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HomeMy WebLinkAboutCC 04-29-1985 MINUTES OF REGULAR COUNCIL MEETING Village of Arden Hills Monday, April 29, 1985 - 7:30 p.m. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present: Absent: Also Present: Mayor Robert Woodburn, Counci1member Thomas Sather, Gary Peck, Nancy Hansen Councilmember Dale Hicks Engineer Donald Christoffersen, Treasurer Donald Lamb, Parks Director John Buckley, Public Works Supervisor Robert Raddatz, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm . Approval of Minutes Peck moved, seconded by Sather, that the minutes of April 2nd and 8th be approved as submitted, and the minutes of April.22nd be approved as amended. Motion carried unanimously. (4-0) Business From The Floor None Presentation of North Suburban Cable Commission RecoRnition Plaque to Mary Anne LindberR Cable Communication Citizen Advisory Committee Chairman William Bauer, and Mayor Woodburn, presented a recognition plaque from the North Suburban Cable Commission to Mary Anne Lindberg for her service to the community as a member of the advisory committee which has brought cable to the commu- nity. Woodburn and Bauer thanked her for her services on.the committee since its inception in 1979. Lindberg accepted the plaque on behalf of all the Arden Hills Cable Commission Citizens' Advisory Committee members who have served with her. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Resolution 85-18 - Hamline Avenue Improvement 85-1, Phase 1 Council was referred to Feasibility Report for proposed Hamline Avenue Improvement 85-1, Phase I, preparing the low areas of Hamltne Avenue for future construction on Hamline Avenue between STH 96 and Floral Drive. Christoffersen described the two alternatives (surcharge method and replace- ment method), recommended that the surcharge method be utilized. Christoffersen described the relatively new surcharge technique using geotextile fabric which keeps the materials separated and gives the oppor- tunity to drain water through the granular material from the muck. Christoffersen explained that surcharging will cause some settlement which may cause damage to the street surfacing and concrete curb and gutter; noted that he expects this damage to be minor; should cost less than com- pletely removing the swamp material. Christoffersen explained that telephone, electric and cable will be notified of the surcharging; it is up to them to protect their facilities in the right-of-way. Christoffersen said municipal sewer and water lines are in good material -- does not believe they will be affected. . Christoffersen said it is possible that the improvement could be done by the State contractor at the time they do the 694/Hamline portion, under a cooperative agreement; noted that all upfront money would be required from the City by the State if the State does the job. Sather moved, seconded by Hansen, that Council adopt Resolution No. 85-18, RECEIVING FEASIBILITY REPORT AND ORDERING PLANS AND SPECIFICATIONS FOR IMPROVEMENT NO. 85-1, SURCHARGING OF HAMLINE AVENUE BETWEEN FLORAL DRIVE AND STH 96. Motion carried unanimously. (4-0) Minutes of Regular Council Meeting, April 29, 1985 Page two M.S.A.S. DesiRnation Christoffersen said he will work on the Snelling, Colleen, McClung requested M.S.A.S. Designation with MnDOT in an attempt to include these in the Minnesota State Aid System. REPORT OF VILLAGE PARKS DIRECTOR JOHN BUCKLEY Arbor Day Buckley reported a successful Arbor Day; reported 40 individuals (parents and children) participated at Cummings, Hazelnut and Arden Oaks parks; reported that the trees do dress up the parks and will be beautiful in time. A roval of S rin and Summer Em 10 ees and Pro ram Personnel Council was referred to Buckley's memos of 4 25/85 re employment of summer ... maintenance and spring and summer program personnel. Hansen moved, seconded by Peck, that Council authorize the hiring of the summer parks maintenance personnel as outlined in Buckley's memo. Motion carried unanimously. (4-0) Hansen moved, seconded by Sather, that Council authorize the hiring of spring and summer program personnel as outlined in Buckley's memo. Motion carried unanimously. (4-0) 1985 Capital Outlay for Equipment Council was referred to Buckley's Proposed Capital Expenditures for Summer of 1985 which are budgeted to complete certain park projects. Buckley reported he proposes to secure quotations for the listed items, for Council's consideration prior to purchase. In discussion, the need for a