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HomeMy WebLinkAboutCC 03-25-1985 . MINUTES OF REGULAR COUNCIL MEETING Village of Arden Hills Monday, March 25, 1985, 7:30 p.m. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present: Mayor Robert Woodburn, Councilmembers Dale Hicks, Nancy Hansen, Gary Peck, Thomas Sather None Financial Consultant Steve Mattson (Juran and Moody) Treasurer Donald Lamb, Engineer Donald Christoffersen, Public Works Supervisor Robert Raddatz, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehrn Absent: Also Present: . Approval of Minutes Sather moved, seconded by Peck, that the minutes of the March 11th Council meeting be approved as amended. Motion carried unanimously. (5 - 0) BUSINESS FROM THE FLOOR None General Improvement Bonds of 1985 - Resolution No. 85-14 Financial Consultant Steve Mattson (Juran and Moody) referred Council to a tabulation of the five bids received. Mattson recommended acceptance of the low bid from First Bank, St. Paul at 8.0306% net interest. Hicks moved, seconded by Hansen, that Council adopt Resolution No. 85-14, ACCEPTING BID ON SALE OF $2,515,000 GENERAL OBLIGATION BONDS OF 1985 PROVIDING FOR ISSUANCE AND DETERMINING FORM AND DETAILS THEREOF. Motion carried unanimously. (5 - 0) . Woodburn suggested that Council consider the defeasance concept at the April 8th Council meeting. Mattson will prepare information packets for Council's review prior to the meeting. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Status Report - Hamline Avenue Improvement South of STH 96 Council was referred to Christoffersen's letter of 3/21/85 relative to potential scheduling, costs and MSA funding. Christoffersen noted that a 46 foot wide street, with concrete curb and gutter, would cost $700,000 to $900,000; if 20% were assessed, the balance ($720,000) would have to be financed by MSA funds or other City funds. Christoffersen reported that the City has about $300,000 in its MSA fund now; noted the City has been receiving about $160,000 per year from the MSA funding; consequently, it will take about three years (until 1988) to accumulate sufficient funds to construct Hamline Ave. Christoffersen said this could be accelerated by one year (1987) if the improve- ment is assessed at 30%. . . Christoffersen explained that, because of the extensive peat conditions, a reasonable way to proceed is to surcharge for about a year prior to road con- struction; noted that MSA funds can be used ahead of the main construction for the surcharging, and surcharging could begin this spring; noted that the State may let bids this fall for spring construction of Hamline at I-694. Christoffersen noted that starting the surcharging does not commit the City to construction in any particular year. Christoffersen explained that a granular material is needed below the water line for adequate surcharging. Hicks moved, seconded by Hansen, that Council authorize the preparation of a feasibility report for the surcharging of Hamline Avenue between Floral Drive and STH 96. Motion carried unanimously. (5 - 0) Status Report - New BriRhton Interceptor Christoffersen reported that Metro Waste will be ready to advertise about Apri~ suggested that Council continue to consider assessing at least a portion of this project; noted that he will be requesting authorization to advertise for bids in late April. . Minutes of Regular Council Meeting, March 25, 1985 Page two Christoffersen noted that he does not have the necessary easements to date, but does not anticipate problems relative to the easements; noted that one of the tower guy posts is within a proposed easement for the interceptor; easements do not affect the McGuire project tBussard property). DesiRnation of Additional State Aid Roads Council was referred to Christoffersen's letter of 3/21/85 and attached drawing of proposed 1.37 miles of additional MSA street, for Council's consideration. Hicks moved, seconded by Hansen, that Council adopt Resolution No. 85-15, DESIGNATING 1.37 MILES OF ADDITIONAL ROADWAY TO THE CITY'S MSA SYSTEM (ATTACHED PROPOSED MSA ROUTE). Motion carried unanimously. (5 - 0) (Christoffersen to determine if turns onto Snelling Avenue can be controlled if designated as a MSA road.) . REPORT OF PUBLIC WORKS SUPERINTENDENT ROBERT RADDATZ Cost Estimate - Temporary RiRht Turn Lane. Hamline Avenue/STH 96 Council was referred