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Home My WebLink About1999-11-18 Agenda CITY OF ARDEN HILLS Operations and Finance Committee Agenda Thursday,November 18, 1999, 7:00 p.m. • City Hall,4364 West Round Lake Road 1. Call to order 2. Roll Call 3. Approval of Minutes, October 21, 1999 Meeting 4. New Business a. "No Parking"Petition, Therese Galatowitsch, 1780 Chatham Avenue 5. Old Business a. "No Parking"Request, Debbie Dondlinger, 1761 Gramsie Road b. Continuing with Prioritized Goals of the Committee Priority Level Item 1 Sewer and Water Rate Evaluation(Is the system fair?) 2 City Assessment Policy (Is current method equitable?) 3 Sharing Equipment and Services with Other Communities • 4 City Entry Signs (Are they needed/economical?) 5 Rubbish/Recycling Schedule in City 5. Staff Update a. Terrance Post, Interim City Administrator b. Dwayne Stafford, Public Works Director 6. City Council Update a. Council Liaison Aplikowski 7. Other Business 8. Future Meeting Date/Time 9. Adjournment Please contact Sheila at(651) 633-5676 if you are unable to attend this meeting. Enclosures: Committee Meeting Draft Minutes, October 21, 1999 • Supporting Staff Memorandums and Background Materials City Assessment Policy • November 2, 1999 Dwayne Stafford City of Arden Hills Public Works Director 4364 West Round Lake Road Arden Hills, MN 55112-5794 Dear Mr. Stafford, Enclosed you will find a petition endorsed by Arden Hills residents in the Chatham neighborhood. The petition was drafted with the input of the residents in the neighborhood and those with children directly affected by an unsafe parking situation. The petition asks the City Council to approve placing signs that prohibit the parking of cars, during school hours, along the portion of Chatham Avenue adjacent to Valentine Hills School. The primary concern is for the safety of the children. However, for additional reasons set forth in the petition, the parking situation presents a hazard for motorists as well. These • concerns can be easily remedied by erecting "no parking during school hours" signs along the aforementioned area of Chatham Avenue. On any given school day, there are between five to ten cars parked in this area. The parking situation is only a concern while school is in session, indicating that the parked cars belong to persons affiliated with the school. Prohibiting parking during school hours would make the Avenue safer and still allow visitors of residents to park there, if need be, when school is not in session. Other measures taken in the past include ticketing, and requests made directly to the car owners. Unfortunately, these acts have not had any impact. Thank you for your prompt attention to this matter. Sincerely, Therese A. Galatowitsch 1780 Chatham Ave. Arden Hills, MN 55112 651-628-0174 (h) 612-348-8579 (w) • PETITION • We the undersigned residents of the city of Arden Hills, hereby petition the Arden Hills City Council to authorize the placement of"no parking during school hours" street signs on the portion of Chatham Avenue adjacent to the Valentine Hills School property for the following reasons: 1. We are concerned for the safety of the children. Cars parked on the portion of Chatham Avenue adjacent to school property present a safety hazard to the children attending Valentine Hills School by hindering visibility for the children who walk to and from school. 2. During the start of school hours, the parked cars contribute to unsafe traffic congestion. Parents are forced to stop adjacent to the parked cars when dropping children off at school. This not only creates a traffic safety concern for the other vehicular traffic on Chatham Avenue, it forces young children to maneuver between parked and idling cars to reach school property. • 3. Parking cars on both side of the street in the aforementioned area continues to cause unsafe traffic congestion throughout the school day by forcing traffic to one lane only. The safety concern is exacerbated by already compromised visibility from the curving hill on this part of Chatham Avenue. 4. Allowing cars to park on the aforementioned area of Chatham Avenue undermines the school's safety policy that requires school visitors to enter through the front doors of the school building, and instead encourages access to the school through the back doors of the building. 5. There are ample parking spaces in the large, east parking lot of the school to accommodate school personnel and visitor parking needs. Therefore, parking on the aforementioned area is an unnecessary hazard for the children, residents and motorists on Chatham Avenue. • 0 NAME ADDRESS ---,: '-' Pa t,e /2ei li- ,L /'7 y L7 iiiticAp47,, 11,(04.2/.; (7a4-77 /CZ1) Cbdkeiv IV-e- t)cthk, &11,ta;„ 4' 3 5 eitatkeun, Owc . ' Glt%0 r 7(1Z._ /1 0 C-661turn 1 S'i/ Cloe5g er-e.,24.4.,e_47 AA' CUllai A 011A-4 CAA- TA-V-\ Neil m_ 0 17. 5-4c/1-L___ f 7 go A14-144.vk xi> //- / 6 / 7( (17(2.-/&ro /(2vc, .0W , i e 40 g eAett 4/je, .. .„,_ . .... eilathszvy) DtAiy .1,,,,“, I -7 e C“A-f-Fovk /ko. c Aaioei_L ei-)-ct,o_e_42,_ ii (eL( c -cta.„„ iL_, /.0 . 701,11,024)/ 44-k-- JA2A-U4>atect-te-t-utteL47jtj /7 g 0 I4 L &Cfl< . • • ^ a g s 7 ",'t i' - - `•_ fi Y ,, ,k�Ig `sa 1 r. .f 4a S s - .,y • ,,, . .,. ..,.,...... . .-„,...,.,...,,,.,:-. '5"�' is r,','' .7- :`ia.:. "4 ' .- ,,..-„}'",r u_r. " r� 7u� .r rat � , ,�. 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'� .. - :T#rA � 'fig^& "p � t''1 �� t,1�i 11 y. .x , ______ Department of Public Works Paul L.Kirkwold,P.E.,County Engineer Daniel G.Schacht,P.E.,Acting Director ENGINEERING/OPERATIONS t ,� ADMINISTRATION/LAND SURVEY `�� 3377 N.Rice Street 50 West Kellogg Blvd.,Suite 910 Shoreview,MN 55126 RAMSEY COUNTY St.Paul,MN 55102• (651)266-2600•Fax 266-2615 (651)484-9104•Fax 482-5232 E-mail:Public.Works@co.ramsey.mn.us November 4, 1999 RECEIVED Mr. Dwayne Stafford NOV 0 8 1999 Public Works Director City of Arden Hills #I F ARD �, O HILLS 4364 West Round Lake Road ' .- Arden Hills, Minnesota 55112-5794 Dear Dwayne: The Ramsey County Public Works Department has received the request from the City of Arden Hills to investigate and possibly change the speed limit on Old Snelling Avenue/Old Highway 10 between Highway 96 and County Road E. The current authorized speed limits on Old Snelling Avenue are 40 mph from Highway 51 to County Road E, 45 mph from County Road E to 2,000 feet north of the 694 bridge and 40 mph • from 2,000 feet north of the 694 bridge to Highway 96. The speed limits were set by the Minnesota Department of Transportation(Mn/DOT)based on speed studies that were conducted in 1971 and 1976. All speed limits on County State Aid Highways in the State of Minnesota are set by the Minnesota Department of Transportation as per State Statute 169.14, Subd. 5. The County does not have the authority to change the speed limit between County Road E and 2000 feet north of the I-694 bridge. Changing the speed limit from 45 mph to 40 mph in this section will require a speed study and official authorization by Mn/DOT. Because of the length of time since a speed study was last conducted on Old Snelling Avenue(23 years), it may be beneficial to request Mn/DOT to do a study. However; a speed study may also result in an increase in the posted speed. I have included an informal speed check done by the County in 1993 which shows the average speed of traffic south of County Road E2 at 49 mph. If you have any questions or need any additional information please let me know. Sincerely, e-ipcxx siLs.L Daniel E. Soler, P.E. Traffic Engineer • cc: Terrance Post- City of Arden Hills Minnesota's First Home Rule County printed on recycled paper with a minimum of III%past-consumer content J t k swr • O SITE CODE : 76C RAMSEY COUNTY PUBLIC WORKS - TRAFFIC PAGE: 1 (� Location : SB SMELLING AVE-SO OF CO RD E2 FILE: Weather Operator : Jt DATE: 2/01/93 PLOT OF SPEED DATA FROM: 2/01/93 2:00 PM TO: 2/02/93 2:00 PM 1400 I # 11 20 I # t # 1.OF VEHICLES 1 # 1 840 # t t # # 1 # # t # # 560 t # # t # # # • # # # 280 1 t t t t 1 # # t 1 1 # # t # # $ # 1 1 0 15 20 25 30 35 40 45 50 55 60 65 70+ SPEED (MPH) SPEED DATA STATISTICS Average speed of all vehicles - 49 MPH Median speed (50th) - 48 MPH 85th Percentile Speed - 58 MPH 15th Percentile Speed - 43 MPH Number of vehicles > 55 MPH - 614 Per Cent vehicles > 55 MPH - 16 Pace Speed (10 MPH) - 46 - 55 Per Cent vehicles in pace - 61 V. �+\%9 A CITY OF ARDEN HILLS • Qom 4364 WEST ROUND LAKE ROAD ARDEN HILLS, MN 55112-5794 October 27, 1999 Bernard Jones 1427 Indian Oaks Trail Arden Hills, MN 55112 Dear Mr. Jones: The City's Operations and Finance Committee reviewed your request for permission to install a street light at 1418 Indian Oaks Trail. Possible cost participation by the City was part of this discussion. The committee unanimously agreed to continue current City policy of supporting streetlights only at intersections. Any other lighting would need to be