HomeMy WebLinkAboutCC 12-08-1986
- ...._..~ "- -....----.---.- ~~-.-
.
MINUTES OF REGULAR COUNCIL MEETING
. Villaga of ~rden Hills
Monday, Dec~ber 8,1986
Villale Hall
Call to Order
Pun~t to dus call and notica thereof, lW.yor Woodburn called the meetins to
order at 7130 p...
Roll Call
Pre.entl Mayor Robert Woodburn. CO\IPci~r. Dale HiCK., Nancy
Han.en and Thoma. Sather.
Abs.ntl Councilmember Gary P.cK.
Al.o Pre.CIOtl Treasurer Donald Lamb, planner Orlyn Miller, ParKs Dir.ctor
John Buckley, Public Work. SuperVisor Robert Raddatz, ClerK
Administrator Charlott. McNi.sb, Newly Appointed Clerk
e/ Admini.trator ,Patricia Morri.on and Deputy ClerK Catherina
Ialo.
Approval of Minutes
Sather moved, seconded by Hick., that Council approve tbe ~inutes of the
Reau18l' ""tina of NQv8lllber 24th.. .ubaiitted. Motion carried unaniaDoWlly:
(4-0)
Business fro~ Floor
None.
! Approval of Skatina Rink Att.ndants
Council was referr.d to memorandum (12-5-86) fro~ Parks Director r.commendina
i eigbt individual, for sup.rvisory positions at the outdoor ice rinks. Buckley
informed Council additional leaders will be ne.ded and he will maKe further
rec~o.tion. after completing the interviews at Bethel College on 12-5-86.
Hansen noted the salary differential I sbe a.ked how many hours per day
attendant. wQr~ed and if the wa~inl bou.a. were onlY open wq~ at~eodant. were
on duty. .
Buckley advised .alary differential was based on past policy of higher wage for
collega .tudent.. He atated the rink. are open approximately 40 bours per w.ak,
usually there are two or three attendants workins and-tne hours are divided
, betweel\ them. BucUey advised tbe attendants work 20-25 hours"~r week and
I .tated the wa~inl hous.. are only open when the attendants ar.qn dutYI only
exception i. wo.o Pethel Collele uses the rink. fOr broomball and they Wle
their ~ .up,rvi.or. for the wa~ina hous...
I Hansen thanked Buckley for the information regarding the qualifications of the
, a~a.tic in.trYCtor.. She noted all were well qualified.
i
Hans.n moved, second.d by Sather, that Council approve the hiring of tbe
I Skatlnl Rink Att.ndants as outlined in John Buckley'. Memorandum (12-5-86).
I Motion carried unanimously. (4-0).
I
In di.cus.ion, Buckley not.d the completion of Cummings p.rk hock.y rink and
I .helter, and advi.ed Couneil the Iradinl of Nortb aeiahts Park and plantina of
the donated tree. will be done in the .prinl, a. weather did not pe~it
completion of tho.e two project..
I Hansen informed Buckley some neiahbor. had commented on the angle of ligbts at
I Cumminl. Park 4114. expr....d concern about young children being able to use the
;. rinU when the 0.10e1' children were playil\& hockey.
I Buckl.y advis.d that he emphasizes to the attendants the fact that their job is
to make everyone feel welcome at the rink.l he .tat.d if a problem ari.e. the
rink can be cUvideo with one half for hockey, the other for the younaer
child rOIl.
; \
,
Minutes of ihe Regular Council Heeting, Decamber 8, 1986 .
Paglil 2
RlPOIT 0' VILLAGE PLANNER ORLYN HILLEa
Case No. 86-34. Special Use Permit for Renovation/Expansion of Fire Station No.
1. 3245 New Briahton Road. Lake Johanna Volunteer Fire Department
Planner briefly summarized the background of the fire station renovation and
explained ihis item was continued after the November 5th Planning Commission
meeting to allow the fire personnel to draw up a set of guidelines outlining
social use of the building for Council review. Hiller reviewed the Plannina
Commission recommendations per the November 5th minutes and stated their
I concerns related to use of the facility for social activities, frequency of
use, types of functions held there, t~ of functions, size of groups and thet
the facility not bec~ a Public Hall.
Planner stated the Planning Commission recommended approval based on the '.