to Raddatz's memo re Right Hand Turn Lane, Hamline and Highway 96, and to chalk board drawing of the existing Hamline right-of-way conditions, and the proposed temporary right turn lane, which he estimated could be constructed by City personnel (about 100 hours) and $1,000 - $2,000 (gravel and asphalt), can utilize excess peat mix available to City for road slopes and parks. Raddatz noted that an existing gate valve and telephone pole will have to be relocated, and a permit for the construction will be needed from MnDOT (STH 96 right-of-way). After discussion, Hicks moved, seconded by Sather, that Council authorize Public Works Superintendent Raddatz to proceed with the construction of the temporary right turn lane on Hamline at STH 96 as per memo. Motion carried unanimously. (5 - 0) . 1985 Street SweepinR Raddatz reported that New Brighton will enter into a contract for Arden Hills street sweeping in 1985 using the same contract as in 1984, except the hourly equipment rate would be increased from $35 per hour to $37 per hour (about a 6% increase over 1984). Raddatz said he recommends contracting for street sweeping; suggested Council may wish to consider a longer term contract; sug- gested Council may also want to check spring and fall street sweeping; noted that New Brighton has two sweepers and can provide "spot sweeping" through- out the year, if needed. McNiesh reported that $4,000 was budgeted for 1985 Street Sweeping; cost for spring sweeping in 1984 was $3,500. Hansen moved, seconded by Peck, that Council authorize execution of the Arden Hills/New Brighton Street Sweeping Contract for 1985 spring sweeping of Arden Hills streets as described by Raddatz. Motion carried unanimously. (5 - 0) Temporary Summer Employee Needs Raddatz suggested the hiring of three persons as temporary summer Public Works Department employees in 1985. (Names of individuals to be hired will be provided to Council at a later date.) . . Hansen moved, seconded by Hicks, that Council authorize the hiring of three temporary summer Public Works Department employees for 1985, as described to Council. Motion carried unanimously. (5 - 0) Recommendation - VillaRe Hall Telephone System Raddatz reviewed the recommendation of the Public Works Committee and the costs for the recommended fourth rotary line; noted that a revised system (touch tone, instant recall, etc.) is not recommended at this time; existing phones are adequate. " ~ . . . . . Minutes of Regular Council Meeting. March 25, 1985 Page three Cost of fourth line Rotary or roll-over line Service charge - $52.89/month ($646.46/year) 16.75 (one time charge) 49.50 (one time charge) Total for balance of 1985 -$551.26 Raddatz reported that the added line is not budgeted in 1985. It was noted that currently all lines are busy relatively infrequently. Sather moved. seconded by Hicks, to accept the Public Works Committee's recom- mendation to install the fourth line with rotary feature effective April 1st. Motion did not carry. (Sather voting in favor of the motion; Peck, Hansen. Hicks. Woodburn voting in opposition.) (1 - 4) ReQuest for VillaRe Participation in Costs to Control Erosion, Siems Court at Service Drive Council was referred to Raddatz's memo of 3/22/85 re Ken Abeln property. 3535 Siems Court. Raddatz explained that the service drive serves three properties and is approximately 400 feet in length; noted that Mr. Abeln proposes to upgrade the bank between the drive and the road which he anticipates will cost $7.000 - $8,000 (terracing, timbers. rocks) and would like the City to parti- cipate in the cost if he does the work. Raddatz reported that some of the street surface is cracking. did not have locations of exact street right-of- way. Raddatz noted that the Abeln property frontage is about 180 feet on the service drive. In discussion. concern was expressed re life expectancy of the proposed upgrad- ing, efforts needed in terms of design. extent of upgrade needed for the other properties on the service drive. Raddatz described the design as tying tim~ers into the bank with a screw '(simi1ar to mobile home tie-downs). Hansen moved, seconded by Hicks. that Council pay $1,000 for the upgrading project to prevent erosion of the road. After discussion, Hansen moved to table the motion pending identification of the street right-of-way. Peck and carried unanimously. (5 - 0) until