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HomeMy WebLinkAboutCC 04-09-1984 Minutes of Regular Council Meeting Village of Arden Hills Monday, April 9, 1984 - 7:30 p.m. Village Hall . Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present - Mayor Robert Woodburn Councilmembers Dale Hicks, Kathleen Rauenhorst, Michael Christiansen, Thomas Mulcahy 7:45 p.m. Absent - None Also Present - Treasurer Donald Lamb, Planner Orlyn Miller, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm Approval of Minutes Hicks moved, seconded by Christiansen, that the Minutes of the Council Meetings of March 26th and March 27th be approved as submitted. Business from the Floor None REPORT OF VILLAGE PLANNER ORLYN MILLER Case No. 83-27, Lametti Addition Final Plat Council was referred to transparency of the Final Plat of Lametti Addition (Revised 3-6-84), Planning memo (3-27-84) and to Minutes of Planning Commission Meeting (4-4-84). Miller noted the contingencies of approval of the Preliminary Plat: 1. Engineer's approval of streets, utilities, grading and drainage plans. 2. Resolution of Park Dedication. 3. Approval of restrictive covenants by the City Council. 4. Relocation of Lametti Circle 5' - 6' to the north. . 5. IS' sideyard setback from the south property lines of lots 3 and 4, Block 2 (a covenant restriction on these lots.) Miller reported that the approval of streets and utilities will occur when improvements are designed, and before plat is recorded; park dedication will be negotiated by Council before plat is recorded; revised draft of restrictive covenants have been approved by Council; relocation of Lametti Circle appears on the revised plat (3-6-84); covenant restrictions, on Lots 3 a~d 4, Block 2, have not been established. Miller recommended approval of the Final Plat contingent upon the filing of the restrictive covenants on Lots 3 and 4, Block 2. Jon Hoganson, Attorney representing Catherine Lametti, reported that he discussed the recording of the IS' setback restriction with City Attorney Lynden; reported that Lynden agrees that the restriction could simply be noted on the Building Permit, and recorded with the Building Inspector. Minutes of Regular Council Meeting Monday, Apri 1 9, 1984 Page Two In discussion, concerns expressed by Council, if not a recorded restriction, were: 1. Restriction could get lost. 2. Potential land owners may not be aware of the restriction when purchasing these lots. 3. Future construction may be desired, after initial Building Permit is issued (deck, room addition etc.); restriction, if on original Building Permit may not be carried over to subsequent permits. Hoganson explained that his concern is that the restriction, if recorded in covenants, may result as a "cloud on the title" at some time in the future. . Rauenhorst moved, seconded by Hicks, that Council approve the Final Plat of Lametti Addition, subject to the filing of restrictive covenants on Lots 3 and 4 of Block 2 establishing 15 foot sideyard setbacks at the south lot lines, and resolution of the park dedication. Motion carried unanimously. (4-0) Petition for Village to Install Streets and Utilities, Resolution No. 84-12, Orderinq Feasibility Report for Impr. No. 84-2 McNiesh reported that she has the Petition signed by Catherine Lametti, requesting the City to install the streets and utilities, and a letter stating that developer will reimburse the City for the cost of preparation of the feasibility report if improvement is aborted. Hicks moved, seconded by Rauenhorst, that Council adopt Resolution No. 84-2, ORDERING FEASIBILITY REPORT FOR IMPROVE- MENT NO. 84-2. (Mulcahy arrived at Meeting) Motion carried (Hicks, Rauenhorst, Christiansen, Woodburn voting in favor; Mulcahy abstained). (4-0-1) Park Dedication William Muske reported that he has discussed park dedication with Councilman Mulcahy; noted that he would like to resolve the park dedication requirement as soon as possible, in order to know their costs. Mulcahy suggested that Council wait until the value of the property can be determined; is reluctant to accept the Assessor's market value, without further expert opinion that this is an adequate base on which to determine park dedication. Muske reported that in 1982 the assessed land value was $84,000; in 1983 the assessed land value was increased to . $257,400, including the lot on which Mrs. Lametti's house is located (Lot 5, Block 2). Muske ~oted that the land has not been sold; is being developed by Mrs. Lametti; consequently, no appraisal has been made; feels the matter can readily be negotiated on a reasonable basis. Muske advised that the house is assessed at $36,000; house and land at $293,400. After discussion, Mulcahy moved, seconded by Rauenhorst, that Council select an appraiser to determine the "undeveloped land value" of the Lametti plat; appraisal costs to be paid by the developer. Motion carried unanimously. (5-0) (Appraisal to include values of land with and without Lot 5, Block 2). . . Minutes of Regular Council Meeting Monday, April 9, 1984 Page Three Case No. 84-7, Aggregate Sideyard Setback Variance, 3475 Siems Court Council was referred to a transparency of the Nelson lot and pro- posed house location; Planning Report (3-26-84) Board of Appeals report (3-29-84) and Planning Commission Minutes (4-4-84). Miller noted that an aggregate 25' sideyard setback is required in the R-1 District; 20' is proposed, 10' on each side. Miller noted that the facts to consider are: 1. The width of the lot (85' at the setback line) which is 10' below the R-1 District minimum. 