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HomeMy WebLinkAboutCC 10-13-1986 -' Minutes of Regular Council Meeting Village of Arden Hills Monday, October 13, 1986 Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present: Mayor Robert Woodburn, Councilmembers Dale Hicks, Nancy Hansen, Thomas Sather. Absent: Counci1member Gary Peck. . Also Present: Attorney James Lynden, Engineers Donald Christoffersen and Barry Peters, Planner Orlyn Miller, Treasurer Donald Lamb, Public Works Supervisor Robert Raddatz, Clerk Administrator Charlotte McNiesh and Deputy Clerk Catherine Iago. Approval of Minutes Hansen moved, seconded by Hi~s, that the minutes of the Regular Council meeting of September 22, and'Special Council Meetings of September 27 and October 4, 1986 be approved as submitted. Motion carried unanimously. (4-0) Business from the Floor None. REPORT OF VILLAGE ATTORNEY JAMES LYNDEN Case No. 86-16, Special Use Permit, Electronic ReceivinR Dish, J. StradinRer Council was referred to the draft of the Special Use Permit. Attorney Lynden recommended Council approval. Hansen moved, seconded by Sather, that Council approve the Special Use Permit, Case No. 86-16, for Electronic Receiving Dish, 1426 West County Road E, J. Stradinger. Motion carried unanimously. (4-0) Case No. 86-27, Special Use Permit. Gas Station RemodelinR, Amoco Oil Company Council was referred to the draft of the Special Use Permit. Attorney Lynden recommended Council approval. Hicks moved, seconded by Sather, that Council approve the Special Use Permit, Case No. 86-27, Gas Station Remodeling, Amoco Oil Company, as prepared by the Attorney. Motion carried unanimously. (4-0) Case No. 86-20, Second Amendment to Special Use Permit for Mounds View HiRh School. Athletic Field Li2htinR Attorney Lynden referred Council to the Second Amendment as drafted and recommended Council approval. Hansen moved, seconded by Sather, that Council approve the Second Amendment to Special Use Permit, Case No. 86-20, for Mounds View High School, Athletic Field Lighting. Motion carried unanimously. (4-0) Mayor Woodburn commented on the number of vehicles parked, on both sides of the street, during football season. He suggested when reviewing the SUP next year the Council consider limiting parking to one side of Fairview Avenue as it is a . residential area. The Council concurred to review the matter next spring. Development ARreement - Keithson Addition Attorney advised that Short-Elliott-Hendrickson prepared the draft agreement and he recommends Council approval with the addition of the following language before filing document; "This instrument was drafted by Short-Elliott-Hendrickson, Inc., Consulting Engineers." Mayor Woodburn questioned if a completion date for roads should be included in the agreement. . . ---- -- Minutes of Regular Council Meeting, October 13, 1986 Page 2 Lynden advised that some agreements have such a provision, others do not. He advised Council the agreement specifies a deposit to be paid by the Developer before commencing the work. such deposit to be used toward payment of Engineering costs incurred by the City. Hicks moved. seconded by Hansen. that Council adopt the Development Agreement for Keithson Addition. with the addition of the following language: "This instrument was drafted by Short-Elliott-Hendrickson, Inc.. Consulting Engineers.". Motion carried unanimously. (4-0) Joint Powers A~reement - South Fire Station . Council was referred to the draft Joint Powers Agreement between the Cities of Shoreview and Arden Hills. for the South Fire Station. Mayor Woodburn briefly ~ummarized the terms of the agreement. Councilmember Hansen stated all areas of discussion regarding this joint venture seemed to be covered in the agreement. Hicks moved. seconded by Hansen. that Council adopt Resolution No. 86-57. AUTHORIZING THE CITY OF ARDEN HILLS TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE CITY OF SHOREVIEW FOR THE SOUTH FIRE STATION. Motion carried unanimously. (4-0) Status of Easements - Combined Improvements Nos. W-86-2 and SS-83-6 The Attorney reviewed the negotiations pertaining to obtaining an easement from Mr. Vaughan. He advised Mr. Vaughan said it would cost $5,000 to move the guy wire which is anchored on the easement, felt City should pay $3.500 of this. Lynden reviewed the Naegele negotiations, and advised the Council a Waiver of Trespass should be obtained prior to commencement of condemnation proceedings. In discussion. Christoffersen explained the construction of a temporary road along Bruberry Lane to service the apartments; for the sewer intercepter should be constructed under Parkshore Drive before it is surfaced. Moved by Sather. seconded by Hicks. that Council approve the following: 1. Authorize Engineer to advertise for bids for Combined Improvements Nos. W86-2 and SS-83-6. 