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HomeMy WebLinkAboutCC 05-12-1986 Minutes of Regular Council Meeting Village of Arden Hills Monday, May 12, 1986 - 7:30 p.m. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:34 p.m. Roll Call Present: Mayor Robert Woodburn, Councilrnembers Thomas Sather, Gary Peck, Nancy Hansen, Dale Hicks None Engineer Donald Christoffersen, Planner Orlyn Miller, Treasurer Donald Lamb, Public Works Supervisor Robert Raddatz, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zetun Absent: Also Present: . Approval of Minutes Hansen moved, seconded by Peck, that the minutes of the April 28 and April 29 Council meetings be approved as submitted. Motion carried unanimously. (5-0) Business from the Floor Mrs. Doris Caniff, 3946 G1enview Avenue, described a continuing drainage problem on her property which she stated is caused because of under-sized, inadequate culverts. Mrs. Caniff said she has requested, for many years, that Council look at the situation in order to see first hand the quantity of water which rushes from the street through her yard, along both sides of her house, to the park area east of her lot; reported the water is pouring into her basement - has soaked walls and carpeting whenever we experience heavy rains. Council concurred to authorize the City Engineer to look into this drainage problem and to prepare preliminary cost estimates for a solution, as soon as possible. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Reconsideration of Resolutions Nos. 86-20 and 86-21, Combined Interceptor and Truhler Water Improvements Council was referred to Christoffersen's letter of May 9 re Sanitary Sewer Extension South of Round Lake Improvement SS-83-6, updating the estimated cost of the project at $601,000; $47,300 to be paid by MWCC and $553,700 to be financed by the City. Christoffersen explained that at $35/foot and $800/acre, about $195,000 can be financed through assessments (about 35% of the cost to be financed); noted these are assumed rates which would have to be revised when actual costs are known after bids are received. Christoffersen noted that the estimated cost of the Truhler water improvement (W86-2) is $50,000. McNiesh reported that if the projects are combined, at least 20% of the combined total of $603,700 ($120,740) would have to be assessed; if separated, sewer assessment would have to be at least $110,740 (20% of $553,700). McNiesh explained that, if combined, and sewer is not assessed, then the water cannot be assessed either. McNiesh said the Utility Fund currently has $400,000; anticipates an additional $124,540 levied this year. . Sather moved, seconded by Hansen, to reconsider Resolutions Nos. 86-20 and 86-21, Combined Sewer Interceptor and Truhler Water Improvements. Motion carried unanimously. (5-0) Christoffersen referred Council to a drawing of the potential area for sewer assessment, indicating ~ssessibl~frontage along the sewer, double-side frontage from a point 200' west of Highway 10 to the southeast corner of Minnesota Diversified property, and single-side from that point to 35W, plus acreage; Christoffersen estimated about $195,000 can be assessed at assumed rates of $35/front foot and $800/acre. Hicks moved, seconded by Peck, that Council confirm the actions taken on April 28, adopting Resolutions Nos. 86-20 and 86-21, for Combined Sewer Interceptor' Minutes of Regular Council Meeting, May 12 Page 2 and Truhler Water Improvements. Motion carried unanimously. (5-0) Resolution No. 86-25, Approval of Plans and Specifications and Authorization for Advertisement for Bids for Impr. No. P-85-2 Hamline Avenue Phase II A petition opposing a walkway along the east side of Hamline Avenue was read by Woodburn, which was signed by approximately 15 families. Christoffersen explained that the specifications include this walkway as an option; may be included or deleted when bid is awarded. Sather moved, seconded by Hansen, to adopt Resolution No. 86-24, APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION FOR ADVERTISEMENT FOR BIDS FOR IMPR. . NO. P-85-2 HAMLINE AVENUE PHASE II. Motion carried unanimously. (5-0) Repair of Washout at 3535 Siems Court Council was referred to memo from Raddatz (5/9/86). Raddatz described the 1985 wall project which was constructed by the property owner in the street right-of-way; explained that he replaced a wall and tied it in under the road about four feet. Raddatz reported that the wall was bowed by the