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HomeMy WebLinkAboutCC 01-30-1984 Minutes of Regular Councl I Meeting Village of Arden Hills Monday, January 30, 1984 - 7:30 p.m. Village Hall . Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Ca II Present - Mayor Robert Woodburn, Councilmen Thomas Mulcahy, Michael Christiansen, Dale HIcks Absent - None Also Present - Engineer Donald Christoffersen, Treasurer Donald Lamb, Clerk Administrator Charlotte McNlesh, Deputy Clerk Dorothy Zehm Approval of Minutes Mulcahy moved, seconded by Christiansen, that the MInutes of January 9, 1984 be approved as corrected. Motion carried unanimously. (4-0) Business from the Floor Mr. Harry St. Germain, 4324 Arden View Court, advIsed Council of an apparent break down In communIcatIon relatIve to a recent water main break; reported he didn't have any water for 27* hours; reported that he called the Ramsey County Sheriff to report that he had no water, and received no Information from them as to when repairs would be made; reported he was also not able to reach anyone In the city Public Works Department or the T.H. homes associatIon, and had no contact from the City until Monday when he called the City Clerk. St. Germain said he feels a public utility should provide 24 hour service to Its customers and make repairs, whether or not problems arIse on weekends. Councilman ChristIansen said he was aware of the break; had a neighbor borrow water from him; reported he was not aware that St. Germain didn't have water; noted that It was the Intent of the department to provide water service to everyone during the weekend, pending repair of the break; apparently that was not done; Suggested that the Public Works Department, from now on, notify the residents, not the association. St. Germain said he feels residents have to know whom to contact; Ramsey County Sheriff will not give Information to the residents, or apparently report prOblems to the utility department. St. Germain said he has had trouble with valves breaking which reflects on the engineering of the utility and City Engineer. EngIneer Christoffersen explained that the City Engineer does not get Involved In the Individual home plumbing; noted that the CIty does have a plumbing Inspector. St. Germain reported that one valve, If turned off In the first of four units of townhouses, will shut off water to the other three units. -~ Public Works Supervisor Johansen verified that the 1 valve shut- off will turn the water off for all 4 units, In the south townhouses; noted that the valves are approved by the State Plumbing Code. Johansen said the valves will sometimes break, when turned off for plumbing changes and/or repairs. Johansen reported that the Sheriff's office Is provided with names and phone numbers of "on call" Public Works people; noted that the numbers were also given to the home owners association manager by the Public Works Department when this water break was reported. Johansen explained that the water pressure was turned down, but left on; al I residents should have had water, but not much pressure; It was the Intent that all would have water. . Minutes of Regular CouncIl Meeting Monday, January 30, 1984 Page Two Council concurred that an Improved system of notification Is needed; PublIc Works wIll not, In the future, delegate responsi- bIlity to others, but wIll notIfy home owners directly. Mr. St Germain was advIsed that Council wI I I consIder his complaints and try to find a way to remedy the sItuation. The matter was referred to the PublIc Works Committee for Its recommendations to Council. Snow PlowlnQ Johansen will memo Council re proposed use of private contractor In emergencies to assIst In plowing. AppoIntment to FI' I Councl I Vacancy - Resolution No. 84-5 . Woodburn Introduced the four applicants for appoIntment to fill the Council vacancy: Monlka Tuggle Thomas Radio Peter Martin Kathleen Rauenhorst After a brief question and answer exchange between applicants and CouncIl, Woodburn noted that It Is a dIffIcult choice to make; all are good candIdates; feels he should probably go for length of dedIcated servIce to the VIllage; nominated Kathleen Rauenhorst for appointment to fill the Councl I vacancy. Hicks moved, seconded by Mulcahy, that Council ratIfy the Mayor's appointment of Kathleen Rauenhorst, and adopt Resolution No. 84-5, RESOLUTION DECLARING THAT VACANCY EXISTS AS COUNCILMAN AND APPOINTING COUNCILMAN TO FILL UNEXPIRED TERM. Motion carried unanimously. (4-0) Oath of OffIce Mayor Woodburn administered the oath of office to Kathleen Rauenhorst as Councilwoman. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN FeasIbility Beport Improvement SS83-6, Sewer Extension South of Round Lake ChrIstoffersen referred Councl I to the feasibility of constructing sanitary sewer from Sewage Pumping Station No. 10 to the MWCC Interceptor In New Brighton (1-15-84) and to his letter of 1-27-84 regarding potentIal fInancIng alternatIves. Christoffersen recommended that a discussIon session be scheduled as soon as possible wIth fInancial advIsors relative to assessIng recommendations; reported that Metro CouncIl has monIes In Its budget for the project, but Is waiting for Arden Hills' notIficatIon that It Interested In proceeding wIth the Improvement. ChrIstoffersen reported he had some conversation with Tom Deans re ~~->'uOf a sanItary sewer dIstrIct. (McNlesh to schedule dIscussion with Deans on a February Agenda . If possIble.) Water lmQrovement 83-4 - Status Report Christoffersen reported that the water main Is In; area Is not restored; connectIons Into the houses wIll be made thIs week. Case~. 83-27, Lamettl Addltlo~_~-fTo~osed Declaration of Covenants~ondltlons and Restrictions Roger Rohrer (Wm. Muske Co.) Introduced Mrs. Lamettl (property owner) Mike Muske (Wm. Muske Co.) and John Hoganson (Winthrop, Welnstlne and Sexton, attorneys for Mrs. Lamettl). Rohrer said he Is representing William Muske who Is In Florida at present. Minutes of Regular Council Meeting Monday, January 30, 1984 Page Three Council was referred to draft of proposed Declaration of Covenants, Conditions and Restrictions on the proposed Lamettl Addition, which were drawn by Hoganson for Council's review. In discussion, the following concerns were expressed re Article No. V (p.4), Restrictions on Common Area: . Mulcahy: A. Docks - would prefer that the 2 45' long docks not have a "T" ending; asked consideration of this I ImItatIon. B. Boat LaunchlnQ - not In favor of a boat launch facility; feels there Is an adequate public boat launch area at the north end of the lake; noted that a launch area can cause difficultIes the association may wish to avoid; suggested the gentle slope of the beach area, even If no permanent launch exists, would permit reasonable boat launching for the residents. C. FenclnQ - noted that wooden fence Is proposed; noted that a 3t' height fence would be permitted along the street property lIne and 6' heIght beyond the 40' front set- back lIne (fence to be 30% open). Section XI D. Amendments (p.12) expressed concern that the DeclaratIon may be amended by 2/3 of the membershIp of the assocIation; could amend or terminate the declaratIons whIch are of most concern to the Councl I; asked Hoganson's experIence; suggested Inserting a time period before amendments can be made, or Identifying certaIn areas which are not amendable; suggested that If changes are to be made, why spend time on covenants. Hogansen said he used 2/3 rather than a simple maJority; noted that this would be 9 out of the 14 property owners; explained that It Is difficult to foresee future thinking of potential property owners. Christiansen and Rauenhorst concurred that 2/3 seems too lenient. Rauenhorst suggested future changes require a 90% vote, as opposed to 2/3; suggested that the common area covenants not be amendable, unless approved by the Council; suggested Article V be a separate declaration. Mulcahy referred to J. (p.9) Notice of Certain ChanQes; suggested the addItIon of Clt:i-o...L.f.rden--'iLlli - "Each FIrst Mortgagee, and the City of Arden Hills, shal I be entitled to a 30 day notice ___"; suggested this be added In approprIate areas of the declarations. Rauenhorst asked If a concensus has been reached on a boat launch. . Rohrer asked If the appearance of a blacktop pad Is offens.ve, or the launching of boats; explained that they propose to put the launch at the north of the common area - It can be of grass, sand or blacktop and be screened wIth bushes; noted that they will prohIbIt any parking of vehicles and boats on the common area, but want to be able to put boats Into the lake; noted that the aesthetics afforded by the lake are an Important part of the amenities these .lots will otter. Mulcahy said he thinks the first thing requested will be some kind of restrIction to unauthorized boat launch use. Minutes of Regular Council MeetIng Monday, January 30, 1984 Page Four Rauenhorst supported Mulcahy's opposItIon to the boat launch; noted that restrictions have already been Imposed on Lake Johanna to prevent over-use of the lake. Hicks also supported this position; feels a permanent boat launch facIlity Is not necessary. Woodburn noted that a permanent launch may be preferable to the one adjacent to his property on Lake JosephIne, which Is eroding. Mike Muske noted that the launch might be more unsightly If not done rIght. It was noted that regulations re fishing from the dock and swimming beach regulatIons were other concerns to be addressed. Hogansen said these points of safety wi II be covered by the By- . laws; noted that archltectual concerns wIll be controlled by an archltectual commIttee elected by the association members. Enforcement of the covenants will be by the Board of Directors (3 people) elected by the associatIon. It was verified by Hogansen that the covered picnic area (Article V D.) Is a permanent structure to be permitted In the Common Area. Council concurred that the Lamettl Addition DeclaratIon of Covenants, Conditions and RestrIctions be approved with the following changes: 1. Docks are to be straight (no "T" at end) and are not to exceed 5' In wIdth. 