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HomeMy WebLinkAboutCC 07-30-1984 t . -- .."" , I Minutes of Regular Council Meeting Village of Arden Hills Monday, July 30, 1984 - 7:30 p.m. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present - Mayor Robert Woodburn, Councilmembers Thomas Mulcahy, Michael Christiansen, Kathleen Rauenhorst Absent - Councilmember Dale Hicks Also Present - Engineer Donald Christoffersen, Bond Counsel Tom Deans, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm Point of Personal Privilege Mulcahy said he had three items to be placed on tonight's agenda and gave them to the Clerk on Thursday evening; realized that the agenda is very long; said he did not wish to burden Council with any more business than absolutely necessary; noted that one of items is appropriately covered under the Clerk's report, wants two other items on the agenda: - Procedure for appointment of Council member (will withdraw for this evening). - Questions concerning the Mayor's letter to residents, to be inserted between items 8 and 9. (Comes after the individual persons concerns, and not under Other Business, when no one is here to appreciate the matter.) Mulcahy said that the point of personal privilege that he would like to make is that he believes the item should be inserted in the position of 8.5 and he urged its inclusion there. McNiesh said she thought the agenda was very long and she did advise Mr. Mulcahy on Friday that these items were not put on the agenda as line items. McNiesh noted that we do not have a procedure in our bylaws for changing an agenda; stated she thinks it would take a motion. Mulcahy stated that a "point of personal privilege" is not subject to a motion. He said he is asking the Chair to place the item on the agenda at 8.5. Woodburn said he thinks the items is an inappropriate item; referred it to the Council to see if it should be an agenda item. Woodburn said the Chair believes that a change in the agenda usually takes a motion. Mulcahy concurred that a change in the agenda does take a motion, and the proper motion is to re-order the agenda; said he is not making that motion at this time; but is raising a point of personal privilege. which he expects the Mayor to rule on. Woodburn asked for Council comments. Rauenhorst said that the Clerk did ask her to look at the agenda on Thursday at the Finance meeting; felt with 30 items on the agenda, the item could be brought up under "Other Business"; didn't realize it was as important to Mulcahy as it obviously is. Mulcahy said he thinks the item is too important to take up as late as Other Business. Christiansen said he has no comment. Woodburn said the Chair is ready to answer all questions presented in the ways that ar.e common to the previous organization of the Council; said that since the ruling has been asked, and its a unique ruling, he'll have to be guided by guidelines that have been set up, one is Roberts Rules of Order which generally prohibits direct inquisitory questions of anyone; the second is Minutes of Regular Council Meeting Monday, July 30, 1984 Page Two The League of Municipalities Statement that the agenda is made up by the Clerk; the third is my willingness to answer your questions and then if you have any charges or motions to make, that is your privilege. Woodburn noted that the items on the agenda are all "action items" or "advisory items" to us, or asked us from outside; while he stands willing to answer the questions, according I to the cited items does not feel it is an appropriate agenda item; feels the reasons given for not putting it on are certainly appropriate and germane. Woodburn said he feels it would also be of importance for Mulcahy to cite his references since none of the Council is a professional parliamentarian; feels it puts the Chair in a difficult position ... to cite an area we have not used before, or had to use. Mulcahy asked the Mayor's ruling. Answer was "negative". Mulcahy moved to reorder the agenda placing the item at 8.5; the topic - Questions concerning the Mayor's Letter to Residents. Motion did not pass (Mulcahy voting in favor of the motion; Rauenhorst, Christiansen, Woodburn voting in opposition). (1-3) Approval of Minutes Rauenhorst moved, seconded by Mulcahy that the Minutes of the July 9th Council meeting be approved as submitted. Motion carried unanimously. (4-0) Business from the Floor None Public Hearing - Impr. No. SS-W-P-ST-84-1, Roval Hills North Mayor Woodburn opened the public hearing and Clerk Administrator McNiesh verified that affadavits of publication and mailing are on file; notices were published in the New Brighton Bulletin on 7/11 and 7/18/1984 and mailed to affected property owners on 7/16/84. Engineer Christoffersen briefly explained the proposed improvement which consists of water main, drainage, sanitary sewer and streets and gutters; noted that ~ of proposed Arden View Drive is within the the Royal Hills North plat and ~ of the street is outside