2. Authorize payment of $3.500.00 to Mr. Vaughan for moving a guy wire currently encroaching on an easement on his property. 3. Authorize City Attorney to obtain a Waiver of Trespass from Mr. Naegele and commence procedures for condemnation on the Naegele property and to obtain an appraisal for damages which may be sustained because of construction of the proposed improvements involving the Naegele property. 4. That Parkshore Drive be substantially completed by with gravel finish by January 1, 1987. to allow residents in the area access. In discussion, the Engineer felt the January 1987 deadline was not sufficient time for upgrading Parkshore drive, he suggested setting a completion date of June 15. 1987 or allowing residents to use Park shore Drive until the sewer contractor reaches that point in construction at which time a temporary road . could be constructed. Attorney recommended all future improvements be planned in the fall of the year, allowing him time to obtain the necessary easements; then Council could authorize the advertisement for bids for work'. to begin in the. spring of the following year. .". < Minutes of Regular Council Meeting, October 13, 1986 Page 3 Hicks moved to delete the item #4 from the original motion and add that the Attorney obtain the necessary easements prior to Engineer advertising for bids for the improvements. Sather seconded the motion. Amendment to the motion carried unanimously. (4-0) Original motion carried unanimously. (4-0) REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Status Report - New BriRhton Interceptor . Engineer advised most of the information regarding status of sewer interceptor was previously stated under Status of Easements. Bid Award for Elevated Water StoraRe Tank Engineer reviewed the bids received for the two types of storage tanks (fluted pillar and pedestal spheroid) and for the two capacities (I million and 1.5 million gallons). Christoffersen recommended Council award the bid to Hydrostorage for the 1 minion gallon capacity, fluted pillar tank in the amount of $792,200.00: Hicks asked if the 1 million gallon tank would be sufficient for any future development in Arden Hills. Christoffersen stated that since the Arsenal had not expressed any interest in service from the water tank, the 1 million gallon tank would serve any future development in the City. Hansen asked if there were any bids received from local contractors. Engineer advised there are no contractors in Minnesota who build water storage tanks. There was discussion regarding painting the Ardem Hills logo on the tank. Engineer advised this was omitted from the bid to keep costs lower and in the past Councils have'directed not to .identifytower. Sather asked if this matter could be held until full Council was present to vote on an expenditure of this magnitude. Contractor hopes to complete foundations this fall, a two week delay might preclude this. Moved by Hicks, seconded by Hansen, that Council award contract to Hydrostorage for a Fluted Pillar, One Million Gallon Capacity Elevated Water Storage Tank, in the amount of $792,200.00. Motion carried. (3-1) (Hicks, Hansen, Woodburn voting in favor, Sather in opposition) REPORT OF VILLAGE PLANNER ORLYN MILLER Case No. 86-32, Setback Variance for GaraRe Construction, 1369 Forest Lane, Marlvs Nixon Council was referred to Board of Appeals Minutes 9-25-86 and Planning Commission Minutes of 10-1-86, both recommending approval of the Variance request. . Miller reviewed his report of 9-23-86 and displayed a drawing of the proposed garage addition. Councilmember Hansen reviewed the Planning Commission discussion and concerns regarding this application. Hansen moved, seconded by Sather, that Council