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Home My WebLink AboutCCP 08-26-1996 ~ ~ -- '~ REVISED ir AGENDA '" ,.,~";~ "A1fuENBre~Cm'COtJNCILMEJ1;T.tNG ,;' j' ,l,"" ,I NE'WBmG~N COUNaL CHAMBERS,,~ ;;; MONDAY...tMGUST Z6. 1"'. 7:3IH!.M. ,'C\ ';", - - -- ',' " ,'- - - - - - --,' "~:",;--'.' ". J 7:30P.M, 1. c.ltlt(Hl*'l'Ol1ctdl "".;:,'"u "..,;,;,/-,';- , '.'.1, 7:30 P.M. 2. Agenda Adoption "',:,lJ,.,',"~,..", , -;'t~.':.- 7:35 P.M, 3. ApprovalofMinubls . , "I a. August 12, 1996, Regular Council MeetiDs., , .' ',' ',', , b. Augusti2,l9%,Council W~onMldL'1 !~t~;, . . . - ",~"-:,(': -,. ',. ,. -, :,-:"-<' c. August19,1996,CouncilW~iou~ !. ',,,,, 1 7:40 P;M. 4. CollSent Calendar' ,", '!~';'! n_.._ """"..... n. ,. D~_I' .......';<,t,u\, .,..'. ,~' a. < """"".......,.. ".".,..,y,' _V1SIlIg ~ution"._"""al ,',,<' ;.~~"''. I, " '~,. I",'" ',,;"h!",< .... ' Final Assessment Roll Resulting from8ettl~i'\ ' '''"'',',, '{ff,', ',' ^ . (Gene$chmidt Appeal) , C',,..1 b. Claims and Payroll.'," ........, "lirC'; ". '7:45P.M. 5. PubliCComments'.i.;;~i~~ "".,,, ':1 7:50P.M. 6. U"filnished~NewBvsiness'. ... . " ' .;.,:~~~. a, ',' Reso~ #96-48, SupporlingC~Ll~ C~ .:,':.;~ " ;>'~tion QqjM Application to MetrOpoIi_C~~01:.", > ,I > I-3S'W Conido1"COaIition Planning Activities. " " ,,'., '+i~.J. ." ' /,i b, 199,'1'Bwget ~ - Integration of City & CountY'~ .Jt,~~'.~,~,' , .'" Pro~""',,',,',',.,,,,',', ','. ',,',.,,' ''''''., .".",'"..".. ..', · ,.' i, ,'r';,i\~r~i"~{)~~,Y , 8:45 P.M. 7, AtI..istratorConuntnts'i~{;:lt~~"l:; :/tl: . . '. ':'lj~;:,'~-~'~~{~;;4' ". :'~e;< . 'Ie. '1'~" <~. 9:00 P.M, 8. CoUllldl CClm11lel1ts. ;',;'Itt:~;," ' ~ "'~\fik:i:.~: ,-:'.'~ki:' 'tl 9:15 P.M. 9. Alijovrn ' '. The above times mayw:ty~~ length of issue diBcu$sioa. 1 ,,. ',','}; l,I' ~ -'-'I', ____ ______oo_ _______________________ ... ..., ! SEPTEMBER MEETINGS OCTOBER MEETlNG$ September 4 Planning Commission 7:30 P.M. October 2 Planning Commission 7:30P.ldi September 9 Council Meeting 7:30 P.M, October 9 Human Rights Committee '1:$llP.M, . . September 11 Human Rights Committee 7:30 P.M. October IS CooncR Mef,ting , ("P.M. \!!i September 16 Council Worksesslon 4:30 P.M. October 16 Economic Dev ,Coa\milllw ' ~.t4.' September 18 Economic Dev. Committee 8:00 A.M, October 17 PIIbIic Works/Safety 7:30 P.M. . September 19 Public Works/Safety 7:30 P.M. October 21 Council Worksesslon ....39..;jlC. September 24 Park & Rec. Committee 7:00 P.M. October 22 Park & Rec. Committee 7jl)bt I September 26 Finance Committee 7:30 P.M. October 24 Finance Committee 7:30 pM, September 30 Conncil Meeting 7:30 P.M. October 28 Council Meeting 7:30P.M. I I I .. I I I I I I I .. I - ------- ----"--'------'- ------------- . ~ '-- . AGENDA .- ARDEN fiLLS CITY COUNCIL MEETING NEW BRIGHTON COUNCIL CHAMBERS . MONDAY, AUGUST 26,1996,7:30 P.M. 7:30 P.M. 1. Call to order/roll call I 7:30 P.M. 2. Agenda Adoption . 7:35 P.M, 3. Approval of Minutes a. August 12, 1996, Regular Council Meeting . b, August 12, 1996, Council Worksession Meeting c. August 19, 1996, Council Worksession Meeting I 7:40 P.M. 4. Consent Calendar a. Resolution #96-49, Revising Resolution #96-34(a), Final Assessment Roll Resulting from Settlement . (Gene Schmidt Appeal) b. Claims and Payroll .. 7:45 P,M, 5. Public Comments 7:50 P.M. 6. Unfinished and New Business . a. County Road F - Final Pay Estimate b. Resolution #96-48, Supporting Cooperative Livable Cities . Demonstration Grant Application to Metropolitan Council for I-35W Corridor Coalition Planning Activities. c, 1997 Budget Process - Integration of City & County Road Improvement . Projects 8:45 P.M. 7, Administrator Comments I 9:00 P.M. 8. Council Comments . 9:15 P.M. 9. Adjourn The above times may vary depending upon length of issue discussion. . . " . ----------- --------------- . SEPTEMBER MEETINGS OCTOBER MEETINGS Septem ber 4 Planning Commission 7:30 P.M. October 2 Planning Commission 7:30 P.M. September 9 Council Meeting 7:30 P.M, October 9 Human Rights Committee 7:30 P.M, Septem ber II Human Rights Committee 7:30 P.M, October 15 Council Meeting 7:30 P.M. . September 16 Council Worksession 4:30 P,M. October 16 Economic Dev. Committee 8:00 A.M. September 18 Economic Dev, Committee 8:00 A.M. October 17 Public Works/Safety 7:30 P.M. . September 19 Public Works/Safety 7:30 P.M. October 21 Council Worksession 4:30 P.M, September 24 Park & Rec. Committee 7:00 P,M. October 22 Park & Rec. Committee 7:00 P.M, . September 26 Finance Committee 7:30 P,M. October 24 Finance Committee 7:30 P.M, September 30 Council Meeting 7:30 P.M. October 28 Council Meeting 7:30 P.M. . I . .. I . . I . . I .. . ! I I CITY OF ARDEN HILLS ,. MEMORANDUM DATE: August 21, 1996 I TO: Mayor and City Council I FROM: Brian Fritsinger, City Administrato~ SUBJECT: Administrator Comments for the August 26, 1996 Council Meeting I 1. Approval of Minutes The Council is asked to approve the Minutes of the August 12,1996 Regular Council I Meeting, and the August 12 and August 19, 1996 Council Worksessions respectively. 2. Consent Calendar I a. Resolution #96-49. Revisinl,! Resolution #96-34(a). Final Assessment Roll Resultin!! from Settlement (Gene Schmidt Aj;loea)) The Council is asked to adopt Resolution #96-34(a), Final Assessment Roll I Resulting from Settlement. Adoption of this Resolution will finalize the necessary actions resulting from settlement of this appeal. .. b. Claims aod Payroll The Council is asked to approve claims and payroll for the period most recently ended in the amount of $44,281.66. I 3. Unfinished and New Business a. County Road F - Final Pay Estimate I The Council is asked to approve the Final Pay Estimate in the amount of $126,326.97 to Midwest Asphalt for the County Road F Reconstruction Project. I Mr. Stafford has indicated that he supports payment of the full amount, less $1,200 for restoration to the Valentine Park parking lot. The City will issue a check in the amount of $89,862.28, and the remainder of the $36,464.69 retainage I will be released once all necessary documents are received. b. Resolution #96-48. Supporting- Cooperative Livable Cities Demonstration I Grant to Metropolitan Council for 1-35W Corridor Coalition Planninl,! Activities The Council is asked to adopt Resolution #96-48, Supporting Cooperative I Liveable Cities Demonstration Grant to Metropolitan Council for I-35W Corridor Coalition Planning Activities. The final grant amount being requested was unknown at the time I prepared this memorandum. I expect the requested amount I to be available on Monday. These funds would be used to assist with a variety of activities including a traffic study of I-35W, GIS, and other planning needs. This it is a joint application between the Coalition Cities, and should not have any matching fund requirements if awarded. I I Administrator Comments for August 26, 1996 City Council Meeting I Page 2 August 21, 1996 .. c. 1997 Budget Process - Integration ofCitv/Countv Road Improvement Projects I As indicated at the August 19, 1996 Worksession, staff had several additional refinements to the proposed 1997 Budget which would be presented at the meeting. Specifically, staff has refined the 1997 Street Improvement Project costs I and scope. Also incorporated long-term are the Ramsey County State Aid road construction projects. I I I I .. I I I I I I I .. I I ~ DRAFT ~. MINUTES I CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING I AUGUST 12, 1996 7:30 P.M. - NEW BRIGHTON COUNCIL CHAMBERS I CALL TO ORDER/ROLL CALL I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular I City Council meeting at 7:32 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, I and Susan Keirn. Absent: Council member Paul Malone. I Also present were: City Administrator, Brian Fritsinger; City Accountant, Terry Post; Public Works Superintendent, Dwayne Stafford; Administrative Secretary Sheila Stowell; . and Recording Secretary, Carla Wirth, I ADOPT AGENDA MOTION: Keirn moved and Aplikowski seconded a motion to adopt the agenda for the I August 12, 1996, Regular City Council meeting as presented. The motion carried unanimously (4-0). I APPROVAL OF MINUTES I July 29, 1996, Regular Council Meeting No corrections. I MOTION: Keirn moved and Hicks seconded a motion to approve the July 29, 1996, Regular Council Meeting minutes as presented. The motion carried unanimously (4-0). I CONSENT CALENDAR I A. Workers Compensation Managed Care B. Machinery and Boiler Insurance Coverage ~ C. Claims and Payroll I -------- DRAFT ~ 'I ARDEN HILLS CITY COUNCIL - AUGUST 12. 