HomeMy WebLinkAbout11-24-25-WSAddress:
Mayor: 1245 W Highway 96
David Grant It Arden Hills MN 55112
-AEN HILLS Phone:
Councilmembers: 651-792-7800
Brenda Holden City Council Work Session
Emily Rousseau Website:
Tena Monson Agenda www.cityofardenhills.org
Kurt Weber November 24, 2025
5:30 p.m.
City Hall
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a
meeting in -person at City Hall or they
may view the meeting remotely on the
City's website using the below link.
Meetings are also broadcast on Cable
Channel 16 for those that live in Arden
Hills.
https://cityofardenhills.orci/320/Watch-
City-Meetings
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1. PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
2. RESPONSE TO PUBLIC INQUIRIES
3. AGENDA ITEMS
3.A. Rum River Plumbing Delegation Discussion
Jake Reilly, Community Development Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.B. 2026 Budget Discussion
Joua Yang, Finance Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
3.C. Affordable Housing Policy Discussion
Jake Reilly, Community Development Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.D. 2026 Committee/Commissions Liaisons And Mayor Pro Tern Discussion
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.E. Committee/Commission Liaison Role Policy
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
3.F. Rice Creek Commons/TCAAP Discussion
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
3.G. Agenda Planning
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
4. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM - 3A
-ARVE_-HILLS
MEMORANDUM
DATE: November 24, 2025
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Jake Reilly, Community Development Director
SUBJECT: Plumbing plan review contract and fees
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Council should consider providing feedback and direction on a proposal to shift plumbing plan
review from the State of Minnesota Department of Labor and Industry (DLI) to Rum River
Consultants LLC.
Back2round/Discussion
The City of Arden Hills has historically relied on the State of Minnesota Department of Labor and
Industry (DLI) to complete plumbing plan review for public and commercial projects. DLI conducts
plumbing plan review for public and commercial projects for most jurisdictions in the State of
Minnesota, as stipulated in Minnesota Rules 1300.0215, Subpart 6. Given recent strategic planning
conversations around, "new sources of revenue," and "preparing our organization for potential
service growth," and timeliness issues associated with DLI review, city staff propose the Council
consider receiving the delegation of authority for plumbing plan review from DLI and contracting
with Rum River Consultants (RRC) to execute the service.
The concept was first noted during the Council's November 10, 2025, discussion of the 2026 fee
schedule. With Rum River as the delegated commercial plumbing plan review service, not only
would the City then receive a percentage of each permit and plan review fee, as determined by the
contract with Rum River, the shift would also likely reduce the timeline for an applicant to receive a
permit, as DLI review times are in excess of six weeks much of the year.
Minnesota Statutes 32613.43, Subdivision 2 permits the delegation of authority for review of these
types of permits to local jurisdictions. This statute enables the Commission of DLI to establish an
agreement in which the jurisdiction agrees to carry out plan reviews that are typically performed by
the Commission or their designee.
To obtain this special delegation, the jurisdiction must undertake key steps to formalize this process,
Page 1 of 2
including the approval of an ordinance to offer local plumbing plan review services, the endorsement
of an application and submission of an agreement with the State of Minnesota, the establishment of
local fees and ensuring the designated representative is eligible to perform the local reviews.
This agreement benefits local jurisdictions by generating additional revenue that the state usually
retains by conducting these reviews. The City would be able to retain between 15 and 20% of the
public and commercial plumbing plan review fees. More importantly, the customer service benefits
for permit applicants and property owners are significant. RRC has stated it has capacity to perform
the review of these plans in a fraction of the timeframe of DLI. RRC holds the delegation of authority
across Minnesota, representing almost 25% of the jurisdictions that have this special delegation. This
experience uniquely positions the firm to offer streamlined services and enable projects to begin and
conclude more swiftly in Minnesota's demanding climate.
The process has several steps and RRC has proposed to lead Arden Hills staff, in consultation with
the City Attorney, through the process as required by law, which includes drafting the ordinance
documents to amend the city's code to provide local plumbing plan review, establishing fees for these
services, an application to and agreement with DLI, a resolution for the Council to affirm endorsing
the application and related agreement and a contract to define the agreement between RCC and our
jurisdiction. The process takes approximately eight weeks to complete.
The current contract is attached (Attachment A). The contract as executed shows that the City will
retain 15% of all plan review and inspection services provided by RCC, in accordance with the
adopted fee schedule. Further, the contract anticipates this proposed change as evidenced by the
language in Exhibit A, identifying the services that could be provided by RRC. It lists four different
services than RCC can provide to the city:
D. Plumbing Code Services. The Contractor may provide pluming plan review and inspection
services under delegation from the Commissioner of Labor and Industry, in accordance with
Minnesota State Plumbing Code §4714.0203, Minnesota Rules §1300.0215, Subp. 6, and
Minnesota Statutes §326B.43, Subd. 2.
At this time, plumbing code services are provided by DLI as stated in the city's Code of Ordinances.
With a change to the code language following the proper procedure as outlined above, the city would
be able to retain at least that 15% on all commercial plumbing projects, in addition to the non -
plumbing -related building permit and plan review fees currently collected. This also frames the
justification for proposed fee schedule changes associated with the building division, including an
increase in the minimum fee.
