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HomeMy WebLinkAboutCC 11-19-1984 - .. "-.. . . Minutes of Regular Council Meeting , Village of Arden Hills Monday, November 19. 1984 - 7:30 p.m. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p,m. Roll Call Present - Mayor Robert Woodburn, Councilmembers Dale Hicks, Absent Kathleen Rauenhorst, Nancy Hansen, Thomas Mulcahy - None Also Present - Planner Orlyn Miller. Treasurer Donald Lamb (about 8:45 p.m.), Deputy Clerk Dorothy Zehm . AlProval of Minutes H cks moved. seconded by Mulcahy, that the minutes of the October 29th and November 5th Council Meetings be approved as submitted. Motion carried unanimously (5-0). Business from the Floor None Oath of Office - Councilwoman Nancy K. Hansen Mayor Woodburn administered the oath of office of Councilmember to Nancy K. Hansen and presented her with a Certificate of Election for term ending December 31, 1986. Donation for Cre eau Nature Preserve from Arden lIills Shoreview North Oa s Chamber of Commerce Steve Carlson presented a check in the amount of $750 to the City for use in development of the Crepeau Nature Preserve. Mayor Woodburn accepted the check on behalf ~f the City Council. and thanked Steve and the Chamber of Commerce Arden Hills Fall Festival Committee for its contributions to the development of Crepeau Nature Preserve. REPORT OF PLANNER ORLVN MILLER Case No. 84-30, Site Plan Review - Medical/Dental Clinic, Ospina/ Anderson Council was referred to a t~ansparency of the proposed site plan, to Planning memo (10/30/84), Board of Appeals Report (11/3/84) and to Planning Commission recommendations (Minutes of 11/7/84). Miller noted that Council granted approval of setback variances, in 1978, for a two-story office structure on this parcel, allowing a 10' sideyard and 5' rearyard (10' + 15' variances), based on poor soil conditions; noted that the current application is for a I-story office structure, in approximately the same location on the site, -- requesting a 10' sideyard and 10' rearyard (20' setbacks req~ired). Miller reported that various siting options were investigated; feels the building in the proposed location is preferable to other alter- natives, all of which would require greater encroachment into the poor soil portion of the site. Miller reported that the Board of Appeals and Planning Commission recommend approval of the two 10' setback variances. Miller explained that surface drainage from the site currently is to the southwest, across the Steak Inn parking lot, to a ditch along Highway 51, and eventually to Lake Johanna; noted that with development of the site, this drainage will increase; noted that he and the City Engineer are a little nervous about storm water from one site crossing another; therefore want an agreement from Steak Inn allowing the drainage from this site to continue to cross the \_/- " ---- ------ . Minutes of Regular Council Meeting Monday, November 19, 1984 Page Two Steak Inn parking lot, which is located in the natural drainage way. Miller explained that even if control structures may be needed in the future, the drainage would be in the same direction; reported that drainage across adjacent developed land is not unusual; noted that since drainage provisions were not made when Steak Inn's parking lot was developed, and since the parking lot is located in a low drainage swa1e, it appears the cross drainage is considered tolerable. James Evans, Buetow and Associates, reviewed the five contingencies of site plan approval recommended by the Planning Commission. 1. Provision of additional boulevard trees along County . Road E frontage to assure uniform boulevard appearance. Evans said he is not aware of a plan for County Road,E. requiring uniformity of plantings; will comply when . notified of the plan requirements. Miller said standardize planting is encouraged, not necessarily the same type of tree, but a planting plan for County Road E has not been effectuated. 2. Approval of exterior lighting by City Planner. Miller referred Council to proposed exterior lighting fixture submitted, which he has approved; noted that the fixtures have a hidden lens and hidden light source and are to be mounted at 1410' on 15 I poles. 3. Approval of drainage plan by City Engineer. Miller explained that the proposed drainage plan has been sub- mitted and is acceptable to the City Engineer; noted that the final construction drawing is tO,be submitted for City Engineer's approval. 