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HomeMy WebLinkAboutCC 08-25-1986 Minutes of Regular Council Meeting Village of Arden Hills Monday, August 25, 1986 - 7:00 P.M. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:00 p.m. Council discussed, at a closed meeting, the John J. Kenna, Jr. and Siems Bros. Inc. vs. County of Ramsey and City of Arden Hills litigation with Attorney Robert Plunkett. Roll Call Present: Mayor Robert Woodburn, Councilmembers Dale Hicks, Nancy Hansen, Gary Peck Councilmember Thomas Sather Attorney Robert Plunkett, Engineer Barry Peters, Public Works Supervisor Robert Raddatz. Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm . Absent: Also Present: The open portion of the meeting was1cal1ed to order at 7:34 p.m. Approval of Minutes Hansen moved, seconded by Hicks, that the minutes of the August 11 Council meeting be approved as amended. Motion carried unanimously. (4-0) Business from the Floor None. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN, BARRY PETERS (Christoffersen absent) Retainin2 Wall and Yard Repair at 4508 N. Hamline Avenue Council was referred to Councilmember Hansen's memo of 8/15/86, and to Peter's letter of 8/21/86. Peters explained that the property owner wants a level lawn; was originally concerned about the style of retaining wall specified, but is now satisfied with the wall style. Peters explained that the approximate 140 s~f. of wall along Hamline (approximately $1,100) is eligible for MSA funds; the approximate 150 s.f. of wall along the driveway (approximately $1,200) is outside the right-of-way, and not eligible for MSA funds. Mr. Glomski said that, after seeing the stakes in place, he does not see as much need for a wall south of his driveway; can live with a slope there; wants a wall north of his driveway. Glomski noted that he had originally intended to construct about 30' of retaining wall and slope the rest, but a combination of retaining wall and slope would be difficult to maintain. Glomski said he wants the retaining wall from the driveway to his north property line. In discussion, it was noted that the City may receive similar requests from others along Hamline Avenue where properties have been disturbed; some are concerned about tree replacement and other corrective measures. Hansen moved, seconded by Hicks, that Council approve the $1,100 addition to the contract for the retaining wall at 4508 N. Ham1ine Avenue; wall to extend from driveway to north property line. Motion carried unanimously. (4-0) . Bid Award - Sealcoatin2 Council was referred to Peter's letter of 8/25/86 and to tabulation of the two bids received for 1986 Bituminous Sealcoating. Hicks moved, seconded by Peck, that Council award the contract to the low bidder, Bituminous Roadways @ $31,747.00. Motion carried unanimously. (4-0) Combined Impr. No. SS-83-6 and W-86-2 Letter re Northda1e Contract Council was referred to letter from Northdale Construction Co., Inc. (8/18/86) requesting return of their bid bond and their release from their contractual obligations on the sewer/water project. Peters reported that Metro Council has awarded its bid for their portion of the sewer work. ~ Minutes of Regular Council Meeting, August 25, 1986 Page 2 VauR:hn Easement Council was referred to Lynden's letter of 8/14/86 re Easements Nos. 88-83-6-03 and 88-83-6-04. In discussion, the locations of the tower anchor, within the easement area, was queried and the $3,500 cost estimate for relocation of the anchor. NaeRele Easement Council was referred to Lynden's letter of 8/21/86 re Easement No. 8S-83-6-01, suggesting that the City accept Naegele's Right of Entry Agreement now, and resolve the easement damages at a later date. . Council discussed the possible deferment of the project until the required easements are obtained. Peters noted that temporary provisions would have to be made to serve Edgewater Estates with sewer, water and road access; noted the gravel access road to the apartment would be lost when the sewer/water project goes ahead; noted these temporary measures will add to the project costs. ) Raddatz reported that overflow at times, but without major repair. station last year. the lift station will need repairs soon; station does will probably run for another year, hopefully Raddatz said they made some control repairs at this After discussion, Council concurred to delay the project. Hicks moved, seconded by Peck, that Council release Northdale from the contract and return their bid bond. Motion carried unanimously. (4-0) Hicks moved, seconded by Peck, that Council authorize the City Attorney to