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HomeMy WebLinkAboutCC 07-14-1986 . MINUTES OF REGULAR COUNCIL MEETING Village of Arden Hills ..Monday, July 14, 1986 - 7:30 P.M. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present: Mayor Robert Woodburn, Councilmembers Dale Hicks, Nancy Hansen, Gary Peck, Thomas Sather None Attorney James Lynden, Engineer Donald Christoffersen, Planner Orlyn Miller, Public Works Supervisor Robert Raddatz, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm . Absent: Al$o Present: Approval of Minutes Sather moved, seconded by Peck, that the minutes of June 30 be approved as amended. Motion carried unanimously. (5-0) Business from the Floor Lieutenant Jerry Bergeron, Acting Division Commander, and Deputy Sheriff Frank Herbst, Ramsey County Sheriff's Department, were present; advised Council of their availability and assistance should a problem arise or Council desires information. REPORT OF VILLAGE A'ITORNEY JAMES LYNDEN Case No. 86-12. Special Use Permit, Two Family Dwellin~ - Jon and Joan Finn Council was referred to Lynden's letter of 7/11/86 and draft of Special Use Permit -- Case No. 86-12. Hansen moved, seconded by Peck, that Council approve Special Use Permit - Case No. 86-12, as submitted. Motion carried unanimously. (5-0) Petition for Writ of Mandamus - Southeast Corner of County Road E and Snellin~ Avenue Council was referred to Lynden's letter of July 11, 1986 re: John J. Kenna, Jr. et al vs. County of Ramsey and City of Arden Hills. Lynden asked Council for some indication on how to proceed; noted that the hearing on the Petitioner's Petition is to be held on July 29, 1986. Lynden reported he talked to Pat Kelly, Attorney for the Plaintiff's; reported no figure was given; reported there has been no communication relative to the City's offer of $5,000 for the underlying fee; noted the response is the lawsuit. After discussion, Lynden was authorized by Council to defend the City in this matter; maximum cost of defense was estimated by Lynden at $650.00. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN . Sanitary Sewer Service - Chris Carlsen, 1977 Thom Drive Christoffersen reported his estimate to put in a sewer service at 1977 Thom Drive is $415.00, which includes two hours to look for service, gravel and patch, sewer pipe, and cut-in for a Y; suggested that if compensation is made to Carlsen, it should be $415 less the stub charge which was $50 at the time of the improvement. Mrs. Carlsen said they obtained an estimate from their contractor; contractor looked at the blue prints and found the stub; reported that two people from the City watched him look for the stub, and they also assumed the stub was there. Carlsen said their bill was for eight hours of labor, the backhoe at $55/hour, and nine hours of looking for stub; said they have $2,400 invested in this now; said this includes the time to look at the prints. Carlsen said they paid more for the lot because the sewer stub was supposedly there. After discussion, Carlsen was requested to submit a detailed description of the work done, and Christoffersen was asked to submit detail of types of things Minutes of Regular Council Meeting. July 14 Page 2 . necessary to complete the connection and build the stub as shown on the "As Built" Plan", for review by Council on July 28. It was explained that the Council wants to know the costs, over and above the normal sewer connection cost, if stub had been in place as shown on the plan; City cannot pay for the entire sewer connection. Glenview Avenue Storm Sewer ,Ghristoffersen reported that he has reviewed his previous (June 6, 1979) proposal with Public Works Supervisor Raddatz; reported that there has not been much change since his investigation at that time. Christoffersen suggested construction of a berm from driveway to north side of Caniff home; noted some erosion caused by drainage; noted that a pipe installation would cause destruction of existing tree growth; noted that the house is sited very low on the lot. Christoffersen said cost estimate was $10,000 in 1979; guessed it would probably cost $15,000 to $20,000 at today's prices for the proposed solution to this drainage problem. . In discussion. Christoffersen said, because of the steep grade, he recommends a catch basin and a pipe; noted that the house is lower than the curb, as sited. Concern was expressed relative to Valentine Park; would like to see the water directed around the park. Christoffersen explained that a flatter grade requires a wider pipe; this will not solve the problem of water coming back into the park from the lake, without raising the elevation of the park. It was suggested that the street seems to be the problem; flash type rains in major storms overflow the catch basin, and the distance between the houses is narrow, and the grade is steep. It was suggested that perhaps two large catch basins, plus a larger pipe, may be needed. After discussion, Hicks moved, seconded by Hansen, that