last rain and let go; Raddatz said the work had been done well, but when it gave way it took out an area of curb and edge of street. Raddatz said the property owner is asking the City to help reconstruct the wall, and to help pay for it; reported that the contractor feels matter should be referred to City's insurance carrier and to his carrier. Raddatz said he advised the property owner that he would also be expected to reconstruct the damaged street and curb (estimated cost - $750). Raddatz reported that the City insurance will not cover the damage; considered an "act of God". After discussion, Council concurred to not participate in this project; will authorize issuance of a permit to reconstruct the project, if needed; City will authorize City Engineer to review construction plans; City does not want to take any responsibility for the project. REPORT OF VILLAGE PLANNER ORLYN MILLER Case No. 86-7, Landscape, Liahtina and SianaRe Plan - Shannon SQuare - C. G. fu!.!!! Miller reported that the revised Signage Plan for Shannon Square meets all ordinance requirements; Landscape Plan, as revised, meets all concerns addressed. Miller explained that two lighting plan proposals were presented; Planning Commission recommends the 5 pole option on 22' high standards. Bill Sikora (C. G. Rein) distributed sketches to Council of the two lighting plan proposals; explained the 5 pole scheme on 25 foot high poles, with 250 watt lamps, provides a total of 1250 watts; the 12 pole scheme on 16' poles with 150 watt lamps, provides 1800 total watts. Sikora said the 22' poles, recommended by the Planning Commission, will be at the same height as the top of the building. Sikora said metal halide fixtures (white lights) are proposed; are completely hooded with downward light; noted that lights can be field adjusted. Sikora said the proposed schemes light the parking surface of the site; prefers the halide lights to the globes in Arden Plaza, which he feels do not adequately light that parking area. After review of the landscape, signage and lighting plans, Sather moved, seconded by Peck, that Council approve the amended signage and landscape plans ~ as submitted and approve the 5 pole lighting plan with 22' high poles. Motion carried unanimously. (5-0) Case No. 86-14, Preliminary Plat of Keithson Addition - Marcel Eibensteiner Council was referred to a transparency of the proposed Preliminary Plat of Keithson Addition, a 15-lot residential subdivision on an 8 acre site west of the City Hall. Miller explained that the subdivision includes an existing house, reported all lots meet area and dimensional requirements; reported MoDOT will approve the curb cut for access to STH 96 but will not provide a cross-over at that point. Miller noted that the road dead-ends at the south .- .... Minutes of Regular Council Meeting, May 12 Page 3 boundary line; explained that there are options for the extension of this road through the adjacent undeveloped parcel. Miller identified three wetlands, one on the Keithson site and two on the adjacent site; noted that surface drainage is proposed to be ponded on west side of site. Miller reported that the Planning Commission recommends approval of the Preliminary Plat, with a temporary on-site or off-site turn-around at the end of the road, subject to approval of drainage and grading by RCWD and City Engineer, approval oX utilities plan by City Engineer and approval of turn-around by Fire Chief and City Public Works Department. . Marcel Eibensteiner explained that the property owners (Lawyers) will retain lots 1 and 2, block 1. Eibensteiner asked Council if he can hire City Engineer for his engineering and inspection needs in the development of Keithson Addition; explained that he plans to develop the site under a private contract. Eibensteiner said he proposes to enter into an agreement with the adjacent property owner to build the temporary turn-around on an easement south of Keithson Addition; said if he can't obtain the easement, he will construct an 80' diameter temporary cul-de-sac on site. Hicks moved, seconded by Peck, that Council approve the Preliminary Plat of Keithson Addition, subject to: 1. Provision of a temporary cul-de-sac or hammerhead turn-around at the end of the street, on or off the site. 2. Approval of grading and drainage by City Engineer and Rice Creek Watershed District. 3. Approval of utilities plan by City Engineer. 4. Approval of turn-around by Fire Chief and City Public Works Department. 