2. No permanent boat launch. 3. No changes In Common Area restrictions wIthout Council approval. It was the general concensus of Council that concerns re location of buoys and floats In the lake be discussed as It pertains to the entire lake. Case No. 83-16, Request to Extend VarIance to July 11, 1984 - Laurie Johnson Councl I was referred to letter from Laurie Johnson (1-10-84) requesting extension of the 5' sldeyard setback varIance (Case No. 83-16) for six months; anticipate buIlding In the spring. HIcks moved, seconded by Rauenhorst that the varIance be extended to July 11, 1984. Motion carried unanImously. (5-0) REPORT OF VILLAGE TREASURER DONALD LAMB Investments 1-23-84 - $400,000.00 at Norwest, St. Paul @ 10.35% Interest, maturIng 1-2~-8JI. Lamb reported that he found later that Norwest brokered the Investment to four Savings and Loans: ($100,000 @ each) Westwood S & L, Los Angeles, CA State S & L, Lubbock, TX Coop Federa I S & L, Westmont, I L AmerIcan DiversifIed S & L, Lodl, CA . Lamb explained that he dId not understand the Investment was a' brokerage action; was told that our Investments had been handled this way before. After dIscussion, Hicks moved that Council authorize the four $100,000 Investments at Westwood S & L, Los Angeles, CA; State S & L, Lubbock, TX; Coop Federal S & L, Westmont, I L; American DiversifIed S & L, Lodl, CA for these Investments only, maturing 1-22-85. Motion was seconded by Christiansen and carried unanimously. . . . Minutes of Regular Council Meeting Monday, January 30,1984 Page Five Hicks moved, seconded by ChrIstiansen, that Council ratify the Treasurer's Investments. Motion carried unanimously. (5-0) (letter to be sent to Norwest, St. Paul advising that the only depositories authorized for the Investment of funds of the City of Arden Hills are those designated by resolutions adopted by the City Council.) Report on Fire Board MeetlnQ of ~anuary 19th Council was referred to a map, prepared by the lake Johanna Volunteer Fire Department, designating the proposed service areas of the two existing and proposed third fire station (2 stations reporting to each fire). It was noted that all of Arden Hills Is shown to be servIced by station 1 (New Brighton Road) and proposed station 3 (County Road I and Lexington). In discussIon, It was noted that the two existing stations respond I . to all fIres now. Arden Hills, therefore, gains nothing by the addition of the third station, as designated on the proposed service map. CouncIl concurred.that Arden Hills prepare an alternate service map for Council, and subsequent Fire Board, consideration. (Woodburn will prepare map revision as discussed by Council>' Committee Reslqnatlons and A~polntments Council was referred to McNlesh's memo of (1-27-84) re commIttee resignations and names of volunteers for service on various committees. McNlesh reported that Tim ,Tuggle had previously resigned from the Parks CommIttee and Board of Appeals because of a work conflict, and now finds he can serve on these committees. It was noted, also, that Bob Sonneck's name was Inadvertantly omitted from the list of Finance Committee appointments for 1984; also that Kathleen Rauenhorst's appointment as Councilwoman will automatically result In a vacancy on the Finance Committee. Woodburn nominated Tim Tuggle for appointment on the Parks Committee, ~nd Bob Sonneck on the Finance CommIttee. (Since Tim Tuggle's resignation from the Board of Appeals had not been accepted to date, he will continue to serve as a member of the Board of Appeals.) Mulcahy moved, seconded by Rauenhorst, that Council ratify the appoIntments by the Mayor. MotIon carrIed unanimously. (5-0) Councl I deferred additional committee appointments to a future meeting to gIve Councl I members an opportunIty to talk to applicants. Public Saf~ Committee Recommendation to InitIate Surve~~ Fire Safety Needs CouncIl was referred to Public Safety Committee's recommendation that a fIre safety needs survey be conducted (MInutes of 1-16-84), Councl I concurred with the recommendatIon and will convey It to the Fire Board at an appropriate tIme. Woodburn reported that Fire Chief Koch Is aware that he has the authority to Inspect buIldings In Arden Hills since adoptIon of