2. The size of the proposed house relative to the lot and typical houses in the neighborhood. 3. The effect of the topography of the lot upon the siting of the garage portion of the house. 4. The impact upon adjacent properties. Miller noted that the 10' setback does not negatively impact on either of the adjacent properties; noted that a 28' wide garage is proposed which encroaches on the openness of the lot; noted that in ~he R-2 District~with a minimum lot width of 85', the aggregate sideyard setback is 15'. Nelson referred Council to a letter from Mrs. Opsahl, neighbor to south, stating that she has no objection to the setbacks proposed. Nelson noted that the garage off-set is needed to save at least one large oak tree, north of the gara~e, and to provide the necessary width for the lower garage (lake side) to accommodate an 8' door and service door. Nelson said he prefers a 28' garage, but can live with 26' width if this is necessary. Hicks moved, seconded by Rauenhorst, that Council approve a 3' aggregate setback variance for Case No. 84-7. In further discussion, Mulcahy noted that the Board of Appeals and Planning Commission recommend the variance as requested (5' aggregate); asked if two feet really solved the site problems; noted that the applicant has shown regard for the trees; asked applicant if a 3' variance will allow sufficient room to accommodate an access door in the lower level garage. Nelson said the service door would have to be eliminated. Hicks noted that the intent of the motion was not to restrict the use of the lower garage; noted that an alternative is to move the garage to the north 2'. Motion carried unanimously. (5-0) Case No. 84-8, Front and Sideyard Setback Varances, 3550 Dellwood Avenue Council was referred to transparency of lot and proposed house location, Planning Memo (3-26-84), Board of Appeals report (3-29-84) and Planning Commission Minutes (4-4-84). Miller explained that the lot is a lot of record, a major portion of which is pond area; explained that the applicant proposes to build on the existing narrow ledge of land west of the pond, requiring a 23' front setback variance, and a 3' sideyard variance, for a proposed deck, from the north property line. Miller indicated the location of an easement which was established some time ago to allow filling of a portion of this lot; noted that the filling was not done. Miller explained that the house as drawn encroaches on the easement; applicant has indicated he will change the dimensions of the house to eliminate the encroachment. Minutes of Regular Council Meeting Monday, April 9, 1984 Page Four Miller noted that the 17' setback allows sufficient space on the driveway to park a car, without encroaching on the street r.o.w.; noted the lot is a hardship; house has been designed to fit the buildable portion of the lot; reported that the Board of Appeals and Planning Commission recommend approval. Mr. Jessup reported that he and his wife have discussed the pro- posed house with three neighbors (Osterbauer, 1211 Tiller Lane; Arend, 1227 Tiller Lane and Matteson, 1249 Tiller); submitted a memo, signed by these residents, that they are aware of the plans and the front setback variance of 23' for the house and north sideyard variance of 3' for a deck, and do not object to the plans. Rauenhorst moved, seconded by Hicks, that Council approve the 23' front setback variance, and the 3' north sideyard setback variance for a deck. Motion carried unanimously. (5-0) In further discussion, it was noted that the irregular easement line could probably be modified to accommodate the house as drawn. Miller explained that the easement was created to protect the pond; applicant has indicated that he will change the house and accept the easement as it is, rather than pursue the legal work to change it. Miller noted that the easement modification, or house modifi- cation, does not affect the variance. . Dick Erickson, designer and probable builder of the house, suggested that the City include in its motion that the City is amenable to some flexibility of the easement line, as approved by RCWD, in the event Jessup decides to