installed outside the street right-of-way, on the homeowner's property, and at the homeowner's expense. If you have any questions or if I may be of any assistance on this matter, please contact me. Sin y, Dwayne Public Works Director CC/City Council • PHONE: (651) 633-5676 • FAX (651) 633-7839 ��•y�y CITY OF ARDEN HILLS • 6 4364 WEST ROUND LAKE ROAD P ARDEN HILLS, MN 55112-5794 October 28, 1999 Pam Olson 4438 Arden View Court Arden Hills, MN 55112 Dear Pam: The City's Operations and Finance Committee reviewed several signage requests at its October 22, 1999 meeting, including your request for a"Dead End" sign. As more and more requests for"dead end" signs are received,the Operations and Finance Committee, which reviews all sign requests for the City, has implemented a policy as follows. "Dead End" signage installation will be recommended for Council approval only • when petitioned by seventy-five percent(75%) of the affected residents. Although yours seems to be a valid request, the Committee has realized that many people are beginning to view too much signage as unnecessary and visual pollution. If you have any questions or if I may be of any assistance on this matter, please contact me. Sincerel wayne S ffor Public Works Director CC/City Council PHONE: (651) 633-5676 • FAX (651) 633-7839 CITY OF ARDEN HILLS • s, 4364 WEST ROUND LAKE ROAD P ARDEN HILLS, MN 55112-5794 October 28, 1999 Marcel Oden 1364 Eide Circle Arden Hills, MN 55112 Dear Marcel: The City's Operations and Finance Committee reviewed several signage requests at its October 22, 1999 meeting, including your request for a"Dead End" sign. As more and more requests for"Dead End" signs are received, the Operations and Finance Committee, which reviews all sign requests for the City, has implemented a policy as follows. "Dead End" signage installation will be recommended for Council approval only • when petitioned by seventy-five percent (75%) of the affected residents. Although yours seems to be a valid request, the Committee has realized that many people are beginning to view too much signage as unnecessary and visual pollution. If you have any questions or if I may be of any assistance on this matter, please contact me. Sinc Dwayne Stafford Public Works Director CC/City Council • PHONE: (651) 633-5676 • FAX (651) 633-7839 DRAFT • CITY OF ARDEN HILLS OPERATIONS AND FINANCE COMMITTEE CITY HALL,4364 WEST ROUND LAKE ROAD MEETING MINUTES,THURSDAY, OCTOBER 21, 1999 CALL TO ORDER Pursuant to due call and notice thereof, Chair Kelliher, called to order the regular meeting of the City's Operations and Finance Committee meeting at 7:00 p.m. Present: Aaron Frederickson; Mark Kelliher, Chuck Mertensotto, Ray McGraw; Terry Nygaard; Charles Stoddard; and Clayton Zimmerman Absent: Council Liaison Beverly Aplikowski; and Staff Liaisons Terry Post Dwayne Stafford. Those committee members present made introductions. APPROVAL OF MINUTES A motion was moved and seconded to approve the minutes of the October 21, 1999 committee meeting as presented. Motion carried unanimously (7-0). • NEW BUSINESS a. Signage in the City of Arden Hills—Arden View Court signage 1. Mr. Stafford explained that he has seen a presentation on signage from the Minnesota Department of Transportation. This video concluded that evidence indicates that the more signs that are erected,the more people either do not see the sign or ignore it(a.k.a. "sign blindness"). 2. Mr. Stafford said that the cost of a sign is roughly $70, the post roughly $12 with a %2 hour labor per person(2 crew members) at a cost of roughly $25 for a grand total of approximately $107 per sign. 3. The committee discussed the issue of additional signage on Arden View Court. A. Ray McGraw proposed that anyone who requests a sign in their neighborhood get a sign. The proposal failed by a 6-1 margin. B. Several members of the committee proposed that: "The committee recommends that the City Council adopt a policy that allows placement of a"Dead End" sign by petition of 75% of affected residents." The committee adopted the proposal by a 7-0, unanimous vote. b. Student Parking in the Shorewood Hills area 1. The committee discussed the issue at great length. 2. Mr. Stafford offered to check with the City Attorney on the enforceability of the • current parking policy, especially subparagraph C. DRAFT OPERATIONS AND FINANCE COMMITTEE MINUTES OCTOBER 21, 1999 3 • STAFF UPDATE 1. Joel Lynch is the new City Administrator 2. City is working with the Metropolitan Council regarding Arden Hills' Comprehensive Plan. 3. There is a neighborhood in the City not yet hooked up to water. This neighborhood is interested in exploring the cost to hook up now. 4. The West Round Lake Road, Phase I road construction project is completed with the exception of several minor punch list items to be completed next spring. 5. Staffing will be available as needed on December 31 st to facilitate any potential Y2K issues. COUNCIL UPDATE 1. Paul Malone will be resigning from the City Council on November 30, 1999. 2. The City Council is accepting applications for the Council vacancy. Those interested should contact City Hall. 3. Discussions are ongoing regarding various Twin Cities Army Ammunition Plant (TCAAP). 4. Preliminary plans are being made for next year's Town Hall meeting. 5. The annual Truth in Taxation meeting is scheduled for December 6, 1999. • NOTICE OF MEETING The next regularly scheduled meeting is scheduled for Thursday, November 18, 1999 at 7:00 p.m. ADJOURNMENT With no further business to come before the committee, Chair Kelliher adjourned the meeting at approximately 9:30 p.m. Respectfully submitted, Aaron Frederickson and Mark Kelliher • FILE• . • STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS ORDINANCE NO. 312 AN ORDINANCE RELATING TO PARKING REGULATIONS The Arden Hills City Council ordains that Section 26-3 of the Arden Hills Municipal Code is hereby amended to read as follows: Section 26-3. Parking Regulations (a) Winter Parking Regulations Except in compliance with the directions of a law enforcement officer or in compliance with regulatory parking signs placed by a law enforcement officer or employee of the City, no person shall park any vehicle on the improved portion of any street or highway in the City during the period of time commencing immediately after the accumulation thereon of two or more inches of snow and continuing thereafter until snow removal or plowing has been completed. (b) Overnight Parking No vehicle shall be parked on any street for more than 30 minutes between the hours of 2:00 a.m. and 6:00 a.m. • (c) Parking in Residential Districts Parking in Residential Districts shall be limited to the use of the occupants of those residences and their guests. (d) On-Public-Street Parking On-Public-Street Parking shall not exceed six continuous hours. (e) Vehicles Including But Not Limited To Buses. Motor Coaches,Trailers,Cabs, School Buses and Trucks Over 12.000 Pounds No motor vehicle or trailer with a rated gross weight exceeding 12,000 pounds shall be parked or stored in a residential zone except when loading,unloading or rendering a service. (f) Parking on Boulevard Prohibited No motor vehicle shall park upon the boulevard of any public street. 41111 (g) Parking Setback from Intersections Parking shall be set back from street intersections • as follows: 1. Twenty(20) feet from crosswalk of any uncontrolled intersection; 2. Thirty(30) feet from crosswalk of any controlled intersection; and 3. Twenty(20) feet from any intersection without a marked crosswalk. (h) Administrative Procedures The City Administrator shall adopt, from time to time, procedures to provide for the safe and consistent application of the parking regulations. The City Administrator may grant variances from the application of the parking regulations provided that such variances can be allowed without creating a safety hazard. Administrative variances shall be in writing and shall state the specific time limits during which the variation will be allowed to occur. Effective Date This Ordinance shall become effective on the day following its publication or on the day following publication of an approved Ordinance Summary. Adoption Date Passed by the City Council of the City of Arden Hills the 8th day of February, 1999. • nrus Probst, Mayor ATTEST: Brian Fritsinger, City Administrator +1 Publication Date Published on the 2.y day of FESOuPAN , 1999 • ir APOP e / 7C 1111 CITY OF ARDEN HILLS ASSESSMENT MANUAL • INDEX PAGE CHAPTER I GENERAL ASSESSMENT POLICIES 1 CHAPTER II . DEFINITIONS 4 1 . General 4 a) Assessment Rate 4 b) Assessible Costs 4 c) Petition 4 . d) Total Project Cost 4 e) Assessment Period 5 f) Municipal State-Aid Streets 5 g) Municipal State-Aid Construction Funds . . 6 h) Interest Rate on Unpaid Balance 6 i ) Land Not Included in Assessment 6 j) Service District 7 k) Certification of Assessment Roll 7 1 ) Ad Valorem Tax 7 m) Petition for Non-Programmed Projects . . . 