5. Approval of appropriate Development Agreement by City Attorney. 6. Satisfaction of Park Dedication prior to issuance of building permits. Motion carried unanimously. (5-0) Hicks moved, seconded by Peck, that Council approve Keithson Addition engineering by SEH; City to bill developer for costs incurred by the City. Motion carried unanimously. (5-0) Case No. 86-9, Sideyard Setback Variance - Dan Ashbach. 1567 Oak Avenue Miller referred Council to a transparency of the Ashbach properties at 1567 and 1569 Oak Avenue; explained that the applicant is requesting approval to build an addition to his existing house at 1567 Oak Avenue; noted that as proposed a sideyard setback variance is required. Miller noted the approximate 30 foot separation between the houses on the two lots (both owned by the applicant); reported that it is the appl~cant's intent to retain the secondary house temporarily and eventually remove it and combine the two lots. Miller reported that the Board of Appeals recommends denial of the variance because location of addition is the applicant's personal desire; there are alternatives which could be considered. Miller explained that the applicant has looked at alternatives and does not find them to be realistic. . Miller reported that the Planning Commission supports the variance if a covenant is placed on the two lots restricting the sale of either lot separately and combining the lots into a single parcel when the secondary house (1569 Oak Avenue) is removed. Applicant Dan Ashbach referred Council to a petition, signed by surrounding neighbors, approving his proposed plans. Robert Ashbach spoke in favor of his son's request for a variance; noted that it was his understanding, as Mayor of Arden Hills, that variances are intended as a vehicle to allow property owners reasonable development of their property and resolve real problems, without causing any negative impact on neighboring properties; feels their's is a reasonable request. Woodburn read a letter from Ashbach's attorney outlining the covenant which could be placed on the lots restricting the sale thereof as a single parcel and, subsequent to the demolition of the secondary house, combination of the two lots into one lot. . ' Minutes of Regular Council Meeting, May 12 Page 4 Hicks moved, seconded by Sather, that since the applicant has agreed to file a voluntary covenant stating that neither of the lots can be sold separately, and if he wishes to sell the property, the secondary house will be demolished and the two lots combined into one parcel, there is no need for a variance for the proposed addition. Motion carried unanimously. (5-0) Case No. 86-13, Minor Subdivision, (Lot Split) - Michael Ward. Outlot B. Karth Lake Estates Council was referred to Planning memo (4/30/86), Planning Commission recommendations (minutes of 5/7/86) and to a transparency of the proposed minor subdivision of Outlot B, Karth Lake Estates (east of Pilgrim House property on 8TH 96). Miller explained that the applicant proposes to split the 146' x 237' lot into two building sites, one of which he described as a "flag lot", with a . 30' wide access strip. Miller said both lots meet or exceed all dimensional requirements of the R-l District; noted that creation of "flag lots" is generally discouraged because of access conflicts, irregular arrangement of houses, and preservation of rear yard privacy. Miller reported that this lot exceeds the area of two single family lots but is not wide enough to split in the conventional manner into two 95-foot wide lots. Miller 1. 2. 3. 4. reported that the Planning Commission recommends approval subject to: Relocation of the driveway portion to the west side of the property. Establishment of an easement for shared driveway access. Establishment of a covenant on lot 2 requiring a setback of 30 foot minimum along the south property line. Submission of a certified survey and description of lots prior to recording the subdivision. Provision of a 10' separation between driveway and the west property line. 5. Miller showed the pattern of existing homes in the area; one is a flag lot onto Karth Lake Drive, created to accommodate existing houses when Karth Lake Estates was platted. Applicant Michael Ward said he would answer questions re his proposed lot split. John Gardner a Karth Lake Drive resident, said his property will be the most adversely affected by the proposal; reported that he and his neighbors on Karth Lake Drive oppose the