engineering study including elevations across the park. unanimously. (5-0) Council authorize an Motion carried Council referred the matter of possibly raising the elevation of the park to Parks Director Buckley and the Parks and Recreation Committee. Bid Award for Combined Improvements Nos. 83-6 and 86-2. New Bri~hton Interceptor and Truhler Addition Water Christoffersen reported they are negotiating now for easements with property owners; reported the low bid received by Metro Waste Control Commission for their portion was $750,000. Engineer's estimate was $650,000 sO MWCC bid was delayed pending approval of increased cost. Christoffersen suggested that the bid award be postponed to end of month pending award of bid by Metro Waste for its portion of the project. (Will obtain extension, in writing, from the low bidder) . REPORT OF VILLAGE PLANNER ORLYN MILLER Case No. 86-20, Amended Special Use Permit - Athletic Field Li~htin~ at Mounds View HiRh School Council was referred to Planning memo (6/19/86) and Planning Commission recommendations (minutes of 7/2/86). Miller noted that the proposal is to install four light poles, each 70 feet in height; each pole will have 12 light . fixtures aimed to maximize the lighting on the field and minimize spillover into adjacent areas. Miller reported that the concerns of the Planning Commission were light spillover, and crowd control; reported no negative comments from the public; reported the Planning Commission recommends approval, with the following conditions: 1. The safety and welfare of adjacent neighborhood is not adversely affected by the installation of the lights. 2. Impact of the lights be reviewed after one year of use. 3. Curfew for use of lights be imposed at not later than 10:30 p.m. Minutes of Regular Council Meeting, July 14 Page 3 4. Use of the lighted field be limited to MV School District athletics, specifically excluding collegiate use of the lights. Miller explained that a computer light scan indicates the brightest spillover would be .2 foot candles, comparable to a very bright moon; noted this does not measure impact of indirect light or glow in the sky. . In discussion, the cost of the lighting was reported to be $66,000. How to enforce the curfew was queried. It was suggested that perhaps 10:30 p.m. seems "hard core"; perhaps 1/2 hour after game is over would be sufficient. Paul Donley (MVSD) said he thinks a 10:30 curfew is adequate; said games are usually over at 9:30 - 10:00 p.m.; is comfortable with 10:30 p.m. Donley said parking lot lights are on longer for safety until the cars are gone. Gary Engen, football coach, said he'd prefer the added time after a game, instead of the hard 10:30 p.m.; games could run over, but this doesn't occur often. Some concern was expressed relative to the snow fence; suggested, unless the neighborhood wants it, it might be better to not have a fence. Donley said they want to restrict the crowds from entering the neighborhood; anticipates the snow fence and supervision will be effective for crowd control; noted that the fence would be close to the playing field, not around the perimeter of the school property. After discussion, Hicks moved, seconded by Hansen, that Council approve an amendment of the Special Use Permit for the athletic field lighting at Mounds View High School as proposed, subject to: 1. Curfew for use of lights at 10:30 p.m. 2. Impact of lights on neighborhood be reviewed after one year of use. 3. Use of lights be restricted to Mounds View School District activities, specifically no collegiate use of the lighted field. Peck moved to amend the motion to establish the light curfew 1/2 hour after the ending of specifically scheduled events. seconded by Sather. Motion carried unanimously. (5-0) at 10:30 p.m. or Motion was In discussion, Donley was asked if the School District has a reciprocity agreement with Bethel College. Donley said they have a friendly agreement; feels this will not hinder the school's relationship with the college. Donley said he'd prefer the use be restricted to MVSD sponsored activities; noted that the School District would review permit requests and take on the sponsorship; noted the School District is concerned about a favorable neighborhood report. Hansen moved, seconded by Peck, to amend the motion to restrict use of the lights to Mounds View School District sponsored activities; school sponsorship to not include collegiate uses under the lights. Motion carried unanimously. (5-0) Original motion carried unanimously. (5-0) . Case No. 86-23, Front yard Setback Variance - Jim Day, 3242 Sandeen Road Council was referred to Planning memo (6/24/86), Board of Appeals report (6/26/86), and Planning Commission recommendations (minutes of 7/2/86) and to letter from Jim Day (7/10/86). A transparency of the lot and surrounding neighborhood was shown, indicating the proposed garage addition. Miller noted that a number of houses and garages along the street encroach on the 40' required