pick-up" truck versus car was queried; Buqkley explained that the pick-up truck is preferred; would provide multiple uses; feels the 1975 Maverick should be replaced; has run 100,000 miles. Public Works Supervisor Raddatz was asked why the 1980 Public Works pick-up is proposed to be traded. Raddatz said it needs tires and work; body is in pretty good shape; seat has"holes; body is beginning to rust; wind- shield needs replacement - will cost some money; could keep it another year. Hansen moved, seconded by Sather, that Council accept the Proposed Capital Expenditures for Summer of 1985, including the 1/2 ton pick-up, as proposed by Buckley. Motion carried unanimously. (4-0) No Parkin Si ns - Cummin s Park at W crest Court Cul-de-Sac Council reviewed Buckley's memo of 4 26/85 relative to a resident complaint that the cul-de-sac is being used for parking of cars, instead of the CDC parking lot. Buckley reported that when the park was constructed, a verbal commitment was made to keep parking on the cul-de-sac at a low ebb; reported that the residents want "No Parking" signs on the cul-de-sac. Hansen moved, seconded by Peck, that Council authorize the installation of "No Parking" signs on Wyncrest Court cul-de-sac. Motion carried unanimously. (4-0) . Park Tour Buckley invited Council to tour the City parks on Thursday, May 23rd; tour group will leave the City Hall at 6:00 p.m. Request to Waive Special Use Permit Requirement for Land Reclamation - GeorRe Bona Council was referred to letter (4/17/85) from John G. Bell, Attorney for George Bona, requesting that the Special Use Permit requirements Minutes of Regular Council Meeting, April 29, 1985 Page three for fill placed on the Bona property in 1984 be waived because the land was filled nearly a year ago, property has been graded and terraced, and the appearance of the property is aesthetically pleasing and there is no longer a need for controls. . Council reviewed past correspondence, advising Mr. Bona of the Special Use Permit requirement for the deposition of more than 400 cubic yards of earth material on his property and that Council expects him to obtain the permit after requirements for fill permits are established (12/27/84 - Ordinance No. 235). . After discussion re anticipated costs involved for Special Use Permit procedure, possible impact of fill on neighboring properties, filling without the required permit, requiring a permit after the fact, etc., Sather moved, seconded by Woodburn, that Council deny the request to waive the Special Use Permit requirement for fill on the Bona property. Motion carried unanimously. (4-0) Request for 180-Day Time Extension for Variances - Case No. 84-30, Ospina- Anderson Council was referred to letter (4/18/85) from M. V. Rich Company, Inc. , . request1ng a 180-day time extension for the Ospina/Anderson Medical/Dental building variances (County Road E). Hansen moved, seconded by Peck, that Council approve a 180-day time extension for the medical/dental building variances (until November 19, 1985). Motion carried unanimously. (4-0) REPORT OF VILLAGE PUBLIC WORKS SUPERVISOR ROBERT RADDATZ Approval of Summer Employees Raddatz referred Council to his recommendations for summer help (memo of 4/25/85). Hansen moved, seconded by Sather, that Council authorize the hiring of Steve Zehm and Tony St. Marie (OJT student) as outlined in memo. Motion carried unanimously. (4-0) (Raddatz deferred his recommendation of additional summer employment to a future Council meeting.) 1985 Capital Outlay for Vehicles Raddatz referred Council to his memo of 4/25/85, recommending the purchase of a small pickup truck and two I-ton trucks with plows. Raddatz explained that new plows of the same size and same cutting edges eliminates the stocking of extra parts; noted that the existing plows are re-built and of various sizes. Sather moved, seconded by Peck, that Council accept the 1985 Capital Outlay as per memo. Motion carried unanimously. (4-0) (Raddatz will obtain quotes for Council's review at the next Council meeting. ) Water Meter Valves - Resolution No. 85-19 Council was referred to Raddatz's memo (4/25/85) and to a picture of the water meter valve recommended instead of meter couplings now in use. . Peck moved, seconded by Sather, that Council authorize the use of water meter valves, as per memo, and adopt Resolution No. 85-19, AMENDING RESOLUTION NO. 81-25, RESOLUTION ESTABLISHING FEES FOR MUNICIPAL WATER UTILITY, TO ADD WATER METER VALVE CHARGES. Motion carried unanimously. (4-0) 1985 Sealcoatin~ Raddatz