she supported the removal of the keeping of ducks because only one person has requested the keeping of ducks and these ducks fell prey to a predator. She recommended the City only allow for the keeping of chickens. ARDEN HILLS CITY COUNCIL — SEPTEMBER 22, 2025 9 Councilmember Monson stated she understood the keeping of ducks may be similar to the keeping of chickens, but in her opinion, the keeping of ducks was approaching an agricultural use in the city. Councilmember Weber explained the Council has discussed this use over the past several months and staff has made extensive efforts to find significant differences and there has been no findings that there is a significant noise difference, transmission of disease or pests. For this reason, he supported the keeping of ducks. Mayor Grant asked if there was a difference between chickens and ducks. He noted Councilmember Monson spoke to the eggs being different. He commented he did not support turning Arden Hills into an agricultural area and explained he had concerns with ducks being unsupervised in backyards and the predators this would attract. Councilmember Holden commented she knew people who had domestic guinea hens and inquired if the City wanted to allow guinea hens. Mayor Grant did not support the City allowing the keeping of guinea hens. Councilmember Weber indicated no staff time was spent researching guinea hens but reiterated that the keeping of ducks was not any different than the keeping of chickens. Councilmember Holden explained she wanted to limit the ordinance to the keeping of chickens. A roll call vote was taken. The amendment carried 3-1 (Councilmember Weber opposed). AMENDMENT: Councilmember Monson moved and Mayor Grant seconded a motion to direct staff to draft lamune that ensures the City does not allow any loud or exotic bird breeds that may or may not be specific within the ordinance. Councilmember Weber explained there was no information within this planning case that the City would allow for different hens. He indicated guinea hens were a different animal. Councilmember Monson reported she would like language within the ordinance that does not allow the keeping of loud breeds of birds. Councilmember Weber was of the opinion that no evidence was presented about certain breeds of chickens that were louder. He noted there was a reference to a call duck and ducks have been removed from the ordinance. Councilmember Monson indicated this may be the case, but she wanted to have language within the ordinance for the protection of neighbors. Councilmember Holden stated she agreed with the motion but questioned how the City would define a loud chicken. ARDEN HILLS CITY COUNCIL — SEPTEMBER 22, 2025 10 Mayor Grant commented he appreciated the amendment motion, noting staff would be directed to come up with the wording to address loud birds. Councilmember Monson explained she would defer to staff on this but noted she could withdraw her amendment. Councilmember Holden stated she supported the proposed language being placed in the chicken keeping ordinance. City Attorney Bjerkness reported this topic may be addressed in the nuisance portion of the ordinance noting licensees cannot have a nuisance condition on the property. Councilmember Monson indicated she appreciated the fact her concern would be addressed under the nuisance portion of code and she withdrew her amendment. Mayor Grant withdrew his second. AMENDMENT: Mavor Grant moved and Councilmember Weber seconded a motion to amend the ordinance to allow for the keeping of six chickens. The amendment carried (4-0). Councilmember Monson stated her only other concern with the ordinance had to do with the setbacks. Councilmember Weber indicated he would be willing to amend the setback language versus requiring the 25-foot setback. AMENDMENT: Councilmember Monson moved and Councilmember Holden seconded a motion to amend the ordinance setback language to reflect the coop must be closer to the licensee's home than the neighbor's structure. City Administrator Jagoe reported this topic was addressed in Subdivision 1325.07 Subdivision 6(a). She asked if the Council was asking staff to go back to the original language. Mayor Grant explained this was the proposed amendment motion. The amendment carried (4-0). Councilmember Holden indicated she was still concerned about the placement of chicken waste in a compost pile. Councilmember Weber reported compost piles already smell bad and he was uncertain how chicken waste would impact this situation. Mayor Grant stated he was of the opinion chicken waste smelled worse than a compost pile. ARDEN HILLS CITY COUNCIL SEPTEMBER 22, 2025 11 Community Development Director Reilly explained if the Council wanted to address this matter, the City could ban the composting of chicken waste. He indicated the Council would not be able to address where compost was located because this was not addressed in City Code. AMENDMENT: Councilmember Holden moved and Councilmember Monson seconded a motion to amend the ordinance to ban the composting of chicken waste. The amendment carried 3-1 (Councilmember Weber opposed). A roll call vote was taken reLyardinLy Ordinance 2025-003 AmendinLy Chanter 4 — City Code Animals and Pets Sections 400 and 410 and Chapter 13 — Zoning Code Section 1325 — Location for Buildings Housing Farm Animals for Planning Case 25-007 and including the above four amendments. This motion carried (4-0). MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to authorize staff to publish a Summary Ordinance of 2025-003. The motion carried (4-0). 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Holden excused herself from the meeting at 8:40 pm. Councilmember Monson commented the City hosted a State of the City event on Saturday, September 20. She noted this event would be posted on the City's website. Councilmember Monson provided the public with a summary of the conversations the Council had with Public Works staff at a recent Council Work Session. She noted the County was looking at a cost sharing policy change for trails, which could positively impact the City. She indicated the County would begin the Spine Road in 2026 and the County would be paying for all the trunk utilities. Mayor Grant stated the County would be writing up a proposal for the proposed work and the County Board has yet to approve this proposal. Mayor Grant explained that the Gateway Visitor Bureau met last week and the City had 12.2% of all of the revenue for the Gateway Visitor Bureau. He commented on how John Connelly recently retired and noted the City was