the plat, extending westerly from the Townhouse Villages. Christoffersen noted that the north ~ of the road is contemplated to serve an estimated 7 lots, similar to those on the south of Arden View Drive in the Royal Hills North plat. Christoffersen reported the esti- mated cost of the improvement at $432,000. (See attached Minutes of Public Hearing on Improvement No. SS-W-P-ST-84-1) -..elL MINUlIB ...., -- 1M", Underground Cable TV Construction Wm. Bauer, Chairman of the Arden Hills Cable Communication Advisory Committee, Roger Franke, North Suburban Cable Commisston Admin- istrator, and Ter~y Schuster, Group W, were present. Bauer reported that underground cable construction has begun in Arden Hills; noted that'some citizens have petitioned to halt the installation of underground cable because of the metal above- gound containers; reported that Group W has begun the installation , . . tit I IIIUIICIL MINUlQ; .. Minutes of Regular Council Meeting Monday, July 30, 1984 Page Three of the underground in the customary manner. the franchise requires that where utilities cable is to be installed underground. Roger Frank explained that the installation is consistent with the other cities in the North Suburban Cable Commission - same as in Roseville, Falcon Heights, etc. Franke reported that public comment is invited at a meeting on Thursday (August 2nd) in Roseville at which time the engineers for Group W will be present to answer questions and make comments and hopefully find a solution to satisfy the residents. Bauer noted that are underground, Perry Lippert presented the petitions to Council, which he said contain about 80 signatures. Woodburn read the petition aloud. Mr. Schuster, Group W Cable, reported that a great deal of time has been spent trying to respond to concerns of residents; noted that the "Brigadoon" area has all utilities underground, including cable boxes; advised that this is a unique situation; advised that Group W's intent is to build the cable as we are doing it now, which is in accordance with the franchise agreement; explained the problems experienced when active electronic equip- ment is buried - - because of snow and cold, experience service problems - boxes are difficult to locate in deep snow and after located have to be thawed. Schuster explained that they do not have the leeway to relocate, because of limited footage; noted that the location of the pedestals is crucial. It was queried whether Arden Hills has the power to hault con- struction. Bauer responded that Group W is acting correctly under the contract - noted that the system is to be operative by November 12, 1984; feels the City does not have the power to require a hault, without rescinding the contract. Franke said the Commission represents the cities - has the same power the cities have. Mr. Smith said the residents in the Karth Lake area are looking for a more aesthetic installation; feel the boxes have a negative impact on the appearance of the Karth Lake area; noted that they are looking for the best cosmetics they can get. Perry Lippert said he feels it is more advantageous to put the boxes underground; boxes can get damaged by the snowplows; noted that there is moisture in the boxes regardless of whether they are above or underground. Rauenhorst moved, seconded by Mulcahy, that Council take the matter under advisement and asked Bauer to represent peoples' concerns on August 2nd and report back to Council. In discussion, Christiansen said it is important that the petitioners attend the Thursday night meeting in Roseville. Rauenhorst noted that the impact is on all Arden Hills residents. Motion carried unanimously. (4-0) Lexington Avenue Lane Striping Rauenhorst moved, seconded by Mulcahy that Council request 3-lane striping of Lexington Avenue. Mr. Lippert presented a petition to Council signed by about 45 people requesting that Lexington Avenue be striped for. 3 lanes, as opposed to 4 lanes. Lippert explained that the reasoning is: - cars would 'be kept out in the roadway, away from the walking/bike path; therefore safer for children. - traffic would be maintained at a slower pace on 3-lanes; therefore, more like a residential street. Minutes of Regular Council Meeting Monday, July 30, 1984 Page Four Andy Holowa spoke in favor of 4-lane striping which he said would be more conducive to the traffic flow; noted that the County Engineer had previously recommended 4-lanes. Holowa said that he feels entering into traffic would be better if there were 4 lanes. Howard Hansen, Amble Drive, said he feels the change from 4 lanes south of Victoria, to 3 lanes north of Victoria, will cause a "bottle neck" and a traffic hazard. , to also be acceptable. will try the 3-lane Woodburn noted that the striping plan will have to the City of Shoreview; noted that the County striping for 3 years, if requested. City Engineer Christoffersen said his recommendation had not been requested; is not prepared to make a recommendation tonight. Christiansen