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HomeMy WebLinkAboutCC 03-26-1984 Minutes of Regula~ Council Meeting Village of A~den Hills Monday, Ma~ch 26, 1984 - 7:30 p.m. V III age Hall Ca II to O~de~ Pu~suant to due call and notice the~eof, Mayo~ Woodbu~n called the meeting to o~der at 7:30 p.m. Ro II Ca II P~esent - Mayo~ Robe~t Woodbu~n, Councllmembe~s Dale Hicks, Kathleen Rauenho~st, Thomas Mulcahy - Councllmember Michael Ch~lstlansen _ T~easurer Donald Lamb, Englnee~ Donald Christoffersen, Cle~k Admlnlstrato~ Charlotte McNlesh, Deputy Cle~k Do~othy Zehm Absent Also P~esent " App~oval of Minutes Rauenhorst moved, seconded by Hicks, that the 12th Council MeetIng be app~oved as amended. unanimously. (4-0) Minutes of the March Motion ca~rled BusIness from the Floor None REPQRT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Sto~m Dralnaqe Study - Amendment to North Central Drainage Plan Council was referred to Englnee~ls letter of 3-22-84 re Revision to Arden Hills North Central Drainage Plan, and to attachments thereto. A transparency of the area Included In the North Central Drainage Plan was shown, and ChrIstoffersen Indicated detention basin A-6a which Is proposed by the Royal Hills North plat to be filled. Christoffersen explained that In review of the North Central Drainage Plan, It was determined that the elimination of Basin A-6a does not cause significant Impact on the downstream facilIties, provided a 73 Inch span arch culvert Is Instal led, Instead of the existing 18" and 30" culverts under Snelling Avenue, to carry runoff from a 100 year storm. Ch~lstoffersen reviewed computation sheets with Councl I; recommended that If the Alte~nate (District A-6) Is app~oved, that It be referred to Rice Creek Watershed District for approval and that the North Central Drainage Plan be amended accordingly. Rauenho~st moved, seconded by Hicks, that CouncIl amend the North Central Drainage Plan to Include Alte~nate (A-6) and recommend approval of the amended North Central Drainage Plan by the Rice Creek Watershed Dlst~lct. Motion carried unanimously. (4-0) 4 Preliminary Plat Approval - Royal HI lis North Council was ~eferred to a transparency of the proposed Preliminary Plat of Royal Hills North, IndicatIng Its o~lentatlon to the pro- posed McClung Third AddItion to the south, and the Townhouse Villages to the east; noted that the plat Includes t of the east/west ex- tension of A~den View D~lve, the othe~ t of which Is p~oposed to be obtained f~om property to the no~th by condemnation. Christoffersen Indicated a ravine which runs In a southeasterly direction at the south of proposed McClung's Third Addition, dividing the north a~ea from the south; explained that access to McClung's Third AddItion Is, consequently, to the north, to the Royal HI I Is North plat. Christoffersen reported that anticipated traffic from east to west, through Royal HI I Is North Is about 150 trips/day (townhouse a~ea to Snelling): noted that the proposed Arden View Drive extension wll I entail difficult grading and engineering to accomplIsh the 6% g~ade requIred by ordInance; suggested that app~oval of the plat provIde for some flexibility In this ~oad locatIon. Minutes of Regular Council Meeting Monday, March 26, 1984 Page Four Improvement No. SS-83-6, Sewer Extension South of Round Lake - Suqqested Boundaries for Assessment Councl I was referred to a transparency depIctIng the boundary of the sewer servIce area that Is assessable. Christoffersen noted the propertIes that had previously received a front foot and/or area assessment; noted that al I properties have received at least an area charge for sanitary sewer; noted that a few propertIes, south of Round Lake, have not recel~ed a front footage assessment. Hicks move.d, seconded by r.1ulcahy, that Counci I adopt Resolution No. 84 - I I, Re c e i v i n g Re p 0 r tan d S c h e d u I i n gaP ubi i c He a r I n g 0 n Apri I 23, 1984, at the Vi Ilage Hall at 7:30 p.m. 14otion carried unanimously. (3-0) NoticeS to be sent to propertIes north of 1-694, south of the t Section line of Section 21 west of the , Anoka cut-off (Highway 10) and east of the west VIllage line C35W). Improvement No. SS-W-P-ST-81-3, Arden Oaks , Approval of Chanqe Order No.2 Hicks moved, seconded by Mulcahy, that Council approve Change Order No.2. Motion carried unanimously. (3-0) (Relocation of Water Hydrant at north end of Pascal Avenue to allow for enlargement of turn around). Accept Project as Substantially Complete and Approve Payment No.9. Council was referred to Christoffersen's letter (3-19-84). Christoffersen