. conditions outlined in their minutes of November 5th. He noted that the
proposed landscaping should enhance the area and that there is no exterior
lighting being proposed at this time with the exception of an entry light and
possibly a light over the bay doors. Hiller noted Planning Commission
recompanded approval of a 12 foot Front Setback Variance based on the fact that
the building is currently setback less than the 40 ft. required and the fact
that the steep slope to the rear of the lot causes genuine hardship.
Fire Chief Dan Winkel introduced Attorney Roger Jensen, Architect Steve
Klieneman, Deputy Chief Dave Christensen, Fire Department Treasurer Roger
Luehrs, CaQBittee for Renovation Hambers Dale &ickleberg and Wayne Johnson.
Winkel reViewed the reasons for the axpansion request:
1. Additional Office Space.
2. Safety - increased space in bay areas where trucks are parked.
3. Building needs to be brought up to code requirements.
4. Increase size of training facilities.
5. Structural problems - water leaking through cinder blocks.
6. Hose Tower to dry fire hoses.
Kayor asked whet the occupancy permit limit would be for the structure.
Fire Chief stated, with the addition, 1 person per 15 sq. ft. .with tables set,
up or one person per 7 sq. ft. with only chairs set up "'are the c~rrent
requirements. Winkel noted using the formula of 1 person per 15 'sq. ft.
occupancy could be set at 133 people, however Fire Karshall is allowed to grant
a 10% increase to that number if certain conditions are met, therefore
occupancy coyld be as high aa 150.
Fire Chief pioposed occupancy limit of 100 people for a non-fire department
function, as per item U8 in the guidelines submitted.
Hansen complemented Fire Chief on the guidelines and plan for renovation
submitted. She aaked if occupancy of the building would be exceeded when joint
caQBunity training seaaions were scheduled at the st.tion.
Winkel stated they would probably exceed occupancy limit during joint city
training session and also durins certain functions sponsored by the LJVFD.
He noted that the annual Christmas Breakfast sponsored by.the department is
well attended, however not all people are in the building at one time.
Hansen asked if Winkel thought the occupancy limit would be high enough. .
Winkel stated he thought it would be sufficient.
There was discussion regarding ample number of exits from the building, color
and material proposed for exterior of building, and estimated costs for
renovation.
Council asked Fire Chief if the renovation costs would be paid for from the
fire department penaion fund.
.
"inut.. QI t~ lapl.f CO\lncU ....U.... tlticN\llw 8. llla6
Pal' 3
IiI'." Chi.f .t.t.d that w.. incorr.ct, .lthoulh it w.. . po..ibl. optionl b.
noted that t~ prQj.ct baa bean bud..ted ovaf . 5 y.ar ptlriad. Wink.l .teU4 11
the proJ.ot oo.t. exceed the ..tiatted filur.., tha fir. d.p.rtment will
axplar. financina opti~.. Winkel edvi..d Council that tb.y could borrow 151 of
the panaion fund ....t. if t~ loan i. .ecllr.d witb prop.rtYI be not.d they
hav. u.ed tbi. lIl8tbod of flnlnci"l for the purcba.. of tfur;:1ul.
Mayor ..W who "ould 'pprove a loan frQlll the p.rnIion fund.
~ IiI'.'. Cbi.f .dvi..4 1t WQulcl be ,pproVllCl by vot. of tM Board of Director., for
t~ ~iQJ) f\ll\Cl.
Sather ..k.d the value of the upanaian anri tM UlOunt of the IIIOni.. budl.ted
in t~ ~~~ five y.,u fot thl! project.
. , Winkel advi.ed Council they currently b.ve .pproximately $230,000.00 budgeted
for the exp~.ion and co.t. for the proj.ct could be anywbere between $280,000
to $3~0.OOO, Architect .dvi,ed co.ta wOllld be .pproximately $65.00 .q. ft.'
Hicka a&ked if tb. fir. d.partment memb.rs would p.y for tbe use of the
f.cility for social function. under the propoaed guidelines and if the facility
wou14 be .v.nabla for \l8e by l!Jty p.ra~. oth.f tlum fire p.r,onnel.
lire Chi.f .dvi..d the curr.nt and r.tired memb.r. of LJVlD do not pay for the
ua. of tM faCility t1114 it will only be \l8ed by fire p.raonnel or Orlanil.tiooa
they -,r. ~bera ot.