8 n) Improvements to Roadways not under City Jurisdiction 8 411 2. Assessment Units 8 • a) Lot Unit 8 b) Equivalent Lot Unit 9 c) Gross Area 9 d) Weighted Areas 9 e) Front Footage 9 f) Assessments of Multi-Family Housing 12 CHAPTER III ASSESSMENT POLICY FOR NEW DEVELOPMENTS 13 CHAPTER IV SANITARY SEWER IMPROVEMENTS 16 1. Definitions 16 a) Sanitary Sewer Interceptors 16 b) Sanitary Sewer Trunks and Subtrunks 16 c) Sanitary Sewer Laterals 16 d) Sanitary Sewer Building Services 17 e) Sanitary Sewer Availability Charge (SAC) . 17 f) Sanitary Sewer Lateral Benefits 17 g) Infrastructure Rehabilitation Projects . . 18 2. Determining Sanitary Sewer Assessment Rates. . 18 a) Sanitary Sewer Interceptor Rates 18 b) Sanitary Sewer Trunk and Subtrunk Rates. . 18 c) Sanitary Sewer Lateral Rates 18 d) Sanitary Sewer Building Services 19 - 11111 - . . i L , PAGE CHAPTER V WATER DISTRIBUTION SYSTEM IMPROVEMENTS 20 1. Definitions 20 a) Water Source and Treatment Facilities. . . 20 b) Water Storage Facilities 20 c) Water Trunk and Subtrunk Distribution Mains 20 • d) Water Main Laterals 21 e) Water Main Building Services 21 f) Water Connection Charge (WCC) 21 g) Water Main Lateral Benefits 22 h) Infrastructure Rehabilitation Projects . . 22 2. Determining Water Main Assessment Rates 22 a) Trunk, Subtrunk, Storage. and Treatment Facility Rates 22 b) Water Main Lateral Rates 23 c) Water Main Building Services 23 CHAPTER VI STORM SEWER IMPROVEMENTS 24 1. Definitions 24 a) Storm Sewer Improvement District 24 b) Storm Sewer Trunk Facilities 24 c) Storm Sewer Lateral Facilities 25 d) Storm Sewer Taxing District 25 4110 e) Watershed District 25 2. Determining Storm Sewer Assessment Rates . . . 25 a) Storm Sewer Trunk Rates 25 b) Storm Sewer Lateral Rates 26 c) Municipal State-Aid Construction Fund Contributions 27 d) Infrastructure Reconstruction Projects . . 27 CHAPTER VII STREET IMPROVEMENTS 28 1 . Definitions 28 L. a) Federal , State and County Highways 28 b) Minnesota State-Aid (MSA) Streets _ 28 c) Commercial/Industrial Streets 28 d) Residential Streets 29 e) Appurtenances 30 1) Sidewalk 2) Street Lighting 3) Trees • 4) Seeding/Sodding L. f) Existing Street Reconstruction Projects. . . 30 111111111111111111111111111111111111.1.1........ . . PAGE g) Maintenance/Rehabilitation Projects 30 • 1) Bituminous Overlay 2) Concrete Pavement Restoration 3) Crack Sealing 4) Bituminous Seal Coating 5) Bituminous Surface Patching 2. Determining Street Assessment Rates 31 a) New Street Construction 31 b) Street Reconstruction 32 c) Bituminous Overlay Improvements 33 d) Alley 35 e) Municipal State Aid Projects 35 1) New Construction Projects 2) Reconstruction Projects f) Appurtenances 37 g) Maintenance/Rehabilitation Projects 37 CHAPTER VIII HARDSHIP DEFERRALS 38 APPENDIX 39 A. Examples of Methods to Calculate Front Footage. . . . A-1 B. Summary of Minnesota Statute 429 Improvement Process. 8-1 1..110 C. Summary of Minnesota Statute 444 Storm Sewer Improvement District C-1 • D. Petition for Local Improvement 0-1 E. Resolution Declaring Adequacy of Petition and Ordering Feasibility Report E-1 F. Resolution Ordering a Feasibility Report F-1 G. Resolution Receiving Feasibility Report and Ordering a Public Hearing G-1 H. Resolution Ordering the Improvement and Preparation of Plans and Specifications H-1 I. Resolution Approving the Plans and Specifications and Ordering the Advertisement for Bids I-1 J. Resolution Accepting Bid and Authorizing Execution of Contract J-1 K. Resolution Determining Assessed Cost of Improvement & Ordering Preparation of Proposed Assessment Roll K-1 L. Resolution Adopting Final Assessment Roll L-1 M. Notice of Assessment Hearing for Official Newspaper M-1 N. Notice of Assessment Hearing for Mailing to Property Owners N-1 0. Application for Deferment of Special Assessments. . 0-1 P. Resolution Deferring Assessed Cost of Improvement . . P-1 Q. Application for Delayed Tax Payment on Senior Citizens' Homestead Property 0-1 R. Metropolitan Waste Control Commission (MWCC) S Sanitary Sewer Availability Charge Units R-1 0 S. Water Connection Charges S-1 iii • 4111 I. GENERAL ASSESSMENT. POLICIES The purpose of this assessment manual is to establish procedures to be utilized by the City of Arden Hills when preparing assessment rolls, so as to assure uniform and consistent treatment of the affected properties . Minnesota State Law, Chapter 429.010 to 429.111 provides that a r., municipality shall have the power to make public improvements such as sanitary sewers, storm sewers, water source and distribution facilities, street improvements including grading, curb and gutter, surfacing, sidewalks, street lighting and recreational facilities, etc. The various procedures that the municipality must follow including reports, notices and public hearings are well defined within the law. 1110 The Statute further defines that the cost of any improvement may be assessed upon property benefited by the improvement based upon the benefits received whether or not the property abuts on the improvement and whether or not any part of the cost of the improvement is paid from other funding sources. The law is not specific on how these benefits are to be measured or how the costs are to be apportioned, but rather makes it incumbent upon the municipality to determine with assistance of the City Engineer, City Attorney, appraisers or other qualified personnel ,. a fair and equitable method of cost sharing among the properties involved. 111 L 1 • • Throughout this manual , the total cost of an improvement shall include the construction cost plus all associated overhead costs. The total cost of the associated overhead for a public improvement project would typically include the following as a percentage of the construction cost: City Administration 2.5% Engineering 15.0% • Legal 2.0% Fiscal 3.0% Interest (luring Construction 4.5% Assessment Roll Preparation 1.0% Contingencies 4.0% TOTAL 32.0% These overhead costs are estimates only. The actual costs incurred . will be tracked and charged to the project. Any contributing funds • from outside sources (i .e. , Municipal State Aid, water or sanitary sewer operating funds, connection charges, other governmental agencies) may be deducted from the total improvement cost to determine the assessable costs. The initiation of public improvement projects may happen in two different methods. The first method is by a petition of the affected I property owners. The petition must be signed by the owners of not less than 35 percent of the frontage of the real property abutting the proposed improvements. The second method is to initiate the f�. proceedings by City Council direction, in which case no petition is needed. An outline of the public improvement process is provided in the Appendix. - • 2 . . -6 111, Any reference to land zoning in this manual shall mean the most current approved City Zoning Map available at the time. It should be • i emphasized that the special assessment methods and policies summarized herein cannot be considered as all-inclusive and that unusual 1 circumstances may at times justify special consideration. Also, any fixed cost data and rates presented herein will be adjusted from year to year so as to reflect current costs. The City Council shall retain the right to review each project on its own merit and to deviate from any portion of this assessment manual as it deems proper. These deviations may occur in unique situations or where application of the policy produces unfair or undesirable results. 4 IL • fl L I) ._ _. ._ .-.._... . .. _ __. 3 L • II. DEFINITIONS • 1 . General a) Assessment Rate The assessment rate for any special assessment district is computed by dividing the total assessable costs of such improvement by the total number of assessment units, such as dividing the total cost of a water lateral project by the total adjusted front footage of property benefited by that project. b) Assessable Costs The assessable cost of an improvement shall be defined as those costs which in the opinion of the City Council are attributable to the need for service in the area served by the improvement. Assessments shall be based on estimated costs. All footages are • computed to the nearest hundredth of a foot. Areas are computed • and recorded to the nearest square foot, or 1/100th of an acre. c) Petition Petition shall mean a written document presented to the City Council for purposes of initiating a public improvement project. All signatures shall be accompanied by the address of each signator, the date of the signature and a printing of each signatur' s name. An example of the usual form of petition is included in the Appendix. d) Total Project Cost Total project cost shall mean the final construction cost plus all associated overhead costs. Overhead costs shall include but not _4111 be limited to city administration, engineering, legal , fiscal , interest during construction and land acquisition. 