setback; noted that storage in the detached garage has been objected to by an adjacent neighbor who stated the proposed addition will block his view toward Johanna Shores and reported the use is for business purposes. Miller reported that the business use of the site was the basis for the Planning Commission's recommendation for denial; noted that the Board of Appeals recommends approval of the variance. Jim Day said he feels his property will be more attractive without the detached garage but he needs the storage space; consequently, he wants to transfer this storage to his attached garage. Day said he does not use his property as a construction site; only on a rare occasion he cuts a board there; explained Minutes of Regular Council Meeting, July 14 Page 4 that he is a builder and remodels which requires that his work be done on the building site, not at his home. Day said he does keep his supplies and saws, etc. in this garage; doesn't want to throw materials away that can be used on other building sites; said he does not have a cabinet shop operation at his home; has a table saw, radial arm saw, wheel barrow, etc. which he takes to the job site. In discussion, Hansen said that she frequently walks past this property and seldom, if ever, has seen any construction equipment in the yard. Day said he has some sawhorses and 28' pump jack poles he'd like to store in the garage which are not inside now. Miller reviewed the City Code relative to exterior storage; also reviewed the definition of what constitutes a "home occupation". . Mr. Clepper said he objects to the garage addition for two reasons: 1. Scenic (blocks his view) 2. Use of the garage is warehousing - no domestic use whatsoever. Clepper said Day receives truck deliveries late at night and early in the morning; reported that Day has a truck and a car; showed Council pictures of the property and a picture of an employee working in the yard. Clepper said his view of the bay will be obstructed by the addition of the garage. Kim Klawiter, 3262 Sandeen Road, said he is a neighbor and a police officer; has not seen anyon-site construction or outside storage on the Day property; noted that the Clepper garage does not have a door and his car does not fit entirely into the garage because of wood and miscellaneous storage. Day said he has done some work at home, but will discontinue this if this is required. Day noted that Clepper's main view is to Lake Johanna, not to the south from a side window. Day said he occasionally has had a Shaw Lumber delivery of something; job materials are delivered to the job site; is surprised to hear of early or late deliveries. Hans Lagerstrom, 3255 Sandeen Road, said he thinks it would be an improvement to the neighborhood to have the detached garage removed; favors the variance. Dennis Bussard, 3243 Sandeen Road, said he also favors the variance. In discussion, Woodburn noted that there are various degrees of variances all along the street; expressed concern about noise of a commercial activity in a residential area. Hansen moved, seconded by Sather, that Council approve the 6' front setback variance for the addition to the attached garage, subject to: 1. Removal of the detached garage in six months, and 2. No exterior storage on the property. Motion carried unanimously. (5-0) Case No. 86-26, Site Plan Review and Sideyard Setback Variance for Office/Warehouse - Mike Rich, 1253 Connelly Avenue . Council was referred to Planning memo (6/26/86), Board of Appeals report (6/26/86) and to proposed site plan for an office/warehouse at 1253 Connelly Avenue. Miller briefly described the proposal; noted that the new structure will . consist of 4,800 square feet of office and 8,000 square feet of warehouse; explained that the proposed use is permitted on the site under present 1-2 (Industrial) zoning; advised that the applicant is requesting a 15' sideyard setback variance from the east property line (20' required) to provide for more landscaping along the west of the site where it will be more visible and will also provide more room for truck movement on this rather narrow site, with a fenced storage area to the north of the site. Miller noted that there is little or no public visual access to the east sideyard area which is adjacent to S.P.B.S.'s employee parking lot and dock area. Minutes of Regular Council Meeting, July 14 Page 5 In review of the site plan, Mike Rich indicated the location of a 20' wide sanitary sewer easement along the west portion of the site, beyond which parking and truck maneuvering area is provided, with landscaping on the west of the site. Rich explained that Robert Pugleasa Company handles dock equipment and accessories; has 5 service vehicles of their own and have from 8 to 10 deliveries per week via vans, pick-ups, and an occasional semi-truck. . A model and colored slides of the proposed structure were shown. Rich described the exterior treatment of the office portion to be of face brick at the lower level with