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HomeMy WebLinkAboutCC 11-25-1985 . . . MINUTES OF REGULAR COUNCIL MEETING Village of Arden Hills Monday, November 25, 1985, 7:30 p.m. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present: Mayor Robert Woodburn, Councilmembers Thomas Sather, Gary Peck, Nancy Hansen, Dale Hicks Absent: None Also Present: Engineers Donald Christoffersen and Wilbur Liebenow, Treasurer Donald Lamb, Steve Mattson (Juran and Moody), Public Works Supervisor Robert Raddatz, Clerk Administrator Charlotte McNiesh, . Deputy Clerk Dorothy Zehm Approval of Minutes Sather moved, seconded by Peck, that the minutes of the November 12 Council meeting be approved as amended. Motion carried unanimously. (5-0) Business from the Floor None REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Water Tower Needs Report Christoffersen introduced Engineer Liebenow (SEH) who is familiar with the Arden Hills and Roseville water systems; noted that Norm Hendrickson (SEH - now retired) prepared the 1984 report based on 1983 Arden Hills and Roseville records. Council was referred to Christoffersen's letter of 11/22/85, and Liebenow reported their findings, after review of 1984 and 1985 records from Arden Hills and Roseville, compared with the previous report. Liebenow explained that they compared peak days, August 6, 1983 to July 16, 1985, finding that the total amount pumped on 7/16/85 exc"eded the peak day in 1984 or 1983; reported that if Roseville should experience a complete power failure, its tank would be empty in 1-1/2 hours and the Arden Hills tank would be empty 8 hours, 20 minutes later. Liebenow noted that Roseville pumped 13,095,000 gallons to Arden Hills and Roseville on 7/16/85; Arden Hills' use that day was 1,990,000 and Roseville's tank reached a minimum volume at about 5:00 p.m. 0,217,000) . Liebenow noted from this comparison that the time it takes to empty the Arden Hills' tank has been reduced by 3 hours, 10 minutes from August 1983 to July 1985. In discussion of whether a 1 million or 1-1/2 million gallon tank is recom- mended, it was noted that this is a judgement call which is based on water demand and water usage experience. Christoffersen said bids can be taken on both tank sizes; noted that a 1 million gallon tank is considered the minimum; recommends the 1-1/2 million gallon tank if it can be secured at a reasonable cost; noted the determination of size is not an "exact science"; guidelines are based on averages, lawn sprinkler potential, usage experience, potential development. It was noted that the hourly consumption in Arden Hills on July 16, 1985 was about 40,000 per hour; a 1-1/2 million tank would provide the City with . about 18-24 hours of stored water. Woodburn noted that, at present, if a worse situation occurs, Arden Hills would be in an emergency situation in 7 to 7-1/2 hours. Hansen asked the feasibility of an emergency connection to an adjacent water supply. Liebenow said this has been done by other communities; said the adjacent community would have to be able to provide the water and Arden Hills able to receive it; noted that Shoreview does not have a lot of heavy water users across from our Lexington Ave. industrial area; consequently, probably does not have large mains. Arden Hills could feasibly have an emergency connection a block or so west of Lexington and obtain 3,000 - 4,000 g.p.m. at a given point. -- --------- - --------- - , . Minutes of Regular Council Meeting, November 25, 1985 Page two Christoffersen said a cross-connection may require approval of the State Board of Health: said he does not know the pipe capacity in Shoreview - Arden Hills ,has 12" pipe along Lexington south of 1-694 and 16" through center of indus- trial area. Peck asked if the cost estimates given are realistic. Christoffersen said he believes they are "in the ballpark". Hansen said she feels we need water to fight fires; asked if another tower will lower our classification and result in reduced ~n~urance rates. Liebenow explained that the fire classification is one factor used by insurance com- panies when analyzing individual businesses for risk. Council was referred to the recommendations of the Public Works Committee (minutes of 11/20/85), suggesting another opinion, in addition to that of . SEH; recommending that Council move rapidly but cautiously to ensure ade- quate water supply. Hicks said he is not opposed to another opinion; feels Arden Hills needs a tower; seems the decision for Council is a matter of size. Liebenow said the critical months are June, July and August, which are only critical if we have dry periods; noted that there are usually 2, 3 or 4 days of extreme situation. Water storage should be designed for the peak days, plus the possibility of