1996 2 .1 MOTION: Hicks moved and Aplikowski seconded a motion to approve the Consent Calendar as presented and authorize execution of all necessary documents contained I therein. The motion carried unanimously (4-0). PUBLIC COMMENTS I Mayor Probst invited the audience to address the Council on any issue not already on the agenda. I There were no public comments. UNFINISHED AND NEW BUSINESS I A. Authorize Preparation of RFP for Architectural Services and Mailing List Brian Fritsinger, City Administrator, explained the Council previously requested qualifications I from architectural firms and the City received 13 responses which were reviewed and discussed I with the Council. In review of those qualifications, staff recommends the Council authorize the preparation of the Request for Proposal, and to solicit proposals from five architectural firms. Mr. Fritsinger commented on the solid background of these firms with municipal, county, or fire I department related projects, several with a strong background in the use of creative proposals. He noted the draft request for proposal format and, in particular, the scope of services, time line, and project budget. . Councilmember Hicks commented on the time schedule and inquired if the September 13th deadline will provide adequate time for preparation and submittal of the proposals. Mr. I Fritsinger noted that one month time period should be adequate. Mayor Probst stated he does not believe it will be a problem. Councilmember Hicks asked if the size and not-to-exceed cost indicators will limit the design I ability. Mr. Fritsinger agreed that limiting the outer extreme does removes some of the creativity; however, it helps focus the architect on a specific budget target. I Mayor Probst noted that if the budget were unreasonable it would limit, but he believes this is a I reasonable cost estimate which will allow a first-class quality building of the size and scale as being proposed. Councilmember Aplikowski asked if having one design for two locations is an issue. Mr. . Fritsinger explained this is not an issue since site determination will be completed prior to the start of construction plans. He noted that the current Maintenance Building site would not need . much site preparation, but this is not the case with the Arsenal site. Mr. Fritsinger stated he believes site cost issues go beyond this scope. Mayor Probst agreed I there will be utility and roadway costs to be considered and asked if a right-inlright-out only movement is reasonable for consideration, -. I I' DRAFT 1 ARDEN HILLS CITY COUNCIL - AUGUST 12.1996 3 ,. MOTION: Hicks moved and Aplikowski seconded a motion to authorize the preparation of Request for Proposals for Architectural Services and mailing list to Architectural Alliance, BKPR & Associates, BWBR, KKE Architects, and WOLD Architects. I The motion carried (3-0-1 - Probst). B. Accept Bids on Dump Truck I Dwayne Stafford, Public Works Superintendent, explained the Council is asked to approve the purchase of a new dump truck cab and chassis from Boyer Ford in the amount of $51 ,504. The I City received three bids, all of which were within $500. Mr. Stafford advised this bid did not include all of the equipment for plowing which will be bid as a separate component in the near I future. He stated the trucks were road tested by all staff who unanimously agreed the Ford truck is better for the City's needs. I Mr. Stafford explained the new dump truck will replace the 1987 Ford F-8000 truck which is not scheduled for replacement until 1999 but has a history of maintenance and transmission problems and is not strong enough to support a wing plow. A wing can be added to the new I truck which will provide another eight-foot path and allow the City to clean streets quicker. Mr. Stafford recommended the Council accept the low bid from Boyer Ford for $51,504 with the understanding that staff will prepare specifications for the plowing equipment and bid this Ie component in the near future. Councilmember Hicks asked if the current plowing equipment will be sold with the 1987 Ford F- I 8000 truck. Mr. Stafford indicated this is correct and reviewed the current mileage on the trucks. Mayor Probst stated he was not aware of the maintenance problems with the 1987 truck and I inquired regarding the extent ofrepairs. Terry Post, City Accountant, verified the transmission repair cost history of this vehicle. I MOTION: Hicks moved and Aplikowski seconded a motion to authorize the purchase of a Ford Louisville Model 8513 dump truck from Boyer Ford in the amount of I $51,504. The motion carried unanimously (4-0). C. Appointment of Election Judges I Mr. Fritsinger explained the Council is asked to appoint election judges for the September 10, 1996, State Primary Election. He advised staff is still recruiting election judges and also I requested authorization for appointment of any additional judges which are found. Mayor Probst asked if this is a required Council appointment. Mr. Fritsinger answered I affirmatively and explained staff is in the process of identifYing party affiliations which may impact who is appointed. He advised a notice was included in the last utility billing and notice it has been posted asking for residents to serve, I - ---------- ------- ------- -------- DRAFT '. ARDEN HILLS CITY COUNCIL - AUGUST 12. 1996 4 . MOTION: Hicks moved and Keirn seconded a motion to approve the Appointment of .. Election Judges for the September 10, 1996, Primary Election, as follows plus additional judges as staff determines appropriate: Precinct I: Robert Carley, Andy Holewa, Marilyn Palmer, and Rod Schumacher. . Precinct 2: Barb Clark, Lois Geske, Cheryl Kubiak, Gloria Kuehn, Marcella Longnecker, Kay ton Palmer, Marcella Sexton, Rev. Margaret Strodtz, Phyllis . Westund, and Melve Williams. Precinct 3: Carol Ambli, Muriel Todd-Gerster, Tom Lynch, Sharon Turgeon, Shirley Yates, and Dorothy Zehm. . Precinct 4: Shannon Baker, Carolyn Granquist, Kathy Hagkull, Beverly Howard, Robert Kubiak, and Kathy Luk Absentee Ballot Board: Jeanne Winiecki and Dorothy Zehm. . The motion carried unanimously (4-0). ADMINISTRATOR COMMENTS . Mr. Fritsinger updated the Council regarding on-going discussions with the firm of Larkin, . Hoffman, Daly & Lindgren, Ltd. to deal with problem strips of land in the Gateway business district which abut properties and limit access. It was noted it has been the Council's indication .. they would support acquisition of these strips of property, Mr. Fritsinger commented on the potential of condemnation and Larkin's indication the cost to handle this could be a little as $1,000 and upwards depending on how the City proceeds. . MOTION: Hicks moved and Aplikowski seconded a motion to authorize staff to continue working with Larkin, Hoffman, Daly & Lindgren, Lmt on land acquisition in the . Gateway business district per the cost outline contained in their July 30, 1996, letter. The motion carried unanimously (4-0). Mr. Fritsinger noted the proposed community survey questions and requested Council input. . Mayor Probst stated he is unsure that reducing the survey to 60 questions is adequate and . suggested questions be added, up to a total of 130. He suggested some of the questions on the past survey be incorporated which will provide a benchmark on some of those issues, such as . TCAPP. In response to Mr. Fritsinger, Mr. Post advised that $10,900 has been budgeted. Mr. Fritsinger . noted there is adequate funding to increase the number of questions contained in the survey, Councilmember Aplikowski suggested not asking if residents want a City Hall, since planning . for this item is already underway, She asked if the question regarding home ownership could be limited to assure it is not objectionable. Mr. Fritsinger suggested the question may be phrased as .. it is to provide some tracking ability, and he will ask Decision Resources regarding this question. . I' . DRAfT I ARDEN HILLS CITY COUNCIL - AUGUST 12.1996 5 ~ Mr. Fritsinger stated he would like Council input on this issue