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HomeMy WebLinkAboutCC 10-27-1986 ~ Minutes of Regular Council Meeting Village of Arden Hills Monday, October 27, 1986 Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present: Mayor Robert Woodburn, Councilmembers Dale Hicks, Gary Peck and Thomas Sather. Councilmember Hansen arrived at . 8:20 p.m. Also Present: Engineers Donald Christoffersen and Barry Peters, Public Works Supervisor Robert Raddatz, Clerk Administrator Charlotte McNiesh and Deputy Clerk Catherine Iago. Approval of Minutes Mayor Woodburn asked if there were any corrections to the minutes of October 13. Councilmember Sather stated on page 7, paragraph 4, 1987 Union Contract, he thought it was the Mayor's suggestion to ask for a proposal from the union rather than his. McNiesh stated she did not have her notes from that meeting, and offered to review her notes and the tapes. Sather moved, seconded by Peck, that the minutes of the Regular Council meeting of October 13, be approved as amended on page 7, paragraph 4, to reflect Mayor Woodburn suggesting asking for a proposal from the union steward. Motion carried unanimously. (4-0) Correction to Council Minutes - Au~ust 11, 1986 Clerk Administrator advised the Council a motion was mistakenly deleted from page 6 in the August 11th Council Minutes under Water Tower Financing; she read the motion as per her notes. Hicks moved, seconded by Peck, that Council approve the correction to the August 11 regular Council Minutes as follows: "Hicks moved, seconded by Peck, that Council approve the water tower financing as outlined." Motion carried unanimously. (4-0) Business from Floor Allen Kastanek, 1445 Glenhill Road, asked the Councilmembers if Arden Hills had any plans for repair on Glenhill Road and if not would residents bear any costs for repair of the road by the City of Roseville. Mayor referred question to Public Works Supervisor. Raddatz advised there are no plans for repairs on the Arden Hills portion of the road that he is aware of at this time. Engineer Christoffersen advised when Roseville has completed their preliminary .- feasibility/cost reports they will contact Arden Hills to see if we are interested in participating in the repairs. Engineer further advised no specific date was given for completion of the reports, possibly January. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Resolution No. 86-58, Approvin~ Construction Plans and Special Provisions for LexinKton Avenue Brid~e, Semaphores and Li~htin~ Council was referred to memo from Glen Van Wormer, dated 10-24-86, which recommended approval of the resolution from MNDOT, and suggested the Council may request special control devices at some of the key intersections along -~ ----~ ---- -- -- -------- ... i Minutes of the Regular Council Meeting. October 27, 1986 Page 2 Hamline Avenue; he suggested County Road F and Highway 96 to facilitate the detoured traffic. Sather asked the Engineer if construction detours would affect placing the final wear course on Hamline Avenue and asked if the Engineer would coordinate the placement of the final course on Hamline with the start of the Lexington Avenue ramp construction. Engineer did not feel the wear course would be delayed and advised he would coordinate the projects. Hicks asked what the decision was from MNDOT regarding a semaphore at Hamline and Highway 96. Engineer advised Arden Hills was close to traffic count, . however due to backlog and lack of funds no semaphore has been proposed for this year. Hicks felt volume of traffic will increase considerably with the detour and probably remain at that high level after Lexington Bridge is complete. He suggested consideration of a temporary stop sign on Hamline at Arden View Court to facilitate the residents of the townhomes getting onto Hamline Avenue .during the morning traffic rush, stopping southbound traffic on Hamline at Arden View Court. Engineer suggested Van Wormer could prepare a written report on regulating the signals on Lexington Ave. to cause a pause in the traffic flow. Peck asked what period of time the traffic would be re-routed. Engineer explained with each ramp being done separately, it would be rerouted in different directions throughout the entire summer. Sather asked what position Councilmembers would take on the cost-sharing of the semaphore at Hamline and Highway 96 should MN/DOT consider installation. Hicks suggested a proposal would have to be received before a decision could be made. Hicks moved, seconded by Peck, that Council approve Resolution No. 86-58, Approving Construction Plans and Special Provisions for Lexington Avenue Bridge, Semaphores and Lighting and that Council request MN/DOT to consider installation of special control devices at Hamline Avenue & Highway 96 due to heavy traffic. In discussi~n, McNiesh asked if Councilman Hicks wanted the motion included as part of the resolution; he