reported that about a dozen Items are pending completion; recommends a retainage of 2%. Christoffersen saId the the street paving Is considered structurally good, but has poor appearance: - roller marks are visible - coarse material Is evident - not properly finished - seams are visIble Christoffersen explained that he feels these inadequacies can be corrected by future seal coating, which he estimates can be done for $3,100. Hicks moved, seconded by Mulcahy, that CouncIl accept the project as substantially complete and approve Payment No.9. Motion carried unanimously. (3-0) (Christoffersen noted that the warranty periods begins at the time project is accepted as substantially complete.) Approva I of Chanqe Order No.1, Impr. No. W-83-4, Water NortlL..2.f. STH 96 Hicks moved, seconded by Mulcahy, that CouncIl approve Change Order No.1, Impr.No. W-83-4, water north of STH 96 (Addition of exterior hose blbbs to three residences for purposes of providing well sampling points). Motion carried unanimously. (3-0) (Council concurred that the $1,007.50 expenditure Is considered to be a lot of tax money for the change order.) Approval of Tennis Court SpecifIcations and Advertisement for Bids Council was referred to Buckley's memo (3-23-84) and to Advertisement For BIds. ~ McNlesh reported that the SpecificatIons were prepared by Buckley and have been reviewed by Planner MIller; are recommended for Council approval. Hicks moved, seconded by Mulcahy, that Council approve the tennis court specifications and authorize advertisement for bids. Motion carrIed unanimously. (3-0) Minutes of Regular CouncIl Meeting Monday, March 26, 1984 Page Five (Bid opening Is scheduled at 2:30 p.m. on Tuesday, April 24th at the V III age Ha II. ) Approval of Junior Mustanl:J Basketball Instructors Councl I was referred to Buckley's memo (3-23-84) recommending the hiring of three additional Instructors at $4.25/hour. . Hicks moved, seconded by Mulcahy, that Council approve the hIring of Scott Schneldermann, Todd Swanson and Roy lucas, as Instructors for the Spring Junior Mustang Basketball Program at $4.25/hour. Motion carrIed unanimously. (3-0) Public Hearlnl:J - Revised Uses of Federal Revenue Funds for 1983 - 9: 30 p. m. Mayor Woodburn opened the Public Hearing at 9:30 p.m. After determinIng that there were no comments for or against the Suggested RevIsed Uses of Federal Revenue Funds for 1983, the Public Hearing was closed. Mulcahy moved, seconded by HIcks, that Council approved the revised uses of Federal Revenue Funds for 1983 as listed In McNlesh's memo of 3-6-84: Public Works Automotive Equipment Maintenance - Public Works BuIlding $24,100 8,900 $33,000 Motion carried unanimously. (3-0 ) Case No. 84-4, Setback Variance, Bulldlnl:J ExpansIon, 4440 Round lake Road West, Scholls. Inc. - Harold Schroeder Har~ld Schroeder (Schroeder Assoc. ~rchltects) explaIned that when designed, the original building was at 15' setback from the north property line (10' was required>' Schroeder said the original plan showed the future expansion of the warehouse as now proposed, extending the north wall at the 15' set- back line; a variance of 5' Is now required because, In the InterIm, the setback requirement was changed to 20'. Schroeder explained that when the original building was constructed, two knock out panels were provided In anticipatIon of the future expansion; noted that thev are 20' high load-bearing concrete wal Is; panels are located to align with existIng aisles. Schroeder ex- plaIned that the expansion Is also designed to not disturb underground electric and utIlIty lines; explained It would be a real economic hardshIp amounting to an estimated half-mllllon/yeat If the 5' of storage Is eliminated (about 1000 square feet). . Mike Scholls, President of Scholls. Inc., saId he evaluates the storage space at $500/square foot noted that the W.W. GraInger setback has been established north of the Schol Is site, with the building located to the north, and a wide circulation area between the building and the Scholls north line; explaIned that when the proposed warehouse expansion plans were prepared, they relied on the previously established setback of 15', as was shown on the original site plan. Schroeder Indicated the approxImate locatIon of existing water, gas and electrIc lInes, In relatIon to the proposed north wall of the warehouse addItion. Schroeder noted that Scholls went to a lot of expense to ass~re that the site wi II be aesthetically pleasing; noted that the site plan has been revIsed to respond to the concerns of the Planning