Hicka queatione4 if the LJVPD intanda to continue buds.ting for the addition to
lire Station No. 1 fOr ~he 4iff.ranti.1 between fund, on Iumd and .ctue1
~tru,cUQllcQata.
rir. <;biet 44v1884 Council that ia their intention.
Hicks IIIOVed, aeGonded by Sather. that Council approve ease No. '86-38. Sp.ci.l
Un 1'8mit for RenovaUon/Expanaion of lire Station No.1, 3246 New Brighton
Ro.d, Lak. Johanna Volunteer Fire Dep.rtment, including the 12 foot1ront
Setback V.riance baaed on the ateep fear alope of the lot creaUnl undue
~rda"ip. c9n4itlone4 uponl',-,
, ."".
. 1. ThII .it./building .ball be uaed only for . thr":b.y'fir.::.~tion and
. for ...ociatll4 offic., traininl and aocial function.. ,
2. U.. of ait./buildin. for ...~in. and trainin. functiona .hall b.
l~ited to .ctiviti.. an4 prolf~ r.lated dir.ctly to the Lake Johanna .
rire Department.
3, U.. of the ma.tina f.cility for .oci.l functio04 will be subject to
conditiona of u.e .. defined by the docu.ent fil84 by the Lak. Johanna
Volunteef Pir. Dep.rtment.
4. Subjact to confo~c. to the liabtinS and land.c.p. plan..
In di,cuaaion, ~an "ked when the project would at.tt.
1if. Chi.f ,t'1;84 PO..ibly in the aprinl of 1987.
Mayor c~t.4 that the currant id.. 1a that Arden Hill. pay 100% of the coat,
of t~1a .tation. ~1c potential fir. co.t. could ~r. than doubl..
Hicke noted that iath. r....on r.P'YJQtlllt of tfltt dift.nnc. is going to hllve to
. ~ 'pr~ oV,r I n~~r of yeara.
llanaen refund to h.r 11l8IIIO l.tt.r to the Fire Chief i noted some of the other
cUi... expre..ed concern that money they contributlld to fire s.ving. would be
spent on renovation of St.tion No.1, .s .tated by the Mayor, others feel the
Pir. Board an4 oth.r citi.. bav. litel. to ..y .bout the fund. becauae they
i wu. budSet4ld for. AlIke4 Pife Chid if he f.lt thi. .houlci be di8cuued by thll
, ,ir.. ao.r4.
i
I
Fire Chi.f felt it should be di8cua.ed, ...Una baa been .ch.duled for January.
atronsly .~pport. .11 t~r" cit~ .~ bI 1nvolve4 in tha Fire Boar4 for !
lons r~.. plannina.
.
,
\.
. ,
Minute. of the Reaular Council Heetins, December 8, 1986
Pase 4
Han.en a.ked if the expanded truck bay. yould accommodate aerial apparatus.
I
Winkel thouIht they would accommodate .v~rase .ize aerial apparatu..
Motion carried unanimously. (4-0)
Case No. 86-38. Minor Subdivision of Lot North of Lake Johanna Boulevard and
East of Tony Schmidt Park - Mark Anderson
Council wa. referred to Planner'e ~randua (11-25-S6) and Plannins Commi..ion
minuta. (12-3-86).
Planner axplainad tha applicant is requa.tins to .plit the parcel exactly in
two, and both lots would exceed the R-1 ordinanca requir...nt. in te~ of .
diman.ion and .rea.
Hiller noted that the property does not have frontase on Lake Johanna Blvd.,
instead sa ins acce.. over an eas...nt directly we.t of the property. He advised
City .taff ha. been unable to determine if the ea....nt shown on the plat i. an
access ea.ement, sranted to the City for seneral use. and if it will provide
permanent and unrestricted access for the applicant. Planner noted that the
applicant has retained the services of an attorney to search the status of the
easement SO that documented proof can be provided to the City for review by
City Attorney.