advised he did. Motion carried unanimously. (4-0). Hicks moved. seconded by Sather, that Glen Van Wormer be asked to report on the feasibility of a temporary stop sign for a trial period on Hamline at Arden View Court. Motion carried unanimously. (4-0) ChanRe Order No.2, Improvement No. SS-W-ST-P-86-1, Northwoods Barry Peters explained the difference in pipe to be used in the Northwoods project due to conflict in utility elevations; 36" pipe rather than 27"pipe. . Peck stated he would like to see actual cost difference reflected in the change order. Mayor asked if Opus Corporation was made aware of the cost difference and their responsibility to pay for the change. Peters stated they had been notified of the cost and change in materials. Hicks moved seconded by Sather, that Council approve Change Order No.2, Improvement No. SS-W-ST-P-86-1, Northwoods, net cost to be reflected in change order. Motion carried unanimously. (4-0) - ------ ----~------ -- ----- . Minutes of the Regular Council Meeting, October 27, 1986 Page 3 Chan~e Order No, 3, Improvement No. SS-W-P-ST-85-2, Edgewater Estates Barry Peters explained the revised completion date was due to the delay while waiting for the Round Lake Interceptor to be constructed as well as the roads being given a chance for winter settlement. Hicks moved, seconded by Peck, that Council approve Change Order No, 3, Improvement No. SS-W-P-ST-85-2, Edgewater Estates, revising contract completion date to June 30, 1987. Motion carried unanimously. (4-0) Change Order No, 4, Improvement No. SS-W-P-ST-84-1 and 84-3, Roval Hills North/McClung Third Addition . Barry Peters explained the revision in the contract date at the developer's request. Hicks moved, seconded by Peck, that Council approve Change Order No. 3, Improvements No. SS-W-P-ST-84-1 and 84-3, Royal Hills North/McClung Third Addition, revising contract completion date to June 15, 1987, Motion carried unanimously. (4-0) Councilmember Hansen arrived at 8:20 p.m. Resolution No. 86-59, Approving Transfer of Ownership of Group W. Cable of the North Suburbs, Inc. Bill Bauer, Chairman of the Cable Communications Committee, appeared before the Council to explain the request for transfer of ownership of Group W Cable. Bauer referred Council to memo (10-9-86) from Legal Counsel and summarized by advising the City cannot legally withhold approval, therefore the Cable Commission reluctantly recommended approval of the Resolution.. Hicks moved, seconded by Sather, that Council approve Resolution No. 86-59, Approving Transfer of Ownership of Group W Cable of the North Suburbs, Inc. Motion carried unanimously. (5-0) Report on Public Safety/Works Committee Meeting, October 16 Member Hansen reported on October 16 Public Safety/Works Committee meeting. McGuire's Inn Request re Tent on St. Patrick's Day Hal Pollock, Assistant General Manager of McGuires, explained the request for the one day special event. He advised Council arrangements had been made with Hoigaards for overflow parking, extra security personnel would be circulating thru the tent and parking valets would direct patrons to available parking to help maintain traffic flow. Council concerns included liquor consumed in the tent, use of heaters in the tent, capacity crowd control. Pollock advised there would be security people to control crowd in tent, to keep liquor in the main building only, and that the tent is fireproofed. Mayor suggested having Fire Chief inspect the tent prior to event. Sather asked Pollock to contact the company which rents the tents and then advise the Fire Chief of a similar event where this type of tent would be used so he could inspect it sometime prior to St. Patrick's Day . Mayor asked if any fees were required for this type of permit. McNiesh advised a special permit for extended space may be necessary and staff would research the requirements. Hicks moved, seconded by Hansen, that Council approve the request from McGuires to use a 60' x 80' tent, on March 17, 1987, between the hours of 8:00 p.m. and 1:00 a.m., increasing the square footage for on-sale liquor, provided a report from the Fire Chief of the Lake Johanna Volunteer Fire Department is received by Council stating the tent has met safety standards. Motion carried unanimously. (5-0) Appointment to Public Safety/Works Committee Mayor Woodburn recommended the appointment of David McClung as an associate voting member of the Public Safety/Works Committee. Sather moved, seconded by Hansen, that Council approve the recommendation to appoint David McClung an associate voting member of the Public Safety/Works Committee. Motion carried unanimously. (5-0) ~ . - Minutes of the Regular Council Meeting, October 27, 1986 Page 4 Finance Committee Report Councilman Peck referred to survey of Building Inspectors wages in neighboring communities. He advised the Finance Committee recommended a 3% wage increase, retroactive to January 1, 1986. for the Building Inspector Larry Squires. Sather asked if Squires had requested a larger increase in a memo he submitted to tbe Council earlier this year. . Mayor read from Squire's letter of August 8th, comparing his salary with wages of the building trades people. . Hicks moved, seconded by Peck, that Council approve a salary increase to $19.00 per hour, retroactive to January 1, 1986. for Building Inspector Lawrence Squires. Motion carried unanimously. (5-0) REPORT OF VILLAGE TREASURER DONALD LAMB Clerk Administrator HcNiesh gave treasurer's report in Lamb's absence. Investments $500,000.00 at S.65% to mature February 1, 1987 $542,000.00 at 5.70% to mature April 15. 