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HomeMy WebLinkAboutCC 09-08-1986 4 .. MINUTES OF REGULAR COUNCIL MEETING Village of Arden Hills Monday, September' '8, 1986 Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present: Mayor Robert Woodburn, Councilmembers Dale Hicks, Nancy Hansen, Gary Peck. Thomas Sather. None Engineer Barry Peters, Public Works Supervisor Robert Raddatz, Treasurer Donald Lamb, Parks Director John Buckley, Planner Orlyn Miller, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm and Deputy Clerk Catherine Iago. Absent: Also Present: . Approval of Minutes Hicks moved, seconded by Peck, that the minutes of the August 23 Joint Meeting with Shoreview and the August 25 Council Meeting be approved as submitted. Motion carried unanimously. (5-0) Business from the Floor Mayor Woodburn announced the retirement of Deputy Clerk/Zoning Administrator Dorothy Zehm, September 15, 1986. after more than two decades of loyal and meritorious service to the citizens of Arden Hills. He presented Dorothy a corsage and read Resolution No. 86-50, which commended her for her years of service, and extended Dorothy and her family wishes for prosperity, good health and happiness. 1986 Yard Beautification Contest Winners Parks Director Buckley announced the winners of the 1986 Yard Beautification Contest. He stated this was the second annual contest to encourage citizens to beautify the city and the response had doubled from the first year. John advised that Public Works Supervisor Raddatz and Yard Beautification Committee Chairman Don Messerly had videotaped the contest winners yards for Council review. Don Messerly narrated the tape. After viewing the tape, John introduced the winners who were present, passed out the certificates of recognition and announced this was the first time a commercial property had entered the contest. The list of winners is as follows: Eric Nesset, Director of Property Management for Woodbridge Properties and Vartkes Ehramjiam. Chief Financial Officer for H.B. Fuller Co., for the Northpark Corporate Center Robert Eibensteiner, 1246 Nursery Hill Lane Cheryl Shultz, 4390 Arden View Court Kent and Susie Benscoter, 1284 Nursery Hills Lane Roy and Frieda McGraw, 1427 Bussard Court Meryl and Frank McKinney 4393 Arden View Court Don and LaVonne Sahnow, 4428 Arden View Court Wes and Betty Sandvig, 4479 Arden View Court, Syl and Laverne Schmitt, 1353 Arden View Drive Dr. & Mrs. Selmer Engene, 1455 Skiles Lane Tom Mulcahy, 3530 Siems Court REPORT OF ENGINEER BARRY PETERS I NSP Lump Sum Relocation ARreement - Power Pole. Hamline Avenue and Floral Drive Barry Peters explained that NSP did not have to perform the temporary anchor adjustment on the power pole. and therefore the cost would be reduced $1,000. He advised the remaining amount due NSP ($2.200) would cover the permanent anchor installation and bandaging the pole. Sather questioned the payment of $800 last year to NSP for this project. Peters advised that the previous payment was for the preliminary engineering agreement, not for the actual relocation. Hicks moved, seconded by Hansen, that Council approve the payment of $2,200 to . ... Minutes of Regular Council Meeting. September 8. 1986 Page 2 NSP for permanent anchor installation and pole bandages on the power pole relocation at Hamline Avenue and Floral Drive. Motion carried unanimously. (5-0) Improvement No. SS-W-ST-P-85-2, Ed~ewater Estates, Chan~e Order No.1 and 2 Hanson moved, seconded by Hicks, that Council approve Change Order No. 1 as submitted. Motion carried unanimously. (5-0) Hicks moved, seconded by Peck, that Council approve Change Order No. 2 as submitted. Motion carried unanimously. (5-0) Improvement No. SS-W-ST-P 86-1, Northwoods, Relocate Utilities, Chanae Order No.1 Hicks moved, seconded by Hansen, that Council approve Change Order No. 1 as submitted. Motion carried unanimously. (5-0) . REPORT OF VILLAGE PLANNER ORYLN MILLER Case #86-29, Parkina Setback and Site Coveraae Variances for Parkina Lot Expansion, 1315 Red Fox Road, Nielsen and Associates Realty, Inc. Council was referred to Planning Commission minutes of 9-3-86 and to Planning memo (8-25-86). Tim Nelson, Nielsen and Associates, displayed an illustration of the Snelling Avenue view of the parking and building. He noted that the vehicles would not be.visible from Snelling Avenue, and that he would be placing three additional pine trees along the edge of the proposed parking. Nelson advised that because the building is bordered on three sides by public right-of-way he feels the City, as well as the building occupant, will benefit by keeping vehicles on site. Mayor Woodburn reviewed history of this site. He stated the applicant is asking the City to alleviate a self-created problem. Councilmembers Sather and Hicks felt that change in that area has produced more office oriented