approve the 10 ft. Setback Variance for Garage Construction, 1369 Forest Lane, Marlys Nixon, as submitted. Motion carried unanimously. (4-0) Case No. 86-33, Minor SubdiviSion/Lot Split and Front Lot Width Variance, 2026 Stowe Avenue, Viola Stone Council was referred to Board of Appeals Minutes 9-25-86 and Planning Commission Minutes of 10-1-86, both recommending approval of the Variance request. - , Minutes of Regular Council Meeting, October 13, 1986 Page 4 Miller explained the split would have no negative impact on the neighborhood and he concurred with the Board of Appeals statement that 75 ft. width lots are characteristic of the area. He advised the Council there is one other lot in the area with 150 ft. frontage, however the home placement on that lot would not allow for a lot split. Hicks asked if variances would be required for construction of a home on the empty lot, if sold. Miller explained that there are mature trees on the empty lot, and it should be . feasible to build a home without obtaining variances, he noted a mnimum 5 ft. sideyard, 15 ft. aggregate sideyard setback is permitted in the R-2 zone. Hansen moved, seconded by Sather, that Council approve the Minor Subdivision/Lot Split and Front Lot Width Variance, 2026 Stowe Avenue, Viola Stone, as submitted. Motion carried unanimously. (4-0) Case No. 86-31, Site Plan/Buildina Permit Review for Warehouse Expansion and Truck Dock Modification. 1300 Grey Fox Road, Tyson Companies Council was referred to Planning Commission Minutes of 10-1-86, and Planner's memo (9-23-86). Miller reviewed the proposed expansion of the truck maneuvering area north of the docks, due to the relocation of the loading/unloading area inside the huilding, and the screening problems. He noted that the applicant would be making other improvements to the site which are not required by code but would upgrade the parking area. Hansen summarized the Planning Commission concerns pertaining to parking of trucks overnight, screening for the office building directly across the street, and size of the truck maneuvering area. She felt the Tyson representative had expressed a cooperative attitude toward the issues raised by the Planning Commission. Hansen, moved seconded by Sather, that Council approve the Site Plan/Building .Permit Review for Warehouse Expansion and Truck Dock Modification, 1300 Grey Fox Road, Tyson Companies. Hansen moved to amend the motion, seconded by Sather, by conditioning approval upon the applicant constructing a berm between Grey Fox Road and the truck dock area, and relocating the existing evergreens on the berm area. Furthermore that Council acknowledges the parking for the site does not meet code requirements, however, Council concurs that proposed landscaping and green space should be maintained since parking is not an issue at this time. Amendment to the motion carried unanimously. (4-0) In discussion, Hicks asked Miller if additional parking were needed in the future, would space be available at the site. Miller stated it definitely would as 30% of the site in a certain area remains open. The Planner also 'noted that the applicant will be moving some evergreen trees . on the berm area for screening purposes and he suggested this be dealt with as a landscape plan, in the event the trees do not survive. Miller suggested an inspection of the site in one year and replacement of trees if they have not survived. Hicks moved to further amend the motion, seconded by Hansen, that a landscape inspection of the evergreen trees be made one year after relocation, and if trees have not survived they be replaced with similar plantings. Amendment to the motion carried unanimously. (4-0) Original motion carried unanimously (4-0). ~ , Minutes of Regular Council Meeting, October 13, 1986 Page 5 Case No. 86-30, Site Plan/BuildinR Permit Review for Addition to Bodien Hall, Bethel ColleRe and Seminary The Planner referred Council to Planning Commission Minutes of 10-1-86 and Planner's memo of 9-23-86. Hansen asked Mr. Jessup, representing Bethel College, if the building addition would be sprinkled. Jessup advised the addition would not be sprinkled, but does meet Fire Code requirements. . Hansen asked the Planner if the access for emergency vehicles was sufficient. Miller advised