fire. Hansen noted that Arden Hills has the potential of adding the following to its water system: - 500+ residences currently on private wells, - 300 mobile homes, - large Church complex, - several industrial developments, - an apartment/townhouse development, feels Council needs to think positively about a water tower adequate in size to serve these developments. Tom Mulcahy, former Councilmember, offered his observations; noted that Arden Hills has been careful about the tax dollar; suggested that Council obtain an assessment of needs and then determine the financing of these needs; said he is not convinced we need a water tower; feels the needs are over-stated; feels an up-to-date comprehensive study should be made; feels it prudent to get a second opinion. Mulcahy said the feasibility of a permanent pipe connection to the Shoreview system should be investigated. In discussion relative to how to proceed, it was noted that the data received by Council is reaffirming the need for additional water storage, and Council will have to find the financing for this need. Some of the matters to be resolved were: - Are there piping problems from Shoreview to Arden Hills for an emergency connection? - Will such a connection be approved by the State Board of Health? - How large a tank do we want? - If another opinion is requested, how soon can it be obtained? (takes one year to build a tower). - What is the time line? . Liebenow and Christoffersen outlined the following time schedule: - Feasibility Study - November, 1985 - Public Hearing (if cost assessed) - January, 1986 - Order Plans and Specifications - February, 1986 - Award Contract - May, 1986 - Construct April to November, 1986 - Paint - Spring 1987 . . Minutes of Regular Council Meeting, November 25, 1985 Page three After a poll of the Council, it was the general consensus that a second opinion would result in the same need - a water tower. Peck said he'd like a feasi- bility report prepared and the options reviewed, and the need identified. Lamb suggested the possibility of an alarm, notifying high water users to restrict their water usage during an emergency. Sather said he'd like to get a second opinion on the tower need; would like the feasibility of obtaining water from another community investigated; feels this is the quickest way to resolve the problem. Hansen said she'd like a feasibility study prepared, including optional 1 and 1-1/2 million gallon tower and covering the other options. Hicks said he'd also like a feasibility report; feels Arden Hills should be relatively independent for its water needs; noted that peak times in Arden Hills will also be peak times in our surrounding communities; feels relying on a cross-connection is not in the City's best interest. . Hicks moved, seconded by Hansen, that Council authorize SEH to prepare a feasibility report for a 1 or 1-1/2 gallon water tower; feasibility to include emergency connection with Shoreview and/or New Brighton and a time schedule. Motion carried (Hicks, Hansen, Peck, Woodburn voting in favor; Sather voting in opposition). (4-1) (Anticipate report at last meeting in January.) Advance Refundin~ Bonds Council was referred to Treasurer Lamb's memo re Savings Concept (11/22/85) and to letter from Steve Mattson, Juran and Moody, Inc.(11/22/85) re $2,200,000 General Obligation Advance Refunding Bonds of 1985 City of Arden Hills, Minnesota. Mattson referred Council to the updated transaction summary (11/22/85) noting that the average coupon rate dropped to 6.455%; explained that the interest rate fluctuates and the transaction will be based on the situation on the day of sale, presently scheduled for December 3. Ted Brownell (Juran and Moody computer specialist) noted that at 6.45% interest, the net savings to the City would be $38,000 (about 1!% decrease in interest). There would be additional savings since there will be no paying agent fees for the old or new issues. Mattson said the final computer runs on the day of sale will be available to Council; stated that the City will then know "to the penny" exactly what the savings are and when they'll occur. Mattson explained that Council can make its decision on December 3. with no out-of-pocket costs to the City. Public Safety Committee Recommendations Council was referred to Public Safety Committee minutes of 11/18/85. Petition for Street Li~ht on"Arden View Court Hansen reported that the Public Safety Committee recommends Council approval of a street light for this area, with the cost of power billed to the Homeowner's Association. Public Safety Committee Chairman Timm stated that there are 162 homes in this area; estimated about 1,000 cars/day travel this road which is curved and very dark; stated it is a hazardous curve (public street and driveway