as soon as possible so the survey can be completed prior to election activities. Otherwise, it could be delayed until after elections. I Councilmember Aplikowski asked if the question regarding charitable gambling is pertinent and suggested questions such as this not be included. I Councilmember Keirn concurred and noted it does not relate with the goals established by the Council. I Councilmember Hicks agreed that the question regarding the need for a City Hall not be included since the Council has made the determination that it is needed. I Mayor Probst suggested including questions regarding community space, facilities, programs, etc. and asked that the wording be closely considered to assure residents understand the type of I facility being proposed. Mr. Fritsinger advised the Council will receive a notice of the meeting sponsored by I Congressman Vento on August 21, 1996, 7 p.m. at the Family Services Center. Mayor Probst added that representatives from the Department of Defense and the Pentagon will be in attendance as well as the principles in the project. He stated he will attend the meeting and Ie invited other Councilmembers to attend. Mr. Fritsinger requested the Council's input on the quad arena proposed at the National Sports I Center in Blaine. Councilmember Aplikowski stated she has received several calls and one letter in support. Councilmember Hicks stated he has received one indication asking the Council to I support the project. Councilmember Keirn stated she received one comment in support of the proposal. Mayor Probst stated he has been contacted by one Shoreview resident plus a phone call but no contact from Arden Hills' residents. I COUNCIL COMMENTS I Councilmember Hicks advised the correct date of the Northwest Youth and Family Service Bureau fund raising event is September 12, 1996, and tickets are still available. I Councilmember Aplikowski asked if the Sobriety School in the Army Plaza complex has been denied. Mr. Fritsinger explained this appears unlikely to happen because the municipal code prohibits locating a liquor store within 500 feet of a school. He advised the school district has I been so notified. Councilmember Aplikowski informed the Council that the Northwest Youth and Family Service Bureau wants this contract, it appears this would be natural location, and a good match. I f' I . ". DRAFT ARDEN HILLS CITY COUNCIL - AUGUST 12. 1996 6 . Mayor Probst raised questions regarding the progress and closeout of the 1995 Street Program. .. Mr. Stafford advised there are a few items left on County Road F and Stowe A venue so these projects have not been finaled. Mr. Fritsinger stated this matter will be placed on the August 26, 1996, agenda for consideration. Mayor Probst noted that four to six weeks ago, some remaining . work was indicated by MSA and he want to assure this project is completed in a successful manner. Mayor Probst inquired regarding the Highway 10 project. Mr. Stafford reported on the work . completed to-date and that the finish grading should be completed tomorrow. He advised current costs in this project are $23,000 and expected to total about $25,000, and the lowest outside . contractor bid received was $39,000. Mayor Probst extended his commendation to City staff for this cost savings and their work on this project. Mayor Probst announced he has been invited to provide welcome remarks at the Minnesota I League of Human Rights meeting at Land 0' Lakes, but may not be available. Councilmember Aplikowski indicated she is scheduled to attend another meeting and is unable to attend. I Councilmember Keirn stated she is available to provide the welcome remarks if Mayor Probst is out of town. ADJOURN I MOTION: Hicks moved and Aplikowski seconded a motion to adjourn the meeting at 8: 17 .. p.m. The motion carried unanimously (4-0). . Dennis Probst Brian Fritsinger I Mayor City Administrator I NOTICE OF MEETINGS I The next regular City Council meeting will be held August 26, 1996, at 7:30 p.m. at New I Brighton City Hall. I I .. I I ~ MINUTES CITY OF ARDEN HILLS, MINNESOTA WORKSESSION AUGUST 12, 1996 6:30 P.M. - NEW BRIGHTON CITY HALL . CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the City Council . worksession at 6:35 pm. Present: Councilmembers Beverly Aplikowski, Dale Hicks and Susan Keirn; City Administrator, Brian Fritsinger; Public Works Superintendent, Dwayne Stafford; Community Development Director, Kevin Ringwald; Parks and Recreation Direction, Cindy I Walsh; and City Accountant, Terry Post. City Issues - Short Term . a. 1997 Budget Mayor Probst deferred to city Accountant, Terry Post who provided an overview of staffs I implementation of the Council's challenge to have a zero percent levy increase in 1997. Mr. Post made reference to his August 8, 1996 Memorandum to the Council which reviewed I significant recent developments, several alternates, and various budget observations. City Administrator, Brian Fritsinger, provided additional comments regarding possible levy reductions for 1997. .. Mr. Post reviewed a summary comparison of General Fund revenues, expenditures and operating transfers for the Council's review and consideration. Several significant items I that would affect the 1997 Budget were identified by staff and included the proposed replacement of the Cleveland Avenue railroad bridge, changes in protective inspections,and Street Maintenance Department capital items. I Mr. Post responded to questions and comments of the Council, and identified several expenditures and transfer changes, and several areas in which the City could anticipate I additional General Fund revenues in 1997. I Staff addressed several points for the Council to consider in conjunction with their taking formal action at the September 9, 1996 Regular Meeting certifying the Preliminary Payable 1997 Levy to Ramsey County. These issues pertained to the projected 1996 General Fund I Surplus and included: 1. Timing of the anticipated 1996 building permit fees for development in the Gateway I area; 2. Funding ofthe recently created EDA as a separate entity with its own levying I authority; i' 3. An increase in the operating transfer to Municipal LandlBuildings Fund; 4. Utilizing the projected surplus to increase the General Fund balance. I ----------- -------- I ARDEN HILLS CITY COUNCIL WORKSESSION -AUGlJST 12.1996 2 I Mayor Probst and staff reviewed 1997 staff salary assumptions, with 1997 range moves .. proj ected at a 3 % increase. At the Council Worksession scheduled for August 19, 1996, staff and Council will review I line item budgets by department, and information for review of Special Revenue, Capital, I and Enterprise Funds. Staff reminded the Council that the Preliminary Levy figures cannot increase once the Levy I is certified. Councilmembers discussed whether or not to allow for any additional flexibility in Preliminary Levy figures. Councilmember Hicks discussed whether the Council should consider a 1-2% Net Levy I increase to accelerate Pavement Management Program (PMP) activities. Mayor Probst concurred that perhaps several options should be available for the Council to consider as the I Council proceeds into the Truth and Taxation hearings. Staff stated that the current proposed 1997 Pavement Management activities were currently I budgeted at $150,000, and a 2% Levy increase would provide an additional $35,900, which would in turn increase the scope of the PMP by approximately 24%. Miscellaneous Items .. Mayor Probst advised Councilmembers and staff that he would not be available for the I Worksession scheduled for August 19, 1996. Mayor Probst brought an article to the attention of Accountant Post regarding bonding and yield I burning. Councilmember Hicks asked stafffor a status report on the change in administrative office hours. I City Administrator Fritsinger responded that the majority of comments had been favorable - both from the standpoint of staff and the general public. Mr. Fritsinger expressed comments from some of the general public regarding their appreciation of the later Monday through Thursday I office closing hour of 5:30 p.m. Adjourn I The meeting was adjourned at 7:21 p.m. . . .. . I~ ... I MINUTES I- CITY OF ARDEN HILLS, MINNESOTA WORKSESSION AUGUST 19, 1996 4:30 P.M. - PUBLIC WORKS BUILDING