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Home My WebLink AboutCCP 12-16-1996 . . ..... r,!G AGENDA ----- ~ ARDEN HILLS CITY COUNCIL MEETING ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH 1997 FINAL BUDGET & 1996 LEVY PAYABLE IN 1997 ADOPTION HEARING and REGULAR COUNCIL MEETING MONDAY DECEMBER 16,1996 7:30 P.M. . ***PLEASE NOTE CHANGE IN LOCATION OF MEETING*** . 7:30 P.M. 1. Call to OrderlRolI Call 7:30 P.M. 2. Approval of Meeting Agenda . 7:35 P.M. 3. Approval of Minutes a. December 5, 1996 Truth-in- Taxation Hearing . 7:40 P.M. 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted I by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll I b. O'Meara Property Conveyance c. Contract, Animal Control Services, Inc. -- d. Resolution #96-72, Authorizing Joint and Cooperative Agreement for Use of Personnel and Equipment - Regional Mutual Aid Association I 7:45 P.M. 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record. and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that . individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. I 7:50 P.M. 6. Unfinished and New Business a. Resolution #96-69, Clarifying Final Sums of Money to be Levied for Levy Year 1996, Payable in 1997 I b. Resolution #96-70, Accepting the 1997 Final Budget c. Trail Improvement Project, Pay Estimate #2 d. 1996 Street Improvements, Pay Estimate #3 I e. 1997 Pay Plan f. Resolution #96-71, Ordering Abatement of 1900 Edgewater I 8:30 P.M. 7. Administrator Comments . 8:45 P.M. 8. Council Commentsmepartment Activities 9:00 P.M. 9. Adjourn " The above times may vary depending upon length of issue discussion. . - ------- -------- .J I ITEMS PENDING OR UNDER STUDY FOR FURTHER COUNCIL CONSIDERATION ~ DEPARTMENT ANTICIPATED !IEM RESPONSIBILITY AGENDA DATE I. Quad Ice Arena Administration 1-2-97 I 2. 1997 Street Plans & Specifications Public Works 1-27-97 3. I 4. S. I I I I -- I I I I I I I ~ I ---"--- -------- -- ------- . . ,~ . at January Meetings December (1996) Meetings , January 2 Council Meeting 5,00 P.M. December 4 Planning Commission 7:30 P.M. . January 6 Newsletter Committee 6:00 P.M. Decem ber 5 1997 Truth in Taxation 7:30 P.M. Public Hearing . January 8 Planning Commission 7:30 P.M. December 9 Council Meeting 7,30 P.M. January 8 Human Rights Committee 7:30 P.M. December 16 Council Worksession 4:30 P.M. . January 13 Council Meeting 7:30 P.M. Decemb.r 16 1997 Final Budget 7:30 P.M. January 15 Economic Development 8,00 A.M. and 1996 Levy Payable I Committee in 1997 Adoption Hearing January 16 Public Safety/Works 7:30 P.M. December 17 Park & Recreation 7:00 P.M. Committee Committee . January 21 Council Worksession 4:30 P.M. December 18 Economic Development 8:00 A,M. Committee I JANUARY 25 TOWN HALL MTG. 9:00 A.M. (Benson Great Hall @ TO December 19 Public Safety/Works 7:30 P.M. Bethel College) 12,00 P.M. Committee " January 23 Finance Committee 7:30 P.M. December 19 Finance Committee 7:30 P.M. January 27 Council Meeting 7:30 P.M. Decem ber 30 Council Meeting CANCEL . January 28 Park & Recreation 7:00 P.M. Committee . January 29 Newsletter Committee 6:00 P.M. . I I I I #I I I ~" ~\ HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612 633-7839 ~.... Dec-13-96 02:06 PM .. Last Fax I Identification Result Pa~es ~ Date Time Duration Diagnostic 6333846 OK 04 Sent Dec-13 02:04P 00:02:13 002180430020 I 6.0.4 I I I I I. I I I I I I I .. f O:?~ej) ld/(?J11'~~ I --- -------- I ,y HP OfficeJet fXd'F Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 ae Last Fax Dec-13-96 02:03 PM I Identification Result Pa~es ~ Date Time Duration Diamostic 6339550 OK 04 Sent Dec-13 02:01P 00:02:14 002180430020 I <a, I I I I I. I I I I I I I .. I -------- I Vj'?:' HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier ('- City of Arden Hills .'" 612633-7839 'tiJi Last Fax Dec-13-96 02:00 PM I Identification Result Pa~es ~ Date Time Duration Diavnostic 6449446 OK 04 Sent Dec-I3 01:58P 00,02:08 002181430020 I 6.(J,4 I I I I I. I I I I I I I .. I . ,'0' HP OfficeJet Fax Log Report for . Personal Printer/Fax/Copier V City of Arden Hills 612 633-7839 .- Last Fax Dec-13-96 01 :57 PM I Identification Result Pages ~ Date Time Duration Dia\mostic 6310467 OK 04 Sent Dec-13 01:55P 00:01:50 002181230020 I 6.0.4 I . I I Ie I . I I I . . ,e . . . ~. ., CITY OF AROE!\l HIU.!'> .- !:><V~~ 1450 \NEST HIGHll\fAY 96 ..."", . _. ARDEN HiLLS, MN 55'112-57514 I . I Ko p { <~ ",J\ ~L- SEND TO: l...~()( i' I . 37Y~o(~7 PHONE # S7( ~(/)0(? FAX # I . ,/ MESSAGE FROM: -:;; kQ--\.' \ (~ <:---k,,-,y.,Jl ~. I 1;)/1'6 !Lj h ~ _ ~"C DATE TIME -C:7 ' . [ ~ I. NO. OF PAGES, INCLUDING THIS PAGE L I NOTES . ,l\UX-e (:::) c~ ~)V-.v'-C,<c\ LO rk .. ~ i) \ <"',e S"S I !;y, . ~'.20, :5 D Ul-.f bAli'l) al(' bL--~ ~ I) C~ f . I -f2:- '. ' '.-Z.- ..e ' "- jQ.e )'f'-\( . .'-t~,,--~ __7~ 3~ ~a.iL) (fllQp s,q'l'n~.~ . I *** IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL *** I I .e . PHOI'\IF, !51;:',l 8:'13-5876 . ",I'X (1';121 833-7839 .' - I < . ~ - CITY OF ARDEN HILLS =. MEMORANDUM - DATE: December 13, 1996 - . TO: Mayor and City Council . FROM: Brian Fritsinger, City Administra~ - SUBJECT: Administrator Comments for the December 16, 1996 Council - Worksession and 1997 Budget & Levy Adoption Meeting - - ***NOTE CHANGE OF LOCATION FOR THE MEETING*** - WORKSESSION I 1. CLOSED EXECUTIVE SESSION Attorney Filla would like to discuss the status of the outstanding assessment appeal from - the 1996 Street Improvement Project. - 2. 1996 Committee Reviews i. The City Council has historically met with Advisory Committee representatives to discuss its accomplishments for the past year, and goals for the coming year. Each committee has been scheduled for a fifteen minute presentation to review these items ~ with Council. The Council may also wish to touch base on 1997 Committee . StructurelTask Force Appointments (see Item #3 below), and clarify its intentions for - appointing representatives for 1997 and committee meeting intentions for January and February. - 3. 1997 Committee StructurelTask Force Appointments . To-date, both Jay Schrankler and Roger Aiken have expressed interest in, and completed . an application for, serving on the City's Planning Commission. Lois Rem and Laurie - Wegner have expressed interest in the Newsletter Committee. Hallie Finucane has - resigned from the Human Rights Committee. We have been advertising on Cable for these openings, and have sent notice to the local newspaper on the Planning Commission - opemngs. - I have enclosed a brief memo which addresses the committee restructuring from a staff - perspective. It would be my hope that Council resolve some of the basic changes to - committee structure. - - -. - - - ~- " - - Administrator Comments for December 16, 1996 for City Council Meeting - Page 2 e= December 13, 1996 4. Review 1997 Worksession Schedule - Enclosed, the City Council will find the first draft of the 1997 W orksession schedule. Please review and identify any other topics which may be considered for discussion. - - . 5. Budget Review . Mr. Post has prepared a review of the 1996 Budget, and revisions for the proposed 1997 - budget. The Council should consider and provide direction on several action items being - proposed by staff. - REGULAR COUNCIL MEETING - BUDGET ADOPTION - - 1. Aporoval of Minutes - The Council is asked to approve the Minutes of the December 5,1996 Truth-in-Taxation Hearing. I 2. Consent Calendar Claims and Payroll - a. The Council is asked to approve claims in the amount of $88,564.61 and payroll - for the period most recently ended. The Council should note payment to Boyer e; Ford Trucks in the amount of$51,691 for the new Public Works Plow Truck and to Buchen Environmental in the amount of$17,535 for relining the sewer main on Oak Avenue. !r' b. O'Meara Deed . The Council is asked to approve the conveyance of the strip ofland from Barry - O'Meara to the City of Arden Hills. - c. Animal Control Contract I Mr. Ringwald has clarified the issues of concern identified by the City Council at its December 9, 1996 Council meeting. The Council is asked to approve execution of the contract for services with ACSI for calendar year 1997. - - d. Resolution #96-72. Authorizing Regional Mutual Aid Ass'n. Agreement The Council is asked to adopt Resolution #96-72, Authorizing Joint and - Cooperative Agreement for Use of Personnel and Equipment - Regional Mutual . Aid Association. The adoption of this resolution is requested as a result of the - action taken at the December 9, 1996 Council meeting. - - - e- - - - --------- .,. , - Administrator Comments for December 16, 1996 for City Council Meeting =e Page 3 December 13, 1996 - 3. Unfinished and New Business a. Adopt Levy - The Council is asked to adopt Resolution #96-69, clarifying final sums of money - to be levied for Levy Year 1996, payable in 1997. - b. Adopt Budget The Council is asked to adopt Resolution #96-70, adopting the 1997 Final Budget. c. 1996 Bike Trail Improvement Project. Pay Estimate #2 The Council is asked to authorize Pay Estimate #3, in the amount of$58,803.35, to Thor Construction. d. 1996 Street Improvement Project. Pay Estimate #3 The Council is asked to authorize Pay Estimate #2, in the amount of$133,372.67, - to T. W. Schifsky & Sons. e. 1997 Pay Plan - The Council is asked to adopt the 1997 Pay Plan including a 3% increase in salary =e ranges and a $10 per month increase in monthly insurance contributions. These actions are consistent with the 1997 Budget and changes previously authorized as part of the 1997 Local 49 contract settlement. f. 1900 Edgewater Notice of Abatement - The City Attorney has indicated that the Resolution he prepared for adoption in - October was not consistent with State Statutes. The Council should move to adopt Resolution #96-71, Authorizing the Commencement of Proceedings under Minnesota Statutes 463.15, Et. Seq., relative to 1900 Edgewater Avenue. This action will move the abatement into the court system, allowing that sometime after an additional twenty (20) days notice to the resident, the nuisance will be abated. - - . I' @~~~1r . MINUTES .- CITY OF ARDEN HILLS, MINNESOTA TRUTH-IN-TAXATION PUBLIC HEARING -1997 BUDGET THURSDAY, DECEMBERS, 1996 . 7:30 P.M. - ARMY RESERVE CENTER . CALL TO ORDERfROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the Truth-ln- . Taxation Public Hearing at 7:30 p.m. Present: Mayor Dennis Probst; Councilmembers Paul Malone, Beverly Aplikowski . (arrived at 7:40 p.m.), and Dale Hicks. Absent: Councilmember Susan Keirn. I Also present were: City Administrator, Brian Fritsinger; Parks and Recreation Director, . Cindy Walsh; City Accountant, Terrance Post; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; and Recording Secretary, Lorri Kopischke. .. ADOPT AGENDA I MOTION: Malone moved and Hicks seconded a motion to adopt the agenda for the December 5, 1996 Truth-In-Taxation Public Hearing - 1997 as presented. The motion carried unanimously (3-0). I MAYOR - MEETING OVERVIEW AND PROCEDURES I Mayor Probst explained that City Accountant, Terrance Post would present an overview of the proposed levy, revenue, and expenditures for the 1997 Budget of the City of Arden Hills. Upon . completion, the City Council would entertain questions or comments from the audience. SUMMARY PRESENT A TION BY TERRY POST. CITY ACCOUNT ANT I Terrance Post, City Accountant, explained the Preliminary Levy which was adopted at the September 9,1996 City Council meeting will be discussed this evening. This is the basis of the I property taxation statements which were issued by the County to property owners. Mr. Post explained the City is also required to discuss the Budget. If need be, there is also a Continuation Public Hearing which will be held December 12, 1996 at this same facility at 7:30 p.m. As the I meeting tonight goes forward, City Council will make a decision to hold or not to hold the Continuation Hearing. f' I /J})mit!j ~J .. ARDEN HILLS TRUTH-TN-TAXATION - DECEMBER 5.1996 2 I Mr. Post explained there are three components which determine the Property Tax Payable. The first .. aspect is the market valuation which is placed on a property which is a function of the Ramsey I County Assessor's Office. The second aspect of determining property taxes is the class rates which are applied to different types of property. These rates are set by statute by the legislature. These two aspects yield the Net Tax Capacity. This Net Tax Capacity is then applied against the jurisdiction . needs. The Levy need is then divided by the Total Net Capacity of the jurisdiction which yields a fraction. This fraction times the individual Net Tax Capacity then determines the individual local Property Tax amount. Ramsey County, the School District, and other miscellaneous jurisdictions I amount of taxes are then added to determine the total Property Tax Payable. Mr. Post explained the components of the total local tax rate for 1997 Property Taxes Payable. He I noted the City component is the second lowest portion of the total. Mr. Post eXplained the Arden Hills City tax rate is in the lower y, in comparison to other cities in the east metro area in terms of comparable taxes on a $120,000 home. I Mr. Post presented a chart which illustrated the 5 year trend information regarding market valuation of property, net tax capacity, fiscal disparities and tax levies. He noted in 1992, 1993, 1994 and I 1995, the City of Arden Hills was faced with a declining Net Tax Capacity. This was a direct function of the aggressive challenges to market valuation that commercial/industrial property owners took in terms of challenging their valuation with the County Assessor in Tax Court. By and large, .. they were successful in reducing their valuation. This has reduced the Net Tax Capacity of the City of Arden Hills significantly. Mr. Post noted however, that one benefit of this lower valuation is that I the City now is contributing less to the Fiscal Disparities Pool, as the City has less valuation to contribute to the Metropolitan pool. Mr. Post explained in terms of the tax levy history, there was a spike in the tax levy in Payable 1994. I For Pay 1997 proposed tax levy increase 1.95% over the levy for Pay 1996. Councilmember Aplikowski arrived at 7:40 p.m. . Mr. Post presented a chart which compared the