1987 Invested at: FIRST MINNESOTA McNiesh explained maturity dates were to coincide with anticipated major expenses in 1987. Hansen moved, seconded by Peck, that Council ratify Treasurer's report as submitted. Motion carried unanimously. (5-0) Park Dedication Proposal - Opus Corporation Sather reported on letter of 10-20-86, from Opus outlining their offer of 7% land value for park dedication for Phase I. payable over a period of 10 years. commencing at the date of issuance of an occupancy permit for Phase I construction. He explained Opus only has an option on the balance of the property and may decide not to develop that portion. Therefore, land value based on purchase price is $744.876.00 at 7% would equate to $52.141.00. . Sather advised Council Opus said they had never paid a park dedication fee greater than S% but felt because this percentage was consistent with the agreement entered into with Woodbridge Properties Northpark Business Center and the City, they would be willing to pay a higher dedication fee. He explained' they wished 'to made payment in installmants over ten years. ' There was discussion regarding comparison between the Woodbridge park dedication and this proposal. Sather recommended asking Opus for a one time payment, rather than increments over a ten year span. He felt it was fair to ask Opus for 6-1/2% Park Dedication payable in two even installments; one on the first day of occupancy and the second on the last calendar day of the 4th year. each payment to be apprOXimately $22,300.00. . The general consensus of Council was to request Opus Corporation to pay a 7% Park Dedication fee up fro.nt. Minnesota Baptist Conference Donation Clerk Administrator advised Minnesota Baptist Conference has made its annual donation to the City. Mayor thanked them on behalf of the entire Council and the City for their donations over the years. Council recessed for 10 minutes. L - . Minutes of the Regular Council Meeting, October 27, 1986 Page S Status Report - Lindev's TrianKle Mayor referred Council to Memo from Attorney (10-24-86) which suggests the backstop be taken down and the matter of Lindey's Triangle be placed on the November 10 or 24 agenda for discussion. Hicks moved, seconded by Peck, that based on the Attorney's recommendation we dismantle the backstop and schedule a closed session with Attorney Plunkett on November 24th. Motion carried unanimously. (5-0) Clerk Administrator Appointment Mayor summarized the interview process and advised one person had been picked . near the top of every members list. He felt the appointment should be made this evening because of the time frame; overlap with current Clerk's position would make the transition easier. Hicks moved, seconded by Hansen, that Council appoint Patricia Morrison Clerk Administrator and ask for her response by November 10th so in the event she declines our offer we can follow up on our second choice; salary recommendation to be made part of the motion starting salary of $35,000.00 per year. Hansen asked if there was to be a provision for a 6 month increment step in salary after evaluation. Peck suggested discussion of a formalized contract; could refer matter to attorney for advise and creation of such a document. Mayor stated it is his understanding that administrative positions are reappointed each year. McNiesh advised that it is her understanding that the Clerk doesn't have to be reappointed each year, per League of Cities Handbook, however Council has chosen to do so. Sather stated he questioned value of contracts in this type of employee/employer relationship. He felt it breaks down communications lines and if Ms. Morrison is willing to work on similar arrangement to Mrs. McNiesh he felt it would be fair for her and for the community. After discussion, it was the Council consensus not to establish a contractual agreement for the Clerk Administrator position. Hicks moved to amend the motion to include a salary adjustment after a satisfactory six month performance review with no less than a 3% increase. seconded by Peck. Sather said he would prefer to offer a performance review with further salary consideration at that time rather than give a dollar figure or percentage now. Hansen concurred. Hicks