minor subdivision; feels the Planning Commission was not aware of the concerns we have, which are economic, environmental and aesthetic. Gardner reported that when he purchased his property he was told that the Pilgrim House site might eventually be subdivided into single family building sites and/or a single house might be constructed on Outlot B. Gardner said they have drainage problems now in the area with the heavy rains - feels two houses and two driveways will add to this water run-off problem. Gardner referred to the comments listed in the Planning memo (4/30/86); said he and his neighbors also have concern re these points. Gardner said the applicant now lives on the flag lot on Karth Lake Drive; described some of the problems the neighborhood has experienced with that lot. Gardner said it looks like house proposed on STH 96. offensive. we are squeezing a house between his house and the Gardner said one house on this lot would not be . Ward described the contours of Outlot B; said if one house were to be built on this lot, he would site it as far back on the lot as possible to allow space between the house and traffic noise on 8TH 96; noted the driveway would be in the same location; noted that the lot drains from west to east along the south portion of the lot; noted that the neighborhood residents have already impacted the environment by placing debris on the south portion of the lot. Ward said he will make sure the drainage is done right; said the houses he proposed to construct will be compatible with the homes in the Karth Lake area that front on Highway 96; houses will be for sale, not rental properties. Gardner said this flag lot would set a precedent for the same type of "stacking of homes" on other over-sized lots. .' . . . -. Minutes of Regular Council Meeting, May 12 Page 5 Jacque Mevers, Karth Lake Drive, noted that the drawing dimensions displayed on the easel are not correct; the transparency of the area appears to be correct. Miller explained that the Planning Commission was not aware of a problem with the existing flag lot; explained that the Planning Commission identified the potential that a house could be sited within 30' of the south property - therefore restricted the setback on the flag lot at 30' to provide the same setback that could be expected if a single house were to be built on this lot. Miller noted that the vast majority of houses have greater than a 30' rear setback. Hicks asked the roadway frontage requirement for a single family lot. Miller said none is given in the current ordinance; noted the previous ordinance requirement was 20'; advised that the subdivision ordinance requires full frontage on a public street, but "full frontage" is not defined. Miller said he assumes that the developer of Karth Lake Estates may have left this parcel as an outlot in anticipation of eventually acquiring the Pilgrim House property and combining both parcels, and then subdividing for building sites. Peck asked the applicant what he would do if the lot split is not approved. Ward said he'll build one house to the rear of the lot, away from the traffic noise. Don Dean, owner of the lot on Karth Lake Drive east of Outlot B, said he acquired a portion of John Picha's lot behind him on STH 96; explained that Picha owned both lots; a 40' portion of the north lot was deeded to him because of an in-ground sprinkling system. Hicks moved, seconded by Hansen, that Council deny the minor subdivision of Outlot B, Karth Lake Estates, because stacked housing is not consistent with the area and does not enhance the neighborhood. Motion carried (Hicks, Hansen, Peck, Woodburn voting in favor of the motion; Sather voting in opposition). (4-1) . Case No. 86-15, Site Plan Review for Buildina Permit - Office/Warehouse. Round Lake Road West, Welsh Companies Council was referred to Planning memo (4/30/86); Planning Commission recommendations (minutes of 5/7/86) and to transparency of proposed site plan for a 75,000 square foot office/warehouse building on a 6-acre site on Round Lake Road West. Miller noted that, as proposed, the east wing will require a 10' setback variance from the south property line (20' setback required). Miller said he feels the proposed parking is adequate fora 50/50 warehouse/office split in this location; expressed concern re the on-site circulation, which he said would be improved by providing a loop drive around the east wing. Miller reported that the Planning Commission recommends approval of the site plan for the Welsh office/warehouse building subject to the following conditions: 1. Approval of grading and drainage plan by RCWD and City Engineer. 