amount of State LGA and HACA Aid relative to the I net levy amount of Arden Hills to that of neighboring communities. The gross level of the City of Arden Hills levy increase of $35,000 or 1.95% is smallest compared to other neighboring communities. He noted many other cities also receive general State Aid in the form ofLGA and I HACA. The City of Arden Hills receives very little in State Aid. 95.3% of the dollars spent to conduct the services of the community are non-LGAlHACA generated dollars. Mr. Post then explained that property taxes will fund 72% of 1997 General Fund Revenue. This I percentage has not changed a great deal in the course of the past 5 years. He noted the intergovernmental funding portion was only 13% of the 1997 general tax revenue. This is much I lower than in most other cities. .. I lID W~~ ~ ... , f\RDEN HILLS TRUTH-IN-TAXATION - DECEMBER 5.1996 3 ,- Mr. Post presented a pie chart which illustrated the proposed 1997 General Fund Expenditures. The , percentage of spending from 1993 to 1997 per category has not changed that dramatically with the exception of the capital funding area. The two things which have affected this area are the expanded scope of the Pavement Management Program and specific funding transfers to Capital Funds for I future general fund equipment, fire equipment and future facilities outlay. Mr. Post then explained the significant expenditures per category. He noted an expenditure in the , Planning and Zoning area of$50,000 for the Comprehensive Plan Update and in the Fire Protection area of$30,000 for State Insurance Fireman's benefit. There will be $30,000 in additional revenue which will offset the $30,000 expenditure for the State Insurance Fireman's benefit. There will also I be an expenditure in Street Maintenance of$48,000 which is due to an expansion for a county bridge project. Mr. Post noted this is a break even Budget, with the expenditures equally the revenues. , Mr. Post presented a chart which ties General Fund revenues with expenditures and illustrates how the levy relates. In summary, this budget anticipates a spending increase of 6.4% over the 1996 I Budget. There is also a projected 6.23% increase in revenue. Mr. Post then explained that the general fund expenditures only account for 1/3 of the total fund .. expenditures/transfers of the City of Arden Hills. Approximately one-third or remaining expenditures are for water, sewer and storm water management utilities and one-third is spent for capital projects. I Mr. Post then presented a chart which illustrated the 5 year trend in spending by all Fund types. In 1997, there is an expenditure in the Capital Project Funds of a $1,000,000 for a new City Hall , facility. $700,000 of funding will be obtained from the Advance Refunding Bond Fund and $300,000 will be obtained from the Permanent Improvement Revolving Fund. Another $425,000 in expenditures from the Permanent Improvement Revolving Fund will be used to fund the 1997 I Pavement Management Projects. PUBLIC COMMENTS I Mayor Probst invited the audience to address Council with any matters of concern relating to the I proposed 1997 levy. Mr. Roger Aiken, 4360 Hamline Avenue, presented Councilmembers and Staff with a summary , of his questions and concerns. He noted he is a member of the Finance Committee but is not in attendance this evening as a representative of that committee. Mr. Aiken stated his property taxes for 1997 increased 5.5% in the amount of $12.00. Over the last three years, the property taxes on , his home have increased by over $300.00. Mr. Aiken stated that although the City of Arden Hills has a large industrial base, a large capital reserve and no debt, they also have a higher than average " assessment rate for streets, limited services, and unfairly receives very little state aids like HACA. He stated the current city market valuation appears to be topped out and does not have appreciable I WJ IruUJ/J' n - ARDEN HILLS TRUTH-IN-TAXA nON - DECEMBER 5. 1996 4 I upward mobility except in the case of the arsenal, which most citizens seem to agree is now in the -, distant future. There also is not much additional traffic capacity in many areas of the City. I Mr. Aiken commended Mr. Post on his presentation but stated he would recommend the charts be more user friendly, He suggested that more general information is educational and useful for the I public; more specific information should be included in the charts rather than listed on separate sheets (or both); each chart should be fully explained in its respective categories; the relationship of the funds should be emphasized and the role they play; and the total assets, liabilities, fund equity, I and maintenance and total available funds of the City should be described. Mr. Aiken stated he felt the engineer had difficulty explaining what the Pavement Management I Progranl was at the recent informational meeting. He noted he also has difficulty in identifying the budget materials alone without referring to the annual budget document He felt there was a similar problem with the tracking of administrative costs. He suggested a system be used that is similar to I that utilized by non-profit organizations which would track administrative costs versus programs provided in percentage terms. This could provide an accurate figure of how much is being spent on priorities versus administration, I Mr. Aiken questioned the City's rationale for hiring a full-time building inspector. He also questioned the contracting of engineering services at a rate of 15% on street projects and the .. contracting of legal services with an attorney who happens to work for the City of Shoreview. Mr. Aiken noted there has been a 137% increase in Planning and Zoning expenditures since 1992 and I questioned when the residents would see the results of these expenditures. He noted the expenditure of$50,000 for the Comprehensive Plan Update and questioned ifsome of the results of the prior year research on the economic development of the Arsenal could be utilized to reduce the cost. He also I questioned the consequence if the Update was not done. Mr. Aiken questioned the expenditure of $16,900 for a copier and P.C. workstation. Mr. Aiken questioned the necessity of the GIS system. He encouraged the City to go with less expensive or nonproprietary software _ hardware setup and I utilize citizen resources. Mr. Aiken questioned the accumulation of$I,700,000 for the proposed new City Hall. He noted the I Council has been accruing monies from the general fund since 1994 on an average of$125,000 per year. He asked if the expenditure of the $125,000 out of the General Food money ""ill be continued to fund capital expansion. If so, what is the City planning to buy? Couldn't this money be I benefiting residents now, rather than years from now? Mr. Aiken asked if the commitment to the Blaine Hockey Facility will affect the City of Arden Hills I in town expenditures for skating rinks and how this commitment will be reflected in the Budget. Mayor Probst stated the suggestions made by Mr. Aiken in regard to the presentation of the Budget I have been duly noted by Mr. Post for consideration. .. I I' ~ ~~ ~1 Ie ARDEN HILLS TRUTH-IN-TAXA nON - DECEMBER 5. 1996 5 I Mayor Probst eXplained the City does receive monies as part of the cable fees which are paid by 1 residents. This is a standard procedure in all Cable Commission communities. The City is restricted by Law to only use those funds for purposes associated with Cable. The cost which appears in the Budget is the cost associated with televising the Council meetings. The City intends and hopes to 1 use some of these funds to pay for the audio visual needs in the new City Hall for broadcasting of City Council meetings. I Mayor Probst explained the hours allocated in the Enterprise Fund versus the General Fund are done based on how much Staff time is expended over the course of the year. Staff tracks their time based on what they are doing and charges it against the fund to which it is expended. I Mayor Probst noted there are many different ways in which the City could choose to budget and account. The choice the City has made is an accepted methodology for communities of this size. 1 Mayor Probst stated he did not believe the City would be looking at doing multiple accounting. Mayor Probst explained the increase in the Planning and Zoning area over the past two years has 1 resulted from the planning work which has been done at TCAAP and this year $50,000 is being spent on the Comprehensive Plan Update which is required by State Law. The City also has a strong motive for wanting to pursue the Update and that is that the City now has an understanding and -- agreement based on the work that the City Task Force did as well as what Congressman Vento did in terms of the new proposed reuse plan for the TCAAP facility. That needs to be officially I recorded. Mayor Probst stated he believed there will be activity at the TCAAP facility in a relatively short period of time. I Mr. Aiken asked if the changes involved would provide revenue back to the residents. Mayor Probst stated he could not assure immediate revenue but can assure this is a significant step I toward protecting the residents against future costs. Mayor Probst explained the decision to hire a full-time Building Inspector is planned to save the City I of Arden Hills significant dollars. If there is a point when it is no longer saving money, the decision will again be reevaluated. The 15% paid to engineers for projects is a standard rate. I Mr. Aiken asked why an engineer was not hired to be on Staff. I Mayor Probst stated the City did not believe that the expertise provided for the street projects could be provided by one person. The projects require expertise in design, documentation, and field observation. He noted the City has instituted a program of review of all consultants on a regular I basis to ensure the City is contracting with the appropriate people. Mayor Probst explained in regard to the legal representation, the City has in fact retained other firms " for specific areas of need when they have felt the usual contracted legal services are not qualified. I /YJ IruUJ ~ ~ .. ARDEN HILLS TRUTH-IN-TAXATION - DECEMBER 5.1996 6 -. Mayor Probst stated the GIS system is the best way to track what is going on in the City, especially I Planning and Zoning cases. City Administrator Brian Fritsinger, reported Staff has been utilizing other resources to help setup . the GIS system. One resource has been the I-35W Corridor Coalition which is working with I communities which are adjacent to the City of Arden Hills who actually have GIS systems and using their expertise and experts on Staff to put together some programs that will assist Arden Hills Staff to put a package together. Recent conversation have been held with the Minnesota Real Estate . Journal who do things in the area of economic development in real estate activities. The City has had numerous meeting with the Metropolitan Council on how to utilize the system they have and Ramsey County has been involved with these meetings. This is not being attempted by Staff alone . but is being done with five or six other cities, Ramsey County, the Metropolitan Council and several other agencies. Mayor Probst stated this Council does not have an answer on future capital expenditures. He stated . in the four years he has been involved with this Council all decisions regarding the budget and expenditures have been made unanimously. If there are concerns of the residents which are not I being reflected in what the Council is doing, he felt it was due to the fact that Council was not aware of what those concerns are. Mr. Aiken asked ifthe transfer out of the General Fund would be continued next year if the new City -- Hall was built this year or will the options be reconsidered. I Mayor Probst stated there would not be a request for funds if there was not a demonstrated need. He noted the City is in need of both a City Hall and a Public Works Facility, The financing which I appears on the Budget is only adequate to fund a City Hall building, The City continues to work on options to solve the Public Works Facility funding dilemma. Mayor Probst stated he felt the Council has been willing to look at other programs. He stated he I believed the Council has tried to fund the programs that the residents have expressed they desire and need. Mayor Probst noted there is a public comment portion at every City Council Meeting where I residents can express their feelings on issues. Councilmember Aplikowski stated residents were always welcome to telephone City I Councilmembers as well. She noted this is the most direct form of communication. Lois Rem, 1670 Glenwood Court, noted that at the Public Informational meeting regarding street I improvements, the engineer stated there will be no Municipal State Aid (MSAS) Construction Funds available this year. She questioned how this would affect assessments and the City Budget. I -. I " IYJ /i1j /fJ ~ ~ , ARDEN HILLS TRUTH-IN-TAXATION - DECEMBER 5.1996 7 ,- Mayor Probst explained none of the streets identified for street reconstruction are listed as MSAS , roads. The City did attempt to qualify one street but the State rejected the request. The City will therefore be limited in its match of funding by the amount in the General and Surface Water Management Funds. , Ms. Rem asked if the improvements would include the same scope of improvement and reconstruction ifthe MSAS funds are not available. I Mayor Probst explained this may result in the scaling back of the overall project but that has not yet been determined. , Mr. Aiken noted a new reclamation assessment category. I Mayor Probst explained this is treated like an overlay but is a little more expensive as it involves some curb replacement. , COUNCIL/ADMINISTRATOR COMMENTS .. City Administrator Brian Fritsinger, noted the Arden Hills Town Hall Meeting is scheduled for January 25, 1997 from 9:00 a.m. to 12:00 noon. Two locations, Bethel College (Benson Great Hall) and Valentine Hills Elementary, have been considered for the meeting. Mr. Fritsinger reported he , has visited both sites. The Bethel site will provide all the audio-visual needs and is offering use of the