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HomeMy WebLinkAboutCC 09-22-1986 Minutes of Regular Council Meeting Village of Arden Hills Monday, September 22, 1986 Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present: Absent: Also Present: Mayor Robert Woodburn, Councilmembers Dale Hicks, Nancy Hansen, Gary Peck, Thomas Sather. None. Public Works Supervisor Robert Raddatz, Treasurer Donald Lamb, Clerk Administrator Charlotte McNiesh and Deputy Clerk Catherine Iago. . Approval of Minutes Sather moved, seconded by Peck, that the minutes of the September 9 Council Meeting and the September 13 Joint Meeting with Shoreview be approved as submitted. Motion carried unanimously. (5-0) Business from the Floor None. 1987 BudKet Finance Committee Recommendations Council was referred to the recommendations of the Finance Committee (Minutes of 9/18/86) and to transparencies of the attached summaries: Budget Adjustments - General Fund Budget Adjustments - Utility Fund Net Effect on Tax Levy McNiesh summarized the Finance Committee recommendation for the proposed revised levy as follows: General Fund Shade Tree Disease ~ater Utility TOTAL $938,685 7,945 35,000 $981,630 McNiesh explained with this proposal the mill rate for 1987 would be 3/4 mill or 8% over the 1986 rate and that less than 10% of total property taxes paid goes to Arden Hills. She stated the $150,000 increase over the 1986 estimated budget, was due to increased costs in the areas of Police Protection, Animal Control, Fire Protection and Park Maintenance. Mayor Woodburn asked the Councilmembers if they had any items for discussion. Enaineerina Study - Public Works Hansen questioned the amount of $10,000.00 proposed for an engineering study which will determine the condition of the streets and what type of repair/reconstruction is necessary. . Hicks asked if there was any data available regarding the results of this type of study and how effective it was. Public Works Supervisor Raddatz explained the process used, however, he advised he was not aware of test results. He suggested contacting the Engineer and requesting this data be provided for Council review. Hicks moved, seconded by Peck, that the amount of $10,000.00 be deleted under Item #303, Public Works Engineering Fees, from the 1987 Budget. Motion failed. (Hicks, Woodburn voting in favor; Hansen, Peck, Sather voting in opposition) (2-3) Sather thought the study would help Council recognize problem areas and assist staff in projecting a long term plan for street repair/reconstruction. Hansen concurred and asked the Engineer to provide support data before actually spending the money. Sather requested Raddatz to get a list of references from other cities. Minutes of Regular Council Meeting, September 22, 1986 Page 2 Self SustaininR Recreation Mayor Woodburn referred to page 3 of McNiesh's transmittal letter re transfer of funds in 1986 and 1987 from General Fund to Self Sustaining Recreation Fund. He noted the $2,800 increased in funds transferred, and suggested the Park Director submit a proposal for replenishing that amount, Woodburn suggested an increase in fees for programs. Hicks thought the adult softball fees might be raised, as the teams are usually sponsored by local businesses. Peck said a cost analysis of this program prepared by Buckley indicated its fees more than covered costs. Sather advised the adult softball fees were raised in 1984 and are currently higher than most surrounding communities. . Hansen explained that some programs are shared jointly with other cities. She did not feel Arden Hills residents should pay more for programs than neighboring cities. Hicks moved, seconded by Peck, that Council direct Parks Director Buckley to submit a proposal to increase fees for programs in 1987 which would increase total gross revenue in the Self Sustaining Recreation Fund by $2,800, Motion carried. (HiCks, Peck, Woodburn voting in favor; Hansen, Sather voting in oPposition) (3-2) Park Fund - Capital Outlav Expenditures There was discussion re improvements at Cummings park for Hockey Rink, Lights and Shelter and the expenditures for grills at parks in the city. Sather noted that there were no skating facilities in the north area except at Wilson park in Shoreview, Woodburn said he would like to see more money used to develop trails. Parks Maintenance - Replacement of Dump Truck and Tractor Council discussed the replacement of the 4 x 4 Dump Truck and Case Tractor, Council recessed for 10 minutes to inspect the vehicles. After viewing the vehicles, Woodburn and Hansen favored keeping the current equipment, Hicks suggested leaving replacement of vehicles in the budget and establishing a reserve fund for replacement, if necessary, in 1987, Hicks moved, seconded by Hansen, that Council concur with the Finance Committee recommendation for replacement of Park Maintenance Vehicles by budgeting for them in 1987, and that funds by placed in a General Fund Reserve until Mayor June of 1987, when Council reevaluates replacement of the vehicles, In discussion, the Treasurer expressed concern re placing monies in a contingency fund rather than specifying how they will be spent. Lamb stated if funds were available, in a type of contingency fund, employees may request to use the monies for other purchases, Raddatz objected to the implication that employees would make requests for purchases only because the funds were available and expressed a need to plan ahead, Lamb explained that his comments were not of a personal nature, they referred only to sound budgeting procedures. . Sather moved to amend the motion that the reevaluation of the vehicles be done in March, or after the last major snowfall, in order to provide more time for staff to place an order and receive equipment prior to the 1987 snow season, if replacement is deemed necessary, Amendment to the motion carried unanimously, (5-0) Original motion carried. (Hicks, Hansen, Peck, Sather voting in favor; Woodburn voting in opposition, (4-1) Levy Limit Hansen proposed Council consider levying the maximum amount for 1987, in view of projected expenditures, such