4 • e) Assessment Period The length of payment period of various types of improvement projects shall be as follows: Sanitary Sewer 10-15 years . Water Main 10-15 years Storm Sewer 5-10 years Street Construction 10 years Street Resurfacing 5 years In the case where several areas of the improvements listed above are included in the same project, the assessment period will be L. 20 years. In no event shall an assessment period exceed 20 years. f) Municipal State-Aid Streets Municipal State-Aid Streets are routes designated by the City Council and approved by the Commissioner of Transportation for inclusion in the City' s State-Aid system. All routes typically begin and end on another municipal state-aid road, county state- aid road or trunk highway. The criteria used in selecting such routes is as follows: 1 . The route is projected to carry a relatively heavier traffic volume or is functionally classified as collector or arterial as identified on the plan' s functional as approved by the City Council ; and 2. The route connects the points of a major traffic interest within the City; and 3. The route provides an integrated street system affording, Lwithin practical limits, a state-aid street network consistent with projected traffic demands. L. 5 L_ • Funds g) Municioal State-Aid Construction uns • Municipal State-Aid construction funds are monies apportioned to the City from the State to be used for the construction of routes designated on the Municipal State-Aid system. All construction funded with these monies must be in accordance with the Minnesota Department of Transportation (Mn0OT) Office of State-Aid design criteria. The City Council may choose to use these funds to offset the costs of MnDOT approved improvements to a State-Aid designated street. h) Interest Rate on Unpaid Balance The interest rate used over the life of the assessment shall be determined at the time of the assessment hearing. It shall be • calculated based upon the cost of financing over the life of the assessment plus any associated overhead costs. This amount shall be expressed as a percentage. i ) Land Not Included in Assessment The City may reserve the right to delete land within the assessible area from the assessment roles if in its opinion the land cannot be developed and/or the improvement does not provide benefit. No development of that property shall be permitted nor shall any physical connection to the City' s utility or drainage facilities be made by any development on that property until the assessment or connection fees are paid. • • 6 j) Service District A service district is the area, as determined by the City Engineer and approved by the City Council , which will receive benefit from a proposed improvement project. This type of approach for assessment purposes is typically used for trunk and subtrunk sanitary sewer projects; trunk, subtrunk, source, storage and treatment water projects; and trunk storm sewer projects. • k) Certification of Assessment Roll At the time the assessment rolls are adopted by the City Council by resolution (refer to Appendix for a sample Resolution) , the property owner may pay the entire assessment against their property in full for 30 days without interest being charged. A property owner may pay the total assessment against their property with accrued interest (if paid before November 15, interest is calculated to December 31 of the year the payment is made, if after November 15, interest will be calculated through December 31 of the next year) at any time during the life of the project assessment period. 1 ) Ad Valorem Tax The City Council may at their discretion utilize ad valorem tax to fund portions of the project cost of any public improvement. This shall be done in accordance with the appropriate Minnesota State Statutes. L 7 1 ` m) Petition for Non-Programmed Projects The City of Arden Hills has established a formal capital • • improvement program for street reconstruction and rehabilitation projects . It is the intent of the City to generally follow this established program. Petitions from property owners requesting non-programmed projects will be accepted by the Arden Hills City Council . Generally, the assessment rate for non-programmed improvement projects initiated by petition of the affected property owners shall be two times the standard assessment rate. However, the City Council may, at their discretion, establish the assessment rate for non-programmed projects at a rate other than two times the standard rate. n) Imorovements to Roadways not under City Jurisdiction Properties which abut roadways not under City jurisdiction, but receiving reconstruction or bituminous overlay improvements shall be assessed by the City. The assessment rate levied against these properties shall be the same as those established for City reconstruction or bituminous overlay projects. 2. Assessment Units L. The following definitions refer to the assessment units to be used when determining various assessment rates as described in the remaining sections of this assessment manual . Examples of calculating front footage for various types of lot configurations are provided in the Appendix. • a) Lot Unit A lot unit is defined as a platted single family residential lot 4111 which, in accordance with Arden Hills zoning and subdivision regulations, cannot be further subdivided. 8 116 b) Equivalent Lot Unit • • Equivalent lot units are determined by dividing a large or unplatted parcel of land into smaller lot units. The division of land for assessment purposes is done in a manner consistent with the City' s current zoning for the area and subdivision regulations. Questions pertaining to the "buildability" of areas to be divided into equivalent lot units are addressed by the City at the time of the determination. c) Gross Area The total area, in acres or square feet, of a lot or parcel of land including any easements. The gross area of a lot or parcel of land does not include any of the abutting right-of-way. 11111 d) Weighted Areas For the purpose of storm sewer assessments, the weighting of areas shall be based on zoning as follows: Residential 1.00 High Density Residential 1.25 l Commercial 1.50 1 Industrial 2.00 . e) Front Footage 1. Single Frontage Lots In platted areas, the front footage for purposes of front footage assessments shall be measured parallel to the • 1 property line abutting the improvement. i . L- [.. • In unplatted areas, the City Council shall establish on a . • case-by-case basis, a formula for determining the assessable front footage for each improvement project separately. Typically, this will be accomplished by dividing the property into equivalent lot units. The total parcel front footage shall then be determined by summing the front footage for each equivalent lot unit. 2. Odd-Shaped Lots For odd-shaped lots, (i .e. lots on cul-de-sacs or lots where the difference between the length of the front property line and back property line is greater than five feet) , the front footage is computed by dividing the area of the lot by the • average depth of the lot. If the odd-shaped lot is deeper • than 200 feet, the front footage shall be computed by determining the area assuming a 200 foot depth, then dividing that area by 200 feet. The Appendix contains an example of calculating assessable front footage for odd-shaped lots. 3. Approximately Rectangular Lots For a lot which is approximately rectangular, the front footage is computed by averaging the front and back side of the lot. If the lot is deeper than 200 feet, the front footage shall be computed by averaging the length of the frpnt property line and width of the lot at the point 200 feet deep into the lot. This method is used only where the L divergence between front and rear lot lines is five feet or -1111 less. 10 111. 4110 • 4. Shallow Lots For rectangular lots under 130 feet in depth, or irregular lots averaging less than 130 feet in depth, the front footage . is determined by the actual lot area divided by 130 feet. 5. Corner Lots In the case of a street improvement project which abuts both sides of a corner lot, the assessable front footage shall be the dimension of the shorter side plus one-third (1/3) of the dimension of the long side, or the long side, whichever is I greater. This same formula will apply where the streets i abutting a corner lot are improved within five years of each other. The maximum amount that a corner lot can be assessed for street improvements is equal to the dimension of the shorter side plus one-third of the longer side, or the longer side, whichever is greater, within a 5 year period. Where the proposed improvement project is only along one side of a corner lot, the front footage dimension along that same side shall be used. 6. Double Frontage Lots For lots which front on streets being improved on both the front and back property lines, the property will only be assessed on the basis of the average of the two frontages. 