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Home My WebLink AboutCCP 09-09-1996 I FILE I AGENDA ~ ARDEN HILLS CITY COUNCIL MEETING NEW BRIGHTON F AMIL Y SERVICE CENTER I MONDAY, SEPTEMBER 9,1996 7:30 P.M. 7:30 P.M. I. Call to order/roll call I 7:30 P.M. 2. Agenda Adoption I 7:35 P.M. 3. Approval of Minutes a. August 26, 1996, Regular Council Meeting I 7:40 P.M. 4. Consent Calendar a. Sheehy Tennis Court - Lease Agreement I b. Claims and Payroll 7:45 P.M. 5. Public Comments I 7:50 P.M. 6. Unfinished and New Business a. Resolution #96-52 - Supporting the Proposed Turnback of a Portion of Round .. Lake Road from MN/DOT to the City of Arden Hills b. County Road F - Final Pay Estimate c. Resolution #96-50, Clarifying Proposed Sums of Money to be Levied for Levy I Year 1996 d. Resolution #96-51, Adopting Truth In Taxation Hearing Dates and Location for I Proposed 1997 Taxes Payable e. Presentation by Youth Hockey Associations Regarding a Four-Sheet Ice Facility I 9:00 P.M. 7. Administrator Comments 9:15P.M. 8. Council Comments I 9:30 P.M. 9. Adjourn I The above times may vary depending upon length of issue discussion. I I ,. I I \ . ,,' '.k.,',___ - j SEPTEMBER MEETINGS OCTOBER MEETINGS September 4 Planning Commission 7:30 P,M. October 2 Planning Commission 7:30 P.M, September 9 Council Meeting 7:30 P,M, October 9 Human Rights Committee 7:30 P.M. September II Human Rights Committee 7:30 P.M. October 15 Council Meeting 7:30 P.M. I September 11 Special Council Meeting 5:00 P,M, October 16 Economic Dev. Committee 8:00 A.M, September 16 Council 4:30 P.M. I WorksessionlPicnic September 18 Economic Dev. Committee 8:00 A.M, October 17 Public Works/Safely 7:30 P.M, I September 19 Public Works/Safely 7:30 P,M, October 2] Council Worksession 4:30 P.M. September 24 Park & Rec. Committee 7:00 P.M. October 22 Park & Rec. Committee 7:00 P.M, I September 26 Finance Committee 7:30 P.M. October 24 Finance Committee 7:30 P.M, September 30 Council Meeting 7:30 P.M. October 28 Council Meeting 7:30 P.M. I I III I I I I I I I .. I I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612 633-7839 t'Last Fax Sep-06-96 11:46 AM I Identification Result Pa~es ~ Date Time Duration Diaimostic 6333846 OK 01 Sent Sep-06 11:45A 00:00:37 002180430020 I lS.o." I I I I Ie I I I I I I I ft \1s1ED 9.-& rei (p~ I I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 fI' Last Fax Sep-06-96 11:44 AM I Identification Result l3w fu!; Date Time Duration DiaQIlostic 6339550 OK 01 Sent Sep-06 11 ;43A 00;00;37 002180430020 I .a, I I I I Ie I I I I I I I .. I I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 ,. Last Fax Sep-06-96 11:42 AM I Identification Result Pa2es IXIl!< Date Time Duration Diaroostic 4219511 OK 03 Sent Sep-06 11 :40A 00:01:02 002482030022 I ... I I I I Ie I I I I I I I . .. I I I CITY OF ARDEN HILLS I- MEMORANDUM DATE: September 6, 1996 I TO: Mayor and City Council Brian F~itsinger, City Administrato@ I FROM: SUBJECT: Administrator Comments for the September 9, 1996 Council Meeting I 1. Approval of Minutes I The Council is asked to approve the Minutes of the August 26, 1996 Regular Council Meeting. I 2. ConsentCalendar a. Sheehy Tennis Court The Council is asked to authorize the approval of the lease of the former Sheehy I Tennis Court to the Arden Hills #3 Homeowners Association. The terms of the lease are consistent with the discussion held at the August City Council Worksession. .. b. Claims and Payroll The Council is asked to approve claims and payroll for the period most recently I ended in the amount of$134,234.35. The Council may note payments in the amount of $47,023 to MCES for September Sewer, and $47,043 to Ramsey I County for September Law Enforcement. 3. Unfinished and New Business I a. Resolution #96-52. MNIDOT Turnback The Council is asked to adopt Resolution #96-52, Supporting the Proposed Turnback of a portion of Round Lake Road from MN/DOT to the City of Arden I Hills. This turnback is not a turnback of a specific street, it is a turnback of a portion of street right-of-way adjacent to Round Lake Road and Butchers Street. The turnback has been requested in order to facilitate additional development in I the Gateway area. b. County Road F Pav Estimate I The City Council is asked to authorize the Pinal Pay Estimate to Midwest Asphalt in the amount of$126,326.97. This payment is subject to receipt of the appropriate documentation from Midwest Asphalt. The Engineer and City I Attorney have reviewed this issue and recommend payment of the requested amount. The additional request for payment by Midwest is still under ~ investigation, and has no impact on the action requested as part of the Pinal Pay Estimate. I ------ I Administrator Comments for September 9, 1996 City Council Meeting I Page 2 -I September 6, 1996 Resolution #96-50. Preliminary Levy c. The City Council is asked to adopt Resolution #96-50, clarifying proposed sums I of money to be levied for Levy Year 1996. The levy, after HACA is proposed at $1,829,320 or a 1.95% increase from Levy Year 1995. The adoption ofa levy at this time is required by the Truth In Taxation process, This increase, if adopted, I would be the maximum increase in levy. The only change which can be made from this point forward would be to decrease the levy. d. Resolution #96-51. Hearing Dates I The City Council is asked to adopt Resolution #96-51, adopting the Truth In Taxation hearing dates and location for proposed 1997 taxes payable. Because I the City cannot schedule its initial hearing and continuation hearings on dates being used by Ramsey County, Metropolitan Council or School Districts, the I Council needs to consider additional meetings or changing current meeting dates. e. Youth Hockey Presentation The Mounds View and Irondale Youth Hockey Associations will be in attendance I to make a presentation to the City Council regarding the four-sheet ice facility in Blaine. The Council is not being asked to consider formal action on this issue at .. this meeting. A formal resolution will be available for consideration at the September 30, 1996 meeting, I I I I , I I I I I -- I I~ - DRAFT I MINUTES CITY OF ARDEN HILLS, MINNESOTA I- REGULAR CITY COUNCIL MEETING AUGUST 26, 1996 7:30 P.M. - NEW BRIGHTON COUNCIL CHAMBERS I CALL TO ORDER/ROLL CALL I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular I City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, I Susan Keim, and Paul Malone. Absent: None I Also present were: City Administrator, Brian Fritsinger; City Accountant, Terry Post; Public Works Superintendent, Dwayne Stafford; Community Development Director, I Kevin Ringwald; Parks & Recreation Director, Cindy Walsh; Administrative Secretary Sheila Stowell; and Recording Secretary, Debbie Wolfe. .. ADOPT AGENDA MOTION: Keirn moved and Malone seconded a motion to adopt the agenda for the August I 26, 1996, Regular City Council meeting as presented. The motion carried unanimously (5-0), I APPROV AL OF MINUTES I August 12, 1996, Regular Council Meeting Aplikowski noted a correction on page 5 of the minutes in the last paragraph. She I noted the first sentence should be corrected to read "Councilmember Aplikowski asked if the Sobriety School in the Arden Plaza complex has been denied". I MOTION: Hicks moved and Keirn seconded a motion to approve the August 12, 1996, Regular Council Meeting minutes as corrected. The motion carried unanimously (5-0), I I ,. I DRAFT -- ~I ARDEN HILLS CITY COUNCIL - AUGUST 26. 1996 2 .1 August 12, 1996, Council Worksession Meeting I No corrections. MOTION: Hicks moved and Keim seconded a motion to approve the August 12, 1996, I Council Worksession Meeting minutes as presented. The motion carried unanimously (5-0). I August 19, 1996, Council Worksession Meeting It was noted the date of the minutes should be corrected to read on pages two I through five as August 19, 1996 (instead of August 12, 1996). Aplikowski also noted on page four, paragraph six, the minutes should be corrected to read Human Rights I Committee (instead of Commission). MOTION: Hicks moved and Keim seconded a motion to approve the August 19, 1996, I Council Worksession Meeting minutes as corrected. The motion carried unanimously (5-0). I CONSENT CALENDAR A. Resolution #96-49, Revising Resolution #96-34(a), Final Assessment Roll Resulting .. from Settlement (Gene Schmidt Appeal) B. Claims and Payroll I MOTION: Hicks moved and Aplikowski seconded a motion to approve the Consent Calendar as presented and authorize execution of all necessary documents contained I therein. The motion carried unanimously (5-0). PUBLIC COMMENTS I Mayor Probst invited the audience to address the Couucil on any issue uot already on the agenda. I Mr. Tom Steele, 3570 Ridgewood Road, stated he has lived in the City for 14 years and wished to address the matter of the City Hall facility. Mr, Steele stated he is a member of the Finance I Committee and TCAAP Task Force and noted his comments do not reflect the feelings of the other committee members. Mr. Steele stated the City is in desperate need of another City office facility. He does not believe much has happened to move forward in that direction. He stated I the City has been waiting to find out the disposition of the arsenal property by the Federal Government and he fears that will take a long time. Mr. Steele believes the City should forget the arsenal property and go forward with plans to build, purchase or lease a building to I accommodate the City's needs, He is aware staff has looked at some other possibilities but he encourages staff and Council take an objective look at that option. .. I I' DRAFT I ARDEN HILLS CITY COUNCIL - AUGUST 26. 