4, Provision of drainage agreements with Steak Inn and MSI... Evans submitted a letter from MSI advising they have no objections to the proposed grading and drainage plans, provided that the grading results in a blending of the two properties as opposed to the construction of a retaining wall between the properties. Evans reported that a verbal agreement of the drainage plan has been given by Steak Inn; written approval is forth- coming and will be submitted to the City as soon as received. 5. Parking Agreement with Steak Inn... Evans reported that the developers have determined that there is no need for this overflow parking 'on the Steak Inn lot; will strike the steps at the south of the site leading to the Steak Inn lot. Rauenhorst moved, seconded by Mulcahy that Council approve the two 10' setback variances and site plan for the medical/dental clinic, sUbject to written approval of the drainage plan by Steak Inn. Motion carried unanimously (5-0). Park dedication to be resolved prior to building occupancy. . Case No. 84-28, Minor Subdivision - James Sto1pestad Council was referred to a transparency of the site to be subdivided (southwest corner of Highway 96 and Ham1ine Avenue). Miller explained that eventually the parcel is proposed to be divided into two lots to. accommodate two office buildings; explained that the applicant is purchasing the parcel under a contract and has fully paid for a por- tion of the land, which he wishes to divide from the west lot, dividing the west lot into two sub-parcels (la and 1b) in order to take fee title to lot la, the portion for which payment has been made. Miller reported that the Planning Commission recommends approval of a two lot subdivision (instead of the temporary 3 lot subdivision requested) splitting lot 1a from the balance of the site, subject .. - -------------- , Minutes of Regular Council Meeting Monday, November 19, 1984 Page Three to provision of cross-easements for vehicular and utility access purposes on both lots and dedication of the 20' wide strip at the west side of the parcel. Miller reported that City Attorney Lynden has requested that approval of the 3 lot subdivision be subject to the recording of restrictive covenants preventing transfer of the 2 subparce1s to third parties, or building thereon; noted that the applicant is agreeable to either subdivision of the parcel; Lynden has no problem with either method. . The reason for the applicant taking fee title to a portion of the parce1,was queried. Architect,Bishop said he understands it will protect the owner from liens, and reduces interest costs. Rauenhorst moved, seconded by Mulcahy, that Council approve the two-lot subdivision as recommended by the Planning Commission, with cross-easements on both lots for vehicular and utility access purposes, as approved by the City Attorney, and dedication of the 20' wide strip at the west of the west lot. Motion carried (Rauenhorst, Mulcahy, Hansen voting in favor of the motion; Woodburn, Hicks voting in opposition). (3-2) Case No. 84-31, Site Plan Review and Minor Subdivision - Woo bridge Pro~erties Council was re erred to a transparency of the proposed site plan of a 3-bui1ding development, Northpark Business Center by Woodbridge Properties. Miller explained that the property is proposed to be subdivided into 3 parcels as indicated, with cross-easements for access and utilities on each lot. Council was referred to Planning Memo (10/31/84) and to Planning Commission Minutes (11/7/84). Miller reported that the total site coverage is 75% meeting coverage requirements; noted that Lot B, individually, exceeds coverage by about 3% (78% coverage). Miller explained that approval of the site plan and minor subdivision are requested at this time; reported that the Planning Commission recom- mends approval with contingencies: 1. Verification that all lots meet coverage requirements. 2. Grading plan include berming in the parking setback. 3. The RLS is to indicate utility easements for on-site utility lines on all lots and cross-easements for vehicular circulation. 4. Approval of Lighting and Landscaping plans by City Planner for each phase, prior to building permit. 