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HomeMy WebLinkAboutCC 03-11-1985 , ,. , MINUTES OF REGULAR COUNCIL MEETING Village of Arden Hills Monday, March 11, 1985, 7:30 p.m. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present: Mayor Robert Woodburn, Councilrnembers Dale Hicks, Nancy Hansen, Gary Peck, Thomas Sather None Treasurer Donald Lamb, Clerk Administrator Charlotte McNiesh Absent: Also Present: . Approval of Minutes It was moved by Hansen, be approved as amended. seconded by Peck, that the minutes of February 25th Motion carried unanimously. (5 - 0) BUSINESS FROM THE FLOOR None Park and Recreation Committee Recommendations Park Dedication. North Hei~hts Lutheran Church, Phase I Councilrnember Hansen reviewed the Church's proposal for park dedication. Development is beihl plsnned in thtee phaaa., at thia time North Hlilht. i. proposing dedication of the ponding areas on the site (1.44 acres) as dedication for Phase I development; park dedication for the remaining phases of development is to be negotiated at the time such development takes place. At its meeting of February 28, the Parks and Recreation Committee recommended to Council acceptance of the ponding areas for Phase I dedica- tion. . N.H.L.C. proposed the development of trails, possibly sliding, skiing, and skating areas which Village residents would be welcome to use, as part of their future dedication (phases II and III); said they are contemplating possibly installing a ball diamond, gym, and swimming pool, which they anticipate would be open for residents and satisfy their park dedication requirement. Council consensus was that it is unlikely that Village resi- dents would use Church facilities extensively. Motion was made by Hicks, seconded by Hansen, that North Heights Lutheran Church submit a total park concept plan for all phases of development rather than accepting 1.44 acres as Phase I park dedication. In further discussion, Council determined it may be more appropriate to give N.H.L.C. the Village's recommendation. Hicks withdrew his motion. Motion was made by Hicks, seconded by Hansen, that Council ask Parks Com- mittee to re-evaluate the need for a passive and/or active recreation park site in that general area of the city, and to consider what the needs are with the total development of the Church site for park versus cash dedication. Motion carried unanimously. (5 - 0). . . Gift Su~~estion Booklet The Parks Committee has suggested distributing to Village residents and businesses a listing of items which would be useful donations to the Vil- lage. The suggestion is based on the premise that the Village does not tax for anything over and above necessities, and there may be persons who would like to contribute something, such as a park bench, to the Vil- lage. In discussion, Council expressed concern about some of the verbiage in the sample brochure (e.g. statement that Village will match any contribu- tions) and appropriateness of some of the items listed for donation. It was moved by Hicks, seconded by Peck, that the Parks Committee be encouraged to develop a Gift Suggestion Booklet for the Parks Department and to submit a rough draft, with updated prices of realistic items suggested. Motion carried unanimously. (5 - 0) Council concurred that inclusion of any items for Administration or Public Works Department would be inappropriate. , , Minutes of Regular Council Meeting, March 11, 1985 Page two Spring Program Proposal Council reviewed proposal as submitted, noted fewer co-rec activities, no other significant changes. Motion was made by Sather, seconded by Peck, that Council approve the Parks and Recreation Department's Program for the Spring of 1985. Motion carried unanimously. (5 - 0) 1985 Diseased Tree Removal Contract - Advertisement for Bids Park Director is recommending the same contract form as used in 1984. Council noted that majority of trees were not removed by Village contractor in 1984; noted all costs incurred by City are reimbursed by property owners; only City contribution is Mr. Winkel's time and labor, and the cost of removal of diseased trees in parks. Motion was made by Hicks, seconded by Sather, that Council approve Advertis- ing for Bids for Diseased Tree and Stump Removal contract. Motion carried unanimously. (5 - 0) . Request for Peddler's Permit - Henry Morton Approval of this permit was tabled at February 25 meeting pending (1) Attorney's opinion re grounds for disapproval of permit. and (2) applicant's showing proof of adequate insurance coverage. Mr. Morris showed Council copies of product liability insurance policy, policy covering teenagers employed by them, and insurance coverage of the business, and said they intend to canvass Village approximately every three months. In response to further Council questions, Mr. Morris (representing Mr. Morton) stated that company has been in business 27 years, providing teenagers with an opportunity for after-school employment, as well as profit for the company; use only point-of-sale method. Company attempts to teach teenagers responsi- bilities. instill goals, teach money handling and job skills; utilizes an incentive system that he emphasized was based more on achievement of these skills than actual number of sales. Typically a teen would work from 5:00 p.m. to 8:00 p.m. two to three times weekly. Age range of employees is 14 years . and up; average length of employment probably six months. Motion was made by Hicks, seconded. by Hansen, that Council grant Henry Morton a peddler's permit for the period of one year, pending receipt of necessary insurance documents. Motion carried unanimously. (5 - 0) In further discussion, it was noted that Ordinance does not appear to be clear as to whether permit is granted to individual, or to company, or whether Resolution stating fee of $25 for this permit means "per individual" or "per company". Council requested McNiesh seek clarification of this issue from Attorney Lynden. Finance Committee Recommendation for Auditor Finance Committee has recommended that an Invitation for Proposal for Auditor for 1985 accounts be prepared and sent to six to eight firms; that the two or three most qualified then be interviewed. City has employed present auditor over ten years. Rationale for Finance Committee recommendation is that, while there are advantages in maintaining continuity, there have been personnel changes in present firm destroying some of that continuity, and there are also advantages in obtaining a fresh outlook and viewpoint. Con- tract is awarded for a one year period. Council concurred that present auditor should be invited to submit a proposal. . . Motion