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HomeMy WebLinkAboutCC 06-30-1986 . . ~ MINUTES OF REGULAR COUNCIL MEETING Village of Arden Hills Monday, June 30, 1986 - 7:30 P,M, Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order, at 7:30 p.m, Roll Call Present: Mayor Robert Woodburn, Councilmembers Dale Hicks, Nancy Hansen, Gary Peck, Thomas Sather None Engineers Donald Christoffersen, Barry Peters, Treasurer Donald Lamb, Public Works Supervisor Robert Raddatz, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm Absent: Also Present: Approval of Minutes Sather moved, seconded by Peck, that the minutes of June 9 be amended, and the minutes of June 24 be approved as submitted. unanimously. (5-0) approved as Motion carried Business from the Floor None, REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Improvement No. P-85-3, Hamline Avenue, Phase II Council was referred to Christoffersen's letter of 6/27/86 and attached bid tabulation for Impr. P-85-3, Christoffersen reported that the bids ranged from a low bid of $872,648,23 to a high of $970,968.99; noted that the bids include alternatives for planting and sidewalk on the east side of Hamline Avenue, Christoffersen recommended award of the contract to the low bidder, Forest Lake Contracting, Inc.; explained that the extra granular material in the road subgrade was recommended by the testing company, causing an increase of about $95,000 over the original report estimate. In discussion, concern was expressed relative to the cost of the project. Council was referred to a petition, with about 17 aignatures, which had been submitted previously, opposing the east walkway. It was noted that the residents opposing it are adjacent to Hamline; Wyncrest' and Wynridge residents favor this walkway segment, Cost of this segment - $10,920.70. Sather explained that this east walkway was proposed as a systematic approach to crossing Hamline Avenue; east/west to provide a "collector" to a painted cross walk on Hamline for safe access to the parks (Cummings and Floral), Hicks moved, seconded by Hansen, that Council adopt Resolution No. 86-30, AWARDING BID FOR IMPR, NO, P-85-3, to Forest Lake Contracting, Inc., excluding Alternate B, Motion carried (Hicks, Hansen, Peck, Woodburn voting in favor of the motion; Sather voting in opposition). (4-1) Resolution No. 86-31. ApprovinR Plans and Specifications and AuthorizinR Advertisement for Bids, Impr. No. SS-W-P-ST-86-1. Northwoods Council was referred to plans for Northwoods Addition; Christoffersen and Peters briefly described the plan for street, sanitary sewer, water and drainage; noted there will be two on-site ponds with a well to supply water to the ponds, Hansen moved, seconded by Peck, that Council adopt Resolution No. 86-31, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, IMPR. NO. SS-W-P-ST-86-1, NORTHWOODS. Motion carried unanimously. (5-0) Final Payment, Impr. No. SS-W-P-ST-84-2, Lametti Addition Council was referred to Christoffersen's letter of 6/12/86 and attached application for Payment No, 6 and Final for Lametti Addition, submitted by Sarah Contracting, Inc. in the amount of $727,00, .. Minutes of Regular Council Meeting, June 30, 1986 Page 2 Sather moved, seconded by Peck, that Council accept the project and authorize Payment No, 6 and Final for Lametti Addition, Motion carried unanimously. (5-0) Sanitary Sewer Service - 1977 Thom Drive Council was referred to letter from Mr, and Mrs, Chris A. Carlsen (6/11/86), requesting compensation for a portion of their costs in search of a sanitary sewer stub which could not be located. Christoffersen explained that evidently it was determined that the stub would not be needed when the improvement was constructed, and the stub was not erased from the plans; reported the stub was not assessed and the lots were only . assessed for 15 feet of frontage, consequently does not know why property owners were "surprised" that a stub was not installed; noted the cost of a sewer stub, at that time, Was $50. Christoffersen said the sewer installer apparently looked all day for the stub; suggested that after a couple of hours, feels the installer should have advised the City of his inability to find it, but instead elected to look for it for 9 hours before contacting the City. After discussion, Hicks moved, seconded by Peck, that the Council deny the request for City participation in the amount of $1,200, for the loss incurred, on basis that City has not been negligent in providing information to the property owner. In further discussion, it was noted that the property owner, after looking at the plans, anticipated that a sewer stub was in place; therefore, there is possibly some responsibility on the part of the City and City Engineer, Christoffersen said if two hours were involved in digging at $70.00 per hour, feels this would be, at most, the obligation of the City/Engineer; should have known in that time that there was no stub in place. In review of the costs outlined, the $2,400 in additional expense was queried. Numbers do not appear to add up. It was suggested that part of the problem may be that sewer availability was added to the cost of the lot when sold - recourse may be with the seller, not the City. The cost of the service was queried if the stub were in place as shown on the plans. Motion carried unanimously. (5-0) Hicks moved, seconded by Hansen, that SEH reimburse the Carlsens $140 (two hours of digging at $70/hour) which is considered by SEH a reasonable fee for the search for the stub. In further discussion, Christoffersen was asked his estimated cost for the