Benson Great Hall at no cost to the City. Valentine Hills offers some opportunity as it is a smaller facility and depending on turn-out may provide a better fit. The City would however, have , the expense of a janitor and audio visual equipment would not be provided. Based on his visits to the two sites, Mr. Fritsinger stated he felt the Benson Great Hall at Bethel would be the preferred site. I There was Council consensus to conduct the Arden Hills Town Hall Meeting of January 25, 1997 at Bethel College (Benson Great Hall). I Councilmember Malone asked if Bethel would be willing to perform the taping of the Meeting. , Mr. Fritsinger stated Bethel is willing to provide the taping at no cost to the City. , Mr. Fritsinger noted from previous discussions City Council had indicated they would prefer a "State of the City" meeting. The Mayor and Council would run the meeting and Staff would be available for assistance. Mr. Fritsinger noted he felt the purpose/goal of the Town Meeting would include the , following: Improve Communication with residents; Accessibility to City Council/Staff; "Making residents partners in building a liveable community"; Provide information to residents/receive ~ feedback from residents; and Assist with formalizing Committees/priorities, , ,- 1m ifJ~ ~r .. ARDEN HILLS TRUTH-IN-TAXATION - DECEMBER 5.1996 8 . There was Council consensus that the approach of the Town Hall Meeting and the Purpose/Goal was -. as desired. Councilmembers complimented Mr. Fritsinger on the planning of the Town Hall Meeting. . Councilmember Aplikowski apologized for arriving late to the meeting this evening. She thanked I Staff for their hard work and also thanked the residents for coming out for the Meeting. Mayor Probst complimented Staff and City Council on the Budget preparation. . MOTION: Malone moved and Hicks seconded a motion to cancel the Continuation Meeting of the Truth-In-Taxation Meeting scheduled for December 12, 1996 at 7:30 p.m. at the I Army Reserve Center. The motion passed unanimously (4-0). Mr. Post noted a Meeting is scheduled on December 16, 1996 following the City Council work . session to formally adopt the final 1997 Payable Levy and Budget. ADJOURN I MOTION: Malone moved and Hicks seconded a motion to adjourn the meeting at 8:25 p.m. The motion carried unanimously (4-0). .. I Dennis Probst Brian Fritsinger . Mayor City Administrator I I I . I .. I I' I CITY OF ARDEN HILLS ,_ MEMORANDUM I DATE: December 16, 1996 TO: Mayor and City Council I FROM: Kevin Ringwald, Community Development Director ~ I SUBJECT: 1997 Animal Control Contract I Request The City Council is requested to authorize the Mayor and the City Administrator to execute the 1997 animal control contract with Animal Control Services, Incorporated (Exhibit A). , Backl!round The City Council reviewed the 1997 animal control contract at the December 9,1996 meeting. I The City Council directed staff to provide additional information on that part of Paragraph 8 which states: "... impounded animals... unclaimed after six (6) days... shall become the property of"ACSI" ...". First, the City Council requested clarification on whether "six (6) days" needed .. to be modified to "ten (10) days" to be consistent with State law. Secondly, the City Council requested clarification on how the unclaimed animals were being disposed of. I Six (6) Davs ACSI informed the Staff that the language in the animal control contract (ie., six (6) days) is , correct. The ten day requirement applies only to animals suffering from cruelty and/or inhumane conditions. The state law would supersede the contract for animals which fall under this heading. ACSI also informed Staff that for animals "running at large" the state law requires the , animal be kept for five (5) days. The contract provides for six (6) days to allow the unclaimed animal to be euthanized. I Animal DisDosal The City requires dogs and cats to be licensed. The licensing of pets allows has many public benefits one of them is that if the pet is found by the City and it is licensed, then the City may I return the pet to its rightful owner. ACSI has informed Staff that they do not sell animals for research purposes. ACSI does attempt to place unclaimed animals with "second chance charitable organizations". Lastly, ACSI informed Staff that of the animals that are picked up by I them in a year 85 percent are returned to their rightful owners, 10 percent are provided to "second chance charitable organizations", and five percent are euthanized. I Recommendation Authorize the Mayor and City Administrator to execute the attached animal control contract with ~ ACSI for 1997. I .' fXHi6r, A ~ . .- ~~LCONTROLCONTRACT . This agreement made this 1 rt day of January, 1997, by and between Animal Control Sernces, Inc., a :tvlinnesota Corporation, hereinafter referred to as "ACSf'; and the City of Arden Hills, a . Municipal Corporation located in the County of Ramsey, and the State of :tvlinnesota, hereinafter refereed to as "City", ",itness to: I In consideration of the covenants and agreements hereinafter set forth, it is mutually agreed by and between the parties hereto as follows: . l. This agreement shall be effective as of January 1, 1997, and shall continue in effect until, December 31, 1997, unless canceled, pursuant to Paragraph 15. I 2. "ACSf' agrees to patrol the public streets of the "City" in a vehicle especially designed for the transportation of small animals, in accordance with "City" Ordinances and a schedule I agreed upon by both parties. The vehicle shall have proper identification displayed on two sides. "ACSf' further agrees to insure, service, and maintain said equipment. .. 3. "ACSl" agrees that patrolling shall be done by competent personnel trained in the handling of animals. Said employees shall perform their duties only while in proper uniform and shall wear identification as to indicate employee's name, title, and place of employment. . 4. The " City" shall authorize" ACSf' to apprehend and retain dogs, cats and/or issue citation tags for violations of the "City" Ordinances. However, "ACSf' will not invade the private . property contrary to the wishes of the owner of said property nor forcibly take an animal from any person without the approval and assistance of a regular officer of the "City". . 5. In addition to the regular hours of patrolling referred to, "ACSl" agrees to maintain one (I) vehicle for standby service to attend to cases outside regular patrol hours at the specific request of the Ramsey County Sheriff's Department or "City". "ACSf' shall respond I immediately to any after hours emergency call out requested by the "City" or Ramsey County Sheriff's Department. I 6. "ACSf' represents and agrees that all animals impounded shall be kept at WHITE BEAR KENNEL, 1283 HAMMOND ROAD, WHITE BEAR TOWNSHIP, MN. "ACSI" agrees and warrants that all animals impounded shall be kept in a comfortable and humane I manner for a period required by the "City" Ordinance. It is mutually agreed that "ACSf' may temporarily board at an emergency facility if access and/or treatment is not immediately available at the contract facility. . 7. At the time that an animal impounded under this contract is reclaimed, "Acsr' or its agent " shall collect the impounding fee and boarding charges as provided by "City" Ordinance. All impounding fees and/or any other penalty fees collected by "ACSf' or its agent shall be remitted 10 the "City". . 2(3 "'I . 8. In the event an animal impounded and boarded by order of the "City" Health Officer or -. placed under quarantine by ruling of the State Board of Health, said animal shall be boarded as required by said order or ruling. At the end of such period, the "City" releases . alJ of its interest, right and control over said animals which may then be disposed of at the discretion of" ACSr'. In the event that any dogs, cats, or other impounded animals are unclaimed after six (6) days, they shall become the property of "ACSr' and may be . disposed of or sold at their discretion. All proceeds from the disposition of such animaIs may be retained by "ACSr' including any proceeds received from any animals disposed of in accordance to i'vlinnesota Statutes 35.71. I 9. The "City" shall furnish to "Acsr' any special forms or receipts specified in the Ordinance and "Acsr' shall keep records of alJ animals impounded together with a description of the . same. 10. "Acsr' shall assume liability for alJ harm to animals due to its negligence or that of its I agents in not properly caring for the same, and agrees to defend any lawsuits arising therefrom. "ACSI" shalJ defend, indemnifY, and hold the "City" harmless including its officers, employees or agents from any and alJ claims, suits, losses, damages, or expenses I on account of bodily injuries, sickness, disease, death, and property damage including injury to animals and the result of, or alJeged to be the result of "ACSI" shalJ provide the "City" proof of public liability insurance including comprehensive automobile liability in an .. amount of at least $500,000.00 per each claimant and $1,000,000 per occurrence. 11. The "City" agrees to pay "ACSI" for services in the performance of this contract as . follows: A. Price per hour - per vehicle for scheduled patrol base on three (3) hours of patrol I per week for actual time in service. 1997 - $23.00 I B. Price per call - per vehicle for service during other than scheduled or regular working hours I 1997 - $50.00 C. Price per animal - for each DAY or fraction thereof for boarding any species of I animals impounded by direction of "City" officials or local Ordinance I 1997 - $10.00 D. Price per anima! for disposal of a cat I 1997 - $19.00 .. . I' 3/3 Ie I E. Price per animal for disposal of a dog I 1997 - $21.00 12. All payments shall be made by the "City" upon receipt of biweekly statements by "ACSr'. I 13. "ACSI" agrees to provide emergency veterinary services to impounded animals as needed at cost to the "City"; however, veterinary service that was deemed necessary may be I charged to the owner upon reclamation of the animal. 14. "ACSr' agrees that during the period of this contract, it will not, within the State of I r-.1innesota, discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, or ancestry and will include a similar provision in all subcontracts entered into for the petformance hereof. TIlls paragraph is inserted in the I contract to comply with the provisions ofJvfinnesota Statutes 181.59. 15. Either party hereto may cancel this contract after thirty (30) days written notice thereofto I the other party. 16. Notices pursuant to this contract shall be given by deposit in the United States Mail, Ie postage prepaid, addressed as follows: a. To ACSI: Mr. Richard L. Ruzicka, PRESIDENT I Animal Control Services, Inc. 3611 Grimes Robbinsdale, MN 55422 I b. To City: Mr. Brian F ritsinger City Administrator I City of Arden Hills 1450 West Hwy. 96 Arden Hills, MN 55112-5794 I Alternatively, notices required by this contract may be personally delivered to the persons name above. Notice shall be deemed given as of the date of personal service or as of the date of deposit I of the notice in the United States Mail. IN THE PRESENCE OF: C~UL~ES' INC'R~-n.~ I '13 . II-cY5-Qc., I IN THE PRESENCE OF: CITY OF ARDEN IDLLS .e BY: I I . CITY OF ARDEN HILLS PAGEIOF2 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT THE 12/16/96 COUNCIL MEETING ~ I CLAIMS PAID SINCE LAST COUNCIL MEETING illlQ9/96) 1...'cg,.."..J...cg,DA'IE.I....Vl!.NDOR ..... ,............1.. AM;oUNT...1 .....COMMEl'l'l'S. ~ I I I MO._" I 11344 12/13/96 Public Emplovees Retiremenl Assn. 2.535.74 First December P avroll 11345 12113/96 ICMA Relirement Trust - 457 1.121.92 Firsl December Payroll I 11346 12113/96 Slate Capitol Credit Union 2,803.95 First December P avroll 11347 12/10/96 MN Turf & Grounds Foundation (MTGF 40.00 Annual Conference Koesling 11348 12/10/96 Charlie Brown I 15.00 "Breakfast With Santa" - 12/14 -- 11349 12/12/96 i Buchen Environmental Services. Inc. I 17,535.00 Oak Avenue Sewer Relining Proiect I 11350 12/13/96 I Bover Ford Trucks, Inc. I 51,691.00 1997 Ford Truck - L8513 I I I Subtotal Paid Claims 75,742.611 I I Paid Claims From Above - 75,742.61 .. Add Unpaid Claims, Page 2 of 2 12,822.00 I Total Accounts Payable Claims 88,564.611 for Council Approval, 12/16 I I I I I Note: Checks for unpaid claims tolaling $63,607.39. were mailed I on December 10th, 1996 after approval al the December 9th Council Meeting. They were check numbers 11302-11343. This sequence corresponds to unpaid temporary numbers Tl- T42. Check numbers 11300-11301 were used for I alignment. C<AM~ .. I -------- I CITY OF ARDEN HILLS PAGE20F2 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 12/16/96 COUNCIL MEETING .. I UNPAID CLAIMS REGISTER: I[1EMI'JU..Ck.. DA'I1l...I... VllND()1l. .AM;()uiIiT...I....OOMM:i!NtrS II !~~co Ii ) . Ii I i TOOl 12/17/96 A 1 Hvdraulic Sales & Service 80.43 Vehicles #49 and #106 - Reoair Parts Ii T002 12117/96 The American Stores 8.91 Vehicle #16 - Reoair Parts i Ii T003 12117/96 Anderber~- Lund Printin. Comnanv 2,448.44 Recreation Guide - Winter 1996 Ii T004 12/17/96 AT&T 7j(;;"sas citY) 64.18 Current Invoices - Lone: Distance I T005 12/17/96 Beisswenoer's How-To Store 37.24 November Purchases - Public Works & Parks T006 12/17/96 Booth Documents & Publishers Comnanv 108.17 Do. and Cat Licenses - Receiol Book T007 12/17/96 Brake & EQuiomenl Warehouse 235.68 Vehicle #107 - Brake ParIS T008 12/17/96 BRC - Assisl Center 20.08 Liauor License Forms I T009 12/17/96 COP Im;wirI.!SVStems 334.75 Toner and DeveloDer - Cooier - TOlO 12/17/96 Fratta11one"s Hardware. Inc. 89.25 November Purchases - Public Works -, Galla;;ber's Service, Inc. TOll 12117/96 179.65 N ovem ber Service I T012 12117/96 Glenwoodlnmewood 19.40 N ovem ber Service TaB 12/17/96 G(;;;her Slate One Call, Inc, 31.50 N ovem ber Service T0l4 12/17/96 W. W. Grain.er. loc. 5.50 Belt - Shoo Furnace T015 12/17/96 Har Mar Lock & Kev 6.92 Kevs. - Water Tower and Booster I T016 12/17/96 Kinko's 242.31 Water Tower Reoorts T017 12/17/96 MN Pollution Control Agency 375.00 Collection System Operators Seminar-January, Stafford. Perron and Mooney T018 12/17/96 MN Pollution Control A.encv 16.00 Vehicles #45 & #105 - Inspection Reports Ie T019 12/17/96 MN Recreation & Park Association 27.50 Annual Meetinl! / Seminar - Walsh T020 12/17/96 Morton Salt 1,426.84 Road Materials T021 12/17/96 Northern States Power Comnanv 1,081.03 Current Invoices Ton 12/17/96 Northern Waler Works Sunnlv. Inc. 346.43, Water Main Renair Materials I T023 12117/96 Pitnev Bowes, Inc. 123.50 I Quarlerly Meter Renlal and Resel Charges T024 12117/96 Plaisted Comnanies, Inc. 495.071 Road Materials T025 12/17/96 Postmaster, St. Paul 321.51 i December / January Newsletter I 620.00 i 4Q96 Utility Billing T026 12/17/96 Ramsev County 63.72 i Eleclion Materials ___'___ T027 12/17/96 Rohde's Tree Service 1.929.781 Trees Removed - Hazelnut & Perrv T028 12117/96 T. A. Schifskv & Sons, Inc. 319.00 Road Materials I T029 12117/96 SI. Paul Book & Slatione.v' 120.55 Various Office SUDolies T030 12117/96 Timesaver Off Site Secretarial 241.25 Planning Commission - 12/04 105.501 "Truth-In-Taxation" Meetin. - 12/05 ----'!.031 12117/96 US West Communications 814.711 Current Invoices I T032 12/17/96 W arni;;-.