LUNCHROOM I CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Acting Mayor Aplikowski called to order the City I Council worksession at 4:35 pm. Present: Councilmembers Beverly Aplikowski, Dale Hicks and Paul Malone, with Councilmember Susan Keirn arriving at 5: 10 p.m.; City Administrator, Brian I Fritsinger; Public Works Superintendent, Dwayne Stafford; Community Development Director, Kevin Ringwald; Parks and Recreation Director, Cindy Walsh; City Accountant, Terry Post; Recording Secretary, Sheila Stowell, with Consulting Engineer, Greg Stonehouse, arriving at I 4:55 p.m. Mayor Probst was unable to attend the meeting. ROUNDTABLE DISCUSSION I a. Committee Reports No Committee Reports were presented or received by the Council. I b. Department Head Reports Department Heads provided the Council with a brief review oftheir respective departments. .. Public Works Supervisor, Dwayne Stafford, brought an item to the Council's attention regarding a property owner in the Valentine A venueN alentine Crest area who had almost I completed the installation of a retaining wall, which encroaches on the City's street right- of-way easement. The wall has the potential for utility and snowplowing problems in the future. The retaining wall is in violation of Minnesota State Statute and Municipal Code, I but as addressed by City Administrator Fritsinger, due to the layout of the property and existing trees and landscaping, the property owner didn't have many options in the I placement of the retaining wall. It was noted by Mr. Fritsinger and Mr. Stafford that future improvements by the City or I future owners of this particular property could cause major expense for the City and/or property owner. Historically, the City hasn't been very aggressive in monitoring encroachments into the City's rights-of-way. I It was the consensus of the Council that the retaining wall be left as constructed. However, staff was directed to notify the property owner that the retaining y,"all was I illegal, and that the property owner may be required to remove or maintain the area in the future as the City dictates. This is so the City does not incur additional expense to taxpayers due to the wall's installation. Council directed that copies of the letter be I provided to the Accounting Department for assessment and filing purposes and the Public Works Departments for future reference regarding street improvements in that area. .. I ... ~. ARDEN HILLS CITY COUNCIL WORKSESSION -AUGUST 12. 1996 2 . c. Administrator Reports -. City Administrator Fritsinger advised the Council that the grievance filed by Local #49 . regarding lunch schedules would be going to mediation. Mr. Fritsinger also advised the Council that another location or rescheduling would be I required for the September 9,1996 Council meeting. Council directed staff to find another location for the September 9th meeting as scheduled. Mr. Fritsinger advised the Council that the Quad Ice Arena proposed for location in . Blaine was still pending, and that a joint meeting of all four City Councils was scheduled for August 28, 1996, with formal action by the Arden Hills City Council to be considered I at their September 9th regular meeting. The majority of the Councilmembers were unable to commit to the August 28th meeting due to prior commitments. Councilmember Hicks requested a status report on tile Gene Schmidt assessment; and I City Accountant Post advised that a formal resolution would be available for Council consideration at the August 26th regular meeting. Mr. Post advised that one outstanding . appeal remained from a single Oak A venue residence. d. Councilmember Reports eI Upon arrival of Councilmember Keirn, discussion took place regarding the Lake Johanna Fire Department's recent parking lot renovations. Ms. Keirn advised Councilmembers I and staff that she had reviewed the site, and the Fire Department had made vast improvements in drainage of the existing lot. She stated that a miscommunication problem seemed to have developed between the Fire Department and their Consultant . (MSA) regarding permit requirements. Community Development Director, Kevin Ringwald, advised Councilmembers that this I issue was an agenda item for the Planning Commission at their meeting of September 4, 1996. He stated that neighbors were concerned regarding the proposed proximity of the parking lot to their properties on the northeast side, and potential devaluation of extra lots I owned by some residents. The normal setback requirement of 75 feet for the parking lot would have provided for placement of a landscaping buffer. Councilmembers questioned the number of parking spaces actually required for the Fire I Department, considering the frequency of use by the full Department, and NIr. Ringwald I reminded Councilmembers that the Fire Department's Special Use Permit permitted Fire Department-related activities only to occur at Fire Station No. I. EDUCATION UPDATE . Councilmembers expressed appreciation in being kept updated on pending legislation and .. other items, through staff providing copies of the League of Minnesota Citii?s BlIlli?tin. I - . ARDEN HILLS CITY COUNCIL WORKSESSION - AUGUST 12. 1996 3 .- CITY ISSUES - SHORT TERM a. Review Permit/License Fees . City Administrator Fritsinger reviewed current City Permit and License Fees as previously adopted by the Council, and briefly discussed proposed additions and I revisions for 1997. Discussion of new fees not currently addressed by the Municipal Code included Courtesy Benches, Sign Ordinance, Impound, Christmas Tree Sales, Beauty Shops, and annual vs. quarterly Liquor License fees. Mr. Fritsinger stated that . staff would continue reviewing the fee schedule, and have clarifications and additions prepared for formal Council adoption by resolution. . A specific area of concern was the Courtesy Benches which do not meet the City's signage regulations and their proliferation in the City. Mr. Ringwald suggested requiring an annual fee (higher than business signs) with locational requirements, if the City . wished to allow courtesy benches at all. Discussion was held regarding impound fees for illegal signs. Mr. Ringwald suggested . that first-time violators receive a warning, with impound fees being invoked for any further violations. The Council concurred with this suggestion. .. Some discussion took place regarding Christmas tree sales and beauty shops and the rationale behind permitting requirements, or lack thereof. Staff was directed to . incorporate fees for the above-referenced business enterprises into the City's Retail Sales Permit requirements. I Discussion took place regarding changing the current quarterly fees to an armual fee for the City's Liquor licenses. Discussions included preference of Councilmembers and staff in pursuing annual fees to save staff time, but alluded to the difficulties some . business establishments might have in coming up with the larger, one-time fees. Council directed staff to continue according to current practice for now, but to provide notice to the affected businesses that beginning in 1998, the fees would become annual. I Councilmember Hicks suggested that staff might consider a discount for up-front payment, and charge a fee for installment payments being made. City Administrator Fritsinger advised the Council that notices would be going out within the next month for . the 1997 Liquor Licenses. b. 1997 Street ImDrovements . In implementing the Council's previously expressed stance of a more pro-active street maintenance schedule, Consulting Engineer, Greg Stonehouse, presented a five-year . projected street maintenance cost/revenue analysis which provided a street maintenance history, five-year Pavement Management Program, and a map highlighting tlte proposed .. program. . - - ARDEN HILLS CITY COUNCIL WORKSESSION _ AUGUST 12. 