seeking new representation from one of the local hoteliers. ADJOURN MOTION: Councilmember Monson moved and Councilmember Weber seconded a motion to adiourn. The motion carried 3-0-1 (Councilmember Holden was excused from the vote). ARDEN HILLS CITY COUNCIL — SEPTEMBER 22, 2025 12 Mayor Grant adjourned the Regular City Council Meeting at 8:47 p.m. Julie Hanson David Grant City Clerk Mayor o -ARZEN HILLS Approved: October 13, 2025 [DRAFT CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING SEPTEMBER 29, 2025 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City Council meeting at 7:30 p.m. Present: Mayor David Grant, Councilmembers Tena Monson, Emily Rousseau and Kurt Weber Absent: Councilmember Brenda Holden (excused) Also present: City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; Community Development Director Jake Reilly and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to approve the meeting agenda as presented. The motion carried (4- 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. CONSENT CALENDAR None. ARDEN HILLS SPECIAL CITY COUNCIL — SEPTEMBER 29, 2025 2 5. PULLED CONSENT ITEMS None. 6. NEW BUSINESS A. Set Preliminary Levy and Establish Truth -In -Taxation Public Hearing Date for Proposed Taxes Payable in 2026 • Resolution 2025-063 — Preliminary Levy • Resolution 2025-064 — TNT Public Hearing Date • Resolution 2025-065 — Appropriating Funds to Pay Debt Service on the City's General Obligation Capital Improvement Plan Bonds, Series 2025A, and Authorizing Cancellation of the 2025 Debt Service Levy Related to Such Bonds Finance Director Yang stated State law requires that cities certify their proposed property tax levies to the county auditor by September 30th of each year. The proposed tax levy that is given preliminary approval may be lowered but cannot be increased. Therefore, it is important that the proposed tax levy provides adequate revenues to finance the 2026 Budget. The City Council needs to decide the maximum levy that it is willing to approve and then adopt the proposed Resolution. There will be another budget workshop in November. The City will hold its Truth and Taxation Hearing and set the final tax levy at the December 8, 2025 City Council meeting. A budget workshop was held with the Council on September 22, 2025. The drivers behind the proposed levy increases were further discussed with the Council. Staff commented on the changes made to the preliminary budget based on Council direction which included: • Adjust the police contract amount based upon the latest estimates from the Ramsey County Sheriff s Office — increase of $103,311 • Removal of the Public Works Maintenance Worker position per the Public Works Phase 2 staffing changes — decrease of $45,373 • Delay the Old Highway 10 Trail project from 2026 to 2027 — no impact to 2026 levy Finance Director Yang provided further information on the changes within the budget and described how the median value homeowner would be impacted by the proposed tax levy at various percentages. She requested the Council approve the preliminary levy, set the Truth in Taxation Hearing Date and adopt a Resolution that would appropriate funds to pay debt service on the City's general obligation capital improvement plan bonds, Series 2025A and authorize cancellation of the 2025 debt service levy related to such bonds. Mayor Grant asked what the amount of increase in the budget would be from 2025 to 2026. He discussed how difficult it would be to maintain 50% of the general fund with a larger levy increase. Finance Director Yang reported this would be $1,024,255. Mayor Grant inquired if revenues were projected to come in $200,000 higher in 2025. Finance Director Yang stated this was the case. ARDEN HILLS SPECIAL CITY COUNCIL — SEPTEMBER 29, 2025 3 Councilmember Weber commented a lot of the expenses for the City are unavoidable and without building towards capturing the correct amount of funds, the City would never have enough funding in order to have 50% of the general fund in reserves. He stated the City's goal is to get to 50% and he believed this was something the City should strive to achieve. He questioned if the Mayor believed the 50% should be lowered. Mayor Grant indicated he did not believe the 50% should be lowered. However, he understood the increases were part of the City's operating costs and were contractual. He stated his previous point was, the larger the levy was based upon the previous year, it becomes a larger number in order to maintain 50% of the general fund. He requested that Council consider this when making a decision. Councilmember Weber reviewed the tax history table. He requested further information on the practical implications of the values in the percent change column. Finance Director Yang described how the change in tax rate percent was calculated. She reported this calculation was based on the change in property tax values throughout the city. Councilmember Weber indicated the percentage changes were indicative to inflation, when it came to housing values. He stated as housing values rise, by not balancing this with the levy, the City runs the risk of other items also inflating. He commented on how he did not want to see a shortfall in the PIR Fund in the future. He was of the opinion there had been severe inflation over the last number of years, and the City did not address it until 2024 for the 2025 levy. Councilmember Rousseau asked when the final levy has to be set. Finance Director Yang reported the final levy had to be set by the end of December. Councilmember Rousseau addressed the public, stating that these percentage changes can be scary when it came to housing values. She discussed how 2026 may be a higher increase when it comes to the tax levy and explained how the median value home would be impacted by a 16.99% and 21.06% levy increase to help residents put the relational amounts in perspective. Mayor Grant stated the State of Minnesota was not on a mill rate when it came to property taxes and the tax levy. He noted every home could go up 50% and businesses can go up an equal amount without impacting the tax levy. He explained if everyone's property value increased at the same proportion then there would not really be an impact. He indicated the City determines its financial needs and this is apportioned back based on a homes value. He reported there was a difference in the budget of $600,000 from 2023 to 2024, which would require an additional $300,000 to be reserved. He noted from 2024 to 2025 there was a difference of $700,000, which would require an