1996 3 I- Mr. Steele also addressed the Council regarding the Quad Arena. He stated the Hockey Association does not have the money to finance the facility and the cities are asked to pay for facilities that will only benefit a small percentage of the residents. He feels if the idea for the I Quad Arena was feasible, it would have been privately financed. He does not believe it is right for all residents to pay for a facility that will only benefit 144 kids. He does not think the government should be in the entertainment business. I Mayor Probst stated the Council is on track to make a decision regarding the City Hall this fall. Hopefully the status of the arsenal property would be known at that time. The Council will I consider all options. I Mayor Probst continued, regarding the Quad Arena, the Council has received more information and discussed it during a worksession, He noted it will be on the Council agenda for further discussion on September 9, 1996. Mayor Probst stated the City of Arden Hills has been I requested to guarantee use of 2000 hours to be shared with three other cities, Mr. Chuck Mertensotto, representing the Finance Committee, presented the results of their I meeting held last Thursday, regarding City Hall. He noted the two new members of the Committee were concerned at the office conditions for City Staff. The Committee believes the City should look at some leased space for the staff while considering the construction of a more .. permanent space. Mr. Mertensotto believes dealing with the TCAAP property will be a long process. The Finance I Committee recommends that City employees be moved into a different facility as soon as possible, I Mayor Probst noted the Public Works Department is not part of the current City facility discussion due to the possibility of ajoint facility with the National Guard and Ramsey County. I UNFINISHED AND NEW BUSINESS I A. Resolution #96-48, Supporting Cooperative Livable Cities Demonstration Grant Application to Metropolitan Council for 1-35 W Corridor Coalition Planning Activities I Brian Fritsinger, City Administrator, advised the Council is asked to adopt a resolution supporting the Cooperative Liveable Cities Demonstration Grant to the Metropolitan Council for I the I-35W Corridor Coalition planning activities. He explained the final grant amount being requested is estimated to be $350,000 for 1997 which would be used to assist with a variety of activities including a traffic study ofl-35W, GIS, and other planning needs. This is a joint I application between the coalition cities and should not involve any matching funds, if awarded, ,. I ---- ------------- ------------- DRAfT 'I ARDEN HILLS CITY COUNCIL - AUGUST 26. 1996 4 I Mr. Fritsinger distributed the application prepared for the Met Council. He stated two months -I ago a meeting was held to further discuss the formal process of placing the coalition on a work schedule. At that time, Staff was directed to work on a potential joint powers agreement. The grant application to the Met Council is due on Friday, August 30, 1996, for the Livable I Communities Act. Mayor Probst noted he and Mr. Fritsinger participated in discussions with members of the I Coalition, and the next meeting is scheduled for August 27. He stated he supports the resolution and plans to state his desire for emphasis on transportation at the upcoming meeting. Councilmember Malone stated he agreed with Mayor Probst. Councilmember Aplikowski stated I she also supported the resolution and agreed transportation should be an emphasis. She added she believes all communities will benefit. Councilmember Hicks stated he concurs with the I comments made, MOTION: Hicks moved and Keim seconded a motion to approve Resolution #96-48, I Supporting Cooperative Livable Cities Demonstration Grant Application to Metropolitan Council for 1-35 W Corridor Coalition Planning Activities. The I motion carried unanimously (5-0), B. 1997 Budget Process - Integration of City & County Road Improvement Projects .. Mr. Fritsinger commented that this issue relates to the last discussion held at the most recent worksession. At that meeting, City Engineer Stonehouse provided a detailed 1997 Pavement I Management Plan (PMP), The question arose as to whether this scope of work could be funded based upon the City's planned $48,000 involvement in the Ramsey County Cleveland Avenue Bridge Project, and the $35,000 in additional PMP funding from the 1,95% Net Levy increase, I Mr. Fritsinger stated that the Engineer's 1997 PMP Plan could be accomplished if Colleen Avenue would be added to the State Aid system, Mr, Fritsinger pointed out that the City's participating in County Projects will increase during the I next five-year period, and result in significantly higher costs to Arden Hills. I Terry Post, City Accountant, stated that funding for City participation in these County projects may require both a component from the Assessment Policy of the City, and from the use of fixed I MSA Construction Funds. Mr. Post stated in the past, MSA Construction Funds have been used mainly for internal PMP projects, but now the use of these funds will also have to compete with participation in County projects, I Mayor Probst asked ifMSA funds could be used on County projects, Mr. Post stated they can. Mayor Probst asked if the Federal Government could be assessed and Mr. Post stated he does not I believe so. Councilmember Malone stated this is an example of "delayed pain" based on a decision of the .. State with the burden falling on the cities. I I' D~~.4FT I ARDEN HILLS CITY COUNCIL - AUGUST 26. 1996 5 I- Councilmember Keirn asked if the City had ever assessed residents to pay for City-incurred costs on County projects, Mr, Fritsinger stated the City has not done that. I No action was required by the Council. ADMINISTRA TOR COMMENTS 1 Mr. Pritsinger stated it is necessary for the Council to meet after the Primary Election to canvass the election results, I MOTION: Malone moved and Hicks seconded a motion to schedule a meeting of the City I Council on Wednesday, September 11,1996, at 5:00 p.m. for the purpose of canvassing the primary election, The meeting will be held in the public works lunchtoom, The motion carried unanimously (5-0). I Council member Hicks noted he would not be in attendance. 1 Mr. Pritsinger noted filings for office open August 27 and runs thtough September 10. Mayor Probst noted there are two Council positions open. .. Mr. Pritsinger stated he has received the first five chapters of the revised Municipal Code from the League of Minnesota Cities. I COUNCIL COMMENTS Councilmember Malone stated the City may receive $5,000 as a result of the work prepared by I the AMM Subcommittee for the updating of the Comprehensive Plan. I Councilmember Aplikowski stated she was dismayed about the work that was done on Pascal A venue and requested Council re-evaluate on what should be done. She stated the road is much too narrow and it will be difficult for service and emergency vehicles. I Councilmember Keirn agreed and stated she believes the road could have been one foot wider without making a difference, I Mayor Probst stated this street only serves four residents and he believes appropriate efforts were made to save trees in the area. I Mayor Probst suggested the Monday, September 16 worksession serve as the annual meeting with the committees and staff. The worksession will be outside if the weather permits, I Councilmember Aplikowski reported on the meeting with Congressman Vento and discussions " regarding the Arsenal project. , .. --r <1 1'0. l?/)J;;tv . SeptelJ]b ilrJ;;ilrOk4 lJ1LLS li'l?Ollt. 11 . el" 9, 1996 tv/)tJilr . I"lfll1li'I"' StJl1 ltSiI1 'JJ;;e1'. Cil1d ger, Cj~ . :y S. llc <1d . /laCk li': fllsh lJ]ll1ist ~ Il1flJ' , Pfll"ks I"fltOI" 1 le A.rd !1d ~fltiol1 ~ l? eilse th el} /-Jill of1'e. eCl"eilt' lJ]' e te S /lJ l-J. /JI1IS C 1011 /). illl}tC/)iltJc l1I)is cou olJ]eo 01Ji'f L ~l"eCtol" Cs: vJ 1: e il/)d rt lireli lI1Jers eflse <1 he C. USe Of to the -1ss0ci . gl"eelJ] e . Ity C the -1ss. iltlo el1t sSlOb OUl1c I ilreEl, OClilt' 'I) cOl)t JlJI)CII' U-i'th th; received 10/). l'he ;cted the c' . e,t fl d Ss. Ity cept' rilft OClilt' to . 101) Of th 101) ll)g' Se do Of EI Ii e le 'WOUld lJlre if ~ e'WIlJ' </seil be theC' sSoCi . e!1t 11)01' ch 'greelJ] reS POI) . Ity I}; e/)t :~/O/) Will il/)ges t;l)t ilt the A Sible for OlJld , 111 b Pily , e /, U ~SS . e fOr the c' eilse il 'glJSt 19 , eIther P il terllJ I~ Of A 'PPeilred ' 1996 C of the . .ilrty gi offive rdel) /-J: to be oll1Jc' ". l'he ~lt/~! fiv;es 'Wlitte:eilrs il/)d il/~ $10. 00 ElcceptElbl:~ 'WOrk OSts 'W/~~~~tyth;~~: ::::e~o:;: ~f ;~~~~;~~::~l~~ to rel)t th 0 the \ res ed Ii Sso, 101) reI) e fl ' 'ed /, 'Pol)sib l' rOlJ] th Cliltiol) . Elt leil e'W for ilCllity eilse . 1 Ity e Ci . 