2. Reduction of the southeast wing of the building to eliminate the 10' setback variance. 3. Provision of a paved driveway loop to the rear of the building. 4. Approval of landscape plan by City Planner. In discussion, Miller said there is significant existing tree coverage at the north and south of the site which will suffice, without additional planting in these areas, if it can be retained. Paul Dunn, vice president of Welsh Company, noted that they previously built the Resistance Technology building on Red Fox Road; are desirous of building more in the north area. Dunn introduced Architect Frank Reese who showed sketches of building elevations and described the building exterior to be of decorative concrete block with large expanses of glass, with metal panels at the entrance. Reese said the entire building will be sprinklered. The applicants said they propose to reduce the east wing to provide a loop driveway and eliminate the setback variance. A drawing of the proposed lighting fixture was shown; all external lighting to be from the building, with hidden light source. .- ..... Minutes of Regular Council Meeting, May 12 Page 6 Miller noted that he would like to see higher finish buildings in the Truh1er Addition, which has high visibility from the freeways; said this building is comparable to Scholls and W. W. Grainger on Round Lake Road, and similar to the Zycad building on Red Fox Road; stated he anticipates a mirror image of this building on the site to the south of this Welsh site. Hicks moved, seconded by Peck, that Council approve the site plan for the Welsh office/warehouse building, subject to: 1. Approval of grading and drainage plan by RCWD and City Engineer. 2. Reduction of the southeast wing of the building to eliminate the 10' setback variance. 3. Provision of a paved driveway loop to the rear of the building. . 4. Approval of landscape plan by City Planner. 5. Resolution of Park Dedication prior to building occupancy. Motion carried unanimously. (5-0) Replacement of ExistinR Ham Radio Tower - 3538 Siems Court. RORer Moerke Miller explained that Mr. Moerke has an existing antenna about 32' in height with 3 prongs; wants to replace it with an antenna with 6 prongs; asked Council to determine if this change is of significant impact to require a Special Use Permit (requires public hearing, etc.) Council was referred to drawings of the existing and proposed antenna. Moerke said that because of higher wind resistance, a heavier support is necessary than the one he now has. Moerke was asked if he has contacted his neighbors. Moerke said, to his knowledge, only one had concerns relative to his existing tower; noted that if he placed it in the trees, it would have to be 70' i~ height. Moerke agreed to go to his neighbors with his pictures and obtain their comments. Council action was deferred to a future meeting pending receipt of neighborhood comments. Northwestern ColleRe Proposal for Amended Planned Unit Development Plan in Roseville Miller reported that the proposal stemmed from reconstruction of the Northwestern College primary entrance drive from the corner of Snelling and Lydia to about 300' west of Snelling on Lydia; which eliminates the diagonal approach. Miller reported that the proposal also includes clearance and regrading of athletic fields; reported the second entrance will be to the athletic fields and gymnasium. Miller said the proposed changes in Arden Hills' portion of the campus are a few years away - include enclosure of Nazareth Hall courtyard (where receiving dish is located), parking expansion, possibly parking decks and/or underground south of Riley Hall and at Fine Arts building; probably reorganized parking in Arden Hills side of the campus. Miller said Dr. Erickson at Northwestern College and Roseville planner have been requested to advise Arden Hills if changes will in any way impact Arden Hills' portion of the campus. Miller said that the adjacent Arden Hills neighborhood is aware of the proposal and have had meetings which have been very congenial. Report on Cable TV MeetinR of May 8 . Bill Bauer referred Council to two proposed resolutions; reported that NSCC conducted hearings and want government channels maintained; also have requested financial information from buyers, which has been promised but is apparently