additional $350,000 to be reserved. Based on the presented budget, the City could have a $1 million increase, which would require $500,000 to be reserved. He did not believe the levy increases were strictly inflationary but rather had to do with increased spending. He stated the Ramsey County Sheriff's contract had increased by $343,000 and the Lake Johanna Fire Department's budget had increased by $159,000. These were sizeable increases that were impacting the budget that did not correlate with the rate of inflation. He stated the Council could not have projected these increases, nor would the Council compromise safety for the residents of Arden Hills. ARDEN HILLS SPECIAL CITY COUNCIL — SEPTEMBER 29, 2025 4 Councilmember Monson commented on the budget assumptions as presented by staff. She reported the City Council invested significantly in its staff and union negotiations were completed last year. She reported the budget included a 19% increase for police and a 17.6% increase for fire. She indicated there was nothing the Council could do to reduce these expenditures. She stated this Council has been in discussion on how to properly fund the PIR Fund and how to fix the shortfalls over the next five years. She stated it is complicated. She then explained the City had to put additional funding into the PIR Fund in order to fund it effectively over the next 10 years. She discussed how the Council was working to have 50% of the general fund set aside in reserves, noting she would like to see this fund increasing by the amount of inflation every year. She indicated her goal was to properly invest in the City to fund expenses that would be incurring both now and into the future. She appreciated Council Rousseau putting the dollar amounts into context and found that helpful for the public. She stated she was interested in using the excess franchise fees ($165,000) to cover the new fire costs. She explained Council has discussed the various scenarios and dollar amounts at previous work sessions and that Councilmember Holden had stated at a work session that we need to look at 19%. She said the Council has known for a while the levy was going to be high. She indicated she supports targeting one of the first three levy amounts. Councilmember Rousseau stated she would be interested in looking at the higher of the first three levy amounts with the understanding the amount could always be brought down. She commented on how costs could continue to rise in 2026 due to tariffs and purchasing a fire truck, and stated she believed it would be better to set the preliminary levy at a higher level. Mayor Grant explained the Council was looking to pay more attention to the PIR Fund. He indicated he would support one of the first two scenarios when it comes to the levy. Councilmember Monson asked if staff had any information regarding health benefits. Finance Director Yang explained the estimated increases were 15% for health insurance and 4% for dental. She indicated the Minnesota Paid Leave was at a preliminary amount that could change. Councilmember Weber inquired if the proposed budget would cover last year's debt. Finance Director Yang reported this was the case, as the scenarios she had brought forward assumes a balanced budget. Councilmember Weber questioned how staff was proposing to utilize the excess franchise fees in 2026. Finance Director Yang stated she was proposing a transfer to the general fund to offset public safety costs. Mayor Grant explained he supported the Council moving forward with the first option given the estimated strong revenues for 2025. He commented he was concerned with how the County and School District levies would adversely impact residents, on top of a large increase for the City. Councilmember Rousseau stated she supported keeping the levy high in order to properly put funding back towards the fire department. ARDEN HILLS SPECIAL CITY COUNCIL — SEPTEMBER 29, 2025 5 Councilmember Weber indicated he was inclined to agree with this recommendation. He discussed how there was a projected shortfall in the PIR Fund and noted the Council needs to further investigate the extent of the shortfall. He stated he could support directing the excess franchise fees towards fire department expenditures for next year. However, this was just a band - aid unless the Council intended to direct the excess franchise fees to excess fire expenditures every year. He explained he supported the proposed PIR Fund increases in order to properly fund City projects in the future. Councilmember Monson stated it was her understanding it was not beneficial to use the $165,000 in excess franchise fees to pay down the bond until after year 10. She explained staff was proposing to transfer the excess franchise fees into the general fund in order to cover public safety personnel costs. Further discussion ensued regarding the impact of using the franchise fees for paying for fire expenses versus using these funds to pay down debt. Councilmember Weber commented he believed using the excess franchise fees for fire expenditures was in keeping with the Council's intentions for the franchise fees. He explained he preferred to set the preliminary levy higher, noting there was an opportunity to bring the levy down. Councilmember Weber excused himself from the meeting at 8:25 p.m. Mayor Grant indicated if the $165,000 in excess franchise fees were used this year, it would not cover the cost of increases in 2027. He stated in 15 years the franchise fee would expire and the levy would then have to increase or the City would have to renew the franchise fee. MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to adopt Resolution 2025-063 Setting the Preliminary Lew at 18.32% for Taxes Payable in 2026. Mayor Grant stated he supported the preliminary levy amount being set at 16.99%. A roll call vote was taken. The motion carried 2-1 (Mayor Grant opposed). MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to adopt Resolution 2025-064 Adopting Truth in Taxation Public Hearing Date for Proposed Taxes Payable in 2026 for December 8, 2025. The motion carried (3-0). MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to adopt Resolution 2025-065 Appropriating Funds to Pay Debt Service on the City's General Obligation Capital Improvement Plan Bonds, Series 2025A, and Authorizing Cancellation of the 2025 Debt Service Levy Related to Such Bonds. The motion carried (3-0). 