pre-finished metal panel above; described the warehouse portion to be of pre-finished metal architectural panels above a concrete base. Rich explained that the two dock areas (west side of building) are not needed for this facility, are for display purposes. Rich explained that the architectural panel is galvanized steel; carries a lifetime warranty without any color fading, chipping, or checking and can be heavily insulated for high energy efficiency and is almost maintenance-free. Rich described the fenced storage area to be of chain link with aluminum slats of the same color as the building. In discussion, the applicants were asked to address the concern of the Planning Commission relative to the proposed exterior treatment rather than decorative concrete block. Rich said the proposed metal panel is not an inexpensive treatment; it will retain its color and character without maintenance and "concrete block will not. Rich displayed samples of the two panels (dark brown and bisque in color); noted both are embossed steel; laminated with acrylic film; explained it can be insulated with an 8" bat of insulation material which provides two to three times greater insulation than a concrete block building. The future addition was queried. Rich said it is their intent to, at some future date, extend the warehouse to the north at the same 5' setback from east side of the property; future addition is anticipated to be 60' x 80' (4,800 square feet). Rich said only the 15' variance would be extended; no other variances would be needed for the future addition. Concern was expressed relative to the fence slats. Rich explained that aluminum slats are durable; vinyl slats are less expensive and less durable; noted that the owner's maintenance policy is the key to the upkeep of the facility, including the fenced area. Pugleasa said he keeps his facility in "tip top" shape; invited Council to visit his present 50-year-old building and fenced area; explained they invite their customers to look at their equipment; property will look like new every day. Pugleasa said their trucks will be stored inside the building at night - boom truck is their tallest with a 12' high boom; highest part of building is 22' from grade. After discussion, Hicks moved, seconded by Hansen, that Council approve the site plan with the 15' sideyard setback variance on the east, the basis for the variance is that the adjacent property is not adversely affected, and allows for parking on the west side and more useful use of the site; approval of the building permit is subject to exterior of warehouse to be of decorative masonry material. . In discussion, Hicks expressed his concern that the building be compatible to other buildings in this primarily commercial area along County Road E. Rich noted that the MSI building is substantially metal panel; explained that this is the finish the applicant desires; wants the building exterior to be maintenance-free and the building energy efficient; noted the metal panel is the preference of the owner. Rich said it will provide an outstanding appearance and urged reconsideration of this condition in the motion. Pugleasa said masonry buildings break up and crack; this panel is maintenance-free which is what he wants, and also provides better insulation capability. Pugleasa said he's investigated the various exterior materials and this looks better to him - will look better longer than block. Some concern was expressed relative to the long, uninterrupted, west wall of the warehouse, which appears to be not very interesting with no space to landscape. Pugleasa said concrete block is not an alternative; noted that this material also is preferable to concrete because of its water tightness. Minutes of Regular Council Meeting, July 14 Page 6 It was noted that the warehouse is not really on County Road E, but adjacent to the railroad; office portion will be the most visible to County Road E and Connelly Avenue. After discussion, Sather moved to amend the motion, deleting the condition that the exterior of the warehouse be of decorative masonry material. Motion was seconded by Peck. Motion carried (Sather, Peck, Hansen voting in favor of the amendment; Hicks, Woodburn voting in opposition) (3-2) Original motion carried (Sather, Peck, Hansen, Woodburn voting in favor; Hicks voting in opposition ) (4-1) Status Report - Report re Noise and Air Pollution, Round Lake Road West. Council was referred to letter complaint (5/19/86) re Indykiewicz property. . Miller reported that he has observed the situation and finds a number of nuisances and code violations; reported that he has requested PCA assistance relative to whether the odor and dust complaints violate standards; reported no progress to date; is not optimistic that we will get assistance from PCA. Miller reported several apparent code violations: exterior storage of vehicles and debris. encroachments on right-of-way and setbacks. haul road and driveway treatment violations. nuisance