not forthcoming. Bauer said NSCC recommends adoption of resolution denying the request to transfer ownership to North Central Cable Communications. Hicks moved, seconded by Hansen, that Council adopt Resolution No. 86-25, APPROVING THE TRANSFER OF OWNERSHIP OF GROUP W CABLE, INC. and Resolution No. 86-26, DENYING THE REQUEST TO TRANSFER OWNERSHIP AND CONTROL OF GROUP W CABLE OF THE NORTH SUBURBS, INC. AND TRANSFER OF THE CABLE COMMUNICATIONS FRANCHISE ORDINANCE TO NORTH CENTRAL CABLE COMMUNICATIONS, L.P. Motion carried unanimously. (5-0) . . Minutes of Regular Council Meeting, May 12 Page 7 Parks and Recreation Committee Resianation Sather moved, seconded by Hansen, that Council accept the resignation of Kathleen Rauenhorst from the Parks and Recreation Committee, and extend Council's appreciation for her service to the City. Motion carried unanimously. (5-0) Approval of Summer P1avaround Personnel Council was referred to Buckley's memos of May 8, 1986, Summer Program Personnel, and May 12, 1986, 1986 Summer Maintenance Personnel. . Sather moved, Personnel and unanimously. seconded by Hicks, that Council approve the Maintenance Personnel as outlined in memos. (5-0) Summer Program Motion carried Approval of Public Works Summer Emplovees Hansen moved, seconded by Peck, that Council approve the hiring of Public Works Summer Employees as outlined in Raddatz' memo of May 9, 1986. Motion carried unanimously. (5-0) Plannina Commission Appointment Upon recommendation by Hicks, Mayor Woodburn appointed Richard Savage as an alternate member of the Planning Commission for the balance of 1986. Hansen moved to ratify the Mayor's appointment. Motion was seconded by Peck and carried unanimously. (5-0) Hicks moved, seconded by Hansen, to move Tuggle from Alternate to Regular- member of the Planning Commission. Motion carried unanimously. (5-0) North Oaks Letter re Fire Contract and Shoreview Letter re South End Station Council was referred to the two letters which were paraphrased by Woodburn. Hansen expressed her concern that Council hold a special work meeting relative to this matter; feels Council hasn't sufficient information; suggested Council seek a professional evaluation. Sather concurred the Council needs outside advice as to what we need to best serve Arden Hills. Hicks asked if Shoreview had a consultant; if so, asked if Council could see its study report, or be advised who made the study. Hansen said there may be other options for fire protection; would like to know what they are. Peck said he feels the Fire Department should tell us what we need, not we tell them; noted they have the expertise, not us. Sather said he does not feel the Council is in a position to assess the needs and options that are best for this community. Hicks said he feels we should tell Shoreview that we want to study this matter, and to not close the door to us on the south station; advising that we are interested in considering this station. McNiesh noted that Shoreview is holding off on their appraisals pending our answer. Hansen suggested a work meeting in a week, in an effort to respond to Shoreview by the end of the month. Sather said it may take 60 - 90 days to obtain a consultant and receive an evaluation of needs; suggested we tell Shoreview we do have an interest in the south station pending our study; if the location is found to be suitable, okay, if not, we will not have any obligation. . Council concurred to hold its comments relative to Mr. Burek's letter draft to LJVFD, to the May 27 meeting. REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Claims and Payroll Sather moved, seconded by Peck, to approve the Claims and Payroll as submitted. Motion carried unanimously. (5-0) Donation from Oriainal Boosters Council was referred to McNiesh's memo of 5/9/86. Woodburn accepted with appreciation the $750 Park Fund donation from Original Boosters, from their pull tabs at the Blue Fox last month. , Minutes of Regular Council Meeting, May 12 Page 8 Union Neaotiations Discussion Hicks moved, seconded by Sather, to close the Council meeting for discussion of the status of labor negotiations. Motion carried unanimously. (5-0) Adjournment Hicks moved, seconded by Hansen, carried unanimously. (5-0) that the meeting adjourn at 12:25 a.m. Motion WMLab fil} ~ Charlotte McNiesh Clerk Administrator &~~~ Mayor Notice of Meetina The next Regular Council Meeting will be on Tuesday, May 27, 1986, at 7:30 p.m. at the Village Hall. --"-- ,.. . , . .