as: water tower, sewer interceptor, Fire contract, fourth fire station and equipment, repair of Snelling Avenue, historic decrease in State revenues, historic increase of insurance costs, and anticipated wage increases due to Comparable Worth. She recommended that additional amount be added to Fire Protection Budget, . ." Minutes of Regular Council Meeting, September 22, 1986 Page 3 After discussion of these projected expenditures. it was the consensus of some Councilmembers that although historically they do not choose to levy to the maximum limit, the long range effect of these projected expenditures may' warrant such a choice. Sather said he did not favor levying to the limit until numbers are clearer, feels other financing alternatives are possible. . Hansen moved. seconded by Hicks, that Council approve levying to the limit and that the additional monies be placed in the Fire Protection Budget, Motion carried. (Hansen. Hicks, Woodburn voting in favor; Peck, Sather voting in opposition) (3-2) Resolution No. 86-55, ApprovinR Levy Hicks moved, seconded by Hansen. that Council adopt Resolution No. 86-55, RESOLUTION APPROVING SUMS OF MONEY TO BE LEVIED FOR LEVY YEAR 1986. PAYABLE IN 1987, AND AMENDING THE LEVY ON 1972 IMPROVEMENT BOND SERIES 2 AND 1977 GENERAL OBLIGATION REFUNDING BONDS; levy is for the following purposes: General Fund Shade Tree Control Water Utility $1.005,238 7,945 35.000 Motion carried, (Hicks, Hansen, Woodburn voting in favor; Peck and Sather voting in opposition) (3-2) Clerk Administrator left at 10:45 p.m. Council recessed for 5 minutes. Establish Bond Requirements for Wine/Beer License Deputy Clerk advised Councilmembers that after surveying 4 neighboring cities she found 3 of the 4 require a $5,000 bond for Wine license. Hicks moved. seconded by Peck. that Council establish a $5.000 bond requirement for Wine licenses. Motion carried unanimously, (5-0) Ordinance No, 244. RezoninR Certain Parcels of Land Located at Northwest Corner .of LexinRton Avenue and the Soo Line Railwav RiRht of Way Intersection from 1-2 to B-2 Hicks moved, seconded by Peck, that Council introduce Ordinance No. 244 by title, Motion carried unanimously, (5-0) REPORT OF VILLAGE TREASURER DONALD LAMB Investments 9/15/86 - $500.000.00 @ 5,66% at Twin City Federal to mature 11/28/86. 9/15/86 - $472.134.61 @ 5.66% at Twin City Federal to mature 11/14/86. Hicks moved. seconded by Sather, to ratify Treasurer's investments. Motion carried unanimously, (5-0) . Re ort on Arden Hil1s{Shoreview Joint Meetin re Fourth Fire Station and Public Safet {Works Committee Meetin 9/18/86 Mayor Woodburn s~arized joint meeting re Fourth Fire Station and advised that Shoreview would agree to a station located on the Lexington Avenue corridor, and needed a decision from Arden Hills immediately. Council was referred to minutes of Public Safety/Works Committee Meeting (9/18/86), Woodburn suggested keeping Station #1 in operation as headquarters for the department and training facility, and entering into a joint venture with Shoreview for Station #4. Hansen advised the volunteer firefighters were extremely loyal to Station #1 and stated they would be opposed to down grading operations at that location. There was discussion of a centrally located fire station. After discussion, it was the consensus of the Council to participate with Shoreview in a fourth station along Lexington Avenue. -~_._-_.------ ---~---- . Minutes of Regular Council Meeting, September 22, 1986 Page 4 Sather moved, seconded by Peck, that Council advise the City of Shoreview of the intent to participate with them in a joint Fire Station along the Lexington Avenue corridor. Motion carried unanimously. (5-0) Councilmembers Sather, Peck and Hicks suggested continuing to explore the possibility of a centrally location fire station in the future. Request for Ordinance Revision re Noxious Weeds Council was referred to letter of September 17, 1986, from a resident of Arden Hills regarding the weed situation. After discussion, Council consensus was to try an informal method of contacting offenders who reside near developed lots and ask them to eradicate weeds and mow. . Hicks moved, seconded by Peck, that Council instruct Public Works Supervisor to maintain a list of unmowed, unsightly lots within 100 ft, of developed properties and send a letter to the owners of such lots requesting them'to mow and remove weeds at least twice a year. Motion carried unanimously. (5-0) Sather suggested the Council review the progress of this program in the Fall of 1987 to reevaluate and determine if it is working. Other Business None. REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Resolution 86-54; ApprovinK AKreement with Ramsey County for Law Enforcement Services for 1987, Sather moved, seconded by Peck, that Council approve Resolution No, 86-54, RESOLUTION APPROVING AGREEMENT WITH RAMSEY COUNTY FOR LAW ENFORCEMENT SERVICES FOR 1987. Motion carried unanimously. (5-0) Claims and Payroll Hicks moved, seconded by Sather to approve Claims and Payroll as submitted. Motion carried unanimously, (5-0) Status Report - Clerk Administrator Applications Mayor Woodburn advised 50 applications or more had been received. He suggested approximately 6 to 10 be interviewed. After discussion; Councilmembers decided they each would review all applications, score those qualified for interviewing with one point, then staff would compile the points from each Councilmember to determine applicants to be interviewed. Councilmembers requested a job description, employment advertisement or memo from the Clerk Administrator be forwarded to each of them to be used as a guide for determining qualified applicants. Ad;ournment Hansen moved, secQnded by Peck, that the meeting adjourn at 11:45 p.m. Motion . carried unanimously. (5-0) a;(1Ah7/i ttJ;11J~ Charlotte McNiesh Clerk Administrator ~/~~~"P#c-t4L 'Robert L, Woodburn Mayor Notice of MeetinK Joint Meeting Arden Hills/Shoreview, September 27, 1986. at 8:30 a.m" at the Village Hall. The next regular Council meeting will be on Monday, October 13, 1986, at 7:30 p.m., at the Village Hall. ..