1996 4 I In focusing on 1997/1998, Mr. Stonehouse advised the Council that the streets were -, normally evaluated on a three-year basis. Mr. Stonehouse suggested preparation of an AutoCAD map, with a copy provided to City Hall and included in a future City I Newsletter publication to inform the public informed of scheduled road maintenance. Councilmember Aplikowski asked that the Public Works Committee _ at their September I 19, 1996 meeting - have an opportunity to review the schedule as prepared by Mr. Stonehouse, and present their comments prior to formal Council action scheduled for the I September 30, I 996 regular meeting. c. 1997 Budget I City Accountant, Terry Post, reviewed the 1997 Proposed Budget with Council, following further refinement after previous Council discussions. The 1997 projected Levy increase is 1.95%. Mr. Post provided an overview of Payable 1997 Market I Valuations, 1997 CIP considerations, projected personnel and salary assumptions, General Fund revenues and expenditures, along with PIR and Enterprise Fund proposals. Mr. Ringwald advised the Council that the 1996 cost for Protective Inspections was , estimated at $104,000, and the added full-time staff position would substantially reduce this annual cost to the City. .. Mr. Post advised the Council that further review of the Budget would be available at their I August 26, 1996 regular meeting, and formal Preliminary Levy adoption necessary at the September 9, 1996 meeting. Councilmembers expressed their consensus of satisfaction with the budget as prepared by staff. Mr. Post advised that he would be correlating the I current report presented by Mr. Stonehouse on 1997 road improvements, with proposed 1997 budget amounts. City Administrator Fritsinger recommended withholding any formal action on adopting I the Preliminary Levy until the September 9th meeting, to allow for further fine-tuning of the budget, and also noted the deletion offunding for any Human Rights Commission I activities. Council agreed to these items. d. Sheehy Tennis Court - Lease Agreement I Park and Recreation Director, Cindy Walsh, presented a draft lease agreement \\ith Arden Hills #3 Association for the Association's proposed upgrading, maintenance, and use of the old tennis court located on the Sheehy property. I Staff was directed to prepare the Lease Agreement, with no public funds utilized for , improvements for this private use, at an annual fee of$IO.OO for processing. .. I I' "., ~- ARDEN HILLS CITY COUNCIL WORKSESSION - AUGUST 12.1996 5 I CITY ISSUES - LONG TERM Consultant Reviews/Evaluations I City Administrator Fritsinger provided the Council with performance review forms for use in their annual evaluation of existing consultants, and briefly reviewed the intentions I of the evaluation process. MISCELLANEOUS ITEMS I Councilmember Malone requested an update from City Administrator Fritsinger regarding the re- striping of Lexington Avenue. Mr. Fritsinger responded that, to his knowledge, Ramsey County had not scheduled a meeting with the residents. I ADJOURN The meeting was adjourned at 6:45 p.m. I I Ie I I I I I I I I- I .... . . I Ie CITY OF ARDEN HILLS MEMORANDUM I DATE: August 20, 1996 I TO: Mayor and City Council Brian Fritsinger, City Administrato~ I FROM: SUBJECT: Schmidt Assessment Appeal I Background On July 29, 1996, the City Council met in an Executive Closed Session for the purpose of I discussing the Appeal of Assessment by Eugene and Linda Schmidt. At this meeting, the Council approved a motion reducing the assessment to $1,785.91. I In order to finalize this action, the Council should adopt the proposed Resolution which is required by Ramsey County. I Recommendations Staffrecommends the adoption of Resolution #96-49, revising Resolution #96-34a Final .. Assessment Roll resulting from settlement. I BF/sls I I I I I ~. I I --- ------- " . ... STATE OF MINNESOTA - COUNTY OF RAMSEY CITY OF ARDEN HILLS _I RESOLUTION NO. 96 - 49 - A RESOLUTION REVISING RESOLUTION NO. 96 - 34a, FINAL ASSESSMENT ROLL RESULTING FROM SETTLEMENT I WHEREAS, on the 10th day of June, 1996, the Arden Hills City Council adopted Resolution No. 96 - 34a, which levied special assessments against various parcels within the I City as a result of a road improvement project; and WHEREAS, a copy of the assessment roll adopted by Resolution No. 96 - 34a is attached as I Exhibit A; and WHEREAS, subsequent to the adoption of Resolution No. 96 - 34a, Mr. Eugene D. And Mrs. I Linda D. Schmidt, who are the owners of Lot 6, Block 1 (PIN No: 28-30-23-41- 0007-0), filed a Notice of Appeal with the City of Arden Hills contesting the special assessment levied against their property; and - WHEREAS, The City has entered into a Settlement Agreement with Eugene D. Schmidt and - Linda D. Schmidt regarding their assessment appeal; NOW THEREFORE, BE IT RESOLVED that the Arden Hills City Council hereby requests .. and authorizes the Ramsey County Auditor to amend the assessment roll adopted by Resolution No. 96 - 34a by deleting therefrom the following parcel: (PIN No: 28-30-23-41-0007-0) I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEI\" HILLS I THIS 26TH DAY OF AUGUST, 1996. - DENNIS PROBST, MAYOR I ATTEST: - BRIAN FRITSINGER, CITY ADMINISTRATOR - .- I I , - ~ I I Ie I R?:il;,~":1 co'... '" 01'''' [",c'T OloT 01 !OlCOl'" 01 I 'OliO. '101' I ....,0' ....! IfO'o ~I .... ~:~.".:,}.;:i~. o1!'''I' ~i ~I'":I i,,": ~:~' ~ i~I!L~i ~i i. i~l~i ..~. ~r~: ~~ II~'.~!. '": .... rr.:;;:n\l\l~.." coleo. col CO) CI':I f'-o I N10I (\J N....., 0; t :....10' ,!'-: I 00' 011.(0,1.01. ~ o l:::.,::;,:,~:j M,COj (() I"- CO L() , "'I I M M l/'l CO: I 1"'1 1 iMj ,'" "'I il.D C")! C"Jjl 1,"',;:::=:::,: tOi'lt,.... ..... 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CITY OF ARDEN HILLS PAGElOF2 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT THE 08/26/96 COUNCIL MEETING {t I CLAIMS PAID SINCE LAST COUNCIL MEETING (08/12/96) I CKi'#tCK,.ij.i\.tillIVENDPli lAf,!:oul'lJ!t "COMMllN'tS. ." I ! 1 I 10788 08/13/96 Postage by Phone S""lem 400.00 Office Postage 10789 08/19196 The Glidden Comnanv 138.18 Field Line Painl - Five Gallons 10790 08/19196 Midwest Asphalt Corporation 415.51 Road Materials W/Discount 10791 08123/96 Public Emolovees Retirement Association 2,226.12 Second August PaYroll I 10792 08123/96 leMA Retirement Trust 457 , 1,121.92 Second August PaYroll 10793 08/23/96 State Caoitol Credit Union 2.803.95 Second August Payroll 10794 08/23/96 Int'! Union of ODcratim! Eng:ineers 175.00 August PaYrolls 10795 08/23/96 Public Employees Ret. Assn. Insurance 48.00 August Payrolls Septernberlnsurance I 10796 08/23/96 United Way of the St. Paul Area 26.00 August PaYrolls 1 I I Subtotal - Paid Claims 7 .354.681 I I Paid Claims From Above - 7.354.68 Ie Add Unpaid Claims, Page 2 of 2 36,926.98 I Total Accounts Payable Claims for Council Approval, 08/26 44,281.66 I I I I Note: Checks for unpaid claims totaling $84,665.05, were issued on August 13th, 1996 after approval at the August 12th, 1996 I Council Meeting. They were check numbers 10737 -10787. This sequence corresponds to unpaid temporary numbers Tl-T51. Check numbers 10735-10736 were used for alignment. I C'-"Mm it I I . CITY OF ARDEN HILLS PAGE20F2 I ( ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 08/26/96 COUNCIL MEETING ft UNPAID CLAIMS REGISTER: I IYI'-M...."..r.cg;PA'tt\...I....VIl.NPoa..... IAMOJ.lNTI COMMilN1S<' ..............1 I I I TOOl 08/27/96 A 1 Hydraulic Sales & Service 22.29 Vehicle #19 ReD air Parts T002 08/27/96 Alpha Video and Audio, Inc. 150.00 Installation of Channel 16 Monitor T003 08/27/96 American Medical Security 383.00 September Insurance T004 08/27/96 Animal Control Services, Inc. 63.75 Do./Cat Enforcement, 07;'24 08/08 I T005 08/27/96 BRC Assist Center 13.16 Receipt Book Candidates Filing for Office T006 08/27/96 Carlson Equipment Company 254.80 Grade Leyelin. Rod and Markin. Paint T007 08/27/96 Certified Laboratories 183.00 Rust Converter 1.5 Gallons, Park Gates T008 08/27/96 D Rock Center & Small En.ine 158.52 Concrete Catch Basin Repairs I T009 08/27/96 Day-Timers. Inc. 47.85 Office Supplies TOI0 08/27/96 DCA, Inc. - FSA Department 310.00 Administration Fee - 3Q96 TOll 08/27/96 Focus News 49.02 Legal Notice Affidavit of Candidacy, Council T012 08/27/96 Galla2her's Service, Inc. 315.33 July Service P.W. andPerrvPark I i T013 08/27/96 Carrie Hollenkamp 240.00 Editor July Newsletter T014 08/27/96 Kinko's 73.91 Notices - Election Jud.es T015 08/27/96 Knox Lumber Company 67.74 Sand Mix. Concrete - Catch Basins I T016 08/27/96 David W. Kriesel, Inc. 6,562.50 Insp. & Code Enforcement, 07/20 08/16 T017 08/27/96 Labor Relations Associates, Inc. 184.00 Professional Services July T018 08/27/96 Lea~e of Minnesota Cities 140.00 Annual Conference, 06/13 Probst T019 08/27/96 LTG Power EQuioment 25.00 Shamen Chain Saw Blades Ie T020 08/27/96 Maier Stewart & Associates, Inc. 12.358.37 Professional Services, 06130 07/27 T021 08/27/96 Met Council Environmental Services 891.00 Sac Remittance - Julv T022 08/27/96 Metropolitan Area Management Assoc. 