7. COUNCIL COMMENTS ARDEN HILLS SPECIAL CITY COUNCIL — SEPTEMBER 29, 2025 6 Councilmember Monson commented the preliminary levy was set and it was her hope the Council would be able to make reductions between now and the end of December. Mayor Grant stated it was his hope the Ramsey County Sheriff's office could take a look at their cost structure in order to remove the surprise amount. Mayor Grant reported the Council set the levy high and it was his hope the Council could make reductions over the next three months. ADJOURN MOTION: Councilmember Monson moved and CouncHmember Rousseau seconded a motion to adjourn. The motion carried (3-0). Mayor Grant adjourned the Special City Council Meeting at 8:31 p.m. Julie Hanson City Clerk David Grant Mayor CONSENT ITEM 8A EN HILLS MEMORANDUM DATE: October 13, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A 2025 Payroll #20 2025 Payroll #21 Paid Claims - 09/13/2025-10/10/2025 (Check Nos. 53672-53749 and ACH Checks) Total Payroll $119,243.94 $166,192.73 $285,436.67 $705, 75.59 Total Accounts Payable $705,875.59 Total Claims $991,312.26 CITY OF ARDEN HILLS PAYROLL # 20 CHECKS DATED: Biweekly: 09/26/25 09/07/24 - 09/20/24 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 8,175.91 EFT EFT EFT EFT FICA Oasdi 6,109.55 6,109.55 FICA Medicare 1,428.86 1,428.86 SIT 4,086.42 TOTAL TAXES 1 19.800.741 7,538.41 1 Premium al Premium Health Care Reimb. Dependent Care Reimb. 'AL FLEXIBLE SPENDING 2,405.76 1,465.90 A/P Check* 282.62 0.00 A/P Check* 137.50 A/P Check* 0.00 A/P Check* 2.825.881 1.465.90 HSA Health Saving 1 1,210.191 0.00 TOTAL HEALTH SAVINGS 1 1,210.191 0.00 EFT RA 6,604.75 7,620.83 EFT issionSquare 1,443.89 0.00 EFT antral Pension Fund -Union 1,920.00 A/P Check* N State Retirement System 1,800.00 EFT )TAL RETIREMENT 1 11,768.641 7,620.83 .FLAG 22.76 EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ife/Addl/Dep Life 48.63 0.00 ife/Addl non -tax 18.90 TD/STD Insurance 0.00 1come Withholding Order 166.12 ERA Life Insurance 40.00 JOE 49 Dues (Union) 1 122.50 'OTAL VOLUNTARY 1 418.911 0.00 Total Employee Deductions 36,024.36 Net Payroll 0.00 Direct Deposit 66,594.44 Gross Payroll Tie -Out 102,618.80 Plus City Paid Benefit 16,625.14 TOTAL PAYROLL COST 119,243.94 FICA TIE -OUT Gross Payroll 102,618.80 Less Total FSA 2,825.88 Less Total H.SA 1,210.19 Less Voluntary Ins 41.66 Net P/R Sub'ect to FICA 98,541.07 FICA Oasdi @ 6.20% 6,109.55 FICA Medicare @ 1.45% 1,428.86 EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY OF ARDEN HILLS PAYROLL # 21 CHECKS DATED: Biweekly: 10/10/25 09/20/25 - 10/03/25 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 10,142.74 EFT EFT EFT EFT FICA Oasdi 6,668.41 6,668.41 FICA Medicare 1,559.54 1,559.54 SIT 4,679.79 TOTAL TAXES 1 23.050.481 8,227.95 1 Premium at Premium Health Care Reimb. Dependent Care Reimb. 'AL FLEXIBLE SPENDING 2,672.87 35,544.95 A/P Check* 316.28 842.56 A/P Check* 0.00 A/P Check* 0.00 A/P Check* 2.989.151 36.387.51 HSA Health Saving 1 1,360.191 1,375.00 TOTAL HEALTH SAVINGS 1 1,360.191 1,375.00 EFT RA 7,058.80 8,144.75 EFT issionSquare 1,408.87 0.00 EFT antral Pension Fund -Union 1,920.00 A/P Check* N State Retirement System 1,400.00 EFT )TAL RETIREMENT 1 11,787.671 8,144.75 .FLAG 22.76 EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ife/Addl/Dep Life 48.67 1 1 1.80 ife/Addl non -tax 18.94 TD/STD Insurance 1,534.82 1come Withholding Order 166.12 ERA Life Insurance 48.00 JOE 49 Dues (Union) 1 140.00 'OTAL VOLUNTARY 1 1.979.311 111.80 Total Employee Deductions 41,166.80 Net Payroll 0.00 Direct Deposit 70,778.92 Gross Payroll Tie -Out 111,945.72 Plus City Paid Benefit 54,247.01 TOTAL PAYROLL COST 166,192.73 FICA TIE -OUT Gross Payroll 111,945.72 Less Total FSA 2,989.15 Less Total H.SA 1,360.19 Less Voluntary Ins 41.70 Net P/R Sub'ect to FICA 107,554.68 FICA Oasdi @ 6.20% 6,668.41 FICA Medicare @ 1.45% 1,559.54 EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: joua.yang Printed: 10/9/2025 10:43 AM �RQEN HIILLS Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0189 GOPHER STATE ONE CALL 09/19/2025 5080188 August Locates 64.80 5080188 August Locates 64.80 5080188 August Locates 64.80 Total for this ACH Check for Vendor 0189: 194.40 ACH 0192 GRAINGER INC 09/19/2025 9631364776 Marking Paint 115.56 9631364776 Marking Paint 115.56 Total for this ACH Check for Vendor 0192: 231.12 ACH 0234 MACQUEEN EQUIPMENT INC 09/19/2025 P67418 Supplies 71.44 Total for this ACH Check for Vendor 0234: 71.44 ACH 0285 XCEL ENERGY 09/19/2025 9.42E+08 07/16/25-08/14/25 59.06 9.42E+08 07/16/25-08/14/25 2,133.90 9.42E+08 07/16/25-08/14/25 405.76 9.42E+08 07/16/25-08/14/25 1,396.67 9.42E+08 07/16/25-08/14/25 239.79 9.42E+08 07/16/25-08/14/25 204.56 9.42E+08 07/16/25-08/14/25 1,786.41 Total for this ACH Check for Vendor 0285: 6,226.15 ACH 0292 OXYGEN SERVICE COMPANY INC 09/19/2025 0003628124 August Rental 43.17 Total for this ACH Check for Vendor 0292: 43.17 ACH 0327 STAPLES INC 09/19/2025 6040744984 Supplies 156.29 6041066943 Supplies 141.96 6041682387 Supplies 53.37 6041682389 Supplies 37.68 Total for this ACH Check for Vendor 0327: 389.30 ACH 0453 CONTINENTAL RESEARCH CORP 09/19/2025 0065419 Moly Coat 294.00 0066259 Bio Tabs 840.00 Total for this ACH Check for Vendor 0453: 1,134.00 ACH 0922 NINENORTH 09/19/2025 2025-129 Audio Visual -August 1,134.50 2025-129 JDA Audio Visual -August 190.00 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0922: 1,324.50 ACH 10363 MINUTE MAKER SECRETARIAL 09/19/2025 M2123 9/3 PC Meeting Minutes 387.75 M2123 9/8 CC Meeting Minutes 301.25 M2123 9/9 JDA Meeting Minutes 276.00 Total for this ACH Check for Vendor 10363: 965.00 ACH 10600 METRO PRODUCTS LLC 09/19/2025 187968 Supplies 827.00 Total for this ACH Check for Vendor 10600: 827.00 ACH 1125 BOLTON & MENK INC 09/19/2025 0372943 Planning Services 7/19-8/15 676.00 Total for this ACH Check for Vendor 1125: 676.00 ACH 1223 ADAM'S PEST CONTROL - MAIN 09/19/2025 4256380 September Pest Control 90.98 Total for this ACH Check for Vendor 1223: 90.98 ACH 1363 WATER CONSERVATION SERVICES IN( 09/19/2025 150208 Leak Locate 3750 Dunlap 576.60 Total for this ACH Check for Vendor 1363: 576.60 ACH 2490 CORE & MAIN LP 09/19/2025 X609476 Supplies 433.05 Total for this ACH Check for Vendor 2490: 433.05 ACH 5180 THE TESSMAN COMPANY LLC 09/19/2025 54220104N Herbicide 399.25 Total for this ACH Check for Vendor 5180: 399.25 ACH 5587 CES IMAGING INC 09/19/2025 INV 176534 September Rental 60.00 INV176534 Supplies 9.15 Total for this ACH Check for Vendor 5587: 69.15 ACH 6060 BATTERIES PLUS 09/19/2025 P77304147 Batteries 89.30 P77304147 Batteries 222.95 P85545404 Batteries 115.95 Total for this ACH Check for Vendor 6060: 428.20 ACH 6129 FAST SIGNS INC 09/19/2025 204-65735 Name Tag 