11 • 7. Areas Partially Served by Utilities • For any tract or parcel which is only partially served by water or sewer lateral , only that part so served will be assessed and computed as front footage for the particular project for which the assessment is figured. f) Assessments of Multi-Family Housing All property containing apartment buildings. townhomes or condominiums shall be considered commercial property and shall therefore be assessed at the commercial/industrial rate as defined by this Assessment Manual . • • 41) III. ASSESSMENT POLICY FOR NEW DEVELOPMENTS The assessment policy for anyone who wishes to make public improvements ,j. within the City of Arden Hills as part of a proposed development shall conform to the policies established herein and as modified below. Prior to any action on the part of the City to determine the feasibility of providing public improvements, the developer shall . deposit such amount as determined by the City Administrator to r�- adequately reimburse the City for all engineering, legal and planning, and other consultant fees for work performed in regard to such improvements. In addition, the developer shall be required prior to the City ordering 41111 the installation of any City financed improvements, to enter into a Development Contract insuring compliance with the policies set out herein and all subdivision requirements of the City. The developer shall also be required to post all cash deposits, and/or letters of credit prior to such action by the City Council . In all projects which the City constructs and finances the project, the following security provisions shall apply: 1. For single family, two family or townhouse residential developments, the developer shall deposit with the City a cash • escrow or an irrevocable letter of credit of not less than 125% of the estimated project cost as determined by the City Engineer. If Lthe estimated project cost as determined after receipt of bids for f L. 13 L • construction exceeds the Engineer' s estimate by 10% or more, the • deposit shall be increased proportionately. The total project costs shall be assessed in equal annual installments according to the assessment period. 2. In the case where the improvements benefit not only the property being developed but other areas within the City, the developer. shall provide to the City a security deposit in accordance with paragraphs described above for the portion of the estimated project costs which represent the benefit to the proposed development. Such portion shall be assessed against the properties benefited. a) For all other types of development, the developer shall • deposit with the City a cash escrow or irrevocable letter of • credit of not less than 125% of the estimated project cost as determined by the City Engineer. If the estimated project cost as determined after receipt of bids for construction exceeds the Engineer' s estimate by 10% or more, the deposit shall be increased proportionately. The total project costs shall be assessed in equal annual installments according to the assessment period. b) The security deposit shall be irrevocable for the full term of any assessments for which given. The agreement shall be so conditioned as to guarantee payment of the assessments as due or to pay for the cost of all improvements which the ;All, developer agreed to install . 14 1111 c) The required security deposit may consist of a cash escrow deposit or irrevocable letter of credit. in form acceptable to the City Attorney and with firms authorized to do business in the State of Minnesota. Fi ri 4 L: -. . . .— I5 . IV. SANITARY SEWER IMPROVEMENTS . 1 . Definitions a) Sanitary Sewer Interceptors A network of relatively large diameter, deep sewer pipe and associated pumping stations and appurtenances. The interceptors are designed as collectors for large areas within the sanitary • sewer service area. b) Sanitary Sewer Trunks and Subtrunks Sanitary sewer pumping stations including associated forcemain and/or a network of gravity pipes ranging in size generally from 10 inch through 18 inch and extending away from respective interceptor mains. Pumping station, forcemains, trunks and • subtrunks are designed as collectors for areas usually less than 300 acres. • Because sewer lines flow by gravity, the pipes can become quite deep at some locations and very costly to install . A trunk or subtrunk assessment is, in certain cases, utilized so that costs due to extra depth (and/or oversizing) will be spread over the entire service district rather than becoming a burden on just those properties abutting that portion of the pipe network constructed. c) Sanitary Sewer laterals A network of pipes, usually 8 inch in size which are installed 8- 20 feet deep and are designed to serve those buildings abutting a given street or easement. The laterals drain to trunks, subtrunks • or directly to interceptors. 16 11) d) Sanitary Sewer Building Services Those pipes, usually 4 inch or 6 inch in 'size leading from laterals (or sometimes from trunks, subtrunks and interceptors) which serve individual buildings. The services are plugged at the property line until such time that a building is connected to the sewer system. The property owner must make arrangements with a licensed, bonded plumber to complete the service connection. e) Sanitary Sewer Availability Charge (SAC) This is a charge billed to all properties at the time of connection to the sanitary sewer system. The charge is the individual property share of the cost of the interceptor trunk and treatment facilities which make sewer service available. The charge is based on an equivalent unit basis. The method used to calculate the total number of units for any specific property and the current unit charge are based on the Metropolitan Waste Control Commission (MWCC) Manual for expected sewage flow from various dwellings or businesses. A listing of the MWCC sewer availability charges is provided in the Appendix. This charge may not be assessed against the property. f) Sanitary Sewer Lateral Benefits Lateral benefit may be provided by connection to trunk, subtrunk or lateral pipes. The calculation of lateral benefit from a trunk or subtrunk pipe will be based on the cost of an 8 inch pipe along the same alignment at a depth adequate to provide services to the abutting properties. 17 Rehabilitation Projects g) Infrastructure � • Any project or portion of a project which reconstructs an existing sanitary sewer facility. A rehabilitation project may occur on the existing alignment of the sewer line or on a new alignment, thus allowing the existing line to be abandoned or its status downgraded (i .e. , trunk or subtrunk to lateral) . 2. Determining Sanitary Sewer Assessment Rates a) Sanitary Sewer Interceptor Rates All properties which lie within the approved Service District shall bear the cost of sanitary sewer interceptor projects. The costs shall be spread equally based on a gross area basis within the Service District and will be known as an interceptor • assessment. • b) Sanitary Sewer Trunk/Subtrunk Rates The lateral and building service assessments described below will be deducted from the total improvement cost to be assessed. The amount remaining after said deductions will be assessed on a gross area basis to all properties within the Service District, and will be known as a trunk assessment and/or subtrunk assessment. c) Sanitary Sewer Lateral Rates The building service assessments described below will be deducted from the total improvement cost to be assessed. The amount remaining after said deductions will be assessed by the following method. The resulting assessment will be known as a lateral . benefit assessment. • _ _ 18 111 1. Front Footage Basis Determine the total assessable front footage of all lots and equivalent lot units receiving lateral benefit and divide the project cost by the total of assessable front footage. Each lot or equivalent lot unit assessment is equal to the total assessable front footage per unit multiplied by the front footage assessment rate. d) Sanitary Sewer Building Service The assessment rate for each size of building service (4, 6 or 8 inch) shall be determined by adding all the costs associated with each size of service and dividing by the total number of services constructed. Each unit will be assessed at the determined rate for each size and number of services installed. This will be 4111/ known as the building service assessment. 