15.50 Meetin.08/15 Fritsin2er T023 08/27/96 Minnesota AP A 130.00 1996 Upper- Midwest Conference, Rinwald I T024 08127/96 Minnesota Mutual 479.90 Seoternberlnsurance T025 08/27/96 Minnesota Counties Insurance Trust 46.00 Compulsory Testing Program T026 I 08/27/96 i Minnesota Recreation & Park Association 770.00 State Softball Tournament Adults ! 08127/96 - --- Mayor's Cup Golf Tournament Fritsinger I T027 CitvofMounds View 59.42 T028 08127/96 MTI Distributing Company 20.18 Repair Irrigation Head T029 08/27/96 Northern States Power ComDanv 968.94 Current Invoices T030 08127/96 Peterson, Fram & Bergman, P.A. 1,232.90 Legal Fees July I 4,466.20 Prosecution Fees - Julv T031 08127/96 Terrance Post 87.67 Reimbursement Mileage & Parking T032 08/27/96 Ramsey County 2,283.77 Street Striping 1,100.73 Diesel & Unleaded Fuel Purchases - July I T033 08127/96 Royal Concrete Pipe 413.41 Storm Sewer Pipe - Red Fox Road T034 08/27/96 Serco Laboratories 319.00 Water Tests - AUlffist T035 08/27/96 Shoreview Parks & Recreation 405.00 Reimb. for Safety Camp - 15 Participants T036 08/27/96 SI. Joseph Equipment, Inc. 266.25 Rental - Millin. Attachment I T037 08/27/96 SI. Paul Book & Stationery 32.37 Various Office Supplies T038 08/27/96 Timesaver off Site Secretarial 87.00 Council Meeting 08/12 T039 08/27/96 Top Temporary 999.75 Weeks Endin. 08/04 and 08/11. Kapitan I T040 08/27/96 Triarco Arts and Crafts, Inc. 60.64 Summer Play.round Supplies T041 08/27/96 Wamin!!: Lites of Minnesota, Inc. 85.53 Road Signs - Hi.hwav 10 Watermain T042 08/27/96 West Weld 103.58 Miscellaneous Shon Sunnlies I 1 I I Total Unpaid Ctaims 36,926.9811 c"""" t' I 1 I ......!Z88l<l~~ 8888 Ci8 88888 ,.... :ffi."'. d d ~. ~ :$.'<: ,d d d d ~ d d d d d d It... lie ~~ I ~ "" III I ~ 1 . EE. ~ ! ' q~ e::. [j ! I ~ .Il 1 I ~ ~ 0. I;):g}q~,~ ~~~S;:S! ~~:7.88 g::~~~;:\C G~~ ~!~ ...~i.,g~~.I.:.:... ~~~~I g~ ~~~~~ ~~~~'~..' _.~l~ II-~ ~. r<'l.......... .-. I....... .... ('{ N '-0 00 r<'l _: QO 00.... ~ III co ",-' .-....- .... ...... N ...,~ N N <<l Ol ". 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A.ugust 21, 1996 1 File: 520-052.30 1'0lSI LTI\G EIGI\EERS I 1326 EnergyParkOri" Honorable Mayor and City Council St Paul, MN 55108 City of Arden Hills 612.644-4389 1450 West Highway 96 I 1800.888.2923 Arden Hills, Minnesota 55112 Fax: 612.644-9446 IRE: COUNTY ROAD F IMPROVEMENTS FINAL PAY ESTIMATES I Dear Mayor and Council: Enclosed is a copy of the final pay estimate for the referenced project. The amount I presented in the estimate is based upon the total construction cost of the project, $819,156.17, as agreed to by Midwest Asphalt, Inc. The amount of the fmal pay estimate is $126,326.97 and this amount includes $36,464.69 held as prior rerainage. As all I punchlist work has been completed and the Contractor has agreed to a $1,200 deduction ,"",',,',o,'iG from the total construction amount for the restoration of the Valentine Park parking lot. ';,'J:,"N: MSA, Consulting Engineers recommends approval of the final pay estimate for this .....'..,. project. "I;,~?;'N::; 'S" If this pay estimate meets with the Council's approval, it would be appropriate to I ." make payment to Midwest Asphalt, Inc. in the amount of $89,862,28. This amount reflects the total construction amount less the retainage indicated above. The retainage I ........ should be approved for payment as well; however, that amount should not be released to "'''''',"'Ji the Contractor until Minnesota Form IC-134 and Consent of Surety from the Contractor's ...., ,," .', bonding company have been received by the Engineer. - -' _,' .'~,~-_, j,,:,_rL...,\:,~,...._ I 'I.,,";i>:G Please contact our office if you have questions or require additional information regarding J..:;: :'.0 "'Co': this project. I will be present at Monday's City Council meeting to address any further I 'S',,:.,GC""U.S concerns the City Council may have regarding this project. Sincerely, I MSA, CONSULTING ENGINEERS ~"1 \ ~\ ': I.. \ --, ' _._ I l~yc- -- '''__ I Gregor~Sto ehouse, P.E. .~ ~OfFICES IN: GJS:tW:052.2to9.aug INNEAPOllS Enclosures PRIOR LAKE S1. PAUL cc: Mr. Brian Fritsinger, City Clerk/Administrator I WASECA Mr. Terence Post, City Accountant Mr. Dwayne Stafford, Public Works Superintendent An Equal Opportunity Employer ., , ",. FINAL PAYMENT ESTIMATE NO. S (F1NAL) I FROM: FEBRUARY I, 1996 -. TO: JULY 15, 1996 CONTRACTOR: MIDWEST ASPHALT, INC. ADDRESS: P.O. BOX 5477, HOPKINS, MN 55343 I OWNER; CITY OF ARDEN HILLS, MINNESOTA PROJECT: COUNTY ROAD F RECONSTRUCTION PROJECT (520-052-30) COMPLETION DATE AMOUNT OF CONTRACT: I ORIGINAL: AUGUST 15,1995 ORIGINAL $ 787,964.00 REVISED: REVISED $ 837,492.00 I SCHEDULE 1.0 STREET CONSTRUCTION I I 2104.501 REMOVE CONCRETE CURB LF 125 1.90 0 0.00 80.00 152.00 2 2104.501 REMOVE GUARD RAILS LF 100 2.20 0 0.00 50.00 110.00 I 3 2104.510 REMOVE TIMBER CHANNEL LS 1 500.00 0 0.00 1.00 500.00 4 2105.501 COMMON EXCAVATION(P) CY 12100 2.00 0 0.00 12,100.00 24,200.00 5 2105.507 SUBGRADE EXCAVATION CY 9900 2.00 0 0.00 9.379.00 18.758.00 I 6 2105.522 SELECT GRANULAR BORROW. CV CY 9900 9.00 0 0.00 9,379.00 84,411.00 7 2105.523 COMMON BORROW. CV CY 5000 0.01 0 0.00 0,00 0,00 8 2211.501 AGGREGATE BASE - CLASS SA TN 10500 5.30 0 0.00 10,924.00 57,897.20 9 2211.502 AGO. SHOULDERING, CLASS 2 CY 280 14.35 80 1,148.00 80.00 1,148.00 .. 10 2232.501 MILL BITUMINOUS SURFACE (l~II2") SY 121 5.00 111 555.00 111.00 555.00 11 2331.508 TYPE 41A BIT. WEAR COURSE TN 1855 22.05 1789 39,447.45 1,789.00 39.447.45 12 2331.510 TYPE 31B BIT. BINDER COURSE TN 1925 19.65 0 0.00 2,320.49 45.597.63 I 13 2331.514 TYPE 31B BIT. BASE COURSE TN 2495 18,85 0 0.00 2,131.46 40.178.02 14 0331.601 r BITUMINOUS D/W SURFACE SY 620 5.65 0 0.00 1,023.50 5,782.78 15 2357.502 BITUMINOUS FOR TACK COAT GAL 1900 1.25 500 625.00 750.00 937,50 16 2521.512 r BITUMINOUS WALK, 8' WIDE SY 2720 6. to 0 0.00 617.00 3,763.70 I 17 2531.501 CONCRETE VALLEY GUITER LF 128 12.75 0 0.00 154.00 1,963.50 18 2531.511 CONe. VALLEY GUITER TRIANGLE SECTIONS EA 8 270.00 0 0.00 10.00 2.700.00 19 2531.511 CONCRETE PEDESTRIAN RAMPS EA 9 130.00 0 0.00 4.00 520.00 I 20 2531.501 B618 CONCRETE CURB & GUTIER LF 7680 4.98 0 0.00 7.604,00 37,867,92 21 2531.511 CONCRETE FLUME EA 4 160.00 0 0.00 2.00 320.00 22 251t.501 RANDOM RIP RAP, CLASS 2 CY 5.2 45.00 0 0,00 0.00 0.00 I 23 2531.501 6" CONC. DRIVEWAY PAVEMENT SY 310 22.00 3 66.00 422.00 9,284.00 24 253I.507 6" CONCRETE DRIVEWAY APRON SY 250 22,00 0 0.00 250.00 5.500.00 25 2531.507 8" CONCRETE DRIVEWAY APRON SY 50 30.00 0 0.00 40.00 1.200.00 26 2554.505 STEEL PLATE BEAM GUARD RAIL LF 550 10.50 0 0.00 597 .00 6.268.50 I 27 0564.603 PAVE. STRIP. - 4- POLY~PREF SOLID YELLOW LF 10500 2.23 9206 20,529.38 9,206.00 20,529.38 27A PAVE. STRIP. 4" PAINT SOLID YELLOW LF 9443 0.43 0 0.00 9,512.00 4,115.% 28 0564.603 PAVE. STRIP. ~ 4" POLY-PREF SOL WHITE LF 6000 2.23 5nO 12,755,60 5.nO.00 12,755.60 I 28A PAVE. STRIP.. 4" PAINT SOLID WHITE LF 250 0.43 0 0.00 250.00 107.50 29 0564.603 PAVE. STRIP. - 4" POLY-PREF BROKEN YELL LF 500 2.23 530 1,181.S'Q 530.00 1,181.90 29A PAVE. STRIP. - 4" PAINT BROKEN YELLOW LF 420 0.40 0 0.00 530.00 212.00 30 0564,603 PAVE. MARK. - POLY.PREF LEFT TURN ARROW EA 8 170.00 17 2,890.00 17.00 2,890,00 I 31 0564.603 PAVEMENT MARKING ~ POLY-PREP. STOP BAR EA 1 250.00 3 750.00 3.00 750.00 31A PAVE. MARK - PAINT STOP BAR LF 50 1.45 0 0.00 50.00 72.50 .. 32 2564.531 FURNISH & INSTALL SIGN PANELS SF 160 20.00 0 0.00 178.75 3,575.00 33 0563.601 TRAFFIC CONTROL LS 1 3,00:>.00 0.25 750,C\.1 1.00 3,00:>.00 T SCHEDULE 1.0 STREET CONSTRUCTION-TOTAL 80,698.33 438,252.03 . 520052N5.XLS Pagel 520-052.30 l' .... SCHEDULE 2.0 SITEWORK I 2021.501 MOBILIZATION LS I 7,000.00 0 0.00 1.00 7,000.00 . 