withdrew the motion, Peck withdrew the second. Peck moved, seconded by Hicks, to amend the motion to state November 3rd for response to offer, and start no later than December 1st. Amended motion carried unanimously (5-0) . Original motion carried unanimously (5-0) Hicks moved, seconded by Hansen, that if Patricia Morrison declines the position of Clerk Administrator the position be offered to Gregory Withers. Hicks withdrew motion. Hansen withdrew second. Other Business Hansen reported on an appointment to the Rice Creek Watershed District; questioned procedure on such matters. McNiesh advised Council could forward a letter in support of the incumbent if they wish to do so; she will check with him to see if he is interested in continuing to serve. -~--- d . . Minutes of the Regular Council Meeting, October 27, 1986 Page 6 Hicks advised Council members of the celebration at McGuires, October 30th for Mel Fish to receive an award from the North Suburban Youth Service Bureau. Charlotte advised she will send a congratulatory letter on behalf of the Council and residents of Arden Hills. REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Approval for Abdo, Abdo and Eick to Audit Cash & Investment Balances as of McNiesh Retirement Date Clerk Administrator advised that an audit of cash and investment balances as of . her retirement date by Abdo, Abdo and Eick would be done for a cost not to exceed $500.00. Hicks moved, seconded by Peck, that Council grant approval for Abdo, Abdo and Eick to audit cash and investment balances to coincide with Clerk Administrator McNiesh's retirement date. Motion carried unanimously (5-0). Ordinance No. 245, Amendina Section 3.41 of the City Code to Prohibit On Sale LiQuor Licenses Within 500 Feet of Schools and Churches - Introduce by Title Clerk Administrator explained a pizza'establishmenthad applied for a Wine License and under current code requirements on sale liquor is prohibited within 1000 ft. of schools or churches. In checking with State Liquor Control she found that there is no longer any statutory requirement for schools and churches; survey of neighboring communities indicate 500 ft. or less is the av~rage requirement. Sather moved, seconded by Hicks, that Council introduce by title Ordinance No. 24S. Motion carried unanimously. (5-0) Purchase Addition Computer Hardware Council was referred to McNiesh's memo of 10-24-86 re purchase of one IBM PC with 256K and 384 Quad Board, two disk drives, and networking at a total cost of $3,656.70. In discussion, Councilmember Hicks asked if it would be wiser to purchase another IBM AT. Mayor Woodburn advised the consultant recommended this approach; next networking units should be more reasonable; Hicks moved, seconded by Peck, that Council approve the purchase of additional computer hardware as outlined in memorandum of Clerk Administrator, 10-24-86, for $3,656.70. Motion carried unanimously. (5-0) Approval of Malt On Sale. Restaurant, Ciaarette and Amusement Device Licenses. Davanni's Inc. Hansen moved, seconded by Sather, that Council approve the licenses as listed for Davanni's Inc. Motion carried unanimously (5-0) Clerk Administrator noted Wine On Sale License cannot be approved until Ordinance No. 245 has had final reading. Claims and Payroll Hicks moved, seconded by Peck, that Council approve Claims and Payroll as submitted. Motion ~arried unanimously. (5-0) . Water Meter Readina Discrepancies Public Works Supervisor Raddatz stated that when townhouses were being re-sided, discrepancies between the outside meter and inside meter were found; he stated inside meters are accurate because they run constantly and are not subject to jam in inclement weather or due to power outages. Raddatz felt _.... --- ~ --- ---- t , Minutes of the Regular Council Meeting, October 27, 1986 Page 7 reading each individual residential meter would be much too costly; thought a random check by postcard to a group of residences was one possible solution. The other factor to determine is how far back residents should be billed for such discrepancies; these may have occurred over a period of several years. After discussion it was the consensus of the Council to have the Public Works Supervisor submit a proposal for checking the water meters for discrepancies between the inside and outside meters; also that residents billed in 1986 not '. be charged a penalty for late payment while checking these discrepancies. Adjournment . Moved by Hicks, seconded by Sather, that the meeting adjourn at 10:47 p.m. Motion carried unanimously. (5-0) ~~ If' d/~J~&-.-f-' Charlotte McNiesh Robert L. oodburn Clerk Administrator Mayor Notice of MeetinKs The Council will meet on November 6, 1986, at 5:30 p.m., at the Village Hall, to canvass the results of the November 4th General Election. The next regular Council meeting will be on Monday, November 10, 1986, at 7:30 p.m., at the Village Hall. . -..---..-