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HomeMy WebLinkAboutCC 12-16-1985 . . ""t".. , MINUTES OF SPECIAL COUNCIL MEETING Village of Arden Hills Monday, December 16, 1985 - 7:30 p.m. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:33 p.m. Roll Call Present: Mayor Robert Woodburn, Councilmembers Thomas Sather, Nancy Hansen, Dale Hicks Absent: Councilmember Gary Peck Also Present: Treasurer Donald Lamb, Public Works Supervisor Robert Raddatz, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm . Approval of Minutes Hansen moved, seconded by Sather" that the minutes of the November 5, December 3, and December 9 Council meetings be approved as submitted. Motion carried unanimously. Business from the Floor None Request for Temporary Banner SiRns for Northpark Corporate and Business Centers - Jim Durda, WoodbridRe Properties Durda showed a diagram of the proposed banner which he described to be of white cloth, 30' long x 5' wide, on which "Now Leasing" and a phone number would be printed. Durda said they propose two banners on the three-story building in the Corporate Center, one facing north to County Road E and one facing west to Pine Tree Drive. Durda said a third banner is proposed on Building B in the Business Center, facing Highway 51. Durda said they intend to remove the banners when the space is rented; would like approval of the banner signs for one year. Concern was expressed about the condition of a cloth banner over a one-year time period. Durda said they have had good experience with them for this length of time; if it should become tattered, it will be replaced with a new one; stated that a banner in poor condition would not be in their desired image. Hicks moved, seconded by Hansen, that Council grant approval of two temporary banner signs for a period of one year, or until the building space is rented, whichever occurs first; banner to be removed if quality deteriorates. In discussion, it was queried by Sather whether it is consistent to permit a 150 square foot temporary banner sign, and deny a temporary construction sign over 32 square feet in area. It was noted that a wall-mounted sign, in a commercial/industrial district, may be a maximum of 10% of the building facade; proposed banners are under this size maximum. Deputy Clerk Zehm noted that "banners" are not permitted by ordinance, but have been granted approval, in the past, for periods of up to three or four months. Another concern expressed was the impact of the banner on businesses across County Road E. Durda reported that they had a banner on the County Road . E 3-story building for about three months, before looking into City regula- tions, and received no comments from the area businesses. Motion carried (Hicks, Hansen, Woodburn voting in favor of the motion; Sather voting in opposition) (3-1). MoDOT Request re Relocation Work - Hemline Avenue South of Floral Drive Council was referred to November 27 letter from MoDOT and to letter from Engineer Christoffersen (12/11/85) relative to relocation of two hydrants along Hamline Avenue in the State's reconstruction area. ---------- -.~,.... . , Minutes of Special Council Meeting, December 16 Page two After discussion, Hansen moved, seconded by Hicks, that Council concur with the Engineer's recommendation that the relocation of the two hydrants be accomplished by the State at an estimated cost of $1,600.00 ($800/hydrant). Motion carried unanimously. (4-0) Approval of Winter Pro~ram Leaders and Rink Attendants Council was referred to Buckley's memo (12/12/85) recommending the hiring of 1985-1986 Winter Program Personnel. Sather moved, seconded by Hicks, that Council approve the hiring of 1985-86 winter program personnel as per Buckley's memo. Motion carried unanimously. (4-0) REPORT OF VILLAGE TREASURER DONALD LAMB . Investments 11/29/85 - $131,367.67 at First Federal at 7.75% interest to mature 2/14/86. 