notify Vaughan of the project delay, request that the required easement be granted, and advise Vaughan that the City will pay its share of the cost for relocation of the guy wire anchor if the anchor location, within the easement, was previously given City approval. Motion carried unanimously. (4-0) Council requested that Lynden proceed with easement negotiations with Naegele and keep Council advised of the status. Peters explained that Met Council will proceed with their portion of the project; City will subsequently connect to its stub; noted the delay will not affect Met Council's project. Approval of Plans and Specifications and Advertisement for Bids - Water Tower Peters explained that the plans include two different tower style alternates and two tower size alternates (1 and 1-1/2 million gallon tanks) for each. Bid opening is tentatively scheduled for 9/29/86 and bid award at meeting of October 13, which will mean that footings could be put in this fall. After discussion, Hicks moved, seconded by Peck, that Council approve the Plans and Specifications and schedule the bid opening on October 3 and bid award on October 13. Motion carried unanimously. (4-0) . Status Report - .Impr. No. P-85-3, Hamline Avenue Phase II Council was referred to Peter's letter of 8/21/86. Peters noted that the contractor has asked to proceed with a portion of the project proposed for 1987 construction; would like to construct the curb and gutters, driveways and the bottom two lifts of bituminous this year. Peters noted that the final bituminous wearing course, the sidewalks and restoration and plantings would be done in 1987 as proposed. Peters said the one-year guarantee will not be moved up. McNiesh reported the MSA funds available in 1986. 1987 and 1988. It was noted that if the project is finished in 1987, all of 1987 MSA can be used plus 40% of 1988 funds; if project is continued into 1988, City can Minutes of Regular Council Meeting, August 25, 1986 Page 3 encumber up to 40% of 1989 funds. . After discussion, Hicks moved that Council authorize the contractor to proceed with the additional work as outlined in Peter's letter of 8/21/86. Motion carried unanimously. (4-0) It was noted that some type Of~ill be needed this year. Ulysses Holly, 4235 Hamline, asked about sidewalk maintenance, advised Council that he has a row of trees that are endangered by the road construction and requested a small 2' high retaining wall along his property line. Council concurred that it would be in the best of the City to maintain as much landscaping in the right-of-way area all along Hamline as possible, including retaining walls; advised Holly that the City Parks Department maintains the sidewalks in the summer months only; there is no provision for snow removal. , . REPORT OF VILLAGE TREASURER DONALD LAMB (Lamb absent - report by McNiesh) Investment August 18, 1986 - $480,193.27 at Midwest Federal at 6.15% for 183 days, to mature 2/17/87. Hicks moved, seconded by Peck, to ratify the Treasurer's report. Motion carried unanimously. (4-0) Request re Semaphore Need at LexinRton Avenue and Red Fox Road Council was referred to Opus Corporation letter of August 14, 1986 requesting Arden Hills to initiate studies to determine whether or not traffic volumes at Lexington and Red Fox warrant the installation of semaphores at that intersection. After discussion, McNiesh was asked to forward request to Ramsey County (Wayne Leonard) for his comments. Ordinance No. 242, AmendinR City Code Section 19-48, Holidays; DeletinR Christopher Columbus Day and AddinR the Friday after ThanksRivinR Day - Introduce by Title Hansen moved, seconded by Hicks, that Council introduce Ordinance No. 242 by Title. Motion carried unanimously. (4-0) Ordinance No. 243, AmendinR City Code Section 2-17. Terms of Councilmen, Mayor - ChanRinR Mayor's Term to Four Years at the Biennial Election CommencinR in 1986 Council was referred to draft of Ordinance No. 243, changing Mayor's term of office from 2 to 4 years. Hansen moved, seconded by Peck, to introduce by Title Ordinance No. 243. Motion carried unanimously. (4-0) . Hicks moved, seconded by Peck, to suspend the rules and adopt Ordinance No. 243, Amending City Code Section 2-17. Terms of Councilmen, Mayor, Changing Mayor's Term to Four Years at the Biennial Election Commencing in 1986. Motion carried unanimously. (4-0) Finance Committee and Board of Appeals ResiRnations Hicks moved, seconded by Peck, to accept Don Evan's resignation from the Finance Committee and Board of Appeals and thanked him for his contributions to the City. Motion carried unanimously. (4-0) Hansen moved, seconded by Peck, to accept Barbara Piotrowski's resignation from the Finance Committee, thanked her for her insight on City finance problems, and for her continued service on the Board of Appeals. Motion carried unanimOUSly. (4-0) Purchase of Seeder/Spreader Council was referred to Buckley's memo (8/22/86) and two quotes received. Peck moved, seconded by Hicks, to approve the purchase of Windmill Model 1000 from Kromer Co., 3455 County Road 44, Mound, MN at $750. Motion carried unanimOUSly. (4-0) Minutes of Regular Council Meeting, August 25, 1986 Page 4 September Council Meetina Schedule Hansen moved, seconded by Peck, to schedule the following September Council meetings. Regular Council meetings - September 8 and September 22 at 7:30 p.m., Village Hall. . Special Joint Council/Finance Committee meeting - September 17 (Wed.) at 7:00 p.m., Village Hall. Special Arden Hills/Shoreview meeting - September 13 (Sat.) at 9:30 a.m. _ Arden Hills Village Hall. Motion carried unanimously. (4-0) Other Business Council was referred to Ramsey Coun~y memo re Civil Defense Sirens, to be in effect by January, 1987. It was noted that future siren maintenance will be the responsibility of municipalities. McNiesh noted that the cost for siren maintenance has been incorporated in the 1987 budget; possible salvage value of existing sirens is unknown; memo is not clear as to whether new sirens or only activators are needed. Arden Hills/Shoreview Joint Meetina, Saturday, Auaust 23 Hansen briefly reported on the topics discussed: - suggested new proposal for managing and funding fire stations: Station #1 (New Brighton Road) - 100% Arden Hills Station #2 (Highway #49) 50/50 split Shoreview/North Oaks Station #3 (County Road I) Shoreview Station #4 (exact location to be determined ) 50/50 split Shoreview/Arden Hills shared funding stations - to have a governing board, rotating members. need for an aerial and a ladder truck. daytime fire fighters - possibility of recruiting from local businesses. ISO rating - anticipated savings. Solicitation for ladder truck/aerial truck contributions (local businesses) . Site location for Station #4 - should involve LJVFD, Arden Hills and Shoreview planners and Consultant Quirk. Lake Johanna Infiltration Weed and debris infiltration into Lake Johanna from Little Lake Johanna _ Hansen reported 20+ large bunches of weeds, tires, oil slicks, etc. into Lake Johanna, suggested this problem be referred to RCWD. Northwest Suburban Youth Services Award Hansen suggested the following as award nominees, commending them for their involvement and assistance: - Deputy Robert Arneson - response to a suicide and a fiery crash. - Deputy Frank Herbst - concern for children and participation in local parades. - Doug Scott - concern for elderly and disabled. . Council concurred with the nominations to be made by Hansen. Board of Appeals Upon recommendation by Hicks, Mayor Woodburn appointed Barbara Piotrowski as Chairman of the Board of Appeals for the balance of 1986. Hicks moved, seconded by Hansen, to ratify the appointment. Motion carried unanimously. (4-0) REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Chanae in Rates - Wood lake Sanitary Service McNiesh notified Council that Woodlake Sanitary Service has raised its rates from $9.50 to $10.50 per month, effective 9/1/86. , Minutes of Regular Council Meeting, August 25, 1986 Page 5 Writ of Mandamus - Refund of $596.68. Special Assessment, Lot 4, Block 2. Janet Estates McNiesh reported that the assessment payment was posted to the wrong lot by Ramsey County; error has been corrected by the County. (informational only - no loss to the City). Reduction in Assessed Valuations - 1260 Red Fox Road McNiesh noted that reductions in assessed valuations, in excess of $100,000, must be reported to the municipality. McNiesh reported that basic data was corrected and revised, and the. value is now comparable to others in the area; consequently, the reduction. . Claims and Pavroll Peck moved, seconded by Hicks, that the Claims and Payroll be approved as presented. Motion carried unanimously. (4-0) Adjournment Hansen moved, seconded by Peck, that the meeting adjourn at 9:49 p.m. Motion carried unanimously. ~~ Charlotte McNiesh Clerk Administrator Il~~~ Robert Woodburn Mayor Notice of Meetin~s September 8 - Regular Council Meeting - 7:30 p.m., Village Hall September 13 - Special Joint Arden Hills/Shoreview Meeting - 9:30 a.m. Arden Hills Village Hall September 17 - Joint Council/Finance Committee Meeting - 7:00 p.m. Village Hall September 22 - Regular Council Meeting - 7:30 p.m. Village Hall .