said he feels the proposed 4-lane is the better proposal; opposes 3-lane because of potential rear-ending and sideswiping. Mulcahy said he drove the street today; feels 4-lane is more efficient, but will vote for the 3-lane as an experiment, as long as the County Engineer is amenable to the experiment. Motion carried (Rauenhorst, Mulcahy, Woodburn voting in favor of the motion; Christiansen voting in opposition). (3-1) PLANNING COMMISSION RECOMMENDATIONS Case No. 84-17, Lot Split and Consolidation - Lots 41 and 42, Rohleder's Home and Garden Acres, Alex Chvestuik Council was referred to a transparency of the subject lots in Rohleder's Home and Garden Acres. CDUlICIL IIJIlUIEI DATED Applicant Chvestuik explained that the house on Lot 41 is on the property line; owner wants 20 feet from Lot 42 to consolidate with Lot 41 to provide about a 20' setback for his house. Applicant reported that Council approved the consolidation of Lots 42 and 43 some years ago. McNiesh reported that Lots 42 and 43 are currently combined for tax purposes; noted that the conveyance can be approved "provided that the 20 feet of Lot 42 is combined with Lot 41, and provided that the balance of Lot 42 is combined with Lot 43". Rauenhorst moved, seconded by Mulcahy, that Council approve the lot split and consolidation requested, subject to the recording of the consolidation of Lots 42 and 43 at Ramsey County. Motion carried unanimously. (4-0) Case No. 84-19, Site Plan Review - Roseville State Bank Architect Mod Fedders referred Council to elevation drawings of the proposed addition to the Roseville State Bank, noting that the berming will be removed in an effort to enhance the bank's image. Fedders explained that the bank's exterior will be of brick and glass, which is in keeping with the surrounding buildings. Fedders said the exterior lighting will remain the same; landscaping will be increased and some trees will be relocated. .........Ill1IU1flI ..... In discussion, Christiansen expressed concern relative to the combination of one-way directional chevron parking and vertical parking, which he said may be confusing. Fedders explained the proposed traffic through the site, entering from County Road F and exiting either to County Road F or to Lexington. Woodburn noted that the City gave about $1200 park dedication credit for on-site ponding when the original bank was constructed; noted that the pond area is now disappearing. Christoffersen said he does not believe the drainage plan submitted for his review was for the final phase; he will check. . - I , . . IllJM:lIlII.INutES IlAml ,lDDUICIl UIHIITES ..... CDUffCll MINUJES 'ATED t. M'NUl" 'DATED I -'l.'NUTES IlilIB> Minutes of Regular Council Meeting Monday, July 30, 1984 Page Five Rauenhorst moved, seconded by Christiansen that Council approve the site plan for the final development phase of the Roseville State 8ank (plan dated 7/3/84). Christiansen moved to amend the motion to add; subject to: 1. Approval of landscape plan by City Planner 2. Resolution of park dedication credit given for on-site ponding. 3. Acceptable signage for one-way traffic pattern north of the building. Amendment was accepted by Rauenhorst, and motion, as amended, carried unanimously. (4-0) Case No. 83-15, signafie Plan for Woodbrid~e Properties Scott deLambert, Wood ridge Properties, dlstributed drawings showing drivers' line of sight at the proposed sign location at the Woodbridge access roads on County Road E and Pine Tree Drive; noted that a mock-up of the proposed signs have been installed; reported that, as positioned, the signs provide a clear line of sight for traffic at both sign locations. ~auenhorst moved, seconded by Christiansen, that Council approve the signage plan for North Park Corporate Center (Woodbridge Properties) as presented. Motion carried unanimously. (4-0) Case No. 84-18, Zoning Ordinance Modification - Medical Clinics in Industrial Districts Deferred pending Planning Commission further study and recommenda- tions. Case No. 84-20, Zoning Ordinance Modification - Manufactured Homes Deferred pending Planning Commission recommendations. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN C.G. Rein Drainage - Status Report Christoffersen reported that a drawing has been submitted by Rein of the proposed drainage modifications he proposes which indludes two catch basins and a connection to the storm sewer; believes this is adequate to resolve the drainage problem. Christoffersen said he does not know when the modification will occur; noted that the drawing was received on July 25th, which was the deadline given to Rein. McNiesh reported that Rein will refer the work to a contractor and anticipates work will be completed by September 15, 1984. Council concurred that a letter be sent to Rein requiring completion of the work by September 1st. Water Improvement No. 83-4 - Status Report Christoffersen reported that the work is practically finished; reported that there is still some restoration work and