additional digging to the sanitary sewer, the pipe for the connection to the sewer main and backfilling of the six-foot trench to the property line (what would it cost to construct the connection as shown on the As Built plan?), Christoffersen said he can make that kind of an estimate and report this to the City. Hicks withdrew his motion. Seconder Hansen concurred to withdraw the motion. Sather moved that Council request Short, Elliott, Hendrickson to estimate the cost of a sanitary sewer service at 1977 Thom Drive if constructed in accordance with the "As Built" plan on record at the Village office; upon receipt of this information, Council can make a determination as to what type arrangement Council will make, either with or via SEH, to the landowner. Motion was seconded by Hicks and carried unanimously. (5-0) . REPORT OF PUBLIC WORKS SUPERVISOR ROBERT RADDATZ Pascal Avenue SiRnaRe Council was referred to Raddatz' memo of 6/30/86 re Pascal Avenue signage. Raddatz reported that the Public Safety/Works Committee recommends an aluminum reflectorized barricade at the end of Pascal, and a larger "Dead End" sign at Pascal and County Road E, Raddatz estimated the sign cost at $25 - $30 and the Minutes of Regular Council Meeting, June 30, 1986 Page 3 barricade at $100 - $150. Raddatz described the proposed barrier to be of three strips of aluminum 8' to 10' long and 6" to 8" wide attached to three posts, which he feels will suffice. In discussion, it was suggested that another possibility might be 3 or 4 treated posts, sunk in concrete, and possibly requesting the property owner to plant a spruce tree to camouflage the structure. . Hansen moved, seconded by Sather, that Council authorize the installation of a barricade at the north end of Pascal with reflectorized slashes and retain the existing black and white "Dead End" sign in its present location. Motion carried unanimously. (5-0) Bids Received - Jetter with Truck and Snowplow Truck Council was referred to Raddatz' memos of 6/30/86 re Jetter and Truck and Snowplow Truck, Raddatz reported three bids were received for the snowplow ranging from $32,900 to $34,972,17; recommended that the City accept the low bid of $32,900 by Lakeland Ford for a 1987 model F8000, Raddatz reported that Boyer Truck offers a $500 discount if payment ia received within five days, as part of their bid, McNiesh reported that Attorney Lynden considers this a "qualified bid" on the part of Boyer Truck; said City should have requested cash terms; explained that Lakeland might have also offered a discount, if given a chance, In discussion, it was noted that the City is looking for a price; prompt payment is to the City's advantage; Lakeland's offer of a discount now would be after the bid opening - Boyer's was part of their bid - a paragraph at the bottom of the bid form. Hicks moved, seconded by Sather, that Council order the snowplow truck from Boyer Truck at $32,849,75. Motion carried unanimously, (5-0) Raddatz reported that two bids were received for the Jetter and truck; one was a "no bid" from Macqueen Equipment because they could not meet the specifications. Raddatz reported that the bid from Flexible Pipe Tool meets the specifications for both the Jetter and the truck; reported that Roseville just purchased a similar Jetter and he knows of two other towns who have ordered jetters like this one. Raddatz recommended that Council accept the bid from Flexible Pipe Tool Company, . In discussion, it was queried whether there are alternative options. Raddatz reported this is the only supplier in this area; noted that other types would cost about the same. Raddatz explained that this Jetter is unique in that it runs off the truck engine, eliminating an extra engine; noted that $8,000 has been offered in trade-in of the 1977 truck - the $56,950 price includes this trade-in, Raddatz reported that the truck and Jetter purchase was planned for in the budget; said it may cost more than it's worth to keep the old Jetter; recognizes it is a lot of money; does not consider it an emergency piece of equipment - City can possibly hold out for a year or two; suggested it is a case of "pay for it now or pay for it later"; noted that if ordered now, the earliest we can receive it is about December, 1986. Council reviewed the various equipment purchases proposed in 1986 and 1987, It was noted that the Jetter is a 1970 model, now 17 years old, and was budgeted for replacement this year, and will probably cost more next year, It was noted that the City has a routine plan for equipment replacement; feels the plan should be followed if at all possible. It was suggested that it is a gamble should something go wrong, but we may have more competition in a year or two. It was asked if there are jetters for rent. Raddatz said it may be possible to rent from a neighboring city if need be. It was asked if a Jetter can be hooked behind a truck on a trailer, Raddatz said there is one like this; will need another engine to operate it, Dale Smith (Boyer Truck) said there is a municipal lease for this type of thing, which may be an alternative to purchasing. Minutes of Regular Council Meeting, June 30, 1986 Page 4 Hansen moved, seconded by Hicks, to delay the purchase of the Jetter and truck for consideration in next year's budget. Motion carried (Hansen, Hicks, Woodburn voting in favor of the motion; Peck and Sather voting in opposition (3-2), Raddatz reported the following: Water meters were read this week, Northwestern College has requested the City to clean their on-site sewers - Raddatz is preparing a cost estimate for