pursue a modification of the easement line. Hicks moved, seconded by Mulcahy, that Council will grant an easement line change, as approved by RCWD, should the applicant elect to apply for an easement line ~hange. Motion carried unanimously. (5-0) Case No. 83-13, McClung Third Addition Preliminary Plat Miller explained that the hearing was held on June I, 1983, and recommended for approval by the Planning Commission, with contingencies, one of which was approval of the Preliminary Plat of Royal Hills North. Miller explained that Council tabled its motion to approve the Preliminary Plat (12-12-83) pending resolution of the plat to the north (Royal Hills North); noted that Council approved the Royal Hills North Preliminary Plat on 3-26-84. Rauenhorst moved, seconded by Hicks, to place the motion on the table. Motion carried (Rauenhorst, Hicks, Mulcahy, Woodburn voting in favor; Christiansen voting in opposition. (4-1) . Hicks moved, seconded by Rauenhorst, that Council approve the Preliminary Plat of McClung Third Addition, subject to: ~ 1. Approval of location and width of drainage easements and grading by the City Engineer. 2. Provision of an inside r.o.w. radius of at least 25 feet at the turn in Arden Vista Drive. 3. Re-naming of Arden Vista Drive to Arden Vista Circle or Court. 4. Resolution of Park Dedication. Motion carried (Hicks, Rauenhorst, Mulcahy, Woodburn voting in favor; Christiansen voting in opposition. (4-1) Minutes of Regular Council Meeting Monday, Aprn 9, 1984 Page Five . Petition for Village to Install Streets and Utilities, Resolution No. 84-13, Ordering Feasibility Report for Impr. No. 84-3 McNiesh reported that she has the Petition requesting that the City install the streets and utilities; reported that Mr. McClung is out of town and she does not, as yet, have a letter stating that he will reimburse the City for the feasibnity report if improvement is aborted. Rauenhorst moved, seconded by Hicks, that Council adopt Resolution No. 84-13, ORDERING FEASIBILITY REPORT FOR IMPR. 84-3. Motion carried (Rauenhorst, Hicks, Mulcahy, Woodburn voting in favor; Christiansen in opposition). (4-1) Case No. 84-4, Site Plan Review, Scholls. Inc. Expansion of Office/Warehouse, 4440 Round Lake Road West Council was referred to transparency of revised site plan. in- corporating an on-site truck turning area which was recommended by the Planning Commission. Miller noted that a S' setback variance was approved ~reviously at the north line for the expanded warehouse (lS' setback). Miller reported that the on-site turning area provides radii and dis~ance which should adequately accommodate truck turning move- ments; noted that it causes a loss of parking spaces .(from SO to 43). Miller reported that the Planning Commission recommends approval of the revised site plan, contingent upon administrative approval of exterior lighting and landscape plans, and a revised site plan showing a deferred parking. area at the southwest of the site to accommodate 2S+ spaces for future construction, if needed. Miller said the additional parking will not exceed maximum site coverage requirement. . Applicant Harold Schroeder was present, and submitted a revision of the site plan incorporating the deferred parking area requested by the Planning Commission; explained that the exterior lighting plan and landscape plan will be prepared and submitted for approval. Rauenhorst moved, seconded by Mulcahy, that Council approve the revised site plans for the Scholls, Inc. office/warehouse expansion (4-9-84). Motion carried unanimously. (S-O), ; Stock ilin of Black Dirt -Red Fox Road Council was referred to ehm s memo -3-84. pp ieant L oy Riebe was present and gave Council a letter from George Reiling giving the applicants, Lloyd Beyer and Lloyd Riebe, permission to stockpile topsoil on his property on the north side of Red Fox Road. Riebe explained that they propose to stockpile the black dirt in the same location class S had been stockpiled and removed, about half way between the Emerald Inn and the new office/warehouse; plans to stockpile for about 2 years; explained that the dirt will be used for lawns. Riebe explained that the pile would be S'-6' high and will be hauled in S-yard and la-yard trucks, beginning about August 1984. Riebe said that they do not intend to pulverize at this time; possibility of pulverizing later; said no signs are proposed. Rauenhorst moved, seconded by Hicks, that Council grant the temporary stockpiling of black dirt on the Reiling property (north side of Red Fox Road; pile to not exceed 6' in height and to be removed by September 18, 1985 at which time site shall be restored; Red Rox Road shall be kept clean during hauling operations; stock- pile shall not be over the north/south water and sewer easement. Motion carried unanimously. (S-O) Minutes of Regular Council Meeting Monday, April 