Planner explained the diacussion at Plannins Commission reI shared driveway
situations. He stated that since both lots front the easement this is not the
usual shared driveway which is sometime. created by a lot split. He noted the
fact that the problem of lons term maintenance on the easement may arise and
could create future problem. for the City. The other concern of the Planning
Commis.ion wa. the resolution of the status of the easement, therefore Planner
recommended it be the applicant's responsibility to provide documented proof,
for review by City Attorney. He reviewed condition. of approval. as rec~ded
by Plannins Commi..ion in their minute. of 12-3-86.
Miller explained he consulted with the Engineer reI utility connections.
AlthouSh Enaineer prefers the approach that would allow utilities to be
dedicated to the City fOr maintenance and provide better. fire protection, he
stated it i. the applicants deci.ion as to how the services will ~e
constructed. Hiller noted the City will have to review the utilitY'lnstallation
plan to ... it meeta code requirements. He advised the applicant will also be
respon.ible for construct ins and maintainina a private driveway to provide
acce.. to the lot..
Planner stated that if the .pplicant take. the approach of utilities dedicated
to the City for maintenance, the Enaineer alao .ulle.tad the installation. be
to aach lot individuslly.
Mayor aakad who would be responaibla for maintenance of the roadway if the
applicant aall. the property.
Miller stated there would have to be a covenant attached to the deed of the
property; maintenance responsibility would be shared by the three or four
persona who will use the road for accesa and it will be their responaibility to
work out an asreemen~.
Donald Obbariua, 1619 Lake Johanna Blvd, expressed concern that the improvement .
of the roadway will intensify the drainase problem problem that currently
exists in that area. He atated he is not opposed to the lot split; only how it
will affect drainase or if it will cause damage to open space. Obbarius advised
he has diacussed the drainaae problems with the County Enaineer.
After discussion. it was the general concensus of the Council that approval of
this matter could be conditioned upon the Ensineer's review of plans for
construction of the private driveway and roadway improv...nt.
There was discussion regarding City's responsibility to construct the roadway
if the easement belongs to the City. It waa the Planner's opinion that the City
haa to assure access to the residents, if easement in fact belongs to the City,
however, the easement is not wide enough to meet City atandards for a public
street. He stated the City should make provision to see that the street is
developed in such manner that it does not create more drainage problema.
.
Minutea of the Regular Council Meeting, December 8, 1986
Page 5
Hicks asked the applicant what material he proposed for the improvement of the
roadway.
Mark Anderson stated he is proposing to use gravel on the roadway I he has not
explored the costa for paving the road at this tima.
Hicka noted it would be more difficult to control water runnins down a gravel
roadway than a paved street.
Hicks moved, seconded by &an.en, that Council approve Case No. 86-38, Minor
SUbdiVision, subject tal
. 1. The applicant submittins proof of the status of the easement and it's
review by the City Attorney.
2. The applicant beinS responaible for installation, includins all costs, of
utility services to the lots. The desisn of th.s. services shsll ..et
City standarda and shall be approved by the City Engineer if the
applicant elects to dedicate them to the City for future maintenance.
3. The spplicant is reeponsible for construction and subsequent owners are
responsible for the maintenance of the access driveway.
4. The applicant aubmittins a resistered survey for City adminiatrative
approval prior to recording tha subdivision.
5. The City Ensineer approving driveway plan that addresses the potential
drainage problem.
In discussion, the question was raised regarding City responsibility in the
event the applicant constructs the road and dedicates maintenance of the
utilities to the CitYI who would bear the costs of road repair should the City
find it necessary to aervice the utilities. It was suggested that the City
Attorney review the propoaed application for any unforeseen conditions which
may affect the City.
Sather suggested the motion should include a condition for the applicant
submitting documented status of the easement and subsequent review by the the
City Attorney and that the City Attorney draft a covenant for the lots which
includes installation and subsequent maintenance of utility services and those
further would have to be approved by the Engineer in terma of their design and
function. .
Mayor Woodburn agreed. but suggested the applicant draft the agreement
including the items mentioned by Sather, for review by the City Attorney.
Hicks moved to ~d the motion, seconded by Sather, adding the followins:
Under Item Ill, after Attorney: "and the finding that the access is Pllrmanent
and unrestricted.
6. The City Engineer review and advise Council regarding driveway and
utility plans.
7. Covenants neceasary for maintenance of the proposed driveway and utility
installations, to be discussed by Council at a future meet ins, pending
City Engineer's review and recommendation to the Council.