'W/Il St 12 ill) il " l'he fePre IS e/)Cj Of the ty 11) it be res lJ]ollth dd1tiol) leilse S~we se/)tliti.... oSed fOr ~ ASSOCiElti S Presel)t 'POI)Sible liS Prior to lil five H, r il/)y glJe:~i::: theO~:;ev~elV. 1: 011. CO/)ditio/), o~~~e llJilil)tel) the C OC1lit' he -1 iltJce olJ 101) SSOc' EmOf 1'lCi/ IlJ Will b . liltiol) h the Ie ily hEl.... e I/) Elt(. ils hil )lJl)Cil s~~e Of the fo e. el)dil/)Ce li~ ~I) oPPOrt . lJld d' l'l1Je e C. U/)Ity IreCt r She 'h Ity Stilq e :y to tel1/) . eXec IS Co lJte Elll lJrt to El.ppr, the-1 opriilte rdel) /-J: 1 dOClJ Ills /lJ o 1lJ~ ts, ___n_______ DiL~ P FT '. Ai'~ :"",~ - ARDEN HILLS CITY COUNCIL - AUGUST 26.1996 6 I Mayor Probst stated the City received a request from the Suburban Rate Authority and asked if -I staff was familiar with this organization. Mr. Fritsinger stated he was not. Mayor Probst suggested an October worksession be held with an agenda item to discuss creating I an EDA, organizational meetings, and budget issues. Mayor Probst noted October 6-12 is Cities Week. In the past, the City has sent thank you notes I to the Committee members. He suggested some Town Hall meetings be held during this week to provide residents with an opportunity to raise issues with the Council. ADJOURN I MOTION: Aplikowski moved and Hicks seconded a motion to adjourn the meeting at 8:27 I p.m. The motion carried unanimously (5-0). I Dennis Probst Brian Fritsinger I Mayor City Administrator .. NOTICE OF MEETINGS I The next regular City Council meeting will be held September 9, 1996, at 7:30 p.m. at New Brighton Family Service Center. I I I I I I \, ot ~ d3-":/ t\d ~ \)":/ ';3-1- - 1- 'l..t\'I:- 'l..c1- 3- ~;t>. d tt'~~ f; e~e 3- 'l..o~ I ~G~~ ~e. e~'I:- eso'l:- c'l..3-'l:-" . 1>~~$~ 'l:-ed 'I:-~d 1-s \,\'l..t\~ 1'>S~o \;.~ot\ ) d3- 3- 3-. 1-1-S c1-3- t\'I:- 'l..s ;.996! 1-1-S I ~ ).\\,,~SSO eett'e , ).\1- 1'>~de 'l..t\ . 'ped 1'>g~ de~ ~e ~1- 'l..s 1'>1: 'C-\)e ~ \)e deSc . 'I:- ~ ~\) ot 3-~n 3-'1:-'1..0 'l..t\g 'l:-O~'-II1- 'I:-'l..es' c'l..'I:-~\;. ,,) o~';?o~ 01-1-0'-11 so'l:-3- o ~ 'I:-\)e \."C1-l'l..'I:- C 'I:-\)e t \,\'l..t\~e '1:-\)3-'1:- ;" 'I:-'-IIee~ 'C-'l..ot\ t\~';?~o ~ ot t\'C-":/' "f.ce';?'I:- 'I:- 'I:-\)e \)e 0~3- 'C-3- ~o o'-ll~e co~ 3 Ie. t\g 3 ~Ws'I:- co1:';? eSo tee 1P-Se":/ 1:\0" ~~1- ce 300 \,\'I..~t\ 'I:-\)e . t\ ~3 . 1-1-S lOeg: 'I:-\)e'" to~ 300 ~. 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S 1,..e ot 3'" 'l.,S \.1,..e '1:-\)1- ~~'I:- E enn . to1: a1P-o 'I:-\)e ~~ . ot\ 'I:-\)e :f'O\l. et\'C- ;" 1>>,CceSS s'l..de~3~~~'I:- ~e n~~~ ';?~'I:-'_ '2-' S cot\ c'I..'l:-i ~3-1.1. 'I:- ~et\ 1'>g~ee :) 'C-3. '1:-' 1'> 'C-'{\e e~\:- S eCi.~e~ 'I:-\)e . 'C-i 3t\ ~es~ ~1. .';?3;'I:- ';?3-~~ s~\):3-'l:-e o\\)e c~s \e 'I:-\)e 10' s~\l.e )',:l-;et\'C- 3-~s3~i 1-1- ';?3-1'1..~ed ';?3-i3\) g1:ee t\'I..<;/e S\)3 ~eq: -;:.es 1>> 3t\ . ot\ S '1:-3 'I:-\)e c'l..3'1:-'\- 'l:-3-;:.e S~c\) 1'>$$0 ot 3~i l.1-e~ ~d'l..t\g 'l..t\c1. 11 --, I CITY OF ARDEN HILLS ~ MEMORANDUM DATE: September 9, 1996 I TO: Brian Fritsinger, City Administrator I FROM: Cindy S. Walsh, Parks & Recreation Director C> v1 SUBJECT: Finalization of Tennis Court Lease Agreement I Background I The Arden Hills #3 Homeowners Association contacted the City to inquire if the City would lease the tennis court area to the Association. The Association would be responsible for maintenance and use of the area. I The City Council received a draft of the lease agreement at the August 19, 1996 Council work session. With the exception of a few minor changes, the lease appeared to be acceptable to the I Council. Lease Agreement Ie The association will pay the City of Arden Hills $10,00 annually to rent the facility. The lease agreement will be for a term of five years and will automatically renew for an additional five I years unless either party gives written notice of cancellation at least 12 months prior to termination of the initial five year lease. The Association will be responsible for the maintenance of the facility. The facility will be leased from the City in its present condition, All I improvement costs will be the responsibility of the Association. A copy of the revised lease is enclosed for your review, The Association has had an opportunity I to review the lease. Representatives from the Association will be in attendance at the City Council Meeting to answer any questions the Council may have. I Recommendation Staff recommends approval of the lease of the former Sheehy tennis court to the Arden Hills #3 Homeowners Association. Council should direct staff to execute all appropriate documents. I Enclosure: I I I .. I ----------- ----- ."----J::-- .~ I LEASE AGREEMENT I 1.0 Parties. This Agreement is dated the day of -- , 1996, and is entered into by and between the City of Arden Hills, a Minnesota municipal corporation ("City") and the Arden Hills Association, a Minnesota non-profit corporation herein ("Association") . I 2.0 Recitals. A. The City is the fee owner of the following described I property situated in Ramsey County, Minnesota to-wit: Lot 3, Block 8, Arden Hills No. 3, except that I part described as follows: Beginning at the Northeast corner of said Lot 3; thence West along the North line of said Lot 3 for 300 I feet; thence South at right angles for 300 feet; thence East parallel to the North line of said Lot 3 for 270 feet, more or less, to I the East line of said Lot 3; thence North along the East line of said Lot 3 to the point of beginning (herein the "Subject Property"). I B. The City does not have a short term use for the property. C. The Association wishes to lease a portion of the Subject .. Property for a tennis court and related facilities. D. The City is willing to allow an interim use of the I Subject Property pursuant to the terms of this Lease Agreement. 3.0 Terms and Conditions. NOW, THEREFORE, in consideration of the I mutual undertakings herein expressed, the City and Association agree as follows: A. Property Subiect to Lease. The City hereby leases to the I Association that portion of the Subject Property described on Exhibit A attached hereto, subject to any I and all existing easements. 1. Tennis Court Area. (Legal to be included.) 2. Access Area. (Legal to be included.) I B. Rent. As consideration for this Lease, the Association I shall pay the City rent in the amount of $10.00 per year. The first payment shall be due upon .the execution of this Agreement and subsequent rental payments shall be due on I the anniversary date of the Agreement. In addition, the Association shall pay the City any taxes or payments in lieu of taxes required as a result of this Lease -. including any such taxes payable the year following the I ----- II I termination of this Lease if such tax payments cannot be ... abated. I C. Term. This Lease shall be for a term of five (5) years commencing on the lOth day of September, 1996, and shall be automatically renew for an additional five (5) year I term unless either party gives written notice of cancellation at least twelve (12) months prior to termination of the initial five (5) year term. I D. Improvements. The Association shall pay for all costs relating to improvement of the tennis court or access I areas. Plans and specifications for improvements shall be reviewed and approved by the City Administrator. All improvements constructed to the tennis court and access areas shall become the property of the City. I E. Maintenance. All modifications to the tennis court area and the access areas and all improvements made for the I Association's benefit shall be at the Association' s expense and such improvements shall be maintained in a good state of repair. IF. Trespass. The Association shall ensure that its members and guests do not use the remaining portions of the City property. .. G. Insurance. The Association must maintain a comprehensive general liability coverage which shall include, but not be limited to, bodily injury, property damage and I personal injury. The comprehensive general liability coverage shall be in an amount not less than $600,000 for each occurrence and $600,000 for personal injuries. I These limits may be satisfied by the comprehensive general liability coverage or in combination with an umbrella or excess liability policy, provided coverage I afforded by the umbrella or excess policy is no less than the underlying comprehensive general liability coverage. The City shall be named as an additional insured on the insurance policy. I The Association must keep in force during the term of this Lease a policy covering damages to its property. I The amount of coverage shall be sufficient to replace the damaged property, loss of use and comply with any other appropriate City ordinances or regulations. I H. Hazardous Materials. The Association will be solely responsible for and will defend, indemnify and hold the City, its agents and employees harmless from and against I any and all claims, costs, and liabilities including attorney's fees and costs, arising out of or in .... connection with the cleanup or restoration of the tennis .- court area and access area resulting from the I -- .. -----.:- . I Association's use of hazardous materials. For purposes .1 of this Agreement, "hazardous materials" shall be interpreted broadly and specifically includes, without limitation, asbestos, fuel, batteries, or any hazardous I substance, waste or materials as defined in any federal, state or local environmental or safety law or regulations I including but not limited CERCLA. The City represents that it ha? no knowledge of any hazardous materials on the property. I. Indemnification. The Association agrees to defend, I indemnify and hold the city harmless from any and all costs, including reasonable attorney's fees, and claims I of liability or loss which arise out of the Association's use and/or maintenance of the property except those which arise from the negligence, willful misconduct or other fault of the City. I J. Compliance with Requlations. The Association and its members shall use the tennis court and the access areas I in compliance with all of the City's regulations and in a manner that does not create a nuisance for adjoining property owners. I K. Default. A violation of terms of this Lease by the Association or its members shall be an event of default. If a default occurs, the City shall provide the .. Association with a ten (10) day notice to cure such default. Failure to cure the default within the appropriate time shall result in an automatic termination I of the Lease. L. Authoritv. Each party represents that they have been authorized to enter into this Lease Agreement. I M. Governinq Law. This Lease shall be construed in accordance with the laws of the State of Minnesota. I N. Severability. If any term of this Lease is found to be void or invalid, such invalidity shall not affect the remaining terms of this Lease, which shall continue in I full force and effect. I I I .. I It Ie IN WITNESS WHEREOF, the above-named parties have hereunto set their hands. I CITY OF ARDEN HILLS I By: Dennis Probst I Mayor By: I Brian Fritsinger City Administrator I ARDEN HILLS ASSOCIATION By: I Its: I b/j/10450921.001 8/30/96 .- I I I I I I ~. I I , I - CITY OF ARDEN HILLS PAGE1OF2 r I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT THE 09/09196 COUNCIL MEETING it I CLAIMS PAID SINCE LAST COUNCIL MEETING (08/26/96) ICKe.. tc:KeJ)A'1EI~R :1.A).t:bl'll'lXI.. COMMEifiii:,.. ???I 1 1 I 10841 08127/96 E Z Reevclino, Inc, 4,714.00 Au~st Service 10842 08127/96 Gonher State One-Call, Inc. 80.00 Julv Service 10843 08/27/96 Eu.ene F. Pakov 4,281.01 Heatin.Insoections, 06/18-08121 10844 08127/96 AT&T Wireless Services 54.89 Current Invoices I 10845 08127/96 Sam's Club 75.00 Membershins - Parks and Public Works 10846 08127/96 The Glidden COIDOaIlV 120.11 Exterior Paint - Cummin!!s Park 10847 08128/96 AT&T Wireless Services 33.04 Current Invoices ...lQ!l48 08128/96 Medica 2,991.61 Sentember Insurance I 10849 08/28/96 United States Postal Service 400.00 Pitney Bowes "Posta.e bv Phone" 10850 08129/96 Walter & Dolores Dunnett 600.00 San. Sewer Connection - Release of Claim 10851 09/03/96 Metn;;;-olitan Council Environmental Servo 47,023.00 Sewer Char.e - Sentem ber I , , 10852 09/06/96 Public Emnlovees Retirement Assn. 2,238.18 First September Pavroll I 10853 09/06/96 leMA Retirement Trust 457 1,121.92 First Sentember Pavroll 10854 09/06/96 State Canitol Credit Union 2,803.95 First Sentember Pavroll 1 1 I 1 Subtotal - Paid Claims 66,536.711 Ie If Paid Claims From Above - 66,536,71 I I Add Unpaid Claims, Page 2 of2 67,697,64 Total Accounts Payable Claims I for Council Approval, 09/09 134 234.35 I I I Note: Checks for unpaid claims totaling $39,926.98, were issued on August 27th, 1996 after approval at the August 26th,19% I Council Meeting. They were check numbers 10799-10840. This sequence corresponds to unpaid temporary numbers Tl-T42. Check numbers 10797-10798 were used for alignment. I c"""" -- I I . CITY OF ARDEN HILLS PAGE20F2 . ACCOUNTS PAYABLE CLAIMS REPORT I TO BE APPROVED AT 09/09/96 COUNCIL MEETING it UNPAID CLAIMS REGISTER: I 1n>~l'..~..I...C1CDA'l$...I....vaNDOR. ..............I)U.lQlJ'l'fI\V .OOMiii:B\!fIS<. ..:':'.1 I I I TOOl 09/10/96 Animal Control Services, Inc. 195.84 D02 1 Cat Enforcemen t, 08108 08/23 T002 09/10/96 Arden Hills Tire & Service Center 7.50 Toro #42, Repair Tire T003 09/10/96 KavBale 30,00 Refund Soccer T004 09/10/96 Banvon Data SyStems, Inc. 175.00 Seminar, 08124 Post, Lund & Svfko I T005 09/10/96 Beisswenger's How- To Store 132.36 Au rust Purchases Parks and Public Works T006 09/10/96 Bifrs, Inc, 217.04 Portable Toilets AU2Ust (Five Parks) T007 09/10/96 BRC - Assist Center 119.12 Various Election Supolies T008 09/10/96 Carlson Tractor & Equipment Company 94.83 Flail Mower #41. Repair Parts I T009 09/10/96 Davies Water Equipment Companv 70.88 Replace Curb Box and Fittings TOlO 09/10/96 Electric Motor Repair, Inc. 87.61 #3 Lift - Repairs TOll 09/10196 Electro Watchman, Inc. 383.40 Quarterlv Char2e, 09/01 11130 T012 09/10/96 Focus News 299.88 Six Puhlic Hearin. Notices I T013 09/10/96 Hi2h Point Creative 1,929.12 Fall Recreation Guide T014 09/10/96 ISN - Independent Sports Network 714.00 Slow-Pitch Umpires, Au""st T015 09/10196 I.C. Auto Supply 16.23 Vehicle #2 - Filters I T016 09/10/96 Kath Auto Parts 4.71 Vehicle #109 Repair Part T017 09/10/96 Knox Lumber Company 55.76 Treated Timber - Old Hwv, 10 Watermain T018 09/10/96 MetrODolitan Insoection Service, Inc. 708.00 Electrical Inspections AU2Ust T019 09/10/96 Midwest Asphalt Corporation 341.87 Road Materials WIDiscount Ie T020 09/10/96 MN Deoartment of Natural Resources 215.00 Bow Hunter Education Class (43) T021 09/10/96 MN Pollution Control Agency 314.00 Collection System Seminar & Operator's Examination - Stafford and Saxe TOn 09110/96 Northern States Power ComDanv 3,178.40 Current Invoices I T023 09110/96 Tracy Petersen 67.89 Reimbursement August Mileage 76.22 Reimbursement - Soccer Balls T024 09/10/96 Petty Cash 116.35 Replenishment of Funds I T025 09/10196 Pitney Bowes 142.50 Meter Rental & Usa2e, 10/16196 01115197 T026 09/10196 Ramsev County 47,043.00 Law Enfocement - September T027 09/10/96 Ramsey County Public Works 220.00 Forty 112 Section MaDS T028 09/10/96 Rehbein Excavatino, Inc. 8,209.00 Contractor Old Hi2hwav 10 Watermain I T029 09/10/96 Kevin Ringwald 32.10 Reimbursement - Mileage and Meeting 18.05 Reimbursement - Hudson MaD T030 09/10/96 Robinson Landscapin2, Inc. 38.34 Sod Perry Park T031 09/10/96 Royal Concrete Pipe 200.65 Pre- Cast Concrete. Catch Basin on Dellview I T032 09/10/96 Scherer Bros. Lumber Comoanv 9.05 Bundle of Laths Seeded Areas in Parks T033 09/10/96 Marlo Schultz 25.00 RCS Dutv MV Hi2h School tIune\ T034 09/10/96 Scranton Gillette Communications, Inc. 25.00 "Water Engineering & Management Magazine" I One Year Subscription - Stafford T035 09/10/96 St. Paul Book & Stationery 192.71 Various Office Supplies - WlDiscount T036 09/10/96 The Snellin. Company 125.00 Reuair Air Conditioner CitvHall T037 09/10/96 Timesaver Off Site Secretarial 87,00 Council Meeting - 08126 I T038 09/10/96 Top Temporary 528.00 Contract Buyout - Carolyne Kapitan 861.05 Weeks Endin2 08/18 and 08125 T039 09110196 Universitv of Minnesota 300.00 Classes 09125 and 11113, Fritsinger T040 09/10/96 Cvnthia Walsh 90.18 Reimbursement - Au""st Milea2e & Parkin. I I I 1 Total Unpaid Claims - 67,697.641 c"""", .. I I I ~ ~ 8 8 S 8 8 Si 8 CO ; 0 d ~ d c:l g d ... ~ ::; N ~. ,. 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B " ~ 0 .. c. .~ 0 . ~ 0 " ~ ;; . 0 c '6 :E " " ~ 0 .:l ~ " 0 " '" ~ 0 ~ ~ 0- " " 0 ::; <( > ::; <<: 0. ;.: '" E-< Vi 0. ::; ~ OJ ::; 0. OJ Vi <Xl ;.: 0 U 0. E-< .. u. ~II ~ ~ ~ ~ ~ ~ ~ ~ ~ 8 ~ ~ ~ ~ ~ ~ ~ ~ m ~ ~ ~ ~ ~ ~ ~ ~ ~ i 0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ::l N N ~ ~ >- I- IJl ~ N ~ ~ ~ ~ i ~ ~ ~ ~ N :;: ;;I; ~ ~ ~ ~ ~ ~ ~ N ~ ~ ~ ~ i ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ I () ,. ,. ,. ,. --.- I" , I. CITY OF ARDEN HILLS MEMORANDUM I DATE: September 9, 1996 I TO: Mayor and City Council Kevin Ringwald, Community Development Director ~ I FROM: SUBJECT: Resolution 96-52, Supporting the release of excess MnDOT right of I way in the Gateway Business District Introduction I The Staff requests that the City Council endorse Resolution 96-52 which supports the release of excess right of way currently under the jurisdiction of the Minnesota Department of I Transportation (Exhibit A). Back~round I The City is currently is reviewing a site plan request from Welsh Companies for an approximately 154,000 square foot industrial building in the Gateway Business District (Exhibit B), The applicants property has access to Round Lake Road but not to Butchers Street. A small Ie strip of excess right of way which is under the jurisdiction of the Minnesota Department of Transportation (MnDOT) lies between the Welsh Companies property and Butchers Street (Exhibit C), Welsh Companies has requested that the City facilitate the transfer of this excess I property from MnDOT to Welsh Companies. The State is prohibited from transferring property to individuals, but can transfer property to municipalities who may then transfer the property to individuals. The Staff has discussed this request with representatives of the Right of Way I Division of MnDOT and have preliminarily concurred with the request. The transfer of property will not involve the transfer of any funds between any of the parties. I Recommendation The Staff recommends adoption of Resolution 96-52. I I I I i' I 1= 'l(HII3IT A ,/, . "I I STATE OF MINNESOTA .1 COUNTY OF RAMSEY CITY OF ARDEN HILLS I RESOLUTION 96-52 RESOLUTION REQUESTING THE RELEASE OF CERTAIN RIGHT'S OF WAY I BY THE MINNESOTA DEPARTMENT OF TRANSPORTATION I IN THE GA TEW A Y BUSINESS DISTRICT WHEREAS, the City of Arden Hills has been attempting to develop the Gateway Business I District at the northeast comer ofInterstate 694 and Interstate 35W; and WHEREAS, a developer has approached the City to develop a parcel within the Gateway I Business District; and WHEREAS, the property under consideration for this development requires certain accesses to I local streets which currently cannot be met, due to the presence of excess right of way which is under the jurisdiction of the Minnesota Department of Transportation. I NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, .. Minnesota that it requests the Minnesota Department of Transportation to release the excess right of way in the Gateway Business District to the City of Arden Hills. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 9TH DAY OF SEPTEMBER, 1996. I I DENNIS PROBST, MAYOR ATTEST: I I BRIAN FRITS INGER, CITY ADMINISTRATOR I I .. I -- ~)('''hf}'T B ~ rA I. I I I W~l..$" Co~s re~~;y I ? Il J -.,. .- ......,,, ....... .- ."..., -.. &oJ"" -Q':-' I ........ -- - .--.. ....... .,.,~_. .-... ""~.. "-- ~.--- -.:0.....'-"...."""""__ ......'............--....-... I "b c. '/-' I ;0 - - I rj~_l ~ 1. t<. t~: .. ~ . I i ; I , , I I i , I -- . _._~~ I I CD =:..:...~AN ffi 1"1... D6T (Z1<E:l..,- Of' I,j~i (~"'CES$) I I I I ~ I " 1-=-1 I ~ '" , ~" ._L.r : / ~7'-;-;'~-J ,~J ",.i ("sO)'~-f/ l'-"';---~rle,rr eV,l r I I I"'l 3~1 t. tJ I t:.D.05' . . ~ \ (~ _ I. _~...~ / l ""a.. "iii" 4<>~dA6" J I I ""-.::;) <(J P,I.I~ _ / "00 I . .-. ~'<' Pt ~- : l4-l.VO' ~';;;l I " ,~ ~ ''"''~'..., f I ~ '1 So 9 / ,lu..., _ . ' "'l" ,I ~ ...lo 5 - 05"0 W f ~ 1t1 t'&t.'f.. IC I 1'1 < " (). ~. . 1.(;...,. f1~11 ,___ . r:- I I~, .1 .~ ~ ~ . , I~ I Ibl IQ .~- '2S ~ ~--;~..t'/CJ ~~ ~cX.~ ~ I' I )" +:18 ~ L....t-o I , ~ ill , n ._mu._ . .-. u. . ... I I (+-500, IG2.Y. .-..--- ....---..L. "1 'I (I) ,', 1"~ (I Z IJ\ . ~ I ~ ~~ I r-: 1 38 . ~ ~ ! I 7. 78.k:. ."5' -- J I I \u b?' -- 1 N.e.~ Ze+ A 07".04 '3'03" I., '2 Doo045' (/. ~ 0 T SZI.se :i I 0 . I L. \O.4't..'$1.' I I.l) !::i I < 04 Z I { - 1 '0 ' ~ J ~ I : I -175 t I . S' Z1!IZ . 1 -- I_ \II _'5 r\ne.of N30 .af5YlZ..of NW}'4 T: ~ ~ l:~ ~ ~__l~O_'_~O.::~_'7~_~~ :~~:,:,~y__~:"'.::,:_F~~~ : ., r ,- I ~Sl 0 I ~ I . I ; I 0(7 '" V II~' 3 I 5.&7 o.c : I - '0;. ",/" I ,< O. ! :l . I 'L. r " :J I,. on Ii: i ~ ~3 ~ao "z 1 (2.) ;,j' ~ -~ II I- I 030 ! r ~ . I~ I.l. 1 35 I~; J;I' I?; . . ~ I I~: '-.. ~ 'g" ~~~::'f~~-"" -, , !;..! I j I ~. '" -, "'1 I "'84 ,< ,~ , I Gl _ I II'- L '2&......_' , I : i: -l.o I ,4" Ii-I.' [II I SD~}'(.,7cP ]I/l; I ~ I I I' ~ I ".... /f.~z.~ I~t 1-1 J ,~. o ~ I ,-I to I '" I (3) ,~: I --~ ~t,t -r "': :~: q [' fi I I ,_J ~ I V':", ';' , I j :lhl 1 -'-1 ::.: '1~, JS<ass ~,*"Of',W;tif' 1- (, ....:..... ... + .......:::! I..... "- Z'7E~S~'" ;", __ I' '0:, ;___ ~'a~ 1149' 20,,,' - Y-t "r;, , ~ _"1 " , OJ3';" I I)' I c, u , I' ! - '[': \ "'.<, 121,<, ~" --------~' , ' ~~ ! ! , $ 1,ls '. /~~.:~: A,",. H"!~ . Lb J . ~ I I A '. ~ l!~ I --------- ------ I' . ~ CITY OF ARDEN HILLS MEMORANDUM DATE: September 6, 1996 I TO: Mayor and City Council 1 FROM: Brian Fritsinger, City Administrat@ SUBJECT: County Road F - Final Pay Estimate I Staff has reviewed the contract and request for final pay estimate with the City Attorney and City I Consulting Engineer. As indicated in the attached letter from Attorney Filla, there does not appear to be any question regarding the issue of the work identified in the final estimate being completed and accepted. I The Attorney has recommended the final pay estimate be paid. However, this estimate does not include claims for extra costs relating to utility work identified in the August 26, 1996 letter. I These claims will be disputed by the City, and will be coordinated with the City Attorney. Recommendation .. Staff recommends the Council authorize final payment in the amount of $126,326.97 to Midwest Asphalt. I BF/sls I I I I I I ,. I -- --- ----'---- ,:)C.\l OJ -rc.1Ll\,:,v.\ [K.-tJl DCl'I.UJJ.-L\ ;:]- :";-;]0 . u,,J.:JrJI ,rCJCf\.,:)v.' fl\.-UJ OLC\UJ..;.- 01": Q,JO (00;).!.., .::..i u .. '. W;.tl\"'n ~ PdcrSon. p~DCr"t1\ T Suite 300 lemmep.n\la . .'__ . ~'l~~_~.____. ;OC<J.~ll1tthStrl;':ct LlJoiel WLl1Frilm t::t:>1\K' A ":~.;-'=""BE' DIGMAN St. PCiUI. MN 55101-1197 GlennA. Bergm:m r f\(""\J.Vl~;~f 1~" (ftI2Jl~l~e'h5 I lo~rl Ml(hecl Milh:::l' bI.I...II..........II:....lII.......'W.1I...IIIIIII.1Il...iIIlIiK\lII (bj21228~115J face;lmil". Mrcnrlel T Oberle Kcnnt~A,A~~l ~ Steven 1[, Brun-;;' pi'll)1 w. F<)hnln.(l: . .. Tlmotny P. (~ussell MelvIn J. SdveJ', at Counsel O;re~t Dial 12~w6907 I September 5, 1996 Brian Fritsinger I City Administrator City of Arden Hills I 1450 we~t Highway 96 Arden HLlls, MN 55112 BY FACSIMILE AND U.S, MAIL I RE: Count.y Road F Reconstruct.i.on Midwest. Asphalt Corporat.ion Final Pay Estimate and Additional Claims I Our File No.: 10470/950001 nAar Brian: I I have reviewed the final pay estimate of the Midwest Asphalt corporation dated August 26, 1996; the Midwest Asphalt .. Corporation's correspondence dated August 26, 1996; and the contract documents. I have also discussed this matter with the city's Consulting Engineer and the Attorney for the Midwest Asphalt I Corporation, In regard to the final pay estimate, I have been advised by the Consulting Engineer that the work for the County Road F I Reconstruction Project has been completed and is accepted. Therefore, the contract documents (General Conditions, Section 19.5) require the city to pay the final pay estimate in the amount I of $126,326.97. On the final pay estimate, the contractor has included the following language: I This certification does not include the claims for extra costs relating to utilities which have been submitted to the owner in a separate letter dated August 26, 1996. I A statement of this type is considered an "exception" and is allowed by the contract documents (General Conditions, Section I 20.1) . Payment of the final pay estimate which includes this "exception" is not an admission of furthe:t' liability on the part of I ""'''' ^UM"'"."" W""",N,;,, .. I .)t..\J OJ .rc.ICl,,~V:'" rl'\...4..u DtJ'\.LJJL4.:\ , ;:,- O-;jQ . J'J;:lr.~l .rc.tc.l'\..)v.\ rl\...-\.Jl btJ\.ll.)].-\."""" 01.:::: ClJJ lO,Jtj.; vi ..J I' . I Brian Fritsinger . September 5, 1996 I Page 2 the City. It simply allows the contractor to reserVe its right to I pursue claims if appropriate. In addition to the final pay estimate, the contractor has asserted an additional claim for $141,378.15. The obligation to I make this additional payment is obviously disputed and I would not recommend payment of any portion of the additional pay request without a thorough investigation of all facts. I have begun the I review process. If you have any questions, please contact me. I Very truly yours, ----~/c{-~ I ( Jero:':-i!Filla JPF:bap ,_ I cc: Greg Stonehouse .. I I I I I I I ,. I -- ~'I "\'[ ~~ .'.i _ ,~. ,I ~ : ! ~_ ':_ I i~; I., ill. August 21. 1996 ._ 1.1 . ~. ~' File: 520-052,30 I lI\ilI.lili: [\1;1\[11\1 I 1326EcecS1PocIO,;" Honorable Mayor and City Council I S1 Peul. MN 55108 City of Arden Hills 612.WAJ89 1450 West Highway 96 1800888,2923 Arden Hills, Minnesota 55112 I b:612.6AHJA6 RE: COUNTY ROAD F IMPROVEMENTS FINAL PAY ESTIMATES _ Dear Mayor and Council: Enclosed is a copy of the final pay estimate for the referenced project. The amount I presented in the estimate is based upon the total construction cost of the project, $819,156.17, as agreed to by Midwest Asphalt, Inc, The amount of the fmal pay estimate I is $126,326,97 and this amount includes $36,464,69 held as prior retainage. As all punchlist work has been completed and the Contractor has agreed to a S 1,200 deduction .',' ,,,.'., from the total construct~on amount for the restoration of the Valentine Park parking lo~, I .. ,.: . MSA, Consultmg Engmeers recommends approval of the fma] pay estImate for thIs '. - project. If this pay estimate meets with the Council's approval, it would be appropriate to .. make payment to Midwest Asphalt, Inc. in the amount of $89,862.28. This amount I reflects the total construction amount less the retainage indicated above, The retainage should be approved for payment as well; however, that amount should not be released to the Contractor until Minnesota Form IC-134 and Consent of Surety from the Contractor's I bonding company have been received by the Engineer. ::' .'~ Please contact our office if you have questions or require additional information regarding _ d , ' this project. I will be present at Monday's City Council meeting to address any further concerns the City Council may have regarding this project. ':":::'''':.3 _ Sincerely, MSA, CONSULTING ENGINEERS I (., C '~ . : . '- i /". \ '~--,' .- ~,-,./ ~ \.... ) . '., '. . /"'-<'-./, ._~.)X: I ,_ _' I ....---.", _ \.. \: '''''__ , \ '. .-- Gregor~L.Sto ehouse, P,E, ' OFFICES IN: GJS:tW:051.1109.aug I lh~NEAPOllS Enclosures .. PRIOR LAKE STPAlIl cc: Mr. Brian Fritsinger, City Clerk/Administrator WASECA Mr. Terence Post, City Accountant Mr. Dwayne Stafford, Public Works Superintendent I An Equ:ll Opportl1llil)' Employer I ~ n~AL I'AY:\[EST f:STI:\TATE ~ r-;O. S (l'l~AL) FRO:'\I: FEBRUARY I, 11)96 TO; JULY IS, 1996 CO~TRACTOR: MIDWEST ASPHALT, INC. ADDRESS: P.O. BOX 5477, HOPKINS, MN 553..J I OW~''-ER: CITY' or ARDEN HILLS. MINNESOTA PROJECT: COUNTY ROAD F RECONSTRUCTION PROJECT (520-05Z-JO) CO.\Il'LETro~ DATE AMOUNT OF COS-TRACT: I ORlGf:\'AL: ACCUST 15, 1995 ORIGINAL S 787,964.00 REVISED: REVISED S 837,492.00 I I SCHEDL'LE 1.0 STREET CO~STRlJCTIO:-i 1 2104.501 REMOVE CONCRETE CURB LF 1::!5 1.90 0 0.00 80,00 152.00 2 2104.501 REMOVE GUARD RAILS LF 100 2.20 0 a,OJ 50.00 110.00 I 3 2 [()...I..5 10 REMOVE TIMBER CHANNEL LS 1 5OO.W 0 0.00 1.00 500,00 , 2105.501 COMMON EXCAVAT!ON (P) CY 12LOO 2.00 0 O.OJ 12,]00.00 24,200.00 5 2105.507 SUBGRADE EXCA v A T[ON CY 9900 2.00 0 0,00 9,379.00 18,758.00 I 6 2L05.522 SELECT GRANULAR BORROW. CV CY 9900 9,00 0 O.C() 9,379.00 8..\,4[(,00 7 2105,523 COMMON BORROW. CY CY 5000 0.01 0 O.C.() 0,00 0.00 8 2211.501 AGGREGATE BASE"- CLASS SA TN 10500 5,30 0 0,00 10,924.00 57,897.20 9 2211.502 AGG. SHOULDERING. CLASS 2 CY 280 [..US 80 1,\48.00 80.00 1.148.00 "10 2232.50] MILL BITUMINOUS SURFACE (1-1/2") SY l:!L 5.00 III 555.0) 111.00 555.00 11 2331.508 TYPE 4LA 8[T. WEAR COURSE TN 1855 22.05 1789 39,447.":5 1,789.00 39,4-/.7.45 12 2331.510 TYPE JIB BIT. BI:'{DER COURSE TN 1925 ]9.65 0 D.C('! 2.320.49 45,597.63 I 1J 2331.514 TYPE 31 B 81T. BASE COURSE TN H95 ]8.85 0 0.C0 2,131.46 40, L 78.02 14 0}31.601 2" BITUMINOUS D/W SURFACE SY 620 5.65 0 O.CO 1,023.50 5,782.78 15 2357.502 BiTUMINOUS FOR TACK COAT GAL 19<.'0 1.25 500 625.C~J 750.00 937,50 16 252l.512 2' B1Tm...llNQUS WALK, 8' WIDE SY 2720 6_10 0 O.C.: 6l7.00 3,763.70 I 17 25J1.50L COl\:CRETE VALLEY GUTTER LF 128 12.75 0 O.C( 154.00 1.963.50 18 2S)!.5!! CONe. VALLEY GUTTER TRIANGLE SECT]O.....S EA 8 270.00 0 o,c,-' 10.00 2,700.00 19 2531.$l[ CONCRETE PEDESTRIAN RA~[?S EA 9 130.00 0 O.C':- 4.00 520.00 I 20 253[.501 8618 CONCRETE CURB & GUTTER LF 7680 4.98 0 O,(t_~ 7.604,00 37.867,92 21 253 1.5 L 1 CONCRETE FLUME EA , 160.00 0 O.C~) 2.00 3::!O.00 22 2511.50[ RA~DOM RIP RAP, CLASS 2 CY 5.2 45.00 0 O.CI) 0,00 0,00 23 2531.507 6" CONe. DRIVEWAY PAVEMENT SY 310 22.00 3 66.C(: 422.00 9,28.f..OO I 24 2531.507 6~ CONCRETE DRIVEWAY APRON SY 250 2:!.00 0 O.OJ 250.00 5.500.00 25 253].507 8" CONCRETE DRIVEWAY APRON SY 50 30.00 0 O.C~J 40,00 1.200.00 26 2554.505 STEEL PLATE BEAM GUARD RAIL LF 550 [0.50 0 O.OJ 597.00 6,268.50 I 27 0564.603 PAVE. STRIP. - 4~ POL Y.PREF SOLID YELLOW LF ]0500 2.23 9206 20,529.3S 9,206.00 20.529.38 27A PAVE. STRIP. 4" PAti'lT SOUD YELLOW LF 9-") 0.43 0 0.Ct.~ 9,572.00 4.115.96 28 0564.603 PAVE. STRIP. - 4~ POL Y.PREF SOL. WH]TE LF 6000 2.23 5720 12,755.&.'1 5,720,00 12,755.60 I 28A PA VE. STRIP.. 4" ?ArNT SOLID WHITE LF 250 0.43 0 0.(1.) 250.00 107.50 '0 (l~"- ~ ('1)1 P,I,\T STR[P ,1" rrWY-PREr RR0KrN YFLl. I,F Sf'1) I.n ,-<;,0 ],Jf;I,C:'.' :'10.00 1.1f11.9',) 29A PAVE. STRIP." 4" PAINT BROKEN YELLOW LF 410 0.40 0 O.l'\; 530.00 212,00 30 0564.603 PAVE. MARK. - POL Y.PREF LErr TURN ARROW EA 8 170.00 '7 2,890.C~_' 17.00 2.890.00 I 31 056-1.603 PAVEMENT MARKING. POL Y.PREF. STOP B.-\R EA 1 250.00 3 750.((\ 3.00 750.00 JlA PAVE. MARK. PA.!NT STOP BAR LF 50 1.45 0 O.l).~ 50.00 72.50 1''' 25&.1.531 FUR:--IISH & INSTALL SIGN PANELS SF 160 20.00 0 OXI) 178.75 3,575.00 3) 0563.601 TRAFF]C CONTROL LS 1 3,000.00 0.25 750.0.' 1.00 3.0c0.OO T SCHEIHJLE 1.0 STREET CO~STIWCTIO~-TOTAL 81l,693. ;.~ 433,252.03 I .'il()l>j~~j.XLS rlg~ 1 .'i!O-05].)O ~ I I S(;IrEDULE .2,0 SITE\YORK -I I 20Z1.50\ MOBILIZATION L5 I 7,000.00 0 0.00 1.00 7,000.1).) 2 210\.502 CLEARING & GRUBBING TREE 40 90.00 0 0.00 IS.O) 1,620JX) 3 2105.525 TOPSOIL BORROW. CV CY 980 8.10 0 000 1,258.00 ]0,[89.80 I 4 0422.602 RETAIN. WALL - MODULAR CONe. BLOCK SF 1050 10.50 0 0.00 1,349,00 1~,16-l..50 5 2571.502 FURNISH AND PLANT SHADE TREE TREE 3 215.00 I 215.00 1.00 215.00 6 2571.501 FURNISH AND PLANT EVERGREEN TREE 27 1lO.oo 0 0.00 8.00 880.00 I 7 2571.505 fURNISH AND PLANT SHRUB SHRUB 6 26.50 5 lJ2.50 8.00 212.00 8 2573.503 SILT FENCE PREASSEMBLED LF 250 2.75 559 1.537.25 759.00 2,087.25 9 2573.501 BALE CHECKS E..\ 18 15.00 0 0.00 31.00 465.00 10 2575.501 SEEDING AC 4.25 710.00 0 0,00 0.00 0,00 I " 2575.505 SODOL'lG, TYPE LA\VN & BOULEVt\RD SY 9500 1.45 5296 ;,67920 J3,2%.C~) 19,279.20 12 2575.523 WOOD FIBER BLANKET, TYPE REGULAR SY 1000 UO 200 2W.OO 920.00 1,196.00 JJ 2575.523 WOOD FlBER BLANKET, TYPE HIGH VELOCITY SY 500 1.70 0 000 0.00 0.00 I T SCHEDULE 2.0 SITEWORK-TOTAL 9.323.95 57,308.75 SClIEDULF. 3.0 STOR\[ SE\VER I 1 210\..502 CLEARING & GRUBB!1-iG TREE J 215.00 0 0.00 1.00 215.00 2 2 I Q..j..50 1 RBlOVE CONCRETE CURB LF 20 2.50 0 0,00 20.00 50.00 3 2104.501 REMOVE RCP PIPE LF 625 6.35 0 0.00 500.00 3,175.00 I 4 21Q..j..501 REMOVE CMP PIPE LF 445 3.25 0 0,00 400.00 1,300,00 5 2104.509 REMOVE MANHOLE EA 4 425.00 0 0.00 3.00 1,275.00 6 211)...1..509 REMOVE CATCH BASIN EA 5 425.00 0 0.00 5.00 2,125.00 .. 7 2501.567 15" RCP APRON EA 3 350.00 0 OJ)) 1.00 350.00 8 2501.567 (5" RCP SAFETY APRO:--T & GRATE EA 2 650.00 0 0.00 3.00 1,950.00 9 2501.567 18" RCP SAFETY APRON & GRATE EA 2 650.00 0 0.1)..") 300 1,950.00 10 2501.567 21 ~ Rep APRON EA 3 <WO.OO 0 0,[\) 4,00 1,760.00 I " 2502.501 4" PERFORATED HDPE PIPE DRA!:--T \VITH LF 7L00 2.90 0 DOC 7,763.00 22,512.70 TY?E I GEOTEXT1LE SOCK 12 2506.509 DRAIN TILE CORE CON~ECTIONS EA 3\ 175.00 0 OX('- 17.00 2,975.00 I IJ 2503.511 30" Rep PIPE CL III LF 260 41.00 0 0.(1) 276.00 11,316.00 14 2503.511 27" Rep PIPE CL II[ LF 262 37.25 0 O'(\J 259.00 9,647.75 " 2503.511 2[~RCPPl?ECLllI LF 736 28.20 0 O.W 5)3.00 15,030.60 \6 2503.511 13" Rep PIPE CL V LF 1056 25.25 0 0.00 725.00 13,306.25 I 17 2503.5! I 15" RCP PIPE CL V LF 477 23.30 0 0.('(1 27~.00 6,384.20 18 2503.511 1"2" RCP PIPE CL V LF 410 13.00 0 0.(1) 703.00 16,]69.00 19 2503.5l1 IS"ARCH RCP PIPE CL III LF JlO 35.25 0 O.CtJ 29.00 1,022.25 I 20 2503.511 13" Rep PIPE CL Ill, 7.1/2 d~g. BEND EA I 160.00 0 0.(1) 1.00 160.00 21 2503.51l 15" CMP PIPE LF 25 20.25 0 O.C(' 0,00 0.00 22 2503.511 12" CMP PIPE LF 35 20.00 0 0.00 35.00 700.00 I 23 2506.503 CONSTRUCT MANHOLE. STORM 4S" OJA. EA 9 990.00 0 0,00 13.00 12,S70.OO " 2506.503 CONSTRUCT MANHOLE, STORM 60" DIA. EA 5 L,500.00 0 O.CO 4,00 6,000,00 25 2506.508 CONSTRUCT MANHOLE. STORM 72" DJA. EA 1 2.150.00 0 0.0.1 1.00 2,150.00 26 2506.506 CO~STRUCT MANHOLE EXTRA DEPTH LF 4.5 90.00 0 0.0..1 US 169.20 I 27 2506.509 cm;STRUCl CATCl:lltASIN, 27" OJA EA 4 760.00 0 O.L\:' 5,00 3,800.00 2S 2506.509 CONSTRUCT CATCH BASI:-.r, 24".x 36" EA 16 890.00 0 OXI..' 16.00 1~,241J.00 29 2506.509 CO;-':STRUCT SHALLOW CATCH BAS[N, 2~" x 36" EA 3 900.00 0 O.I.X"l 2.00 1,800.00 I 30 2506.511 RECONSTRUCT MANHOLE EA 8 475.00 0 0.((1 7.m 3,325.00 31 2506.522- ADJUST fRAME AND R!~G CASTING EA 7 270.00 2 540,(\) 9.00 2,4JO.(() 32 251 1.50 [ R:\;SDO:"1 RIP RAP, CLASS 3 CY 35 65.00 0 0.(1.' 49.55 3,220.75 .. ]} 257J.60.! [NLET PROTECTION EA ]} 37.50 0 0.l\1 0.00 0,00 T SCIIEDVLE 3.0 STOR:\I SE1,YEH-TOTAL 5-W,l\.' 163,373.70 S~OO5~}j.Xl.~ I'J~~ '2 52.0-05'2.30 I I I Ie] SCUEDULE 4.0 WATER"L-\I:'O 0504,601 RECONNECT I" COPPER WATER SERVICE EA 30 531.00 0 n.I)J 26.00 IJ,806,OO 2 0504.60:! CONNECT TO EXISTING WATER/'.lAIN EA 5 4S0J;(I II O.lXJ 7.00 3,360.00 I 3 0504.602 6" GATE VALVE AND BOX EA 6 4JJ.00 0 000 5.1lO 2,165.W 4 0504.602 8" GATE VALVE AND BOX EA 2 560.00 0 o.(X) 2.00 1,120.00 5 0504.602 12" GATE VALVE AND BOX EA 2 9~5.00 0 0.00 2,00 1,850.00 6 0504.60:? ADJUST VALVE BOX EA 2 115.00 0 0.1lO 2.GO 350.00 I 7 0504.602 WETTAP6" VALVE EA ] 1,525.00 0 0.00 1.00 t.525.00 8 050-1.602 SALVAGE VALVE EA 2 80.00 0 0.1lO 2.1lO 160.00 9 0504.602 HYDRANT ASSE~IBL Y \V/V AL VE EA 6 1,6-10.00 0 000 7.5ll ]2,300.00 I ]0 2104.523 SALVAGE HYDRANT EA 6 215.(}O 0 D.C)) 6.00 1.290.00 II O.'jO..\.603 4" O1P WATERM"!N sr CL 53 LF 25 15.:'i0 0 oro 21.00 325.50 " 05W,60J 6" D1P WATERMAIN $P CL 53 LF 1-164 15.50 0 0.00 1.553.00 24,07l.50 I ]) 0504.603 8" DIP WATERMAIN SP CL 52 LF 1585 17.75 0 0,1lO 1,532.00 23,080.50 I. 051}.!.603 12" DIP WATERMAIN SPCL 52 LF 510 24.50 0 0.00 521.00 12,764.50 15 05Q...1..605 2" POLYSTYRENE INSULATION SY 16 23.50 0 0,00 14.20 333.70 16 0504.620 DUCTILE IRON FITTINGS LB 3850 1.25 0 0.00 4,435.00 5,606.25 I T SCHEDULE 4.0 '....ATER.\lAI:\-TOTAL 0.00 L09,107.95 I SCHEDULE 5.0 SA...''l1T ARY SEWER 2506.506 CONNECT TO EXISTING SANITARY SEWER EA ] 600.00 0 0.00 0.00 0,00 0503.603 8. PVC SANITARY SEWER, SDR 3) LF ]0 50,1lO 0 0.00 0,00 0,00 0503.603 INSTALL S" x 4" WYE, SDR 35 EA ] 400.00 0 0.00 0.00 0.00 .. 0503.603 4" PVC SCHED. 40 SAN. SEWER SERvrCE LF ]00 20.00 0 0.00 0,00 0.00 T SCHEDULE 5,0 S'-\';\"ITARY SE\'r'ER-TOTAL O.OJ 0,00 I SCHEDULE 6.0 CHA."iGE ORDER 1\0, 1 I Rice Creek Wnto>nlt"t/ C!raTtl'e~ ] I:SSTALL GRiT CHAMBER EA ] 18.300.00 0 O.OJ 1.00 18,300.00 2 STANDARD STORM MANHOLE EA 2 1,400.00 0 O.C() 1.00 1,400.00 3 MANHOLE CAP SKIMMER EA ] 1,120.00 0 O.C(l 1.00 1,120.00 I 4 MUCK EXCAVATION CY 750 7.50 0 a.ell 115.00 5,362.50 Rice Creek Water~hed CllangtS _ TvtaJ. O.OJ 26,182.50 I Sc1rno/ ni~tri('t 116'1 Reuut'relnl!ntf ] 8" PVC SANITARY SEWER LF 725 22.00 0 O.cD 597.00 13,134:00 2 CONNECT TO MANHOLE EA 2 575.00 0 O.C....~ 2.00 1.150.00 I 3 5T ANDARD SANITARY MANHOLE EA ] 1,500.00 0 O.c....~ 2.00 3,000.00 4 PLUG EXISTING LINE LS ] 115.00 0 0,((' 1.00 115.00 5 CONCRETE CURB & GUDER LF 350 4.98 0 O.CI) 350.00 1.7.n.00 I 6 SODDING WITH TOPSOIL SY 500 1.45 0 O.(\.' 0,00 0.00 7 $[GNACF. 1.5 ] 500,00 0 OJ'.:,> ]])(\ 500.00 St:hool Dtslrict 11621 Reqllirelnmts - Total O.l\) 19,642.00 I T SCHEDULE 6.0 CU.-\;.'\"GE ORDER~O.l-TOTAL OXl...' 45,824.50 f' I 51CQ511S.XLS I'~g~ 3 520-051.)() I I SCIIFDll F: 7.0 EXTRA-CITY ITF:\(" -I 21" rES TRASH GUARDS [/\ 2 'i-EI2 0.0:) 2 1,484,24 T ~CIJEDULE 7.0 EXTRA CITY ITE:'\IS--TOTAL o.r.o) 1,48'1.2-' SCHFDFT F S (l VAl F~T1~E I'.\HK SF:..\T CO-\T I I VALENTINE PARK SEAL COAT LS I (t,2oo.00) I.IXJ fl,200.C{1} 1.00 (I.2rxl.OO) T SCHEDl..:LE 8.0 VALE:\'T[\E PARK SEAL COA T- TOTAL lI.2oo.00) (1,200.00) I TOTAL A;\IOUNT THIS PERIOD 8-),862.28 TOTAL A\10UNT TO D.<\TE 819.156.17 I DESCRIPTIO;": TOTAL THIS PERIOD TOTAL TO DATE SCHEDULE l.0 STREET CQNSTRUCTlON--TOTAL 80.698.33 433,2.52,03 I SCHEDULE 2.0 SlTEWQRK.-TOTAL 9.823.95 57,308.75 SCHEDULE 3.0 STORM SEWER--TOT AL 5-1-0.00 168.378,70 SCHEDULE 4.0 WATER~IAIN--TOTAL 0.00 109,107.95 SCHEDULE 5.0 SANITARY SEWER..IOTAL 0.00 0.00 I SCHEDULE 6.0 CHANGE ORDER NO. I--TOT AI. 0,00 45,814.50 SCHEOULE7.0 EXTRA CITY ITEM$..TOTAL 0.00 ],48-1.24 SCHEDULE 8.0 VALENTINE PARK SEAL COAT..TOTAL (1.100.00) (l,200,00) I .. I * * * * *. u * * * * ~ ~ *~ ~.. ~. ~..... *. ... I I I I I I -- 520052J5.XLS l'~~c ~ DJ--052-30 I I~ .. I hereby certify that all items and amounts shown by this pay estimate are Ie correct for the work completed to date, CONTRACTOR: MIDWEST ASPHALT, INC, I BY: I TITLE: DATE: I Based on the ENGINEER'S on-site inspections as an experienced and qualified design I professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections I and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualifications stated in I his recommendation), and that payment of the amount recommended is due ContraclOr(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures of construction I or safety precautions or programs incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment . has passed to the Owner free and clear of any Ie in, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents, I ENGINEER: MSA, CONSULTING ENGINEERS I BY: TITLE: I DATE: I Approved by Owner/Commission I CITY OF ARDEN HILLS, MINNESOTA BY: I TITLE: DATE: ~ I END,XLS I' i , ~. CITY OF ARDEN HILLS MEMORANDUM I DATE: September 5, 1996 I TO: Brian Fritsinger, City Administrator I FROM: Terrance Post, City Accountant @ I SUBJECT: Preliminarv Pavable 1997 Levv Background I Staff has been developing, reviewing and summarizing the proposed 1997 budget throughout the summer. At the outset of this process, Council gave general direction to staff with regards to pay plan assumptions, capital plan items and net levy percentage increase expectations. I. At this stage in the budget process, a levy after HACA payable in 1997 of $1 ,829,320 is being proposed. This preliminary levy represents a 1,95% or $35,000 increase over the comparable I payable 1996 adopted levy. The following table analyzes the need for this level of increase by summarizing changes in other revenue categories as well as related expenditures by function. .. I 1996 Proposed Change General Fund Revenue Budl!:et 1997 Amount Percent I · General property taxes $1,732,450 $1,770,250 $37,800 2.2% · Intergovernmental 256,007 291,842 35,835 14.0% · Licenses & Permits 156,650 186,250 29,600 18.9% I · All other 164.985 169.670 4.685 2.8% Total Revenue $2.310.092 $ 2.418.012 $ 107.920 4,7% I General Fund Expenditures · General Government $534,535 $559,995 $25,460 4.8% I · Public Safety 879,201 920,625 41,424 4.7% · Public Works 380,960 481,190 100,230 26.3% · Parks & Recreation 300,525 275,445 (25,080) (8.3%) I · Other Financing Uses 211.050 182.550 (28.500) (13.5%) Total Expenditures & Other Uses $2.306.271 $2.419.805 $113.534 4.9% I " I ----.---.-- , ... I Preliminary Payable 1997 Levy .1 September 5, 1996 Memorandum I Page 2 I It should be noted that the above General Fund expenditures and other uses include both I operational and capital items, A further analysis of these categories indicates that the 1997 proposed capital items are the driving force behind the overall 4.9% increase. Change I 1996 Proposed Budget 1997 Amount Percent I * Operational Costs $2,010,121 $2,074,405 $64,284 3.2% * Capital Items 296.150 345.400 49.250 16.6% Total $2.306.271 $2.419.805 $113.534 4,9% I Salary Assumptions I Total 1997 General Fund personal services (i,e., salaries and benefits) are estimated to increase to $617,310 from $564,820 in 1996. This represents a $52,490 or 9.3% increase over the 1996 budget. The level of increase is driven by the Inspector headcount addition ($44,087). Other .. salary costs are increasing at a level of 1.5%. Recommendation I Staff recommends that Council consider adopting Resolution No, 96-50, "Resolution Clarifying Proposed Sums of Money to be Levied for Levy Year 1996; Payable in 1997", at the September I 9,1996 Council meeting. I I I I I .. I --- I . , , . CITY OF ARDEN HILLS ~. RAMSEY COUNTY STATE OF MINNESOTA I RESOLUTION NO. 96-50 I RESOLUTION CLARIFYING PROPOSED SUMS OF MONEY TO BE LEVIED FOR LEVY YEAR 1996 I BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 1996, payable in 1997 upon taxable property in said City of Arden I Hills for the following purposes: I LEVY BEFORE LEVY AFTER HACA HACA HACA I General Fund $1,920,003 $ 90,683 $1,829,320 I .. I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9TH DAY OF SEPTEMBER, 1996. I I DENNIS PROBST, MAYOR I I ATTEST: I BRIAN FRITS INGER, CITY ADMINISTRATOR I ,. I .- - ------ . I . , CITY OF ARDEN HILLS .- MEMORANDUM I DATE: September 4, 1996 I TO: Brian Fritsinger, City Administrator FROM: Terrance Post, City Accountant .@jV I SUBJECT: 1997 Bud!!et Process I The purpose of this memorandum is to document the 1997 budget process and provide I commentary on specific budget items that has led to the current proposed 1997 Net Levy of $1,829,320 which reflects a 1.95% or $35,000 increase over the comparable adopted 1996 Net Levy, I 1997 Budll'et Process Date Description CommentaI:y I I. Spring, 1996 1997 Pay Plan . City Administrator plan and .. review by Department - assume 3% range move I 2. Spring, 1996 Capital Improvement . Develop Five Year CIP by Plan (CIP) Department I . City Hall Facility is largest 1997 component I 3. May 20, 1996 Council Budget . Council establishes a 0%-3% Work Session levy increase target range with a I preference for 0% 4. June 17, 1996 Council Budget . Focus on 1997 CIP items including I Work Session street sweeper . Council gives direction in regards I to City Hall Facility Plamung timetable I 5. July, August Department line . Staff develops detail line item .. item Budgets budget for City Administrator review I r , . ~. Preliminary Levy - Payable in 1997 September 4, 1996 Memorandum Page 2 I I Date Description Commentary 6, July 15, 1996 Council Budget . Council reiterates support for 1997 I Work Session CIP as previously presented I 7. August 12, 1996 Council Budget Work . Department Budget review- Session compliance with Council direction of 0% levy increase (partially I accomplished by staff inspector headcount addition) I . Inclusion of County $48,000 Cleveland Avenue Bridge Project I . Council direction to expand Pavement Management Program .. (PMP) funding by a 2-3 percent levy increase I 8. August 19, 1996 Special Council Budget . Presentation of 1.95% levy Meeting increase budget to expand PMP funding I . City Engineer details five-year PMP by specific street I 9. August 26, 1996 Regular Council Meeting . Integration of Budget with detail Budget Agenda Item Engineer PMP - attainable with I inclusion of Colleen A venue on MSA system I . Staff presentation of City cost portion of 1997-2001 Ramsey I County Road Improvement CIP 10. September 9, 1996 Regular Council Meeting . Council to consider adopting I Budget Agenda Item Preliminary Levy . Council to set Truth in Taxation f' Hearing dates I ---------- ---- ~ , 1 Preliminary Levy - Payable in 1997 _I September 4, 1996 Memorandum Page 3 I Date Description Commentm:y I 11. Prior to Sept. 15, 1996 Certification . Certification of Preliminary Levy to Ramsey County Auditor I 12, October, November Budget Review . Preliminary Budget available for citizen review I 13. October 21,1996 Budget Work Session . Discuss Economic Development Authority (EDA) 1997 budget and I funding 14, November 18, 1996 Budget Work Session . EDA Follow-up I . Incorporate any post-Preliminary Levy Adoption changes (e.g. Comp I Plan update funding from Met Council, etc,) .. 15, December 5,1996 Truth in Taxation . Army Reserve Center Initial Hearing I 16, December 12, 1996 Truth in Taxation . Army Reserve Center Continuation Hearing I (If needed) 17. December 16,1996 Truth in Taxation . Army Reserve Center I Adoption Hearing - Adopt Final Net Levy - Adopt 1997 Budget - Adopt 1997 EDA Budget I 18. Priorto December 27, 1996 Certification . Certification of Final Levy to Ramsey County Auditor I 19. January, 1997 Budget Document . Publish Budget Document I I .. I I' :"\ . -, ~. CITY OF ARDEN HILLS MEMORANDUM I DATE: September 4, 1996 I TO: Brian Fritsinger, City Administrator I FROM: Terrance Post, City Accountant @ I SUBJECT: 1996 Truth in Taxation Dates In addition to certifying the Preliminary Lcvy to Ramsey County for proposcd taxes payable in I 1997, the City is also required to select Truth in Taxation Public Hearing dates. The selection of Truth in Taxation public hearing dates is complicated by the fact that the City I hearing dates cannot conflict with previously selected dates by the county, school districts and metropolitan special taxing districts. Specifically, December 2,3,9,10,11 and 17 are not available, I Also, the process must occur within the period from November 29, 1996 to December 27, 1996, This time frame basically precludes the use of any regularly scheduled Council meetings (i.e" Ie November 25, December 9 or December 30). Recommendations I 1. Schedule the Initial Hearing on Thursday, December 5, 1996 at the Army Reserve, I 2. Schedule the Continuation Hearing (if needed) on Thursday, December 12,1996 at the Army Reserve. I 3, Schedule the Adoption Hearing for Monday, December 16,1996 immediately following the Council Work Session. I I I I it I ~ - ,~ I .- " CITY OF ARDEN HILLS .1 RAMSEY COUNTY STATE OF MINNESOTA RESOLUTION NO. 96-51 I RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATES FOR I PROPOSED 1997 TAXES PAYABLE BE IT RESOLVED by the Arden Hills City Council that the following Truth In Taxation Public I Hearing dates, time and places for proposed property taxes payable in 1997 be certified to the I Ramsey County Auditor and that notice of the Public Hearings be published in accordance with Minnesota Statute, Public Continuation Hearing I Hearing (If Needed) Adontion Hearing I Date: December 5, 1996 December 12, ] 996 December] 6, 1996 Time: 7:30 PM 7:30 PM 7:30 PM I Place: Army Reserve Facility Army Reserve Facility Army Reserve Facility (Classrooms) (Classrooms) (Classrooms) .. 4655 N. Lexington Ave. 4655 N, Lexington Ave. 4655 N. Lexington Ave. Arden Hills, MN Arden Hills, MN Arden Hills, MN I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 9TH DAY OF SEPTEMBER, 1996. I DENNIS PROBST, MAYOR I ATTEST: I I BRIAN FRITSINGER, CITY ADMINISTRATOR I .. I I , ~ . - Property Records and Revenue I Chris Samuel, Division Manager ~ Tom Osthoff, Division Manager 830 Government Center West I 50 West Kellogg Boulevard Fax: 612.266.2022 RAMSEY COUNTY St. Paul, MN 55102.1696 TTD#: 266.2002 " August 16, 1996 " .- '. ',((."it'. I r~ri\:- ~(, U '. .1. Mr. Terry Post City of Arden Hills ' ' , I 1450 W. Highway 96 Arden Hills, MN 55112 I RE: Truth in Taxation Process for Taxes Payable in 1997 The Truth in Taxation process for Taxes Payable in 1997 has begun, The county auditor is responsible I for the coordination of the selection of the Truth in Taxation dates, which includes the initial hearing dates, County and Metropolitan Special Districts are set by statute as listed below. Next the school districts select their dates and then the cities. Following is the list of the dates not available for the city's I initial Truth in Taxation hearing: DAY DATE County Hearing: Tuesday December 10, 1996 I Metro Joint Dist Hearing: Monday December 2, 1996 School District #621 Hearing: Tuesday December 3, 1996 .. School District #623 Hearing: Wednesday December 11, 1996 I The hearings and continuations must be held between November 29 and December 20, 1996. I have enclosed a copy of the Department of Revenue list of "Allowable Publication Dates for your reference. I After the hearing and continuation dates have been selected, please certify to our office on the enclosed form those dates September 15, 1996. I Also enclosed is a spreadsheet with the values and other pertinent information that will be used in calculating the tax rate for the Truth in Taxation statement. Also included on this sheet is the formula used in calculating the tax rate for your use in the budgeting process, I Finally, enclosed is a Certification of Payable 1997 Debt Levy schedule, This form should be completed and returned with the enclosed certification of the proposed levy on or before September 15, 1996. A I final Debt Levy schedule will need to be certified with the final levy in December as well, Thank you for your attention. If you have any questions, or if there are problems with meeting the I deadlines, please feel free to call me at 266-2042, Sincerely, " II!' '. b" , I '--'- teel:; ,'it7('Ue!;' '-..../ Shelly Eldridge f ,. Supervisor, Tax Accounting Section I MInnesota's First Home Rule County printed on ft'(;ycled p~per with II. minimum of 10:'11 posL,corl!umer contenl w~ ~ I SCHOOL DISTRICTS AND CITIES I . . Allowable Publication Dates and Public Hearing Dates in Regard .1 to Proposed Property Taxes for Payable 1997 IF INITIAL NOTICE OF CONTINUA TION ADOPTION I HEARING PUBLIC HEARING HEARING HEARING IN 1996 MA Y BE PUBLISHED CAN BE HELD IF NEEDED CAN BE HELD' ON OR BUT NOT ON OR BUT NOT ON OR BUT NOT I l.S...QbI; AFTER LATER THAN' AFTER' LATER THAN: AFTER: LATER THAN: NOY.29 NOV. 20 NOY. 26 DEe. 06 DEe. 19 NOY. 30 DEe. 27 I NOY.30 NOY.21 NOY. 27 DEe. 06 DEe. 19 DEe. 02 DEe. 27 DEC. 02 NOY.21 NOY.27 DEe. 09 DEe. 20 DEe. 03 DEe. 27 I DEe. 03 NOV. 22 NOV, 29 DEe. 10 DEe. 20 DEe. 04 DEe. 27 DEe. 04 NOY. 25 DE~, 02 DEe. 11 !lEe 20 DEe. 05 DEe. 27 I DEe. 05 NOV. 26 DEe. 03 DEe. 12 DEe. 20 DEe. 06 DEe. 27 DEe. 06 NOY.27 DEe. 04 DEe. 13 DEe. 20 DEe. 07 DEe. 27 DEe. 07 NOY.29 DEe. 05 DEe. 13 DEe. 20 DEe. 09 DEe. 27 I DEe. 09 NOV. 29 DEe. 05 DEe. 16 DEe. 20 DEe. 10 DEe. 27 DEe. 10 DEe. 02 DEe. 06 DEe. 17 DEe. 20 DEe. II DEe. 27 I DEe. II DEe. 03 DEe. 09 DEe. 18 DEe. 20 DEe. 12 DEe. 27 DEe. 12 DEe. 04 DEe. 10 DEe. 19 DEe. 20 DEe. 13 DEe. 27 .. DEe. 13 DEe. 05 DEe. II DEe. 20 DEe. 20 DEe. 14 DEe. 27 DEC. 14 DEe. 06 DEe. 12 DISALLOWED DEe. 16 DEe. 27 I DEe. 16 DEe. 06 DEe. 12 DISALLOWED DEe. 17 DEe. 27 DEe. 17 DEe. 09 DEe. 13 DISALLOWED DEe. 18 DEe. 27 DEe. 18 DEe. 10 DEe. 16 DISALLOWED DEe. 19 DEe. 27 I DEe. 19 DEe. 11 DEe. 17 DISALLOWED DEe. 20 DEe. 27 DEe. 20 DEe. 12 DEe. 18 DISALLOWED DEe. 21 DEe. 27 I . The >'on or after" dares shO\\'n for your adoption hearing assume that no continuation hearing is held. If a continuation hearing is held, the levy adoption hearing could be held no earlier than one day after the I continuation hearing. NOTES: (I) School district initial or continuation hearings on proposed property taxes for taxes payable in 1997 cannot be held on: (a) December 1,8, or 15 since these are Sundays; (b) December 10 or 17 since these are the dates set I aside for county initial hearings and continuation hearings, respectively; and (c) (for school districts located wholly or panly within the seven county metropolitan area) December 2 or 9 since these are the dates set aside for the metropolitan special taxing district initial and continuation hearings, respectively. I (2) City bitlal hearings on proposed property taxes for taxes payable in 1997 cannot be held on: (a) December I, 8, or ] 5 since these are Sundays; (b) December 10 or 17 since these dates are set aside for county initial I hearings and continuation hearings respectively; and (c) (for cities located wholly or p.:u1ly within the seven county metropolitan area) December 2 or 9 since these are the dates set aside for the metropolitan special taxing district initial and continuation hearings respectively, City continuation hearings may be scheduled for a date .. that conflicts \'r'ith the initial or continuation hearing of another taxing authority (county, school district, metropolitan special taxing district) if the city deems it necessary, but city subsequent (lev; adoption) hearings may not be scheduled for a date that would conflict with the initial or continuation hearing of another taxing authority, I I I CITY OF ARDEN HILLS f' MEMORANDUM DATE: September 4, 1996 I TO: Mayor and City Council r<' Brian Fritsinger, City Administrat@ FROM: I SUBJECT: Quad Ice Arena in Blaine I Background As the Council knows, the City has been involved in discussions related to a request to I participate in the proposal for a quad ice arena. This arena facility would be owned and operated by the Minnesota Amateur Sports Commission (MAS C). I Councilmembers will recall the purpose of this facility is to provide four ice rinks under one roof to meet the growing needs for ice time. This need has been growing as a result of the recent growth in women's/girl's hockey. The purpose ofthe meeting tonight is to receive public input I into the need for, merits of, or opposition to the proposed facility. Ie Staff has also been meeting with Ramsey County officials to discuss a potential financial contribution by Ramsey County towards this project. A formal request was discussed by Ramsey County on September 3, 1996, but action was tabled pending additional information I from MASC. Required or Requested Action I The Council is not being asked to take any formal action at the September 9, 1996 meeting. The City Council will receive a detailed report prior to the September 30, 1996 meeting which will outline the pros and cons, discuss the financing and explain the Master and Supplemental I Agreements. The Council will be asked to take formal action on September 30, 1996. I BF/sls I I I .. I -.-----