113.00 Total for this ACH Check for Vendor 6129: 113.00 ACH 7501 KELLY & LEMMONS PA 09/19/2025 66133 August Prosecution 3,397.24 Total for this ACH Check for Vendor 7501: 3,397.24 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 2 Check No Vendor No Invoice No Vendor Name Check Date Description Reference Check Amount ACH ADVS ADVANTAGE SIGNS & GRAPHICS INC 09/19/2025 V0825-148 Reflective Decals 299.40 V0825-218 Traffic Signs 300.65 V0825-321 Corrugated Signs 300.00 V0925-23 Step Stakes 212.50 Total for this ACH Check for VendorADVS: 1,112.55 ACH ALPI ALLEGRA PRINT & IMAGING INC 09/19/2025 176274 Business Cards 172.04 176301 September Newsletter Postage 1,203.02 176301 September Newsletter 2,517.02 Total for this ACH Check for Vendor ALPI: 3,892.08 53672 ALSP A & L SUPERIOR QUALITY SOD 09/19/2025 10654 Turfgrass Sod 488.40 10683 Pallet Return -60.00 Total for Check Number 53672: 428.40 53673 2597 AARP 09/19/2025 AARP-C40713 September AARP Driver Safety 110.00 Total for Check Number 53673: 110.00 53674 0146 BRYAN ROCK PRODUCTS INC 09/19/2025 71228 8/21 Purchase 1,416.69 Total for Check Number 53674: 1,416.69 53675 1033 COMCAST 09/19/2025 101030.0925 Service 9/3-10/2 108.35 98681.0925 Service 9/5-10/4 111.52 Total for Check Number 53675: 219.87 53676 10244 COMCAST BUSINESS INC 09/19/2025 250444801 September Service 509.80 Total for Check Number 53676: 509.80 53677 10335 EULL'S MANUFACTURING 09/19/2025 069184 Manhole Rings 813.70 Total for Check Number 53677: 813.70 53678 0849 FRA-DOR INC 09/19/2025 2508161 Black Dirt Purchases 8/19-8/27 354.00 Total for Check Number 53678: 354.00 53679 0176 FRATTALLONES HARDWARE INC 09/19/2025 95506/A Supplies 43.96 Total for Check Number 53679: 43.96 53680 10595 HEALTHEQUITY 09/19/2025 x0efi5v September Monthly Fee 52.85 Total for Check Number 53680: 52.85 53681 0447 LU.O.E LOCAL 49 BENEFIT FUND -INS] 09/19/2025 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference BP3-10.25 Beebe October Health Insurance-T.Beebe 1,565.00 Total for Check Number 53681: 1,565.00 53682 0390 INT'L UNION OPERATING ENGINEERS 09/19/2025 1200.0925 September Dues 245.00 Total for Check Number 53682: 245.00 53683 0495 LAKE JOHANNA FIRE DEPARTMENT 109/19/2025 979 Reimb Cap Expense-Fridge/Freezer 426.15 Total for Check Number 53683: 426.15 53684 10448 MARCO TECHNOLOGIES LLC 09/19/2025 563467604 Q3 and Usage 1,034.23 563467604 Q3 and Usage 182.51 Total for Check Number 53684: 1,216.74 53685 0257 MINNESOTA DEPT OF HEALTH 09/19/2025 15868.25 Water Supply Operator 2025 40.00 Total for Check Number 53685: 40.00 53686 0422 MINNESOTA POLLUTION CONTROL A 09/19/2025 77730326 2025 Wastewater Operator-M Seifert 40.00 77730340 2025 Wastewater Operator-M Gebauer 40.00 Total for Check Number 53686: 80.00 53687 10619 MINUTEMAN PRESS 09/19/2025 12881 Park System Plan Postcards 89.04 12972 Community Picnic Yard Signs 120.00 Total for Check Number 53687: 209.04 53688 0600 NCPERS GROUP LIFE INS 09/19/2025 315800102025 October Insurance 80.00 Total for Check Number 53688: 80.00 53689 10620 NORTH AMERICAN SAFETY INC 09/19/2025 INV99791 Staff Clothing 241.00 Total for Check Number 53689: 241.00 53690 0155 OFFICE OF MN IT SERVICES-ACCTS R 09/19/2025 W25080655 August Phones 751.04 Total for Check Number 53690: 751.04 53691 1208 PREMIUM WATERS INC 09/19/2025 610207-08-25 August Water 59.08 613317-08-25 August Water 72.34 Total for Check Number 53691: 131.42 53692 0811 RAMSEY COUNTY 09/19/2025 FLEET-001018 Equipment Parts -July 3,199.38 FLEET-001018 Equipment Service -July 2,275.40 SHRFL-002348 Law Enforcement -September 146,523.95 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53692: 151,998.73 53693 10238 ROADKILL ANIMAL CONTROL 09/19/2025 Pickup Services -August 258.00 Total for Check Number 53693: 258.00 53694 10495 TENET 09/19/2025 INV-28943 ERO Straw 73.34 Total for Check Number 53694: 73.34 53695 3099 TRI STATE BOBCAT INC-LITTLE CANT 09/19/2025 A53967 Supplies 15.94 Total for Check Number 53695: 15.94 53696 1161 VALLEY -RICH CO INC 09/19/2025 34854 1710 Lake Johanna Blvd 8,850.00 Total for Check Number 53696: 8,850.00 53697 10609 WALTERS RECYCLING & REFUSE INC 09/19/2025 0008966287 Cummings Park 211.75 Total for Check Number 53697: 211.75 Total for 9/19/2025: 192,936.60 ACH 0192 GRAINGER INC 09/26/2025 9644980451 Supplies 7.32 9645717373 Supplies 14.15 Total for this ACH Check for Vendor 0192: 21.47 ACH 0327 STAPLES INC 09/26/2025 6042084422 Supplies 10.89 6042084423 Supplies 33.48 6042084423 Supplies 30.38 6042084424 Supplies 3.59 6042159191 Supplies 52.29 Total for this ACH Check for Vendor 0327: 130.63 ACH 0387 SSIONSQUARE #302482 09/26/2025 PR 25-20 PR Batch 00200.09.2025 ICMA Employee Perce PR Batch 00200.09.2025 ICNi 293.89 PR 25-20 PR Batch 00200.09.2025 ICMA Employee Dedu PR Batch 00200.09.2025 ICNi 1,150.00 Total for this ACH Check for Vendor 0387: 1,443.89 ACH 0750 VERIZON WIRELESS 09/26/2025 6123206352 Service 8/11-9/10 872.87 Total for this ACH Check for Vendor 0750: 872.87 ACH 0761 ELECTRIC PUMP INC 09/26/2025 033757 LS #6 Pump 1,685.25 033991 LS #6 Recalibration 745.25 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0761: 2,430.50 ACH 5592 NOVACARE REHABILITATION 09/26/2025 849027149 Employment Testing 110.00 Total for this ACH Check for Vendor 5592: 110.00 ACH 6129 FAST SIGNS INC 09/26/2025 204-66188 Name Tags 51.00 Total for this ACH Check for Vendor 6129: 51.00 ACH A1HY A-1 HYDRAULIC SALES & SERVICE IIN 09/26/2025 0136065-IN Parts for #85321 595.36 Total for this ACH Check for Vendor A1HY: 595.36 ACH ALPI ALLEGRA PRINT & IMAGING INC 09/26/2025 176310 State of the City Postcards 186.17 Total for this ACH Check for Vendor ALPL• 186.17 ACH FPTC FLEXIBLE PIPE TOOLS AND EQUIPME 09/26/2025 31848 Aries Tractor Repair 1,724.45 Total for this ACH Check for Vendor FPTC: 1,724.45 ACH JOHC JOHNSON CONTROLS INC 09/26/2025 1-136436967149 Room 119 VAV-5 Controller Assembly Replacer 3,994.00 Total for this ACH Check for Vendor JOHC: 3,994.00 53698 0131 BEISSWENGERS HOMETOWN HARDY 09/26/2025 1581/6 Supplies 9.17 Total for Check Number 53698: 9.17 53699 10356 JACON LLC 09/26/2025 1177 Haul Out 9/2 4,575.00 1178 Haul Out 9/2 5,307.00 Total for Check Number 53699: 9,882.00 53700 10330 KLEIN UNDERGROUND LLC 09/26/2025 61492 1111 Tiller Lane Emergency Repair 3,265.75 61588 3755 Dunlap 11,936.50 Total for Check Number 53700: 15,202.25 53701 0495 LAKE JOHANNA FIRE DEPARTMENT 1 09/26/2025 986 Cap Reimbursement: Training Manikins 685.41 989 Cap Reimbursement: Set of Irons 855.99 Total for Check Number 53701: 1,541.40 53702 10579 LEVANDER GILLEN & MILLER P.A. 09/26/2025 42000E-0725 