Council it would be as accessible with the addition as it is currently. Hansen moved, seconded by Hicks, that Council approve Case No. 86-30, Site Plan/Building Permit Review for Addition to Bodien Hall, Bethel College and Seminary, as submitted. Motion carried unanimously. (4-0) Case No. 86-26, Proposed ChanRe in Exterior Material, 1253 Connelly Avenue, Robert PURleasa Co., Inc. The Planner advised Council this item was not reviewed by Planning Commission, however it could be referred to them if Council wishes. Miller stated when the building was originally approved it was to be constructed with metal exterior. ~he applicant has advised the Planner he wishes to change the exterior to a decorative block, with a decorative brick front. Gary Fochs and Robert Pugleasa were present. Fochs explained they have decided to change the exterior but not the building floor plan. Hansen asked if the block would be painted or plain. Fochs displayed a sample of the brick front and advised they would try to match the color of the block to the brick. He advised they would wait until building was constructed and see if painting would make the building more attractive. cHicks stated Pug leas a had argued it would be economically more feasible to use the metal exterior. Hicks questioned why the applicant had changed the material. Fochs stated the change was due to the fact that mortgage rates were lower, they now felt the building upkeep would be less expensive with the block, and the applicant felt the value of the building would increase ultimately. Hicks moved, seconded by Hansen, that Council approve Case No. 86-26, Proposed Change in Exterior Material from Metal to Decorative Block, 1253 Connelly Avenue, Robert Pugleasa Co., Inc. Motion carried unanimously. (4-0) Council recessed for 10 minutes. LANDSCAPE INSPECTION REPORT . Northpark Corporate Center, Phase II, 6 Pine Tree Drive - Final Inspection Hicks moved, seconded by Sather, that Council accept the Northpark Corporate Center-Phase II landscaping, subject to the replacement of the Austrian Pines and Linden tree, as recommended by Landscape Inspector Oelke, and authorize release of the maintenance bond; Council further noted the inspector's reference to the four Sugar Maples that have been severely damaged by mowing and may not survive, the owner should advise the maintenance people of the condition of the trees. Motion carried unanimously (4-0) Bethel ColleRe Student HousinR, Phase IV - Final Inspector Hicks moved, seconded by Sather, that Council accept the landscaping at Bethel College Student Housing subject to replacement of the missing or dead plants, as recommended by Landscape Inspector Oelke and authorize release of the maintenance bond. Motion carried unanimously. (4-0) ~ Minutes of Regular Council Meeting, October 13, 1986 Page 6 Arden/Shoreview Animal Hospital, 1261 West County Road E - Initial and Final Inspection Hicks moved, seconded by Sather that Council accept the landscaping at .the Arden/Shoreview Animal Hospital, 1261 West County Road E, as recommended by Landscape Inspector Oelke and authorize release of the maintenance bond. Motion carried unanimously (4-0) Shoreview request re Participation in Future Plannin~ and Development of STH 96 Council was referred to letter from Shoreview City Manager (9-18-86) stating the Shoreview Council had directed him to invite other communities affected by Highway 96 to plan and develop a functional and aesthetically satisfying . highway. The Shoreview Manager asked that Arden Hills confirm their interest in pursuing this suggestion. Sather suggested Planner Miller submit a copy of the Parkway Study to the Committee for this project. Hansen moved, Sather seconded, that Council respond to the letter from Shoreview City Manage~stating Arden Hills interest in joint discussions of Highway 96 development, that Planner Miller be encouraged to contact the Shoreview Planner for joint discussions of this project and to forward a copy of the Arden Hills Parkway Study to the City of Shoreview. Motion carried unanimously. (4-0) Ordinance No. 244 - Rezonin~ Shannon Square Property, Lexin~ton Avenue - Waive Second Readin~ and Approve Hansen moved, seconded by Hicks, that Council suspend rules, waive the reading and approve Ordinance