In discussion, it wa~ noted this matter would come before Council at a future
time for clarification on the easement, utility installation, maintenance of
. the roadway and utilities and drainage issue.
Amended motion carried unanimously. (4-0)
Original motion as amended carried unanimously. (4-0)
Case No. 86-37. Site Plan Review for Conversion of Shaw Lumber Site to Public
Hall Use. 3776 Connelly Avenue - Louis Walsh
Council waa referred to Planner's memorandum (11-25-86) and Planning Commission
Minutes (12-3'86).
_. __n_
----------- -------- - _n_______n__
-------------
Hinutes of the Regular Council Heeting, December 8. 1986
Page 6
Planner explained applicant proposes to convert building to public use,
charitable gambling, which is considered "co_rcial recreation" and is a
permitted use in the B~2 .District. He noted this item is reviewed by Council
to assure the adequacy of off~street parking.
Louis Walsh, owner of property, reviewed for Council the current lighting on
site and stated it was his opinion lighting is adequate for security of the
parking area. He stated he would be willing to placa additional lighting on
site or modify the current liahting if recompended by Council Walsh provided
Council with a copy of the current liahtina plan. The Council was also advised
an off-duty police officer would be patrolling the parkina area during hours of
operation. Walsh addressed the aesthetics of the building, advisina Council he
plans some upgrading of the building exterior. He noted the signage will be .
replaced to meet the current requirements and that he would be willing to
landscape the grassy area of the site.
Jim Adams, property manager, briefly reviewed his background with charitable
gambling and this organization. He introduced Father Stanley Sledz of St. Pater
Claver Church, and John Spencer of the Original Boosters Club, both of whom .
will be applying for charitable aambling licenses for operation in this
fscility. ae noted both charities currently operste in the City and have made
contributions to various organizations in Arden Hills, such as local PTA"s, and
the Sportsman's Club. Adams stated these charities have also contributed to the
City parks fund for .uch itema a. the hockey lights and picnic shelter at
CUIIIIlings Park.
Adams advised an occupancy limit of 450 persons should be more than adequate
for the intended use of the site. He explained the operation would provide
buses for patrons, which will reduce the off-street parking to some extent. He
noted the interior of the buildina will be slightly remodeled; bathrooms,
carpeting, light fixtures, to comply with building codes.
Kayor asked if the warehou.e portion of the building would remain empty.
Adams advised tables snd chairs will be set up in that area for the bingo
player. and front area will contain offiCes and .torase ~acility.
Mayor asked if the building would be sprinkled.
Adams stated it is not sprinkled at the present time, however they would be
willina to in.tall sprinkler. if it'is recollllll8nded by the Fire Department.
Hicka aaked if ,the pole bem would remain.
Adams stated it Would; they plan to .trip underneath it for vehicle parkins and
it will provide protection from soma vehicles during inclement weatber.
Hicks asked the Planner if parking as proposed still allows for site to meet
lot coverage requir...nt. or if a variance would ~ necessary.
Planner stated with the current proposal the lot is at the maximum limit but
within the ordinance requir-.ents in terma of coverag..
Hicks noted for the applicant that site coverage is at the maximum and while
there ia area that could be paved to increase parking, Council would not be
receptive to a variance request. .
Sather questioned if the applicant had submitted a liahtina and landscape plan.
Planner explained the Plannina Commission recommendation for submission of a
lighting plan; for Council to review the current liahting on site and suggest
any additions or modifications if deemed necessary. The applicant presented
the Council with a current lighting plan. Hiller stated no landscape plan bad
been submitted and althouah he would encouraae some plantinas on site, it may
be difficult to accomplish.
There was discussion regarding turnaround of buses on site. Planner noted the
site could accommodate a small van-type bus turning around, the larger buses
would bave to make a loop of the site to exit, however the site is Isrge enough
to facilitate such a maneuver.
.
Minutes of the Regular Council Meetins, Dec..ber 8, 1986
. Pige 7
Mayor que.tioned if drainsge would be sffected by the paving of the triangul.r
are. .. propo.ed.
Planner reviewed the hi.tory of dr.in.se in that areal stated the triangul.r
portion paving should not create a probl.., however, if further modification of
the p.rkins i. propoaed drainage could become . concern.