Commission by: - narrowing the throat of the west dock access, - provIding an on-site turn area, and - providing additional landscaping In the dock and turn around area. Minutes of Regular Council Meeting Monday, March 26, 1984 Page Six A colored rendering of the proposed building exterior was shown to Council. Schroeder explained that they tried to accommodate all ordinance requirements when the original building was bul It; now the requirements have changed; seems unreasonable to Impose the changes now. In dIscussion, Hicks suggested that a 5' recess In the long warehouse wall might help reduce Its "extremely long appearance". It waS explained that there wIll be a break In the roof line. Hicks said he feels the only justification for granting the variance may be the existIng waterline location; would like to know Its exact location and If It would be damaged by building too close to It. 4It Mulcahy noted that the Interim change In ordinance requirements also seems a justifiable basis for granting the variance. Hicks moved, seconded by Mulcahy, that Council approve a 5' setback varIance from the north lot line for the expansion of the warehouse (15' from property line). MotIon carried unanimously. <3-0) Cable Communication Advisory CommIttee Recommendation for 107 Channel, Two Cable System with Interactive Capabll Ites Coyncll was referred to recommendation of the Cable Communication Advisory CommIttee (MInutes of 3-15-84). ChaIrman Bauer referred Council to a draft of the letter he proposes to send to the North Suburban Cable Commission, conveyIng Council's action of March 12th, that Arden HII Is will not accept any proposal reducIng channel capacity from the original 107 channels. Ken Froslld reported that the Advisory Committee was unanimous In Its recommendatIon to Councl I; strongly feels Arden Hills should have the servIce In the origInal contract. Mr. Roger Franke, Administrator of the North Suburban CommissIon, and Jim DanIels and Dave Testa, Group-W, were present. Testa explaIned that Group-W Is working to restructure a viable plan for the North Suburban CommissIon which Is feasible today; advIsed the contract changes are needed; noted that holding to the 2 cable system would undermIne the recent efforts of Group-W, and delay cable service for several months, and would not be In the best Interest of the Councl I 's constituents. Testa explaIned that the proposed changes are consistent with cable companies throughout the country; noted that the cost of providing the 107 channel 2-cable system was underestImated; advised that the changes worked out are conslstant with municipalities throughout the country, and will permit a high quality system to go ahead at a reasonable cost. Testa explained that everybody will be a wInner; explained that the second cable can be activated at a later date If It Is needed; noted that a 60 channel system Is more than adequate - can't possibly fil I all the channels of the two-cable system now. Testa explained that when Group-W saw problems arising, It Informed ... the Commission in an effort to work them out; reported that the ,., service Is antIcipated to start In AprIl; asked that Council agree with the Commission to approve the system offered (60 channels at this time, with addItional channels to be activated later). Testa advised that cable companIes are experiencing dynamic changes In technology, programmIng, FCC rulIngs etc. Some of the concerns expressed by Councl I were: 1. Why Group-W was not aware that the 107 channel system would not be feasible when It was bid. 2. Why Group-W did not foresee that changes were forth coming. 3. Why the Interactive system Is not feasible. Minutes of Regular CouncIl Meeting Monday, March 26, 1984 Page Seven . 4. Why the cost of the system was grossly underestimated. Testa explained that Group-W Is not faultless; could have done a better job of estimating; advised that some things that sounded good never came to pass (shopping from home, banking, etc. - noted that the economIcs are not there and are apparently not essential services to the majorIty of subscribers. Testa said he feels the Commission will endorse the negotiated settlement; noted that an estimated two to three million dollars wI I I be saved (about 10%> by not activating the second cable, and provIding 60 channels, Instead of 107. , Mulcahy noted that Group-W has apparently been successful In Involving the Commission with Group-W's problems; feels we ought to receIve damages and feels we ought not to give up what we have a contract to receive. Mulcahy said he Is