the April 8th meeting Motion was seconded by ReQuest for Resolution re Persecution of Baha'i Minority in Iran - Nadila Birkland Council was referred to letter from Nadj1a Birkland and sample resolution attached thereto. Three Baha'i representatives were present at the meeting; requested adoption of the Resolution by Arden Hills; reported that Rosevil1e had passed a similar resolution; explained that in so doing. it will let Congress know there is grass roots support; lives may be saved if there is enough community support and pressure is put on Iran; it is possible they will stop the persecution. It was explained they are not asking for support of the Baha'i faith; are asking for support of the Baha'is and other persecuted minorities. After discussion. Hicks moved, seconded by Sather. that Council adopt Resolution No. 85-16. as amended. Motion carried unanimously. (5 - 0) Authorization for Mayor to Execute Restated FlowaRe Easement - Jessup Property Council was referred to Attorney Lynden's letter (3/19/85) re Case No. 84-8 Dwight Jessup - Restated Flowage Easement. Hansen moved, seconded by Sather, that Council approve the Restated Flowage Easement and authorize execution thereof by the City. Motion carried unanimously. (5 - 0 ) (Clerk to check date of expiration of variances prior to issuance of building .permit for house). . ....- Minutes of Regular Council Meeting, March 25, 1985 Page four REPORT OF VILLAGE TREASURER DONALD LAMB Investment 3/15/85 - $300,000 at First Federal at 10% interest, to mature 3/17/86. Hicks moved, seconded by Hansen, to ratify the Treasurer's investment. Motion carried unanimously. (5 - 0) Public Safety Committee Meeting, March 18th Council was referred to minutes of March 18th Public Safety Committee meeting. Letter, Lake Johanna Fire Department Hansen noted that the anonymous letter re Fire Code will be on the next Fire Board agenda. . House Numbers It was suggested that canvassing of the City, by Committee members, be pursued, additional notice to residents be delayed until late summer or fall. OTHER BUSINESS Finance Committee Meeting Peck cannot attend the subcommittee meeting on Thursday, March 28th. McNiesh offered to attend. STH 51 and Snelling/Hamline Intersection It was reported that the intersection appears to be hazardous because of deep water and mud. McNiesh will report the conditions to MnDOT. Joint Meeting with Roseville Hansen and Woodburn cannot attend. Woodburn asked Hicks to meet with affected residents relative to their concerns after the joint meeting, and to relay information to Council. . League of Minnesota Cities - Local Government Aids Hansen moved, seconded by Sather, that Council request McNiesh to advise Representative Tony Bennett and Senator Fritz Knaak, by letter,. that the Arden Hills Council supports the new League of Minnesota Cities local government aid formula, described in the March 10, 1985 Action Alert, League of Minnesota Cities. Motion carried unanimously. (5 - 0) REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MCNIESH April Council Meeting Schedule Sather moved, seconded by Peck, that April Council meetings be scheduled as follows: April 2nd - Special Joint Meeting, with Roseville - Roseville City Hall, 7:00 p.m. - Regular Council Meeting - Village Hall, 7:30 p.m. - Work/Study Meeting - Village Hall, 7:00 p.m. - Regular Council Meeting - Village Hall, 7:30 p.m. April 8th April 22nd April 29th Motion carried unanimously. (5 - 0) . Professional Processing Payroll Training Session . Hansen moved, seconded by Peck, that Council authorize the attendance of Jane Lund at the March 28th Professional Processing Payroll Training Session, and the $25.00 registration fee. Motion carried unanimously. (5 - 0) Claims and Payroll Hicks moved, seconded by Peck, that Council approve the Claims and Payrolls as presented. Motion carried unanimously. (5 - 0) r . . . . / Minutes of Regular Council Meeting, March 25, 1985 Page five Adiournment Hansen moved, seconded by Sather, that Motion carried unanimously. (5 - 0) the meeting adjourn at 10:45 p.m. C21~/A~};m)Yle~J Charlotte McNiesh Clerk Administrator ~~~ Robert Woodburn Mayor Notice of MeetinRs Special Joint Council Meeting - Roseville Village Hall - Tuesday, Ap~il 2nd, 7:00 p.m. The next Regular Council Meeting will be held on Monday, April 8th, at 7:30 p.m. at the Arden Hills Village Hall.