- Lites of MN, Inc. 381.281 Water Main Break Countv Road E T033 12/17196 Winers and Wines Inc. 100.921 Paner Towels and Paner Ra.s L- - 1 I I Total Unpaid Claims 12.822.00 I I I c""'"' .. 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N N N N N N N N co; co; <:<'l M co; <:<"l M ~ ~ 'Ot ~ ~ 'of' """ 'of' ~ 'of' 'of' >- I- .i6 ~ & g I I I ~ ~ ~ ~ ~ I I m I & ~ ~ ~ & 8 S 8 8 1l ~ :g B ~ S a - ,~0~ ~ N ~ N N N N N N N N N N N N N N N ~ ~ <:<'l co; <:<'l <:<'l <:<'l <:<'l <:<'l <:<'l co; co; co; I l.) "'''" .. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .. ~ ~ ~ ~ ~ ~ ~ ~ ~ I ~ .. :. CITY OF ARDEN HILLS MEMORANDUM DATE: December 12, 1996 I TO: Brian Fritsinger, City Administrator I FROM: Cindy S. Walsh, Parks and Recreation Director l0~ SUBJECT: Barry O'Meara Outlotrrrail Access Land Transfer I Back€Tound I The residents of the Katie Lane/Katie Court neighborhood sent the City a copy of the petition to Mr. O'Meara asking that he pave the access from their neighborhood to the Hazelnut trail. Mr. O'Meara responded by indicating that he had given that parcel of property to the City. I However, the plat map and tax roles indicated that Mr. O'Meara had fee title to the parcel, which was identified as Outlot A rather than a trail access. I Attorney Filla contacted Mr. O'Meara to inquire whether he would be willing to transfer the property to the City for the purpose of a trail easement. Mr. 0' Meara indicated that he would be willing to convey this property to the city by Quit Claim Deed but that he is unwilling to pay for . any costs associated with the conveyance or with the payment of any delinquent taxes. At that time, Attorney Filla estimated that the delinquent taxes and recording fees would be approximately $300. I While the Council had some hesitation regarding the fees associated with transfering the parcel I from 0' Meara, there seemed to be a willingness to accept the Outlot for trail access purposes. The Parks and Recreation Commitee has reviewed the request from the residents to accept this trail access into our trail system. They passed a motion to recommend to the City Council that I the Quit Claim Deed be accepted from Mr. O'Meara, and the parcel be incorporated into the City's trail system. They feel it was appropriate to make any recommendation to pave the access. They intend to discuss the condition of the access with the residents in January along I with other trail access issues. Possible Park Dedication Requirement I There has been some discussion about this parcel being part of a previous park dedication requirement from Mr. O'Meara for the Hazelnut Park Subdivision or a retail development. I can not find any record that this parcel is part of a park dedication requirement. Our records indicate I that Mr. O'Meara has satisfied all of his park dedication requirements without dedicating this trail access to the City. I ~ I ,. ~ I Transfer of Outlot to the Citv .: Mr. O'Meara has signed a Quit Claim Deed for the conveyance of Outlot A, Hazelnut Park Addition No.2, to the City of Arden Hills. The fees associated with this transfer are as follows: $194.89 Delinquent Taxes $ 19.50 Recording Fee $ 5.00 State Deed Tax I $ 1.65 Environmental Fees $ 1.65 Conservation Tax $222.69 Total Cost to the City to accept the Outlot I Recommendation StatIrecommends accepting the Quit Claim Deed from Mr. O'Meara; thus, acquiring a trail I easement from the Katie Court/Katie Lane neighborhood to the City's existing trail. If the Council approves of this property transfer, it would be appropriate to make a motion to accept Outlot A from Barry O'Meara and designate it as a trail easement. I I I 81 I I I I I I I Ii I ---.---- I . ..!)::"'(...cr- IViJ':;.'- ~ TI\;s - loed is C\ (Dr! ~ CI" :. p[ tI ho'v'c t-I,\.c..- de v ( IoOU' July 17,1996 , 6i'n + tc oj th;" 1.1" 1"'1 \<.eche. Lee,v... OJ'eC<... Barry O'Meara ~' Co,^- \ei \..Iuu... h( \ P us - t~ 1874 Brenner Ave. ( . I Roseville, MN 55113 \e \Tc., e.xf\ui,.." D[\,,),., Vro\Jlel"l, ~~q11-'6 \\lCc"IL CiA.,ti~,,- Mj) I Dear Mr. O'Meara, \0 '2- I '3 '3 \ ~ N 1<..[.<. t \' e l (0 We are all residents of the Katie Lane I Court neighborhood. As you may know, there I has been a tremendous increase in the number of babies and children in the neighborhood in the last several years. Many of us like to walk, bike, rollerblade or push baby strollers over to Hazelnut Park or the Arden Hills pathway, but we are finding I it increasingly difficult to get up and down the deeply rutted sand access path at the end of Katie Lane. We remember that you have mentioned on several occasions that you planned to pave an access path. As current homeowners here, we feel it would I enhance the neighborhood and make our lives easier and safer if this path was paved now. It would also enhance the neighborhood in the eyes of future homeowners as well. Please give serious consideration to doing this soon - we would all greatly I appreciate it Hoping to hear from you soon! If Sincerely, I L,"~~i-(:'~ 5/Y&~d 33 fCi )V~ ~~~ ::-2J'-9721' I li;l, J (!,.I:t~ i."; 33,'1 k.,,-f--IG Lc,,,--<- ' , II "~:..L '-- Q \. C' .' 3305 f)c.it'; ~c~ 6il.327z I .Jl.;JJ , .uJ>Ul~ ~ :...)~ 330s- /"\~;I"-,,,--,,- ^ 3] ILl -L~ ~ 03b' {;/I'1C( I u~ cl1: , >Vy&~t!~ I I I ~~ ~v~ 3331 ~ ~ (,39-/637 I G:J. J< J~-1 J J / 0 ): a...tu.. L W>J-- &o.1{, -.2&26 A~~ o~ ~iU 3Z~/ C/- &3f-03'17 19j~ 3d- "lip ~~ 0- t- &3b-03D3 '3' cC: 37 ~ lJ,...e..~' f\\dk.-,,~l,..-f 3':',30 v-c...n (... LCr'_l". U IJ -,:) i ---=' (j --.2) . ~~::;> I ~c?''';~ (~ t..? ,5 - c /? "7 I ~ __~~ v.J- :2, ;; ~ / "~;.:<_:t~ Lk-n..(...- {,,:{'''-c;~7 .. - ...."._.~.. .. . I f);~ tG) /(lf1t~ J3~ Kcd-s. L~ G:,.~.5137 ~~ -/-- J):;J..lJ1.L-<-- ~ ]')'2. 'I j<: 7----<. t:------,- G '5';:; y 2. (; / .1 / .' ~ I' r ,/~.. ,--'--, ? :' .. ~7 " . ~ .11./. 1/"/1. ;::'2.}C Y..;_tLL (L (-.,)c.,'. ;:,).'>- .,<...t{,r.; l.v.A.~ .~-L<--..L~" .. ~~ oJ {iJL,J t~(,:(''''J 33.2." /{kL ;u~ ~ 3.3S-Jt~ I \ ~I /'( <f d'-1'n '^' '\..- I .iYJ..\' '--.-' 't '--S::fJ 1>-(.1'--- '-.f\l1 i' I i:-' ? .? ~ " I / .' , ~l '<'.:;.....d"\.. v J..-r" ...........:--; ~ t . '../A ~ /-/I. './'<' j.v..C_LY\ l"A.~-l'-1cY-" C}/,d-"--jl J ;{,t~....{__ -;7 L!.-;cL-Il.c 3~:3j5;} .ty::2;~. ~... ~(I).r: ./ 7'~ ... ! ,) !/ v' ) ~ Jef;; , l4;HCLi i (Lf){ q 33'3 [ -T<((W-:c'&tliC ('~(dq~~1 I I II . I I . I . . Ii ! I I . 3l''!;((}1,,) ..... ~ - I 0) -, ~, - N ". ;;; r , '" I ~ '" ('<) CI) ,- ..... , ~ ro:?j.J 0'- I , Y N ~'l ~ ~I - < '" '-'1~ ~'<.L_ " - -) I !O"PIl'l-, c. I iD1ll~ ~, VLZ --e-Ol (l) -:l ';:''''l~'1 ~ :-TOO~1 - I ~ ~ :;: ~ : @Jj . ~I <:f'" G'~ ('J cr c0 ~ , - <J; 1: I >r= , "' Il. , Cl: '" -t 0 I r n ll. ~ " '\ ;;; OV'Oj~1 . " . I l' v; ~il- " -1_ "l " ~ <li --J -3 '" " '~ i(() -0 I .1' '11").... 20) d ~ , 1- "l /'-- - " , . " I-'- 0 , U " I Q" <;;10'<:0\+) Q '- L.. " Q) " ~ ~ in 4- ~ - I f[) '~e;?~' C 2+ I ,-+- V ~!i~<;':"+)@ V '-' "0 (J .DC!- ~~ :: _ 0 ......... - ''"'t:\~. rl Na'j-r::: 0 ~_' O1;r ___ IS'> ("'I: l'l/. ~ 0 - t>''Zt. ~ '" ~ --+- rn d 1.11 ,-. ~ I ,- - ~ ~~ ~ :'&l~ oj V L. >- c\ .D >-- I a... -;- - '---' --+- '0 V "'Z~ V1 , ~ :j " '" .9 I , -(\ 0 ....- -\- 0 C S't";:::l"f ., 0 - ,- "'0' ("( E ~ '" . _'0 ogl -- I .::! "6VC:" ~ -\- + >Il ...... ":r 00/\ ,j ,- r-,~ ~ "'='1'2 0 cD I I I I. CITY OF ARDEN HILLS MEMORANDUM I DATE: December 13, 1996 I TO: Mayor and City Council Brian Fritsinger, City Administrat~ I FROM: SUBJECT: Mutual Aid Association Joint Powers Agreement I Back!!round At its December 9, 1996 Council meeting, the City Council authorized staff to enter into the I Joint and Cooperative Agreement for the use ofpersoDDel and equipment during emergencies. The Council did not adopt any resolution related to this action. I Representatives of the Regional Mutual Aid Association have requested that the enclosed resolution be adopted to formalize the relationship. I Recommendation Staffrecommends the City Council move to adopt Resolution #96-72, authorizing ajoint and .. cooperative agreement for use of personnel and equipment - Regional Mutual Aid Association. SF Isis I I I I I I I I. I . CITY OF ARDEN HILLS .. RAMSEY COUNTY STATE OF MINNESOTA . RESOLUTION NO. 96-72 A RESOLUTION AUTHORIZING A . JOINT AND COOPERATIVE AGREEMENT FOR USE OF PERSONNEL AND EQUIPMENT . REGIONAL MUTUAL AID ASSOCIATION BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, as follows: . WHEREAS, the City of Arden Hills desires to become a member of the Regional Mutual Aid . Association and its City Administrator is its authorized representative, and; Superintendent of Public Works its alternative representative; and WHEREAS, a mutual need exists between members of the Regional Mutual Aid Association to . share and assist one another in the areas of emergency, disaster control, and mitigation; and WHEREAS, the City of Arden Hills considers it to be in the best interests of the City to enter . into a mutual agreement with the other members of the Regional Mutual Aid Association. NOW THEREFORE, BE IT RESOLVED THAT the City of Arden Hills hereby elects to .. enter into agreement with the Regional Mutual Aid Association and hereby authorizes its City Administrator to represent the City of Arden Hills in this association and the City Administrator I is hereby authorized to sign said agreement on behalf of said City of Arden Hills. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS . THIS 16TH DAY OF DECEMBER, 1996. . DENNIS PROBST, MAYOR . ATTEST: . . BRIAN FRITSINGER, CITY ADMINISTRATOR . .. I I I. CITY OF ARDEN HILLS RAMSEY COUNTY I STATE OF MINNESOTA RESOLUTION NO. 96-69 . RESOLUTION CLARIFYING FINAL SUMS OF MONEY TO BE LEVIED FOR LEVY YEAR 1996 '- PAYABLE IN 1997 , . I BE IT RESOL YED by the City Council of the City of Arden Hills, Minnesota: that the - following final sums of money be levied for the levy year 1996, payable in 1997 upon taxable property in said City of Arden Hills for the following purposes: - JI LEVY BEFORE LEVY AFTER HACA HACA HACA I General Fund $1,920,003 $ 90,683 $1,829,320 I. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 16TH DAY OF DECEMBER, 1996. I DENNIS PROBST, MAYOR I ATTEST: I I BRIAN FRITS INGER, CITY ADMINISTRATOR I I. I I CITY OF ARDEN HILLS RAMSEY COUNTY - STATE OF MINNESOTA RESOLUTION NO. 96-70 RESOLUTION ADOPTING THE 1997 BUDGET WHEREAS, The City Administrator has prepared an annual budget and the City Council has met several times for the purpose of discussing the 1997 budget; and WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public hearing to adopt a budget; and WHEREAS, The City Council held a Truth in Taxation public hearing on December 5, 1996 to discuss the 1997 budget and has concluded the budget as prepared is appropriate - as adjusted for the 1997 Street Improvements Feasibility Report. - NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the attached 1997 budget be adopted and approved: -- Revenue and Expenditures and General Fund Transfers in Transfers out Taxes $1,776,250 General Gov't $ 554,490 =- Licenses & Permits 186,250 Public Safety 946,167 Intergovernmental 321,842 Public Works 487,035 - Charges for Service 31,150 Parks-Recreation 273,645 Fines & Forfeits 28,200 Other Financing Uses 192,550 Miscellaneous 88,820 - Other Financing Uses 21.500 Total General Fund 2,454,012 2,453,887 - - Special Revenue Funds 320,910 ( Comm Svc Prgrm, 279,665 - Park, Cable, TCAAP) . Debt Service Funds 89,000 (Advance Refunding) 700,000 Capital Project Funds I 927.560 (Non-Assess. Road Imprv., 1,802,710 I Mun. Land, PIR, DevlRedev, Cap & Fire Equip Sinking) Subtotal Governmental . Funds $4,791,482 $5,236,262 I .- . ---------- Resolution No. 96-70 Page Two December 16,1996 - Enterprise Funds $2274.335 (Water, Sewer, $2.008.172 Recycling, Surface Water Management- excluding Capital Outlay) TOTAL ALL FUNDS $7.065.817 $7.244.434 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 16TH DAY OF DECEMBER, 1996. - -- DENNIS PROBST, MAYOR -= ATTEST: - - - BRIAN FRITSINGER CITY ADMINISTRATOR - - I I I I -. . I~ - Ie CITY OF ARDEN HILLS MEMORANDUM I DATE: December 12, 1996 .... TO: Brian Fritsinger, City Administrator - Cindy S. Walsh, Parks and Recreation Director c:;J) ~ - FROM: - SUBJECT: Trail Pay Estimate #2 I Backllround The total contracted project amount with Thor Construction Co. , Inc. is $99,906.20. All of the I segments are included in this price. The first pay estimate of $31,704.94 mainly included excavation, retaining walls, and storm sewer/culvert work. I Percentalle ofProiect Completed The project is approximately 95% completed. All of the trail segments have been paved, and the I sodding work has been completed. There are a few areas where the side slopes were not properly finished which has resulted in cracked pavement along those edges. The contractor is aware that these areas will need to be fixed next Spring before I will recommend a final pay estimate to the Ie Council. Engineer Stonehouse and I have agreed on the items that need to be completed. An appropriate amount is recommened to be retained to ensure that the contractor will finish the following punch list items: I . Finish seeding all areas on the northern portion of project, not accomplished in 1996. . Extend east end of drain pipe under trail immediately south of Arden View Drive. I . Repair soft, broken area in the trail within the north segment by the townhouse development. . Place fill on side slopes as required to accomplish above. I . Repair washout area at north end ofretaining wall immediately north of Briarknoll Drive Install bituminous berm along inside pavement edge to prevent runoff from crossing trail. . Fix silt fence adjacent to trail in same area and place wood fiber blanket on side slope in I this area. I Engineer Stonehouse and I recommend retaining 5% of the total amount completed thus far until the Contractor completes the punch list items in the Spring of 1997. I Recommendation for Pav Estimate #2 If the Council approves of this pay estimate, it would be appropriate to make a motion to approve payment to Thor Construction in the amount of $58,803.35. I ,. I --------- - ". -~ ... .