Hansen moved, seconded by Hick., that Council approve Case No. 86-37, Site Plan
Review for U.e Conversion, 3776 Connelly Avenue, conditioned upon:
1. Building occupancy being based on a ratio of three persons per one
parking space, known parking spaces for public uae being 148, or n~ber
determined by Fire Har.hall, whichever is leaa.
. 2. Expansion of existing paved area be limited to triangular area at
northwe.t edge of p.rkins lot.
3. Existing .ignage be removed and repl.ced with sisnsse which confo~ to
pre.ent ordinance.
4. Applicant subDit a current parkins lot lightins plan and landsc.pe plan.
Sather moved, aeconded by Hick. to amend the motion to include under it.. H41
"The land.cape and lishting plan to be .ubmitted for Council review no later
than the fint r'lular Council .etina in Jun' 11187,"
Council diacua.ed the time limit for .ubDis.ion of the landscape and liahtina
plan..
Amended motion fail.. (Han.en. Hick. votina in favor; Sath.r and Woodburn
voting in oppo.ition) (2-2)
Sather moved, .econded by Hicks. to amend the motion to include under It.. U41
"Th. lighting plan be lIubmitted no lat.r then January 15, 1987."
Amended motion c.rried unanimoualy. (4-0)
Original motion as amended carried unanimously. (4-0)
Case No. 84-05, Special Use Permit. Arden/Shoreview An~l Hospital. Procedure
to Incr.a.. to Six Employee Parkinll Spacea '..
Council wall r.ferred to memorand~ from Clerk Adminiatrator (12-5-86).
p.rtaining to the r.qu..t from Arden/Shor.view An~l Ho.pital for, an incr....
to aix full.t~ equiv.lent employ~...
Plann.r not.d t~. SUP requirement is for five employ.e. and he r.commends the
City .t.ff monitor p.rking for a period of 30 day. to determined if th.r. i. a
problem with parkins. He sugsested the monitorins be done after January 1st, .s
the animal hospital is extremely busy OVer the holiday Weeks. He also
recommended polling the neighbora of the facility to aee if they have any
problema with overflow parking.
After diacua.ion. Council lIugge.ted HcNiesh and Morri.on lIet-up a monitoring
IIchedule with appropriate City staff, request an opinion from the City Attorney
to determine the nece..ity of the public hearing to amend the SUP and prepare
info~tion for Council r.view at the firllt regular meeting in February 19S7.
Approval of Charitable GamblinR Licenses. 3776 Connelly Avenue
. Ashland ManaRemant - State BinRo Hall Application
Hicks moved seconded by Sather, that Council approve the Charitable Gambling
License for State Bingo Hall for Ashland Management Company. Hotion carried
unanimously. (4-0)
BinRo and More than Two Occasions
Hicks moved, seconded by Hansen, that Council approve the Charitable Gambling
Licena.a for the fOllowing charitabl. organi~ations at 3776 Connelly Avenuel
1. Original Boosters.
2. Parkway Littl. Leasu., Inc.
3. Twin City Area Youth Organi~ation.
4. St. Paul Turners, Inc.
5. St. Peter Claver Church.
Motion carried unanimoualy. (4~0)
----
n
-
Minutes of the Regular Council Meeting, December 8, 1986 .
,
Page 8
Kayor Woodburn noted that some persons have commented this type of operation
may not enhance the image Arden Hills has tried to maintain.
REPORT OF PUBLIC WORKS SUPERVISOR ROBERT RADDATZ
Claims for Vehicle DsmaKe due to Tree Removal
Council was referred to Raddatz's memorandum (12.5-86) explaining circumstances
of the damage to vehicles during tree removal. He stated he did not have
. estimated costs for repair of these vehicles at thia ti~e and would advise
Council when he receives them.
Valve Replacement - EdKewater Estates
Council was referred to Raddatz.s memorandum (12.5-86) reaardina the valve
repl.c..-nt in the ar.. of Edaewater E.t.tes. .
Raddatz adVised they were unable to complete the test on the watermain and
after conferring with Barry Peters of SEH, they both concur the old valve must
be leaking and should be replaced to enable testina of the line. He noted the
cost for replacamant would be approximately $1,500.001 this figure is
considerably l.s. th.n if the .tre.t improvement w.. completed .nd curb .nd.
blacktop would have to be replaced.