patching to be done. Christoffersen said he has had no personal contact with the residents except one (a sod and culvert complaint) which contractor is attempting to resolve. Bid Award - 1984 Sealcoating Christoffersen referred Council to bid tabulation of the 4 bids received; recommended that the bid be awarded to the low bidder, Allied Blacktop. Christiansen moved, seconded by Rauenhorst, that Council award the 1984 Seal coating bid to Allied Blacktop at a cost of $38,718.75. Motiqn carried unanimously. (4-0) Minutes of Regular Council Meeting Monday, July 30, 1984 Page Six REPORT OF VILLAGE TREASURER DONALD LAMB (absent - report given by McNiesh) Investment 7-25-84 - $1,677,313.12 at First Federal @ 12.30% interest for 6 months, to mature 4/22/85. Christiansen moved, seconded by Rauenhorst, to ratify the Treasurer's investment. Motion carried unanimously. (4-0) Approval of Cost Sharing Formula - Proposed Third Fire Station Council was referred to McNiesh's memo of 7-13-84 reporting that North Oaks has agreed to a 15% share of capital costs; therefore, Arden Hills' share will be 25%. McNiesh reported that Shoreview is waiting for the percentages agreed to by North Oaks and Arden Hills. Rauenhorst moved, seconded by Christiansen, that Council approve a 25% share of the capital costs for the third fire station (County Road I and Lexington). Motion carried unanimously. (4-0) Public Works Committee Recommendation - Time Extension for Summer Employee Council was referred to Johansen's memo of 7-23-84. Rauenhorst moved, seconded by Christiansen, that Council approve the extended employment of Steve Oen for an additional 500 hours at a rate of $5.0D/hour. Motion carried unanimously. (4-0) Public Safety Committee Resignation Rauenhorst moved to accept with regret the resignation of Susanna Taylor from the Public Safety Committee. Motion was seconded by Christiansen and carried unanimously. (4-0) Resignation from the Park Committee Mulcahy moved, seconded by Rauenhorst, that Council regret the resignation of Tim TU9g1e from the Parks Motion carried unanimously. (4-0) accept with Committee. Human Rights Committee Appointments Council was referred to Mulcahy's memo of 7-12-84 recommending the following appointments to the Arden Hills Human Rights Commission: Regular Members Anita Madsen, 3756 McCracken Lane Deanna Supino, 1292 Karth Lake Circle Dorothy Elion, 4448 Arden View Court Tim Byrne, 1131 Benton Way Ad Hoc Members Lois Donalds, (Land O'Lakes) Lizabeth Shusterich, (MSI) Woodburn appointed the four regular members and two ad hoc members to the Human Rights Commission, as recommended in memo. Mulcahy moved to ratify the appointments. Motion was seconded by Rauenhorst and carried unanimously. (4-0) (Vacancies on Commission to be filled in alphabetical order as to term of service.) Request for Use of Water Tower Site for Proposed Communication Tower . Vincent Sedmark, representing NewVector Communications, Inc. was present. Sedmark noted that the City Code permits electronic towers as a matter of right in 1-2 districts and in other districts by Special Use Permit; explained that a whip antenna on the water tower was originally considered, but this is not an option the I . - I , . . , I Minutes of Regular Council Meeting Monday, July 30, 1984 Page Seven company wishes to pursue. Sedmark explained that a tower next to the City water tower can have an aesthetically pleasing effect; noted the tower can be painted any color the City would desire. Sedmark said he wants to work with the City. Rauenhorst and Mulcahy concurred that the City has enough towers; are not in favor of any additional towers. Christiansen said the NewVector proposal appears to be more aesthetically pleasing than other proposals and moved to refer the matter to the Planning Commission at its August 15th meeting for recommendations to Council. Motion was seconded by Rauenhorst and carried unanimously. (4-0) (Mulcahy noted that he had proposed a zoning code modification re towers, dishes etc. some time ago; suggested this be pursued). Landscape Inspection Report - 1315 Red Fox Road Council was referred to Landscape Plan and to report of Landscape Inspector Oelke of 7-24-84. Rauenhorst moved, seconded by Christiansen, that Council approve the landscaping at 1315 Red Fox Road contingent upon the replace- ment of the plant material and sod east of building, and author- ize release of the performance bond. Motion carried unanimously. (4-0) Approval of Fall Park Programs Council was referred to Fall Park Programs as recommended by the Parks Committee. After discussion, Rauenhorst moved, seconded by Mulcahy, that Council approve the 1984 Fall Program as presented and recommend that the Parks Committee review the need for a basketball program. Motion carried unanimously. (4-0). OTHER BUSINESS Mator's Letter to Village Residents Mu cahy inquired as to whether the Mayor knows the bulk rate mail regulations; did he comply with the regulations; has he used this type of