9, 1984 Page Six Proposal of Police Chief John Kellev re Contracting for Police Services with New 8righton Council was referred to letter proposal for contract police services between Arden Hills and New 8ri9hton prepared by the New Brighton Police and Finance Departments (4-5-84). New Brighton Chief of Police John C. Kelley and Finance Director Margaret Eagan were present to answer questions relative to the proposal which was presented by Kelley. Kelley described the proposed service to be full law enforcement, to include patrol, investigations, traffic enforcement and crime . prevention at a cost savings to Arden Hills, over a two-year period, of about $100,000. Patrol service would be by 6 officers, instead of the current 5\, and will provide 24 hour coverage dedicated to Arden Hills, supple- mented by reserve officer patrol and explorer post activities. Kelley explained that response time will be faster; strong emphasis is placed on residential patrol and crime watch program; officers are on a 6 days on 3 days off schedule. Kelley explained that the crime prevention services would include Operation Identification, Operation Childprint, Neighborhood Watch Program, and the Police Reserves sponsor a Law Enforcement Explorer Post which already has several Arden Hills youth as members. Kelley referred Council to a comparison of Crime Clearance Rates, 1980 thru 1983, showing the percentp~~crime rate clearance in New Brighton, Arden Hills and the ~~:~-wide average; comparison indicated a low percentage of crime clearance for Arden Hills. Kelley advised that all investigations are performed by uniformed and plain clothes personnel; recruitment of personnel since 1983 is by MPRS police recruitment systems, which includes physical agility tests and psychological tests. Kelley said this does not preclude hiring from other sources, but he is reluctant to bringing people in laterally. Kelley explained that Arden Hills will get a mix of seasoned and entry level personnel. Cost projections were reviewed by Kelley, compared with Arden Hills' current service. Kelley noted that the 32~/mile (instead of current 35~/mile) is obtained by the conversion of patrol cars to propane. In discussion, Kelley was asked why New Brighton wants to provide Arden Hills with law enforcement services. Kelley explained that it will enable New Brighton to spread its overhead costs, and New Brighton, as well as Arden Hills will save money. Kelley noted that the cost projections are estimates; noted that both New Brighton and Arden Hills are dealing with the same people, and have about the same population base. Kelley said he does not foresee the need for an increase in support personnel; feels his staff can absorb the additional clerical. . Kelley said that "Arden Hills" can ve~y visibly appear on the patrol cars as well as "New Brighton". Kelley explained that Crime Watch is handled by the police force; Operation Identification is handled by CSO in conjunction with the police Crime Watch program. . . Minutes of Regular Council Meeting Monday, April 9, 1984 Page Seven The advantages to Arden Hills, described by Kelley, were: - better police service - a safer community - people will feel safer ~ith more visibility of patrol cars - s{rong emphasis on Crime Watch will make citizens feel and be safer ---- The time frame needed to include Arden Hills was estimated to be 90 days. Kelley explained that he would work with the County to resolve things which are in process at the time of contract. change; noted that certain functions are county-wide and keep on going outside of the City lines. It was noted that cost projections under Ramsey County show an increase of 6~%; and considerably lower under New Brighton. Kelley said i~direct personnel costs would be about $10,000 less the second year. A question was raised on how much the budget would increase if New Brighton were to absorb Ramsey County officers. Kelley said he is reluctant to bring people in laterally; noted that Union Contracts may enter in. There were no comments from the floor relative to the proposal. Council took the proposal under advisement and thanked Kelley and Eagan for the presentation. Bid Award - 1984 Diseased Tree and Stumt Removal Contract Council was referred to Buckley's memo 4-5-84). Hicks moved, seconded by Rauenhorst,'that Council award the bid for 1984 Diseased Tree and Stump Removal to the low bidder Bluemel Tree Service, Hudson, Wisconsin. Motion carried unanimously. (5-0) REPORT OF VILLAGE TREASURER DONALD LAMB Investment 3-28-84 - invested $200,000 at First Federal at 10.60% interest for 6 months, to mature 9-26-84. Christiansen moved to ratify the Treasurer's investment. Motion was seconded by Hicks and carried unanimously. (5-0) Resignation of Finance Committee Member Christiansen moved, seconded by Hicks, that Council accept with regrets Mark