violations - blowing dirt, noise, unsightly weeds, etc. Miller suggested that the City probably owes other property owners in the area some compliance by this operation; suggested that, if Council wishes him to pursue compliance, the matter be referred to Attorney Lynden for his opinion relative to appropriate enforcement procedure. After discussion, Council concurred that Indykiewicz be advised by letter of the apparent code violations, requesting his cooperation, and advising that he notify the City as to the time frame he anticipates City can expect compliance. Ordinance No. 240, Final Readin~ Hicks moved, seconded by Peck, to waive the Final Reading and adopt Ordinance No. 240, AN ORDINANCE REGULATING THE USE OF ALARM SYSTEMS, ESTABLISHING USER 'FEES; ESTABLISHING A SYSTEM OF ADMINISTRATION OF SUCH ALARMS; AND PROVIDING PENALTIES FOR FALSE ALARMS. Motion carried unanimously. (5-0) REPORT OF VILLAGE TREASURER DONALD LAMB Investments 7/9/86 - 7/14/86 - $680,000 at First Minnesota @ 6.40% interest, to mature 10/14/86. $189,393.18 at Twin City Federal @ 6.01% interest, to mature 9/15/86. Sather moved, seconded by Peck, to ratify the Treasurer's report. Motion carried unanimously. (5-0) Plannin~ Commission ResiRnation Hicks moved, seconded by Hansen, that Council accept with regrets the resignation of Mary Alice Slick from the Planning Commission; noted that she . has been an outstanding member. Motion carried unanimously. (5-0) Cable TV Committee Recommendations Council was referred to minutes of the Cable Communications Citizens' Advisory Committee meeting (7/10/86). Special Fund for Cable TV Revenues and Expenditures Sather moved, seconded by Hansen, that Council establish a special fund to receive franchise fees from Group W, to be used, but not limited to, purchase of additional equipment and repair and replacement of equipment. Motion carried unanimously. (5-0) Rebroadcast of Council MeetinRs Council concurred to try rebroadcasting Council meetings. . . . . Minutes of Regular Council Meeting, July 14 Page 7 OTHER BUSINESS Council Meetina on July 28 Peck and Hicks to be absent. "Meetin~ with Consultant Bill Quirk Hansen reported that she and McNiesh met with Consultant Quirk and briefly reviewed for Council some of the fire station and equipment needs recommended by Quirk for Arden Hills; reported that Quirk will attend the July 28 Council meeting to answer Council's questions relative to his findings and recommendations. REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MCNIESH Compensation and Performance Manaaement Seminar Hansen moved, seconded by Hicks, that Council authorize McNiesh's attendance at the July 31 and August 1 seminar "Compensation and Performance Management", and authorized payment of the $215 registration fee and mileage. Motion carried unanimously. (5-0) Claims and Payroll Hansen moved, seconded by Peck, that Council approve the Claims and Payroll as submitted. Motion carried unanimously. (5-0) Donation - Johanna Shores McNiesh reported receipt of a donation to the City from Johanna Shores making a total donation of $1,250 for the year. Woodburn requested McNiesh to relay Council's appreciation to Johanna Shores. Resolution 86-35, Commendin~ Fred Spencer Hicks moved, seconded by Peck, that Council adopt Resolution No. 86-35, COMMENDING FRED SPENCER. Motion carried unanimously. (5-0) 1986 Salary Schedule Council was referred to memos from Buckley and McNiesh relative to 1986 salaries and changes suggested in an effort to implement comparable worth. After discussion, Council concurred to make the following title changes effective 1986: Jane Lund Darlene Scott Shirley Marshall Senior Accounting Clerk Clerk Typist II Senior Stenographer Hansen moved to approve the Column B plan for 1986 salaries (McNiesh's memo), taking the higher dollar value of $11.35/hour for the twO Parks Department employees, and divide the remainder of $1,000 between McNiesh and Zehm. Motion was seconded by Hicks. Sather moved to amend the motion to find another $1,000 to be split among the three office employees (Darlene, Shirley, Jane) in 1986. seconded by Peck and carried (Sather, Hicks, Hansen, Peck voting in the amendment, Woodburn voting in opposition). (4-1) evenly Motion was favor of Original motion carried unanimously. (5-0) Ad;ournment Hansen moved, seconded by Sather, that Motion carried unanimously. (5-0) the meeting adjourn at 12:32 a.m. ~~~ WJ~ Clerk Administrator R#~7:?~~ Robert L. Woodburn Mayor Notice of Meetin~ The next Regular Council Meeting will be on Monday, July 28, 1986 at 7:30 p.m. at the Village Hall. . 000 000 .....-- co . .c: III eu .~ N :z .... U >, '" = :EClJ""C...I:: ~"Oeu Q)..:Jo::: mN ....Uo:: ....'" >, o c::l of-).J:: ~ ........ s...CClJO to .s::...c s- .s::.OOO Ur-:Ja:C ~"':"I..O~MMMMMLtlL()Lf) ::500O'\O\l.O00001"""'4MM o :r:CO\Ol.OMMMMMO":!............ .....'1'""'4................. ........... .... eu a. ,.... >,.CIJ >.. ,.... 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