tenants. Both felt parking increase would benefit the City. Hicks asked that the record show Council has been tolerant of the applicant's requests, however, if tenant parking needs increase Council would have a tendency not to be as receptive or tolerant of the situation. Hansen moved, seconded by Sather, that Council approve a variance from parking setbacks requirements and a variance from minimum landscape lot area requirements (2-1/2 percent), contingent upon the following conditions, as recommended by the Planning Commission: 1) Written verification from MN/DOT, granting permission to grade and install plantings along Highway 51 right-of-way. be provided by the applicant and, 2) Relocation of existing plants, as shown on Plan. be accomplished. In discussion, Mayor Woodburn expressed concern regarding the lighting on this building interfering with motorists vision along Highway 51. Woodburn moved to amend the motion to add the following condition: 1) Lighting on building be directed in such a way that it no longer infringes on motorists I vision on Snelling Avenue. as per approval of the Planner. Hicks seconded the motion. Amendment to the motion carried unanimously. (5-0) Original motion carried. (Hansen. Sather, Hicks, Peck voting in favor; Woodburn voting in opposition) (4-1) Case #85-15, Special Use Permit for FilIon Lots 6, 7 and 8 - Lakeshore Homesites, David Cmiel Council was referred to Planning Commission minutes of 10-2-85. Miller reviewed history of this case and stated that even though steep slopes have been created, erosion has stabilized and to disturb now may cause more , Minutes of Regular Council Meeting, September 8, 1986 Page 3 problems. He advised that a draft agreement from U.S. Fish and Wildlife is being reviewed, and the Council could condition approval of the Special Use Permit upon receipt of final draft of the Consent Agreement between the parties. . David Cmiel distributed a handout dated 9-8-86, explaining the chronology of events, as well as a topographical survey and diagram showing fill levels (1974 approved level, 1974 actual level and 1984 actual level). Cmiel also presented two letters, one from Mr. & Mrs. Conrad Beaulieu (10-26-85) and one from Mr. & Mrs. Glenn Beggin (9-6-86). Both letters, from the adjacent property owners, stated they had no objections to the current condition of the lots. Hicks asked if Cmie1 intended to add any more fill, what type of vegetation currently exists on the property, and whether it can be mowed. Cmiel advised he does not intend to add any more fill, he seeded the lots with highway mix #5, and the property could be mowed, but he has not done so this year. Hicks moved, seconded by Peck, that Council approve the Special Use Permit accepting the grading and seeding of lots 6, 7 and 8, Lakeshore Homesites, as they currently exist, subject to the applicant obtaining a signed agreement with the U.S. Fish and Wildlife Service similar to the draft. Motion carried unanimously. (5-0) Request to Waive Special Use Permit Requirements - Lake Johanna Volunteer Fire , Department The Planner advised Council he had determined that even though the Fire Station is privately owned, it is used a a public facility, and would require a Special Use Permit for the proposed addition. He further stated that only Council can waive Special Use Permit requirements. Wayne Johnson,Building Committee Chairman, referred to his memo and described the proposed addition. He stated the Fire Department would like to begin the renovation and enclose the building before winter begins, however, under the Special Use Permit requirements a public hearing would be necessary. Due to the time frame for publication, he is requesting waiving such requirements on behalf of the Lake Johanna Volunteer Fire Department. Hansen advised Johnson the plan is acceptable, however, she did not feel an exception to the S.U.P. requirements should be made when City Hall, Public Works, Presbyterian Homes and various churches had to follow the S.U.P. procedures. Hicks moved, seconded by Hansen, that Council deny the request of Lake Johanna Volunteer Fire Department to waive Special Use Permit requirements. Motion carried. (HickS, Hansen, Woodburn, Sather voting in favor of the motion; Peck voting in opposition) (4-1) Public Hearin~s - Special Assessments I Resolution No. 86-42; ADOPTING AND CONFIRMING ASSESSMENTS FOR DELINQUENT UTILITIES Mayor Woodburn opened the public hearing at 8:50 p.m. Clerk Administrator McNiesh verified that the Notice of Hearing was published in the New Bri~hton Bulletin on August 20, and was mailed to individual property owners on August 20 and 22, 1986. Comments and Questions from Floor None. Public Hearing was closed at 8:55 p.m. Hicks moved, seconded by Peck, that Council adopt Resolution No. 86-42, ADOPTING AND CONFIRMING ASSESSMENTS FOR DELINQUENT