Raddatz further recommended that C.W. Houle retest the watermain and make sure
it meet. sp.cificationt to hold 150 lb., of pre.sure.
Hansen moved, seconded by Sather, that Council authorize replacement of a.te
valve at Wedgewood Circle, as outlined in the Public Works Supervisor'a
~rendum of 11.5-86, .t a coat not to exc..d '2,000.00.
In discusaion, Kayor asked PWS if funds were available for the replacamant of
the valve. Raddatz stated he will review the budaet to determine if funda are
available and report back to Council.
Motion carried unanimously. (4-0).
1986 SealcoatinK - ChanKe Order No. I
Kayor Woodburn explained the gravel for seal coating project was insufficient,
noting it wasn't covering adequately and also, more rock. was used for Chatham
Avenue are. which increaaed coata as outlined in Change Order No.1.
Hicks moved, seconded by Ranaen, that Council approve Change Order' No. 1, for
the 1986 S.alcoatina, which incr..... City co.t by $5,390.95. Motion c.rri.d
un.nimou.ly. (4-0) ,
Approval of Shannon Square Park Dedication
Sather moved, seconded by Hicks, that Council approve the Park Dedication fees
aa agr..d to in CounCilman Sather's letter to Mr. Cav.nauah dated 12.2-86.
Motion carried unanimously. (4-0)
REPORT OF VILLAGE 'l'REASURER DONALD LAMB
Investments
$150,000.00, at Twin City Federal @ 5.71%, to mature 1/15/87
$355,817.14, at Twin City Federal @ 5.71%, to mature 5/20/87
$100,000.00, at Twin. City Federal @ 5.76%, to mature 1/5/87
$250,000.00, at Twin. City Federal @ 5.66%, to mature 6/5/87
Treasurer noted the December tax settlement fro~ Ramsey County excluded current .
special assessments.
McNiesh advised there had been a policy change in dates of payment of
assessments I County has extended time for collection of such payments but has
kept the monies collected. She noted we can request the monies if we are
obligated to meet a bond payment, otherwise the special assessments collections
will be paid to the City on January 26, 1987.
Hicks moved, seconded by Sather, that Council ratify Treasurer's report. Motion
carried unanimously. (4-0)
--
.
. ' Minutes of the Regular Council Meeting, December 8, 1986
Page 9
Pr.liminarv Discu..ion - 1987 Committ.a Appointment.
Council was rafarr.d to memorandum from Clark Admini.trator (12-3'86) li.tin.
par.ons .xpr.a.in. a d..ir. to remain on th.ir r..p.ctiv. committ.., a. w.ll a.
a li.tin. of r..ident. .xpr...ing an inter..t in .ervina on a committ... Alao
enclo..d was an attendance r.cord for 1986 committ.. memb.r..
Mayor pointed out that Mr. Thorn and Hrs. Zebm, requesting appointment to
Planning Commis.ion, have extensive planning experience and there are currently
three vacancies on the Planning Commission.
Hanaen advi.ed that the Planning Commi.sion members asked that the policy to
not r.'appoint Committ.. memb.r. having le.. than 50% att.ndance (unle..
.xtenuatin. circum.tance. have be.n the cau.e) be upheld. Sh. advised J.rry
. Tima bad .xpr....d an int.re.t in ..rvina on th. Planning Commi.sion or Board
of App.als and would like to remain on the PS/PW Committee also. Hansen
advised that Tim Tussle would like to remain on Planning Commission, and that
Rick Savaae bad .tated he would mind being r.plac.d.
Mayor a.k.d if Council would like HeNie.h and Horrison to contact Committee,
members or if Council would pref.r to contact memb.r. of the Committ... they
liai.on.
Hansen noted she advised the committee members to contact her if they wi.hed to
be re-appointed.
KcNiesh stated the Finance Committee members were called and all but one person
she was unable to contact wi.hed to be r.-appoint.d. She advis.d she was unable
to reach Hr. Sonn.ck, who had expr....d doubt. .bout remaining on the
committ...
Mayor noted h. would like to appoint Mrs. McNi.sh to the Financ. Committ.. in
1987; he did not s.. a conflict with MeNi..h'. appoine.ent to this committee a.
w.ll aa aerving a. a Villa.. consultant on occasion.