12/6/85 - $535,000.00 at Twin City Federal at 7.91% interest to mature 11/14/86. - $302,509.22 at Twin City Federal at 6.5% interest to mature 12/26/85. Hicks moved to ratify the Treasurer's investments. Motion was seconded by Sather and carried unanimously. (4-0) Radio Replacement Recommendation - Public Works Supervisor Robert Raddatz Council was referred to Raddatz's memo of 12/13/85 re two-way radios. Raddatz summarized the problems they have experienced with the old Motorola tube-style radios; recommended that they be replaced with solid state Regency radios and that the current Motorola maintenance contract be terminated. Raddatz explained that two Regency radios can be purchased for $712.10 (cost of contract/year is $768.60); noted that the base station should also be replaced in the near future. Raddatz said the new radios have an approximate one-year warranty; noted that a service contract for the solid state radios is not recommended by the dealer; is purchasing four radios in 1985 (one is for Park vehicle) and proposes to purchase two in 1986 and 1987, and possibly the base in 1987; noted that the new radios are compatible with our base station. McNiesh noted that Arden Hills has a tie-in with New Brighton on the base station; the whole system may need to be updated. Hicks moved, seconded by Sather, that Council concur with the radio purchases outlined in Raddatz's memo and authorize the purchase of two radios in 1986 at a cost of $712.10, and discontinuance of the service contract effective 1/1/86. Motion carried unanimously. (4-0) Discussion - 1986 Committee Members Woodburn noted that it has been the policy to not re-appoint Committee members having less than 50% attendance, unless extenuating circumstances have been the cause of poor attendance and that circumstance no longer exists. Hansen concurred that this policy be continued when considering appointments for 1986. Council was referred to results of survey of Public Safety and Public Works . committees regarding combining the committees. McNiesh referred Council to the comments received; noted that 8 out of 14 favor the combined committee; noted that two stated they would not serve on a combined committee. McNiesh will compile list of potential 1986 committee members for Council consideration at the December 30 meeting; list will be composed of names received from Council liaison and requests from residents desiring appoint- ment. OTHER BUSINESS Snowbirds - Sather noted that "snowbirds" make plowing difficult; suggested . . ,../.... .. - Minutes of Special Council Meeting, December 16 Page three the Town Crier remind residents of the ordinance prohibiting on-street parking after a snow accumulation of 2 inches, continuing until snow removal has been completed; noted that "snowbirds" put an increased burden on our Public Works Department. In discussion, it was noted that City policy has been to give a warning to violators and then ticket if the warning is not heeded. McNiesh reported that the deputies do keep track of the warnings issued; repeaters are given citations. It was also noted that blowing snow from driveways onto a plowed street is also against the law. Hamline Avenue Improvement . Hansen asked if the engineers would be present at the December 30 meeting to answer questions. It was Council's understanding that they should be present. McNiesh suggested that questions be given to her so she can relay them to the engineers for answers prior to the meeting. REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Approval of Election Jud~es - Special Elections for County Commissioner Council was referred to list of Election Judges who have agreed to serve on the January 7 and January 21 Election and Counting Boards. McNiesh noted that one more is needed in Precinct 5, on the daytime board (3 is the minimum required by law). Hicks moved, seconded by Hansen, that Council approve the Election Boards, as submitted, for the January 7 and January 21 elections. Motion carried unanimously. (4-0) Resolution No. 85-65 Establishin Sewer Availabilit Effective 1/1 86 McNiesh reported that the SAC rate has been increased, by the Metropolitan Waste Control Commission, from $425.00 to $475.00, effective January I, 1986; explained that City ordinances require that fees be established by resolution adopted by the Council. Sather moved, seconded by Hicks, that Council adopt Resolution No. 85-65. Motion carried unanimously. (4-0) Recommendation - Purchase of Microcomputer Council was referred to McNiesh's memo (12/13/85) and attached price quota- tions. McNiesh recommended the purchase of an IBM PC-AT enhanced microcomputer from AmeriData, with Multimate Word Processing and Lotus 123 Spreadsheet software packages, and an Okidata dot matrix printer, at a cost of $6,672.20, and the purchase of an adaptor" for the Quietwriter typewriter to tie into the computer, at a cost of $150.00. McNiesh