UTILITIES. Motion carried unanimously. (5-0) Resolution No. 86-43, ADOPTING AND CONFIRMING ASSESSMENTS FOR DISEASED TREE REMOVAL Mayor Woodburn opened the public hearing at 9:00 p.m. . Minutes of Regular Council Meeting, September 8, 1986 Page 4 Clerk Administrator McNiesh confirmed that the Notice of Hearing was published in the New Bri~hton Bulletin on August 20, and notices mailed to affected property owners on August 20 and 22, 1986. Comments and Questions from Floor None. Public Hearing was closed at 9:05 p.m. Hansen moved, seconded by Peck, that Council adopt Resolution No. 86-43, ADOPTING AND CONFIRMING ASSESSMENTS FOR DISEASED TREE REMOVAL. Motion carried unanimously. (5-0) . Resolution No. 86-44, AdoPtin~ and Confirmin~ Assessments for Rosevil1e Water Connection Mayor Woodburn opened the public hearing at 9:07 p.m. Clerk Administrator McNiesh verified that the Notice of Hearing was published in the New Bri~hton Bulletin on August 20, and notice was mailed August 20, 1986. Comments and Questions from Floor None. Public Hearing was closed at 9:10 p.m. Hansen moved, seconded by Hicks, that Council adopt Resolution No. 86-44, ADOPTING AND CONFIRMING ASSESSMENTS FOR ROSEVILLE WATER CONNECTIONS. Motion carried unanimously. (5-0) Approval to Attend MRPA Fall Conference, Parks Director John Buckley Sather moved, seconded by Peck, that Council approve the request of Parks Director Buckley to attend the MRPA Fall Conference on September 24, 25 and 26, 1986, in Duluth. Motion carried unanimously. (5-0) REPORT OF PUBLIC WORKS SUPERVISOR ROBERT RADDATZ Completion of Probationary Period - Joseph Mooney Raddatz referred to his memo of 9-5-86, stating Joe has been employed by the City since April 1 and has been a reliable employee, very mechanically inclined and works with minimal instruction. Raddatz requests Mooney become a permanent employee of the City at 80% base pay rate (per Contract), effective October I, 1986. Hicks moved, seconded by Sather, that Council approve the appointment of Joseph Mooney to permanent employee status at 80% of base rate pay, effective October 1, 1986. Motion carried unanimously. (5-0) Replacement of Gara~e Doors - Public Works Buildin~ Council was referred to Raddatz's memo (9-5-86), which explained the replacement of two garage doors could be accomplished at a cost close to repairing. Raddatz added that these doors would be steel, fully insulated and would be energy saving. In talking with the manufacturer, he suggested 7% be added to the price 'quote from last March, bringing the cost of the doors to I $2,900, rather than $2,736. Raddatz advised that $4,000 was budgeted for the project, with two doors replaced this year and two doors replaced in 1987. Hicks moved, seconded by Hansen, that Council authorize the purchase of two garage doors, to include installation, from Automatic Garage Door Company, as requested. Motion carried unanimously. (5-0) Purchase of Air Jack Council was referred to Raddatz's memo (9-5-86) which explained the dependability and safety factors of the air operated jack. He advised it would be purchased from NAPA at a cost of $831, and that $1,000 had been budgeted in 1986 for this item. Sather moved, seconded by Peck, that Council approve the purchase of an air jack for Public Works Department, as requested. Motion carried unanimously. (5-0) . Minutes of Regular Council Meeting, September 8, 1986 Page 5 Sidewalk Li~hts - Villa~e Hall Council was referred to Raddatz's memo (9-5-86), re installing low intensity lights along the sidewalk at City Hall. Raddatz stated he would obtain pictures and price quotes for Council review at a future meeting. RepaintinR - VillaRe Hall Interior Raddatz reported on the color scheme and cost for repainting the City Hall interior. He advised the painting of the employees offices would be done during evening hours. Estimated cost of materials is $300, and was budgeted in 1986. Public Works personnel will do the painting. . Hot Water Pressure Washer Council was referred to Raddatz's memo (9-5-86) regarding purchase of this item for use in the shop on City equipment Hicks moved, seconded by Peck, that Council authorize the purchase of a hot water pressure washer for use in the Public Works Department on City equipment, such purchase not to exceed the $3,000 as provided in the 1986 budget. Motion carried unanimously. (5-0) Swmner Help Raddatz reviewed status of swmner help employees for Council. Sale of CSO Car Council was referred to Raddatz's memo (9-5-86) which explained a proposal for selling CSO vehicle and replacing it each year thereafter with the Ramsey County Sheriff Department car purchased by the City. He advised that costs would be minimal, as the old cars are stripped and City equipment is added. Raddatz stated a cage (behind the seat), and a new radio would be purchased this year and reused each year