intersection) . . Bill Krummel, resident of the area, said the curve and intersection is worse at night; curve is hazardous even in daylight. In discussion.. it was stated that the rest of the street is well lighted with association lights. Krummel reported that the matter was brought up at a board meeting; stated , the Homeowner's ,Association is willing to be billed for the energy for the light. Hicks moved, seconded by Sather, that Council authorize the installation of the light at the location designated on the map submitted, with cost of energy billed to the Homeowner's Association quarterly. Motion carried unanimously. (5-0) . -- - , Minutes of Regular Council Meeting, November 25, 1985 Page four (Clerk's Note: Business Manager Fran Oberreit requested that installation of the light be held in abeyance since the Homeowner's Association has not reviewed or approved same.) Improvement No. 85-3, Hamline Avenue, Phase II Hansen reported that the Public Safety Committee reviewed the street im- provement plans; felt there is a need to consider a semaphore at Hamline and STH 96. It was suggested that perhaps the wiring for the semaphores could be installed as part of the street improvement. Public Works Committee Meetin~ Council was referred to minutes of Public Works Committee meeting (11/20/85). . Villa~e Leaf Pickup Service Sather reported that the Committee's feeling is that the City not get into leaf pickup; deferred its final recommendation to Council pending receipt of Raddatz' report. Woodburn read aloud the problems that Roseville has encountered with its program: 1. Cost is prohibitive. 2. Schedule pick-up times in various neighborhoods so leaves are ready at curb-side - often find that the leaves have been scattered before they arrive for the pick-up. 3. Unpredictable weather - often find leaves frozen or under snow and ice before pick-up. 4. Expensive equipment maintenance. Water Tower Sather reported the following Public Works Committee concerns: 1. Feel the present tower is inadequate if we have a very dry summer; want a careful study to assure adequate storage capacity for future years, and that the tower is located in the right place. 2. Want Council to explore the possibility of an emergency hook-up to the Shoreview water system. 3. Suggested Council obtain another opinLon in addition to the SEH recom- mendation. Impr. No. 85-3, Hamline Avenue, Phase II Sather reported the following Committee concerns, suggesting that: 1. If possible, all existing utility lines be moved from under the street surface to the boulevard area (gas, electric, cable) . 2. All probable sewer and water stubs be installed before the road con- struction is completed. 3. Snow storage may be difficult in the narrow boulevard; noted that the sidewalk will be snow-covered as a result. Combined Public Works/Public Safety Committees Sather reported that the interface between the two committees was not clearly understood. Concern was expressed relative to length of meetings - feel one to two hours monthly is reasonable. Sather reported the Public Works Committee members voiced no objections to a combined committee. Jerry Timm, Public Safety Committee Chairman, said Public Safety members expressed some adverse criticism; stated he personally feels a more active . Public Safety Committee is needed; feels a combined committee would be a ItGod-send". . Council concurred that a letter be sent to both committees asking for member , comment re a combined committee and their reasons. Resolution No. 85-60, License/Permit Fees - Effective 1/1/86 Hansen said she has received comments that the proposed $50 retail sales license is too great an increase (currently $30). $40 was suggested as a compromise. In discussion, it was noted that the general concensus of Council, at previous discussions of the proposed fees, was that the veterinarian license and pri- vate gas pump license be deleted, that the hotel/motel fee not be increased, . - Minutes of Regular Council Meeting, November 25, 1985 Page five and that Mechanical/Electronic Recreation Devices licenses be amended as follows: $40/1 device $80/2 to 4 devices $240/5 to 10 devices $500/11 to 15 devices $800/over 15 devices Hansen moved, seconded by Hicks, that Council adopt Resolution No. 85-60, ESTABLISHING LICENSE/PERMIT FEES EFFECTIVE 1/1/86. Motion carried unani- mously. (5-0) Approval of Winter Parks and Recreation ProRram Council was referred to Proposed Program Activities - Winter 1985-86. . Hansen moved, seconded by Sather, that Council approve the Winter Park and Recreation Program as presented. Motion carried unanimously. (5-0) REPORT OF VILLAGE TREASURER DONALD LAMB Investments 11/15/85 - $519,018.75 at 7.81% interest for 30 days at Twin City Federal, maturing 12/16/85. 