not impressed that Arden HI I Is should concede; feels It Is Important for the City to get what It bargaIned for, and feels the City ought to start over again, If necessary, to get the system It wants, even If it takes another 2-3 years. Mulcahy said he feels the CommIssion made concessIons out of wearIness, and feels the CommissIon should go to court, If necessary, to get the services the contract Is to provide. Testa advised that the 2 cable system Is not financially vIable now; noted that Council's constltuants won't have the service they were promised even with 107 channels. Bauer summarized the reduced system that is proposed for Commission approval; commented t~at the service that the Commission ultimately accepts, he feels, should be one that will adequately serve us for many years; feels the original system should be restored which he considers Is the best system for Arden Hills subscribers. Ken Froslld added that the publ Ie Interest Is Councl I 's job; noted that we can acknowledge that technology has changed, but we have had many proposals over the months and there Is no Indication that technology will stop changing. The general concensus of Councl I waS that Council's response at the March 12th meeting stl I I stands. Hicks said he would like It to go on record that we recommend to the Commission that It s'lck to the original contract or new bids be Initiated. Human Rights Commission Recommendation for Ordinance Revisions Council was referred to the Human Rights Commission Minutes of March 1 st. Councl I concurred that the City Code be amended to reflect the changes recommended. . Hicks moved, seconded by Mulcahy, that Council authorize the Human RIghts Commission to engage In "no fault" grievance procedures now; Councl I to give attention to the recommended ordinance changes at the time up-gradIng of the City Code Is authorized. Motion carried unanimously. (3-0> ~olntment to RCWD Citizen's 509 Task Force Woodburn appointed volunteer Marvin Sorvala, 1720 Chatham Avenue, as citizen member to the RCWD Citizen's 509 Task Force, and appointed Councilman Thomas Mulcahy as the elected representative. Hicks moved to ratIfy the appoIntments. Mulcahy and carrIed unanImously. (3-0) Motion was seconded by ~, Minutes of Regular Council Meeting Monday, March 26, 1984 Page Eight Councl I Meetin~ Schedule HIcks moved, seconded by Mulcahy, that a Special Council Meeting be scheduled on March 27th at the Shoreview Village Hall, and that Regular April Council MeetIngs be held on Monday, April 9th and April 23rd at the Arden Hills Village Hall. OTHER BUSINESS Public Works Hicks reported receipt of a few cal Is from residents relative t~ excessive use of sand this winter, and damage to lawns by snowplows. Hicks noted that PublIc Works Supervisor Johansen Is apparently aware of the problem and Intends to repair damaged lawns with black 4It dirt and seed; wi II roll back existing sod when feasible, and wll I do some curb repair where necessary to prevent erosion. Youth Service Bureau Hicks reported that the Bureau is requesting that businesses be solicIted for funds to support Its youth employment program; reported the Bureau Is placing youth In Jobs In ImpressIve numbers; Youths earned about $200,000 last year. REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE McNIESH Volunteer to Serve on Finance Committee Woodburn appointed volunteer Monlka Tuggle, 4126 James Circle, to the Finance Committee. Hicks moved to ratify the appointment. Motion was seconded by Mulcahy and carried unanimously. (3-0) Claims and Payroll Hicks moved, seconded by Mulcahy, that CouncIl approve the Claims and Payroll. MotIon carried unanimously. (3-0) Request to Reduce Speed on Hamline McNlesh reported receipt of a call requesting that the speed on Hamllne be reduced to 20 mph because of the rough road condItions. McNlesh reported that yellow "Rough Road - Reduce Speed" signs are being Installed temporarily; noted that Council may wish to pursue a speed reduction through the County and State. Council referred the request to the PublIc Safety CommIttee for its recommendatIons to Council. Adjournment Hicks moved, seconded by Mulcahy, that the meetIng adjourn at 11:30 p.m. Motion carried unanimously. (3-0) ~.WA~ Charlotte McNiesh Clerk Administrator ~?/f~~~- / obert L. Woodburn Mayor 4It Notice of Councl I Meetln~s: Special - Tuesday, March 27th at Shorevlew VIllage Hall at 7:30 p.m. Regular - Monday, April 9th at Arden Hills V'lllage Hall at 7:30 p.m. Regular - Monday, April 23rd at Arden Hills Village Hall at 7:30 p.m. (Instead of April 30th)