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Home My WebLink AboutCC 06-19-1989 , MINUTES OF THE ARDEN HILLS COUNCIL WORKSESSION MONDAY, JUNE 19, 1989, 4:30 P.M. - CITY HALL CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 4:30 p.m. . ROLL CALL The roll being called, the following members were present: Mayor Thomas Sather, Councilmembers Paul Malone and Thomas Mahowald. Absent: Councilmember JoAnn Growe. Councilmember Hansen arrived at 4:40 p.m. Also present: Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. ADOPT AGENDA Mayor Sather recommended Item #4 be interchanged with Item #3 on the agenda to save time. Malone moved, seconded by Mahowald, to adopt the agenda as revised to reflect Item #3 Council Comments and Item #4 City Engineer Selection Process/Interviews. Motion carried unanimously. (3-0) COUNCIL COMMENTS NEWS ARTICLE Councilmember Mahowald stated he had been contacted by a reporter from the St. Paul Dispatch relative to the City of Arden Hills; he questioned if the other members of the Council were contacted. Mayor Sather and Councilmember Malone stated they had been contacted by Ann Baker; Sather commented that his past experience with Baker has been positive and she does an excellent job. PARKING PROBLEM; RED FOX ROAD Councilmember Malone advised he had received a complaint relative to employees of the Blue Fox restaurant parking along Red Fox Road; suggested the Ramsey County Sheriffs contacted to enforce parking regulations. He noted there should be the area between the Blue Fox driveway and Lexington Avenue due to to the intersection and the location of the fire hydrant. . department be no parking in the closeness Clerk Administrator Berger stated he would contact the Sheriffs department relative to this matter and report to Council. RADIO OPERATORS; PERRY PARK staff forward the Councilmember Malone corrected the information submitted to city staff; the Ham Radio Operators would be staying overnight in the Park on June 24, 1989. He asked that information to the Sheriffs department. FINANCE COMMITTEE Mayor Sather explained that he and Councilmember Malone were present at the April Finance Committee meeting to discuss the responsibilities of the committee; at the May meeting the Finance Committee was somewhat disgruntled that they were not as involved in the budget process as they had been in the past. Sather stated the committee requested a more detailed explanation as to their charge from the Council. Councilmember Malone prepared a letter which outlines a ideas for charges to the committee, reviews past expectations and highlights categories for future Finance Committee involvement. Mayor Sather suggested Council review the information and be prepared to discuss this matter at the July worksession. After Council has reached a consensus relative to the charge of the committee, Mayor Sather and Council Liaison Malone . will review the proposal with Chair Trudy Ratio. Minutes of the Arden Hills Council Worksession, June 19, 1989 Page 2 FINANCE (Cont'd) Councilmember Malone stated that any additional ideas or input from Council would be appreciated. . Mayor Sather advised that he would be meeting with Mayors from the cities of Mounds View, New Brighton and Shoreview to discuss the possibility of jointly hosting the Star of the North Games in the northern suburbs in 1991; the event is a sports festival which will be held this year in the city of Burnsville and next year in the city of Rochester. He noted there are approximately 15,000 participants and the event could present some economic opportunities to the communities involved. STAR OF NORTH GAMES; JOINT REC. PROGRAM Sather indicated that if the cities were named to host the event in 1991 it may speed negotiations with TCAAP for use of the proposed recreational land at the arsenal. Councilmember Mahowald favored the concept; suggested the city of Blaine be included as a host city. He questioned if the Parks Committee should review the matter at this time. Mayor Sather advised some of the events may have to be moved to Blaine; suggested discussion to include Blaine remain open at this time and be brought up again should the need arise to utilize facilities in Blaine to accommodate participants. Sather advised the Parks Committee are in the processing of working together on the arsenal project and it may be wise to have the committees begin compiling an inventory of facilities and project if the inventory of facilities would change in the next two years. . DISCUSSION; GENERAL