5. Buildings to be as described in "Northpark Business Center . Project Description" submitted with Case No. 84 - 31. Eric Nessett, Woodbridge Properties, noted that the site is in a traditionally industrial neighborhood, with a single building on a single site; explained that they are proposing a 3 lot development with loading areas facing the perimeter of the site, and office areas focused on the center of the site, with the pond area as a major attraction. A colored rendering of the landscape plan was shown. Nessett described the truck access through the site to be from Grey Fox Road at the southeast corner of the site around the east and north perimeter of the site, exiting on the Highway 51 service road at the west of the site. Nesset described the building heights to be 14'-16', slightly higher than the Northpark Corporate Center buildings, to accommodate warehouse space; noted that one building may possibly be 20' feet in height. \./-' . .. Minutes of Regular Council Meeting Monday, November 19, 1984 Page Four Nessett said a signage plan will be submitted later; at present he anticipates a sign at the two major access points (Highway 51 service road and Grey Fox Road). Miller reported that the City Engineer has approved the internal water/ sewer/drainage/traffic concept plan (letter of 11/6/84). Maintenance of the utility lines was queried - are they to be public lines through private property, or private lines. Nessett thought it would probably be the same situation as in Northpark Corporate Center - public lines dedica~ed to and maintained by the City. . Hicks moved, seconded by Rauenhorst, that ,Council approve the site plan and minor subdivision of Northpark Business Center, subject to: l. Gradinq Plan approval by City Planner and City Engineer, including berming in parking setback on gradin~ plan. 2. Lighting and Landscape Plan approval by City Planner prior to Building Permit. 3. Utility Plan and cross-easement approval by City Engineer and City Attorney. 4. Resolution of park dedication prior to building occupancy. 5. Conformance with Northpark Business Center Project Description as submitted (Case No. 84-31). Motion carried unanimously. (5-D) Case No. 84-27, Planned Unit Development Concept Plan Approval - Gerald McGuire Deferred until December 17th Council meeting, at the request of applicant. Cable TV Terry Schuster, Group W, reported that all complaints have been resolved, except two driveway problems which have been delayed until spring. Schuster reported that they have completed distribution and network and are asking for permission to market in Arden Hills. Schuster noted two exceptions, which involve obtaining right of entry agreements (for work on private property) Hunters Park, townhouse area. Schuster said Group W will meet with Hunters Park on December 7th and again in January. In discussion, Schuster was asked the number of homes that can be serviced in a week. Schuster said about 325 to 350; explained they have 15 installers - each can make 4 to 4~/day (60-65/day); noted that they currently have an 8 to 9 day backlog. Schuster explained that a "drop" is the line from the utility pole . to the TV set. Barry Iverson (Group W) explained that in Hunters Park, homes are built on private cul-de-sacs, not the public street (Benton Way) therefore, right of entry agreement is needed. How Group W markets was queried. Is it geographically, by phone calls? Schuster explained that sales persons are assigned a management area, or segment; explained that they start with "door hangings", in plastic bags, relative to Cable TV service, then there is a follow- up to make appointments; service changes, after original installation, are handled by phone and/or direct mail. Schuster said there is a 90-day free installation provided in the ordinance. Bill Bauer (Cable Communications Committee) referred Council to the Committee minutes of 11/12. Bauer explained that the Committee is - . . . Minutes of Regular Council Meeting Monday, November 19, 1984 Page Five not sure whether or not the system is "complete"; wants this verified, but the Commission currently is without an administrator; therefore, there is no one to verify the statfls of the system. Bauer said he has done some checking; finds that Hunters Park, Arden Oaks and the townhouses have no service to date; feels. their not having rights-of-entry is no excuse at this late date. Bauer reported that the Committee has scheduled a meeting with Group W on December 5th to obtain answers to the Committees' . questions before making a recommendation to Council. Bauer reported that the Committee recommends that Council grant approval to market in Arden Hills; sees no