No. 244, REZONING CERTAIN PARCELS OF LAND LOCATED AT THE NORTHWEST CORNER OF LEXINGTON AVENUE AND THE SOO LINE RAILWAY RIGHT-OF-WAY INTERSECTION FROM 1-2 TO B-2. Motion carried unanimously. (4-0) Advertise for Bids - Box, Plow, Hydraulics and Sander Council was referred to Public Works Supervisor's memo dated 10-13-86, requesting authorization to advertise for bids for equipment which was included in the 1986 Budget. Sather moved, seconded by Hicks, that Council authorize the advertisement for -bids for Public Works Department equipment to be delivered sometime in December 1986. Motion carried unanimously. (4-0) Approval of Fall/Winter Pro~ram Personnel Council was referred to Parks Director's memo (10-9-86), recommending individuals' to be hired to lead the 1986/87 Fall/Winter Program Activities Mayor questioned the salary increase for the Tumbling/Gymnastics Instructors. Sather advised the increase reflects the current rates for Gymnastics Instructors. Sather moved, seconded by Hansen, that Council approve the 1986/1987 Fall/Winter Program Personnel as listed and at the salary rates listed in Parks Director's Memorandum of October 9,1986. Motion carried unanimously. (4-0) Approval of Fall/Winter Park Maintenance Employee . Council was referred to Parks Director's memo (10-9-86), recommending Mr. Fuller's continued employment through 1986. Hicks moved, seconded by Hansen, that Council approve the continued employment of Kevin Fuller, at $5.50 per hour, through the year 1986. Motion carried unanimously. (4-0) Cummin~s Park Shelter and Concrete Floor for Picnic Shelter Councilmember Sather reviewed Buckley's memo (10-9-86), explaining that the picnic shelter was constructed without a concrete floor and since the construction company would be pouring a concrete floor for the warming shelter, Buckley requested authority to negotiate for both to be done at the same time. . " Minutes of Regular Council Meeting, October 13, 1986 Page 7 Clerk Administrator advised the Council the Parks Director had quoted a figure of $1,200 for materials to pour the floor at the picnic shelter. Hansen asked if this matter could be held until the next regular Council meeting. McNiesh advised the delay, because of changeable weather conditions, may pose a problem for the contractor. . It was the general opinion of the Council that the estimate for materials should have been more detailed, however, they felt the concrete floor would enhance the picnic shelter at Cummings Park. Sather moved, seconded by Hansen, that Council approve the additional 24' x 24' concrete floor for the picnic shelter at Cummings Park, at a cost not to exceed $1,200.00, to be negotiated by the Parks Director with Wilfred Head and Son. Motion carried unanim~usly. (4-0) Cable Communication Advisory Committee MeetinR - October 9, 1986 Sather reported On the transfer of Group W Ownership from the consortium to North Central Cable Communications Corporation (Hauser Communications, Inc. 50% and Continental Cablevision 50%). He advised they need approval by Resolution from each city involved to transfer ownership and that the Committee recommended approval, with reservations (see 10-9-86 minutes). Sather further stated the deadline for submitting resolution was October 31st, and recommended Council approve at the October 27 Council meeting when Mr. Bauer would be present. Status Report - Park Dedications Sather reported the pending park dedications were: Opus Corporation, Shannon Square, Welsh, and McGuire. He advised Council he had received a preliminary offer from Opus Corporation, but had not heard from C.G. Rein/Shannon Square. Preliminary Discussion - 1987 Union Contract Mayor Woodburn asked if the Wage Opener was the only item for discussion. Sather advised Wages and Benefits will be open. Hansen asked Sather if he wished to continue as liaison or if she should assume the post and also, if the Council wished to retain Karen Olsen for negotiations or keep thllm "in-house". Sather stated the Mayor should decide on the liaison from Council. He further advised he felt Council should either use outside negotiators from the beginning or not at all. Sather suggested asking for Union proposal from the Union Steward, reviewing the demands and then deciding if outside negotiators