19 • V. WATER DISTRIBUTION SYSTEM IMPROVEMENTS • 1. Definitions a) Water Source and Treatment Facilities The City of Arden Hills purchases water from the City of Roseville to supply the water distribution system. Water enters the system at three separate meter stations located near the southern corporate limit of Arden Hills. Two of these meter stations are located on County Road D and the third is located near Old Snelling Avenue and Lake Josephine. The water purchased from Roseville is treated and Arden Hills • does not add any water treatment to the distribution system. b) Water Storage Facilities • The City of Arden Hills has a total water storage capacity of 1.5 • million gallons comprised by two elevated storage tanks. One tank has a capacity of 1.0 million gallons and is located south of Interstate 694 along Red Fox Road. The other storage tank has a capacity of 0.5 million gallons and is located north of Interstate 694 along Fernwood Avenue. c) Water Trunk and Subtrunk Distribution Mains A network of pipes and related appurtenances usually in the size range of 10 to 16 inch. These pipes are designed to carry large volumes of water and interconnect various point sources of water supply and storage reservoirs. Appurtenances to these facilities would include valves and fittings but not fire hydrants. • 20 r ■ow 4110 d) Water Main Laterals A network of water pipes and related appurtenances usually 6 or 8 inches in size which are installed with about 8 feet of ground cover to retard freezing and are designed to serve those buildings abutting a given street or easement. Lateral mains are "looped" wherever possible to balance pressures and to provide water from at least two directions so that continuous water service is • maintained for most people during. a water main break. Looping of "' lateral mains eliminates dead end water mains that cause a variety of distribution and stagnation problems. Appurtenances to these facilities would include valves. fittings and fire hydrants. e) Water Main Building Service These pipes lead from laterals (or sometimes from trunk and 4110 subtrunk mains) and serve individual buildings abutting thereon. The size of the service usually ranges from 3/4 inch to 6 inch depending upon the type of building served. The lines terminate at the property line with a shut off valve and are plugged until such time that the building is connected to the water system. i The property owner must make arrangements with a licensed. bonded plumber to complete the service connection. f) Water Connection Charge (WCC) This is a charge billed to all properties at the time of connection to the water system. The charge is the individual property share of the cost of the trunk, source and storage facilities which make water service available. The charge is ill, based on the size of the connection plus the material and . 21 - installation cost of a water meter. The current charges are provided in the Appendix. Neither of these .charges may be •. assessed against the property. g) Water Main Lateral Benefits The benefit resulting to a property abutting or utilizing a water main where a direct connection to that water main via a building service is reasonably possible without additional lateral pipes. Lateral benefit may be provided by connection to trunk, subtrunk or lateral pipes. The calculation of lateral benefit from a trunk or subtrunk pipe will be based on the cost of an 8 inch pipe along the same alignment for commercial or industrial zoned property and a 6 inch pipe for all other areas. • h) Infrastructure Rehabilitation Projects • Any project or portion of a project which reconstructs an existing water system facility. A rehabilitation project may occur on the existing alignment of the water line or on a new alignment thus. allowing the existing line to be abandoned or its status downgraded (i .e. , trunk or subtrunk to lateral ) . 2. Determining Water Main Assessment Rates a) Trunk, Subtrunk. Storage and Treatment Facility Rates Any lateral and building service assessments described below will be deducted from the total improvement cost to be assessed. The remaining costs shall be spread equally- to all properties which • lie within the approved Service District. The costs shall be spread on a gross area basis and will be known as all or any of `_• the following as appropriate; trunk, subtrunk, source, storage and 1111 treatment assessment. 22 11 1111/ b) Water Main Lateral Rates The building service assessments described below will be deducted from the total improvement cost to be assessed. The amount remaining after said deductions will be assessed by the following method. The resulting assessment will be known as a lateral benefit assessment. 1 . Front Footage Basis Determine the total assessible front footage of all lots and equivalent lot units receiving lateral benefit and divide the project cost by the total of assessible front footage. Each lot or equivalent lot unit assessment is equal to the total assessible front footage per unit multiplied by the front footage assessment. c) Water Main Building Service The assessment rate for each size of building service 3/4 inch to 8 inch shall be determined by adding all the costs associated with each size of service and dividing by the total number of services constructed. Each unit will be assessed at the determined rate Ir for each size and number of services installed. This will be !!i known as the building service assessment. L• . . i ---. : ___ 23 • VI. STORM SEWER IMPROVEMENTS 1 . Definitions a) Storm Sewer Improvement District The City Council may, at its discretion, construct and finance storm sewer improvements by utilizing a storm sewer tax district pursuant to Minnesota Statute 444.16 through 444.21. These statutes are reproduced in the Appendix. b) Storm Sewer Trunk Facilities 1 . Ponds A basin or wetland constructed or naturally located within a permanent easement for the purpose of containing storm runoff. May be either a retention (Permanent) pond, detention (temporary) pond, or a combination of both. Arden • Hills is within the Rice Creek Watershed District, which may • require additional improvements to control flow discharge from the ponds. The Rice Creek Watershed District has a formal permitting process governing pond construction. 2. Pipe Network A network of pipes ranging in size generally from 30 inches through 72 inches. The trunk pipe networks are designed to collect storm runoff from an area generally larger than 40 acres. 3. Channels An open ditch conveyance network constructed within permanent easements for the purposes of transporting storm runoff. • • 24 c) Storm Sewer Lateral Facilities A network of pipes ranging in size generally from 12 inches to 27 inches designed to collect storm runoff from a specified small area to a trunk facility. The lateral facilities also include street overland flow and inlet structures such as catch basins. manholes and flared end sections. d) Storm Sewer Taxing District • A drainage area determined by using topographical maps and surveys that mutually benefit from storm sewer improvements in conformance with Minnesota Statute Section 444. e) Watershed District A formally established area and Board which protects and controls • the water management aspects of subdivisions and developments within the region. 2. Determining Storm Sewer Assessment Rates a) Storm Sewer Trunk Rates 1. Design and estimate the total improvement cost of the ultimate trunk system needed to provide complete service to each property in the Service District considered. Also. 4.: include the total cost of any existing facilities and/or previous storm sewer assessments to be credited. 2. Determine the base assessment rate by dividing the ultimate system cost described above by the• sum total of the • t_ following: a. Gross area of low density residential properties times 1.0. f. 25 • b. Gross area of medium and high density residential . church and school properties times 1.25. • c. Gross area of commercial property times 1.5. d. Gross area of industrial property times 2.0. 3. Assessment rates would be set as follows: The base rate shall apply to low density residential properties. The base rate times 1.25 shall apply to medium and high density residential , church and school properties. The base rate times 1.5 shall apply to commercial property. The base rate times 2.0 shall apply to industrial property. 4. Credits may be given for previous storm sewer assessments existing systems and any future additional construction which may be necessary as determined by the City Engineer for complete service to each property. Credit rates for future construction shall be based on current prices. 