11/25/85 - $100,000.00 at 7.65% interest at Twin City Federal, maturing 6/19/86. Hicks moved, seconded by Hansen, to ratify the Treasurer's investments. Motion carried unanimously. (5-0) November 21 Fire Board MeetinR Hansen reported that some firefighters feel an additional station is needed by Arden Hills; reported that she advised the'Board members that Arden Hills does not have an interest in an additional station at this time. Hansen re- ported that some firefighters have expressed a different opinion of need from that of Chief Koch; suggested that Council may wish to consider getting another opinion; noted our ISO rating would probably go down; reported Shoreview is proceeding with a fourth station, probably north of 1-694 and Victoria - noted they will look for a site closer to Arden Hills, if Arden Hills is interested; assumes the south Shoreview station will probably be owned by Shoreview and manned by LJVFD. Hansen said she would like Council's input. The general consensus of Council was that Arden Hills will have an interest in the south station if its location will improve our response time; if not, nothing has changed. OTHER BUSINESS December 4 Plannin~ Commission Meetin~ and December 3 Council Meetin~ Hicks to be absent. December 3 Closed Meetin~ - Union Ne~otiations Sather reported that one meeting has been held with the union negotiatior; will have a list of ideas and options for consideration at the December 3 meet- ing. . Hamline Avenue Improvement - Plannin~ Commission's Recommendations to Council Council concurred to defer this referral to the January Planning Commission agenda (December Planning Commission meeting to be cancelled.) , Ramsey County LeaRue Meetin~ Hansen reported the DWI law was discussed at the RCLLG meeting. Council concurred that Attorney Filla be invited to a future Council meeting. REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MCNIESH Approval of 1986 Liquor Licenses Council was referred to list of liquor license renewals for 1986. , , Minutes of Regular Council Meeting, November 25, 1985 Page six Hansen moved, seconded by Sather, that Council approve the following liquor licenses, subject to approval of the Fire and Police Department reports: 1. Southmark Hospitality Management, Inc. d/b/a McGuire's Inn 1201 West County Road E On Sale On Sale Sunday 2. Big Ten Supper Club, Inc. 4703 Highway 10 On Sale On Sale Sunday Off Sale 3. GDM d/b/a Lindey's Prime Steak House . 3610 North Snelling Avenue On Sale Off Sale 4. Flaherty's Arden Bowl, Inc. 1243 West County Road E On Sale On Sale Sunday 5. Arden Hills Club, Inc. 4177 Fernwood Avenue On Sale On Sale Sunday 6. Blue Fox, Inc. 3833 North Lexington Avenue On Sale On Sale Sunday 7. Star Liquor, Inc. 3537 North Lexington Avenue Off Sale Motion carried unanimously. (5-0) Resolution No. 85-62, ApportioninR Assessments, Water 68-2 and 68-3, Ranallo Sather moved, seconded by Peck, that Council adopt Resolution No. 85-62, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO CONSOLIDATED WATER IMPROVEMENTS NOS. 68-2 AND 68-3. Motion carried unanimously. (5-0) December Council Meetin~ Schedule Hicks moved, seconded by Hansen, that Council approve the following December Council meeting schedule, December 3 - Special Council Meeting, 5:30 p.m. at Village Hall December 9 - Regular Council Meeting at 7:30 p.m. at Mounds View High School Theater. December 16- Special Council Meeting at 7:30 p.m. at Village Hall. December 30- Regular Council Meeting at 7:30 p.m. at Village Hall. Motion carried unanimously. (5-0) Sather moved, seconded by Peck, that a portion of the December 3 meeting be . closed for union negotiation discussion. Motion carried unanimously. (5-0) Claims and Payroll Hicks moved, seconded by Sather, that Council approve the Claims and Payroll as presented. Motion carried unanimously. (5-0) Pull Tabs at Blue Fox Council was referred to McNiesh's memo (11/1/85) re offer from Blue Fox that Arden Hills Park Fund be the recipient of pull-tab charitable receipts. After discussion, Hicks moved, seconded by Hansen, that Council enter into this operation with Park Fund as beneficiary, for a period of one year, provided . . Minutes of Regular Council Meeting, November 25, 1985 Page seven the City is not responsible for the operation, subject to approval of the City Attorney. Council to review after one year. Motion carried unanimously. (5-0) Adiournment Sather moved, seconded by Peck, that the meeting adjourn at 10:47 p.m. Motion carried unanimously. (5-0) (kL/~ W}~ !~~~ Charlotte McNiesh Clerk-Administrator Mayor . Notice of Meetings The next Special Council Meeting will be on December 3 at 5:30 p.m. at the Village Hall. The next Regular Council Meeting will be on December 9 at 7:30 p.m. at the Mounds View High School Theater. . . ,