Escrow PC 24-020 #791 235.00 42000E-0725 July Legal 306.00 42000E-0725 July Legal - TCAAP 7,637.50 42000E-0725 Escrow PC 24-018 #784 239.25 42000E-0725 July Legal 2,676.00 42000E-0725 July Legal 680.00 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53702: 11,773.75 53703 0778 MCFOA 09/26/2025 092425 11/18 Clerks Meeting: J Hanson, J Estling 80.00 Total for Check Number 53703: 80.00 53704 10486 MINNESOTA METRO NORTH TOURIST\ 09/26/2025 092225 SpringHill Suites August 2025 Lodging Tax 13,322.42 Total for Check Number 53704: 13,322.42 53705 0422 MINNESOTA POLLUTION CONTROL A 09/26/2025 77730298 2025 Wastewater Operator-S Haar 40.00 Total for Check Number 53705: 40.00 53706 10559 MINNESOTA ROOFING COMPANY 09/26/2025 23-2972-1 Final Perry Park Warming House Roofing 6,357.06 Total for Check Number 53706: 6,357.06 53707 1074 PRECISION LANDSCAPE & TREE INC 09/26/2025 90491 Pruning -Royal Park 540.00 90501 Tree Removal-1749 Chatham Ave 1,025.00 Total for Check Number 53707: 1,565.00 53708 10279 QUADIENT LEASING USA IINC 09/26/2025 Q2026731 Leasing 7/24-10/23 928.89 Total for Check Number 53708: 928.89 53709 6748 RELIANCE STANDARD 09/26/2025 GL154938.1025 October Insurance 1,707.89 Total for Check Number 53709: 1,707.89 53710 10354 ST. PAUL PIONEER PRESS 09/26/2025 0825572589 Escrow PC 25-008 #831 123.20 0825572589 Annual Disclosure TIF 72.88 0825572589 Annual Disclosure TIF 72.87 0825572589 Chicken & Ducks CH 13 &14 56.65 0825572589 Escrow PC 25-003 #833 53.35 Total for Check Number 53710: 378.95 Total for 9/26/2025: 74,349.12 ACH ACH001 US BANK 09/30/2025 ARVIM92025 TRUENORTH STEEL FARGOPIPE-storm projf 205.65 FRIDJ92025 GRAINGER-trash bags 982.07 FRIDJ92025 RDO EQUIPMENT DAYTON-parts 458.68 FRIDJ92025 SQ *MINNESOTA FALL MAINTE-registration 180.00 FRIDJ92025 AMAZON MKTPL*TY80Y1MR3-airpod/phon 84.13 FRIDJ92025 TRUENORTH STEEL FARGOPIPE-supplies 800.00 FRIDJ92025 SQ *MINNESOTA FALL MAINTE-registration 180.00 FRIDJ92025 MINNESOTA NURSERY AND LAN -Northern 196.00 GEBAM92025 HARDWARE HANK OF ST. MICH-ratchet 53.67 HANSJ92025 DAVANNIS #10 ARDEN HILL -CC Works 108.24 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference HANSJ92025 NNA SERVICES LLC-Notary Stamp 50.47 HANSJ92025 USPS PO 2617100326-Stamps SOTC 234.00 IIANSJ92025 SECRETARY OF STATE -Notary Renewal 120.00 HANSJ92025 JIMMY JOHNS - 1532 - CC Worksession 201.11 HANSJ92025 LEAGUE OF MINNESOTA CITI-Refund Regis -250.00 JAGOJ92025 APA MN CHAPTER -Conference E.Fransen 575.00 JAGOJ92025 URBAN LAND INSTITUTE -Membership J.Jag 264.00 JAGOJ92025 APA-Membership E.Fransen 470.19 JOHNM92025 SAMSCLUB.COM-supplies 297.00 JOHNM92025 FLAHERTYS ARDEN BOWL -Refund -20.60 JOHNM92025 WWW.PEACHJAR.COM-flyer 100.00 JOHNM92025 SQ *SWEET CHOCOLAT-supplies 88.44 JOHNM92025 FLAHERTYS ARDEN BOWL-shirts/ballcaps 82.40 JOHNM92025 LS NOW BIKES AND FITNE-ligh 87.75 MIKAT92025 METAL SUPERMARKETS ROSEVI-supplies 61.22 MIKAT92025 APPLE.COM/BILL I -cloud 0.99 MIKAT92025 RDO EQUIPMENT DAYTON-parts 1,500.00 MIKAT92025 METAL SUPERMARKETS ROSEVI-supplies 26.18 REBATE92025 US BANK REBATE -373.47 SWEAD92025 MHR MARQUIS CHICAGO FD-PWX 2025 862.92 Total for this ACH Check for Vendor ACH001: 7,626.04 ACH ACH002 AFLAC 09/30/2025 342217 Insurance Premiums -September 2025 45.52 Total for this ACH Check for Vendor ACH002: 45.52 ACH ACH005 MINNESOTA REVENUE -SALES & USE 09/30/2025 91525 August Sales/Use Tax 174.56 91525 August Sales/Use Tax -0.94 91525 August Sales/Use Tax 0.44 91525 August Sales/Use Tax 29.94 Total for this ACH Check for Vendor ACH005: 204.00 ACH ACH007 QUADIENT FINANCE USA INC 09/30/2025 090125 Postage 1,000.00 Total for this ACH Check for Vendor ACH007: 11000.00 Total for 9/30/2025: 8,875.56 ACH 0319 CITY OF ROSEVILLE 10/03/2025 0242505 Water Purchase -August 170,517.25 Total for this ACH Check for Vendor 0319: 170,517.25 ACH 0327 STAPLES INC 10/03/2025 6042593680 Supplies 50.34 6042900426 Supplies 39.89 6043137650 Supplies 53.28 6043137650 Supplies 17.19 6043467652 Supplies 64.97 Total for this ACH Check for Vendor 0327: 225.67 ACH 10343 TIM BEEBE 10/03/2025 092225 Reimbursement -boots and clothing 285.46 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 8 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for this ACH Check for Vendor 10343: 285.46 ACH 10497 CINTAS CORP 10/03/2025 4244520370 Mats -September 116.25 5293073504 First Aid 87.96 5293073504 First Aid 69.19 Total for this ACH Check for Vendor 10497: 273.40 ACH 10617 I & S GROUP INC 10/03/2025 122637 PW 25-0107 1,735.00 Total for this ACH Check for Vendor 10617: 1,735.00 ACH 1125 BOLTON & MENK INC 10/03/2025 0374117 2026 PMP 21,632.00 0374118 TCAAP Spine Rd Sewer Televising 688.99 0374178 LS 5 3,914.50 0374181 MS4 7,455.00 0374181 GIS Services 855.00 0374181 Water Hydrant Flow Testing 1,766.50 Total for this ACH Check for Vendor 1125: 36,311.99 ACH 7025 ON SITE COMPANIES -OSSTC INC 10/03/2025 0001960684 Restrooms 09/27-10/24 882.00 Total for this ACH Check for Vendor 7025: 882.00 ACH ADVS ADVANTAGE SIGNS & GRAPHICS INC 10/03/2025 V0925-302 Park Signs 32.95 Total for this ACH Check for Vendor ADVS: 32.95 53711 10621 BARNUM GATES SERVICES 10/03/2025 45772 Front Desk Gate 485.00 Total for Check Number 53711: 485.00 53712 1033 COMCAST 10/03/2025 44271.1025 Service 9/21-10/20 6.48 Total for Check Number 53712: 6.48 53713 UB*00801 DIXIE L GRACE REVOCABLE TRUST 10/03/2025 Refund Check 000890-000, 1306 Wynridge Dri, 24.88 Total for Check Number 53713: 24.88 53714 UB*00792 PAUL FISCHER 10/03/2025 Refund Check 001338-000, 1588 Chatham Aver 182.42 Total for Check Number 53714: 182.42 53715 UB*00795 MARK GILBERTSON 10/03/2025 Refund Check 001247-000, 3723 New Brighton 173.37 Total for Check Number 53715: 173.37 53716 0447 LU.O.E LOCAL 49 BENEFIT FUND-INSI 10/03/2025 13P3.1125 November Insurance 12,520.00 NB4.1125 November Insurance 1,772.00 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 9 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53716: 14,292.00 53717 10556 INNOVATIVE OFFICE SOLUTIONS LLC 10/03/2025 IN4935669 Supplies 113.12 Total for Check Number 53717: 113.12 53718 UB*00794 MELISSA MALLOY 10/03/2025 Refund Check 011449-000, 3420 Fairview Aver 420.41 Total for Check Number 53718: 420.41 53719 UB*00798 TONY MENGELKOCH 10/03/2025 Refund Check 013143-000, 4348 Arden View C 6.52 Total for Check Number 53719: 6.52 53720 MNCS MINNESOTA CHILD SUPPORT PAYMEI 10/03/2025 092625 Remittance ID: 0015865995 (9/26/2025) 166.12 Total for Check Number 53720: 166.12 53721 10486 MINNESOTA METRO NORTH TOURIST\ 10/03/2025 092625 Quality Inn August 2025 Lodging Tax 4,441.92 Total for Check Number 