2 2101.502 CLEARING & GRUBBING TREE 40 90.00 0 0.00 18.00 1,620.00 3 2105.525 TOPSOil BORROW. CV CY 980 8.10 0 0.00 1,258.00 10,189.80 4 0422.602 RETAIN. WALL - MODULAR CONe. BLOCK SF 1050 10.50 0 0.00 1,349.00 14.164.50 I 5 2571.502 FURNISH AND PLANT SHADE TREE TREE 3 215.00 1 215.00 1.00 215.00 6 2571.501 FURNISH AND PLANT EVERGREEN TREE 27 110.00 0 0.00 8.00 880.00 7 2571.505 FURNISH AND PLANT SHRUB SHRUB 6 26.S0 5 132.50 8.00 212.00 8 2573.503 SILT FENCE PREASSEMBLED LF 250 2.75 559 1,537.25 759.00 2.087.25 I 9 2573.501 BALE CHECKS EA 18 1:5.00 0 0.00 31.00 465.00 10 2575.501 SEED[NG AC 4.25 7lOJlO 0 0.00 0.00 0.00 11 2575.505 SODDING, TYPE LAWN & BOULEVARD SY 9500 1.45 5296 7,679.20 13,296.00 19,279.20 I 12 2575.523 WOOD FIBER BLANKET, TYPE REGULAR SY 1000 1.30 200 260.00 920.00 1.196.00 13 2575.523 WOOD FIBER BLANKET, TYPE HIGH VELOCITY SY 500 1.70 0 0.00 0.00 0.00 I T SCHEDULE 2.0 SIlEWORK-TOTAL 9,823.95 57,308.75 SCHEDULE 3.0 STORM SEWER I 2101.502 CLEARING & GRUBBING TREE 3 215.00 0 0.00 1.00 215,00 I 2 2104.501 REMOVE CONCRETE CURB LF 20 2.50 0 0.00 20.00 50.00 3 2104.501 REMOVE Rep PIPE LF 625 6.35 0 0.00 500.00 3,175,00 4 2104.501 REMOVE CMP PIPE LF 445 3.25 0 0.00 400.00 1,300.00 .. 5 2104.509 REMOVE MANHOLE EA 4 425.00 0 0.00 3.00 1,275,00 6 2104.509 REMOVE CATCH BASIN EA 5 425.00 0 0.00 5.00 2,125.00 7 2501.567 15" Rep APRON EA 3 350.00 0 0.00 1.00 350.00 8 2501.567 15" Rep SAFETY APRON & GRATE EA 2 650,00 0 0.00 3.00 1.950.00 I 9 2501.567 18" Rep SAFETY APRON & GRATE EA 2 650.00 0 0.00 3.00 1,950.00 10 2501.567 21" RCP APRON EA 3 440.00 0 0.00 4.00 1,760.00 11 2502.501 4 ~ PERFORATED HOPE PIPE DRAIN WITH LF 7100 2.90 0 0.00 7,763.00 22.512.70 I TYPE I GEOTEXTILE SOCK 12 2506.509 DRAIN TILE CORE CONNECTIONS EA 31 175.00 0 0.00 17.00 2.975.00 13 2503.511 30~ Rep PIPE Cl III LF 260 41.00 0 0.00 276.00 11,316.00 14 2503.51l 27" RCP PIPE Cl III LF 262 37.25 0 0.00 259.00 9,647.75 I 15 2503.511 21M RCPPIPE CL III LF 786 28.20 0 0.00 533.00 15,030.60 16 2503.511 18" RCP PIPE CL V LF 1056 25.25 0 0.00 725.00 18,306.25 17 2503,511 15" Rep PIPE CL V LF 477 23.30 0 0.00 274.00 6,384.20 I 18 2503.511 12" RCP PIPE CL V LF 410 23,00 0 0.00 703.00 16,169.00 19 2500.511 18" ARCH RCP PIPE Cl III LF 110 35.25 0 0.00 29.00 1,022.25 20 2503.511 18" RCP PIPE CL III. 7-112 deg. BEND EA 1 160.00 0 0.00 1.00 160.00 I 21 2503.511 15" CMP PIPE LF 25 20.25 0 0.00 0.00 0.00 22 2503.511 12" CMP PIPE LF 35 20.00 0 0.00 35.00 700.00 23 2506.:508 CONSTRUCT MANHOLE, STORM 48" DIA, EA 9 990.00 0 0.00 13.00 12.870.00 2' 2506.50S CONSTRUCT MANHOLE, STORM 60" D1A. EA 5 1.500.00 0 0.00 4.00 6.000.00 I 25 2506.50S CONSTRUCT MANHOLE. STORM 72" DIA. EA I 2,150.00 0 0.00 1.00 2,150.00 26 2506.506 CONSTRUCT MANHOLE EXTRA DEPTH LF 4.5 90.00 0 0.00 1.88 169.20 27 2506.509 CONSTRUCT CATCH BASIN. 27" DlA EA 4 760.00 0 0.00 5.00 3,800.00 I 28 2506.509 CONSTRUCT CATCH BASIN. 24" x 36" EA 16 890.00 0 0.00 16.00 14,240.00 29 2506.509 CONSTRUCT SHALLOW CATCH BASIN. 24~ x 36" EA 3 900.00 0 0.00 2.00 1,800.00 30 2506.5]1 RECONSTRUCT MANHOLE EA 8 475.00 0 0.00 7.00 3,325.00 i' 31 2506.522 ADJUST FRAME AND RING CASTING EA 7 270.00 2 540.00 9.00 2,430.00 32 2511.501 RANDOM RIP RAP, CLASS 3 CY 35 65.00 0 0.00 49.55 3,220.75 33 2573,602 INLET PROTECTION EA 33 37.50 0 0.00 0.00 0.00 I T SCHEDULE 3.0 STORM SEWER-TOTAL 540.00 168,378.70 5200S2#5.XLS Page 2 520-052.30 .. ,- . SCHEDULE 4.0 WATERMAIN .. I 0504.602 RECONNECT I" COPPER WATER SERVICE EA 30 531.00 0 0.00 26.00 13,806.00 2 0504.602 CONNECT TO EXISTlNG W ATERMAIN EA 5 480.00 0 0.00 7.00 3,360.00 I 3 0504.602 6" GATE VALVE AND BOX EA 6 433.00 0 0.00 5.00 2.165.00 4 0504.602 8" GATE VALVE AND BOX EA 2 560.00 0 0.00 2.00 1,120.00 5 0504.601 12" GATE VALVE AND BOX EA 2 925.00 0 0.00 2.00 1.850.00 6 0504.602 ADJUST VALVE BOX EA 2 175.00 0 0.00 2.00 350.00 I 7 0504.602 WET TAP 6" VALVE EA I 1,525.00 0 0.00 1.00 1,525.00 8 0504.602 SALVAGE VALVE EA 2 80.00 0 0.00 2.00 160.00 9 0504.602 HYDRANT ASSEMBLY WNALVE EA 6 1,640.00 0 0.00 7.50 12,300.00 I 10 2104.523 SALVAGE HYDRANT EA 6 215.00 0 0.00 6,00 1,290.00 11 0504.603 4" DIP WATERMAIN SP CL53 LF 25 15.50 0 0.00 2L.00 325.50 12 0504.603 6" DIP W ATERMAIN SP CL 53 LF 1464 15.50 0 0.00 1,553.00 24,071.50 13 0504.603 8" DIP W A TERMAIN SP CL 52 LF 1585 17.75 0 0.00 1,582.00 28,08050 I 14 0504.603 12' DIP WATERMAIN SP CL 52 LF 5lO 24.50 0 0.00 521.00 12,764.50 15 0504.605 2" POLYSTYRENE INSULATION SY 16 23.50 0 0.00 14.20 333.70 16 0504.620 DUCTILE IRON FITTINGS lB 3850 1.25 0 0.00 4,485.00 5.606,25 I T SCHEDULE 4.0 WATERMAL'l-TOTAL 0.00 t09,107.95 SCHEDULE 5.0 SANITARY SEWER I 2506.506 CONNECT TO EXISTING SANITARY SEWER EA I 600.00 0 0.00 0.00 0.00 0503.603 8~ PVC SANITARY SEWER, SOR 35 LF 10 50.00 0 0.00 0.00 0.00 0503.603 INSTALL 8" x 4" WYE, SDR 35 EA 1 400.00 0 0.00 0,00 0.00 .. 0503.603 4" PVC SCHED. 40 SAN. SEWER SERVICE LF 100 20.00 0 0.00 0.00 0.00 T SCHEDULE 5,0 SANITARY SEWER-TOTAL 0.00 0.00 I SCHEDULE 6.0 CHANGE ORDER NO.1 Rirl! CTl!l!lr Water~hed Chanvn I 1 INSTALL GRIT CHAMBER EA 1 18,300.00 0 0.00 1.00 18,300.00 2 STANDARD STORM MANHOLE EA 2 1,400.00 0 0.00 1.00 1,400.00 3 MANHOLE CAP SKIMMER EA 1 1,120.00 0 0.00 1.00 1,120.00 I 4 MUCK EXCAVATION CY 750 7.50 0 0.00 715.00 5,362.50 Rice Creek Watershed Changes - Total 0.00 26,182.:50 I IiJrhool TJi(trict #621 RMuirement( 1 8" rye SANIT AR Y SEWER IF 725 22.00 0 0.00 597.00 13,134.00 2 CONNECT TO MANHOLE EA 2 575.00 0 0,00 2.00 1,150.00 I 3 STANDARD SANITARY MANHOLE EA 1 1.500.00 0 0.00 2.00 3.000.00 4 PLUG EXISTING LINE LS I 115.00 0 0.00 1.00 115.00 5 CONCRETE CURB & GUTIER IF 350 4.98 0 0.00 350.00 1,743.00 . 6 SODDING WITH TOPSOIL SY 500 1.45 0 0.00 0.00 0.00 7 SIGN AGE LS I 500.00 0 0.00 1.00 500.00 School Visfn'ct #621 RequiremenJs - Total 0.00 19,642.00 I T SCHEDULE 6.0 CHA.1"fGE ORDER NO.1-TOTAL 0.00 45,824.50 .. 520052#S.XLS Page) 520-0$2-.30 I r " '- I I- sCHRom F. 7 0 EXTRA rITY ITEMS I 21" FES TRASH GUARDS EA 2 742.12 0.00 2 1,484.24 I T SCHEDULE 7.0 EXTRA CITY ITEMS-TOTAL 0.00 1,484.24 SCHRom E!II I) VAl F./'Irj'TINE PARK SEAL r.OAT I I VALENTINE PARK SEAL COAT LS 1 (1.200.00) 1.00 (1,200.00) 1.00 0,200.00) T SCHEDULE 8.0 VALENTINE PARK SEAL COAT-TOTAL (l,200.00) (l.200.00) I TOTAL AMOUNT THIS PERIOD 89,862.28 TOTAL AMOUNT TO DATE 819,156.17 I TOTAL THlS PERIOD TOTAL TO DATE 80,698.33 438,252.03 9,823.95 57,308.75 540.00 168,378.70 I 0.00 109.107.95 0.00 0.00 0.00 45,824,50 I 0.00 1.484.24 (1,200.00) (1.200.00) .. I I I I I I I it I 5200S2#S.Xl.5 Page 4 520-052-30 - , I hereby certify that all items and amounts shown by this pay estimate are I correct for the work completed to date. CONTRACTOR: MIDWEST ASPHALT, INC. -. BY: TITLE: I DATE: . Based on the ENGINEER'S on-site inspections as an experienced and qualified design I professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections I and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualifications stated in I his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures of construction I or safety precautions or programs incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment .. has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. . ENGINEER: MSA, CONSULTING ENGINEERS BY: I TITLE: . DATE: I Approved by Owner/Commission CITY OF ARDEN HILLS, MINNESOTA I BY: TITLE: . DATE: . .. END.XLS . I' ., ~e CITY OF ARDEN HILLS MEMORANDUM I DATE: August 22, 1996 1 TO: Mayor and City Council . @ I FROM: Brian Fritsinger, City Administrator , SUBJECT: Resolution #96-48, Livable Cities Grant I Background In May of 1996, the City Council discussed and adopted a Resolution supporting the cooperative 1 participation in the I-35W Corridor Coalition. At that time, the Coalition was being formed in a somewhat informal fashion to discuss a variety of issues which related to economic development. 1 Since that time, City staff and mayors have been meeting in an effort to create a coalition with a very specific set of issues to be studied. In fact, the Mayors of these communities have requested I staff analyze and prepare information related to a joint powers agreement between the participating communities. Ie As indicated in the attached Resolution, the number of participating cities has expanded. The cities who are now part of the coalition include Arden Hills, Blaine, Minneapolis, Mounds View, New Brighton, Roseville and Shoreview. Each of these cities have adopted resolutions 1 supporting the participation in the Metropolitan Livable Communities Act (MLCA). 