should be retained. He stated process should be easier than 1986 negotiations, as there would not be excessive language changes in the 1987 Contract. It was the general consensus of the Council that the Clerk Administrator be instructed to contact Union Business Representative and request the proposals for the 1987 Union Contract. . Other Business Hansen advised Council of the vacancies on the Planning Commission and asked for recommendations to fill the positions, possibly female members as suggested by the Planning Commission members. She also advised that two of the Planning Commission members currently served on the Board of Appeals and, if possible, recommendations could be made for appointments to the Board of Appeals also. Mayor Woodburn suggested advertising for volunteers in the next issue of the Town Crier. Hansen also suggested Cable T.V. for advertising. The Mayor advised a resident, David McClung, who is a High School Senior had expressed an interest in the Public/Safety Works Committee. Mayor Woodburn felt McClung could be appointed as a associate member, with voting rights, and asked that the matter be placed on the October 27 regular Council meeting agenda. Councilmember Hicks advised the Youth Service Bureau was planning some activities on October 30 if anyone was interested in attending. ---------- ------------ . Minutes of Regular Council Meeting. October 13. 1986 Page 8 REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Resolution No. 86-56, Restricted Parkin~ - Lexin~ton Avenue Sather moved, seconded by Hicks, that Council adopt Resolution No. 86-56. RESOLUTION REQUESTING RAMSEY COUNTY TO RESTRICT PARKING ALONG A PORTION OF LEXINGTON AVENUE. Motion carried unanimously. (4-0) Cost Participation on Lexin~ton Avenue BridRe/Bike Path Council was referred to memo from Kenneth Weltzin re cost participation on the Lexington Avenue Bridge/Bike Path. . Hansen moved, seconded by Hicks, that Council concurs they will not be using MSA Funds for the Lexington Avenue Bridge/Bike Path cost participation, because no funds are available. Motion carried unanimously. (4-0) Shannon Square Q Petroleum Licenses - Retail Sales. Service Station and Off Sale Malt Hicks moved, Hansen seconded, that Council approve the 1986 licenses for Shannon Square Q Petroleum. for Retail Sales, Service Station and Off Sale Malt, as submitted. Motion carried unanimously. (4-0) Clerk Administrator Position Interviews Mayor Woodburn advised the Council had reviewed the applications for the Clerk Administrator position and noted the recommendations of the current Clerk Administrator. He asked if the Council felt comfortable with the four applicants chosen and if four interviews would be sufficient for a starting point. It was the general consensus of the Council that four interviews would be sufficient and instructed the Clerk Administrator to arrange a Saturday morning schedule for the interviews, allowing 45 minutes for each applicant, beginning at 9:00 a.m. A tentative date of October 18 was decided, with the final selection by October 27, 1986. After discussion, it was decided that Mayor Woodburn, Councilmember Hansen and the Clerk Administrator would be interviewing the four applicants and referring . two finalists to the remaining Councilmembers for their input. Claims and Payroll Hicks moved. Hansen seconded. that Council approve Claims and Payroll as submitted. Motion carried unanimously. (4-0) Request for Former Deputy Clerk/ZoninR Administrator to Serve durinR General Election Clerk Administrator requested Council approve Mrs. Zehm serving as an election official on October 31 and November 4, for the General Election and she be compensated at her 1986 hourly salary rate. The Council concurred with this request. Radar Request - Hamline Avenue Hansen stated she had received complaints from residents along Hamline Avenue, regarding the excess vehicle speed. She requested radar patrol be placed on . Hamline Avenue. Adjournment Hansen moved, seconded by Sather. that the meeting adjourn at 11:00 p.m. Motion carried unanimously. (4-0) ~J!J;~ ~k~~~C~~~~ Charlotte McNiesh Robert L. Woodburn Clerk Administrator Mayor Notice of MeetinR The next regular Council meeting will be on Monday, October 27, 1986, at 7:30 p.m., at the Village Hall.