was made by Hicks, seconded by Sather, that Council request the Fi- nance Committee to solicit proposals for potential auditors, complete the process, and present recommendation for 1985 auditor to Council by June 15, 1985. Motion carried unanimously. (5 - 0) (Council members may wish to suggest names of potential auditors and may . wish to participate in final interview process.) . . . . , .. Minutes of Regular Council Meeting, March 11, 1985 Page three Status Report, Northpark Business Center Park Dedication A preliminary negotiating session has been held with Woodbridge Properties regarding park dedication for this development. They are proposing that their construction of a small park on this property, including ponding area, fountain and park benches be considered their entire dedication for this area. Council noted this is something they planned to construct as part of their site plan, primarily for the benefit of future tenants. In discussion, Council noted that: the ponding on the site is not used by other Village areas for drain-off, sentiments were expressed for reasona- ble cash settlement. Hicks stated he sees no rationale in using lower percentage dedication for businesses than for residential. Council consensus was to negotiate for a cash settlement in lieu of land, of not less than 77. (107. less 37. credit for ponding area). OTHER BUSINESS DORS. RunninR at LarRe Hansen noted a number of dogs running, unleashed, in Lake Johanna area. McNiesh will arrange for increased amount of patrolling in this area by CSO officer. Finance Committee Report Peck reported the Finance Committee is continuing to research licenses and permits; one city, North St. Paul, is developing formula for basing amount of license or permit on actual costs to the Village in administration, police and fire protection, etc; this committee will be looking at their report when completed. McNiesh said Sheriff's Department will provide data on number and nature of police calls made to various business addresses, to partially determine costs of administering licenses and permits. Chamber of Commerce Sather reported he had attended new member breakfast; discussed trade shows sponsored by this group; suggested Arden Hills Parks Department may wish to arrange a display at one of these shows. illustrating activities available through that department. Parkway ad hoc Committee This group has held its final meeting; Planner Miller's report wil be forwarded to Planning Commission and Parks and Recreation Committee for their review and eventual recommendation to Council for approval. Included in this will be a proposed amendment to Comprehensive Plan, Transportation Section. Cable Committee Committee would like to video-tape future Council meetings for later viewing on government access channel; is urging as much usage as possible of this channel to deter any proposals from Group W to discontinue offering it. Update, Fire Department Negotiations Land Purchase Agreement, approved by Council at its February 25th meeting, did not go to the Fire Department at its March 5 meeting due to Shoreview Council change: In Section E, Reversion After Fifteen (15) Years. add ...if the Fire Department terminates its participation in the fire protection agreement with the Cities; if the Fire Department dissolves, or if the Fire Department discontinues its operation of the Fire Station on the subject property. . . " Hansen moved Council accept this reV1S10n in the contract, as stated, to coordinate with Shoreview's document. Motion was seconded by Hicks, carried unanimously. (5 - 0) Council briefly discussed costs incurred by Shoreview for the audit report on the Firemen's Benefit Unfunded Liability. and took the matter under advisement. ~ Minutes of Regular Council Meeting, March 11, 1985 Page four Youth Services Bureau Hicks reported that Chris Clausen. executive director of the Bureau, had resigned effective March 31. He will be replaced by Dave Wilmes, former director of New Connections, a local chemical dependency center. Hicks has been elected secretary-treasurer of the Bureau's Board of Directors. SnowplowinJ;! Councilmembers were invited to accompany one of the snow plows (should we have another snowfall) to become familiar with the operation and some of its problems. REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Finance Committee Appointment Eric Nesset, Woodbridge Properties, has indicated his willingness to serve as a member of the Finance Committee. Motion was made by Hansen, seconded by Peck, that Council ratify Mayor's appointment of Eric Nesset to the Finance Committee. Motion carried unanimously. (5 - 0) . Human RiJ;!hts Commission Resignation McNiesh reported the resignation of Carol Lloyd from the Human Rights Com- mission, due to conflicting schedules. Motion was made by Hicks, seconded by Hansen, that Council accept this resignation with regret, and that a letter of thanks be sent to Ms. Lloyd expressing the Council's appreciation for her service to the Village on this Commission. Motion carried unanimously. (5 - 0) Claims McNiesh added to list of claims earlier distributed, $9,346.60 to NSCC; this amount will be reimbursed to Village by Group W. Motion was made by Hicks, seconded by Hansen, that Claims be approved as submitted. Motion carried unanimously. (5 - 0) Licenses Motion was made by Hicks, seconded by Peck, that retail sales license, for year 1985, be granted to The Video Shoppe. Motion carried unanimously. (5 - 0) . Ramsey County LeaJ;!ue of Local Governments Meeting scheduled for March 16. 8:30 a.m. to 11:00 a.m. at McGuires, has been changed to the Holiday Inn, Roseville, Board of Director's Room. Joint Meeting with Roseville Council re RCWD Grant Roseville Council is meeting March 11; will discuss date for possible joint meeting at this time; anticipate setting this for April 1 or 2. Hicks can attend April 2, not April 1, Woodburn and Hansen will be out of town for entire week. Hicks noted that Maurie Johnson will probably like to attend this meeting also. (Council members are asked to notify Village office of impending absences from the City to assist in arrangement of meetings.) Shore land ManaJ;!ement Standards Miller will be preparing a Resolution listing changes he is recommending; will be on the agenda of a future Council meeting. Ad;ournment Motion was made by Hansen, seconded by Hicks, that the meeting be adjourned at 10:17. Motion carried unanimously. (5 - 0) . . ~Lcpt;/M}~ Charlotte McNiesh Clerk Administrator i?(~...dN~, Robert Woodburn Mayor NOTICE OF MEETING The next regular Council meeting will be held on Monday, March 25, 7:30 p.m. at the Village Hall.