said she proposes to draw a check for $5,000 in 1985 and pay the balance in January 1986, if Council approves the purchases. In discussion, the following suggestions were made: - Look into a better quality monitor. - Purchase a printer cover ($185.00) . - Check to see that printer has a variable width tractor to take all paper widths. - Floppy disks to be double-sided, double density. Hansen moved, seconded by Sather, that Council authorize the purchase of the microcomputer as outlined in memo. Motion carried unanimously. (4-0) Special Council Meetin~ - Joint Meetin~ with Shoreview City Council January 9 at Shoreview City Hall Council was referred to letter from Shoreview (11/22/85) requesting a meeting with Arden Hills' Council to discuss matters of mutual interest. McNiesh reported that January 9 has been suggested as an available date for the Shoreview Council. . ~ -', . > . Minutes of Special Council Meeting, December 16 Page four Sather moved, seconded by Hicks, that Council schedule January 9 for a joint Shoreview/Arden Hills meeting at 7:30 p.m. at the Shoreview City Hall, recommending the south end fire station as the agenda item. Motion carried unanimously. (4-0) (Hicks to be absent). Closed Council Meetina - December 30 to Discuss Litiaation Neaotiations Hansen moved, seconded by Sather, that Council schedule a closed Council meeting on December 30, from 6:45 - 7:15 p.m. to discuss pending litigation. Motion carried unanimously. (4-0) (Engineer and attorney to be present.) Approval of 1986 Business Licenses . Council was referred to list of business license applications for renewal in 1986. Hansen moved, seconded by Hicks, that Council approve the licenses as listed. Motion carried unanimously. (4-0) Claims and Payrolls Council was referred to two December payrolls and lists of Claims. Hansen moved, seconded by Hicks, that Council approve the Claims and Payrolls as presented. Motion carried unanimously. (4-0) Council Chamber Carpet Purchase Council was referred to three quotes received for carpet and installation, . and to sample of selected carpet (Accent Plus). It was noted that two quotes were received for this carpet: - Cap Carpet - $1,438.00 - H & S Carpet - $1,895.00 Hicks moved, seconded by Sather, that Council authorize the carpet purchase from Cap Carpet at a cost of $1,438.00. Motion carried unanimously. (4-0) Pull Tabs at Blue Fox Council was referred to Lynden's letter of 12/12/85 re Pull Tabs at Blue Fox Inn, suggesting that the City may wish to obtain a letter from St. Joseph's Society which states that the City is merely a recipient of some of the proceeds, and is not a partner of St. Joseph's or a joint venturer with it, and is not involved in conducting the pull tab operation. Council concurred that McNiesh request the described letter, which should also state that St. Joseph's agrees to indemnify, hold harmless and defend the City against any and all claims, etc. as the result of its being recipient of funds from the pull tab operation. Reaulations on Use of State Aid Monies Council was referred to copies of regulations on use of State Aid monies for Council's information. McNiesh noted that it implies the City can do temporary financing from the revolving fund and then pay back the revolving fund with future State Aid construction allotments. Ad;ournment . Hansen moved, seconded by Hicks, that the meeting adjourn at 9:20 p.m. Motion carried unanimously. l5-0) C2kr;;tkJf?lfLL K~M~~ Charlotte McNiesh 'Robert L. Woodburn Clerk-Administrator Mayor Notice of MeetinR The next Regular Council Meeting will be on Monday, December 30, 1985 at 7:30 p.m. at the Village Hall. Closed Council Meeting from 6:45 to 7:15 p.m. . BUSINESS LICENSES (SUBMITTED FOR COUNCIL APPROVAL, DECEMBER 16, 1985) (ALL ARE RENEWALS) Pizza Hut Restaurant $30.00 On Sale Malt Liquor 100.00 Mech. Amusement Device 40.00 McDonald's Drive-Thru Restaurant 200.00 All Star Video Retail Sales 40.00 Brighton Excavating Retail Sales 40.00 . Doc's Bohemian Cue Retail Sales 40.00 Town Crier Restaurant 60.00 Cigarette Vending 25.00 Arden Hills Amoco Off Sale Malt 30.00 Grocery 10.00 Service Station 75.00 Carroll's Fine Furniture Retail Sales 40.00 Lindey's Prime Steak House Restaurant 30.00 Cigarette Vending 25.00 Hauser's Family Center, Inc. Grocery 183.00 Off Sale Malt 30.00 Cigarette Vending 25.00 Steak Inn Restaurant 30.00 Cigarette Vending 25.00 .