purpose will be served in delaying the marketing, so let this process begin. Rauenhorst moved, seconded by Mulcah~ that Council app~ove marketing by Group W in Arden Hills. Motion carried (Rauenhorst, Mulcahy, Hansen, Woodburn voting in favor of the motion; Hicks voting in opposition). Rauenhorst moved, seconded by Hicks, that Council defer approval of Resolution Approving Amendment No.1, Cable TV, Adoption of Ordinance Amending Ordinance No. 226, and Publication of Ordinance Summary until the first Council meeting following the December 5th Cable Communication Committee meeting with Group W. Motion carried unanimously (5-0) Cmiel Heller Pro ert Counci was referred to McNiesh s memo of 11 16/84, advising of order to stop bringing in fill, and advising of concerns re erosion into Round Lake; also of meeting with representatives of Fish and Wildlife. Cmiel and Heller reported that weather had caused delays; advised they now have a written contract with Jacobsen Excavating, and they will be following through with grading of the site. (Copies of letter of 11/16/B4 to Jeff Jacobsen re: Fill and Grading, and approved/accepted by Jacobsen, were given to Council members). Cmiel said no more dirt will be placed on the site; no dirt will be removed from the site; final grading will be done by Jacobsen as per letter. Cmiel and Heller were asked by Council to accomplish the leveling this fall, at their cost, if neccessary, to improve the appearance of the property for the sake of the neighborhood. Cmiel said he thought the grading would probably be done as early as this weekend; advised that he and Heller will be responsible for the seeding, after the grading is accomplished. No Council action was taken. . Request to Terrace Rear of Lot - George Bona Council was referred to McNiesh's memo (11/16/84), advising Council of Bona's request to terrace on the rear of his recently filled property, prior to freezing temperatures. No concerns were expressed by Council relative to the proposed terracing. Approval of 6 foot Fence in Lieu of Dum~ster Screeninq - Arden Plaza Council was referred to McNiesh's memo 11/16/84) advising that Arden Plaza would like to install a 6' board-on-board fence about 350' in length, instead of screening individual dumpsters at the back of the shopping center. . . ".- . Minutes of Regular Council Meeting Monday, November 19, 1984 Page Six Council discussed options which may be more aesthetically pleasing than a 350' board fence; p1antings and/or fence sections were suggested as possibilities. Council deferred action pending comments from Planner Miller and Woodbridge Properties. Status Report - Union Negotiations Council was referred to Rauenhorst's letter of 11/13/84 and Petition for Mediation Services re contract negotiations. Council concurred with Rauenhorsi's offer of a one-year contract with . a 4% salary increase and no change in benefits. (McNiesh to advise the Area Business Representative by letter; also to report any contract concerns of Public Works Supervisor and/or McNiesh to Rauenhorst). Purchase of Parks Department Snow Plow Council was referred to Buckley's memo of 11/8/84. Rauenhorst moved, seconded by Hicks, that Council approves purchase of the Truck Utilities and Mfg., Inc., plow, to be installed on GMC truck, at a cost of $1,610.00, as per memo. Motion carried unanimously (5-0). APrrova1 of Final Payment for Tennis Courts - Schifsk~ Mu cahy reported that Buckley has an agreement that Schifsky will fix a low area in one tennis court in the spring; noted that there is a bond in place and a three-year guarantee. Rauenhorst moved, seconded by Mulcahy, that Council approve the final payment to schifsky for the tennis courts upon receipt of a written contract or letter that the court repairs will be ~ade next spring. Motion carried unanimously (5-0) Approval of Winter Park Program Council was referred to proposed Winter Park Program recommended for Council approval by the Parks Committee. After discussion, in which concerns were expressed re City's liability for certain programs; Sports Injuries & Diet Control Clinic Thinning Your Thighs and Slimming Your Hips Rauenhorst moved, seconded by Hansen, that Council approve the Winter Program Activities with the stipulation that the brochure makes it clear that the Sport's Injuries and Diet Control Clinic is sponsored by a chiropractic clinic and that the brochure includes a disclaimer that the City is not assuming