Sullivan's resignation from the Arden Hills Finance Committee. Motion carried unanimously. (5-0) A roval to Attend MRPA Institute for Professional Council was referre to Buckley's memo an attache Rauenhorst moved, seconded by Christiansen, that Council authorize Buckley's attendance at the MRPA Institute for Professional Develop- ment on May 2nd and 3rd at Camp Courage at a cost of $60.00. McNiesh noted that the expenditure is within the budget. Motion carried (Rauenhorst, Christiansen, Mulcahy, Woodburn voting in favor; Hicks voting in opposition). (4-1) (Hicks does not think the program, in general, pertains to the Arden Hills parks program, as described.) Discussion re Proposed Fire Station Council was referred to a letter from Shoreview City Manager Gary Dickson (4-5-84) requesting Council's response by Mid-May to a detailed fire service analysis consisting of various scenarios, options and cost comparisons. " '. Minutes of Regular Council Meeting Monday, April 9, 1984 Page Ei9ht Woodburn reported that he drove the routes, at relatively slow speeds; there is a minute to 2 minute difference with the present station being closer to us than the proposed new station; feels there is no response time decrease for Arden Hills that he can see from the new station. The biggest advantage Woodburn sees is possibly of increased recruitment; suggested that by increasing the existing stations, if they have room, they would probably do as well, or better, for Arden Hills. Woodburn said his biggest concern is justifying the on-going costs to our tax payers, which appear to be about $40,000 extra/year beyond the capital costs when the new fire station is functioning; feels this $40,000 would give Arden Hills little extra protection,except the possibility of additional fire . fighter availability; another concern is whether the site advantage to Arden Hills is worth 33.7% of the cost. Hicks noted that option #1 (scenario #2) appears to be the cheapest long term alternative for Arden Hills, assuming the accuracy of the projections; noted that the first 10 years costs are high, and suggested that possibly this out of proportion front-end money doesn't justify the ultimate lower costs after 1993. Hicks said option 3, in his opinion, is not a good alternative for Arden Hills; Option 2 looks to be the better one for a period of years, and then it is more costly. Christiansen asked why Highway 96 is considered a viable line for option #2 when Station #2 is also north of Highway 96; seems an unrealistic line. Christiansen noted that options #2 and #3 are advantageous to Shoreview; therefore option II looks better to us. In discussion, it was noted that the situation is unique because the existing stations have not been paid for by the contracting cities. It was noted that one alternative suggested by Shoreview Mayor Wedell is not included in the scenario - Shoreview to pay the cost of the 3rd station land. Hicks'said, in his estimation, the land cost is too high. Rauenhorst said she can see some benefit to Arden Hills, but much more benefit for Shoreview; noted that Shoreview wants the station one way or another; feels there is room to negotiate, favors keeping the system intact. Some concerns expressed were: - lack of detailed projections of operational costs of the new station. - land and building costs seem expensive. will the level of service increase by 50%. - accuracy of option #3 projections. Council action was deferred to the next Council meeting. Other Business . Rauenhorst suggested that Council meetings be scheduled relative to expedite Council meetings. Hicks reported that the Youth Service Bureau proposed budget for next year proposes a 15% increase for participating cities; noted that Roseville and Arden Hills suggested 10% is more realistic. retreat or discussion non-action meeting procedures in order to -' . . Minutes of Regular Council Meeting Monday, April 9, 1984 Page Nine REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE McNIESH Approval of Peddler Permit - Blue Bell Ice Cream Rauenhorst moved, seconded by Hicks, that Council approve the Blue Bell Ice Cream Permit for packaged ice cream vending. Motion carried unanimously. (5-0) A roval of Northrid e Emerald Machine License ic s moved, seconde by r stlansen, t at ounCl approve e 1984 hotel and vending machine licenses for Northridge Emerald Inn. Motion carried unanimously. (5-0) Claims and Payroll Hicks moved, seconded by Christiansen that Council approve the Claims and Payroll as submitted. Motion carried unanimously. (5-0) Adjournment Hicks moved, seconded by Rauenhorst, that the 12:00 midnight. Motion carried unanimovsly. meeting adjourn at (5-0) ~~~ Charlotte McNiesh Clerk Administrator ~~~~ R oert L. Woodburn Mayor Notice of Meeting The next Council Meeting will be held on Monday, April 23rd at 7:30 p.m. at the Village Hall.