5. The City may determine that storm sewer trunk cost be assessed to all properties within a respective storm sewer taxing district under Minnesota Statute 444 (Taxing fti Districts) . b) Storm Sewer Lateral Rates The lateral storm sewer project costs will be assessed by one of the following methods as determined by the City Council after the project feasibility study. • 1. Lot/Equivalent Lot Basis Determine the total number of lots and equivalent lot units III, receiving lateral benefit and divide the project cost equally among them. 26 2. Front Footage Basis Determine the total assessable front footage of all lots and equivalent lot units receiving lateral benefit and divide the . project cost by the total of assessable front footage. Each lot or equivalent lot unit assessment is equal to the total assessable front footage per unit multiplied by the front footage assessment rate. c) Municipal State-Aid Construction Fund Contributions When a Municipal State-Aid Street project includes either trunk or lateral storm sewer, which the Minnesota Department of Transportation determines may be funded by Municipal State-Aid construction funds, the amount determined to be actually funded by • MnOQT may be deducted from the total improvement costs to be assessed. d) Infrastructure Reconstruction Projects Any project or portion of a project which reconstructs an existing storm sewer system facility. A reconstruction project may occur in the existing alignment of the storm sewer pipe or on a new alignment thus, allowing the existing line to be abandoned or its status downgraded (i .e. . trunk to lateral ) . • z : 27 • VII. STREET IMPROVEMENTS • 1. Definitions a) Federal , State and County Highways These streets are classified as expressways, freeways, and principal arterials constructed and maintained by the State or County Highway Departments. They will carry large volumes of traffic at peak loading times. b) Minnesota State-Aid (MSA) Streets These are termed collector streets which interconnect other collector streets, State or County highways, or with Minnesota State-Aid streets in the municipality. Municipal State-Aid funds, apportioned from the gasoline tax, are used to help finance the cost of Minnesota State-Aid streets. The design for a Minnesota • -State-Aid road is dependent on traffic volumes and the urban • setting. c) Corranercial /Industrial Streets These are streets which generally serve commercial/industrial property. They would typically have a projected traffic volume higher than a residential street. A typical design would be36 feet wide with concrete curb and gutter and 9-ton design in accordance with current MnDOT standards. d) Residential Streets This is the minimum street design acceptable. as a public street within new subdivisions or developments. They carry relatively small volumes of local neighborhood traffic. The typical urban 170 residential street is 32 feet wide with concrete curb and gutter and a 7-ton design in accordance with current MnDOT standards: • 28 111 e) Appurtenances 1. Sidewalks Sidewalks or trails may be required by the City on or adjacent to selected streets or in selected subdivisions. 2. Street Lighting The City has a separate plan which indicates where lights are typically installed. . Additional - street lights or ornamental lights may be installed at the written request of the abutting property owners. 3. Trees Trees and other types of landscaping may be required on 410 selected streets. 4. Seeding/Sodding Boulevard restoration by seeding/sodding may be required to prevent erosion. f) Existing Street Reconstruction Projects Projects which reconstruct existing City streets shall be to the minimum applicable standards for the type of street classification regardless of the existing street section. g) Maintenance/Rehabilitation Projects 1. Cold In Place Recycling and Repaving (CIR/Repaving) Recycling of existing deteriorated pavements by pulverizing, mixing with new asphaltic oils 'and compacting in place-. New paving materials are then placed over the cold recycled Ill) pavement similar to a standard overlay. 29 1111 2. Bituminous Overlay Placement of an additional bituminous layer, generally 1 to 2 inches thick, aver an existing bituminous surfaced street. 3. Concrete Pavement Restoration Replacement of existing concrete panels which have deterio— rated, mudjacking panels to improve rideability, and the filling of joints and cracks with a petroleum based material to eliminate flow water to the base below the surface. 4. Crack Sealing Placement of petroleum based material in the cracks of a bituminous surfaced street for the purpose of eliminating the flow of water from the surface to the aggregate base material below. • 5. Bituminous Seal Coating • Placement of petroleum based material and aggregate on an existing bituminous surfaced street for the purpose of filling cracks and covering mild wear. 6. Bituminous Surfacing Patching Repair or replacement of existing bituminous surfacing which has deteriorated. 2. Determining Street Assessment Rates The following section identifies methods for determining street assessment rates for residential and commercial /industrial property abutting various types of street improvements. These types of street improvements include new street construction, street reconstruction,-- bituminous overlay improvements, alleys, municipal state—aid projects • and maintenance or rehabilitation projects. 30 111) All properties with tax exempt status and abutting new street recon- struction, street reconstruction or bituminous overlay improvements shall be assessed 100% of the cost of the improvement on a front footage basis in accordance with the proper equivalent assessment rate. a) New Street Construction 1. Residential Property All residentially zoned properties with frontage abutting construction of a new street shall be assessed on a front footage basis for 100% of the cost of the street construction plus all associated overhead costs. This 100% assessment rate shall apply regardless of the street' s classification (local , collector, arterial , trunk highway) ; designation (County State-Aid Highway, Municipal State-Aid Street) ; or 411 jurisdiction (State, County or City) . 2. Commercial /Industrial Property All commercially or industrially zoned properties with frontage abutting construction of a new street shall be assessed on a front footage basis for 100% of the cost of the street construction plus all associated overhead costs. This 100% assessment rate shall apply regardless of the street's classification (local , collector, arterial , trunk highway) ; designation (County State-Aid Highway, Municipal State-Aid Street) ; or jurisdiction (State, County or City) . b) Street Reconstruction 1. Residential Equivalent Assessment Rate All residentially zoned properties with frontage abutting a street which is reconstructed shall be assessed on a front foot basis at the residential equivalent assessment rate. 31 • This rate shall apply regardless of the streets classifi- • cation (local , collector, arterial , trunk highway) ; designation (County State-Aid Highway, Municipal State-Aid Street) ; or jurisdiction (State, County or City) . The residential equivalent assessment rate shall be based on 50% of the cost of street reconstruction plus all associated overhead costs for a typical residential street section. This residential equivalent assessment rate shall be determined by the City Council and established by resolution on an annual basis based upon comparable project data available to the City. 2. Commercial /Industrial Equivalent Assessment Rate • • All commercially or industrially zoned properties with frontage abutting a street which is reconstructed shall be assessed on a front foot basis at the commercial/industrial equivalent assessment rate. This rate shall apply regardless of the streets classification (local , collector, arterial , trunk highway) ; designation (County, State-Aid Highway, Municipal State-Aid Street) ; or jurisdiction (State, County or City) . The commercial/industrial equivalent assessment rate shall be based on 70% of the cost of street reconstruction for a typical commercial street section. This commercial/industrial equivalent assessment rate shall be determined by the City Council and established by resolution on an annual basis based • upon comparable project data available to the City. 32 111 c) CIR/Repaving and Bituminous Overlay Improvements ' CIR/Repaving or bituminous overlay improvements are placed as a cost effective measure to extend the useful street life of a particular roadway and to delay street reconstruction needs. As CIR/Repaving and bituminous overlays are constructed as long-term rehabilitation improvements, the cost of these improvements shall be assessed as described below. From time to time, however, the City's Public Works Department may determine that small street areas need immediate bituminous overlay improvements for short-term maintenance purposes. These types of bituminous overlays determined to be "stop gap" maintenance needs 1110 rather than long-term street rehabilitation improvements shall not properties be assessed to abutting and shall be funded by the City. 1 . Residential Equivalent Assessment Rate All residentially zoned properties with frontage abutting a street which is overlaid with bituminous surfacing shall be assessed on a front foot basis at the residential equivalent assessment rate. This rate shall apply regardless of the streets classification (local , collector, arterial , trunk highway) ; designation (County State-Aid Highway, Municipal State-Aid Street) ; or jurisdiction (State, County or City) . The residential equivalent assessment rate shall be based on 50% of the cost of a bituminous overlay plus all associated overhead costs for a typical residential street section. 