53721: 4,441.92 53722 UB*00800 GAN NESS 10/03/2025 Refund Check 012394-000, 1858 Beckman Aver 3.42 Total for Check Number 53722: 3.42 53723 UB*00799 MAUREEN NIELSEN 10/03/2025 Refund Check 001661-000, 1895 EdgewaterAv, 160.45 Total for Check Number 53723: 160.45 53724 10620 NORTH AMERICAN SAFETY INC 10/03/2025 INV99032 Shirts 23.79 INV99032 Shirts 396.45 INV99082 Sweatshirts 15.84 INV99082 Sweatshirts 264.00 Total for Check Number 53724: 700.08 53725 UB*00796 CATHERINE PERRY 10/03/2025 Refund Check 012597-000, 1356 Arden View E 87.42 Total for Check Number 53725: 87.42 53726 UB*00797 PINEWOOD LLC 10/03/2025 Refund Check 013617-000, 1111 Edgewater Avg 8.31 Total for Check Number 53726: 8.31 53727 UB*00793 HANNA PROKOPOWICZ 10/03/2025 Refund Check 013002-000, 4463 Arden View C 241.64 Total for Check Number 53727: 241.64 53728 10423 SIR LINES -A -LOT 10/03/2025 H25-0362-02p-02 2025 Street Maintenance Project 6,311.00 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 10 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53728: 6,311.00 Total for 10/3/2025: 238,088.28 ACH 0192 GRAINGER INC 10/10/2025 9650300396 Supplies 93.48 9654211045 Supplies 92.93 Total for this ACH Check for Vendor 0192: 186.41 ACH 0242 MET COUNCIL ENVIRON SERVICES-S, 10/10/2025 100325 September SAC 74,550.00 100325 September SAC -745.50 Total for this ACH Check for Vendor 0242: 73,804.50 ACH 0243 METROPOLITAN COUNCIL -WASTE WE 10/10/2025 0001193988 Wastewater -November 83,122.72 Total for this ACH Check for Vendor 0243: 83,122.72 ACH 0387 MISSIONSQUARE #302482 10/10/2025 PR 25-21 PR Batch 00100.10.2025 ICMA Employee Dedu PR Batch 00100.10.2025 ICN 1,150.00 PR 25-21 PR Batch 00100.10.2025 ICMA Employee Perce PR Batch 00100.10.2025 ICN 258.87 Total for this ACH Check for Vendor 0387: 1,408.87 ACH 0706 CERTIFIED LABORATORIES 10/10/2025 9322421 Supplies -Aerosol 169.90 9331201 Supplies-Nitrile Gloves 263.48 Total for this ACH Check for Vendor 0706: 433.38 ACH 0772 ESS BROTHERS & SONS INC 10/10/2025 FF8347 Manhole 2,885.00 Total for this ACH Check for Vendor 0772: 2,885.00 ACH 0922 NINENORTH 10/10/2025 2025-147 Audio Visual -September 1,764.50 Total for this ACH Check for Vendor 0922: 1,764.50 ACH 10343 TIM BEEBE 10/10/2025 10062025 Reimbursement -clothing 506.30 Total for this ACH Check for Vendor 10343: 506.30 ACH 10476 TWIN CITIES COMMERCIAL CLEANEI 10/10/2025 10251700 Janitorial Services -October 1,554.58 Total for this ACH Check for Vendor 10476: 1,554.58 ACH 10552 ELENA FRANSEN 10/10/2025 10062025 Expense Reimbursement 11.96 10062025 Mileage 9/24/25-9/26/25 289.80 Total for this ACH Check for Vendor 10552: 301.76 ACH 10618 JULIE WHITNEY 10/10/2025 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 11 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 10062025 Mileage Reimbursement MBPTA 10/1 32.20 Total for this ACH Check for Vendor 10618: 32.20 ACH 1223 ADAM'S PEST CONTROL - MAIN 10/10/2025 4289350 October Pest Control 90.98 Total for this ACH Check for Vendor 1223: 90.98 ACH 1363 WATER CONSERVATION SERVICES IN( 10/10/2025 150264 Leak Locate -Cub Foods 381.20 Total for this ACH Check for Vendor 1363: 381.20 ACH 4889 COMMUNITY FOOTWORKS 10/10/2025 10012025 October Foot Care Clinic 355.20 Total for this ACH Check for Vendor 4889: 355.20 ACH 5173 BADGER METER 10/10/2025 80212831 Beacon & LTE Service Units -September 812.54 Total for this ACH Check for Vendor 5173: 812.54 ACH 7501 KELLY & LEMMONS PA 10/10/2025 66304 September Prosecution 3,661.24 Total for this ACH Check for Vendor 7501: 3,661.24 53729 0131 BEISSWENGERS HOMETOWN HARDY 10/10/2025 1730/6 Supplies -Guide Bar 44.99 Total for Check Number 53729: 44.99 53738 1033 COMCAST 10/10/2025 101030.1025 Service 10/3-11/2 108.35 Total for Check Number 53738: 108.35 53739 10595 HEALTHEQUITY 10/10/2025 sholxkn October Monthly Fee 64.10 Total for Check Number 53739: 64.10 53740 10556 INNOVATIVE OFFICE SOLUTIONS LLC 10/10/2025 IN4950497 Supplies 45.82 Total for Check Number 53740: 45.82 53741 10330 KLEIN UNDERGROUND LLC 10/10/2025 61717 1235 Red Fox Rd 2,702.50 Total for Check Number 53741: 2,702.50 53742 10523 METRO-INET 10/10/2025 2995 IT Support -October 10,461.00 Total for Check Number 53742: 10,461.00 53743 MNCS MINNESOTA CHILD SUPPORT PAYMEI 10/10/2025 101025 Remittance ID: 00 15 865 995 166.12 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 12 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53743: 166.12 53744 1074 PRECISION LANDSCAPE & TREE INC 10/10/2025 90513 3740 Brighton Way -Perry Park Storm Damage 1,200.00 90542 3655 New Brighton Rd -Tree Removal 540.00 Total for Check Number 53744: 1,740.00 53746 1208 PREMIUM WATERS INC 10/10/2025 610207-09-25 September Water 44.20 613317-09-25 September Water 50.42 Total for Check Number 53746: 94.62 53747 0811 RAMSEY COUNTY 10/10/2025 FLEET-001021 Fuel -August 2,862.02 FLEET-001025 Equipment Service -August 1,575.17 Total for Check Number 53747: 4,437.19 53748 10495 TENET 10/10/2025 INV-30331 Supplies-ERO Straw 125.01 Total for Check Number 53748: 125.01 53749 10568 VERIZON CONNECT 10/10/2025 308000079257 September Service 334.95 Total for Check Number 53749: 334.95 Total for 10/10/2025: 191,626.03 Report Total (129 checks): 705,875.59 AP Checks by Date - Detail by Check Date (10/9/2025 10:43 AM) Page 13 CONSENT ITEM - 8B 'It -ARZEEN HILLS MEMORANDUM DATE: October 13, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Acknowledgement of Twin Cities Gateway Grant Funds Budgeted Amount: Actual Amount: Funding Source: N/A $20,182 Twin Cities Gateway Council Should Consider Motions to approve, table, or deny the following: • Acknowledgement of Twin Cities Gateway Grant Funds being used to support community related activities. Discussion The City of Arden Hills is a member of the Twin Cities Gateway (TCG) Visitors Bureau. As a member, the City facilitates a pass-thru lodging tax on hotel receipts in the City. These lodging receipts fund marketing activities in the area administered by TCG. As part of the organization, the City also receives an annual grant based on receipts from TCG, which must be spent on marketing activities to draw in visitors from outside the city. This year, the City's grant amount is $20,125; the City Council previously discussed how to use the funds at a work session and directed Staff to work with Ribfest, Norwegian Foot March, and the City's 75th Anniversary. Ribfest and a few marketing ideas for the 751h Anniversary have been submitted and given preliminary approval by TCG. The City is able to carry over 10% of the grant funds to the following year. City staff is working