FUND Councilmember Hansen requested information relative to the deficit in the General Fund. Clerk Administrator Berger advised the deficit is related to the delay in receipt of the General Tax Revenue payment; there is approximately a 30 day time gap. CITY COMMITTEES; RESPONSIBILITIES Councilmember Hansen reported the Public Safety/Works expressed concern that the Council has not referred any items to the committee for study; examples were the construction on Oak Avenue and the selection of a consulting storm sewer engineer. Hansen suggested Council determine whether the committees should be utilized as they have been in the past, change the committees functions or disband the committees. Mayor Sather explained he had committed to Council at the beginning of the year that the committees would no longer be the f1dumping ground" for items the Council did not want to deal with. Sather suggested each Council liaison prepare ideas and charges for channeling the energies of their respective committees in positive directions, such as the letter submitted by Councilmember Malone regarding the Finance Committee; the letters could be discussed at the July Council Worksession. Another consideration would be utilization of Ad Hoc committees. . . Minutes of the Arden Hills Council Worksession. June 19. 1989 Page 3 COMMITTEES (Cont'd) Hansen noted that other communities she has surveyed do not utilize citizen committees to the same extent as Arden Hills; discussed use of lIaction committees". . Council concurred to prepare information for their respective committees for the July Council Worksession. SPRAYING WEEDS; LAKE JOHANNA Councilmember Hansen advised Lake Johanna will be sprayed for weeds on 6/21/89. OAK AVENUE CONSTR. Councilmember Malone questioned when the construction work would begin on Oak Avenue. Clerk Administrator Berger advised the attorney is working on obtaining the necessary easements prior to beginning construction; stated he would keep Council informed on the matter. CITY ENGINEER SELECTION Mayor Sather suggested Council try to adhere to the schedule for interviewing firms for the consulting engineer position; he referred Council to the questions Administrator. prepared by the Clerk The following firms and personnel were interviewed by Council: . 1. Maier Stewart & Associates, Inc.: John Stewart, Terry Maurer and Gary Brown. 2. Toltz, King, Duvall, Anderson & Associates: John Davidson. 3. Short-Elliott-Hendrickson: Don Lund and Barry Peters. 4. Bonestroo, Rosene, Anderlik & Associates, Inc.: Marvin Sorvala, Dan Edgerton, David Loskota and Bob Schunik. A spokesperson from each firm gave information relative to the size of the firm, personnel and qualifications, services provided and fee schedules. Councilmembers posed questions to each of the engineering firms representatives. Council thanked each firm for their time and presentation. During Council discussion of the four firms interviewed, it became apparent that Maier Stewart & Associates, Inc. and Bonestroo, Rosene, Anderlik & Associates, Inc. were the two top choices. After discussion of the pros and cons of each firm it was determined that Councilmembers felt comfortable and confident with the MSA firm representing the city and that it was a difficult choice as the two firms were well represented. Mahowald moved, seconded by Malone, that Council direct Administrator Berger to prepare a resolution for adoption at the 6/26/89 Council meeting appointing the firm of Maier Stewart & Associates, Inc. as City Engineer and that the firm of Short-Elliot-Hendrickson complete any projects in the city currently under their direction. Motion carried unanimously. (4-0) Council directed the Clerk Administrator to forward letters of thanks to the remaining firms interviewed and to make special note on the Bonestroo letter that the Council decision was very close. . AMM COMMITTEES; REQ. VOLUNTEERS Clerk Administrator Berger advised Council the AMM was requesting City Officials to serve on various committees; noted the form submitted needs to be returned by 6-21-89. . . . Minutes of the Arden Hills Council Worksession, June 19, 1989 Page 4 . . . MISCELLANEOUS; FIRE PENSION MISCELLANEOUS; KEM MILLING ADJOURN Ga~ B'1};ge~ Clerk Administrator Councilmember Hansen reported the Fire Pension Board Meeting will be held on 6-22-89. Clerk Administrator reported on the estimated demolition costs for the Kem Milling site. Mahowald moved, seconded by Hansen, that the meeting be adjourned at 7:20 p.m. (4-0) ~~'"~ Mayor