~ ~I~Aj -- - . ~." ~. .- .i_ .....' !O.\SllTI.\G E.\GI.\EER.\ I 1326 Energy Pork Drive ,... Si. Pool, MN 55108 MEMO 612,644,4389 - . 1,800,888,2923 - Fo",612,644,9446 - To: Mr. Brian Fritsingerbs. Cindy Walsh From: Greg Stonehouse b I Subject: 1996 Bike Trail Improvements Date: December 10, 1996 I Attached is a copy of Partial Pay Estimate NO.2 for the referenced project. As indicated on page three of the pay estimate, the total amount for construction completed to date is I $92,176.97 of a total contract amount of $99,906.20. We have recommended retaining 5% of this amount or $4.608.85 until the Contractor completes punchlist work in the :-,'~ :.'G\j::~:I'-<G spring of 1997. We anticipate additional costs for the project will not exceed the final . :':':'C:".;',\:\i~AL contract amount. '.'_ ';CP:\.~ :_.:.\,J'"c. If the Council approves of this pay estimate, it would be appropriate for the Council to .. : :: ~ :: '.'1':': ~:: approve payment to Thor Construction in the amount of $58,803.35, I will be present ;-:_CL'..I~ : ,,'.;:'n;G at your December 16, 1996, City Council meeting to answer any questions you or the . <,~--' .... Council may have regarding the pay estimate or the project in general. -: .',,',:: J'J~-.~.;'CN Sincerely, I :_::-C':.,'\,\ECHA,".C.:.~ .:',C",:::J.:~,G MSA,CONSUL NG ENGINEERS ;:'.'''-::;_~S::'SUi:Oj . ~ :':':..1 : 'S~:,\::':i'<~::C'lS tonehouse, P.E. I GJS:tw Attachment I 051.121O.dec I OFFICES IN: I MINNEAPOLIS .. PRIOR lAKE SI. PAUL WASECA An Equal Opportunity Employer I . ", - '. PARTIAL PAy)IE~T EST[\1ATE NO.2 I FRO:\-I: SEPTEMBER 14, 1996 TO: NOVEMBER 3D, 1996 , CO~TRAcrOR: THORCONSTRUCTtON COMPANY,INC. ADDRESS: S400 NE MAIN STREET, SUITE 203, MINNEAPOLIS, MN 55421 O\Wlo'ER: CIIT OF ARDEN HilLS, MINNESOTA - PROJECT: [996 BIKE TRAIL IMPROVEMENTS (520.ojl-20) - COMPLETION DATE A.\IOlfr'j"T OF CO~TRAcr: .. ORIGI~AL: SEPTEMBER 30, 1996 ORIGI~'AL: S 37,385.53 I REVISED: REVISED: S 99,906.20 - - ~- SCHFntJl E 1 0 11)96 RIKF. TRAn. IMPROVF.MF1'Io'TS _ RASF. Bm I COMMON EXCAVATtON (P) CY 1225 4.52 0,00 0,00 (,225.00 5,537.00 - 2 GR.A.\lULAR BORROW TN 110 4.52 -20.00 -90.40 90,00 406.80 II J MUCK EXCAVATION CY 250 6.78 -250.00 -1,695,00 0,00 0.00 4 CLASS 5 AGGREGATE BASE TN 450 t2.80 450.00 5,760.00 450.00 5,760.00 5 2331 TYPE 41 BITUMtNOUS WEAR TN 150 44.40 L50.00 6,660.00 150.00 6,660.00 .. 6 CONCRETE BLOCK RETAINING WALL SF 500 12.37 0,00 0.00 500.00 6,(85.00 7 CONCRETE smEW ALK SF 620 4.24 620.00 2,628.80 620.00 2,628.80 8 PEDESTRIAN RAMPS FA 2 536.75 100 536.75 100 536.75 I 9 SIGNAGE LS I 337.79 100 337.79 100 337.79 10 lS" HOPE STORM SEWER LF 20 22.60 0,00 0,00 20.00 452.00 II l8" HOPE FES FA I l41.25 0,00 0,00 100 141.2.5 I 12 IS" HDPE FES WrTRASHGUARD FA I 339.00 0,00 0,00 100 339.00 IJ 24" HDPE STORM SEWER LF 20 27.12 0,00 0,00 20.00 542.40 14 24" HDPE FES FA I 214.70 0,00 0,00 100 214.70 I 15 24" HOPE FES W/TRASHGUARD FA I 423.75 0,00 0,00 100 423.75 16 CLASS HI RIP RAP' CY 9,' 45.20 4.50 203.40 4.50 203.40 17 SILT FENCE LF 500 1.70 -200.00 -340.00 300.00 510.00 I 18 BALE CHECK FA 18 5.65 0,00 0,00 0,00 0,00 19 LA WN/BOULEV ARD SOD 5Y 400 2.83 400.00 1,132.00 400.00 1,132.00 20 WOOD FIBER BLANKET (HIGH VELOCITY) 5Y 600 3.96 600,00 2.376.00 600,00 2.376.00 I T SCHEDL1.E 1,0 1996 BIKE TRAIL IMPROVEMENTS - BASE BID-TOTAL 17,509.34 34,386.64 I srHFDHI.F. 2 0 AI.TERNATE A I COMMON EXCAVATION (P) CY 135 4.52 0.00 0,00 135.00 610.10 2 CLASS 5 AGGREGATE BASE TN 225 12.80 225.00 2,880.00 225.00 2,880.00 I 3 233l TIPE 41 BITUMINOUS WEAR TN 7S 4-1,40 75.00 3,330.00 75.00 3,330.00 4 CONCRETE BLOCK RETAINING WALL SF 480 12.37 0.00 0,00 480.00 .5,937.60 ,. , PEDESTRIAN RAMPS FA 2 536.75 0,00 0.00 0.00 0,00 I n:\cletical\520\520051112.XLS PACE I 520-051-30 - "" I .' 6 SIGN AGE LS 1 479.27 1.00 479.27 1.00 479.27 I 7 LA WN/BOULEV ARD SOD SY 300 2.83 300.00 849.00 300.00 849.00 T SCHEDULE 2.0 ALTER."';ATE A-TOTAL 7,538.27 14.086.07 I - seREnel F. 3 0 AI TER:'IlATF. R 1 COMMON EXCAVATrON (P) CY 82S 4.52 0,00 0,00 825.00 3,729.00 - . 2 CLASS 5 AGGREGATE BASE TN 265 12.80 265,00 3,392.00 265.00 3,392.00 ) 2331 TYPE 41 BITUMrNOUS WEAR TN 90 44,40 90,00 3.996.00 90,00 3,996.00 I 4 PEDESTRIAN RAMPS EA ) 536.75 0,00 0,00 0,00 0,00 , S" HDPE CULVERT LF 10 13.56 0,00 0,00 20.00 271.20 - 6 S" HDPE FES EA 2 I 69..'iO 2,00 339.00 2,00 339.00 7 SrGNAGE LS 1 161.67 1.00 161.67 1.00 16L67 -- 8 CLASS II RIP RAP CY ),6 45.20 0,00 0,00 ),60 162.72 l. - , LAWN/BOULEVARD SOD SY )00 2.83 270.00 764.10 270.00 764.10 - T SCHEDULE 3.0 ALTER."IATE 8-l'OTAL 8,652.77 12,815,69 Ik rHA"'~R ORDRR !'\iO I. SCHEDUI,F. 4 0 ALTER:"olATF. C 1 COMMON EXCAVAT!ON (P) CY 1120 4.52 0,00 0,00 1,120.00 5,062.40 2 GRANULAR BORROW CY 40 4.52 -40.00 -ISO.80 0,00 0,00 .. ) MUCK EXCA V A TrON CY 40 6.78 -4{),OO -271.20 0.00 0,00 4 CLASS 5 TN 670 12.80 520.19 6,658.43 520.19 6,658.43 , 2331 BITUMINOUS WEAR TN 220 44.40 250.93 11,141.29 150.93 11,(41.29 I 6 CONCRETE BLOCK RETA!NING WALL LF 300 12.37 300.00 3,711.00 300.00 3,111.00 7 SlGNAGE LS 1 400.00 LOO 400,00 1.00 400.00 8 8- HOPE STORM SEWER LF 20 13.56 0,00 0,00 20.00 271.20 I 9 SAWCUT & REMOVE BITUMINOUS SY 32 6,00 6,00 36.00 6,00 36.00 10 SOD SY 1275 2.83 1,275.00 3,608.25 1.275.00 3,608.25 11 SEED AC US 700.00 0,00 0.00 0,00 0,00 I T CllA.""iGE ORDER NO, 1. SCHEDULE 4.0 ALTER."iATE C-TOTAL 15.102.97 30,888.51 I TOTAL AMOL'l\tT THIS PERIOD .58,803.35 TOTAL AMOIDiT TO DATE 92,176.97 I I I .. n: \clerical\520\5100S1 In. X LS PAGE 2 520.051-30 I I' - '. I - SCHEDULE 1.0 1996 BIKE TRA1L IMPROVEMENTS - BASE SID--TOTAL ]7,509.J4 34,386.64 SCHEDULE 2.0 ALTERNATE A--TOTAL 7,5)8.27 14,086.07 - SCHEDULE 3,0 ALTERNATE B--TOTAL 8,652.77 12.8[5.69 .lII CHANGE ORDER NO. I - SCHEDULE 4.0 ALTERNATE C..TOTAL 25,102.91 3D,RRS..S7 - - ~I - - , - I I. I I I I I I I ,. I n: \clerical\520\5200511fl. X LS PAGE 3 520-05[-30 ~ 'I I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. .' CONTRACTOR: THOR CONSTRUCTION CO., INC. BY: ~\ n ~ r:? C-"", I TITLE: \lY - DATE: j_J-- '"' .-v, t.. - 10. - Based on the ENGINEER'S on.site inspections as an experienced and qualified design - I~ professional and on review of application for payment and the accompanying data and schedules. the ENGINEER has determined. to the best of his knowledge and belief. that the quantities shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation - of such work as a functioning Project upon Substantia! Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualifications stated in - his recommendation), and that payment of the amount recommended is due Contractor(s); - , but by recommending any payment. the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures of construction or safety precautions or progtams incident thereto or that the ENGINEER has made any I examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials. or equipment has passed to the Owner free and clear of any lein. claims, security interests or encumbrances, .. or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. ENGINEER: MSA, CONSULTING ENGINEERS . ~;0Stf, BY: . TITLE: G\i0, bt t-... \ '2e"t DATE: (f.,~.Mc- \ cA b I Approved by Owner/Commission I CITY OF ARDEN HILLS, MINNESOTA I BY: TITLE: I DATE: I .. END.XLS I I~ ..- I '.M~ . , IO\SILTIIG'[\GI\EERS MEMORANDUM I 1326 Energy Park Dr;" St. Poul. MN 55108 612,644,4389 I 1,800,888,2923 To: Mr. Brian Fritsin~r. Dwayne Stafford Fox: 612,644,9446 From: Greg Stonehouse I Subject: 1996 Street Improvements Project Date: December 9, 1996 I Attached is a copy of Partial Pay Estimate No.3 for the referenced project. As indicated on page eight of the pay estimate, the total amount for construction completed to date is - $356,542.05 of a total contract amount of $397,890.43. We have recommended retaining - 5 % of this amount or $17,827 .10 until the Contractor completes punchlist work in the spring of 1997. We anticipate additional costs for the project will not exceed $12,000, I ~,:~ :\G'i"<CCK,r-..G thus keeping the final construction costs approximately 3 % under the original contract amount and approximately 8% under the final contract amount. which included two ::'.,'~:)\MEN~AL le:~:'c change orders. ..'"', .:01,,'.1 ::.'::.'iils-E If the Council approves of this pay estimate, it would be appropriate for the Council : ,,_,~; \_,~,".L to approve payment to T.A. Schifsky & Sons in the amount of $133,372.67. I will I :.,~'''E'I'\iG be present at your December 16, 1996. City Council meeting to answer any questions you -.-~ '~ or the City Council may have regarding the pay estimate or the project in general. I -;.\~iS;;c~TATi8N Thank You. ::_:-:=~:; (,\L/,\;<,:C"lj,~jiC~L I ::',':'.\:::);\G 'c GJS:tw ::::':i~~ )'s~~:au~;ON Attachment I .,";. :'5-E,'.';=::MRCl~ 068,0913.dec I I I OFFICES IN: ~INNEAPOllS PRIOR LAKE SI. PAUL I WASECA An Equal Opportunity Employer ----- ----- ... ... PARTIAL PAYMENT ESTL'"L\. TE .- NO.3 FROM: SEPTEMBER I, 1996 I TO: NOVEMBER 30, 1996 CONTRACTOR: T .A. SCHIFSKY & SONS, INC. I ADDRESS: 2370HTGHWAY36, N. ST. PAUL, MN 55109 OWNER: CITY OF ARDEN HILLS, MINNESOTA PROJECT: 1996 STREET MAINTENANCE IMPROVEMENT (520-068-30) I COMrLETIO~ DATE AJ."IOUNT OF CO/'t.'TRACT: ORIGINAL: SEPTEMBER 13, ]996 ORIGI:iAL: $ 379,973.43 REVISED: OCTOBER 18, 1996 REVISED: $ 397,890.43 I I SCHEmJI E 1 0 OAK A VENl:F: - I CLEAR AND GRUB ACRE 0,25 1,100.00 0.25 275.00 0.25 275.00 - 2 REMOVE CMP PIPE LF 53 11.00 0,00 0,00 53.00 583.00 3 REMOVE CATCH BASIN EA I 220.00 0,00 0,00 2,00 440,00 I 4 COMMON EXCA V A TION (P) CY 2010 4.45 2,010.00 8,944.50 2,0 LO.oo 8,944.50 5 SUBGRADE EXCA V A TiON CY 1850 4.45 168.00 747.60 !.368.00 6,087.60 6 SELECT GRANULAR BORROW - CV CY 1850 7,00 168.00 1,176.00 (.368.00 9,576.00 7 SUBGRADE PREPARATION ROST A 15 125.00 15.00 1,875.00 15.00 1,875.00 .. 8 TOPSOIL BORROW - CV CY 350 6,00 150.00 900,00 L'iO.oo 900,00 . AGGREGATE BASE -- CLASS 5A TN 2350 7,25 754.33 5,468.89 2,350.00 (7,037.50 10 MILL 8(TUMINOUS SURFACE SY 90 L.50 10.00 15.00 10.00 15.00 . 11 TYPE 4 LA BITUMINOUS WEAR COURSE TN 410 22.50 410.00 9,225.00 410.00 9,225.00 12 TYPE 31B BITUM[NOUS BASE COURSE TN 530 21.50 504.76 10,852.34 504.76 LO,852.34 13 r BITUl'vHNOUS DRIVEWAY PAVEMENT SY 490 LO.OO 555.00 5,550.00 555.00 5,:550.00 . 14 BITUMINOUS FOR TACK COAT GAL 220 1.00 220.00 220.00 220.00 220.00 15 SURMOUNT ABLE CONe. CURB & GUTTER LF 3555 6.40 3,:576.00 22,886.40 3,576.00 22,886.40 16 CONCRETE MEDIAN TAPER EA 1 220.00 0,00 0,00 0,00 0,00 17 6" CONCRETE DRIVEWAY PAVEMENT SY 140 27.66 120.00 3,319.20 120.00 3,3L9.20 I 18 6" CONCRETE DRIVEWAY APRON SY 260 27.66 268.00 7,412.88 268.00 7,4L2.88 I. INLET PROTECTION EA 5 82.00 0.00 0,00 5,00 4LO.00 20 SODDING, TYPE LAWN & BOULEVARD SY 4000 1.47 2,820.00 4,145.40 2,820.00 4,145.40 I " 4" PERFORATED BDPE PIPE DRAIN WITH LF 3:5:55 3,00 1,620.00 4,860.00 2,750.00 8,250.00 TYPE I GEOTEXTIlE SOCK 22 DRAIN TILE CORE CONNECTIONS EA 6 165.00 0,00 0,00 6.00 990.00 I 23 18" RCP SAFEIT APRON EA 2 682.00 0,00 0,00 2,00 1,364.00 24 12" RCP PIPE CL III, DEStGN 3006 LF 81 27.50 0,00 0,00 81.00 2,227.:50 25 18" RCP PIPE CL HI, DESIGN 3006 LF 47 31.90 n,OO 0,00 75.00 2,392.50 I 26 CONSTRUCT MANHOLE, STORM 48' DIA. EA 1 1,100.00 0,00 0,00 2,00 2,200.00 27 CONSTRUCT CATCH BASIN, 24" x 3f)" EA 4 935.00 0,00 0,00 3,00 2,805.00 28 RECONSTRUCT MANHOLE EA 1 880.00 0,00 0,00 1.00 880.00 2. ADJUST FRAME AND RING CASTING EA 8 125.00 8,00 1,000.00 8,00 1,000.00 I 30 ADJUST VALVE BOX EA 1 75.00 1.00 75.00 1.00 75.00 31 REPAIR BROKEN VALVE BOX EA I 220.00 1.00 220.00 1.00 220.00 .. 32 RANDOM RiP RAP, CLASS 3 CY 3,6 27.50 0,00 0,00 3,60 99,00 33 FURNISH & PLANT SHRUB EA 12 40.00 12.00 480.00 12.00 480.00 34 WOOD FIBER BLANKET, TYPE REGULAR SY 100 1.76 tOO.OO 176.00 100.00 176.00 n: \c lericaL\.520\520068#3. X LS PAGE l 520..Q68~30 . I . - -=. , 3S SILT FENCE PREASSEMBLED LF 250 2,00 0,00 0,00 0,00 0,00 , 3. SEEDING ACRE 0,25 3,080.00 0,00 0,00 0,00 0,00 T SCHEDULE 1.6 OAK AVENUE-TOTAL 89,824.21 132,913,82 1 SCHRDm F. :2.0 EIDE CIRCI E 1 CLEAR AND GRUB TREE FA 1 L50.00 0,00 0,00 0.00 0.00 I 2 REMOVE RCP PIPE LF .8 lUX) 0,00 0,00 0,00 0,00 3 REMOVE CA Tel-( BASIN FA 1 220.00 0,00 0,00 1.00 220.00 . REMOVE CONCRETE CURB & GUTIER LF 50 2.50 35.00 87.50 50.00 125.00 - 5 SALVAGE WOOD FENCE LS 1 200.00 0,00 0,00 0,00 0.00 6 COMMON EXCAVATION (P) CY 870 4.45 n,OO 0,00 870.00 3,871.50 - 7 SUBGRADE EXCA V A TION CY 700 4.45 0,00 0,00 525.00 2,336.25 .I- 8 SELECT GRANULAR BORROW. CV CY 700 7.00 0,00 0,00 525.00 3,675.00 . SUBGRADE PREPARATION RDSTA 3,5 150.00 3.50 52.5.00 3.50 525.00 - 10 TOPSOIL BORROW. CV CY 110 .,00 50.00 300,00 50.00 300.00 ... 11 AGGREGA IE BASE -- CLASS SA TN 870 7.25 400.00 2,900.00 870.00 6,307.50 I 12 MILL BITUMINOUS SURFACE SY 50 2.50 6,00 15.00 .,00 15.00 13 TYPE 41A BITUMINOUS WEAR COURSE TN 180 23.00 l80.00 4,140.00 180.00 4, (40.00 " TYPE 31 B BITUMINOUS BASE COURSE TN 225 22.00 11.83 260.26 214.14 4,71;5.48 .. 15 2' BlTUMINOUS DRIVEWAY PAVEMENT SY <10 10.00 100.00 ] ,000.00 100.00 1,000.00 I. BITUMINOUS FOR TACK COAT GAL 'S LOO 95.00 9:5.00 95.00 95.00 t7 4' CONCRETE WALK SF 50 3.08 100.00 308.00 100.00 308.00 18 B618 CONCRETE CURB & GUITER LF 870 7,90 0,00 0,00 7:50.00 .5,925.00 . " 6' CONCRETE DRIVEWAY PAVEMENT SY 60 30.76 47.00 1,445.72 47.00 1,445.72 20 6' CONCRETE DRIVEWAY APRON SY 85 30.76 70.00 2,1:53.20 70.00 2,153.20 21 CONC. PED. RAMP.. EXPOSED AGG. FA I 80,00 LOO 80,00 LOO 80,00 . 22 INLET PROTECTION FA 2 82.50 0,00 0,00 2,00 165.00 23 SODDING. TYPE LAWN & BOULEVARD SY 1190 1.47 900,00 1.323.00 900,00 1,323.00 2. 