referred Council to his memo (4/25/85) re proposed 1985 Sealcoating. Hansen moved, seconded by Peck, that Council authorize the City Engineer to prepare Sealcoating Specifications and Advertisement for Bids for 1985 Sealcoating. Motion carried unanimously. (4-0) Minutes of Regular Council Meeting, April 29, 1985 Page four Public Works Full-Time Employee Council was referred to Raddatz's memo of 4/25/85 re Replacement for the Sixth Position, Public Works Department. Hansen moved, seconded by Peck, that Council authorize advertisement for a full-time Public Works position. Motion carried unanimously. (4-0) REPORT OF VILLAGE TREASURER DONALD LAMB Investments 4/22/85 - $2,400,000 at Kidder Peabody @ 8.15%, to mature 4/30/85. 4/22/85 - $2,587,484.38 at First Federal @ 8%, to mature 5/1/85. 4/22/85 - $1,095,498.04 at Twin City Federal @ 7.25%, to mature 5/1/85. 4/15/85 - $223,821.14 at First Federal @ 8.4% to mature 5/22/85. . Hansen moved, seconded by Peck, to ratify the Treasurer's investments. Motion carried unanimously. (4-0) Report on Fire Board Meeting of April 24th Hansen reported that the land purchase agreement is still an issue. Cities want a reversion clause stating that after fifteen years, if one city pulls out, station will revert to the remaining two cities; Fire Department opposes this. Hansen reported that the next Fire Board meeting will be on May 22nd; noted that the Fire Department and cities have both said they won't budge on this issue; appears we are at an impasse. Council concurred to go along with Shoreview and North Oaks. OTHER BUSINESS Cable TV Committee Meeting Sather reported that :he committee discussed problems with taping, permanent lighting, equipment purchase, etc.; noted that cost of equipment was estimated at $2,500 to $3,500. Finance Committee Meeting Peck reported that eight letters inviting bids from auditors for 1985 audit have been sent. Peck reported that the license/permit subcommittee has not finished its study to date; have suggested that a fee for false alarms be considered. Public Safety Committee Meeting Hansen reported that Fire Chief Dave Koch attended the meeting and explained the Lake Johanna Volunteer Fire Department's operation to the committee. Squire's Memo re Big Ten Supper Club Hansen referred Council to Squire's memo recommending that the new owner be given further consideration relative to the conditions of Building Permit approval for the addition constructed in 1984. After discussion, it was the general consensus of Council that Mr. Mesenbourg should be given 45 days to comply with the conditions of the Building . Permit approval or appear before Council. Mayor Demos' Letter of 4/25/85 Woodburn referred Council to Mayor Demos' proposal that each Council appoint two of its members and two of its residents residing on Lake Josephine to a joint ad hoc committee to study and identify potential lake surface regulations on Lake Josephine. Deferred to next Council meeting. Minutes of Regular Council Meeting, April 29, 1985 Page five Arden Manor Well System Woodburn reported that the Arden Manor private well did not operate over the weekend; reported he opened the Village Hall and invited Arden Manor residents to use the Hall lavatory and to help themselves to our water supply during the period the well was not operating. Woodburn reported that he understands the well system was again operating about 3:00 p.m. on Monday. REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MCNIESH License Approval - Arden-Shoreview Animal Hospital Sather moved, seconded by Peck, to approve the veterinary clinic for the Arden-Shoreview Animal Hospital for the balance of 1985. carried unanimously. (4-0) license Motion . May Council Meetin~ Schedule Council concurred that May Council meetings be scheduled on Monday, May 13th and Tuesday, May 28th. Claims and Payroll Peck moved, seconded by Hansen, that Council approve the Claims and Payroll as presented. Motion carried unanimously. (4-0) ReQuest'for Financial Support for Senior Citizen Van McNiesh reported she will be meeting with other city administrators on Thursday morning, May 2nd, relative to Mounds View School District's request for financial support to operate the Senior Citizen handicapped van. Adjournment Hansen moved, seconded by Peck, that the meeting adjourn at 11:05 p.m. Motion carried unanimously. (4-0) ~,)P)/~ Charlotte McNiesh Clerk Administrator K~~~ 'Robert L. Woodburn Mayor Notice of Meetin~ The next Regular Council Meeting will be held on Monday, May 13th, at 7:30 p.m. .