mailing before; does he know who is eligible to use the bulk rate mail; how many pieces were mailed. Mayor Woodburn's answer to the questions was that they are personal in nature. Christiansen commented that he feels a Council member has the right to ask a question of the Mayor; Mayor has the right to decline an answer if the question is considered to be personal in nature. Mulcahy agreed; said he feels these questions ought to be as asked and the Mayor ought to be able to answer, does not think they are personal. Rauenhorst suggested that if Mulcahy wants to know if Village money was used, the question is appropriate; feels the other questions are not appropriate. Mulcahy said he feels that none of the questions are impertinent or improper; said he will not pursue them since he does not have the backing of Council. Procedure for Appointment of Council members Mulcahy asked if the deadline to receive applications for Council appointment will be extended beyond August 8th, because the August 13th Council meeting has to be rescheduled. Council concurred that the August 8th date be retained as the closing date. . Minutes of Regular Council Meeting Monday, July 30, 1984 Page Eight Rauenhorst expressed her pleasure in working with Councilmember Christiansen; appreciated his calm and rational approach to problems. Woodburn and Mulcahy concurred with her comments, and said he'd be sorely missed. REPORT OF CLERK ADMINISTRATOR CHARLOTTE McNIESH Karth lake Pumping Costs Council was referred to Johansen's memo of 7-18-84, itemizing the costs incurred for the Karth lake Pumping, totalling $4,321.06, including Public Works Department labor. Rauenhorst moved, seconded by Mulcahy, that no costs be billed to the homeowners since out-of-pocket expense came to less than the $4,000 previously authorized. Motion carried unanimously. (4-0) August Council Meeting Schedule Rauenhorstmoved, seconded by Christiansen, that the August 13th Regular Council meeting be cancelled, since a quorum will not be present, and that August Council meetings be scheduled on August 20th (Special meeting) and August 27th (Regular meeting). Motion carried unanimously. (4-0) i985 Budget Guidelines Salary Multiplier Council concurred with a 4% salary multiplier for the preliminary budget. Interest Rates on Investments Council concurred with 11% Business licenses Council concurred to use the simplified licensing proposal outlined in Mulcahy's memo (7-26-84) for the preliminary budget. Youth Service Bureau McNiesh noted that the Youth Service Bureau is included in the proposed 1985 Human Rights Commission budget submitted by its Chairman. Mulcahy reported that the Commission queried why this item was part of its budget. Council concurred that the Committee should make their recommendations for Council consideration. McNiesh noted that Mr. Clausen will be at the September Human Rights Commission meeting. Rauenhorst suggested that it could be left out of the budget at this time pending recommendations; feels it's a good program. Pro-rating Woodbridge Properties Park Dedication Council was referred to McNiesh's memo (7-26-84). Council concurred that the Park Dedication be pro-rated as outlined in McNiesh's memo: Total site cash dedication - $33,000, Phase I is about ~ total site area - $16,500 payable over 10 years @ $1,650/ year commencing on date of occupancy. Payroll and Claims Rauenhorst moved, seconded by Christiansen, that Council approve the Payroll and Claims. Motion carried unanimously. (4-0) (McNiesh noted that the check for the truck will be held until truck has been de~ivered.) , . . - I , . . ~ I . Minutes of Regular Council Meeting Monday, JUly 30, 1984 Page Nine Planning Commission Meeting - August 15th McNiesh reported that liaison Hicks will not be able to attend. Rauenhorst said she may be able to attend the meeting. Woodburn said he'd also try to attend. Partial Release of Easements - Reilin Documents No. 506938 and No. 509408 ounci was re erre to letter advising that Partial Release of Easements, previously forwarded to the City must be amended, as required by Ramsey County. McNiesh reported that Attorney lynden recommends approval of the Partial Release of Easements as re- quested. Rauenhorst moved, seconded by Christiansen, that Council authorize execution of the Partial Release of Easements, subject to the City Attorney's approval of the re-draft. Motion carried unanimously. (4-0 ) Park Goals for 1984 Council was referred to draft of management goals for 1984 - John T. Buckley (dated 7/9/84) Rauenhorst moved, seconded by Christiansen, that Council approve the goals for Park Oirector as presented. Motion carried unana- mously. (4-0) Adjournment -r Christiansen moved, seconded by Rauenhorst, at 10:45 p.m. Motion carried unanimously. that the meeting adjourn (4-0) ~dU~m~ Char otte McNiesh Clerk Administrator .!)~~~tt15~ PRobert l, Woodburn Mayor Notice of Meeting: The next Special Council Meeting will be held on Monday, August 20, 1984 at 7:30 p.m.