thereafter. He also felt the car should be repainted Arden Hills green. Total cost for 1986 would be $385, which includes a new cage, if needed ($85), paint ($150), tune up and small items ($150). Sather moved, seconded by Peck, that Council authorize the procedure for replacement of the CSO car as recommended by Public Works Supervisor. Motion carried unanimously. (5-0) Status on Miscellaneous Projects Raddatz advised Council sealcoating would begin on Wednesday of this week, patching would be done on Tuesday. He stated patching on Snelling would be put off for approximately one year until Royal Hills area is closer to completion. Mayor Woodburn advised that patching had been completed on both sides of Glenhill Road. Raddatz explained the agreement that had been reached with Roseville regarding responsibility for plowing/patching in that area. Human RiRhts Committee Resi~nation Bartolo Martinez has submitted his resignation from the Human Rights Commission; he is moving to Vadnais Heights. I Hicks moved, seconded by Hansen, that Council accept the resignation of Bartolo Martinez from the Commission, and a letter of appreciation be sent to him. Motion carried unanimously. (5-0) Ord. No. 242 - Holidays - Final Readin~ Hansen moved, seconded by Peck, that Council suspend rules and waived the reading. Motion carried unanimously (5-0) Sather asked if Martin Luther King Holiday would be added as a "paid" holiday. McNiesh advised it would be an unpaid holiday; the State requires the offices be closed that day. Hansen moved, seconded by Peck, that Council adopt Ordinance No. 242, AMENDING CITY CODE SECTION 19-48, HOLIDAYS: DELETING CHRISTOPHER COLUMBUS DAY AND ADDING FRIDAY AFTER THANKSGIVING DAY. Motion carried unanimously. (5-0) , Minutes of Regular Council Meeting, September 8, 1986 Page 6 Other Business Sather questioned when the Public Works re-opener would be discussed by Council. It was the general consensus of the Council to discuss this item at their first regular meeting in October 1986. Hansen reported that for various reasons she had not pursued recommendations for the North Suburban Youth Service Bureau. Information about recycling drop off at 775 Rice Street be noted in the Town Crier, to make citizens aware of the facility. Noted response from Rice Creek Watershed regarding debris and weeds coming into Lake Johanna, advising it is property owners responsibility to maintain shoreline. Suggested article about new Deputy Clerk/Zoning Administrator be placed in Town Crier. . Mayor Woodburn suggested that Lake Joaephine be included in request for fall lowering of lake levels. REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Tent Sale and Temporary Banner - Hoiaaards McNiesh advised Council this was an annual event to be held September 18 thru 21, 1986. Hicks moved, seconded by Sather, that Council approve the permit for Hoigaards as submitted. Motion carried unanimously. (5-0) .Restaurant License - Deluxe Check Company Moved by Sather, seconded by Peck, that Council approve the Restaurant License of Deluxe Check Company as submitted. Motion carried unanimously. (5-0) Apportionment of Assessments Hansen moved, seconded by Hicks, that Council adopt the following apportionment of assessment resolutions: - Resolution No. 86-45, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO CONSOLIDATED SANITARY SEWER IMPROVEMENTS NOS. 12 AND 13. - Resolution No. 86-46, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO COMBINED IMPROVEMENTS W-77-5 AND W-78-2. - Resolution No. 86-47, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO CONSOLIDATED WATER IMPROVEMENT 67-1 AND 67-2. - Resolution No. 86-48, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO IMPROVEMENT NO. ST-1-2. - Resolution No. 86-49, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO IMPROVEMENT NO. SS-83-2. - Resolution No. 86-51, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO CONSOLIDATED WATER IMPROVEMENTS 67-1 AND 67-2. - Resolution No. 86-52, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO IMPROVEMENT P-81-1. - Resolution No. 86-53, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO IMPROVEMENT NO. ST-81-2. Motion carried unanimously. (5-0) , Claims and Pavroll Hicks moved, seconded by Sather, that Council approve the Claims and Payroll as presented. Motion carried unanimously. (5-0) . , . Minutes of Regular Council Meeting, September 8, 1986 Page 7 Fall Festival - September 13th Mayor Woodburn reminded the Council and residents of the Fall Festival on Saturday, September 13th. Adjournment Hicks moved, seconded by Peck, that the meeting adjourn at 10:10 p.m. Motion carried unanimously. (5-0) ~~/Ub",wfU Charlotte McNiesh Clerk-Administrator j(~~j~6~ Robert L. Woodburn Mayor Notice of Meetin~ The next regular Council meeting will be on Monday, September 22, 1986, at 7:30 p.m. at the Village Hall.