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Home My WebLink AboutCC 07-28-1986 T MINUTES OF REGULAR COUNCIL MEETING Village of Arden Hills Monday, July 28, 1986 - 7:30 P.M. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:35 p.m. Roll Call Present: Mayor Robert Woodburn, Councilmembers Nancy Hansen, Thomas Sather Councilmembers Gary Peck, Dale Hicks Engineer Donald Christoffersen, Treasurer Donald Lamb, Public Works Supervisor Robert Raddatz, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm Absent: Also Present: . Approval of Minutes Sather moved, seconded by Hansen, that the minutes of the July 14 Council meeting be approved as submitted. Motion carried unanimously. (3-0) Business from the Floor None. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Sanitary Sewer Service - 1977 Thom Drive Council was referred to Christoffersen's letter of 7/16/86 re sewer service estimate of cost, assuming the contractor placed it along with the water service. Total estimate is $365.00. Mr. Carlsen explained that the original bid from the water/sewer service was $1,700; listed additional costs incurred of $2,400; total cost for the sewer/water installation is $4,100. Christoffersen explained that his cost estimate assumes that the sewer and water lines are put in at the same time in the same trench; therefore, the trench, gravel compaction and road patch were needed whether or not the sewer stub was in place; noted if these were separate connections, the cost would be more. After discussion, Hansen moved, seconded by Sather, that Council reimburse Carlsen $535.00 for the actual cost of 4 hours of labor ($340.00) plus additional expenses in the amount of $245.00, less the 1970 cost of the sewer stub ($50.00); the $535.00 to be paid 1/2 by the City Engineer (SEH) and 1/2 by the City. Motion carried unanimously. (3-0) Carlsen said he feels this is a reasonable and acceptable settlement. Resolution No. 86-36, Bid Award for Combined Impr. Nos. SS-83-6 and W-86-2, New BriRhton Interceptor and Truhler Water Council was referred to Christoffersen's letter of 7/16/86 to Northdale Construction Company, the low bidder, for Combined Improvement Nos. SS-83-6 and W-86-2, and to letter from Northdale (7/24/86) accepting the delay of the award of bid. . Hansen moved, seconded by Sather, that Council adopt Resolution No. 86-36, BID AWARD FOR COMBINED IMPR. NOS. SS-83-6 AND W-86-2, NEW BRIGHTON INTERCEPTOR AND TRUHLER WATER, contingent upon authorization by Metro Council of a budget revision, and subsequent award of contract by MWCC. Motion carried unanimously. (3-0) Resolution No. 86-37 Bid Award for 1m r. No. SS-W-P-ST-86-1 Council was referred to bid tabulation and letter from Barry recommending award of bid to the low bidder, M & M Sewer. Northwoods Peters SEH) Hansen moved, seconded by Sather, that Council adopt Resolution AWARD FOR IMPR. NO. SS-W-P-ST-86-1, NORTHWOODS at $235,098.31. unanimously. (3-0) No. 86-37, BID Motion carried , Minutes of Regular Council Meeting, July 28, 1986 Page 2 Gamblin2 License Application - St. Peter Claver Church, 8i2 Ten Supper Club Council was referred to Application for Class B Gambling License by St. Peter Claver Church (St. Paul) for pull tabs at the Big Ten Supper Club, 4703 Highway 10, and discussed the proposed use of anticipated proceeds with applicant. Hansen moved, seconded by Sather, that Council approve the Class B Charitable Gambling License for St. Peter Claver Church at the Big Ten Supper Club, waiving the thirty day waiting period. Motion carried unanimously. (3-0) Report of Fire Consultant William Quirk Quirk distributed copies of his recommendations to Council which are based on his study of the City in general, numbers and types of fires from 1983 through . March of 1986, fire losses, zoning maps and ordinance, map of water mains, previous flow tests and ISO recommendations for the City. Quirk reviewed his recommendations which included: Enactment of a smoke detector ordinance and sprinkler ordinance. Alternative fire station locations for better coverage of the built-up areas of the City. Addition of aerial and ladder service trucks. Initiation of a fire prevention program. Adoption of Appendix E of Uniform Fire Code. In discussion, Quirk was asked if a second water tower is a major issue. Quirk said it is; water must be available for fire fighting; noted that more water availability is also attractive to business. Quirk was asked if it would be advantageous for the City to apply for a new ISO rating now; Quirk recommended that the City wait until it has "everything in . place" (pumper, ladder, fire prevention, smoke detectors, etc.). Council took the recommendations of Consultant Quirk under advisement. Hansen moved, seconded by Sather, to schedule a special study meeting on Tuesday, August 12, at 7:00 p.m. Motion carried unanimously. (3-0) Reconsideration