the Uniform Fire Code; reported that apparent over-crOWding of some establishments In the past has been a concern of the fire department. Woo~burn reported he has notified McGulres Inn that an InspectIon may be conducted on St. PatrIck's Day If over-. crowding Is suspected. Minutes of Regular Council Meeting Monday, January 3D, 1984 Page Six Approval of ~ddltlonal Rink Attendant Council was referred to Buckley's memo of 1-27-84. Hicks moved, seconded by Mulcahy, that Council approve the hiring of Jim Hatch as an additional rink attendant at $3.10/hr. Motion carried unanimously. (5-0) Other Business New BrlQhton Letter of Janu~19, 1984 re continued public hearing on February 21, 1984 on a special use permit for a proposed waste energy plant. It was noted that this Is on the Arden Hills Planning Commission agenda on Wednesday, February 1st for dIscussion. . Ram~ Cou_nt~aQue of Loca I Governments. ~ett..llr of Janu~r"y..22.,. 198~,-and Enclosed Reports, Relative to ?a~~ County Munlcl~___ Court Consolidation Christiansen briefly reviewed the reports for Council; noted that RCLLG has not taken a position on the matter, Is requestIng the City's Input. No CoUncil action was taken. Minutes o~_Parks and Recreation MeetlnJL~~ January 10, 1984 re Propo~ed ProQrams for Possible FundlnB-E..Y a Grant Concern was expressed relative to Committee approval of activities for possible grant applications. It was noted that this should be a CouncIl activity. REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE McNIESH C I a lJ11s and P_ayro II s McNlesh referred Council to list of manual checks In the amount of $31,775.14; noted that the cost of the Vllla'ge Hall carpeting has been reduced by $1000; check to H.S. Floor CoverIng represents payment for carpet at negotiated price. McNiesh reported that the check to Jim Hatch was prepared at $3.20/hr Instead of $3.10/hr; next check will deduct the .10/hr error. Hicks moved, seconded by Christiansen, that Council approve the Claims and Payrolls as submitted. Motion carried unanimously. (5-0) Year End Transfers Council was referred to memo from McNlesh (1-27-84) re PrellJ11J.!!~.ry__ReJ?or:..t: - Year End Transfers, CloslnQ Funds Hicks moved, seconded by Rauenhorst, that Council approve the cancellation of the $3,375 transfer from General to Self- Sustaining Fund, and approve the transfer of $33,000 from Federal Revenue Sharing to the General Fund, as per memo. Motion carried unanimously. (5-0) Count~-B2~~~_Sidewalks McNlesh reported receipt of a letter from an Arden Hills resident relative to snow cover of the downtown Arden Hills sidewalks and bridge crossing Highway 51, and suggesting that they be made usable during more than the summer months. . Councl I concurred that this message be communicated to the business places to see if something can be done about sidewalk snow removal for next year. It was noted that sidewalk maintenance Is universally considered the responsibility of the adjacent property owners. Minutes of Regular Council Meeting Monday, January 30, 1984 Page Seven NCR 395 McNlesh reported that NCR machine can no longer be maIntained because there are no parts available; noted It consequently has no resale value and Is temporarily being stored In the Public Works building. McNlesh reported that It cannot be scrapped without Council approval; reported that Johansen has said he could use parts of It for a desk In his office; balance could then be scrapped. Council concurred that the NCR 395 be deleted from the City's fixed assets as described. . Committee LIaisons Woodburn-asked Councll's'preferences for 1984 committee liaison appointments for his consideration; deferred making appointments until the next Council Meeting. Add...!.1..Lp_~-.J.l.guor L1ceB2~_ In Arden Hills Christiansen suggested that the question of whether Arden Hills should or should not permit additional I iquor licenses, be added to the ballot as a question In the 1984 General Election. Matter was deferred to a spring Council Meeting as an Agenda Item for Councl I consideration. 1984 Street Swee.E.l.!1Q Agreement - New Brl..ghton/Ard~J!.J:!.!l.!.E_ McNlesh referred Council to proposed Agreement between Arden HIlls and New Brighton for 1984; reported It Is the same as In 1983 wIth the exception of the cost, which Is Increased to $35/hour. Street Sweeping for 1984 was referred to the Public Works Committee, at Its next meeting, for Its recommendations to Council at the February 27th Council MeetIng. Adjournment Hicks moved, seconded by Christiansen, that the meeting adjourn at 11:20 p.m. Motion carried unanimously. (5-0) ~~ Charlotte McNlesh Clerk Administrator i?~~~~ Robert L. Woodburn Mayor Notice of MeetlnQ The next Regular Council 13th at 7:30 p.m. at the Meeting wi I I be held on Monday, February Village Hall. .