33 • This residential equivalent assessment rate shall be • determined by the City Council and established by resolution on an annual basis based upon comparable project data available to the City. 2: Commercial /Industrial Equivalent Assessment Rate All commercially or industrially zoned properties with frontage abutting a street which is overlaid with bituminous surfacing shall be assessed on a front foot basis at the commercial /industrial equivalent assessment rate. This rate shall apply regardless of the streets classification (local , collector, arterial , trunk highway) ; designation (County, State-Aid Highway, Municipal State-Aid Street) ; or jurisdiction (State, County or City) . • • The commercial /industrial equivalent assessment rate shall be based on 50% of the cost of a bituminous overlay plus all associated overhead costs for a typical commercial street section. This residential equivalent assessment rate shall be determined by the City Council and established by resolution on an annual basis based upon comparable project data available to the City. d) Alley All new alley construction or reconstruction shall be totally assessed to the abutting properties. The assessment shall be on a front foot basis for the property frontage on the alley. • 34 e) Municipal State-Aid Projects Commercial , industrial or residential properties abutting a • Municipal State-Aid street may be assessed at a reduced rate according to the policy set forth in this portion of the Manual . The reduced rate will reflect the typical cost of an equivalent non-municipal State-Aid City project. This typical cost shall be determined by the City Council and established by resolution from time to time as necessary based upon comparable project data available to the City. 1 . New Construction Projects a. Commercial /Industrial Rates Commercial /Industrial properties abutting a Municipal State-Aid street project will be assessed the equivalent 4110 cost of typical City commercial/industrial street. This may include the cost of other amenities such as sidewalks and additional lighting. Any incremental cost of the Municipal State-Aid section in excess of the cost of an equivalent commercial /industrial street may be funded with Municipal State-Aid construction funds. b. Residential Rates Residential properties abutting a Municipal State-Aid street project will be assessed the equivalent cost of a typical City residential street. This may include the costs of other amenities such as sidewalks and additional lighting. Any incremental cost of the Municipal State-Aid section in excess of the cost of an `Illh equivalent residential street may be funded with Municipal State-Aid construction funds. 35 t ' • 2. Reconstruction Projects • a. Commercial/Industrial Rates Commercial/industrial property abutting a Municipal State-Aid reconstruction project will be assessed all costs associated with reconstructing the existing street to the City standard for commercial/industrial areas. The incremental cost between the cost assessed and the .. total project cost may be funded with Municipal State- Aid construction funds. b. Residential Rates Residential property abutting a Municipal State-Aid reconstruction project will be assessed all costs associated with reconstructing the existing street up to • the City standard for a residential area. The • incremental cost between the cost assessed and a total project cost may be funded with Municipal State-Aid Construction Funds. f) Appurtenances Appurtenances such as sidewalks, street lighting, trees or other landscaping features are often encountered during street improvement projects. Appurtenances to new street construction, street reconstruction or bituminous overlay improvements which are either existing or needed by the City shall be included in the cost of the street improvement project. L. • 36 1111 Appurtenances constructed or provided in areas along an improvement project where they do not currently exist except street lighting in conformance with the City's Street Lighting Plan shall be 100% assessed to the benefiting properties on a front foot basis . The cost of these appurtenances shall be separated from the cost of the street improvement project. All costs of ornamental street lighting and/or any lighting beyond those specified in the City's Street Lighting Plan shall be 100% - assessed to the benefiting properties on a front foot basis. g) Maintenance/Rehabilitation Projects 1. Concrete Pavement Restoration Concrete pavement restoration is a maintenance procedure funded by the City. 4/ 2. Crack Sealing Crack sealing is a maintenance procedure funded by the City. 3. Bituminous Seal Coating Bituminous seal coating is a maintenance procedure funded by the City. 4. Bituminous Surface Patching Bituminous surfacing patching is a maintenance procedure funded by the City. • 37 • VIII. HARDSHIP DEFERRALS Minnesota Statute No. 435.193 allows the City, at its own discretion, to 5 defer the payment of any assessment for any homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make the payments. In order to receive such a deferment, the affected person must establish the economic hardship that would be incurred to the reasonable satis— faction of the Arden Hills City Council by providing documentation showing an annual adjusted gross income less than $14,000. The deferral will last for a period of not more than ten years and will terminate before ten years if any one of the following conditions is present: a. ) the Owner of the property dies and the spouse is not eligible for a deferment b. ) the property is sold • c. ) the property is no longer homestead • d. ) the City Council determines that there is no longer hardship incurred in immediately requiring either full or partial payment of the assessment. The City reserves the right to periodicially request verification of continued eligibility for a hardship referral . This deferment must be made by either adoption of an ordinance or a resolution. An application for deferment of special assessments is provided in the Appendix of this Assessment Manual . Also provided in the . Appendix is a sample resolution approving an assessment deferment and an application for delayed payment of tax on special assessments for senior citizens ' homestead property. • 38 APPENDIX • • 39 • DOUBLE FRONTAGE LOTS MAPLE STREET too' 0 o too' PINE STREET If improvements are made on both streets the assessable front footage s (100' + 100')/2 - 100' • • SHALLOW LOTS L A a /00' PINE STREET Property A Area - 10.500 sq. ft. - • Adjusted Front Footage - (10.500 .sq. ft.)/130 ft. �- 80.77�� ft. • • A-1 11) PROPERTI ES Op cut_Bc,..sC tcp, • __` 1/°..:::: ::::i:::: ::44:0- : -:*:::P 0 -:::.::::::::::.::::::•:•:::::•::*i: 13 C] 9ENOTEs ck ADJ�-j. QREA Property A `'4--I.FS Average Depth .. {I Area a. 16,000 sn. 0 + 1BO,}12 ` 170 Adjusted Fro,,,,,.. F ft- {ass d} , Property B Foot 64 {I6.000 so, • ft„}/170 ft. . • I Depth is 94.12 ft. cLi-de"sac renter tha Depth �. n 200 ft'' so corm . 20p •Adjust ed ect the points 200, Adjuste Area {shaded portion). - f the d Front . 22'000 Footage . f22.000 s • s9. � ft. (ass .9- ft.372D0 d1 ft. .. 110.00 A-2 ft* • G01ER Epp ER 11 SIRttIS � pDEt aK BO�S ; • . IMQRO�E� �,�00 {t. J30 i , ;.:::::.:::::::::i:iiiii:::&: :::: ::.::i: ?rope•tt 5 a e 13p it. ft. e ,3 r :• Long 5 Footage .N 143 3 s — Front e130 ft. t,��o��' . d,. : V tea �1J3 ��,. r J °tie U. P� 1p0 ft• �� e only s A,„, o front l, (ckti nts axe tt!n� the yQ1ne ner t • j f Hof the the side at ut `\L-*krk-----------------------:1 5 f Dotage ��-�,s. pv e• °�,y . imPr°ye efients ° 100 ft .---------------\ E4, 75tpr°1:01.:Oes:t000:ttles: • St. onlyon 13pft�Fro 0 1-Niik 015 EARS`{ ikt. K /00' property A E��AGE . p,D3U5�E0 FAp� t.)!Z ' 9a ft. _ 'i0pft' + 96f • 9 b' - • A-3 I : contYR0 I 411 `e 4 • 451/A o ..• C -') FrA.1...14 *41 — , : • 1\1,:.i 4 l iv a \\ ,i \\\,\.\\(s:\\\\' x 0 I Hi wa •6 I Legend / - . `' El,' - .- ...el-7's\ \ciogi Community Gatewayri r �j '�a, 4 III Principal Arterial di 1 114, '—;�.�'t Minor Arterial er Future Minor Arterial I . . , ` �! ,lian 4 . 1 0. � __, tr�\ i Coun; 'o.. F Collector Road .� _ , = r :j — — - ::0h1t01. Road11 G I ❑ i\ .it D � f_q*ii "I .-)r#A .f.'" ti Zj 1 /4 92 ii, - 410, v., i.Jell:„A. . . \_, , 1� nty Ro.• y;, .9 v p Figure 7. 1 a -z , ak_ �� a r I` ROAD CLASSIFICATIONS !` U ,,\,4 `�; �,� ..vidit , 2 LT,Elliiimi-1 ik_ IFRA Ml fir; lin .4 }, w' "' November, 1998 . .=. .1- 11I Imaldis,In County Road D