4" PERFORATED HOPE PIPE DRAIN WITH LF 850 5.50 0,00 0,00 770.00 4,235.00 I TYPE I GEOTEXTILE SOCK 25 DRAIN TILE CORE CONNECTIONS FA 2 16.5.00 0,00 0,00 2,00 330.00 2. 18" RCP SAFETY APRON EA 1 682.00 0,00 0,00 1.00 682.00 . 27 12" RCP PIPE CL Ill, DESIGN 3006 LF 30 27.50 0,00 0,00 36,00 990,00 28 IS" RCP PIPE CL III, DESIGN 3006 LF 60 31.90 0.00 0.00 0.00 0,00 2. CONSTRUCT CATCH BASIN, 24" x: 36" FA 2 925.00 0,00 0,00 2,00 1.850.00 30 ADJUST FRAME AND RING CASTING FA 3 L25.oo 3,00 375.00 3,00 375.00 . 31 ADJUST VALVE BOX FA 2 75.00 2.00 !50.00 2,00 150.00 32 RANDOM RIP RAP, CLASS 3 CY .,. 27.50 0,00 0,00 0.00 0,00 33 FURNISH & PLANT TREE FA 1 250.00 0,00 0,00 0,00 0.00 . 3' WOOD FIBER BLANKET, TYPE REGULAR SY 90 1.76 0,00 0,00 0,00 0,00 35 SILT FENCE PREASSEMBLED LF 40 2,00 0,00 0,00 0,00 0,00 36 SEEDING ACRE 0,1 3,080.00 0.00 0.00 0,00 0,00 I T SCHEDULE 2,0 EIDE CIRCLE-TOTAL 15,157.68 47,337.65 ,. SCHF:DllI F.] 0 PASr.AI AVF.NlIF. 1 REMOVE CATCH BASIN FA 2 210.00 0,00 0,00 2,00 420.00 2 REMOVE CONCRETE CURB & GUITER LF 25 2.50 0,00 0,00 21.00 52..50 3 COMMON EXCAVATION (P) CY SOO 4.45 0,00 0,00 500.00 2,225.00 I n: \t;]erical\520\520068#3 . XLS PAGE 2 .520-068-30 . I - e=- r 4 SUBGRADE EXCAVATION CY 375 4.45 0,00 0,00 280.00 1,246.00 5 SELECf GRANULAR BORROW. CV CY 375 7,00 0,00 0,00 280.00 (,960.00 r 6 SUBGRADE PREPARATION RDSI A 4 LSO.OO 4,00 600,00 4,00 600,00 7 TOPSOIL BORROW. CV CY 80 6,00 50.00 300.00 50.00 300.00 8 AGGREGA IE BASE -- CLASS SA TN 475 7.50 10.07 75.53 475.00 3,562.50 I 9 MILL BITUMINOUS SURFACE SY 9ll 2.50 10.00 25.00 10.00 25,00 10 TYPE 4LA BITUM(NQUS WEAR COURSE TN 9ll 25.00 9ll,OO 2,250.00 9ll,OO 2,250.00 " TYPE 31B BITUM[NOUS BASE COURSE TN 105 26.00 0,00 0.00 101.88 2,64B.88 12 2" BITUMINOUS DRIVEWAY PAVEMENT SY 110 LO.oo 6[,00 610.00 6t.00 610.00 I 13 8tTUMINOUS FOR TACK COAT GAL 50 1.00 50,00 50.00 50.00 50.00 14 4. CONCRETE WALK SF 9ll 3.08 )2,00 98.56 32.00 98.56 15 8618 CONCRETE CURB & GUTTER - LF WO 7,911 0,00 0,00 713.00 5,632.70 16 6" CONCRETE DRIVEWAY PAVEMENT SY 0 30.76 40.00 1,230.40 40,00 1,230.40 -' 17 6" CONCRETE DRIVEWAY APRON SY 50 30.76 48.00 1,476.48 48.00 1,476.48 18 CONCRETE PAD - 4' WIDE EA I 330.00 LOll 330.00 LOll 330.00 -, I' INLET PROTECTION EA 2 82.50 0,00 0,00 2,00 165.00 - 20 SODDING, TYPE LAWN & BOULEVARD SY ~IO 1.47 760.00 1,1l7.20 760.00 1,117.20 . 21 4" PERFORATED HDPE PIPE DRAIN WITH LF 800 5.50 0,00 0,00 476.00 2,618.00 I TYPE I GEOTEXTfLE SOCK 22 DRAIN T(LE CORE CONNECTIONS EA 2 165.00 0,00 0,00 2,00 330.00 23 CONSTRUCT MANHOLE, STORM 48" DlA. EA I I,LOO.OO 0,00 0,00 LOll 1,100,00 24 CONSTRUCT CATCH BASIN, 24" x 36" EA I 925.00 0,00 0,00 LOll 925 .00 e. 25 ADJUST FRAME AND RING CASTING EA 2 125.00 2,00 250.00 2,00 250.00 26 ADJUST VALVE BOX EA I 75.00 LOll 75.00 LOll 75.00 27 TRANSPLANT 2" EVERGREEN EA I 200.00 0,00 0,00 0,00 0,00 I SCHEDULE 3,0 PASCAL AVENUE-TOTAL 8,488.17 31,298.22 SC.HF.D11T F. 4.0 McCRACKRN I ANE I I SALVAGE & REINSTALL FLARED END SECT. EA I 4L2.50 0,00 0,00 1.00 412.50 2 REMOVE FLARED END SECTION EA I 110.00 0,00 0,00 1.00 llO.OO 3 REMOVE CONCRETE CURB & GUTrER LF 200 2.50 0,00 0,00 2[2.00 530.00 I 4 COMMON EXCAVATION (P) CY 140 4.45 0,00 0,00 140.00 623.00 5 SUBGRADE EXCA V A TION CY 0 4.45 0,00 0,00 0,00 0.00 'i 6 SELECT GRANULAR BORROW - CV CY 0 7,00 0,00 0,00 0,00 0.00/ I 7 SUBGRADE PREPARATION RDST A 6 L50.00 0,00 0,00 6,00 900,00 8 TOPSOlL BORROW - CV CY 50 6,00 50.00 300.00 50.00 300.00 . AGGREGA IE BASE n CLASS SA TN 30 10.00 0,00 0,00 0,00 0,00 . 10 MILLED BITUMINOUS/SALVAGED CLASS 5 CY 310 8.45 0,00 0,00 310,00 2,619.50 " MILL BITUMINOUS SURFACE SY 50 2.50 20.00 50.00 20.00 50.00 12 TYPE 41A BITUMINOUS WEAR COURSE TN 200 24.00 0,00 0,00 L69.5L 4,068.24 I 13 TYPE 31 B BITUMINOUS BASE COURSE TN 250 23.00 0,00 0,00 243.51 5,600.73 14 2" BITUMINOUS DRIVEWAY PAVEMENT SY 12S 10.00 35.00 350.00 35.00 350.00 15 BITUMINOUS FOR TACK COAT GAL 100 1.00 0,00 0,00 LOO.OO 100.00 " SURMOUNTABLE CONC. CURB & GUITER LF 200 13.20 0,00 0,00 254.00 3,352.80 I 17 6" CONCRETE DRIVEWAY PAVEMENT SY 18 30.76 0,00 0,00 0.00 0,00 18 INLET PROTECTION EA 2 82..50 0,00 0,00 2,00 16.5.00 .. I' SODDING. TYPE LAWN & BOULEVARD SY 81M) L.47 485.00 712.95 485.00 712.95 20 EDGE DRA.INS LF .50 5.50 0,00 0,00 1,135.00 6,242.50 21 EDGE DRAIN CORE CONNECTlONS EA 2 165.00 0,00 0,00 2,00 330.00 n;\derical\520\.520068#3. XLS PAGE 3 520-068-30 I I . '. - 22 18~ RCP SAFETY APRON EA I 682.00 0,00 n.oo 1.00 682.00 23 CONSTRUCT CATCH BASIN, 24~ It 36" EA 2 935.00 0,00 0,00 2,00 1,870.00 - 24 ADJUST FRAME AND RING CASTING EA 3 125.00 0,00 0,00 3,00 375.00 25 ADJUST HYDRANT AND VAt VE BOX EA I 550.00 1.00 550.00 1.00 550.00 1 26 ADJUST VALVE BOX EA 1 75.00 0,00 0,00 1.00 75.00 SCHEDULE 4.0 McCRACKEN LANE -TOTAL 1,962.95 30,OL9.22 I sc.HF.D1n Ii: S 0 RIDGEWOOn COlIRT 1 COMMON EXCA V A TION (P) CY 120 5,00 0,00 0,00 120.00 600,00 2 SUBGRADE EXCA V A TrON CY 95 4.45 0,00 0,00 0,00 0,00 v - 3 SELECT GRANULAR BORROW 4 CV CY 95 7,00 0,00 0,00 0,00 0,00 t.- - 4 SUBGRADE PREP ARA TION RDST ^ 8.J 150.00 0,00 0,00 8.30 1,245.00 j 5 TOPSOtl BORROW - cv CY 22 6,00 22.00 132.00 22.00 132.00 - 6 AGGREGATE BASE .- CLASS SA TN 15 to.OO 0,00 0,00 0.00 0.00 v 7 MILLED BITUMINOUS/SALVAGED CLASS 5 CY 195 [6.10 0,00 0.00 [95.00 3,139.50 - J . MILL BITUMINOUS SURFACE SY 180 2,00 0,00 0,00 341.00 682.00 I 9 TYPE 41A BITUMINOUS WEAR COURSE TN 165 24.00 9.05 217.20 214.05 5,137.20 10 TYPE 31B BITUMrNOUS BASE COURSE TN 145 23.00 0,00 0,00 197.85 4,550.55 11 2" BITUMINOUS DRIVEWAY PAVEMENT SY 50 10.00 10.00 100,00 10.00 100.00 12 BITUMINOUS FOR TACK COAT GAL 80 1.00 0,00 0,00 80,00 80,00 .. 13 BITUMINOUS BERM LF 1760 0.75 1,760.00 1,320.00 1,760.00 1,320.00 14 SODDING, TYPE LAWN & BOULEVARD SY 275 1.47 275.00 404.25 275.00 404.25 I SCHEDULE 5.0 RIDGEWOOD COURT-TOTAL 2,173.45 17,390.50 SCHEDm E 6 () I AMF.nl CIRCLE SEAL COAT I I BITUM[NOUS MATER(AL, CRS-2 GAL 390 0.9! 0,00 0.00 390.00 354.90 2 FA-2, CL.e., AGGREGATE TON 19 ]9.25 0.00 0,00 17.00 327.25 3 CRACK SEAL LF 190 0.62 0.00 0,00 240.00 148.80 I SCHEDULE 6.0 LA.."\1ETII CIRCLE SEAL COAT-TOTAL 0,00 830.95 . SClIImn,F. 7 () LAMEnl I ANF. SEAl, COAT I BITUMINOUS MATERIAL, CRS-2 GAL 875 0.91 0,00 0,00 875.00 796.25 2 FA.2, CL.C., AGGREGATE TON 44 19.25 0,00 0,00 39.00 750.75 3 CRACK SEAL LF 360 0.62 0,00 0,00 450.00 279.00 I SCHEDULE 7,0 LAl\1ETfI LAA'E SEAL COAT-TOTAL 0,00 1,826.00 I SCREDIILE II 0 FERNWoon ROAD SEAL COAT I BITUMINOUS-MATERIAL, CRS-2 GAL 295 0.91 0,00 0,00 295.00 268.45 2 FA-2, CL.C., AGGREGATE TON " 19.25 0,00 0,00 13.00 250.25 ~ 3 CRACK SEAL LF 180 0.62 0,00 0,00 225.00 139.50 SCHEDULE 8.0 FERNWOOD ROAD SEAL COAT-TOTAL 0.00 658.20 I n; \clerical\520\520068#3. X15 PAGE 4 520...()68.30 . I .' SCHRDULE 9 0 Jo'F.RNWOOn COIlRT SEAL COAT t BITUMINOUS MATERIAL, CRS-2 GAL 255 0.91 0,00 0,00 255.00 232.05 2 FA-2, CL.e., AGGREGATE TON t3 [9.25 0,00 0,00 (1.00 2L1.75 ~ 3 CRACK SEAL LF 180 0.62 0,00 0,00 225.00 139.50 SCUEDULE 9.0 FER.."'iWOOD COURT SEAL COAT-TOTAL 0,00 583.30 , SCHEDlTl.... 10 0 EDGEWATER AVENUE SEAL C.OAT I 1 BITUMINOUS MATERIAL, CRS-2 GAL m 0.91 0,00 0,00 535.00 486.85 2 FA-2, CLC., AGGREGATE TON 27 19.25 0,00 0,00 24.00 462.00 3 CRACK SEAL LF 450 0.62 0,00 0,00 560.00 347.20 - SCHEDULE 10.0 EDGEW ATER A VENUE SEAL COAT-TOTAL 0,00 1,296.05 - i. sr.HFDm Ii: 11 0 P.IIDIA:"tl OAKS CIRCLF. SEAL COAT - , BLTUMINOUS MATER(AL, CRS-2 GAL 380 0.91 0,00 0,00 0,00 0,00 - 2 FA-l, CL,C., AGGREGATE TON 19 19.25 0,00 0,00 0,00 0,00 ~ 3 CRACK SEAL LF 290 0.62 0,00 0,00 365.00 226.30 . SCHEDULE 11.0 INDIAN OAKS CIRCLE SEAL COAT-TOTAL 0,00 226.30 SCHRom F 12.0 INmAN OAKS COURT SEAl COAT .. 1 BITUMINOUS MATERIAL, CRS-2 GAL 630 O.9L 0,00 0,00 630.00 573.30 2 FA.2. CL.C., AGGREGATE TON 32 19.25 0,00 0,00 28.00 539.00 3 CRACK SEAL LF 360 0.62 0,00 0,00 450.00 279.00 I SCHEDULE 12.0 INDIAN OAKS COURT SEAL COAT-TOTAL 0,00 [,391.30 SCHF.Om F.1J 0 ROYAl lAW SFAI COAT . 1 BITUMINOUS MATERIAL, CRS-2 GAL 960 0.91 0,00 0,00 960.00 873.60 2 FA-2, CL.C., AGGREGATE TON 48 19.25 0,00 0,00 42.00 808.50 3 CRACK SEAL LF 580 0.62 0,00 0,00 725.00 449.50 I SCHEDULE 13.0 ROYAL LA.'IE SEAL COAT-TOTAL 0,00 2,IJL60 sc.HF.mn F. 14 0 WEST FI.ORAL DRIVE SEAL COAT . 1 BITUMINOUS MATERIAL, CRS-2 GAL 1I75 0.91 0,00 0,00 1,175.00 1,069.25 2 FA-2, CL.C., AGGREGATE TON 60 19.25 0,00 0,00 52.00 1,00L.00 I 3 CRACK SEAL LF 650 0.62 0,00 0,00 810.00 502.20 SCHEDULE 14,0 WEST FLORAL DRIVE SEAL COAT-TOTAL 0,00 2,572.45 . ~ n: \c1tricaL\520\520068#3. XLS PAGE 5 520-068-30 I - , 1. ~ SC.HF.DUJ,E 15 0 DAWN CIRCLE SEAL COAT 1 BITUMINOUS MATERIAL, CRS-2 GAL 340 0.91 0,00 0,00 340.00 309.40 - 2 FA-l, CL.C., AGGREGATE TON " 19.25 0,00 0,00 17.00 327.25 3 CRACK SEAL LF 2<0 0.62 0,00 0,00 265.00 164.30 - . SCHEDULE 15.0 DAWN ClRCLE SEAL COAT-TOTAL 0,00 800,95 1 SeRF-DIn R 16 0 CHATHAM AVRNllF. SEAL COAT 1 BITUMINOUS MATERIAL, CRS.2 GAL 4660 O.9L 0,00 0,00 4,660.00 4,240.60 2 FA-2, CL.C., AGGREGATE TON 135 19.25 0,00 0,00 210,00 4,042.50 3 CRACK SEAL LF 2720 0.62 0,00 0,00 3,400.00 2,W8.00 - - SCHEDULE 16,0 CHATHAi\{ A VE/"tIlJE SEAL COAT-TOTAL 0,00 10,391.10 - SCHF.DlIl F. 17 0 r.HATHAM CIRcr F. SEAl COAT 1 BITUMINOUS MATERIAL, CRS-2 GAL 300 O.9L 0,00 0,00 300,00 273.00 - 2 FA+2, CL.C., AGGREGATE TON IS 19.25 0,00 0,00 15.00 288.75 . 3 CRACK SEAL LF DO 0.62 0,00 0,00 160.00 99.20 SCHEDULE 17.0 CHATHA..'\1 CIRCLE SEAL COAT-TOTAL 0,00 660.95 .. sr.HF.mn F. 18 {I f:HATHAM COIlRT SEAl COAT 1 BITUMINOUS MATERIAL, CRS-2 GAL 410 0.91 0,00 0,00 4LO.00 373.10 2 FA-2, CL.e., AGGREGATE TON 20 19.25 0,00 0,00 18.00 346.50 . 3 CRACK SEAL I.F 220 0.62 0,00 0,00 275.00 170.50 SCHEDULE lIl.O CHATHAM COURT SEAL COAT-TOTAL 0,00 891110 . Sr.HF.nITI.E 19.0 BIKE TRAIL SF.AI r.OAT 1 BITUMINOUS MATERIAL, CRS.2 GAL 1340 0.9L 0,00 0,00 1,365.00 1,242.15 I 2 FA-2, CL.C., AGGREGATE TON 61 19.25 0,00 0,00 60,00 L,L55.00 SCHEDULE 19,0 BIKE TRAIL SEAL COAT-TOTAL 0,00 2,397.15 I SCHEmJl F. 20 0 ARDEN OAKS DRTVF. OVRRI.AY 1 CRACK SEAL LF 2500 0.62 0,00 0,00 2,000.00 1,240.00 2 CUT & PATCH EXISTING BITUMINOUS SY 450 12.00 0,00 0,00 287.00 3,444.00 ~- . 3 TACK COAT GAL '" 1.00 0,00 0,00 415,00 415.00 4 BITUMINOUS WEAR COURSE, 1331 TYPE 4LA TON 800 11.50 0,00 0,00 780.02 17,550.45 ~ 5 MILLING SY 3150 1.10 0,00 0,00 3,150.00 3,465.00 I 6 ADJUST MANHOLE CASTING EA I' 125.00 0,00 0,00 14.00 1,750.00 1 ADJUST 9A TE VALVE BOX EA 4 75.00 0,00 0,00 4,00 300.00 8 INSTALL NEW GATE VALVE BOX TOP EA 2 75.00 0,00 0,00 1.00 75.00 . 9 REMOVE CONe v ALLEY GUTIER SF 84 1.50 n,oo 0,00 90,00 125.00 10 CONCRETE V ALLEY GUlTER SF 84 4.[0 0,00 0,00 90,00 369.00 Ie II REMOVE SURMOUNTABLE CONe. CURB LF 200 UO 40.00 60,00 190.00 285.00 12 SUR.\t:OUNTABLE CONC. CURB & GUITER LF 200 13.10 40.00 528.00 190.00 1.508.00 SCHEDULE 20.0 ARDEN OAKS DRIVE OVERLAY-TOTAL 588.00 31,626.4.5 . n: \cIerical\.510\520068#3 . X LS PAGE 6 520-068-30 ------------- - .w -- SCHlmlJl F.11 0 ARDEN OAK.~ COURT OVF.RLA.Y I CRACK SEAL LF 400 0.62 0,00 0.00 262,00 162.44 2 CUT & PATCH EX[STING BITUMINOUS SY 100 12.00 0,00 0,00 0,00 0,00 - 3 TACK COAT GAL 100 1.00 0,00 0,00 100.00 100.00 4 BITUMINOUS WEAR COURSE, 2331 TYPE 41A TON 175 24.00 0,00 0,00 175.00 4,200.00 - , MILLING SY 600 '-2' 0,00 0,00 600,00 750.00 " 6 ADJUST MANHOLE CASTING FA 2 125.00 0,00 0.00 1.00 t25.oo 7 ADJUST GATE VALVE BOX FA 1 75.00 0,00 0,00 1.00 75.00 r SCHEDULE 21.0 ARDEN OAKS COL"RT OVERLAY-TOTAL O,(](I 5,412.44 - SCHEDIJI F. 22 0 PINE TRRF. DRIVF. OVRRI A Y 1 CRACK SEAL LF 1300 0,62 O,(](I 0.00 2,138.00 ],325.56 - 2 CUT & PATCH EXISTING BITIJMINOUS SY m 12.00 7,00 84.00 150.00 1,800.00 3 TACK COAT GAL 2>0 1.00 0,00 0,00 250.00 250.00 - 4 BITUMINOUS WEAR COURSE, 2331 TYPE 41A TON 490 22.50 0,00 0,00 391.16 8,801.10 ~ - , MILLING SY 1500 1.10 0,00 0,00 1,500.00 1,650.00 6 ADJUST MANHOLE CASTING FA 3 L25.oo 0,00 0,00 3,00 375.00 I 7 PAVE. STRIP,.. 4" SOLID YELLOW LF 2200 0,65 70.00 45.50 2,070.00 1,345.50 8 PAVE. STRIP. -- 4" SOLID WHITE LF 200 0,65 0,00 0,00 183.00 118.95 9 PAVE. STRIP. -- 4~ INTERM[ITENT WHITE I.F (40 0.65 0,00 0,00 130.00 84,50 to LEFT TURN ARROW EA 2 38.00 0.00 0,00 2,00 76,00 .. II RIGHT TURN ARROW EA 2 38.00 0,00 O,(](I 2.00 76.00 12 PAVE. MARKING -- ~ONLY. EA 2 66.00 0,00 0,00 2,(](I 132.00 13 PAVE. MARKING -- CROSSWALK SF 80 1.92 0,00 0,00 ]26.00 241.92 I SCHEDULE 22.0 PIKE TREE DRIVE OVERLA V-TOTAL 129.50 16,276.53 SCHEDlILE 23 D McCRACKF.N LANE OVERI.AY I 1 CRACK SEAL LF '00 0.62 0.00 0,00 546.00 338.52 2 CUT & PATCH EXISTING BITUMINOUS SY 110 [2.00 0,00 0.00 23.00 276.00 3 TACK COAT GAL 110 1.00 0,00 0,00 LlO.oo 110.00 . 4 BITUMINOUS WEAR COURSE, 233 t TYPE 41A TON 205 23.50 0,00 0,00 150.00 3,525.00 v 5 MILLING SY 720 1.25 0,00 0,00 720.00 900,00 6 ADJUST MANHOLE CASTING EA 3 115.00 0,00 0,00 3,00 375.00 I 7 ADJUST GATE VALVE BOX EA ( 75,00 0,00 0,00 1.00 75.00 SCHEDULE 23.0 McCRACKEN LAi"'lE OVERLAY-TOTAL 0,00 5,599.52 I SCHEDUI.E 24 0 CHANGE ORDI<'R NO I 1 pve LOOP DETECTOR 6' x 6' EA 4 975.65 0.00 0,00 2,00 1,951.30 2 pve LOOP DETECTOR 6' x IS' FA 2 ],707.40 0,00 0,00 0,00 0,00 . T SCHEDULE 24,0 CHANGE ORDER NO. i-TOTAL 0,00 J,951.30 I e. n: \c1erica]\520\.S20068#3 , X LS PAGE 7 520-068-30 I . SCHEDlTLE 25 0 CHANGF. ORDF:R 1'\"0 2_TOTAI. - I MOBIUZATION, CLEARING, & GRUBBING LS 1,200.00 1.00 1,200.00 I 1.00 1,200.00 2 FURNISH & INSTALL TREE TREE 8 320.00 8,00 2,560.00 8,00 2,560.00 3 CONCRETE BLOCK RETAINING WALL SF .50 14.00 450.00 6,300.00 450.00 6,300.00 T SCHEDULE 25.0 CHANGE ORDER NO. 2-TOTAL-TOTAL 10,060.00 10,060.00 - - TOTAL AMOUNT THIS PERIOD 128,383.96 TOTAL AMOUNT TO DATE 356,542.05 - - SCHEDULE 1.0 OAK AVENUE++TOTAL 89,824.21 L32,9t3.82 SCHEDULE 2.0 EIDE GRCLE--TOTAL 15,157.68 47.337.65 SCHEDULE 3.0 PASCAL AVENUE--TOTAL 8,488.17 31,298.22 SCHEDULE 4.0 McCRACKEN LANE --TOTAL 1,962.95 30,019.22 - SCHEDULE 5.0 RIDGEWOOD COURT..TOTAL 2,173.45 17,390.50 SCHEDULE 6.0 LAMETII C[ReLE SEAL COAT--TOTAL 0,00 830.95 1 SCHEDULE 7.0 LAMETII LANE SEAL COAT..TOTAL 0,00 1,826.00 SCHEDULE 8.0 FERNWOOD ROAD SEAL COAT..TOTAL 0,00 658.20 SCHEDULE 9.0 FERNWOOD COURT SEAL COAT--TOTAL 0,00 583.30 .. SCHEDULE to.O EDGEWATER AVENUE SEAL COAT--TOTAL 0,00 1,296.05 SCHEDULE 11.0 INDIAN OAKS CtRCLE SEAL COAT--TOTAL 0,00 226.30 SCHEDULE 12.0 INDIAN OAKS COURT SEAL COAT-.TOTAL 0,00 1,391.30 SCHEDULE 13.0 ROYAL LANE SEAL COA I--TOTAL 0,00 2,131.60 I SCHEDULE 14.0 WEST FLORAL DRIVE SEAL COAT--TOTAL 0,00 2,512.45 SCHEDULE 15.0 DAWN CIRCLE SEAL COAT~.TOTAL 0,00 800.95 SCHEDULE 16.0 CHATHAM A VENUE SEAL COAT ..TOT AL 0,00 10,391.10 SCHEDULE 17.0 CHATHAM CIRCLE SEAL COAT..TOTAL 0,00 660.95 I SCHEDULE 18.0 CHATHAM COURT SEAL COAT..TOTAL 0,00 890.10 SCHEDULE 19.0 BIKE TRAIL SEAL COAT--TOTAL 0,00 2,397.15 SCHEDULE 20.0 ARDEN OAKS DRIVE OVERLAY--TOTAL 588.00 31,626.45 SCHEDULE 21.0 ARDEN OAKS COURT OVERLAY..TOTAL 0,00 5,412.44 I SCHEDULE 22.0 PINE TREE DRIVE OVERLAY --TOTAL 129.50 16,276.53 SCHEDULE 23.0 McCRACKEN LANE OVERLAY..TOTAL 0,00 5,599.52 SCHEDULE 24.0 CHANGE ORDER NO. I--TOTAL 0,00 1951.30 I SCHEDULE 25.0 CHANGE ORDER NO. 2--TOTAL..TOTAL 10,060.00 10.060.00 I I I f' I n: \clerical\520\52006BI3. XLS PAGE 8 510-068-30 - --.. ---.