of Park Maintenance Salary Increase In an effort to rectify an administrative error which divided $1,000 between two parks maintenance employees instead of 3 office employees, as authorized by Council, Sather moved to approve the additional 24 cents per hour for the two parks employees, retroactive to July I, 1986, to be paid out of the Park Fund. Motion was seconded by Hansen. In discussion, it was noted that this additional increase would bring them above the average of other communities. Sather reported that the Parks Committee wants the parks employees treated the same as other workers in this community; stated their expertise in their field is similar to the expertise in Public Works and other job categories; noted they are not subject to "on-call" or "standby", which is possibly a reason for a wage difference, but feels a big disparity exists. Motion carried (Sather, Hansen voting in favor of the motion; Woodburn voting in opposition). (2-1) Public Safety/Works Committee Recommendations Results of Street Li2ht Survey ~ Paul Malone distributed a revised summary (7/25/86) of the Results of Street Light Survey. Malone noted that the response totalled 1,155, which represents a response rate of just over 41%. Malone reported the following results: Option Selected Number Percent Yes, favor street light plan No, do not favor street light plan Undecided Spoiled 646 489 15 -1 1155 56% 42% 1+% 0.5% 100% Minutes of Regular Council Meeting, July 28, 1986 Page 3 Malone reported that the Public Safety/Works Committee has not made a recommendation; the report is informational at this point. Sather moved, seconded by Hansen, that the Survey be referred to the Public Safety/Works Committee for its recommendations to Council. . In discussion, it was suggested that the committee work with the Finance Committee liaison re method to fund, if the recommendation is to implement the program, and to formulate a plan, probably over several years. It was noted that the cost of the program must be determined; will probably require an engineer's cost estimate. Hansen commended Malone on the report. Speed Reduction Request - Noble Road Council was referred to Public Safety/Works minutes of 7/24/86. Council concurred that monitoring by neighborhood residents, as Deputy Sheriff Herbst, will probably improve the street safety. that speed limits are controlled by the State. suggested by It was noted Inflo-Infiltration Study Council discussed the recommendations, outlined in the Public Safety/Works minutes (7/24/86), to study one area of the village, get estimates for rehabilitation and eventual savings from SEH, make repairs and monitor results. Christoffersen estimated the cost of this study update at $500 - $600. Hansen moved, seconded by Sather, that Council approve the expenditure for this study as recommended by the Public Safety/Works Committee at an estimated cost of $500 - $600. Motion carried unanimously. (3-0) Pavement Manaaement Study Council reviewed the proposed pavement management study which would assess the condition of streets, rate as to general condition, and enter into a computer program for repair and/or replacement. Christoffersen explained that the study would include curb; explained that a drainage study has not been done in all areas of the city so storm sewers would probably not be included in this study. Christoffersen was requested to prepare a cost estimate for a pavement management study for Public Safety/Works Committee consideration at its August meeting. -Civil Defense Siren Monitors Council discussed the suggested volunteer program designating certain residents to monitor the four sirens in Arden Hills and report whether they are operating properly. Council concurred that residents in the various siren districts be called and asked if they will monitor a specific siren on the first Wednesday of each month. ~ REPORT OF PUBLIC WORKS SUPERVISOR ROBERT RADDATZ Advertisement for Bids for Box, Plow. Hydraulics and Sander Raddatz estimated the cost of box, plow, hydraulics and sander at $14,000; total cost of truck and equipment at $47.000. Raddatz reported the truck would be the same size as the one we have, with same box and plow; noted sander and hydraulics will be slightly different; noted this truck will not have a wing. Sather moved, seconded by Hansen, that Council authorize advertisement for bids for box, plow, hydraulics and sander. as described, requesting that bid include deduct, if any, for cash or prompt payment. Motion carried unanimously. (3-0) Storm Sewer Problem Raddatz reported a plugged storm sewer which crosses three rear yards (about 400 feet); noted that about 40' - 50' of 12" pipe is solid with tree roots; Minutes of Regular Council Meeting, July 28, 1986 Page 4 reported he has discussed various alternatives with Engineer Christoffersen -- use of chemicals to kill