with the Norwegian Foot March organizers to confirm the timing of their marketing materials to see if funds would be distributed in 2025 or 2026. A brief summary of each plan is below. • Ribfest: used for marketing activities related to its September 201h Ribfest event, including print, digital, and radio marketing. • Norwegian Foot March: used for marketing activities related to its April 2026 event, will include print and digital marketing. Page 1 of 2 City 75th Anniversary Celebration: used for marketing activities related to the 75" anniversary event, will include both print and digital marketing products. Budget Impact The grant from TCG is a pass-thru grant that will be split between Ribfest, Norwegian Foot March, and the City's 75th Anniversary and will not have an effect on the City's budget. Attachment N/A Page 2 of 2 CONSENT ITEM - 8C 'It -ARzEN HILLS I►I I guy M OL1,1\►111005 I DATE: October 13, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Jess Skalicky, Parks and Recreation Manager SUBJECT: Ordinance 2025-004 Amending Chapter 3, Section 360, Subsection 360.32, Subd. 2 — Rights of Way Permitted Tree Varieties Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Ordinance 2025-004 Amending Chapter 3, Section 360, Subsection 360.32, Subd. 2 related to Rights of Way Permitted Tree Varieties Background During the July 28, 2025 Work Session, the Council discussed updates to the City's approach to managing its urban forest, including adopting a new Arden Hills Preferred Street Tree Species List within the Public Works Design Manual. Staff recommended a more flexible and diverse tree list aligned with the "20-10-5 rule" to promote long-term canopy health. They also recommended revising City Code 360.32 to remove specific tree species currently listed in the Right -of -Way Permitted Tree Varieties (including invasive species) and replace the static list with a living document —the Arden Hills Preferred Street Tree Species List —that can be regularly updated. This change would codify the new list and remove the tree species currently in the ordinance. Budget Impact I0/_1 Attachment Attachment A: Ordinance 2025-004 - Amending Rights of Way Permitted Tree Varieties (redlines) Attachment B: Current Language and New Language (Ordinance 2025-004) - Rights of Way Permitted Tree Varieties Page 1 of 1 It -AIQ)EN_ HILLS ORDINANCE NO.2025-004 Attachment A CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 3 RIGHTS -OF -WAY (PERMITTED TREE VARIETIES) OF THE ARDEN HILLS CITY CODE THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 3 — Licenses and Regulations, Section 360 — Rights of Way, Subsection 360.32 is hereby amended by deleting the [sin] language and adding the underlined language as follows: Subd. 2 Permitted Varieties. Only tree species listed on the "Arden Hills Preferred Street Tree Species List" -'^"^••Xi-Bg types of tFees shall be permitted under the provisions of this Section: HaEkbeFFy; N"r.. a , Sugar- or Red n4aple; Linden; and species as appr-oved by the City. Under no circumstances shall any tree species listed as "prohibited" on that list cottonwood ty!ees, non disease tart e-1-m trees of ash tFee be planted in the City.. The "Arden Hills Preferred Street Tree Species List" is a livinLy document maintained and updated by the actinLj Citv Forester and the most current official version shall a SECTION 2. This Ordinance shall become effective immediately upon its passage and publication according to law. PASSED and ADOPTED this 13t" day of October 2025, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS David Grant, Mayor ATTEST: Julie Hanson, City Clerk Published in the Pioneer Press on October , 2025 To view the final document, access adopted Ordinances via Arden Hills Public Laserfche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage Attachment B City Code 360.32 Revisions Draft —This was last updated on August 13, 2025. Current version: Permitted Varieties. Onlythe followingtypes of trees shall be permitted under the provisions of this Section: Hackberry; Norway, Sugar or Red Maple; Linden; and other species as approved by the City. Under no circumstances shall cottonwood trees, non - disease resistant elm trees, or any species of ash tree be planted in the City. New version (proposed Ordinance 2025-004): Permitted Varieties. Only tree species listed on the "Arden Hills Preferred Street Tree Species List" shall be permitted under the provisions of this Section. Under no circumstances shall any tree species listed as "Prohibited" on that list be planted in the City. The "Arden Hills Preferred Street Tree Species List" is a living document maintained and updated by the acting City Forester and the most current official version shall apply. Updated 10113125 CONSENT ITEM - 8D -ARVE_-HILLS MEMORANDUM DATE: October 13, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Jessica Skalicky, Parks and Recreation Manager SUBJECT: Accepting Donation from the Arden Hills Foundation for Flashlight Pumpkin Hunt Budgeted Amount: Actual Amount: Funding Source: N/A $250.00 N/A Council Should Consider Motions to approve, table, or deny the following: • City Council should consider approving Resolution 2025-066 Accepting a Donation from the Arden Hills Foundation in the amount of $250.00 Background The Arden Hills Foundation has been established as a 5010 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gifts and bequests for the benefits of recreational services. Discussion The Arden Hills Foundation donated a total of $250.00 to the City of Arden Hills to purchase the pumpkins for the annual Flashlight Pumpkin Hunt. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation. Budget Impact N/A Attachments Attachment A: Resolution 2025-066 Page 1 of 1 Attachment A �ENHILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2025-066 A RESOLUTION ACCEPTING DONATION WHEREAS, Arden Hills ("City") is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens. WHEREAS, the following entity has offered to contribute the cash amount set forth below to the City: Name of Donor Arden Hills Foundation Amount $250.00 WHEREAS, such donations have been contributed to purchase pumpkins for the Flashlight Pumpkin Hunt event; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and shall be used to purchase pumpkins for the Flashlight Pumpkin Hunt event. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the City's receipt of the donor's donation. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 131'' DAY OF OCTOBER, 2025. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage.