HomeMy WebLinkAboutCCP 11-25-1996
. FILE
.
tt AGENDA
ARDEN HILLS CITY COUNCIL MEETING
. NEW BRIGHTON COUNCIL CHAMBERS
MONDAY, NOVEMBER 25,1996 7:30 P.M.
. 7:30 P.M. 1. Call to Order/RolI Call
7:30 P.M. 2. Approval of Meeting Agenda
. 7:35 P.M. 3. Consent Calendar
Those items listed under the Consent Calendar are considered to be routine by the City Council and will be
. enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items,
unless a Council member so requests, in which event, the item will be removed from the general order of
business and considered separately in its nonnal sequence on the agenda..
. a. Approval of Minutes
November 12, 1996 Regular Council Meeting
. November 18, 1996 Council Worksession Meeting
b. Claims and Payroll
Ie 7:45 P.M. 4. Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In
. addressing the Council, please state your name and address for the record, and a brief summary of the specific
item being addressed to the Council. To allow adequate time for each person wishing to address the Council,
we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the
Council prior to the meeting, or as bench copies, to allow a more timely presentation.
. 7:50 P.M. 5. Unfinished and New Business
a. Planning Case #96-17, Arby's/Sbarro PUD
. b. 1-35W Corridor Coalition Joint Powers Agreement
c. South Water Tower, Second Inspection Request
d. Community Survey
. 8:15 P.M. 6. Administrator Comments
. 8:30 P.M. 7. Council Comments/Department Activities
. 8:45 P.M. 8. Adjourn
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The above times may vary depending upon length of issue discussion.
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ITEMS PENDING OR UNDER STUDY FOR FURTHER COUNCIL CONSIDERA TlON .
DEPARTMENT ANTICIPATED .
ITEM RESPONSIBILITY AGENDA DATE ..
1. 1997 Stteet Improvements Public Warks Public Hearing/December 9
2. Cardiac Pacemakers Community Development December 9 .
Loan Agreement
3. Committee Revie\vs Council December 16 .
4. Quad Ice Arena Administration December 30 .
5. BusinesslLiquor License Administration December 9 .
Renewals
December (1996) Meetings January Meetings .
December 4 Planning Commission 7:30 P.M. January 2 Council Meeting 5:00 P.M. .
December 5 1997 Truth in Taxation 7:30 P.M. January 6 Newslettet Committee 6:00 P.M.
Public Hearing tJ
January 8 Planning Commission 7:30 P.M.
December 9 Council Meeting 7:30 P.M.
Jannary 13 Council Meeting 7:30 P.M.
December 11 Human Rights Committee 7:30 P.M. .
January 16 Public Safety/Wotks 7:30 P.M.
Decem ber 12 1997 Truth in Taxation 7:30 P.M. Committee
Continuation Hearing .
(If Required) January 21 Council Worksession 4:30 P.M.
December 16 Council Worksession 4:30 P.M. January 27 Council Meeting 7:30 P.M.
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December 16 ] 997 Final Budget 7:30 P.M. January 28 Park & Recreation 7:00 P.M.
and 1996 Levy Payable Committee
in 1997 Adoption Hearing .
January 29 Newsletter Committee 6:00 P.M.
December 17 Park & Recreation 7:00 P.M.
Committee .
December 18 Economic Development 8:00 A.M.
Committee
December 19 Public Safety/Works 7:30 P.M. .
Committee
December 19 Finance Committee 7:30 P.M. .
December 30 Council Meeting 7:30 P.M. ..
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HP OfficeJet lo-,I\C,- Fax Log Report for
I Personal Printer/Fax/Copier City of Arden Hills
612633-7839
Nov-22-96 12:43 PM
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HP OfficeJet (i\ ~)t\ Fax Log Report for
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612633-7839
Nov-22-96 12:47 PM -
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6449446 OK 02 Sent Nov-22 12:45P 00:01:11 002181430020
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612633-7839
Nov-22-96 12:45 PM
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6310467 OK 02 Sent Nov-22 12:44P 00:01:01 002181230020
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HP OfficeJet Fax Log Report for
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612 633-7839
Nov-22-96 12:53 PM
"'-Last Fax
I Identification Result Pa~es ~ Date Time Duration Dia~ostic
6333846 OK 02 Sent Nov-22 12:51P 00:01:14 002180430020
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I CITY OF ARDEN HILLS
~ MEMORANDUM
DATE: November 22,1996
I TO: Mayor and City Council
I FROM: Brian Fritsinger, City Administrato
SUBJECT: Administrator Comments for the No ber 25, 1996 Conneil Meeting
I 1. Consent Calendar
I a. Approval of Minutes
The Council is asked to approve the Minutes of the November 12, 1996 Regular
I Council Meeting and the November 18,1996 Council Worksession.
b. Claims and Payroll
I The Council is asked to approve claims in the amount of $62,824.78 and payroll
for the period most recently ended. The Council should note the total cost for
election judges is $5,569.84. This is slightly higher than anticipated as the
Ie judge's hourly pay was increased to $4.75, retroactive to the Primary Election.
2. Unfinished and New Business
I a. Planning Case #96-17. Master Plan and Final Plan. St. Paul Companies.
I Lexington Avenue and Grey Fox Road (Arby's/Sbarro)
Mr. Ringwald has provided an update of this Plmming Case which was initially
reviewed by the Planning Commission in October. The Planning Commission
I recommended denial of the PUD.
b. I-35W Corridor Coalition Joint Powers Agreement
I The Council is asked to approve entering into a Joint Powers Agreement with our
neighboring communities as part of the North Metro I-35W Corridor Coalition.
This agreement formalizes the structure of the Coalition, including the hiring of
I Strauss Management to act as the administrator.
e. South Water Tower Inspection
I The City has received the inspection report from Pittsburg Tank and Tower for the
south water tower. Due to the high cost of the items recommended to be
corrected, Mr. Stafford is recommending the City Engineer review the report and
I comment regarding the urgency for completing these items.
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Administrator Comments for November 25, 1996 for City Council Meeting I
Page 2
November 22, 1996 ..
d. Community Survey
The Council may wish to discuss the timing of the survey. Specifically, whether
or not the survey shonld be completed in Decemher or after the holidays in 1997. I
Mr. Morris will be available at the December 9, 1996 meeting if the Council
would like a second review of the survey. I
City Hall Roof Repairs
e.
The contractor was back this past week completing additional repairs to the City I
Hall roof. The contractor indicated that the roof is quickly approaching the time
for a full re-roof.
f. Mama D's Italian Restaurant I
This restaurant is tentatively scheduled to open in Arden Plaza within the next two
months. They have submitted an application for a liquor license, which will be I
presented to the City Council in the near future.
g. Drainage Ditch Repairs I
Mr. Stafford has indicated there are serious drainage problems in the ditch located
to the east of Snelling Avenue, adjacent to International Paper. He is
investigating the permit requirements to clean this ditch. I expect a formal request ..
to authorize this undertaking to be forwarded to Council.
3. Department Activities I
The City Council may wish to review or comment on any of the activities included in the
Department Activities reports. Some of the activities taking place under Administration I
include:
a. Cable Grant Program I
I have prepared and submitted a grant application to the North Suburban Cable
Commission for cable equipment funding. There is a recommended allocation of
$2,614 for Ardcn Hills if the application is successful. I
b. Zoning Ordinance Revisions
Staff has forwarded a request to the City Attorney to prepare draft ordinances for I
pawn shops, sexually orientated businesses, and guns.
e. Comprehensive Plan RFOfRFP I
With the Comprehensive Plan update mandated by state law to be completed in
1997, staff has begun drafting an Rl"QfRFP for these services. Once a draf1 is I
completed, stafhvill provide it to the City Council for review, comment, and final
action.
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~. Administrator Comments for November 25, 1996 City Council Meeting
Page 3
November 22, 1996
I d. Joint City Mavor/Managcr Meeting
On November 13, 1996, Mayor Probst and myself met with representatives of our
I neighhoring communities and Mounds View School District #621. Several items
were discussed which may lead to further follow-up by the communities. First,
I the School District has retained a firm to evaluate all district property and
facilities. The evaluation is focused on the community/recreation orientation of
these facilities and how the local governments can better utilize (both use and
I cost) these facilities. Second, the group discussed the Healthy Youth Coalition,
youth involvement, and civics/municipal education in classrooms. The broader
community has heen attempting to involve locai youth, with I ittle success, and a
I variety of ideas were considered to improve participation. This group typically
meets quarterly to discuss issues of mutual interest.
I e. Mark Lenz - Annual Insurance Review
Staff has met with Mark Lenz, T.C. Field, to review the annual insurance
requirements of the City. No major changes are anticipated for the 1997 calendar
I year. It is anticipated the dividend retmned from LMCIT this year to be at levels
comparable to the past. Rates for 1997 are expected to be reduced.
... f. November 21. 1996 Letter to Andre Barte, Council Taping Service
Mr. Barte has not been providing the taping service for om Council meetings as
I expected over the past several weeks. I wanted the Council to be aware of om
follow-up and that I am in contact with New Brighton to discuss other options.
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. MINUTES
CITY OF ARDEN HILLS, MINNESOTA
~ REGULAR CITY COUNCIL MEETING
NOVEMBER 12, 1996
7:30 P.M. - ARMY RESERVE CENTER
.
. CALL TO ORDERlROLL CALL
. Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:30 p.m.
. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks,
Susan Keirn, and Paul Malone.
. Absent: None.
. Also present were: City Administrator, Brian Fritsinger; City Accountant, Terry Post;
Community Development Director, Kevin Ringwald; Public Works Superintendent,
Dwayne Stafford; Parks & Recreation Director, Cindy Walsh; City Engineers Greg
.. Stonehouse and Terry Maurer; Administrative Secretary, Sheila Stowell; and Recording
Secretary, Carla Wirth.
. Mayor Probst congratulated Councilmembers Paul Malone and Beverly Aplikowski on their
reelection. He announced Arden Hills experienced a 73% voter turnout which exceeded both
State and Federal percentages. Mayor Probst acknowledged other candidates and their
. campaigns, and encouraged them to continue to participate in the local government process.
ADOPT AGENDA
. MOTION: Aplikowski moved and Keirn seconded a motion to adopt the agenda for the
. November 12, 1996, Regular City Council meeting as presented. The motion
carried unanimously (5-0).
. APPROVAL OF MINUTES
October 28, 1996, Regular Council Meeting
. Correcting the eighth paragraph of page 8 to indicate: "The Council requested staff
call the County to encourage expedient completion."
. November 6, 1996, Special Council Meeting
it No Corrections.
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ARDEN HILLS CITY COUNCIL - NOVEMBER 12. 1996 2 .
MOTION: Malone moved and Aplikowski seconded a motion to approve the October 28, ..
1996, Regular Council Meeting minutes as corrected and the November 6, 1996,
Special Council Meeting minutes as presented. The motion carried unanimously
(5-0). .
CONSENT CALENDAR
A. Claims and Payroll .
MOTION: Malone moved and Aplikowski seconded a motion to approve the Consent .
Calendar as presented and authorize execution of all necessary documents
contained therein. The motion carried unanimously (5-0). .
PUBLIC COMMENTS
Mayor Probst invited the audience to address the Council on any issue not already on the agenda. .
There were no public comments.
UNFINISHED AND NEW BUSINESS .
A. Resolution #96-63, Electing to Participate in the Local Housing Incentives Account ..
Program Under the Metropolitan Livable Communities Act
Kevin Ringwald, Community Development Director, noted the Council determined last year to .
participate in the Local Housing Incentives Account Program under the Metropolitan Liveable
Communities Act and the participation allowed the receipt of a $300,000 grant to Cardiac .
Pacemakers, Inc. and a $10,000 matching grant to the City to analyze water infiltration problems
in the City's sanitary sewer system. Currently, the City is attempting to obtain various grants in
1997 to assist in the collaborative efforts of the I-35W Coalition. .
Mr. Ringwald advised the Council is asked to adopt Resolution #96-63, Electing to Participate in
the Local Housing Incentives Account Program under the Metropolitan Livable Communities .
Act for the calendar year of 1997. He eXplained this resolution is required if the Council
determines that its continued participation in the Liveable Communities Program is appropriate.
Mr. Ringwald advised that one change is the requirement for the City to actually incur cost in .
this area during 1997; however, the cost is negligible and staff supports the City's continued
involvement. He noted the Affordable and Life-cycle Housing Opportunities Amount (ALHOA)
is the dollar amount which needs to be expended to support or assist the development of .
affordable and life-cycle housing or maintain existing affordable housing in the City.
Mayor Probst inquired regarding the option of in-kind services. Mr. Ringwald eXplained this .
will depend on what is being proposed and staff is researching what will qualify (TCAAP, 1900
Edgewater). Mayor Probst asked if continued planning activities for TCAAP, which has a ..
potential for housing, would qualify. Mr. Ringwald answered it may qualify.
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. ARDEN HILLS CITY COUNCIL - NOVEMBER 12. 1996 3
.- Councilmember Aplikowski asked if the funds can be used to make Code repairs to homes so
residents can live in their homes longer. Mr. Ringwald answered affirmatively.
. Councilmember Malone noted this is a small amount and suggested it be established as a
revolving loan program to obtain better leverage and the ability to help more residents.
. Councilmember Keirn inquired regarding the Arden Manor situation. Mr. Ringwald explained if
the City is actively involved in relocating, it would probably result in a credit.
. Brian Fritsinger, City Administrator, explained the difficulty with Arden Manor is that the
project itself will negatively impact the goal of increasing affordable housing so there will be
. somewhat of a tradeoff.
Mayor Probst stated if the program will result in expending funds, he supports researching the
. possibility of establishing a revolving fund as suggested by Councilmember Malone. He
commented on several areas within Arden Hills which could be considered for assistance.
. Mr. Fritsinger advised that Arden Hills will be participating with other communities in the
prioritization of Ramsey County Block Grant Funds and the City could encourage release of
Ie funds on a prorata basis or that they emphasize housing rehab with an emphasis on affordable
housing.
. Council member Malone noted the City has never been successful in extracting CDBG funds
from Ramsey County and suggested that option be considered. Mr. Ringwald and Mr. Fritsinger
advised of upcoming meetings with Ramsey County regarding CDBG funding and that the City
. will express a desire for use of a portion of those funds within Arden Hills.
MOTION: Hicks moved and Aplikowski seconded a motion to adopt Resolution #96-63,
. Electing to Participate in the Local Housing Incentives Account Program Under
the Metropolitan Liveable Communities Act. The motion carried unanimously (5-
0).
. B. Resolution #96-66, Setting the Goals for Participation in the Local Housing
. Incentives Account Program under the Metropolitan Liveable Communities Act
Mr. Ringwald advised the Council is asked to adopt Resolution #96-66, setting the goals for
. participation in the Local Housing Incentives Account Program under the Metropolitan Liveable
Communities Act. He explained this resolution sets the actual goals for the City to participate in
the Local Housing Incentives Account Program and there are no changes to the goals identified
. for 1997. He noted that staff recommends participation on a year-to-year basis until the Land
Use Plan for TCAAP is completed. Mr. Ringwald updated the Council regarding staffs
fI conversation with Ramsey County staff about recommended goals.
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ARDEN HILLS CITY COUNCIL - NOVEMBER 12. 1996 4 .
Councilmember Malone inquired regarding the status ofTCAAP houses. Mr Fritsinger updated -.
the Council regarding efforts to continue the process of environmental review, asbestos review,
and that additional environmental study of some homes needs to be conducted. He advised it is
hoped that within a year, the homes will be demolished or removed. .
MOTION: Malone moved and Keirn seconded a motion to adopt Resolution #96-66, Setting
the Goals for Participation in the Local Housing Incentives Account Program .
under the Metropolitan Livable Communities Act. The motion carried
unanimously (5-0). .
C. Resolution #96-62, Receiving Preliminary Report and Ordering Public Hearing,
1997 Street Improvements I
Greg Stonehouse, City Engineer, advised a feasibility report has been prepared for the 1997
Street Improvement Project. He stated the 1997 Street Improvement Project is feasible and then .
reviewed the list of streets to be reconstructed with concrete curb and gutter, streets to be
reclaimed where existing curb and gutter is salvaged, streets to be milled and overlaid, and
streets to be sealcoated as a form ofroutine street maintenance. It was noted that bituminous .
reclamation is an effort to reduce costs.
Mr. Stonehouse presented an overhead depicting a cross section of streets proposed for eI
reconstruction and provided a detailed explanation of each. He noted the report addresses a total
project cost of$709,000 which is significantly higher than previous years' street projects
completed without the assistance ofMSAS dollars. Mr. Stonehouse advised that since Colleen .
Avenue intersects at almost a 90 degree angle with McClung Drive, it does not qualify to be
dedicated as an MSAS street for use of those funds.
Mr. Stonehouse reviewed proposed assessment rates for the various types of construction and .
explained that the cost per front foot for complete restoration is higher than previous assessments .
since the Hamline A venue railroad crossing is included. He suggested this be addressed at a
public meeting to obtain input and also to determine if Bethel College is interested in
participating. It was noted if the Council determines to not pursue these options, the rate should I
be reduced to a level more consistent with historical rates.
Mr. Stonehouse noted Resolution #96-62, Receiving the Preliminary Report and Ordering Public I
Hearing in the matter of the 1997 Street Improvement Proj ect, is being presented for
consideration. He then reviewed the anticipated time schedule for the 1997 Street Project.
Mayor Probst inquired regarding the budget for this project. Terry Post, City Accountant, I
reviewed the amount included in the general fund budget and the Permanent Improvement
Revolving fund (PIR) budget at this time. He noted at this point in time, there is $481,000 in net I
expenditures in the PIR fund but it was anticipated that MSAS would make up the overall project
shortfall. However, it has now been determined that Colleen Avenue does not qualify for MSAS ..
funding.
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~. ARDEN HILLS CITY COUNCIL - NOVEMBER 12. 1996 5
Relative to the list of streets being presented for prioritization, Mayor Probst asked what should
I be eliminated to bring the project within the budget of $560,000. Mr. Fritsinger advised the
I Council could eliminate all reconstruction and reclamation projects for 1997.
Mr. Post pointed out that since only one side of Hamline and Snelling frontage roads are
I assessable, reconstruction work on those two streets will likely always be from a deficit position.
Councilmember Malone noted that when the Council established the Assessment Policy, it had in
I mind the fact that the interest received on outstanding assessments could be leveraged for other
projects. He inquired regarding the status of this fund. Mr. Post reported the PIR fund has
grown from that and other contributing aspects. He advised it has also been assumed that each
I project may not be exactly funded (some may be over and others under). Councilmember
Malone stated if interest payments for streets have accumulated, he would support using those
funds for reconstruction projects rather than eliminating them from the 1997 work plan.
I Mayor Probst noted the Council has tried recently to keep reconstruction activities within an area
of the City. Mr. Stonehouse advised that the geographic location for sealcoat work is not as
I critical as with reconstruction projects. He noted that page 10 of the feasibility report indicates
those costs.
Ie Mayor Probst stated the Council had previously determined to notifY the public of street work
being proposed and a year ago, the City had presented two years of projects. This information
I helps residents understand what they will be facing. He suggested the City again forecast two
years of candidate streets so residents are not suddenly notified that their street is included in the
project. Mr. Fritsinger eXplained the intention is to continue the five-year plan as previously
I discussed.
Mayor Probst stated he is concerned about taking on this much effort if it will "dig deeply" into
I the PIR Fund, unless there are funds from previous years to utilize. He expressed the need to
keep the program to a manageable standpoint.
I Councilmember Hicks requested additional information about the Hamline Avenue railroad
crossing. Mr. Stonehouse advised it is included in the dollar amount indicated and if excluded, it
will reduce the assessment by 6.5% to 7%, or $20,000 to $25,000 from the total project cost.
I Councilmember Hicks stated he believes this is quite expensive for an emergency crossing and
suggested staff continue to research funding options.
I Mayor Probst asked if the Soo Line Railroad has been contacted about participation. Mr.
Stonehouse advised the work will require a permit. Mr. Fritsinger advised staff discussed how to
I effectively create an emergency crossing and get Bethel College to participate. He advised an
existing difficulty is that the road does not end in a cul-de-sac and creating an emergency access
~ would assist with safety and snow removal.
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ARDEN HILLS CITY COUNCIL - NOVEMBER 12. 1996 6
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Councilmember Malone commented on past resident complaints about sewer odors in this
neighborhood, Dwayne Stafford, Public Works Superintendent, stated the City has recently .
received similar complaints and believe it is due to the sewage sitting within the Bethel lift
station and force main too long causing the sewage to become odorous, He updated the Council I
regarding activities which have been attempted to resolve those problems, He stated the worst
case scenario would be to add a chlorinator to the lift station which would add chlorine to the
waste water at the Bethel location. Mr, Stafford stated videos were previously made of this .
segment of the sewer line and he is not aware of any problems with the Arden Hills sewer lines
in this area.
Councilmember Aplikowski stated iffunding is a problem, perhaps the City should not attempt .
two streets like Hamline and Snelling Avenues in the same year. She suggested Hamline Avenue .
be deleted from the 1997 Street Project.
Councilmember Malone asked why Fernwood Avenue qualified as MSAS but Colleen Avenue .
does not. Terry Maurer, City Engineer, explained the State's guidelines for making this
determination and that, perhaps, the MSA District Engineer considered Fernwood as two
separate streets but that Colleen Avenue is a continuation of the same street. He suggested the .
City determine where to designate its remaining MSA mileage.
Councilmember Malone asked staff to determine the PIR fund balance so Council can make a eI
determination on streets to include/exclude.
Mr. Stafford recommended that if Hamline Avenue is constructed but the railroad crossing .
excluded, a turn around be installed,
Councilmember Malone indicated support to eliminate the emergency access, Mayor Probst .
concurred and commented on the amount of activity which could be anticipated during Bethel
campus activities. .
Mr. Stonehouse advised the proposal includes break-away gates on the railroad crossing so it
would appear to be inaccessible, I
MOTION: Aplikowski moved and Hicks seconded a motion to adopt Resolution #96-62,
Receiving Preliminary Report and Ordering Public Hearing, 1997 Street I
Improvements, The motion carried unanimously (5-0).
Mayor Probst requested staff be prepared to identifY projects beyond 1997 at the public hearing .
and inquired regarding public notification. Mr. Fritsinger reviewed the procedure of last year to
simply indicate the projects and year scheduled. He suggested this information, once it is
determined, be included in the newsletter, .
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I ARDEN HILLS CITY COUNCIL - NOVEMBER 12. 1996 7
I- D. 1997 LMC and AMM Policy Adoption Conference and Legislative Policies
I Mr. Fritsinger advised the City has received a copy of the 1997 Cities Policies as proposed by the
LMC Policy Committees and Board of Directors. He stated he will attend the meeting on behalf
of the City and requested input from the Council as to prioritization. Mr. Fritsinger suggested
I the AMM Policy be discussed first.
Mr. Fritsinger reviewed the staffs recommendation for policy priority. A lengthy discussion
I ensued regarding the various policies and how they should be prioritized to best reflect the
interests of Arden Hills.
I Mr. Fritsinger noted the League policies are similar to those of AMM but the League represents
metropolitan cities as a whole.
I Mayor Probst suggested one of the top policies be LE-12, Adequate Funding for Transportation,
which will be the underlying issue with potential improvements of highway corridors based on
anticipated funding levels. He noted the I-35W corridor is not identified for any improvements.
I He also suggested LE-13, State Aid for Urban Road Systems, and LE-15, Turnbacks for County
and State Roads. Mayor Probst indicated that two other issues of importance are LE-7, Growth
.. Management and Annexation, and LE-2, Property Tax Reform and TIF.
Councilmember Aplikowski agreed with a high priority on tax reform and also supported FF-3,
I Circuit Breaker and Targeting on the Property Tax Statement, LE-12, Adequate Funding for
Transportation, SD-4, Environmental Protection, and SD-8, City Costs for Enforcing State and
Local Laws.
I Councilmember Hicks noted in the past, the City has identified Unfunded Mandates as a priority
but he believes the topics mentioned by Mayor Probst are probably a higher priority.
I Councilmember Malone concurred and noted the League usually closely watches unfunded
mandates.
I With regard to LE-7, Councilmember Keirn questioned whether planning responsibilities would
stay with the City and not go to the State. Mayor Probst advised this issue also talks about Met
Council's authority and implies serious consideration about putting controls on development.
I Councilmember Malone suggested a higher priority may be FF "8, Payments for Services to Tax-
I Exempt Property, since about 50% of Arden Hills' acreage is tax-exempt property.
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ARDEN HILLS CITY COUNCIL - NOVEMBER 12. 1996 8
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Following further discussion, a consensus was reached to prioritize LMC policies as follows: -.
LE-12 Adequate Funding for Transportation
FF-l Property Tax Reform .
LE-15 Turnbacks of County and State Roads
FF-8 Payments for Services to Tax-Exempt Property
LE-7 Growth Management and Annexation .
Councilmember Aplikowski indicated support for including SD-4, Environmental Protection. I
Mr. Fritsinger stated staff will review the AMM policy and create a list parallel to these topics.
He reiterated that he will attend the LMC policy meeting and asked if any Councilmembers were I
available to attend the AMM policy meeting. Councilmember Aplikowski stated she is able to
attend.
ADMINISTRATOR COMMENTS I
Mr. Fritsinger updated the Council regarding upcoming meetings with MN/DOT regarding the .
TSP and the 1-35W Coalition.
Mr. Fritsinger reported that the health insurance premium renewal notice was just received and ..
indicates an increase of9.2% for 1997. This increase will primarily be paid by higher staff
payroll deductions.
Mr. Fritsinger advised one outstanding assessment appeal remains which has not been resolved; I
so an appraiser will be used to help with discussions.
Mr. Fritsinger advised Ms. Walsh had an opportunity to discuss the Tony Schmidt Park .
improvement project with Mr. Mack, Ramsey County Parks Director, and it appears to be a .
status quo situation. Mr. Fritsinger suggested staff draft a letter to the new Ramsey County
Commissioner, Tony Bennett, and suggest Mr. Bennett and Mr. Mack meet to discuss that issue
with the CounciL Council concurred. I
Mr. Fritsinger provided an in-depth review of the community survey prepared by Decision
Resources based on conversation with staff and offered his recommendations regarding the I
proposed 150 questions. He also suggested that the number of questions be reduced by about
fifty.
The Council reviewed each of the questions and provided direction to staff as to whether each I
was acceptable or should be rephrased, relocated, or removed. The Council determined that the
questions should deal with the "hard issues" and help them with the strategic prioritization I
process and provide committees with strong goals.
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I. ARDEN HILLS CITY COUNCIL - NOVEMBER 12. 1996 9
Councilmember Keirn stated she believes the survey should reflect how the City communicates
I with residents.
I Councilmember Aplikowski advised residents have indicated to her their concern with the
Assessment Policy in regard to timing of payments (either within 30 days or five years). Mr.
I Post indicated this is not correct and there is a full range of payment options. He explained the
30-day prepayment option exists as an opportunity to not incur interest costs. Councilmember
Aplikowski suggested this topic be placed on a future agenda for discussion.
I With regard to the demographic questions, the Council indicated no objection if Decision
Resources wants to include them at no cost to the City. Mr. Fritsinger stated once the questions
I have been finalized, the survey will be conducted in late November or early December.
COUNCIL COMMENTS
I Councilmember Hicks requested an update on 1900 Edgewater A venue. Mr. Ringwald advised
staff may need to proceed with condemnation.
I Councilmember Malone reviewed the conversation with the Fire Department with regard to
pension funding.
Ie Mayor Probst stated he met with staff to discuss committee structure and plans to present the first
I draft to Council next Monday for review. His suggested approach is to obtain the Council's
general blessing, talk about plans for 1997 with the committees, and schedule a Town Hall
meeting in late January. The Council would then consider appointments and identify committees
I with appointments made at the first meeting in January.
Councilmember Aplikowski expressed concern with "tbrowing out" all committees.
I Mayor Probst alerted the Council about renewed TCAAP discussions with Mike Fix regarding
AlIiant Tech and that a meeting will be scheduled with the Minnesota National Guard. He stated
I he believes there may be changes to their status. Mr. Fritsinger advised the Ramsey County
Sheriffs Department is looking for additional space and commented on the potential impact.
I Mayor Probst announced upcoming meeting dates for the Met Council and MN/DOT
Transportation Plan, and that there are currently openings on the Ramsey County Executive
Board.
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ARDEN HILLS CITY COUNCIL - NOVEMBER 12. 1996 10 .1
ADJOURN
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MOTION: Malone moved and Hicks seconded a motion to adjourn the meeting at 9:28 p.m.
The motion carried unanimously (5-0), I
I
Dennis Probst Brian Fritsinger I
Mayor City Administrator
NOTICE OF MEETINGS I
The next regular City Council meeting will be held November 25, 1996, at 7:30 p,m. at New I
Brighton City Hall.
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I. MINUTES
CITY OF ARDEN HILLS, MINNESOTA
WORKSESSION
I NOVEMBER 19, 1996
4:30 P.M. - PUBLIC WORKS BUILDING LUNCHROOM
I CALL TO ORDERlROLL CALL
. Pursuant to due call and notice thereof, Mayor Probst called to order the City COlillcil
Worksession at 4:30 p.m. Present were Mayor DelUlis Probst, Councilmembers Paul Malone,
Dale Hicks and Beverly Aplikowski; City Administrator, Brian Fritsinger; City Accountant,
I Terry Post; Dwayne Stafford, Public Works Superintendent; Kevin Ringwald, Community
Development Director; and Administrative Secretary, Sheila Stowell, with Councilmember
. Susan Keirn arriving at 4:50 p.m., and Parks & Recreation Director, Cindy Walsh, arriving at
5:05 p.m.
. Prior to the start of the meeting, Mayor Probst called the Council's attention to the closed
Executive Session of the meeting scheduled for 5:00 p.m.
. CITY ISSUES - SHORT TERM
a. I-35W Corridor Coalition
Ie City Administrator Fritsinger reviewed the proposed Joint Powers Agreement and other
documentation for the 1-35W Corridor Coalition and updated the Council on the
I historical background and purposes of the 1-35W Corridor Coalition. Staff advised the
Council that City Attorney Filla has reviewed the documents and has no significant
Issues.
. Mayor Probst added that the meetings of the Coalition to-date have been very productive,
I and the consensus of the neighboring cities is that existing City staff - in any of the
communities - is not available to administer the day-to-day activities of the Coalition,
therefore an agreement with Strauss Management is included in the proposed documents
. for Council consideration.
Mr. Fritsinger expressed the interest received by the Coalition from the Met Council, with
. them identifying the uniqueness and collaborative nature of the Coalition.
City Accountant, Terry Post, advised the Council that while the initial expenditure of
. $4,347 was not included in the initial Preliminary 1997 Budget, this expenditure should
not impact the proposed levy increase.
. Councilmember Aplikowski questioned whether the Coalition was adding another layer
of bureaucracy to the system, and questioned whether we needed to get involved.
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ARDEN HILLS CITY COUNCIL WORKSESSION - NOVEMBER 19. 1996 2 .-
City Administrator Fritsinger advised the Council that the Steering Committee had I
seriously looked into the need for a formalized structure in order to obtain grants, and had I
determined that there were issues that could be dealt with by the Coalition more
effectively than by an individual city. Several items identified by Mr. Fritsinger included
Geographic Information Systems, business retention activities and transportation issues. I
The consensus of the Council was to pursue the Coalition, with proposed action at the
November 25, 1996 Council meeting. I
b. Truth-In-Taxation Preview ofPrcsentation Materials
City Accountant, Terry Post, presented a summary of the proposed Truth-In-Taxation I
materials and a DRAFT Agenda for the December 5, 1996 Public Hearing scheduled at
the Army Reserve Center at 7:30 p.m. I
Those items presented included Resolution No. 96-50; Resolution No. 96-51; Tax
Computation Example; Components of Total Local Tax Rate; Homesteaded Property I
with $120K EMV; Median Market Value of Homes in Ramsey County by City; Market
Valuation, Tax Capacity and Levy Data; State LGA and HACA Aid Relative to Net Levy ..
Amount; a breakdown of 1997 General Fund Revenues and Expenditures; Analysis of
Proposed General Fund Expenditures; Summary Comparison of General Fund Revenues,
Expenditures and Operating Transfers; Proposed 1997 All Fund Expend/Transfers; and I
Summary Comparison of All Funds, Expenditures and Transfers Out.
Mr. Post provided two bench handouts, which reflect more current information from the I
time preliminary budget materials had been prepared, including an increase in 1996 and
1997 State Fire Aid, as well as revised net 1997 PMP project costs in the PIR Fund which
reflects the City Engineer's recent Feasibility Report. I
Councilmembers I-licks and Malone each expressed concern regarding the confusion with
the Net Tax Capacity being shown as a percentage and how it could be more I
appropriately shown for understanding.
Mayor Probst and Councilmembers provided several suggestions to clarify the I
presentation materials and their order, and concurred on the information prepared for
public presentation by Mr. Post. Mr. Post advised the Council that Public Hearing I
advertisements would be placed in the Focus and Bulletin prior to hearings.
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. ARDEN HILLS CITY COUNCIL WORKSESSION -NOVEMBER 19.1996 3
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CLOSED EXECUTIVE SESSION
. At 5:15 p.m., Mayor Probst announced thc Workscssion would be closcd for the
Exccutivc Session to discuss potential litigation, and invited the public and staff to
. wait for completion of business, and the Council would reconvcnc the public portion
ofthc meeting.
. Thc Executive Session ofthc meeting was opcned at 5:15 p.m., and concluded at
5:38 p.m., at which time the Council reccsscd momentarily. The Worksession was
. opened at 5:42 p.m. to conclude the busincss schcdulcd to be conducted.
CITY ISSUES - LONG TERM
. a. Discussion of Committcc Structure for 1997
. Mayor Probst provided an overview of the Committee Structure he is proposing for 1997,
including Statutory Commissions and various other Committees, Commissions and Task
Forces.
.. Discussion took place regarding the lack of a proposed Finance Committee for 1997, with
Councilmember Malone pointing out that the Finance Committee had been established
. when the City had only a part-time Treasurer, and not a filii-time Accountant as currently
exists.
. Mayor Probst opened the meeting to Council response.
. Discussion took place regarding the identifiable differences in a Committee vs. a Task
Force structure, and which would be more effective for the community. It was the
general consensus of the Council that a Task Force would set a time goal of six weeks to
. three months to deal with a specific issue, and would be more effective, and provide more
community involvement by allowing more citizens to participate.
. Discussion took place as to whether the proposed Youth Commission would create
enough interest and provide youth with more civic opportunities for future leadership,
and allow our area youth to express their views of a future community.
. Discussion also included the development of Task Force/Committee goals, rather than
Mission Statements, as well as staff involvement, Council commitment and liaison
. responsibilities on Task Forces/Committees, Committee motivation, City Council goal
setting for 1997, and establishment of community priorities from the Town Hall meeting
ft proposed for early 1997.
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ARDEN HILLS CITY COUNCIL WORKSESSION - NOVEMBER 19. 1996 4 .
Discussion also took place regarding how the Task Forces/Committees were perceived, -.
with the consensus being that they should supplement staff, and make recommendations .
to the Council.
Staff input was that the Council had previously commented that the role of staff was to .
supplement the work of the Committees. However, the current Committee structure
utilizing this format, was not working. This often resulted in a lack of assistance being
provided to staff by existing Committee structures, with staff generally required to .
prepare the materials for Committee, providing it to the Committee, and with staff then
making recommendations to Council. It was the consensus of staff that the Task
Forces/Committees needed defined priorities and goals to provide staff and Council the .
needed input to complete projects. Staff would like to see the Task Force/Committee
structure created so as to accomplish or assist with the larger projects and goals as
directed by Council. .
After further discussion, it was the consensus of the Council that the draft list of Task
Forces/Commissions prepared by Mayor Probst was a start to get discussion started at the .
proposed January 1997 Town Hall meeting, and with modification, may assist in
heightening interest from residents or volunteers already serving the community on ..
existing Committees.
b. Preliminary Town Hall Meeting Discussion .
The preceding discussions on community involvement led to further discussion of plans
for the Town Hall Meeting. Mayor Probst provided Council and staff with his direction .
for the meeting, with a "State of the City" commentary by Mayor Probst with 1996
accomplishments, and 1997 plans being discussed, as well as an update on the City Hall
facilities. It was the consensus of the Council that no outside speakers be obtained for the .
first meeting.
Councilmember Keirn suggested a forum to develop and enhance communication with .
the public and allow them to disseminate information, with involvement by civic
organizations, the Fire Department and Ramsey County Sheriff through the use of .
informational booths.
Locations and dates were discussed, with Valentine Hills Elementary School being .
suggested as the first choice, followed by the Holiday Inn, Bethel College and the Army
Reserve Center.
Staff was directed to seek the availability of the above-referenced locations for a I
proposed meeting on January 25,1997. ..
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I. ARDEN HILLS CITY COUNCIL WORKSESSION -NOVEMBER 19.1996 5
I Informational sources were discussed and included a one-page insert in the
I December/January Arden lIills Notes, January 1997 utility billing stuffer, Cable TV,
Cable TV taping for future use, and articles or news releases in The F oeus and The
Bulletin newspapers.
I Staff sought Council direction in whether or not to advertise for volunteers for Task
Force/Committee participation. It was the consensus of the Council to proceed with
I advertising for interested persons to serve, with a suggested target number to serve on
each committee being seven members.
I MISCELLANEOUS ITEMS
Meeting Attendance
I Councilmember Keirn advised she would be unable to attend the December 5, 1996
Truth-in- Taxation meeting due to scheduling conflicts.
I Councilmember Hicks advised he would be unable to attend November's Public Safety
and Works Committee meeting due to a scheduling conflict.
. Elections - Precinct 3 Voter Rel!istrations
Discussion took place regarding recent correspondence from Tom Lynch, one of the
I City's Election Judges, regarding voter registration difficulties at Bethel College. City
Administrator Fritsinger responded that the situation was under review for procedural
changes prior to the 1998 election.
I Fire Services Contract
The Fire Services contract, and it's expiration date, were discussed and Council
I consensus was to include it in future discussions with surrounding communities who
would be in a position to participate in a possible joint agreement with fire service
providers.
I ADJOURN
I Malone moved and Hicks seconded a motion to adjourn the meeting at 7:08 p.m. The motion
carried unanimously (5-0).
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CITY OF ARDEN HILLS PAGE10F3
I ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT THE 11/25196 COUNCIL MEETING
I-
I CLAIMS PAID SINCE!.AST COUNCIL_.M!lETING (11/12/96)
i CK.# ICKioATE !'\I$)ii(l:jpl!. IAMOIJI'fI'I - .1
COMMEirnI
I I
I 11193 11115196 Public EmEl~J:ees R~i!_~~~.~! ~~~:.___J~s. 57.00 I November Payrolls December Insurance
11194 .1 !/15196 ICMA Retirement Trust - 457 1,121.92 Second November Payroll
11195 11/15/96 State Capitol Credit Union 2.803.95 Second November Payroll
11196 11115196 lot'l Union of Operating Engineers 175.00 November Payrolls
I 11197 11115196 Public Enmlovees Retirement Association 2,329.70 Second November Payroll
11198 11113196 DCA, Inc. - FSA Department 19.42 Medical Reimbursement, PIR #22 Fritsingcr
11199 : 11/15196 - St. Paul Book & Stationery 456.63 Office Supplies Purchased in October
11200 11115196 LuAnn Brunn i 200.00 City!Iall Janitorial Services, 10/15 11115
,
I 11201 11/15/96 Sheila Stowell 13.02 Reimbursement Mileage, Elections
11202 11115196 Terrance Post 47.43 Reimbursement - Mileage
11203 11115/96 Tracy Petersen 190.45 Reimbursement - Mileae:e & Craft Supplies
11204 11118/96 Tracv Petersen 77.63 Reimbursement 1996 MRPA Conference
I 11205 11/18/96 C-,nthia Walsh 247.64 Reimbursement - 1996 MRP A Conference
11206 ._11119/96 United States Postal Service 400.00 "Postage bv Phone" for Office
----- iart Purchase Orders Printed
11207 11119/96 Insty- Prints 61.66 200 3
I 11208 11119/96 DCA, Inc. - FSA Department 183.34 Davcare Reimbursement P IR #23, Saxe
I, 11209 11/20196 DCA Inc. FSA Department 439.15 Medical Reimb. Tostenson & Moonev. P/R#23
Ii I
II S;'btotal - Paid Claims 8,823:941'
..
I Paid Claims From Above - 8,823.94
I Add Unpaid Claims, Page 3 of 3 54,000.84
Total Accounts Payable Claims
for Council Approval, 11/25 62,824.78
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I Note: Checks for unpaid claims totaling $66,772.06, were mailed
on November 13th, 1996 after approval at the November 12th
Council Meeting. They were check numbers 11155-11192.
This sequence corresponds to unpaid temporary numbers
I Tl- TI8. Check numbers 11152-11154 were used for
alignment.
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CITY OF ARDEN HILLS PAGE20F3
. ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 11/25/96 COUNCIL MEETING
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UNPAII:l..(;LAIMS REGISTER:
. I TilMP..II..I..cg:.OATil..Y...WNDoll. . . AMOUNT",j COMMENTS.'. 2ill
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1'001 11/26/96 A 1 Hydraulic Sales & Service 200.16 Vehicles #106 and #107 - Hvdraulic Hoses
. 1'002 11126/96 American Fire & Safetv 143.58 Required Maintenance Fire ExtinQ:uishers
1'003 11126/96 American Medical Security -~--- 368.00 December Dental Insurance
1'004 11/26/96 Animal Control Services, Inc. 103.84 Doo I Cat Enforcement 10/23 11ft)5
1'005 11/26/96 AT&T (Kansas Citv) 4.39 Current Invoices - Lonl! Distance
. 1'006 11/26/96 AT&T Wireless Services (Seattle) 83.07 Pager Purchased - Replacement
1'007 11126/96 Beisswenger's How-To Store 1,106.78 October Purchases Parks and P.W.
(Includes Concrete for Perrv Eauioment)
--ru08 11126/96 Bifrs, Inc. 94.26 Portable Toilets, Roval Hills & Cumminos
. 1'009 11/26/96 BRC Assist Center 24.91 Ejection Sunulies
1'010 11126/96 Brvan Rock Products, Inc. 280.78 Aooreoate Rock - Valentine & Arden Manor
1'011 ! 11/26/96 Carlson Equioment Comoanv 723.14 Eauioment Rental Water Break
. 1'012 11/26/96 Loano Crc12ca":l 18.00 Refund - Soorts Hour
1'013 11126/96 CromI Marking, Inc. 49.53 lok Stamos - Park Deoartment
- ..
1'014 11126/96 Davanni's 135.00 Food - Election Judoes
1'015 11/26/96 Dave's Soort Shon, loc. I 51.12 Eleven Inch Softball
. 1'016 11/26/96 Davies Water Equipment Comoanv 156.26 Miscellaneous Materials - Water Denartment
I 1'017 11/26/96 Nancy Day 18.00 Refund - Soorts Hour
I 1'018 11/26/96 DCA. Inc. .... FS~Q9Jartment 310.00 Administration Fee 4Q96
1'019 11/26/96 Dick Blick 7.46 Craft Materials
Ie 1'020 11126/96 E Z 2 Do Wood Crafts 95.53 Craft Materials
1'021 ~.! 1/26/96 Earl F. Andersen, Inc. 550.21 Various Street SiPIlS
-----
1'022 11/26/96 Focus News 8.10 Notice - Municioal Election Results
1'024 11126/96 Prattallone's Hardware Stores 109.03 October Purchases Public Works
. T025 11126/96 General Repair Service 24.58 Check Valve - Sewers
1'026 11126/96 Gooher State One-Call, Inc. 59.50 October Service
1'027 11/26/96 GrafIx Shoope 269.65 Decals - Arden Hills Looo
. 1'028 11126/96 Heidi Hoff 28.00 Refund - Vacation Dav Event
1'029 11126/96 LU.O.E. Local 49 Benefit Fund 5,850.00 Insurance 12/96 throuoh 02/97
T030 11/26/96 lCMA Distribution Center 50.00 One Cony - "Records Manal2ernent"
1'031 11126/96 Gwendolyn Johnson 28.00 Refund - Vacation Dav Event
. 1'032 11/26/96 David W. Kriesel, Inc. 6,662.50 losn. & Code Enforcement, 10/19-11/15
1'033 11/26/96 Maier Stewart & Associates, Inc. 10,123.72 Professional Services, 09;29 10126
1'034 11/26/96 McDon3Jd Batterv Comoanv 87.20 Vehicles #42 and #105 - Batteries
1'035 11/26/96 Michael McKinnev 65.02 Reimbursement - Uniform Allowance
. .~---~- Comoulsorv Testine
1'036 11/26/96 Medtox Laboratories 117.00
Ii 1'037 11/26/96 Met Council Environmental Services 5,346.00 Sac Remittance - October
1'038 11/26/96 Midwest Asnhalt Corn oration 209.92 Road Materials - W /Discount
. 1'039 11126/96 Mike's Pro Shoo 42.80 Two Troohies
1'040 11/26/96 Minnesota Mutual Life 479.90 December Insurance
1'041 11126/96 Norm's Tire Sales, Inc. 25.74 Vehicle #59 - Tire Reoair
1'042 11126/96 Northern Electric Comoanv 1,178.67 Reoairs - Perrv Park, Li.htnino Damaoe
. 1'043 11/26/96 Peterson, Fram & Bergman. P.A. 906.50 Legal Fees - Oetober
4,575.90 Prosecution Fees
. Pitts burg Tank & Tower Companv -- I 750.00 Insnection South Water Tower
1'044 11126/96
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. Ii Total. Pa~e 2 of 3 Carried Forward - 42.521.75il
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. CITY OF ARDEN HILLS PAGE30F3
. ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT 10/15196 COUNCIL MEETING
.-
UNPAID CLAIMS REGISTER (CONT.):
. IniMP.#iditOAniliVEI\lOOR IAMolJl\I't ..1 .COMMEN"RI "]
I I
T045 11126/96 Sandra Porten - 18.00 Refund Sports Hour --1
T046 11126/96 Postmaster, St. Paul 400.00 Postage Winter Recreation Flyer I
. T047 11/26/96 Dennis Probst 113.46 Milea~e Reimbursement Mayors' Conference
T048 11/26/96 Proex Photo Systems 9.29 Film - Code Enforcement
Qualitv Flow SYStems, Inc. - ._,', 1,927.73 Rebuild Lift #6 Change Order
T049 11/26/96
. T050 11/26/96 Ramsey County 100.92 Street StriDioQ: and Citations Furnished
1 T051 11/26/96 Fred Reed 7.82 Reimbursement Uniform Allowance
T052 11/26/96 Rehbein Excavatine. Inc. 243.00 Road Materials
T053 11/26/96 Rotary Club of Arden Hills I Shoreview 139.50 Dues and Meetim!s 3Q%
. T054 11126/96 Rutt2er's Sugar Lake Lodge 175.20 Mayors' Conference lOtl14 10/06, Probst
T055 11126/96 Ryder Student Transportation 122.00 Vacation DavEvent - 11/01
T056 11126/96 Safetv- Kleen Comoration 99.84 Servicing of Machines
. T057 11126/96 Sanders, Wacker, Wehrman, Berglv 1,252.80 Professional Services - October
T058 11126196 Scherer Bros. Lumber Company 107.56 Sbop Supplies and Fencing
T059 I 11126196 Mich ael Schifskv 61.18 Reimbursement Uniform Allowance
T.A. Schifsky and Sons, Inc. . 84.35 Recycled Base - Streets
T060 11126196
. T061 11126196 City of Shoreview 1 2,129.97 Fall Cleanup Day
T062 11126196 St. Paul Book & Stationery 34.51 Office Supplies
.- St. Paul Properties Refund Duplicate Payment, Case #96 17
T063 11126196 1,260.58
T064 11/26196 Star Tribune 575.75 Ads for Buildin2 Inspector
Ie T065 11126196 State Treasurer 23.00 Wastewater Treatment Certification, Stafford
TOM 11126196 SUDerior PrODertv Maintenance "-----..---. Perry. Winterization of Sprinkler System
480.00
.
T067 11126196 T ar2et Stores 6.23 Craft Supplies
T068 11126196 Timesaver Off Site Secretarial 315.00 Council Mtgs. 10/28 and 11/12, Plannin211,1)6
. , T069 11126196 TKDA 158.68 Prof. Servo 10/22 Water Leak Countv Rd. E
Ii T070 11126196 US West Communications 814.n Current Invoices
, TOn 11126196 Weather Watch. Inc. 128.00 Weather Service, 11115-12114
. TOn 11126196 Weber Electric 558.06 Freeway - Repair Hockey Li.hts
T073 11126196 West Weld 131.95 Various Shop Supplies Parks & P.W.
I I
II Subtotal, Page 3 of 3 11,479.09
. II Pa.e 2 of 3 Ilrought Forward 42521.75
i Total Unp~_~~.f (:l~j.m~ - 54.000.841
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I. CITY OF ARDEN HILLS
I MEMORANDUM
I DATE: November 25,1996
TO: Mayor and City Council
I FROM: Kevin Ringwald, Community Development Director ~
I
SUBJECT: Planning Case 96-17, Master Plan and Final Plan
Saint Paul Companies, Lexington Avenue and Grey Fox Road
I Reouest
The applicant is requesting approval of a Planned Unit Development (PUD) Master Plan (Saint
I Paul Properties) and Final Plan (Arby's/Sbarro) to facilitate the construction ofa 4,137 square
foot fast food restaurant (Arby's/Sbarro) on an approximately five acre parcel zoned B-3 (Exhibit
A).
I Backe-round
The two primary issues that were discussed at the Planning Commission meeting was the waiver
.. of the 1320 foot distance requirement between fast food uses and the traffic impact of the
proposed development.
I The applicant is proposing two principal uses for the property, a fast food use and a retail use.
Fast food uses not only need to meet the criteria for a Special Use Permit (SUP) as found in the
I Zoning Ordinance, Section VII, but also meet additional criteria for Fast Food restaurants as
found in the Zoning Ordinance, Section VI, D, and Fast Food restaurants in the B-3 zoning
district as found in the Zoning Ordinance, Section V, H.
I The fast food use (Arby's/Sbarro) is approximately 700 feet from the Burger King (another fast
food use) at 3751 Lexington Avenue. The Zoning Ordinance in Section VI, D, I, b, requires that
I fast food restaurants be at least 1,320 feet apart. The Zoning Ordinance in Section V, H, 4, states
that the distance requirement "may be waived" if certain conditions are met. Those conditions
are:
I I. The operation consists of one or more drive-in businesses or fast food restaurants and is
an integral part of a building containing one or more other allowed uses, or the operation
I is part of an architecturally unified "food court" or "drive-in service court" complex
containing two or more restaurants, fast food restaurants or drive-in businesses;
2. Shared access drives and shared parking are utilized by all such restaurants, fast food
I restaurants or drive-in businesses in said building or complex;
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3. Only one "food court" or "drive-in business court" or building containing fast food ..
restaurants or drive-in businesses will be allowcd in addition to one free-standing fast
food restaurant; .
4. The architecture and the site, grading, circulation, landscaping, screening and signage
plans shall unify the appearance and function of the complex or building; and .
5. A "fast food court" or "drive-in business court" may consist of one or more buildings on
one or more parcels if the intent of providing a unified appearance and function is not
compromised. .
In attempting to dctermine if the Arby's/Sbarro complies with these five requirements. The Staff
reviewed the Zoning Ordinance, Sign Ordinance, City Code, Uniform Building Code, State .
Statute, and available dictionaries for a definition of "fast food court" or "drive-in business
court". The Staff was unable to find a definition of either ofthe phrases. Therefore, the Staff
reviewed the reports and minutes of the Lexington Avenue Business Area Plan in an attempt to .
determine if an Arby's/Sbarro meets the intent of the district. The Staff and the Planning
Commission, after reviewing the reports and minutes of those proceedings, concluded that the
request does not comply with the intent of the ordinance (ie., Section V, H, 4). .
The City received the following three letters for the Public Hearing before the Planning
Commission: Neil M. Meyer of Meyer & Njus, P.A. who represents Hayzin, LLC, (owner of .
Shannon Square); Ferrol O. Robinson of SRF Consulting Group, Inc. who represents the City of
Arden Hills as its consulting traffic engineer; and, John Bergly of Sanders Wacker Wehrman ..
Bergly, who is representing the applicant (Exhibit B).
Plannin~ Commission Recommendation .
The Planning Commission recommends denial of Planning Case #96-17, Planned Unit
Development (Master Plan and Final Plan). The recommendation is generally based upon that
the request: is within 1320 feet of an existing fast food use; does not meet, nor warrant, the .
exemption in Section V, H, 4, of the Zoning Ordinance; would cause unnecessary traffic impacts
on adjacent streets, and does not comply with the Lexington Avenue Business Area Plan.
.
Updates
The applicants request (Planning Case 96-17) was originally scheduled to go before the City .
Council on October 28, 1996. However, the applicant requested that consideration of their
request be postponed to November 25, 1996, "...to allow St. Paul Properties additional time to .
meet with the owners of Shannon Square and others about the Lexington A venue access and the
fast-food use which were raised at the Planning Commission meeting on October 2, 1996."
(Exhibit C). .
The Staff contacted the representatives of Shannon Square on Wednesday, November 20, 1996 to
inquire if representatives from Saint Paul Properties had discussed the Lexington A venue access .
and the fast food use issue. The Staff was informed that representatives from Saint Paul
Properties had contacted them that day for the first time since the postponement and that they ..
were going to attempt to meet prior to the November 25, 1996, City Council meeting.
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.. Lastly, the Staffreceived a letter dated October 21, 1996 from Neil Meyer of Meyer & Njus,
attorneys, representing the owners of Shannon Square (Exhibit D). The letter summarizes their
. position on the applicants submittal.
. Deadline for A~encv Actions
The City of Arden Hills received the complete application for this request on August 21, 1996.
Pursuant to Minnesota State Statute the City must act on this request by Friday, October 18, 1996
. (60 days), unless the City provides the petitioner with written reasons for an additional 60 day
review period. The additional review period would extend to Thursday, December 19, 1996.
The City may with the petitioners consent extend the review period beyond the Thursday,
. December 19, 1996 date.
The City had this request scheduled for the Tuesday, October 15,1996 City Council meeting.
. The applicant, at the Planning Commission meeting, requested that the City Council hear this
case at its Monday, October 28, 1996 regular meeting. The City had provided the applicant with
written notice that the time period for the review of their application is being extended an
. additional 60 days to Thursday, December 19, 1996.
. Lastly, if the City denies the petitioners request, then "... it must state in writing the reasons for
the denial at the time that it denies the request."
Ie Notes
1. The Zoning Ordinance in Section VIII, D, 6, c, requires a "... vote of at least four-fifths
(4/5) of the full council..." to approve a PUD Master Plan.
. 2. If the City Council should deny the applicants request either "...wholly or in part...", then
pursuant to the Zoning Ordinance in Section VIII, E, 4, the application cannot "...be
resubmitted for a period of six (6) months from the date of said order of denial."
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Memorandum
I Project: LexingtonfDunlap - Arby's
KKE No. 96-08-1159-01
I To: File
From: Kathy Andetson
I Date: August I, 1996
I Subject: Narrative
I City submittal for P.D.D. approval.
Retail development at Lexington and Grey Fox Road, Arden Hills.
Ie This approximately 5-acre site located at the intersection of Lexington Avenue and Grey Fox Road is
currently occupied by an existing industrial/office showroom building. Current market trends have
generated intetest in this area for retail uses that could benefit existing neighboring retail developments.
I The first phase of the development is a 4,137 sq. ft. 98-seat Arby's/Sbarro restaurant. The site plan is
designed to accommodate possible renovation of the existing warehouse to retail as well as future retail
development to the west. The neighboring retail development, Shannon Square has wotked closely with the
I design of this development and is providing an access easement that aligns \vith their current parking drive
aisles and benefits traffic flow between the two sites. Access to the site is accommodated maintaining the
existing curb cut at the east end of Grey Fox Road. The existing curb cuts going west along Grey Fox
I would be eliminated and future access would be provided at the far west end of the site to align ....ith a
future service drive once the railroad easement is abandoned. The distant separation of these access points
along Grey Fox should aid in the vehicular flow and stacking. A new curb cut is proposed along Lexington
I Avenue at the mid point of the site. This is critical access for the fast food restaurant and alleviates traffic
p tessure on Grey Fox Road.
The existing pond area ptesently accommodates both Shannon Square and this site as it exists to date. A
I pond easement exists between both parcels. The pond v.ill be reconstructed to handle the new Arby's
restaurant as well as future development (based on an estimate of typical building uses.) The design \\ill
meet current NURP standards. Wetland related issues are not involved due to less than 1/2 acre of
I excavation. The engineering will meet watetshed district criteria for water quality and rate control.
Sanitary waste will connect to existing public sanitary services.
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-qzy .
Memotandum - Narrative .
August I, 1996
Page Two -.
KKENo.96-08-1I59-01
The master plan and design of the development is phased, with the Arby's restautant to begin construction .
as soon as possible following city apptovals. The limits of construction for Phase I would include new
parking in front of the existing building that allows immediate access from Gtey Fox Road. (See site plan .
for limits of construction). Future phases would be constructed as the market dictates. The architectural
design intention is fot uniformity in development. The first phase, Arby's, utilities materials that will set
the tone for future design On the site. The brick base is a brick to match the existing warehouse brick. .
Neutral E.I.F.S. colots allow for future flexibility in design and lightens the palette. The pylon signs are
designed to incorporate the same materials of brick and E.I.F.S; thus, strengthening the uniformity. A
material sample board has been included fot review.
Current B-3 zoning on this site allows for three pylon signs due to the two street frontages and multiple .
buildings. Through the P .U.D. process, we are proposing two pylon signs of a higher height (24' and
square footage (130 sq. ft.) The fewer number of pylons should present a less cluttered front image, and .
the increased square footage allows for flexibility of unkno\m future tenants, yet is under the current
zoning maximum of three signs at 100 sq. ft. per sign (300 sq. ft.) Due to the constraints of the location of
the existing building, limited access points, and the need for anticipation of future retail development, the .
car stacking in the drive-through lane is limited to 12 cars. The drive lane is located as deep into the site as
possible in order to ptevent congestion on public streets. Parking provided for the restaurant is at 56 cars
which exceeds the B-3 zoning requirement of 49 cars by seven stalls, and should help to ease the stacking eI
situation. Landscaping and lighting are designed to provide a uniform appearance between Shannon
Square and this retail development. The property is owned by St. Paul Properties, Inc., and maintenance
and management is provided by Madison Marquette. Through the P.U.D. process, we hope to .
accommodate the city requirements for retail development, while allowing for flexibility and negotiation fot
future retail development as the market dictates.
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I Memorandum
Project: Le.xingtonIDunlap - Arby'slSbarro
I KKENo.96-08-1I59-01
To: Kevin Ringwald - City Pl:mnu
I From: Kathy Anden;on
Date: August 15, 1996
I In ptevious diseussions with Brian Fritsinger, John &rgly, and the eity attorney as to the fC:lSibility of a
I fast food restaurant on this site, it W:1S concluded that the 1,320 foot proximity between drive-in bush",sscs
could be waived due to the definition ofa "drive-in service court". TIle Arby'slSbarro conc..>pt inu:grally
inC<lrporatas the operations of two drive-in restaurants in one freestanding building. It utilizes sh:1red
access drives and shared parlcing, as v,'ell as uniformity in sign.3Se, landscaping and arehit::ctunI =erials
Ie that are colnpatible throughout the development.
A traffie aoalysis ",ill be submitte:l as p<1rl of this PUD by Monday, August 19th, v,ith follow-up
I discussions occurring with the County prior to the Planning Commission pres--ntation.
dj
I Copies to: Doug K=<:dy
George Lang
Chuck Ho..-ard
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. . 1.11 Hansen Thorp Ste':DI1 L. Pellinen, P.E. Paul A. Thorp. LS. 1/2'1
Lmlrie A. Johnson. P.E. Lloyd E. Pew, l.S.
-S . Pellinen Olson Inc. Ted W. Anderson D. Daniel Thorp, LS.
.. ; l) Engineers' Surveyors . landscape Archilecls J:ln Wager Anderson, LA. Oenni::r 8. Olmstead, LS.
.. 19 Se[lternher 1996
. KKE ArehiteeL~, Inc.
J(Xl First Avenue North
Minneapolis MN 55401
. Nln: Kathy An,k'rson
Suhj: SL Paul Pmperties/AdlY'S
. Lexington &: Gr'cy Fo.~ Road. Arden lIills, l'vlinnesota
Dear Kathy:
. We oller the following res[lonses to the City's review comments for this project regarding grading,
drainage and ulilitks.
. l. Parkillg lot grades at the northeast comer of the existing stmcture . . . are flat. The parking lot
grades for tlte new parking lot are approximately 2'.... exceeding the generally acceptable minimum
of 1 % for [larking lots.
. 2. Pond areas are shown over an existillg gas mail!. The location of the gas main is above the
proposed 100 year flood elevation. so it is outside the [landing area. Some grading is shown over
the gas main north of the proposed driveway at Lexington. These grades. if they ar'e a [lroblem,
.. can be slightly adjusted as necessal)' for the e.xacllocalion of the gas main during constr'uction.
Utility companies arc always required to be nolilkd by the contractor prior to construction.
J. Sronn I'III/off calculaliol/S lIIusl be provided 10 indimled ...ltat Irigh water levels presented 011
. lite plall.' (lcluallv indicate. Calculations. which also have been submitted to the Rice Creek
Watershed District. arc attached to lit is response.
. 4. 77wre doe., I/ot alJf'ellr 10 he 1111 elllergency (I\'clj7on,/cJrpOllding arcas. Ifllte Imter elel'lltiol/
excecd, a!'JJ/'(Jxil/wlely Y30, itllJ'J1ellrs Ihllll\'ater ll"OlIldjlow to the service slwivn SOll/1t vfllte
site. The lowest an;a south of the site is at ap[l1'Oximately elevation 932 in the paddng arca
. immeuiately adjacenlto the pond. Emergency ovcdlow for the pond will occur at a[lproximately
elevation 9323. alth0 drivcway entrance to Arby's at Lexington or in the boulevard area betwcen
the pond and Le.~ington Avenue. No dt"ainage will go south.
. 5. SIIb.\"//lface pond sideslopes sltould be 4:1 or grelltl'/: 71/is could be I/chieved by reducing Ihe
10:1 bench provided III the pond edge. The existing pond is being redesigned to mC0t NURP
standards as required by the Watershed District for the new development. Thc:se standards include
. the 10: 1 bench and a wet pool volume required helow nonnal water level which can only be
achieved with the pro[losed 3: I slopes. The 10:1 bench is functional both from a safety stanupoint
and fot" providing for emergent wetland vegetation gt"owth around the edge of the pond which
hel[ls to treat stonnwater pollutants and providc:s some wildlife habitat. While it may be possible to
. l11eetthe volume requit"ement by reducing the beneh and going to flatter subsurface slopes, the
pond would be less elTeetive in treating stonllwatet" pollutants and be more dangerous at the edge.
.
~ (612)829-0700.7565 Office Ridge Circle. Eden Prairie, MN 55344-3644' FAX (612)829.7806
I
\~~ .
PQ"e 2
19September 1996 I
Kathy Anderson .
Ii. '" l1/all sltould indicate what is private pOl/dil/g ol/d H'ltal requires f'ublic eoselllel!l. This is an I
issLle for thc City and Owncr tl1 detennine. Legal descri[ltions and drQwings of easemcnts can be
provided whcnthey have been determined by the City and Owner. I
7. ... h,,,,' Ihe 101 west of the IJroposed impro\'elllcl/t H'rJltfd be serl'ed Il'ilh S(/IIilary Seh"O: This
Silc is antieipatcd to be set'ved by a fulure sanitary service to Grey Fox Road 011 the west sidc of the I
existing building.
X. ... Irmg dew!'('l/rl Il'{/fer IIII/in tl/(/t may require SOllie 100!';'Ig with further del'eloplllellt . . .
~oopil~g this w,lter Illainto GI'ey. Fox RllU~ is anticipaled witb.t1~e future development, generally .
[ollowlng the same route as the luture sanitary sewer. Unless illS nceded now lor adequQte fire
protection. tbe water main looping should wait for t"ulure grade, roadway and ulilily dcsign.
9. Dilly olle fire hyd/,{/I/t is proposed. It lIIay be difficult to access Ihe hyd/,{/{/f for a fire all the I
.wutheaSI comer of the proposed Slructure. This corner is only 20D feet (hose length) from the
[lroposed hydrant. If the Fit'e Marshal [ll'cfct's a dil'J'crentlocalion, or if an additional hydrant must I
be added, this change can be made as dirceted. There m,IY be hydrants along Lexington Avenue or
on the adjacent site availablc as well.
10. Are tlte proposed utilities primle? lJso.. . require agreement. . .If tIOt. . . reqllire I
easelllents. This is an issue for the City and Owncr to delennine, with agrcements or casements to
follow as required.
Pkase call if you have any questions rcgarding these responses and comments. We are scnding ..
revised plans to you as submillcuto the Watershcd District along with this Ictter for inclusion in the
resubmittalto the City.
Sincerely, I
HANSEN THOr<.p PELLINEN OLSON INC. I
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Sleven L. Pellinen, P. E. I
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CD UNITlZEO BALLAST/REFLECTOR SYSTEM-
I with die toon.ed one pioce refle<;tor torming or. Series:: .E.xecuti...e II
s.o.al4'd o~dCJ;J ~s~mbly with door fram('J. Ballast
componetl.t.1 t"l!t1nO'nobtl! U .I unit . . luminaire Size
'0 . cANOPY - formed lluminum p-ermanently ~aled (inche:;) 20L25xS
: . ~o a"'1r Di/1!)s.a Glass
, CD HOUSING to housing OIHus.ar: -043.( GLu..s
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with e.t:truded internal corner
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steel. hCl'ling enly one langirudinel weld. Pales weld_ Rate of taper: .10" pet foot. Pale lhaftl
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IIIll 30.0 li.S III p tSO i.ll 1,36d 11.\13 Vi
11\11 I J50 I III II p tiO 5.15 1t.l6d 111CO 3.1S 277 V.
If\1l 139.0 113 lJ5tlli II p tSO 0lS 1:36,. lJ50 VI I
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T - Dup!ex Weatherproof Receptacle Square Straig1Jt Steel
GfQ - Single Ground foult Receptade
GfT - Duplex Ground foult Receptade Style SSS I
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rubing ef hot.rolled steel. The single loneirudi. ulld comers.
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SSI03 I 10.0 I 15.1 I 10 II P 9.00 110 I 1.10 .51,16,1 7.00 1.lS
SSS05 I 10.0 I 27.1 I to I II p 9.(0 I JIo I J.SO .11.15,1 9.19 100 I
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SII11 I 17.5 I 19.3 I i.O I 7 P 10.CO J.\O 4.50 .lltl5.2 11.00 13.00 Do.{'f( !3t'O;1Ze I
11110 1100 I 5.9 I to I] p 10.CO 3.50 J.50 .lld5xl 11.00 1100 C = &..kiJ.. (,V1r.t~ L
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1111' 111.0 I li5 I 10 7 P 110.00 110 1.50 .I5.Jl,4 11.(0 1(0
SII16 250 I 215 I 60 I P ilia 1.50 S.50 1t3"t IUO tOO
S5)ll 25.0 I 30 I 1.0 I I p la.co 110 110 .I5t.ll., ILCO 3.00 I
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SII17 130.0 1111 15.0 I I P 1150 1.50 5.10 Itl5d IUo (00
Pole Options -.
0- Singla Waatherproof Receptode GfQ - Single Ground foult Re(eptacle
[- Duple, Weotherproef Re(eptacla GfT - Dupb Ground foult Ra(eplada
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Alan R. Nettles'" 5000 NORWEST CENTER Carrie L Schon-Hess..
{I' Daniel B. lohnson" 90 SOUTH SEVENTH STREET Paul E. Bohnsack 11'"
Earle T. Anderson, Jr. "'t Steven A. Linder*'.
James M. Njus"'f* MINNEAPOLIS, MINNESOTA 55402-4121 J. Scott Wlnstont.
Nell M. Meyer'" (612) 311.2181 Paige A. Wild-=:nbergt.
Michael B. Braman. Fax (612) 337-5894 Andrew W, Martin*o
I . Adrnltttd in MiMtsOta -Admitted in Wiscon.sin
t Admitted in Aotida Offices also located in ~Adrnilted in Iltinois
-Admitted in Michigan Chicago, Illinois and Southfteld, Michigan OAdmitted in Iowa
I
I COPy
October 1, 1996
I
I City of Arden Hills VIA FACSIMILill
Planning Commission
1450 West Highway 96
I Arden Hills, Minnesota 55112
Dear Members of the Planning Commission:
Ie We represent Hayzin, LLC, the owner of the development located at 3672 Lexington Avenue
North, Arden Hills, Minnesota, and commonly referred to as Shannon Square. We submit this
I letter to the City of Arden Hills Planning Commission as the formal written opposition of our
client to the request of the Saint Paul Companies for permission to construct a fast food
restaurant on the site located immediately to the North of Shannon Square. Our client opposes
I this development because it believes that the construction of the restaurant will create significant
traffic congestion on Lexington A venue during peak periods of operation, and further, because
the construction of the restaurant itself is not permitted under the City of Arden Hills' zoning
I ordinances,
Shannon Square is a retail center consisting of more than 20,000 square feet. Its tenant mix
I consists of retail and service businesses including restaurants. One of the largest tenants of the
Center is Davanni's restaurant. During the peak hours of 11:30 a.m. to 1:30 p.m. lunch
business often causes the Center's 153 space parking lot to be strained. At present, the traffic
I in and out of the Center has been manageable because of the existence of the traffic lights at
Grey Fox Road to the north, and at County Road E to the South. The existence of these two
traffic lights provide sufficient breaks in the traffic flows on Lexington A venue to permit the
I customers of the Center to enter and exit the Center without significant delays. If the land to
the north of the Center is developed with a fast food restaurant, the traffic counts in the area will
increase dramatically. The breaks in the traffic now afforded by the two traffic lights will be
I lost. The existing customers of the Center, and its restaurants, will no longer be able to exit
onto Lexington Avenue in a Northbound direction without incurring unacceptable delays.
fI
I
___n________
~/i I
City of Arden Hills I
Page 2
October 1, 1996 ..
Lexington ^ venue is the only means of ingress and egress for the Center. The impaimlcnt of
the efficient in and out for its customers will cause significant harm to the operation of the
Center, and may jeopardize the continued existence of certain tenants in the Center. I
The Planning Commission's attention is respectfully directed to the requirements for the I
construction of fast food restaurants in the City of Arden Hills. Those requirements are
contained in section VI of the City's ordinances. Fast food restaurants are not permitted to
locate within 1320 feet (one-quarter mile) of one another within the City of Arden Hills. There I
already exists a fast food restaurant (Burger King) at 3751 Lexington Avenue North within 1320
feet of the proposed development. The only exception to this restriction is found at section
V.HA of the ordinances. That section provides that if the proposed restaurant is an integral part I
of a building containing one or more other allowed uses, or if it is a part of an architecturally
unified food court complex containing two or more restaurants the quarter mile radius restriction
is inapplicable. It is our client's position that the proposed development does not satisfy the I
requirements of this exception, and thus, without having to consider the traffic concerns raised
by Shannon Square, the Commission should deny the request of the landowner.
The proposed new development fails to meet the first requirement, in that it is not an integral I
part of a building containing one or more other allowed uses. The proposed restaurant is a free
standing structure. There is no other retail or service business located on the site with which ..
the development could form an integral part. The adjacent property to the north of the proposed
development is office and warehouse space. Its function is completely distinct from that of the
development and fails to serve as a basis for integration or architectural unification under the I
requirements of the ordinance. The land to the south is Shannon Square. There is no tie-in
between these two properties, nor is there any shared access or parking. Thus, the development
fails to meet the first exception provided by the ordinance. I
The second exception permits the existence of an architecturally unified food court complex
containing two or more fast food restaurants. The development also fails to meet this exception. I
Although the ordinances do not specifically define a food court, the accepted meaning within the
development community is a collection of restaurants located in the same area within a shopping
complex, and designed to serve the patrons of the complex. Clearly the proposed development I
fails to meet this definition. But even if a definition for a food court could be created which the
development could satisfy, it fails to meet the standard of two or more fast food restaurants
within the food court. I
The developer has proposed to construct an Arby's/Sbarro restaurant at the site. That business
does not qualify as two restaurants. The business operates out of one kitchen. It has only one I
drive thru window. It has only one manager at the site. When it runs advertisements for
employees, it runs only one ad and refers to both of the businesses in the singular (please see
the attached advertisement from the Sun Newspaper for the Bumsville store, "Bumsville I
I:\USERS\~~~\p~YUN\ARB~S\PLANCOM.LTR ..
I
_n____
I ~
~. City of Arden Hills
Page 3
October 1, 1996
I Arby's/Sbarro is looking for: . . .) . The business thus holds itself out as only one employer.
Its public area does not distinguish between the two menus: it has only one condiment section,
I and only one seating area. When the Arby's in West St. Paul decided to add Sbarro food items
to its menu and revise its signage and logo, it advised the city that it was only remodeling the
I existing restaurant.
But perhaps most telling of all is the business owner's applications for restaurant licensing with
I the State of Minnesota, and various municipalities. When applying for a license as a restaurant
the Arby's/Sbarro sites seek and obtain only one license. If there were two restaurants at the
site, an Arby's and a Sbarro, the licensing agencies would require two licenses. It is
I disingenuous at this time for the business to claim that it is now two restaurants at this particular
site when its operation will be identical to all those other Arby's/Sbarro sites currently operating
with only one restaurant license.
I Shannon Square has relied upon the fair enforcement of the City of Arden Hills' ordinances in
making a substantial investment in this community. It would be inequitable to our client to
I create an ad hoc exception to the plain meaning of the ordinance to accommodate this one
developer. Such an action would also serve as precedent for other developers who wish to avoid
the consequences and plain meaning of the ordinance.
.. On behalf of our client we respectfully urge the commission to deny the request of the Saint Paul
Companies to permit the construction of the restaurant on its site as a result of the traffic factor
I and the failure to comply with the requirements of the City's ordinances.
Very truly yours,
I m & NJUS, P,A.
i . (/i
I
e . Meyer
I NMM/ssp
ce: Hayzin, LLC
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I Sf?
I CONSULTING G ROUP, IN C.
Transportation' Civil' Structural' Environmental' Planning' Traffic' Landscape Architecture' Parking
~
SRI' No. 0962503
I October 2, 1996
I Mr. Kevin Ringwald
Community Development Director
I CITY OF ARDEN HILLS
1450 West Highway 96
I Arden Hills, Minnesota 55112-5794
Dear Mr. Ringwald:
I In response to your request, we offer the following comments on the September 20, 1996
report submitted by Barton-Aschman, which contains additional analysis of the traffic
I impacts of combining the proposed Arby's/Sbarro development with other proposed
retail development adjacent to the site.
Ie Based on the additional analysis, the Barton-Aschman report makes the following
recommendations:
I 1. Left turns out of the site onto Lexington Avenue should be prohibited.
2. Left turns into the site from Lexington Avenue should be allowed for the Arby'sl
I Sbarro development; however, left-turn restrictions should be reconsidered when
a specific retail development is proposed.
I 3. Relocate the existing east driveway onto Grey Fox Road further further west
(halfway between Lexington A venue and the \vest driveway).
I We offer the following comments:
I . Since the retail development is expected to be in place within three years, we would
recommend that the decision to restrict left turns from and onto Lexington A venue be
made now. We believe that, over the long term, the only way to enforce left-turn
I restrictions is to build a median on Lexington Avenue.
I
fI One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443
Telephone (612) 475-0010 . Fax (612) 475-2429
I All Equal Opporlwlily Employer
"(4 I
Mr. Kevin Ringwald -2- October 2, 1996 I
. If left-turn restrictions onto Lexington A venue are imposed, more traffic will use the ..
Grey Fox Road entrance by finding its way through the existing St. Paul Companies I
parking lot. This is not a desirable situation, particularly after the east access onto
Grey Fox Road is moved further to the west.
. We believe that the operational problems identified are primarily a result of I
inadequate spacing between the Lexington Avenue/Grey Fox Road intersection and
the proposed access points. As discussed in our previous letter of August 30, 1996, I
we recommend that the City examine the feasibility of providing a new, single-access
point on Lexington Avenue that would serve Shannon Square, Arby's/Sbarro and the
new retail development. The spacing would be such that full access would be I
allowed.
. Finally, we recommend that the City consider extending the west access on Grey Fox I
Road so as to provide a direct connection between Grey Fox Road and Arby's/Sbarro
and the retail development to the west. This connection will significantly reduce the I
need to use the St. Paul Companies parking lot as a drive-through and will reduce the
need for using Lexington A venue for traffic circulation. This concept is consistent
with the Traffic Circulation Plan of the Lexington Avenue Business Area Plan as ~
shown in the attached figure.
Once again, we appreciate the opportunity to assist you on this project. I
Sincerely,
SRF CONSULTtNG GROUP, INC. .
I
Ferrol O. Robinson
Principal I
FOR:bba
Attachment I
.
.
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........ INTERCONNECTING DRIVES
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--:'::.:..-
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~'I SANDERS LANDSCA?E 365 Eas' Ken"" eeu'.""" bl
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W~HRMAN AND 6'2.22,.0401 \
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,.'.... BERGLY PLANNERS Fax 612.297.68'7 l"".'i.!,."
I" I~
~ ),1\
4 ~
~~,... October 2, 1996 re'..:I!
L ~ I
~ 1.,
. ~
... \1
~'i1 Mr. Kevin Ringwald ,"t I
ih] Community Development Director LI
'1 City of Ardet\ Hills \"11
1,,\ 1450 West Highway 96 lii]\ I
~ Arden Hills, tvllrmesota 55] 12-5794 ~,/;
L,
'), \'
, REe Fast food Restaurat\ts '/I I
~
. ~
Kevine Q
k I
After my discussion with you concerning provisions in the B-J District regarding fast food res.aurants bi
''\ and having the same question asked by Lloyd Kepple, attorney for the SI. Paul Companies, it seems k.
:;1 appropriate to offer my written comments. ~' I
j 1. Tho L"i"~," A ~,""o B"','" MO> PI" ",""" '",wo b""'''' ,,,' """0'000"" ~
71/1 two .busi~es~ zo~in~, districts to regulate development in .those di~trict.s:, The B.J District kl...l
'1 pro'1des tne semce busmess component and the B-4 proVIdes the' retall component. The i,l~
'~ ''R~tail C~11ter" envisioned for the B-4 District has been referred to as the "power center" at h:~
;:1 vanous t,mes ~)l I
'iI 2. Both the B-J and B-4 Districts have sections (paragraph 4) entitled, "Special Regulations for h~
Drive-In Businesses and Fast food Restaurants in the B-J (B-4) District". Sub-paragraph 4.a kil I
: it\ both districts discusses how the drive-in businesses or fast food restaurants should be r,~
,."'1 related to other drive-in businesses or fast food operations. ~Ii
, ~
ie1 a. The B-4 District requires that any drive-in business or fast food operation be an ~I I
';j "...integral part ofa building cont.irjng one or more allowed uses and the drive-in bl
bu~in.ess or fast food restaurant is clearly secondary to other principal uses in the k',li I
r bUIlding." kl
':I'~' b. The B-? District, on the other hand, allows a drive-in business or fast food operation l'f'(l I
.. ~ to be elther: ~11
, ~ . An . L." . f d' . b' f r d \{'1:
11 L operatIOn tllat ...conslsts 0 one or more nve-m usmesses or ast lOO ''i
i] :q restaurants and is an integral part of a building containing one or more other 1;11 I
~ rOl allowed useL" or ki~
;j ;, ~l,j
;1 ~
rA II lii
~I
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,',i ~.-i1 ~ ~ R ~ ~ _~ j;i ...M ~ ~ ..&f ~ M ~ ~ 1';if" i:-.! s; ~ w-~~~9"'" i6 ~ ;a: ~ ~ ~.B ii:: ~ Pi: .
I
!
I 9/9
I
ii. Is part of an architecturally unified "food court" or "drive-in service court"
,. complex containing two or more restaurants, fast food restaurants or drive-in
businesses."
!
i 3. Principal differences in these provisions are:
I
a. B-4 District - Drive-in businesses or fast foot restaurants must be an integral part of
, a building containing one or more allowed useS and one or more of such drive-in or
I fast food operations is allowed.
,
I b B-3 District - Such drive in businesses or fast food restaurants are allowed if1YLQ...Qr
~ ~ such uses are within a freestanding building or unified complex grif one or more
of such uses are part of a building containing other allowed uses.
I .'
4. I recall that in the ordinance drafting stage, the issue of space configuration was discussed -
should we require separate kitchen, drive-up windows or food pick-up lines? Common
i parking and dining areas were assumed to be basic requirements. We finally determined that
- instead of trying to design the internal operation by ordinance we would leave that to the
applicant.
, 5. Subparagraphs V.H.4.b,d. and e, further defme the possibilities and parameters for site and
building configurations.
....
Ie Sincerely,
acker Wehrman Bergly, Inc.
,
I
I /JOhnBer~~
,
,
..:
I Vice-President
i :dmn
I Copy: Mr. Lloyd Keppel
~
!
*
P
...J
I
i
I MadisonMarquetteRealtyServices
< ~
-- F "1CI+/1S rr c
I October 25, 1996
I
I Mr. Kevin Ringwald
Community Development Director
City of Arden Hills
I 1450 West Highway 96
Arden Hills, MN 55112-5794
ilO J'l'i\\"t~y Buirding
;10 Si'tIHHl ;h'I'IIW' SHull! RE: Planning Case 96-17, Planned Unit Development
I ~inn('apoll.,;. Minn(~snl(j
5r,~()HMi(l Dear Kevin:
I 1l-i: 612/)1>1-1;;70 Per my phone conversation with Brian Fritsinger on Wednesday, October 23, I am writing to
~'i1': fil2f;l1H:;u
respectfUlly request that the action by the City Council on the above referenced case be
poslponed from October 28, 1996, to the November 25, 1996, City Council meeting. The reason "
I for the postponement is to allow 51. Paul Properties additional time to meet with the owners of
Shannon Square and others about the Lexington Avenue access and Ihe fasl-food use which wer~
raised at the Planning Commission meeting on Octooor 2, 1996.
- We appreciate your cooperation in the matter. Please call if you have any questions or if there is a'
problem wilh this request. My direct phone number is 330-0454. ..
I ,
Sincerely, ,
I MADISON MARQUETTE REALTY SERVICES, L.P.
As Managing Agent for St Paul Properties, Jnc.
, aL4
I
Charles F. Howard
I Vice President
t Office and Industrial Properties Division
~ cc: George Lang - SI. Paul Properties, Inc.
I , Bill Inserra - SI. Paul Properties, Inc.
; Doug Kennedy. Franchise Associate, Inc.
;
,
I ,
,
~ ,
i
I
I' . f'Oh,rr D ~
I MEYER & NJUS, P.A.
Alan R. Nettles. 5000 NORWEST CENTER Carrie L. Selton.Hesslll'.
_ Daniel B. Johnson" 90 SOUTH SEVENTH STREET Paul E. Bohnsack II*
I Earle T. Anderson, Jr."r Steven A. Linder..
James M. Njus.t- MINNEAPOLIS, MINNESOTA 55402-4121 1. Scott Winstoni.
Neil M. Meyer* (612) 341-2181 Pa ige A. Wildenbergt.
Michael B. Braman* Fax (612) 337.5894 Andrew W. Martin*t1
I *Admitted in MIMesota -Admitted in Wi.Jcon.sin
tAdmittedlnAorida Offices also located in tAdmilted in Illinois
-Admitted in Michis&n Chicago, Illinois and Sourhfield, Michigan F~;; r,,~~'.. oAdmitte:l in fowl
I
October 21,1996 OCT 22 1996
I
City of Arden Hills (',.. .
City Council .",11! LJ( ki'liJ~d ,.-,;U\
I 1450 West Highway 96
Arden Hills, Minnesota 55112
I Dear Mayor and Members of the City Council:
We represent Hayzin, LLC, the owner of the development located at 3672 Lexington Avenue
I North, Arden Hills, Minnesota, and commonly referred to as Shannon Square. We submit this
letter to the Arden Hills' City Council as the formal written opposition of our client, to the
request of the Saint Paul Companies, for permission to construct a fast food restaurant on the
- site located immediately to the North of Shannon Square. Our client believes that the
construction of the proposed fast food restaurant will create significant traffic congestion on
Lexington A venue during peak periods of operation. We also believe that the construction of
I a fast food restaurant at this site is not permitted under the City of Arden Hills' zoning
ordinances. This letter is supplemental to the letter previously submitted to the City of Arden
Hills Planning Commisssion under the date of October 2, 1996. We respectfully refer the
I Council to that letter, and ask that it too be considered in your deliberations of the applicant's
request of a Planned Unit Development (PUD), Master Plan (St. Paul Properties), and Final Plan
(Arby's/Sbarro).
I As noted in our correspondence to the Planning Commission, and as discussed in the minutes
I of the Planning Commission's meeting of October 2, 1996, we believe that the proposal before
the Council will create significant traffic problems on Lexington Avenue. As noted in comments
made at the Planning Commission meeting by representatives of nearby properties, the
I consequences of the proposed development will be to generate a significant increase in the traffic
levels in the area without any ameliorating traffic controls.
I Although the developer has researched the flow of traffic in and out of its development, it has
not considered the impact of the development on its neighbors' access to Lexington Avenue. The
altered traffic patterns in the area created by the proposed project will negatively impact the
I operation and continued viability of Shannon Square. During the peak hours of operation,
Shannon Square is dependent upon the breaks in the flow of traffic on Lexington A venue created
f' by the operation of the traffic signals located at the intersections to the north and south of
I
2/1 . '.
City of Arden Hills I
October 21, 1996 -I
Page 2
Shannon Square. Once the proposed development creates its new curb cut at Lexington Avenue,
the breaks in traffic now experienced during peak hours of operation at Shannon Square will be I
lost to the flow in and out of the new development. We believe that impact to be antithetical
to the purpose of the B-3 district: to promote prosperity and to minimize traffic congestion and
ensure acceptable traffic on local streets. I
We also assert that the applicant's request is not consistent with the requirements of the City of
Arden Hills' zoning ordinances. Specifically, we believe that the restriction on the location of .
fast food restaurants within 1320 feet of one another will be violated if the request is granted.
The only exception to this proximity prohibition is found at section V.H.4 of the ordinances. .
In our earlier correspondence with the Planning Commission, we articulated our argument as
to why this development did not meet the requirements of the ordinance. We will not restate
those arguments previously raised, but rather request that the members of the Council read that I
document.
In our discussion of the ordinance with the Planning Commission, we pointed out that one of .
the requirements of the exception to the prohibition is that the development consist of two or
more restaurants. At the Planning Commission's public hearing, Dave Walia of the Nath
Companies, the owner of the Burger King located at 3751 Lexington Avenue North, told the ell
commission about the concept of "co-branding". Co-branding is a means to share the costs and
expenses of more than one retail brand operating in the same facility. In this particular instance
the operator, Franchise Associates, is the franchisee of Arby's and Sbarro. As Mr. Walia I
pointed out, the co-branding of these two franchises, owned by one franchisee, is inconsistent
with the competitive concept of a food court. Unlike the commonly understood concept of a I
food court which contains multiple unrelated vendors competing for the customer, the co-branded
proposal presented to the City by the developer has only one owner. It thus is unimportant if
the potential customer purchases roast beef or rigatoni, the dollar essentially is deposited in the .
same cash register. The competitive element associated with the "food court" concept is
completely absent.
Doug Kennedy, Vice President of Administration of Franchise Associates, told the Planning I
Commission that Franchise Associates is the exclusive franchisee for free standing Sbarro
restaurants, while its franchisor has retained the rights to develop the Sbarro restaurant concept I
in food courts in shopping centers. Even if this development were a food court, it appears from
the statements made by Mr. Kennedy that Franchise Associates would not have the legal
authority to construct the proposed Sbarro's at this site. The only reason Franchise Associates' I
franchisor would permit the development of this site, is because it recognizes that the site is not
a food court.
I
-.
.
I' 3h
~. City of Arden Hills
October 21, 1996
Page 3
I We thus submit, for all the reasons set forth above and for those stated in our previous
I correspondence and at the public hearing that the recommendation of the Planning Commission
should be adopted as the decision of the City Council. To do otherwise would defeat the intent
of the B-3 district, would violate the City's ordinanees, and would establish a precedent which
I would permit the proliferation of fast food restaurants all along Lexington Avenue North,
something which we believe the drafters of the city's ordinances did not intend.
I Very truly yours,
~~
I
eil M. Mey r
I NMM/ssp
I cc: Kevin Ringwald
Ted Zinner
Joseph Hayun
-- Rina Hayun
I
I
I
I
I
I
I
" nmm\hayun\arbys\citycoun.ltr
I
I ~
I. CITY OF ARDEN HILLS
MEMORANDUM
I
DATE: November 21,1996
I TO: M,y.' ,.d City C.mil ~
I FROM: Brian Fritsinger, City Administrat r ~
SUBJECT: I-35W Corridor Coalition
I Backl!round
I Enclosed, the City Council will find a variety of documents related to the North Metro 1-35W
Corridor Coalition (Coalition). Over the past several months, a steering committee comprising
of the Mayors and Managers/Administrators from the participating communities have been
I meeting and discussing a formalized structure for this organization.
The Arden Hills City Council initially supported the cooperative participation in the North Metro
I 1-35W Corridor Coalition by adopting Resolution #96-30 (Exhibit 4) in May of this year. At that
time, the Coalition had no specific organizational structure, and included the cities of Arden
Hills, Mounds View, New Brighton, Roseville and Shoreview.
.. The initial issues which brought the communities together were the need for marketing and
I development of the corridor cities. These related to transportation, housing, polluted site clean
up, infrastructure improvements, GIS, funding opportunities, and commercial/industrial
development.
I The Council most recently discussed the Coalition at its November 18, 1996 Council meeting,
where it expressed support for the formalization of the Joint Powers Agreement.
I Joint Powers Agreement
Based on the direction given by the steering committee, staff was encouraged to investigate and
I reeommend a method offormalizing the organizational structure of the Coalition. The attached
Joint Powers Agreement (Exhibit 1) was presented to the mayors at a meeting on November 13
and was well-received and recommended to be provided to each Council for action.
I The Joint Powers Agreement formalizes the organization, but also addresses the following
issues:
I 1. Organizational Goals (pages 2 -3)
These goals are essentially the same goals identified and discussed when the
I Council adopted Resolution #96-30. An additional goal (#7) will be added
allowing the organization to work on other collaborative projects which benefit
the participating communities. The purpose ofthis goal is to act as a catch-all for
it any other joint efforts.
I
0- J
Memorandum - 1-35W Corridor Coalition .1
Page Two - November 21, 1996
2. Membership (page 4) I
Initial membership has been expanded to include the Cities of Blaine and Circle
Pines. Minneapolis is also expected to adopt a resolution of participation in the I
near future. In addition, the Cities of Lexington and Lino Lakes have been
approached as potential participants.
3. Financial Matters (page 7) I
The initial participation as part of the Coalition had no financial commitment for
Arden Hills other than staff time. The Joint Powers Agreement outlines the need I
for an initial budget which is detailed in Exhibit 2.
The total proposed budget for 1997 is $80,340. This budget includes the hiring of I
a management firm to administer the activities of the Coalition, and a formula for
sharing the costs related to the activities of the Coalition.
a. Mana!!ement I
The steering committee recognized that the oversight of the organization
cannot be accomplished through the use of existing staff. The committee I
has recommended the hiring of Strauss Management Company to act as
administrator for the Coalition. The Management Services Agreement ..
prepared by Strauss Management Co. is outlined in Exhibit 3.
b. Arden Hills' Costs I
The cost to participate in the Coalition for calendar year 1997 is estimated
to be $4,347, plus staff time. This cost is determined based on a formula
of splitting the overall cost on a SO/50 basis between the population of I
each community and its Net Tax Capacity. The steering committee has
established a $1,500 minimum and a $15,000 maximum contribution by a
community to become a participant in the Coalition. I
Other Issues
The Coalition is proposed to be formed as a 501 C6 organization. By-Laws further defining the I
operating procedures of the organization will be created upon final approval of the Joint Powers
Agreement by each City. The steering committee has met with representatives from the
Metropolitan Council on several occasions to discuss the Coalition's efforts. Met Council has I
recognized the uniqueness of the Coalition and has identified it as an opportunity to use it as a
vehicle to promote some of the broader Met Council goals. Hopefully, this will result in I
financial assistance, but no funds have been provided to-date.
Requested Action I
Staff recommends the Council authorize entering into a Joint Powers Agreement for the North
Metro 1-35W Corridor Coalition, and authorize the Mayor and Administrator to execute all ..
related documents.
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I ~~"?J.-o.agel1J.el]t lh~Y'. 19"
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I 8525 Edinbrook Crossing, Suite 5
Brooklyn Park, MN 55443
I I MEMORANDUM I
I DATE:
November 20, 1996
I TO: Mr. Brian Fritsinger, Arden Hills
Mr. Roger Fraser, Blaine
Mr. James Keinath, Circle Pines
Mr. Chuck Whiting, Mounds View
Mr. Matt Fulton, New Brighton
I Mr. Steve Sarkozy, Roseville
Mr. Terry Schwerm, Shoreview
Mr. Terrell Towers, MCDA
I Mr. Paul Farmer, Minneapolis Planning Department
FROM: Joseph D. Strauss
I Strauss Management Company
SUBJECT: NORTH METRO 135W CORRIDOR COALITION
I JOINT POWERS AGREEMENT DOCUMENT
I Find attached a revised final copy of the Coalition's joint powers agreement submitted for
adoption by your community. References to Metropolitan Livable Community have been
deleted as well as all other suggested changes. Notice also a rephrasing of housing
I language to be more responsive to fact that housing is but one component of the overall
effort not the primary focus.
Note, the city of Circle Pines has been included in the operative membership paragraphs
I as Mr. Keinath has indicated that his city is prepared to move forward and join the
Coalition. The city will act on the Agreement next week. On the other hand, I did not
include the City of Minneapolis as it appears that additional steps will need to be taken
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before the city will be in a position to participate. I have, however, sent a final joint I
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powers document to both Paul Farmer and Terrell Towers for their information.
It is anticipated that each city will act on the attached joint powers agreement in the next
few weeks, so that, the Coalition's organization meeting can go forward on December I
18th, 1996. Please note the date change. The meeting will be at the New Brighton
Family Service Center at 7:30 a.m. It is very important that each city be represented at
that meeting. Hopefully both the mayor and city manager of each city will be able to I
attend. A suggested agenda will be circulated in the next few days. Please mark your
calendars!
Lastly, Messrs. Rapp and McElveen, Metro Council, have advised that they wish to go I
forward with a meeting on November 26th, 1996. They have requested, however, that the
participants be limited to Metro Council staff and Coalition member Community I
Development personnel, not city managers or mayors. A meeting notice will be sent out
to Community Development Directors on December 21, 1996, with a draft agenda. From
conversations with Craig and Tom there remains a high level of interest to fund a portion I
of the Coalition's workplan.
Hope all is well. I
Joseph
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U ;11 -35W\STEERINGISMCM EM02 .DOC I
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~. JOINT POWERS AGREEMENT
FOR THE
I
NORTH METRO 1-35W CORRIDOR COALITION
I
I The parties to this agreement are governmental units of the State of Minnesota. This
agreement is made and entered into pursuant to Minnesota Statutes, 1994, Section 471.59.
I
Witnesseth:
I
I WHEREAS, the Cities of Arden Hills, Blaine, Circle Pines, Mounds View, New Brighton,
Roseville and Shoreview (North Metro 1-35W Corridor Coalition Cities) directly bordering or in
I close proximity to the North Metro portion ofInterstate I-35W (I-35W); and
.. WHEREAS, the North Metro I-35W Corridor Coalition Cities have commenced a collaborative
effort to discuss, identifY and address macro economic development, housing, transportation,
I contaminated lands, employee training needs, and other physical land use and community planning
issues along the entire I-35W corridor; and
I WHEREAS, the North Metro I-35W Corridor Coalition Cities intend to utilize this information to
I guide and support development of essential transportation and infrastructure improvements along
the 1-35 Corridor, as well as to assist in determining appropriate mass transit policies, and for
I assisting to develop a coordinated/collaborative database and GIS system, compatible \vith the
metropolitan GIS system; and
I
I WHEREAS, the North Metro 1-35W Corridor Coalition Cities desire to utilize this strategic
alliance to assist in marketing and guiding development along the I-35W Corridor; and
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WHEREAS, the success of this collaborative effort will be dependent upon having access to I
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adequate resources to comprehensively research and address the critical issues that impact North
Metro 1-35W Corridor Coalition Cities and the 1-35W Corridor; and
NOW THEREFORE, on the basis of the premises and the mutual covenants hereinafter set forth, I
the parties hereto agree as follows: I
ARTICLE I. VISION STATEMENT I
The general purpose of this agreement is to create an organization by which the North .
Metro 1-35W Corridor Coalition Cities which are parties to this Agreement and such other .
governmental entities as are admitted pursuant to Article IV, may jointly and cooperatively plan for
and maximize the opportunities for regional community development, quality growth and .
diversification in the North Metro through a system of collaboration, pursuant to Minnesota
Statutes, 1994, Section 471.59. ..
ARTICLE II. ORGANIZATIONAL GOALS I
The goals of the joint powers organization created by this Agreement are: I
Section 1. Work cooperatively with transportation and other agencies in the planning for I
transportation improvement, mass transit needs, and other infrastmcture improvements along the I-
35W Corridor to maintain and improve service and help stimulate business growth and labor I
availability.
Section 2. Develop a joint marketing program among the members to attract and retain I
quality industrial and commercial tax base and employment. Research current business base in
each community and availability of redevelopment opportunities and vacant land to identify a I
strategic marketing plan for all communities. Develop a code of ethics between the communities for I
use of attraction and retention tools.
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I Section 3. Develop a strategy to ensure that there are adequate life-cycle housing
,. opportunities in member cities for all residents and employees of the business base employers.
Proactively pursue the use and distribution of all available resources (e.g., Community
I Development Block Grant, HOME fimds, etc.) to ensure that housing needs are adequately meet.
Section 4. Develop a coordinated/collaborative database and GIS system by incorporating
I similar data to efficiently share information and develop consistent and cooperative land use
policies. Acquire fimding for the development of the database.
I Section 5. Ensure that there is an effectively trained work force to meet the needs of the
I business base in member cities and ensure that the reverse commuting and employee mobility
concepts are incorporated into the North Metro to serve member cities.
I Section 6. Research and identify contaminated sites; pursue funding sources for their
redevelopment and ensure the maximum usage to support quality development.
I Section 7. Develop a collaborative and coordinated effort in other areas of regional
municipal interest, including training, resource sharing and program development.
.. ARTICLE III, DEFINITIONS
I Section 1. For purposes of this agreement the terms defined in this Article have the
I meanings given them.
Section 2. "Agreement" means this agreement.
I Section 3. "Board" means the Board of Directors created by Article IV.
Section 4. "Director" means a director or alternate director appointed under Article III of
I this agreement.
I Section 5. "Governing body" means the City Councilor other governing body of a
member.
I Section 6. "Governmental unit" means a home rule city, a statutory city, a housing and
redevelopment authority, or an economic development authority.
I Section 7. "Member" means a governmental unit which is a party to this agreement and is
in compliance with and in good standing under this agreement.
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Section 8. The "North Metro 1-35W Corridor Coalition" means the organization I
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established by this agreement.
ARTICLE IV. MEMBERSHIP I
Section!. Any governmental unit bordering or in close proximity to the 1-35W Corridor, I
north of and including Minneapolis, is eligible to be a member of the North Metro 1-35W Corridor
Coalition. I
Section 2. The initial members of the North Metro 1-35W Corridor Coalition are the cities
of Arden Hills, Blaine, Mounds View, New Brighton, Roseville, and Shoreview. I
Section 3. A governmental unit other than initial members desiring to be a member of the
North Metro 1-35W Corridor Coalition may apply to do so by delivering a resolution of its I
governing body authorizing execution of this Agreement, and an executed copy of this Agreement, I
to the President or Secretary-Treasurer of the North Metro 1-35W Corridor Coalition. The board
may approve or disapprove the admission of a governmental unit. Approval must be by unanimous ..
vote of the Board. The board may impose reasonable conditions on the admission of members and
establish procedures for the removal of a member for cause. I
ARTICLE V. BOARD OF DIRECTORS I
Section!. The governing body of the North Metro 1-35W Corridor Coalition is its Board I
of Directors. A member shall have two director positions. Unless otherwise specified by resolution
of the governing body, the directors of a city member shall be the mayor and the chief I
administrative officer of the city. Each director has one vote. A member may appoint one alternate
director. The alternate director may attend meetings of the board and may vote in the absence of a I
director.
Section 2. Directors serve until their respective successors arc appointed and qualified. I
Section 3. A director may be removed from the board at any time, with or without cause, I
by resolution of the governing body making the appointment. The resolution removing the director
must be filed with the Secretary-Treasurer ..
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I Section 4. A vacancy on the board is filled in the same manner that the appointment of a
I. director is made.
Section 5. Directors may vote by proxy.
I Section 6. A director may not vote if the board determines that the member represented by
the director is not in compliance with this agreement or if the director has been removed from the
I board.
I ARTICLE VI. MEETINGS
I Section I. The directors of the initial members must conduct an organizational meeting no
I later than 30 days after the effective date of this agreement. At the organizational meeting, or as
soon thereafter as is reasonably possible, the board must elect its officers, and adopt such by-laws
I and other procedures governing the conduct of its meetings and its business as it deems appropriate.
Section 2. The board must conduct an annual meeting at a date and place specified in its
.. by-laws to elect officers and to undertake such other business as may properly come before it. The
board may provide for a schedule of regular meetings. A regular meeting must be held in 1996 and
I thereafter as provided by the by-laws of the organization.
Section 3. A special meeting of the board may be called by the President or by the
I Secretary-Treasurer upon written request of such number of directors as specified by the by-laws.
Notice of a special meeting must be mailed to directors no fewer than five days prior to the special
I meeting. Business at special meetings is limited to matters contained in the notice of the special
meeting.
I
ARTICLE VII. OFFICERS: COMMITTEES
I
I Section 1. The officers of the board are a President and Secretary-Treasurer elected for a
term of one year by the directors at the organization meeting and at the annual meeting. The board
I may designate directors to aet as officers in the absence of any officer.
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Section 2. The President presides at meetings of the board. The Secretary-Treasurer is I
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responsible for records of proceedings of the board, the funds and financial records of the board,
and such other matters as may be delegated to the Secretary-Treasurer by the board.
Section 3. The President and the Secretary-Treasurer must sign vouchers or orders I
disbursing funds of the North Metro 1-35W Corridor Coalition. Disbursement will be made in the
method prescribed by law for statutory cities. I
Section 4. The board may in its by-laws provide for and define the duties of such other
officers as it determines necessary from time to time. I
Section 5. The board may in its by-laws provide for such conunittees as it determines
necessary from time to time. A by-law providing for an executive corrunittee and defining the I
powers and duties of an executive conunittee may be adopted only by a favorable vote of all
members of the board. I
ARTICLE VIII. POWERS AND DUTIES I
Section I. The board may take such actions as it deems necessary and convenient to ..
accomplish the general purposes of this agreement. I
Section 2. The board may:
(a) enter into contracts to carry out its powers and duties; I
(b) provide for the prosecution, defense, or other participation in proceedings at law or
in equity in which it may have an interest; I
(c) employ such persons as it deems necessary on a part-time, full-time or consultant
basis; I
(d) purchase, hold or dispose of real and personal property;
(e) contract for space, conunodities or personal services with a member or group of I
members;
(I) accept gifts, apply for and use grants or loans of money or other property from the I
state, the United States of America, and from other governmental units and may enter into I
agreements in connection therewith and hold, use and' dispose of such money or property in
accordance with the terms of the gift, grant, loan or agreement relating thereto. ..
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I (g) collect and analyze data, develop strategic recommendations and implement
~ marketing programs for the purpose of economic development and retention of existing businesses
within the jurisdiction of areas of operation of the parties.
I
ARTICLE IX. FINANCIAL MATTERS
I
Section 1. The fiscal year of the North Metro I-35W Corridor Coalition is the calendar
I year.
I Section 2. The Board shall adopt an initial budget for 1996 and 1997 as soon as is
reasonably possible and must thereafter adopt an annual budget for each year prior to July I of the
I preceding year. The board will give an opportunity to each member to comment or objeet to the
proposed budget before adoption. Notice of the adopted budget must be mailed promptly thereafter
I to the chief administrative officer of each member. The budget for any year is deemed approved by
each member unless, prior to October 10th of the preceding year a member gives written notice to
Ie the Secretary-Treasurer that the member is withdrawing at the end of the year as provided in the
Agreement.
I Section 3. Operational costs shall be shared according to a method agreed upon by
unanimous vote of the Board of Directors. This method may include membership dues and fees,
I and charges for service to members.
Section 4. Billings to North Metro I-35W Corridor Coalition members are due and payable
I no later then 30 days after mailing. In the event of a dispute as to the amount of a billing a member
must nevertheless make payment as billed to preserve membership status. The member may make
I payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to
I pay a billing within 60 days results in suspension of voting privileges of the member director.
Failure to pay a billing within 120 days is grounds for termination of membership, but North Metro
I I-35W Corridor Coalition's rights to the billing are not affected by termination of membership.
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ARTICLE X. ADMINISTRATOR I
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Section 1. The North Metro 1-35W Corridor Coalition may appoint an administrator. The
administrator may be employed on a full-time, part-time or consulting basis. I
Section 2. The administrator, if appointed, has only those powers and duties delegated by
the board. The administrator reports to and is responsible to the board. I
ARTICLE XI. WITHDRAWAL I
Section 1. A member may withdraw from the North Metro 1-35W Corridor Coalition no I
later than October 10th in any year. The notice shall be accompanied by a certified copy of a
resolution adopted by the governing body of that member authorizing its withdrawal from I
membership. The withdrawal is effective at the end of the calendar year in which notice is given. I
Section 2. The withdrawal of a member does not affect that member's obligation to pay
fees, charges or contractual charges for which it is obligated under this agreement. eI
ARTICLE XII, DISSOLUTION I
Section 1. The North Metro 1-35 Corridor Coalition may be dissolved by a two-thirds vote I
of its members in good standing. Dissolution is mandatory when the Secretary-Treasurer has
received certified copies of resolutions adopted by the governing bodies of the required number of I
members requesting dissolution of the North Metro I-35W Corridor Coalition.
Section 2. In the event of a dissolution, the board must determine the measures necessary I
to effect the dissolution and must provide for the taking of such measures as promptly as
circumstances permit, subject to the provisions of this agreement and law. I
Section 3. In the event of dissolution, following the payment of all outstanding obligations,
assets of the North Metro 1-35W Corridor Coalition will be distributed among the then existing I
members in direct proportion to their cumulative annual membership contributions. If those
obligations exceed the assets of the North Metro 1-35W Corridor Coalition, the net deficit of the I
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I North Metro 1-35W Corridor Coalition will be charged to and paid by the then existing members in
It direct proportion to their cumulative annual membership contributions.
I ARTICLE XIII. EFFECTIVE DATE: DURATION
I Section I. This Agreement shall become effective upon filing with the City Clerk of the
City of , a copy of resolutions authorizing its
I execution, and an executed copy hereof, of all of the initial members listed in Article IV, Section 2.
In the event fewer than all of said initial members approve and execute this Agreement, this
I Agreement may become effective upon filing with said City Clerk, a copy of resolutions of all
I cities desiring to become members of the organization consenting to the creation of the North
Metro 135- W Corridor Coalition notwithstanding the failure to participate by specified members.
I ARTICLE XIV. EVALUATION OUTCOMES
Ie The North Metro 1-35W Corridor Coalition seeks the following outcomes and periodically will
I measure success against stated goals to determine whether the North Metro I-35W Corridor
Coalition should continue as a Joint Powers effort:
I Section I. Transportation infrastructure improvements resulting in improved service,
I business growth and labor availability.
Section 2. Implementation of a joint marketing program that attracts and retains quality
I industrial and commercial tax base and employment.
Section 3. Identification of business base and redevelopment opportunities and
I development of a strategic marketing plan for Corridor communities.
I Section 4. Implementation of a code of ethics for participating communities for use of
attraction and retention tools.
I Section 5. Provision of life-cycle housing for all residents and employees of the business
base employers.
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Section 6. Securance of a fair share of available metropolitan area public and private I
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investment resources.
Section 7. Creation of a useable business information data base and GIS system.
Section 8. Completion of design of a comprehensive land use policy for the Corridor. I
Section 9. Provision of an effectively trained work force to meet the needs of the Corridor
business base. I
Section 10. Promotion of reverse commuting and employee mobility plans that will benefit
area employers and their employees. I
Section 11. Identification of contaminated sites, securance of funding to redevelop and
ensure quality development. I
Section 12. Adoption of operating policies and framework so that goals and objectives of
organization can be achieved. I
IN WITNESS WHEREOF, the undersigned governmental unit has caused this agreement to be I
executed by its duly authorized officers and delivered on its behalf. ..
Governmental Unit: I
By: And: I
Its: Its:
I
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Received and filed by the City of this I
day of ,1996. I
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MANAGEMENT SERVICES AGREEMENT .1
I
THIS AGREEMENT, made and entered into the first day of ,_, 1996. by and between the I
North Merro 1-35W Corridor Coalition (Coalition) and Strauss Management Company (Company).
\VHEREAS, the Coalition is a joint pO\vers organization organized under the laws of the State of tvtinnesota, and I
WHEREAS, Company is a Minnesota corporation, and
\VHEREAS, Company is prepared to offer its services in the capacity of providing management services to I
Coalition, and
WHEREAS, Coalition desires to engage Company to provide the scope of services set forth herein. I
NOW THEREFORE, in consideration of the mutual promises and obligations of the parties herein, each of them I
hereby represent, covenant, and agree with the other as foHows:
ARTICLE I
SCOPE OF SERVICES I
STRAUSS MANAGEMENT COMPANY SHALL:
I. Through its President, Joseph D. Strauss, assume the responsibility of carrying out the day.:to-day business of ..
the Coalition and develop appropriate strategies to implement the Coalition's purpose.
2. Through its President, Joseph D. Strauss, asume the position of Executive Director of the Coalition.
3. Hire, with the prior approval of the Coalition's Board, such necessary and authorized personnel and service I
providers, including but not limited to, public relations and governmental relations specialists, required for the
purpose of carrying out the specific objectives of the Coalition.
4. Develop a business sponsorship program to support the Coalition's efforts through both in-kind and cash I
donations to the Coalition.
S. Prepare grant application to both governmental and non-profit entities designed to secure available resources to
assist the Coalition in carrying out its stated objectives.
6. Work with community organizations to maximize the effort of all to achieve the Coalition's specific objectives I
as adopted from time to time by the Coalition's Board.
7. Report to the Coalitions' Board and any appointed Committees on a regular basis as to the progress the
organization is making toward its stated purpose. I
8. Represent the Coalition from time to time in the capacity of spokesperson before governmental bodies, the
public, the media and other appropriate organizations.
9. Implement the Coalition's strategic and annual budget plans as adopted by the Board of the Directors.
10. Develop and implement organizational plans as approved by the Board of Directors. I
11. Develop and implement a marketing plan, approved by the Board of Directors, that promotes the objectives of
the Coalition.
12. Coordinate the Coalition's organizational plans and objectives with other associations and organizations 50 as I
to better enhance the opportunity to achieve the Coalition's purpose.
13. Make on behalf of the Coalition all required filings with federal and!or state regulatory agencies.
14. Prepare all Coalition RFP's for Coalition projects. I
15, Interview all vendors submitting RFP responses for Coalition work.
16. Manage all vendor relationship on behalf of the Coalition. ..
l' :\1.35WISTE E RI"'GIS~I C K.DOC
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I ARTICLE II
I' TERM Of THE AGREEMENT
The services described in Article I hereof shall commence as of , 199_. and upon execution
I and approval of this Agreement shall be performed through , _, _, unless such date is
extended by mutual agreement of the parties hereto, or this Agreement is otherwise terminated as provided herein.
ARTICLE III
I COMPENSATION
(n consideration of the services rendered to the Coalition for the period commencing ,199_. and
I continuing through ,_, Company shall be compensated as set forth above unless this
Agreement is terminated as provided herein prior to ,_, _, in which Company
shall re,ceive a pro rata portion of said total amount.
I Said total compensation shall be paid to Company in installments of$3,750.00 on or about -'
199_, and thereafter in equal installments of$3,750.00 payable on the I st day of each succeeding month thereafter
through and including the final payment on the I st of ,-
I Payment shall be made to Strauss Management Company and mailed to the Company at Suite #5, 8525 Edinbrook
Crossing, Minnesota, MN 55443. A duly executed copy of this Agreement shall be provided to the person
I authorized to dispense Coalition funds and shall constitute authorization to make payments in accordance with the
terms hereof.
ARTICLE IV
Ie INDEPENDENT CONTRACTOR
It is agreed and understood by the parties hereto that Company shall be at all times during the term of the
I Agreement an INDEPENDENT CONTRACTOR and not an employee of the Coalition. The Company shall
perform its duties consistent with the direction of the Board of Directors. Further, it being understood by and
between the parties to this Agreement, that Company as an INDEPENDENT CONTRACTOR may have at its
I discretion, other clients and or business relationships for which it receives compensation without violating any of
the provisions or understandings of this Agreement.
ARTICLE V
I FILES AND RECORDS
All files and records generated by Company pursuant to this Agreement shall at all times be the property of the
I Coalition.
ARTICLE VI
EXPENSES
I All reasonable and necessary expenses incurred by Company on behalf of the Coalition, over and above the
compensation stated above, will be reimbursed according to a separate plan to be adopted by the Board of Directors.
I ARTICLE VI!
TERMINATION Of THE AGREEMENT
I This Ae-reement may be terminated bv Coalition at any time and without cause No further payment shall be due or
payable to Company from the dale of such termination. Notice of the termination shall be by registered letter sent
fI to Company at the above referenced address and shall take effect immediately. The Company shall have no right of
recourse against the Coalition, any of its members, or the Board of Directors as a result of any such termination.
I r :\1-3SWISTEERtN GISM CK.1l0C
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Upon termination of this Agreement the Company sh::'t!! imrr:cdirtte!y stl:-rcnder to Coalit[o:1 2.r.y and al! tiles, I
records, supplies, and any other property that belongs to the Coalition. ..
ARTICLE VII
MODIFICATION
The Coalition may. from time to time, request changes in this Agreement provided, however, that any such changes I
shall not be effective until mutually agrees to by both parties and reduced to writing signed by both parties to the
Agreement.
ARTICLE IX I
ASSIGNABtLlTY
Neither Company nor the Coalidan shall assign any interest in this Agreement or transfer any interest in the same I
\vithout the prior written consent of the other party.
IN WITNESS WHEREOF. the parties hereto have executed this Agreement on their behalf respectively by their I
proper and authorized persons effective as of the date first written above.
STRAUSS MANAGEMENT COMPANY I
Its: President I
NORTH METRO I-35W CORRIDOR COALITION
Its: President ~
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lJ :\t.J5wISTE ER Ii' GIS.\! CK.D 0 C ..
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I' exit \ t'.l11 . '--j
STATE OF MINNESOTA
COUNTY OF RAMSEY
~. CITY OF ARDEN HILLS
RESOLUTION NO, 96-30
I RESOLUTION SUPPORTING COOl'ERA.TIVE PARTICIPATION IN THE
I NORTH METRO 35W CORRIDOR COALITION
I WHEREAS, the Cities of Arden Hills, Mounds View, New Brighton, Roseville and
Shoreview (35W Corridor Cities) directly border the Northern Metro Section ofInterstate 35W;
and
I WHEREAS, the Interstate 35W Corridor is seen as a key area for future
commercial\inclustrial development, housing and infrastructure improvements; and
I .WHEREAS, partnerships and collaborative efforts between the 35W Corridor Cities will
produce numerous benefits regarding future development and transportation improvements; and
I WHEREAS, coming together as a whole \-erSllS individually wi!! benefit the 35W Corridor
when applying for financial assistance or lobbying for projects; and
I WHEREAS, Council Members, Administrators and Development Staff of the 35W Corridor
-- Cities believe that a strategic alliance is an innovative approach that will enable a more regional
and productive marketing and development of the 35W Corridor in a time when public resources
are limited.
I NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arden
Hills, Mirrnesota, hereby supports the participation in the North Metro 35W Corridor Coalition in
I conjunction with the Communities of Mounds View, New Brighton, Roseville and Shoreview;
and
I BE IT FURTHER RESOLVED that Administrators and Development Staff keep the
Council informed of the efforts and proposed projects of the North Metro 35W Corridor
Coalition to ensure that all communities are working toward common goals.
I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE EN HILLS
THIS 13TH DAY OF MAY, 1996.
I
I ATTEST:
I BRl
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I'
I CITY OF ARDEN HILLS
.- MEMORANDUM
DATE: November 22, 1996
I TO: Brian Fritsinger, City Administrator ~
I FROM: Dwayne Stafford, Public Works Superintendent \. .
SUBJECT: Soutb Watcr Towcr Inspection
I Backl:round
Prior to the arrival of the current Public Works Superintendent, the City of Arden Hills had
I decided to begin a regular inspection and maintenance program for both ofthe Arden Hills Water
Towers. In 1993 the City spent approximately $250,000 in refurbishing the 500,000 gallon
North Tower.
I Inspection
I Discussing water tower issues with other City's Public Works Employees, it seems most Cities
have their water towers inspected within 10 years of construction or 10 years of refurbishing.
After the 10 year inspection they advance to a five year program. It appears the South Tower
III was built in 1987 and the Public Works Department had this tank inspected this past summer.
The inspection was contracted to Pittsburg Tank and Tower Co. of Henderson, KY.
. Inspection Results
A report on the results ofthis inspection has been provided to the City along with photographs of
identified problem areas. Pittsburg Tank and Tower has also provided recommendations for
I upgrading the tower to meet OSHA, A WW A, EP A, and NFP A requirements.
The Public Works Superintendent discussed the report with Mr. Don Johnston of Pitts burg Tank
I and Tower. Mr. Johnston stated the recommended safety updates are now required even though
the water tower may have met all codes and requirements whcn it was constructed. The cost of
I the safety updates is $28,40].
The remaining maintenance includes: pressure washing the entire dry portion of the water tower
I with spot painting as needed, plus sand blasting and painting the interior of the tank itself. The
cost of this work is $118,810. The total cost of the recommended upgrades and maintenance is
$147,211.00.
I Recommendation
Due to the high cost, the Public Works Department asks that the City Council approve a request
~ to obtain an additional inspcction from the City Engineer. At that time, the City Engineer would
provide their own rccommendations and specifications for the needed work. This would allow
the City to advertise for bids.
I
I PITTSBURG TANK & TOWER CO., INC. City of Arden Hills, MN
> 1,000,000 Gallon Hydropillar
"'''u ,~1~'
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- Photo #1 - Shows the condition ofthe interior dry area ofthe hydropi liar that is used for
storage.
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Photo #2 - Shows the condition of the condensation ceiling. We recommend to drill
additional weep holes in the ceiling to preventlhe ponding of water.
I
2
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I PITTSBURG TANK & TOWER CO., INC. City of Arden Hills, MN
I 1,000,000 Gallon Hydropillar
" ,INr.E'9'9
I -"'Jr, !~
\ I:
I I', "tz4l
Ii \ "
.; ~
.- 1
I f; ,
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I t Photos #3 & #4 - Show
" the cond~ion of the lad-
"~ .~ de~ on the interior dry
I portion of the hydropi/lar.
, The ladders are not
." equipped w~h anti-skid
rungs. We recommend
I t, to replace the existing
ladde~ with approved
ladde~. complete with
.. anti-skid rungs, and
safety climb device as
required by AWWA
0100-84 Section 7.4.1,
I OSHA Section 1910.27
and NFPA-22 Section
~7.
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re .
3
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I PITTSBURG TANK & TOWER CO., INC. City of Arden Hills, MN
I 1,000,000 Gallon Hydropillar
SINGE 1~'~
~
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-
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_.~~~
. !!. Photos #5 & 116 - Show
Ie the condition of the
iI'
i"" structural girder on the
'i_"; interiordfY pollion ofllle
I - hydrnpillar. The alTOW is
pointing to the bird ex-
crement on the walk-
'.'-- way.
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I PITTSBURG TANK & TOWER CO., INC. City of Arden Hills, MN
I 1,000,000 Gallon Hydropillar
it ""'"''
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Ie Photos #7 & #8 - Show the condition of the pillar to bowl connection, notice the
buildup of mildew that has formed at this connection. We recommend to pressure
I wash the interior portion ofthe hydropillar with an anti-fungus soultion.
,
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I PITTSBURG TANK & TOWER CO., INC. City of Arden Hills, MN
I 1,000,000 Gallon Hydropillar
~INC~ ,,',,'
~
I ;
;o,~~o_ ;
I if I
~r
~'-:"'.
f/;-.c--
I f~-<-~-
I
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Ie Photos #9 & #10 - Show the condition of the interior dry access tube ladder. The
ladder is not equipped with anti-skid rungs. We recommend to replace the existing
ladder with an approved ladder, complete with anti-skid rungs and safety climb de-
I vice as required by AWWA 0100-84 Section 7.4.2. OSHA Section 1910.27 and
NFPA-22 Section 3-7. In photo #1 0 (below), notice where the paint has failed along the
seam. We recommend to spot prime this area and then apply spot top coal.
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I PITTSBURG TANK & TOWER CO., INC, City of Arden Hills, MN
I 1,000,000 Gallon Hydropillar
~1N<;;f '~H
re
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\,..
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Ie ,
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It
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I Photo #11 - Shows the condition of the riser to bowl connection and spider rods. Notice
the rust build up on the clean out plug.
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I' PITTSBURG TANK & TOWER CO" INC. City of Arden Hills, MN
I 1,000,000 Gallon Hydropillar
S'NC~ ,.,g
..
I '~..~
I .; - ~ .... <P'".
,........ ~=~.;:c:-_
.... -. ..... "'''.
I v ...~..""".~.........'.,.."....).... .' '..
I ' -~',
11 ""';.".,;..,....~
I ; ~
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Ie Photo #12 - Shows the condnion of the existing roof manways and access tube opening.
We recommend to install Confined Space Entry Signs at each ofthe roof openings as
required by OSHA Section 1910.46.
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....._i~'
" --'''-~-{:_- _ r~:~--. ....
I --~~'. 1f,iJ.'$'!. .
, _...
I ...~.. "-. "/~.
. . - -
..,............}i ~
I .~_.
I ~ '. .
,! l''I.
~ \oS
I Photo #13 - The arrow is pointing to the roof vent. An improperly vented tank
may cause external pressure to act on the tank that can cause buckling even
at low pressure differential. We recommend to install an EPA approved. vacuum
.. pressure, frost proof vent and screen as required by' AWWA D1 00-84 Section 7.7,
OSHA Section 1910.106 and NFPA-22 Section 2-6.1.
8
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I PITTSBURG TANK & TOWER CO., INC. City of Arden Hills, MN
I 1,000,000 Gallon Hydropillar
it S''''CE ,~"
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I Photo #14 (left) - Shows
the condition of the inte-
I riorweir box for the over-
flow pipe.
Photo#15(below)-
I / Shows that the interior
paint system has
started to fail. We rec-
ommend to sandblast
I all rusted and abraded
areas of the tank inte-
riorto a SSPC#10 (near
Ie white), brushblast all re-
maining areas, stripe
\ coat all seams and
I welds, then apply a fin-
ish coat of epoxy to
j achieve 8-10 mils dry
film thickness.
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I PITTS BURG TANK & TOWER CO., INC.
~ P. O. BOX 913. HENDERSON, KENTUCKY 42420-0913. TEL. (502) 826-9000. FAX (502) 827.4417
INSPECTION. REPAIR. PAINTING. TANKS RAISED, LOWERED AND MOVED. NEW AND USED TANKS
SINCE 1919
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I City of Arden Hills
1450 West HWY 96
I Arden Hills, MN 55112
I 1,000,000 Gallon Hydropillar
May 13,1996
I Mr. Dewayne Stafford, Public Works Superintendent
(612) 633-5676
I 95287H
fI' If you would like to speak with Don Johnston concerning this report, call (502) 826-9000, Ext 228.
Additional copies ofthis report are available for $50.00 per copy, call (502) 826-9000 Ext. 272 or 243.
I
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PITTSBURG TANK & TOWER CO., INC. I
P. 0, BOX 913. HENDERSON, KENTUCKY 42420-0913. TEL. (502) 82649000. FAX {502) 827.4417 ..
INSF'ECTlON . AEF'AIA . PAINTING. TANKS RAISED. LOWERED AND MOvED. NEW AND USED TANKS
SINCE 1919
HYDRO PILLAR INSPECTION REPORT I
JOB NO: 95287H DATE: 5/13/96 INSPECTOR: Posey McCormick I
TANK OWNER: City of Arden Hills OWNER'S ORDER NO:
OWNER'S REPRESENTATIVE: Mr. Dewavne Stafford TITLE: Public Works Superintendent I
MAILING ADDRESS: PHYSICAL ADDRESS: 1450WestHWY96 I
CITY, STATE: Arden Hills. MN ZIP: 55112
COUNTY TANK LOCATED IN: Ramsev SEISMIC ZONE OF COUNTY: 0 I
TELEPHONE: 612-633-5676 FAX: 612-633-7839
LOCATION OF TANK: 1230 Red Fox Road I
..
City of Arden Hills I
Arden Hills, MN I
1,000,000 Gallon Hydropillar
Mr. Dewayne Stafford, I
Public Works Superintendent I
ORIGINAL CONTRACT NO: 56643 YEAR BUlIT: 1987 I
ORIGINAL MANUFACTURER: PDM CAPACITY: LOOO.OOO Gallon I
DATE OF LAST INSPECTION: Unknown
DIAMETER: 74' HEIGHT: LOWWATERLEVEL: 101' HEAD RANGE: I
TYPE CONSTRUCTION: WELDED: Bydropillar RIVETED: ..
WHO IS CUSTOMER'S INSURANCE CARRIER: Unknown
I
I PITTS BURG TANK & TOWER CO., INC.
I ~
~ SlloCe 'i!~
I I CODE UPDATES I
I ITEM REQUIRES UPDATE NOT APPLICABLE
Second RoofManway X
I Existing RoofHatch X
Vacuum Pressure, Frost Proof Vent X
I Confined Space Entry Signs X
I Shell Manway(s) X
Manway Davit(s) X
I Handrails X
Safety Chain In Handrail Opening X
Ie Safety Climb Devices X
I EPA Flapper Valve On Overflow y
Standoffs On 10' Centers X
I Heater Pipe X
Ladders X
I Lightning Protection X
I Liquid Level Gauge Read in P.S.I. & Feet X
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PITTSBURG TANK & TOWER CO., INC. I
.
$l~CE '9'9 ..
- I RECOMMENDATIONS I I
1. Drill additional \Neep holes in the condensation ceiling to prevent I
ponding of water and to insure proper drainage. ............................................... $710.00
2. Replace the existing interior dry ladders vvith approved ladders, .
complete INith anti-skid rungs and safety climb device as required
by AWNA D1 00-84 Section 7.4.1, OSHA Section 1910.27 and .
NFPA-22 Section 3-7. ..... ............................................................................... $16,500.00
3. Pressure wash the interior dry portions of the hydropillarvvith an I
anti-fungus soultion and then spot prime the badarea shown in I
photo#10, page 6 and apply spot top coat ....................................................... $9,500.00
4. Replace the existing access tube laddervvith an approved lad- ~
der, complete vvith anti-skid rungs and safety climb device as
required by AWNA D1 00-84 Section 7.4.2, OSHA Section I
1910.27 and NFPA-22 Section 3-7. .............................................................. $5,841.00
5. Furnish and install Confined Space Entry Signs at each the roof I
opening as required by OSHA Section 1910.146 .............................. FREE WITH ORDER
I
6. Furnish and install an EPAapproved vacuum pressure, frost
proof vent and screen as required by AWNA 0100-84 Sec- .
tion 7.7, OSHA Section 1910.106 and NFPA-22 Section 2-6.1. .................... $4,810.00
7. Install lightning protection on the tank as required by NFPA-22 I
Section 1-14................ ... .......................... .... ....... .... .......... ....... ........ ........ .... $1 ,250.00 I
8. Thetank is located in a seismic zone O. .
12 ..
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I PITTS BURG TANK & TOWER CO" INC.
~ ~
SINC~ t9'~
I I RECOMMENDATIONS CONTINUED I
I 9. INTERIOR PAINT SYSTEM: Sandblast all rusted and abraded
areas of the tank interior to a SSPC #1 0 (near white), brush-
blast all remaining areas, stripe coat all seams and welds, then
I apply a finish coat of epoxy to achieve 8-1 0 mils of dry film
thickness .. ..... ....... ................. ......... ................. ................ .... $95,100.00
I 10. EXTERIOR PAINT SYSTEM: Pressure wash the tank exterior
with an anti-fungus solution ..........................:................................................ $13,500.00
I We also recommend our Perpetual Care Program to ensure the tank is maintained on a yearly
I basis, a sample maintenance agreement is enclosed. The recommendations listed above can be
incorporated into a 3-5 year program.
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BASED ON THE NUMBER OF ITEMS ACCEPTED, A DISCOUNT MAY BE AVAILABLE
I Additional copies of this inspection report are available for $50,00 per copy, call (502) 826-9000 Ext. 272 or 243.
The inspection report and comments rejlectthe general condition of the tank. How~er, we can not guarantee thai additional
I deficiencies may not become apparent during the cleaning. repair or paint process of the tank. It is recommended thaI $5,000
be set aside for lalent defects.
I The handling, removal and/or disposal of hazardous or contaminated materials such as asbetos, lead, chemical or any like
substance that requires special handling is not included in the price submittedfor work herein.
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CITY OF ARDEN HILLS
I. MEMORANDUM
I DATE: November 22,1996
I TO: Mayor and City Council
Brian Fritsinger, City Administrator~
FROM:
I SUBJECT: Community Survey
I At the November 12, 1996 Council meeting, the City Council provided some fecdback to staff
regarding the content of the survey. Subsequently, a question has been raised about the timing of
I the survey and whether or not it should be completed prior to, or after, the holiday season.
There are several issues the Council should consider as it finalizes its intcntions:
I 1. The last day Decision Rcsources will interview prior to the holidays is Decembcr
19.
I 2. Thc next fOffilal opportunity for the council to review the revised survey is
December 9. (Bill Morris is available to attend this meeting.)
. " The survey should be pre-tested prior to formal undertaking.
~.
I 4. Decision Resources has indicated that historically, surveys completed prior to
December 19 are valid and typically, due to the holiday season, receive very
I positive feedback from citizens.
5. Impact on January Town Hall meeting.
I Staff is currently working with Decision Resources to revise the survey as directed by Council.
I Requested Action
The City Council is asked to give direction to staff as to whether or not it wants to complete the
survey prior to, or after, the holiday season.
I BF/sls
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I CITY OF ARDEN HILLS
i' MEMORANDUM
DATE: November 25, 1996
I TO: M,y" ,"d City C"U"ciJ :1i:::
I FROM: Kevin Ringwald, Community Development Director
SUB.JECT: Community Development Department Activities - Novem er of 1996
I The following summarizes the activities of the Community Development Department for
I November of 1996.
Planning and Zoning
I The Planning Commission took action on the following Planning Cases at their November 6,
1996 meeting:
I 1. Planning Case 96-22 (Northwestern College, 3003 Snelling Avenue North, Planned
Unit Development amendment), The Planning Commission recommended approval of
the request of Northwestern College to modify their allowable maximum number of
Ie students on campus. The growth in enrollment is to be increased at five years (1,425
students max.) and ten years (1,600 students max.). Also, the City and the College will
I review growth in five years and the Cities of Roseville and Arden Hills are to share
information on the College as requests come to the each City. Lastly, the applicant has
agreed to address some neighborhood concerns regarding exterior storage of materials
I near Lake Johanna and adjusting security lights on one building so they do not shine at
neighbors, prior to the City Council meeting. Planning Case 96-22 is scheduled to come
before the City Council on December 9,1996.
I 2, Planning Case 96-24 (John McClung, 4326 North Snelling Avenue, Minor
Subdivision), The applicant withdrew his request so as to allow a wetland delineation to
I be performed on the two new lots to insure buildability. The applicant will be out of
town this winter and is expected to come back to the City next spring for reconsideration
of his request.
I The Planning Commission will be reviewing the following Planning Cases at their December 4,
1996 meeting:
I 1. Planning Case 96-21 (Dan Ashbach, 1580 Oak Avenue, Minor Subdivision/Lot
I Consolidation), The applicant is requesting approval of a lot split/consolidation which
was previously approved, but that approval has expired (PC 92-23 & 92-24).
t'
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2. Planning Case 96-23 (Pilgrim House Unitarian Church, 1212 West Highway 96, I
Special Usc Permit amendmentlVariance). Thc applicant is requesting approval of an
amendment to their SUP (PC 73-31) which would allow for an increase in the size of the -.
structure and to pavc the parking lot. Given, that the Church is a nonresidential use in a
residential district, the applicant is looking for similar variances that were approved for
the Lake Johanna Fire Department in Planning Case 96-18. I
3. Planning Case 96-26 (Bethel College, 3900 Bethel Drive, Special Use Permit
amendment). The applicant is requesting approval to update their Master Plan which I
was originally approved in March of 1978 in Planning Case 78-5. Essentially, the Master
Plan is proposed to stay the same, except a new building is being proposed to connect the
College to the Seminary and a new administration building is also being proposed. The I
area to the west of Old Highway 10 is still shown as intramural fields. The Staff is
proposing to bring to resolution the future of the "old care-takers" building on the west
shore of Lake Valentine and the Friend of Bethel Christmas Tree Sales. I
4, Planning Case 96-27 (Arden Hills Texaeo/Quizno's, 1306 West County Road E,
Special Use Permit amendmentlVarianee). The applicant is requesting approval for a I
fast food operation in the Arden Hills Texaco (f.k.a., the Arden Hills Amoco). The
variance is required to allow a fast food use within 1,320 feet of another fast food use (ie.,
McDonald's). I
The Staff is working with Control Data Corporation (CDC) on finalizing the documents (ie., ~
PUD, Plat, access easements, parking easements, and park dedication) which were approved in
Planning Case 96-05. Dynamark (via CSM Corporation) wishes to purchase (prior to 1997) the
land and the building (4290 Lexington Avenue North) north of their existing building at 4255 I
Lexington A venue North). The result would provide Dynamark a four building campus (two
existing and two proposed) on approximately 16 acres ofland.
Protective Inspections I
I. Building Permits. In October of 1996 and through November 21,1996 the City issued
39 residential building permits which had a value of $1,118,867 and 5 I
Commercial/Industrial building permits which had a value of $784,032.
2, Heating Permits. In October of 1996 and through November 21, 1996 the City issued I
38 residential heating permits and 6 CommerciallIndustrial heating permits.
3, Plumbing Permits. In October of 1996 and through November 21,1996 the City issued I
9 residential plumbing permits and 1 CommerciallIndustrial plumbing permits.
4. Water Permits, In October of 1996 and through November 21,1996 the City issued 3 I
residential water permits and 3 Commercial/Industrial water permits.
5. Sewer Permits. In October of 1996 and through November 21,1996 the City issued 4 I
residential sewer permits and 0 Commercial/1ndustrial sewer permits. ..
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I 6, Electrical Permits. In October of 1996 and through November 21, 1996 the City issued
~ 57 residential electrical permits and 12 CommerciallIndustrial electrical pcrmits.
7. Sign Permits. In October of 1996 and through November 21, 1996 the City issued 7 sign
permits.
I Economic Develooment
The Economic Development Committee (EDC) will be forwarding a request to the City Council
I at the December 9, 1996 meeting to produce the marketing brochure which the EDC has been
working on. After the marketing brochure is produced the EDC will be focusing on business
retention activities.
I Councilmember Aplikowski (liaison to the EDC) and Chair McCallum sponsored a luncheon for
business people within Arden Hills in October of 1996 at the Holiday Inn on County Road E.
I The luncheon discussed issues that businesses have with the City.
I The EDC has been working with the replacement ofthe banners along County Road E. The
EDC has approached the businesses along County Road E on their interest in participating
financially in this project. The Staff has provided the EDC with several cost alternates to discuss
I with the businesses
The Staff is finalizing the loan agreement with Cardiac Pacemakers Incorporated for the
Ie $300,000 grant (forgivable loan) which they received from the State of Minnesota in September
of 1996. cpr has also informed Staff that they will be requesting approval (late 1997) to
construct an infill building on their campus which will provide 100 -200 new jobs, primarily
I scientists.
The Staff has been working with Welsh Development on Phase II of the Gateway Business
I District. Phase II will include an approximately 120,000 square foot development on the Pentair
property. Prior to the commencement of Phase II, the City will need to conclude the proper
location for Butcher's Street (ie., present location vs adjacent to north side of rail spur).
I Code Enforcement
I 1. 1900 Edgewater Avenue, The Staff has received the purchase agreement from the City
Attorney on November 21, 1996 and will be forwarding it to the property owner. The
City Attorney has informed Staff that they property owner of 1900 Edgewater Avenue
I has an approximately $60,000 mortgage on the property. Given, that the cost of
demolition is approximately $10,000 and that a raw lot in that area might achieve
$35,000 on the open market, the prospects of the owner accepting the City offer, or any
I other offer is remote. Condemnation and abatement of the nuisance/dangerous building
would appear to be imminent.
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2. 3431 Lake Johanna Boulevard, If the owner does not clean up the property by I
November 21,1996, then thc City will commence clean up. As an additional note, the
Staff would conclude that the adjacent property (3470 Fairview Avenue) is more ofa -.
nuisance than 3431 Lake Johalll1a Boulevard. It would appear that most of the material
on 3431 Lake Johanna Boulevard migrates from 3470 Fairview A venue. The Staff has
previously provided 3470 Fairview Avenue with correction notices. However, the I
"collectables" appear to reappear. The Staff will be issuing 3470 Fairview A venue an
additional correction notice.
3. Pentair Property. The Staff investigated complaints regarding a Salt distribution facility I
being operated in the Gateway Business District. The Salt was being brought in by rail
and unloaded for bulk distribution to Ramsey County. The property owner (Pentair) did I
not provide authorization for this to occur and neither did the City. The activity was
discontinued and relocated to TCAAP.
Recvclinl! I
The City had its joint Fall Clean Up day with the City of Shore view on Saturday, October 5,
1996. The event went well with many tons of recyclables and "difficult to dispose" of items I
were brought to the event. The following summarzies those materials dropped off at the 1996
Fall Clean Up day:
I
Drop-Off Item Units
Tires 346 ..
Car Batteries 102
Non-Freon Appliances 125 I
Freon Applicances 43 I
Mixed Trash 21.5 tons
Demolition 52 tons I
5 tons
Tree Waste
Mixed Metals 12.5 tons I
The City is coordinating the joint Christmas tree recycling effort with the City of New Brighton I
and the local refuse haulers. If residents wish to participate in this program, then the Christmas
tree should be placed unbagged out at the curb on the normal garbage pickup day between
Monday, January 6, 1997 and Friday, January 17, 1997. If a resident or a hauler chooses not to I
participate in this program, then the residents may bring their Christmas tree to the Brighton
Crossroads Driving Range between Monday, January 6, 1997 and Friday, January 17, 1997, free
of eharge. The City of Arden Hills last year recycled 3,112 Christmas trees. These 3,112 trees I
represent approximately 42 tons of plant material which was recycled'into mulch.
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~e Animal Control
The Staff is finalizing negotiations on the 1997 animal control contract. The Staff is confident
that the contract will mesh with the 1997 budget projections. The Staff is anticipating that the
I contract will be coming to the Cily Council for consideration at the December 9, 1996 meeting.
Miscellaneous
I 1. TCAAP. The Staff is continuing to work with a wide variety of existing tenants on
TCAAP as it relates to consolidation/relocation of existing uses and making land
I available for re-use (ie., open space, governmental, industrial, office, etc.,). It is hoped
that prior to the end of 1996 that meaningful progress on this front will have occurred.
I 2, I-35W Corridor Coalition, The Coalition was unsuccessful in obtaining a Livable
Communities Grant from the Metropolitan Council. However, there exists other grant
formats which exist and will be explored. The Community Development Director's of
I the Coalition Cities continue to meet and work towards implementation of a compatible
Geographic Information System (GIS), joint economic development marketing, and
transportation issues onl-35W.
I 3, Geographic Information Systems. Given, that the Coalition did not receive its grant,
the Staff will be acquiring the computer system necessary for implementation of the GIS.
I The computer system was included in the 1996 budget.
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~. CITY OF ARDEN HILLS
MEMORANDUM
I
DATE: November 22, 1996
I TO: Brian Fritsinger, City Administrator
I FROM: Terrance Post, City Accountan@
I SUBJECT: Finance Department November Report
~ Monthly activity has been dominated by third quarter utility billing collections ($277K) and
I an extraordinary level of utility customer follow-up requests/actions.
I ~ Presentation materials for the December 5, 1996 Truth-in-Taxation Public Hearing are
assembled and reflect Council comments at the 11/18/96 Worksession. Preliminary 1997
Budget revision recommendations will be presented by the City Administrator in early
I December.
~ Finance has been working with Mr. Stafford to evaluate, cost, and prioritize a number of
.. potential Enterprise Fund capital projects, including residential water meter replacement,
non-residential water meter replacement, water tower/booster station SKADA system, water
main replacement, sanitary sewer I & I study/line evaluation, sewer lift station SKADA
I controls system, sewer lift station equipment rebuild/retrofit and sewer line problem area
corrective actions (relining/replacement).
I ~ Abdo, Abdo & Eiek will be on site on December 6, 1996 for preliminary year-end field
work. For your information, engagement partner Gary Groen has left the firm of Abdo,
I Abdo & Eiek to start his own practice.
Intermediate Clerk, Celine Syfko, will be taking two Windows training classes this quarter.
~
I ~ On November 5, 1996, a 4M PLUS account was opened. This Money Market Fund has a
slightly longer duration (90 days) than the 4M Liquid Asset Fund, and should result in a
I yield increase of approximately .25%.
~ At the November 27, 1996 Finance Committee meeting, a draft copy of the Truth-in-
I Taxation materials was presented and input requested. The Committee also discussed, in
overview fashion, the Assessment Policy.
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~. CITY OF ARDEN HILLS
MEMORANDUM
I DATE: November 19, 1996
I TO: Brian Fritsinger, City Administrator
Cindy S. Walsh, Parks and Recreation Director (5 J
I FROM:
SUBJECT: Department Report
I Parks and Recreation Committee Update
The next committee meeting is after the Council meeting on November 26.
I Trail Construction
Trail construction has ended for the season. While the majority of the work has been completed,
there are a few items that have not been finished. Engineer Stonehouse and I have identified a
I punch list of items that need to be completed. This list includes; seeding along the trail from the
I Arden Vista cul-de-sac north to City Hall, extending one of the drainage pipes, repairing and
patching several areas oftrail that have eracked due to soft spots or steep side slopes. I anticipate
I that this work will have to be completed in the Spring of 1997. Therefore, the next pay estimate
will not be a final payment. The engineer and I have agreed to retain a portion of the contracted
.. amount to ensure that the contractor finishes this work as quickly as possible next Spring. I
anticipate that the second pay estimate will be on the December 9 City Council agenda.
I The Bailey's at 1470 Arden Vista Court have planted landscape along the trail. A portion of
their plantings are within the City's easement. I had asked them to keep all plantings 2-3 feet
away from the trail in the event that any maintenance needed to be done on the trail. The trees
I that were planted are not in the way now, but may be in the future it they fill out and are not
trimmed. If it gets to be a problem, I plan to remind the property owners that trimming these
trees will be their responsibility.
I O'Meara Outlot
Attorney Filla has spoken to Mr. O'Meara regarding the transfer of the outlot to the City as a trail
I access easement. Mr. O'Meara has indicated that he is willing to convey the property to the City
by Quit Claim Deed but that he is unwilling to pay for any costs associated with the conveyance
I or with the payment of any delinquent taxes. Attorney Filla anticipates that the delinquent taxes
and recording fees will be approximately $300. I will continue to work with Attorney Filla on
getting the deed from Mr. O'Meara unless Brian or I hear otherwise from the Council. The
I Council will be asked to accept this property before the transfer legally occurs. I anticipate this
to be an agenda item in December.
I Recreation
The Winter Recreation Guide is being sent out this week. We are offering some new parent/child
" special events. Residents seem receptive to participating with their children.
I
I
I CITY OF ARDEN HILLS
I. MEMORANDUM
DATE: November 22, 1996
I TO: Brian Fritsingcr, City Administrator ~
I FROM: Dwayne Stafford, Public Works Superintendent \ S.
SUBJECT: Monthly Update
I
Public Works/Public Safety Committee
I the Public Works/Public Safety Committee met on November 21. There were four (4) items on
the agenda.
I 1. Arden I-Ells Water Supply Security.
2. A Petition by Carol Linders for "Slow Children at Play" signs on Prior Avenue and
I Glenpaul Avenue.
3. A request by Tom Lynch to cut grass and weeds along Arden Hills streets. Specifically,
.. Ingerson and Hamline which the County maintained and cut until the recent turnback.
I 4. A recommendation on the assessment policy for property owners along the County
Roads.
I The Committee recommended that additional security should be provided for the two (2) water
towers and the booster station specifically, dead bolt locks and a monitored intruder alarm
system.
I The Committee did not make a decision on the other three (3) items, but agreed to discuss them
further at the next meeting in January.
I Public Works Department
The Public Works stafflocated and repaired two (2) water main leaks on County Road E in front
I of the Holiday Inn. These were difficult leaks to locate as the water followed the leaking pipe
from the leaks on the south side of the road and bubbled up at a valve on the north side. Staff
I noticed that the condition of the pipe in this area is in poor condition and the City may expect
problems here in the future.
I The streets have been plowed twice so far this month and a third timc secms likely.
No parking signs wcrc installed on the rural portion of County Road F, and some miscellaneous
it signs were repaired and replaced. Routine Public Works maintenance continues daily.
I
I
The Public Works Superintendent along with City Accountant, Terry Post are working on a study I
for replacing the Commercial/Industrial water meters. el
Infratec Inc. has assured Public Works Staff they will be doing the TV inspection of
approximately 20,000 feet of the sewer system in December, to meet requirements for the MCES
$10,000.00 Grant. I
The Public Works Superintendent and Mr. Post have heenlooking at new technology for
monitoring the Arden Hills lift stations and water system, called SCADA (Supervisory Control I
and Data Acquisition), this technology would eliminate the need for seventeen dedicated phone
lines and a visit to each facility everyday.
Also, the need for Electro Watchman would be eliminated as the SCADA system automatically I
pages the person on call, and Informs the person as to which facility and the nature of the
problem. I
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I. I CITY OF ARDEN HILLS
. 1450 WEST HIGHWAY 96
A~OFI\l HlttS MN 55112-57!=!4
I
I November 21, 1996
I Andre Barte
North Suburban Cable Commission
950 Woodhill Drive
I Roseville, MN 55113
RE: Council Meeting Video Services
I Dear Mr. Barte:
I As the City's provider of video services for Council meetings, we are becoming
increasingly concerned regarding the lack of these services to our public. According to my
I records, these services have not been provided to the City for the last three consecutive
Council meetings (October 15 & 28 and November 12.) As I'm sure you can understand,
the public is wondering why a tape of the City's Council meetings is not being made
available to them.
. While attempts have been made by our office to communicate with you regarding any
I changes of dates and/or 10eations, as well as requesting that you notify us if you are not
able to attend the meetings so other arrangements can be made, we have no received a
response from you. We have also made requests - and provided the neeessary time sheets
I to you - for a more timely reporting of your meeting attendance, yet have not received a
time sheet from you or David Dean since September, 1995. If these are not received within
the next two weeks, you will be jeopardizing payment for those meetings you may have
I attended. At a minimum, due to this delay, we will be looking for verification of the hours
worked at any meeting identified.
I We are asking that you do no less than contact me, as soon as possible, to provide us with
your intentions regarding video-taping of the City's Council meetings. I appreciate your
attention to this matter.
I
I
I BF /sls
,. CC/City Council
-
I PHONE: 16121 633-5676 . FAX 16121 633-7839
I
I
... DRAFT
I AGENDA
CITY OF ARDEN HILLS
I TRUTH-IN-TAXATION PUBLIC HEARING -1997 BUDGET
ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH
THURSDAY, DECEMBER 5,1996,7:30 P.M.
I
7:30 P.M. 1. Call to Order/Roll Call
I
I 7:30P.M, 2. Agenda Adoption
I
Ie 7:35 P.M. 3. Mayor - Meeting Overview and Procedures
I
7:45 P.M, 4. Summary Presentation by Terry Post, City Accountant
I
I 8:05 P,M. 5. Public Comments
I
I 8:35 P.M. 6. Council Comments
I
I 8:45 P.M. 7. Adjourn
..
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_______n____ -- i
I
I CITY OF ARDEN HILLS
RAMSEY COUNTY
~ STATE OF MINNESOTA
RESOLUTION NO. 96-50
I RESOLUTION CLARIFYING PROPOSED SUMS OF MONEY TO BE LEVIED FOR
LEVY YEAR 1996
I BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of
money be levied for levy year 1996, payable in 1997 upon taxable property in said City of Arden
I Hills for the following purposes:
I LEVY BEFORE LEVY AFTER
HACA HACA HACA
I General Fund $1,920,003 $ 90,683 $1,829,320
I
.. .
I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 9TH DAY OF SEPTEMBER, 1996.
I
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I
I ATTEST:
--
I
;
!TY ADMINISTRATOR
I
f'
I
"'k
I
CITY OF ARDEN HILLS I
RAMSEY COUNTY
STATE OF MINNESOTA --
RESOLUTION NO. 96-51
RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATES FOR I
PROPOSED 1997 TAXES PAYABLE
BE IT RESOLVED by the Arden Hills City Council that the following Truth In Taxation Public I
Hearing dates, time and places for proposed property taxes payable in 1997 be certified to the
Ramsey County Auditor and that notice of the Public Hearings be published in accordance with I
Milmesota Statute.
Public Continuation Hearing I
Hearin~ GfNeeded) Adoption Hearing I
- December t 6, 1996
Date: December 5, 1996 December 12, 1996
Time: 7:30 PM 7:30 PM 7:30 PM I
Place: Army Reserve Facility Army Reserve Facility Army Reserve Facility
(Classrooms) (Classrooms) (Classrooms) ..
4655 N. Lexington Ave. 4655 N. Lexington Ave. 4655 N. Lexington Ave.
Arden Hills, MN Arden Hills, MN Arden Hills, MN
I
PASSED AND ADOPTED BY THE CITY COUNCIL F THE CITY OF ARDEN HILLS I
THIS 9TH DAY OF SEPTEMBER, 1996,
I
I
ATTEST:
I
/ I
ITY ADMINISTRATOR
I
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I' .-....-- ~
I CITY OF ARDEN HILLS
I- MEMORANDUM
DATE: November 15, 1996
I TO: City Council
I FROM: Dennis Probst, Mayor~
SUBJECT: 1997 Committee/Commissionffask Force Ideas
I Please find attached my thoughts regarding the committee structure in 1997. I met with staff
I earlier this month for the purpose of reviewing these concepts and receiving their input as to the
accomplishments of the existing committees.
I Please give consideration to the opportunities we have as a City Council to energize the
committees and citizens of Arden Hills. The concept of a restructured committee program
should not be construed by the City Council to be an abandonment of our current committee
I structure. Rather, the opportunity exists to fine tune our system with a process which clarifies
the priorities and goals of the City.
Ie It is based upon these goals, that I proposed the committees to be re-tooled. The Committees and
Task Forces I have proposed are not intended to be the final list. Only after careful evaluation of
the comments included in the community survey, feedback as part of the Town Hall meeting, and
I final discussions during the CouncillDepartment Head retreat, would I propose a recommended
committee structure. I appreciate your consideration and I will articulate these ideas to the
Council on Monday.
I
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CITY OF ARDEN HILLS I
COMMISSIONS/COMMITTEESrrASK FORCES -I
1. STATUTORY COMMISSIONS
I
* ECONOMIC DEVELOPMENT AUTHORITY
* PLANNING COMMISSION I
2, COMMITTEES/COMMISSIONS I
* PARKS AND RECREATION COMMISSION
* PUBLIC SAFETY COMMISSION I
(Police, Fire, Signs, etc.)
- Volunteer Program I
- Block Clubs
- "Zero Tolerance" Graffiti Program
Youth Work? (Mounds View) I
* ARDEN HILLS YOUTH COMMISSION
* NEWSLETTER COMMITTEE ..
3, TASK FORCES I
* CITY FACILITIES TASK FORCE
I
* BUSINESS RETENTION TASK FORCE
* LAKE QUALITY AND ENVIRONMENT TASK FORCE I
* HIGHWAY 96 TASK FORCE I
* COMMUNITY DIVERSITY TASK FORCE
* CITY COMMUNICATIONS TASK FORCE I
* EMERGENCY PREPAREDNESS TASKFORCE I
I
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