the roots may kill the trees, may have to dig the ,~ntire pipe out, or possibly slip line the pipe if he is successful in removing the roots. Raddatz said he pumped the pond (10 and 1694) early this year to reduce the water elevation which is flooding a yard on Valentine Crest Road. Raddatz will prepare a cost estimate for Council's consideration to clean, reconstruct or slip line the pipe. 1986 Sealcoatina Raddatz reported that he anticipates the 1986 Sea1coating Specifications and cost estimate will be completed for Council's consideration at the next Council meeting; reported that the stockpiled pea rock will be re-used this year. 4It REPORT OF VILLAGE TREASURER DONALD LAMB Investments 7/15/86 - 7/17/86 - $100,000 at Oak Park Heights at 7.15% interest, to mature 7/15/87. $120,000 at First Minnesota at 6.05% interest, to mature 10/14/86. Hansen moved, seconded by Sather, to ratify the Treasurer's report. Motion carried unanimously. (3-0) Salary Recommendations - Seasonal and Part Time Employees Council was referred to Raddatz memo of 7/28/86 and McNiesh's memo of 7/25/86 re 1986 salary recommendations for seasonal and part time employees. Sather moved, seconded by Hansen, that Council approve the salaries as recommended. Motion carried unanimously. (3-0) Other Business Letter from City of Mounds View, July 21, 1986 Council was referred to letter from Mounds View and attached Resolution No. 2028 adopted by the Mounds View City Council Regarding Williams Pipeline Company and the United States Department of Transportation, Office of Pipeline Safety. . After discussion, Sather moved to adopt Resolution No. 86-38, In Support of the City of Mounds View in its Effort to Have the Williams Pipeline Adequately Tested Prior to its being put back in use. Motion carried unanimously. (3-0) McNiesh Memo - Employee Health Insurance 7/28/86 Council was referred to McNiesh's memo listing League of Cities single and family health, disability, life and dental coverage. that the League has started dental coverage. Council concurred dental coverage option with employee paying costs over $195.00. rates for McNiesh noted to include the REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MCNIESH Request for Noise Control Ordinance McNiesh reported receipt of complaints that builders in the Lametti Addition are running heavy equipment and pounding nails, etc. early in the morning and late in the evening; reported these complaints have, in the past, been given to ~ contractors and they have cooperated with our request that they not start before 7:00 a.m. and stop before 10:00 p.m. McNiesh reported that a resident on Bussard Court has requested that the City adopt a noise ordinance similar to those in surrounding cities. In discussion, it was noted that Council considered adoption of a noise ordinance a few years ago, but because of potential problems in controlling lawn mowing, snow plowing, garbage pickup, repair of water and sewer lines, etc. adoption of the ordinance was deferred. Council concurred that the City Code adequately controls noise and hours of operation of equipment for excavations; concurred to continue calling and requesting contractors to not start earlier than 7:00 a.m. or work later than 10:00 p.m. Minutes of Regular Council Meeting, July 28, 1986 Page 5 Claims and Payroll Sather moved, seconded by Hansen, that Council approve the Claims and Payroll as presented. Motion carried unanimously. (3-0) Applications for Position of Deputy Clerk/Zoning Administrator McNiesh reported receipt of about 21 resumes to date; reported that she will be accepting applications through July 3D, would like person to be on board by September 1. . After discussion, McNiesh was requested to schedule 1/2 hour evening interviews on Tuesday, August 5, and afternoon interviews on Saturday, August 9. Council concurred that after review of all applications, about six most eligible be scheduled for personal interviews. Woodburn expressed his desire to interview each applicant on a one-to-one basis. It was suggested that a point system be used by those taking part in the interview of applicants. Hansen said she plans to assist at both interviews. 1987 Budget Guidelines Council was referred to McNiesh's memo of 7/28/86. McNiesh changed her recommended $1.00 per hour increase for park maintenance employees to 76 cents per hour, based on the 24 cent increase approved tonight, effective 7/1/86. There was no Council action on salary recommendations. After discussion, it was the general consensus of Council that the 1987 increase for NSP would be more realistic at 7% rather than at 9%. Adjournment Hansen moved, seconded by Sather, that Motion carried unanimously. (3-0) the meeting adjourn at 11:26 p.m. ~A/~ tf?l.~ Charlotte McNiesh Clerk Administrator iiU/>~,j~~~t:.~.n/ Robert L. 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