any risk for injuries. sustained while engaging in these activities. Motion carried . Rauenhorst, Hicks. Hansen, Mulcahy voting in favor of the motion; Woodburn voting in opposition) (4-1) Nomination for Rice Creek Watershed District Board of Manaqers Council was referred to letter request from Ramsey County Commissioners, for nominees for consideration by the County Board (10/16/84 letter). Council was also referred to McNiesh's memo (11/16/84) and to letter and attached resume from Gerald A. Sands, requesting consideration for appointment. Rauenhorst moved, seconded by Hicks, that Council nominates Gerald A. Sands to Rice Creek Watershed District Board of Managers. Motion carried unanimously (5-0) . .' . Minutes of Regular Council Meeting Monday, November 19, 1984 Page Seven Roberts Pro erties Fire Line Re uest - 1160 and 1230 Gre Fox Road Council was referred to McNiesh s memo 11/16/84 Hicks moved, seconded by Rauenhorst, to grant Roberts Properties' request to not install a separate fire line to serve 1230 Grey Fox Road, as long as 1160 and 1230 are in one ownership; if one of the parcels is ultimately sold, a new water line will be required at 1230 Grey Fox Road at that time. Motion carried unanimously (5-0). . Status' Report - Third Fire Station Hansen reported that the last Fire Board meeting ended in a "draw"; explained that L.J.V.F.D. owns the land; Shoreview can't build on land it doesn't own. Hansen reported that a list of the fire department's needs has been requested by the Board; has not been received to date; reported that L.J.V.F.D. doesn't have the money to buy the needed equipment, because it used that money to buy the land for the third station; L.J.V.F.D. now needs mone~ for a fire truck. (Hansen to memo Council re Fire Board meeting. Hansen reported that the fire department has been requested to write specs for the needed fire truck. OTHER BUSINESS Hicks reported he has a conflict and will not be able to attend the December 5th Planning Commission Meeting. Woodburn volunteered to attend as liaison. REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH (Absent) Claims Hicks moved, seconded by Rauenhorst that Council approve the Claims as submitted. Motion carried unanimously (5-0) REPORT OF TREASURER DONALD LAMB Investment 11-19-84 - $781,493.09 at First Federal for 6 months, at 9.75% interest. maturing 5-20-85. Rauenhorst moved to ratify the Treasurer's investment. Mulcahy seconded. Motion carried unanimously (5-0). Adj ournmen t . Rauenhorst moved, seconded by Hansen, that the meeting adjourn at 10:30 p.m. Motion carried unanimously (5-0). ~~kJ- 7 ~',(' ~ j'./.'-A,>-t.,:.<., _ / "'" '.'-,,- -~ - C ar otte Mctliesh offe"rt L. Woodburn Clerk Administrator Mayor Notice of Meeting be held on Monday, December 3, The next Regular Council Meeting will 1984 at 7:30 p.m. at the Village Hall. Addendum to Council Minutes of November 19, 1984: Johansen's Request to Employ Temporary, as Needed, Pub II c Works Employee Council was referred to Johansen's memo of 11/16/84. Rauenhorst moved, seconded by Mulcahy. that Coun c I I approves the hiring of Steve~as a temporary employee of the Public Works Department, at $' /hour, as outlined in memo, until January I, 1985. Mot Ion carried unan imous Iy. ( 5-0) Amendments to Zoning Ordinance Council was referred to Recommended Amendments to Appendix A - . Zoning and Chapter 14 - Mobl Ie Homes of the Arden Hi I Is Code or Ordinances, and to Recommended Amendments to Appendix A - Zoning and Chapter 8 - Excavation of the Arden Hill s Code of Ordinances. MI II er rev i ewed the revisions which a re the result of the Councl I Workshop session on November 5, 1984. Rauenhorst moved, seconded by Mulcahy, that Council app rove the Amendments to Appendix A - Zoning and Chapter 14 - Mobl Ie Homes of the Arden Hill s Code of Ordinances, as submitted, and authorize preparation of the amendments In Ord I nance form by the City Attorney. Motion carried unanimously. (5-0) . Miller reviewed the modifications recommended to Appendix A - Zoning and Chapter 8 - Excavation of the Arden HI lis Code of Ordinances. After discussion, Hicks moved, seconded by Rauenhorst, that Council approve the modifications to Appendix A - Zoning and Chapter 8 - Excavation, as submitted, and authorize preparation of the amend- ments In ordinance form by the City Attorney. Motion carried unanimously. (5-0) . . - ------ "e'_ .',",,_ _ -"', ,'., _._...._u~... - ----------