McNiesh advis.d Councilman Peck asked her to r.lata to Council that he baa
conflict with attendance at Pension Fund meetinga.
Sather asked if Council bad given any thought to s.paratingfubl~c Works/Safety,
Committee. . -__ - ''.
,
Hansen stated the members of the combined committee have not indicated they
should be separat.d. Mayor and Public Work. Supervi.or concurr.d the
combination aPP,.ar. to be working w.ll.
Council conaanaus w.. to discu.. the appointmenta at the n.xt reaular me.ting.
Other Business
Han.an asked for update on Lindey'. Trianal..
McNi.sh advis.d there was no further corr..pond.nc. on the matt.r.
Hicks .ussest.d that the potential donations to be rec.ived by the City from
the charitable sambI ins operation should not b. placed entirely in the Park
Fundih. not.d there will be increas.d costs in the area of fire protection and
Council should carefully consider wh.r. th. donations could be utiliz.d.
McNiesh advised there are specific uses for these funds, and she advised she
. will contact Roger Frank of the State Gambling Board for clarification of the
"public us.s".
Mayor stated Council may want to discuss with the charities operating in the
faCility which orsanizations or City programs they would like to see benefit
from the donations.
There' was discussion of possible programs which would benefit from the
contributions and methods of visible recognition of the contributions; such as
a plaque for Cummings park picnic shelter in recosnition of the donation used
to complete the projects at the park.
n
Minutea of the Regular Council Heeting, December 8, 1986 .
Page 10
REPORT OF CLERK ADMINISTRATOR CJUJU.OTTE HC NIESH
Schedule Special MeetinR
McNiesh advised we are required to hold a special meeting the first business
day of every year and suggesta Friday, January 2nd at 5.30 p.m. Alao, she
noted that a joint meeting with Shoreview at Arden Hills Village Hall, would be
necessary and suggested December 13th at 9;00 a.m.
Hicks moved, seconded by Hansen, that Council schedule a Joint Meeting with
Shoreview on December 13th at 9:00 a.m., at the Arden Hills Village RaIl and a
Special Council meeting on January 2. 1987 at 5;30 p.m. Motion carried
unanillloveJ.y. (4'0)
1987 Liauor License Renewals .
Council waa referred to memorandum from Deputy Clerk (12-5-86), outlinins the
1987 Liquor License Renewal application..
Hicks moved .econded by Hansen to approve the 1987 Liquor Licen.e Renewals a.
follows:
Southmark Hospitality Kansg..-nt. Inc. d/b/./ HcGuire'. Inn
1201 We.t County Road B
On S.le and On Sale Sunday
Subject to Attorney'. review and approval by Fire Department and Ramaey
County Sheriff's Office.
Big Ten Supper Club, Inc., 4703 Highway 10
On Sale, On Sale Sunday and Off Sale
Subject to Fire Department and Ramaey County Sheriff's Office approval.
GUK d/b/a/ Lindey's Prime Steak House, 3610 North Snelling Avenue
On Sale and Off Sale
Plaherty's Arden Bowl, Inc., 1243 West County Road E
On Sale anet On Sal.e Sunetay
Arden HIlls Club. Inc., 4177 Fernwood Avenue
On Sale and On S.le Sunday
Blue Fox, Inc., 3833 North Lexington Avenue
On Sale anet On Sale Sunday
Star Liquor. Inc., 3537 North Lexinlton Avenue
Off Sale
Davanni'. Picca, Shannon Square
Wine/_I'
Hotion carried unanimously. (4-0)
Retail Sales License. Shannon Sauare, Metz Bakeries
Hansen moveet, secondeet by Ssther, that Council approve the 1986 Retail Sale.
License for Metc Bakerie., Shannon Square. Hotion carried unanimously (4-0)
Claims and Pavroll
Hicks moved, seconded by Sather, that Council approve the Claim. and Payroll as
submitte4. Hotion carried unanimoUSly. (4-0)
Adjournment .
Hansen Hoved, secondeet by Hicks, that the meet ins be aetjourned at 10:56 p.m..
Motion carried unanimously. (4-0)
Ot4fp/J @Jll14- ~L:~v:,~7C"~~
Charlotte MeNies ---- Robert L. Woodburn
Clerk Administrator Mayor
.
--