- ------ ___ ___ _00___- I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. CONTRACTO", T.A. SCHIF~":;C. . \~' BY: . ~L-J /' TITLE: vie..;:.. P/;U;..s,dr.<'t' DATE: /2.. - ?- ?t;, Based on the ENGINEER'S on-site inspections as an experienced and qualified design _ professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantities shown by this estimate are correct and that. based on such inspections _ and review. that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantia! Completion, to the results of any - subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment. the ENGINEER will not thereby be deemed to have - reviewed the means, methods, sequences, techniques, or proceedures of construction or safety precautions or programs incident thereto or that the ENGINEER has made any ( examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, e. or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. ENGINEER: MSA, CONSULTING ENGINEERS I BY: t~rJ9~~I~ I TITLE: ~!/lJf3b72. DATE: tJL'Ij j)e'-(!. {'lOJ ?:-> I Approved by Owner/Commission I CITY OF ARDEN HILLS, MINNESOTA I BY: TITLE: I M~: I -- ~.~ I -------- - CITY OF ARDEN HILLS . MEMORANDUM DATE: December 13, 1996 ~ TO: Mayor and City Council FROM: Brian Fritsinger, City Administrato~ SUBJECT: 1997 Pay Plan - - Requested Action - The council is asked to consider changes to the 1997 Pay Plan. - Back!!round I The Arden Hills City Council historically has amended its Pay Plan at the beginning of each calendar year. The proposed changes to the 1997 Plan were discussed several times as part of the Local 49 negotiations. I During 1996, the City Council negotiated a labor agreement with the Local 49 which included a 3% increase in base pay and an additional $10 per month to be contributed to the insurance .. premiums. These figures were included in the recently adopted 1997 Budget. The effect of the increase of3% on pay ranges is shown in Attachment A. The increase of$IO I results in a total monthly insurance contribution of $31 0 (a 3.3% increase). Health insurance premiums have increased 9.2% and Dental insurance premiums have increased 15.5% for I calendar year 1997. Recommendation I Staff recommends the City Council move to approve the 1997 Pay Plan as attached, including a 3% increase in pay ranges and a $10 per month increase in insurance contributions. I BF/sls I I I it I - . I' '~""'C\I"'l()cncoCQI""'CQ~II"""'o.cc .-D'I'o)CO.:.....C')IrN:CCNCONCONCOi.I.,...~I..I!COLn' O')lt)....O - . .(1" co en 0 CI':I ... .... """ C ,... 0 "'" 0 .. 01 117'. C') Cl')':0) It) CO en cc C') po) ,.. C') ...: "'" COI CO CD CO II) N ,... C OJ C') In N C\I It) CO 0') CICI en C\l 0 N 0 Oi co '-Ieo "I co . CD . co 'cc ';.Lt) -i C') . co .,... , I.....~.. ..;.... ..; C') .,; IN: ri,.... ctilr..: cri (1) f1i 0 e.I'.IIN~ ~;IN ~IN ~ N ~ N~ N ~il'N ::!iN' ~ N ~ N~ _ " ,:,. <0 tn an ... .. "It... 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Ii %. ~ < 5 ,> a: a: 0 c ~;;:; :.:, a:: I:I:I-OC:O i:.' tu~ww Ln' o 0 0. ... 0 ~ 5 a: w U U I .........oU...> OW~ U"'ZZ'" w -<ZUenwua: lL'....i#.... zwu-<ca: U a: < LU c: LU LU ",;,:::'. < ~ z z ~~a:en a.~ ~::....~"""U)C!JLUWWI- Z ~ Z C ~ .0 W ~ ~::~ w ~ I- I- ~ I- ~ en z < H!zo>~u~en ::Ecil~:l!ifjg~~ z -<ifj . is i8~~:l!(!l::E~ *g~f2::E<~~~Q ~!Z"' o C) 1..1 Z -,,::, v.I I- a:: C,) ~ a:: _ 0J0 -< -< ::E 2 ~ C I Z 0 a: 0 en en u 0. 0 < .... . ~~~","'",(!l Z ",-<_",,,,-<w u..::E", ~"a: 0 0 ::Ea:o.za:a: u ~ _ _ 0 0 -< 0 a: .... c < w W -< -< ... w ~ > I u u U 0. 0. ., 0. z. < 0. c en 0. 0. ~ a: ~ 0. ~ . , - CITY OF ARDEN HILLS -e MEMORANDUM DATE: December 13, 1996 TO: Mayor and City Council /.-_~ - Brian Fritsinger, City Administrat@ - FROM: SUBJECT: 1900 Edgewater Avenue, Resolution #96-71 - - Background - The City Council adopted Resolution #96-59 at its October 15, 1996 City Council meeting addressing the abatement of 1900 Edgewater A venue. This resolution authorized the negotiated - purchase and/or condemnation of 1900 Edgewater Avenue. Due to some technical problems in the preparation of the Purchase Agreement, the offer to - purchase the property was not delivered until November 26, 1996. The Purchase Agreement ~ gave the property owner until December 10, 1996 to accept the offer made by the City. The property owner did not respond to the offer. However, she has been in contact with staff. .e She contacted Mr. Kriesel on December 13, 1996 expressing an interest in pulling a Building Permit to continue her efforts at rehabilitating the building. Staff responded that because the building has been found to be dangerous and hazardous it will not issue a Building Permit at this I time, and that it intends to follow through with the abatement process. On December 12, 1996, I contacted the City Attorney to determine the status of the abatement I process and if there were any additional follow-up items the City needed to complete. Mr. Miller indicated that the previous resolution, drafted and recommended by the attorney, was not I sufficient to complete the abatement. He recommended the City adopt an additional resolution which specifically refers to Minnesota State Statute. I The attached resolution outlines the findings declaring the building a hazardous nuisance. The adoption of this resolution provides the property owner with an additional twenty (20) days to respond to the order. I If the property owner responds, the case will go to court. State Statute also requires a "reasonable period" be given to abate an order. The attorney has recommended forty-five (45) . days to take corrective action. Mr. Miller will be scheduling a court date when this notice is served to the property owner. With the holidays, he does not expect to be able to schedule a court date until later next month, thus the decision to recommend a forty-five (45) day reasonable . period. The City will seek summary enforcement from Ramsey County at the court date to expedite the process. .e I .. " Memorandum - 1900 Edgewater Avenue, Resolution #96-71 Page Two e December 13. 1996 Recommendation The City Attorney recommends the Council adopt Resolution #96071, Authorizing the - Commencement of Proceedings under Minnesota Statutes 463.15, ET. SEQ., Relative to 1900 Edgewater Avenue. - ~ BF/sls - ,- - - ~ I e. . . . I I I I e. I , -e CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA RESOLUTION NO. 96-71 - A RESOLUTION AUTHORIZING THE COMMENCEMENT OF PROCEEDINGS ~ UNDER MINNESOTA STATUTES 463.15, ET. SEQ., RELATIVE TO 1900 EDGEW ATER A VENUE WHEREAS, the structure (the "Building") on 1900 Edgewater A venue, Arden Hills (the - "Property"), was extensively damaged by fire on or about September 15, 1993; and - WHEREAS, the City has unsuccessfully attempted to have the owner of the Building either rebuild or remove the Building; and - WHEREAS, over three years have passed since the fire and the Building has not been rebuilt or I removed; and WHEREAS, the Building has deteriorated to the point where it is determined that the Building, Ie because of inadequate maintenance, dilapidation, physical damage, unsanitary conditions, and/or abandonment, constitutes a fire hazard or hazard to the public safety or health for the reasons, among others, set forth in the attached Order Finding Hazardous Building Nuisance. I WHEREAS, among the efforts made by the City to abate the conditions at the Property include, but are not necessarily limited to, providing notice, under the Uniform Code For the Abatement . of Dangerous Buildings, to the owner of the Property (the "Property Owner") on January 9, 1996 to abate the conditions within 180 days, sending a similar notice to the owner of the Property and first mortgage holder on June 17, 1996, and offering to purchase the Property from the Property I Owner at fair market value within the last month, to which offer the Property Owner did not even respond. . WHEREAS, the City has proceeded in good faith to resolve the matter, but, because of the lack of any meaningful effort by the Property Owner to abate the conditions or resolve the matter, the . City now finds that in the interest of the public, it is required to act to abate the conditions pursuant to Minnesota Statute Section 463.15 et. seq. (the "hazardous Building Statute"). . WHEREAS, given the length of time since the fire and the numerous orders and opportunity to abate the conditions, a reasonable time within which the Property Owner to complete the abatement of the conditions is forty-five (45) days from the date of service of the attached Order . on the Property Owner and any mortgage lien holder. .- . , Resolution #96-71 Page Two December 16, 1996 _ NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Council hereby adopts the attached Order pursuant to the Hazardous - Building Statute and hereby directs the City staff and City Attorney to proceed pursuant to the Hazardous Building Statute or otherwise to implement the directives as set forth in said Order. - - PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 16TH DAY OF DECEMBER, 1996. - - - - DENNIS PROBST, MAYOR ATTEST: - . BRIAN FRITSINGER, CITY ADMINISTRATOR -- - - - I , , I -, - _________________m_____ ")LH 01 .r.t.u:.l'\:.;)V.~ [~'iJl nr:.t\.l.Jjl-l'l ,L.L-1J-\:J0 ' ;:;1<)0 ,rCICLt,)V:"i r/'t.-l..~ OC1',:LIJl-l-; Ol~ OJJ {OJ~,~ 01 , - FIRDIIlGS AND ORDza l"IBDIHG HAZARDOUS BUILDING RlJISANCI!: . ORDER OF THE ARDEN HILLS CITY COUNCIL: FIRDINGS ~ On this 16th day of December, 1996, the City Council of the city of Arden Hills hereby determines, pursuant to Minnesota Statutes 463.15, et. seq. (the "Hazardous Building statute") that - the building (the "Building") located at 1900 Edgewater in the City - of Arden Hills, Minnesota, is a "Hazardous Building" as defined by Minnesota Statute 463.15, Subd. 3. - - This finding is based on information provided by David - Kriesel, City Building Inspector, and other members of the City - Staff, including but not limited to inspection/violation report and . - the photos and documents included with the report which report has .. been previously provided to the Council. Specifically, the Council finds the following conditions exist, among others, which make the - building a Hazardous Building: 1. The Building was extensively damaged by fire on or about . September 15, 1993; 2. The Building was damaged to such an extent that the I structural strength or stability is materially less than it was before it was damaged and is less than the minimum requirements of the Building Code for new buildings of similar structure, purpose, or location; . 3. The B~ilding is likely to fail, or to become detached or dislodged, or to collapse and thereby injure persons or I damage property; 4. The Building was extensively damaged by fire and is currently manifestly unsafe; , 5. The Building has damage or deterioration in excess of 33 percent of its supporting members; I 6. The Building has damage or deterioration in excess of 50 ,. . - - ~ - ~"'V\ r"" ll".\JIII'...., 012 oS2i -'OU01,;;:' 01 I ')L'l D! 'Lr:.J.c.t\...)V,~ fi\..-l.Jl nCl'\.LJJl.-L~ .1.L.-Lv-;:'!J, ;:1,;]0 ,rLlc."....J. J\..~'i L..l\. .'......... ~ percent of its nonsupporting members, enclosing or e _ outside walls or coverings; 7. The damage or deterioration of the Building relates to its strength, tire-resistance qualities or characteristica, and weather-resisting qualities or _ characteristics; 8. The Building was damaged in excess of 75 percent of its value; 9. The Building has been abandoned for a period in excess of three years; ~ 10. The Building is a Dangerous Building as defined by Section 302 of the Unitorm Code for the Abat@l!lent of Dangerous Buildings as incorporated into the City Code in _ Section 6-18; 11. The Building injurea or endangers the comfort, repose, health, Or safety of others; _ 12. The Building is offensive to the senses; _ 13. The Building essentially interferes with the comfortable - enjoyment of life and property, or tends to depreciate _ the value of the property of others; . 14. The Building is in such a dilapidated condition that it ell is unfit for human habitation; 15. The Building has not been ncompleted" for a continuous - period of two years; and 16. The Building is a nuisance as defined by Chapter 16 of I the City Code. All findings and conclusions set forth in the Resolution directing this Order are hereby incorporated herein, which II Resolution shall be served along with a copy of this Order. II ORDER , BASBD ON "'HE ABOVE P'IIIDlIifGS, the City Council determines that this Building is a "hazardous building" within the meaning of the , Hazardous Building Statute and demands that corrective action be taken by the Property Owner, Kathy A. Skewers f/k/a Kathy VerDorn. , e, I ;:',0' ,rc.1Cl\.')V,\ rl'\.-Ul nt.l'i.u.~1-l."'" Ol~ Quu IOu~'~ il , '-'L...11 UI'lL1U\...)V.' ll.\..-LU D.L1'I.U.ll..-L' .1'::"-.10-':'0 , Corrective action shall include the completion of all steps e necessary to bring the Building into compliance with all applicable City Codes and abating all violating conditions set forth in the Findings, above. This Order shall be served upon the Property Owner, and any lien holder of record, specifically including C.u. Mortgage Services, Inc., pursuant to Minnesota Statute 463.17, who shall have twenty (20) days from the date of service to interpose an Answer to this Order. A copy of the Order with proof of service shall be filed with the Court Administrator. If corrective action - is not taken and completed within forty-five (45) days of the date - of service, and an Answer is not timely filed, a Motion for Summary - Enforcement will be made to the District Court of Ramsey County. - - - DENNIS PROBST, MAYOR 1- ATTEST: I - BRIAN FRITSINGER, CITY ADMINISTRATOR - ~I b/J/ll...rd I I I Ie I I AGENDA FILE ~.~ ARDEN IDLLS CITY COUNCIL WORKSESSION ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH MONDAY, DECEMBER 16, 1996, 4:30 P.M. ***PLEASE NOTE CHANGE IN LOCATION OF MEETING*** - Also note the 1997 Final Budget & 1996 Levy Payable in 1997 Adoption Hearing follows at 7:30 p.m. 4:30 P.M. 1. Call to OrderlRolI Call 4:30 P.M. 2. CLOSED EXECUTIVE SESSION 4:40 P.M. 3. City Issues. Short Term - a. 1996 Committee Reviews -. b. 1997 Committee Structure/Task Force Appointments c. Review 1997 Worksession Schedule d. 1996 and 1997 Budget Review - 7:25 P.M. 4. Miscellaneous Items - 7:30 P.M. 5. Adjourn -, - The above times may vary depending upon length of issue discussion. -e - - ~--- --------------------- .January Meetings December (1996) Meetines January 2 Council Meeting 5:00 P.M. December 4 Planning Commission 7:30 P.M. January 6 Newsletter Committee 6:00 P.M. December 5 1997 Truth in Taxation 7;30 P.M. - Public Hearing January 8 Planning Commission 7:30 P.M. - Deeember 9 Council Meeting 7:30 P.M. January 8 Human Rights Committee 7:30 P.M. December 16 Council Worksession 4:30 P.M. . , January 13 Council Meeting 7:30 P.M. Decem ber 16 1997 Final Budget 7:30 P.M. January 15 Economic Deyelopment 8:00 A.M. and 1996 Levy Payable Committee in 1997 Adoption Hearing January 16 Public SafetylWorks 7:30 P.M. December I7 Park & Recreation 7:00 P.M. Committee Committee January 21 Council Worksession 4;30 P.M. December 18 Economic Development 8:00 A.M. Committee JANUARY 25 TOWN HALL MTG. 9:00 A.M. (Bonson Great Hall@ TO December 19 Public SafetylWorks 7:30 P.M. Bethel College) 12:00 P.M. Committee January 23 Finance Committee 7:30 P.M. December 19 Finance Committee 7:30 P.M. - January 27 Council Meeting 7:30 P.M. Decem ber 30 Council Meeting CAN January 28 Park & Recreation 7:00 P.M. Committee January 29 Newsletter Committee 6:00 P.M. - - - e- -- - -------- CITY OF ARDEN HILLS . MEMORANDUM DATE: December 12, 1996 - TO: Mayor and City Council FROM: Brian Fritsinger, City Administratorqil.) SUBJECT: Council/Committee Review on December 16, 1996 The City Council indicated it would like to meet with representatives of the various City - Committees/Commissions at the December 16, 1996 meeting. The purpose of this meeting is two-fold; first, it provides the opportunity to review what's occurred during 1996 and what the Committee is looking forward to accomplishing in 1997 and secondly; the Council indicated it - would like to briefly review some thoughts it has regarding Committee structure in 1997. As in past years, all Committee members were invited, but due to space restrictions, staff encouraged each Committee to send the Chairperson or other appointees. - The schedule for the meeting with City Council was set up as follows: ~. Public Safety/Works 4:30 P.M. Economic Dev. 4:45 P.M. Parks & Recreation 5:00 P.M. - Human Rights 5:15 P.M. Finance 5:30 P.M. Newsletter 5:45 P.M. - Planning 6:00 P.M. BF/sls - - - - - - =. --. CITY OF ARDEN HILLS . MEMORANDUM DATE: December 13, 1996 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrato@ ~ SUBJECT: Committee Restructure Background On several occasions, staff has been asked to comment on the potential restructuring to the existing Arden Hills Advisory Committees. I'd like to clarifY the position of staff as the City Council debates and considers changes which should better serve the citizens of Arden Hills. - Staff is supportive of changes and/or clarification to the existing Advisory Committee structure. - This support is based on our desire to encourage the committees to be focused on the prioritized goals of the community and where the committees and staff can work together to provide the City Council with well-informed recommendations. - . There are five items which appear to be most critical to defining the committee structure. Those items are; priorities, staff role, Council role, committee labels/names, and deadlines. -. Priorities This is the most critical element of creating new or restructuring the current committees. The committees need to be established in such a manner that they are working on those items - prioritized by the City Council each year. - The committees would receive those priorities, goals and tasks from the City Council each year. These priorities have been evaluated both from a budgetary and available staff time perspective. - These would impact the number of committees/task forces or sub-committees created each year. Staff Role Members of the Council continue to debate the role of staff with the committees. To function -, consistently and effectively, each committee needs to understand the role of staff. This role could be: - 1. Staff prepares agenda, completes all work, and utilizes the committees as a review board in preparing items for Council action. . Memorandum - Committee Restructure Page Two . December 13,1996 2. Statl provides background information to the committees who then create their own agenda, work program, and completes all work with a resulting recommendation for the City CounciL Staffs role is simply to keep the committee focused on the prioritized goals outlined by CounciL Staff does not have a preference for either of these approaches. As long as the committee, staff and Council know which approach is being used, the program can work. If # I is the preferred role of staff, the City Council and staff will need to discuss the additional time constraints placed on staff and how these relate to the overall number of prioritized goals. Another way to supplement the role of staff is through the use of consultants. While the use of - consultants is an expense to the City, it may actually provide a more efficient use of the committee's time and accomplish specific prioritized goals in a more expedient manner. Council Role The Council should also clarify the role of the City Council in several areas. The first would be the creation of prioritized goals and how these are communicated to the committees. - The second is the role ofthe Council Liaison at the committee meetings. Under this scenario, the COlmcil needs to clarify the involvement of the Council members in the committee discussions. .- This would include everything from representing/clarifying Council positions on issues, input or involvement in discussions or committee work and reporting back to the full City Council any relevant issues of discussion. Committee Labels/Names - The restructuring of the Advisory groups as committees, commissions, or task forces makes little diflerence to staff. However, these labels do have different connotations associated with them. A commission typically has some type of legal authority associated with it, where a committee or - task force does not. If the Council elects to use subcommittees or task forces, it will again need to clarify the relationship with the larger committee and/or staff. Deadlines - As critical as creating the goals and priorities for these committees is, it's equally important to provide them with very specific deadlines to complete these tasks. ,- Other In restructuring the advisory committees, it provides an opportunity to seek methods which - would create an interest by citizens to participate more actively int he local government process. - Many people have expertise in one area or topic which would be beneficial to the committees. However, they may not want to serve in a long-term capacity. The structure which is set up should strive to encourage increased citizen participation. . DRAFT TENTATIVE 1997 WORKSESSION SCHEDULE -. (Third Monday - 4:30 p.m.) Januarv 21 February 18 - Facilities - Lake Johanna Fire Contract - Sheriff Visit - Personnel Policy - - Discuss Preparation for Town Hall/Retreat - Review Town Hall Meeting - Comer Lot Assessment Formula March 17 April 21 - Lake Quality - Water Meters - Highway 96 Funding - Assessment Policy - Review 1997 Assessments - Water Sourcing - - Review Council Retreat Items May 19 June 16 - 1998 Budget - 1998 Budget - - Audit Findings - 1997 Street Review Process - Employee Handbook -. July 21 August 18 - 1998 Budget - 1998 Budget - - 1998 Street Improvements - Review PermitlLicense Fees - - September 15 October 20 - - Council/Staff/Committee BBQ - November 17 December 15 - Truth-in-Taxation Preview - 1998 Committee Appointments - A TS Steel/Gateway Acquisition - 1998 Contracted Services Appointments . CITY OF ARDEN HILLS . MEMORANDUM DATE: December 12, 1996 TO: Brian Fritsinger, City Administrator FROM: Terrance Post, City Accountant @ SUBJECT: 1996 Operating Results IConsiderations Background As I discussed in my November II, 1996 Operating Results Commentary Memorandum, it appears that the General Fund is tracking to generate an operating surplus in the $300,000 range. The purpose of this memorandum is to offer several non-budgeted spending options with regards to the estimated surplus condition. - 1996 General Fund ExpenditurelTransfer O\)tions 1. Fund a $7,500 Operating Transfer Out to TCAAP Fund #229 to cover the current fund balance deficit in Fund #229. . 2. Fund an additional $10,000 Operating Transfer Out to TCAAP Fund #229 for anticipated 1997 legal costs. , Fund an additional $33,500 Operating Transfer Out to Capital Equipment Fund j. #411 to fully fund 1997 transfers ($18,500) and $25,000 for anticipated technology transfer needs (i.e., phone switch, phone lines, etc.). 4. Fund an additional $250,250 Operating Transfer Out to Municipal Land & Buildings Fund #408 for future or existing facility needs. 5. Pursue specific 1996 smaller projects including: a. City Hall restroom ventilation system b. Update base station and two-way radio remotes c. Print maps cabinetry for Public Works building d. Ergonomic workstation furniture e. Microfilming critical city records -. 1996 Operating Results/Considerations Memorandum Page Two December 12,1996 . Other 1996 Items 1. The City is expecting a larger than normal liability expense refund from LMCIT ($36,000 vs. $22,000) in 1996. It might be appropriate to consider creating an insurance special revenue fund to deposit a $21,000 portion of the refund. This fund would be used to pay deductibles as the City explored higher deductible levels in an effort to reduce future premium costs. 2. Utilize North Suburban Cable Commission (NSCC) $2,600 grant award by purchasing an unbudgeted portable microphone system and camcorder. -- Recommendation I would like to have an opportunity to discuss these items with Council at the December 16, 1996 -- Worksession. . . - -. ~ .. I CITY OF ARDEN HILLS .,- MEMORANDUM DATE: December 12, 1996 I TO: Brian Fritsinger, City Administrator I FROM: Terrance Post, City Accountant @ SUBJECT: 1997 Proposed Budget - Documented changes from I Preliminarv to Final Levv AdoDtion Back!!round I At the September 9, 1996 regular City Council meeting, the City Council adopted the Preliminary Payable 1997 Levy. Supporting this action, detail line item budget books were distributed to council I and appropriate staff. The purpose of this memorandum is to document changes in the proposed 1997 budget from the previously issued budget books to the current recommendations and to provide a bridge to the formal Budget Document release in early 1997. I A. General Fund Revenue Changes Budget book handout starting point: $2,424,012 -- I. Increase in Fire Relief Aid Intergovernmental revenue based upon 1996 receipt and change in state statute. 30.000 I 2. Current 1997 General Fund Revenue $2.454,01~ I B. General Fund ExpenditurelTransfer Out Chanl!:es Budget book handout starting point: $2,423,849 3. Increase in Fire Protection Fire Relief Payment I based upon increased planned revenue. 30,000 4. Decrease in Police Protection based Upon revised I contract cities contract with Ramsey County. ( 4,457 ) I 5. Increase in Economic Development Department based upon participation in 35W Corridor Coalition. 4,347 - 6. Increase in Economic Development Department based upon Liveable Communities ALHOA funding account requirement. 723 ~ 7. Increase in Administration Department computer .. network support costs based upon integration - of new PC workstations. 500 '" ... I Memorandum I Preliminary to Final Levy Adaptation December 12 1996 -.. Page 2 8. Increase Operating Transfer out to the General I Equipment Sinking Fund #411 based upon no earlier current year funding. 10,000 I 9. Decrease Mayor and Council Department donation to NYFS based upon agency 1997 funding request I already satisfied by licensed charitable gambling organization contribution on behalf of City. ( 11.075 ) Changes Subtotal 30.038 I Current 1997 General Fund Expenditures/Transfers $ 2 453.887 I C. Other Funds Revenue Chan!!es Budget Book handout starting point (Total Revenue $7,135,817 I less General Fund $2,424,012): $4,711,805 10. Increase Non-Assessable Road Improvements Fund - #409 interest income based upon 1996 MSAS construction reimbursement revenue. 55,000 I 11. Increase Capital Equipment Fund #411 transfers in based upon "B.8" above. 10,000 I 12. Decrease PIR Fund #501 MSAS Construction revenue based upon Colleen Avenue not qualifying as an I MSAS street. ( 150,000 ) 13. Decrease PIR Fund #501 interest income based upon I lower estimated fund balance. ( 15.000 ) Changes Subtotal ( 100000) . Current 1997 Other Funds Revenues $4.611 805 (Total $7,065,817 less General Fund $2,454,012) .. - I - - - Memorandum ~ -~ Preliminary to Final Levy Adaptation -- December 121996 Page 3 - I D. Other Funds Ex\)enditure Changes Budget Book handout starting point I (Total Expenditures $7,280,396 less General Fund $2,423,849) $4,856,547 I 14. Increase TCAAP Fund #229 legal expenses based upon anticipated National Guard negotiations and grant applications. 10,000 I 15. Decrease FIR Fund #507 1997 street improvement I project costs based upon Feasibility Report. ( 76.000 ) Changes Subtotal ( 66.000 ) I Current 1997 Other Funds Expenditures (Total $7,244,434 less General Fund $2,453,887) $4 790.547 ~ Requested Action .... From a timing perspective, it is necessary to discuss these items with council prior to taking any I formal action on adopting the 1997 budget. 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