this, Infiltration Study - Raddatz reported that the Public Safety/Works Committee has requested Engineer Christoffersen's attendance at the next meeting relative to this study. Diesel fuel tank - Raddatz is looking into cost; feels City will experience a substantial savings over 3 to 4 years if we had our own tank, . ReQuest for Class C Fireworks Displav - 1294 In2erson Road Council was referred to letter request from Kaye and Bruce Fehr, Hicks moved, seconded by Hansen, that Council approve permit to purchase and use Class C fireworks for Bruce and Kaye Fehr, 1294 Ingerson Road, for use on July 4, 1986, Motion carried unanimously, (5-0) Finance Committee Recommendations Council was referred to minutes of Finance Committee (6/26/86) relative to Long Range Financing Subcommittee Report. McNiesh briefly reported the committee's recommendations to temporarily finance the water tower from PIR funds, to be repaid, with interest, over a period of years; explained that the committee recommends an increased standby/fireline charge to help obtain funds for repayment of the PIR fund; explained that, instead of a separate charge for standby and for fireline, there would be one charge, based on the size of the pipe(s) going into the building. McNiesh referred Council to a chart of the proposed standby rate changes from $1.85 to $5,00 for a 1" line, and graduated, proportionate increases for other line sizes, which is recommended by the Finance Committee for Council approval; rates to be effective July I, 1986 (September water billing); notice of increase to be included with the July 1986 bills. McNiesh noted this change in standby charge is anticipated to result in an additional $70,OOO/year. After discussion, Hansen moved, seconded by Hicks, that Council adopt Resolution No. 86-34, RESOLUTION AMENDING RESOLUTION NO. 80-13, CHANGING WATER UTILITY STANDBY/FIRELINE CHARGES. Motion carried unanimously. (5-0) Audit Fees Council was referred to Finance Committee's recommendation (minutes of June 26, 1986) to Council for payment of an additional $500 to Abdo, Abdo and Eick for the additional hours spent on the 1985 audit above the amount estimated in their proposal. In discussion, Council concurred that there were unusual Circumstances, e,g. defeasance, which could not be anticipated by the auditor when estimating the contract price. Hansen moved, seconded by Peck, that Council reimburse $1,000 in additional fee to Abdo, Abdo and Eick, due to defeasance. Motion carried unanimously. (5-0) . (It was noted that Council does not anticipate an additional cost for the 1986 audit; noted that if there are unusual circumstances , Council would appreciate notice of same ahead of time.) REPORT OF VILLAGE TREASURER DONALD LAMB Investments June 19, 1986 - $475,000 at Twin City Federal at 6.56% interest for two months; to mature 8/16/86. Hicks moved, seconded by Peck, to ratify the Treasurer's investment. Motion carried unanimously. (5-0) . . Minutes of Regular Council Meeting, June 30, 1986 Page 5 Status Report - Union NeRotiations Council was referred to letter from IUOE Area Business Representative Tim Connors advising of acceptance of the proposal dated June 20, 1986, After review of the Proposed Agreement by Sather, and discussion, Hansen moved, seconded by Peck, to ratify the contract as presented. Motion carried unanimously, (5-0) (Resolution No: 86-33) . McNiesh noted that other City personnel are still pending classification; asked Council's input and recommendations; feels City must implement comparable worth in 1986, After discussion, McNiesh was requested to work out a proposal for CounCil's consideration, OTHER BUSINESS Fire Needs Report Hansen and McNiesh to meet with Consultant Quirk this week; anticipate report by next Council meeting, June 23 Letter re DrainaRe - Oak Avenue Christoffersen will look at situation and report 'to Council. Caniff DrainaRe Problem Christoffersen to submit his recommendations to resolve this problem, Summer ProRram Personnel Council was referred to Buckley's memo of 6/30/86, Sather moved, seconded by Peck, to approve the Summer Program personnel as per memo. Motion carried unanimously. (5-0) REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Municipal Caucus Membership Council was referred to letter of 6/13/86 re Municipal Caucus membership for 1986; requesting Arden Hills' continued support. Hansen moved, seconded by Sather, that Arden Hills wishes to be considered a member of the Municipal Caucus for 1986, if dues do not exceed $200, Motion carried unanimously. (5-0) Resolution No, 86-32. ChanRinR PollinR Place for Precinct No.1, McNiesh reported receipt of letter from Church of the Way permitting the City's use of their facilities for the polling place for Precinct No.1, Hicks moved, seconded by Sather, that Council approve Resolution No. 86-32, CHANGING POLLING PLACE FOR PRECINCT NO, I, Motion carried unanimously. (5-0) Claims and Pavroll Hicks moved, seconded by Peck, to approve the Claims and Payroll as presented. Motion carried unanimously. (5-0) McNiesh's Memo re Weir on Lake Johanna Hicks referred Council to McNiesh's memo (6/25/86); suggested Council take some initiative to get the process started to make arrangements to lower the lake level in the fall, allowing residents to better maintain the shoreline, . Adjournment Hansen moved, seconded by Sather, to adjourn at 11:25 p.m. unanimously, (5-0) ~~~$J! tfbd ~ Charlotte McNiesh Clerk Administrator Motion carried e~~~/ Robert Woodburn Mayor Notice of MeetinR The next regular Council meeting will be held on Monday, July 14 at 7:30 p.m. at the Village Hall.