'What is the Demonstration Account? I As a participant in the MLCA, the City has the ability to access a variety of funding programs to assist the City in its development efforts. One of these programs is called the Metropolitan Livable Communities Act Demonstration Account. The program is designed to provide I incentives for, and test the market feasibility of livable, compact and efficient development. It is also designed to encourage innovative land use projects that integrate housing, transit, 1 employment, commercial and other land uses, such as community institutions. What program is the grant expected to fund? 1 At this time, the grant application is expected to include a funding request for a variety of items, including the following: . Transportation study . . GIS Database . Business Retention Study . Land Use Analysis I i' I '.... '. Memorandum - Resolution #96-48, Livable Cities Grant _I Page Two August 21, 1996 Miscellaneous 1 Thcre are a number of specific grant issues which arc still bcing investigated. I anticipate that . most of these should be answered by Monday. These relate to the specific funding request, project costs, costs to cities, and other related issues. I will make every effort to have this information available for Council review prior to formalizing the recommendations made below. . Recommendation 1 Staff recommends Council adopt Resolution #96-48, Supporting Cooperative Livable Cities Demonstration Grant Application to Metropolitan Council for 1-35W Corridor Coalition Planning Activities. . BF/sls I I eI I 1 1 I I I I .. I ~ . - STATE OF MINNESOTA ~ COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO, 96-48 I A RESOLUTION SUPPORTING COOPERATIVE LIVABLE CITIES DEMONSTRATION GRANT APPLICATION TO METROPOLITAN COUNCIL I FOR I-35W CORRIDOR COALITION PLANNING ACTIVITIES WHEREAS, me Cities of Arden Hills, Blaine, Minneapolis, Mounds View, New Brighton, I Roseville, and Shoreview (I-35W Coalition Cities) directly border the Northern Metro Section of Interstate 35W (I-35W Corridor); and I WHEREAS, the City of Arden Hills is a participant in the Livable Communities Act's Housing Incentive Program for 1996 as determined by the Metropolitan Council, and is therefore eligible to make application for funds under the Livable Communities Demonstration Account; and I WHEREAS, me I-35W Coalition Cities have commenced a collaborative effort to discuss, I identify and address macro economic development, housing, transportation, contaminated lands, employee training needs, and other physical land use and community planning issues along me entire 1-3 5W corridor; and Ie WHEREAS, the 1-35W Coalition Cities intend to utilize this information to guide and support the development of essential transportation and infrastructure improvements along the I-35W I corridor, as well as to assist in determining appropriate mass transit policies, and for assisting to develop a coordinated/collaborative database and GIS system, compatible with metropolitan GIS system decisions; and I WHEREAS, me I-35W Coalition Cities desire to utilize this strategic alliance to assist in marketing and guiding development along the I-35W Corridor, consistent with the intent of the I Metropolitan Livable Communities Act and Metropolitan Council's Regional Blueprint and individual community land use plans; and I WHEREAS, all ofthe I-35W Coalition Cities approved resolutions earlier this year supporting the intent behind the Coalition's efforts and each Cities' participation within it; and I WHEREAS, the I-35W Coalition Cities have been meeting for several months in developing this collaborative effort and are in the process of preparing and intend to enter into a fonnal joint I "'~" .g==n< wi<hi. <h, """ ~,~. mo""" '0< <h, _o~ of _io, on< <h, goo" Md objectives of this collaborative effort, including the designation of a fiscal agent; and I WHEREAS, the infonnation collected and analyzed through the efforts ofthe I-35W Coalition will be critical to the discussion and policy decisions associated with the current metropolitan I' area growth options; and -I . ,- - Resolution No. 96-48 Page Two August 26, 1996 .; WHEREAS, the Success of this collaborative effort will be dependant upon having access to adequate resources to comprehensively research and address the critical issues that impact all 1- 35W Coalition Cities and the I-35W Corridor; and WHEREAS, the goals and objectives of the I-35W Coalition Cities are consistent with the I funding guidelines established within the Metropolitan Livable Communities Act, and would be an appropriate source of funds for assisting to implement this long-term planning effort; and I WHEREAS, the City has the institutional, managerial and financial capability to ensure adequate project administration; and I WHEREAS, the City certifies that it will Comply with all applicable laws and regulations as stated in the contract agreements. I NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, that the City of Arden Hills, as a participating community I within the I-35W Coalition, strongly supports the preparation and submittal of a grant application to the Metropolitan Council under the Metropolitan Livable Communities Act and other appropriate funding sources, in order to secure funds for implementing the goals and objectives I of the coalition. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS .- THIS 26TH DAY OF AUGUST, 1996. I DENNIS PROBST, MAYOR I ATTEST: I - I BRIAN FRITS INGER, CITY ADMINISTRATOR I I I .. I I I. CITY OF ARDEN HILLS MEMORANDUM I DATE: August 23, 1996 I TO: Brian Fritsinger, City Administrator I FROM: Terrance Post, City Accountant @ I SUBJECT: Integration of 1997 PMP W orkplan with 1997 Proposed Budget Backl!:round I The 1997 Proposed Budget presented to the Council at the August 19,1996 Worksession assumed a level of General Fund Pavement Management Program (PMP) funding at $185,000. This funding level assumption was developed using recent history levels ($150,000) and I earmarking the proposed 1.95 percent net levy increase ($35,000) toward this program. The proposed expenditure level was not built up from aggregating costs of specific street improvements. I At the same Worksession, City Engineer Stonehouse presented a five year PMP plan which .. identified specific street improvements by year. Issue I Can the proposed 1997 PMP work plan be funded by current budget levels? Discussion I 1. The recommended sealcoat, overlay and non-MSA reconstruction streets would cause a $7,000 increase in General Fund Street Maintenance Department (PMP) expenditures to $192,000. It is expected that this increase can largely be offset by incrementally higher I property tax collections (i.e assuming a 2.9 percent instead of a 3.0 percent delinquency rate). I 2. The proposed reconstruction of Colleen Avenue at a project cost of $304,000 is feasible only ifthis street is added to the MSA system such that it qualifies for MSA Construction funding. It is expected that 40 percent of non-assessable costs ($121,600) would utilize . State Aid rather than General Fund funding. Please note the attached 8/22/96 revision of the 1997 CIP Plan. I 3. Although, not specifically related to 1997 PMP projects, the proposed $50,000 expenditure in the Surface Water Management Fund for the Grey Fox/Red Fox frontage I road 509 project has been deleted from the 1997 CIP. It is not judged to be cost effective to do the storm water phase of the project independent of street improvements. The I- recommendation is to defer this SWM work until the PMP portion is planned (currently the year 2000). . I I. Intergration of 1997 PMP W orkplan with 1997 Proposed Budget Page2 I Other Considerations The point was made at the last Worksession that, in addition to the City-initiated PMP, there is I also significant financial exposure of required City of Arden Hills cost participation in County- initiated road improvement projects. The attached schedule indicates $690,000 in prograrnnled 1997-2001 County project costs. I Given this financial impact, the City's planned use ofMSA Construction Aid (currently an I annual General Allotment of $178,720) and the degree of assessment to benefitting property owners will be critical in funding the City's portion of these County projects. 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