State Statute establishes that building departments/divisions ought to be self-sustaining. A shift to
increase revenue on the part of the building division will reduce the reliance of the department on
general fund levy dollars for staffing, equipment and overhead -related spending.
Budget Impact
Initial cost in professional services will result in a net positive benefit to revenue generation. Lost revenue in
2025 year-to-date is approximately $20,000.
Attachments
Attachment A Contract with Rum River Consultants
Page 2 of 2
CITY OF ARDEN HILLS Attachment A
RAMSEY COUNTY
STATE OF MINNESOTA
FIRST AMENDED AGREEMENT FOR BUILDING OFFICIAL SERVICES
This First Amended Agreement for Building Official Services ("Agreement") is entered into on this 14a' day of
Jules, by and between the City of Arden Hills, a Minnesota municipality, 1245 West Highway 96, Arden
Hills, Minnesota 55112 ("Jurisdiction") and Rum River Ventures, LLC DBA Rum River Consultants, a
Minnesota limited liability company, 23306 Cree Street NW, Suite 103, St. Francis, Minnesota 55070
("Contractor"). The Jurisdiction and the Contractor may hereinafter be referred to separately as a "party" or
collectively as the "parties."
RECITALS
WHEREAS, the Jurisdiction needs professional services to fulfill the needs of their building inspection
services pursuant to Minn. Stat. § 326B.133; and
WHEREAS, the Contractor has substantial experience as a Minnesota State Designated Building Official and
providing building department services implementing the State Building Code and is otherwise qualified to
assist the Jurisdiction on an as needed basis for the same; and
WHEREAS, the Jurisdiction has contracted with the Contractor to act as a Building Official and provide
services for the Jurisdiction since June 14, 2021, as needed, with such contract being memorialized in the
Agreement for Building Official Services dated June 14, 2021 a copy of which is attached hereto and
incorporated by reference as Exhibit B; and
WHEREAS, the Jurisdiction desire to continue to contract with the Contractor to act as a Building Official and
provide services for the Jurisdiction and wish to amend the services and prices listed on Exhibit A included with
the original June 14, 2021 contract; and
WHEREAS, except for the changes specific to Exhibit A and outlined in this First Amended Agreement, the
June 14, 2021 contract remains in full force and effect unless otherwise stated in this amended Agreement;
NOW, THEREFORE, for the reasons set forth above, and in consideration of the mutual promises and
covenants made herein, it is agreed as follows:
1. XVI. Indemnification, Hold Harmless, and Defend. Any claims that arise against the Contractor, its
agents or employees as a consequence of any act of malice and without good faith on the part of the
Contractor or its agents or employees while engaged in the performance of the Agreement shall in no way
be the obligation or responsibility of the Jurisdiction. The Contractor shall indemnify, hold harmless, and
defend the Jurisdiction, its officers, agents, and employees against any liability, loss, costs, damages,
expenses, claims, or actions, including attorney fees which the Jurisdiction, its officers, agents, or
employees may hereafter sustain, incur, or be required to pay, arising out of services performed under this
Agreement or by reason of any act of malice and without good faith of the Contractor, its agents, servants,
or employees, in the execution, performance, or failure to perform the Contractor's obligations pursuant to
this Agreement.
This Agreement to hold harmless and indemnify shall not apply to any claim arising out of a situation
where the Contractor has previously notified the Jurisdiction of a failure by an owner or permit applicant
to comply with the appropriate Code and the Jurisdiction fails to enforce the Code.
Nothing in this Agreement shall constitute a waiver by the parties of any statutory limits or immunities
from liability, including but not limited to MN Rules 1300.0110, Subpart 9, and Minnesota Statute
§466.04.
2. XVII. Subject to Audit. In accordance with Minnesota law, the Contractor agrees that all books, records,
documents, and accounting practices directly related to the use of public funds under this Agreement are
subject to examination by the Jurisdiction and either the Legislative Auditor or State Auditor, as applicable,
for a period of at least six (6) years from the termination of this Agreement. If the Jurisdiction requests the
State Auditor to perform the audit, the Jurisdiction shall bear the cost. If the Contractor requests the State
Auditor to perform the audit, the Contractor shall bear the cost.
3. The Services listed on Exhibit A to the June 14, 2021 Agreement is repealed and replaced in its
entirety with the attached Exhibit A — Services.
IN WITNESS WHEREOF, the parties hereto have signed and executed this Agreement, both in duplicate, on
the day and year first above written.
JURIS ICTION
David Grant, Mayor
ATTEST:
oJA dA"�
Julie H on, City Clerk
Gh2ad�►. CONTRACTOR
Andy J. S eder, Chief Building Official & Owner
Exhibit A
Services
1. State Delegation and/or Local Authority Having Jurisdiction (AHJ). The Contractor may perform plan
review and inspection services under delegation from the State of Minnesota, as outlined below. For
services provided under this section, the Contractor shall be compensated at a rate of 85% of the fees
collected in accordance with the Jurisdiction's adopted fee schedule.
A. Building Code Services. The Contractor may provide building plan review and inspection services
under delegation from the Commissioner of Labor and Industry in accordance with Minnesota Statutes
§326B.103.
B. Fire Code Services. The Contractor may provide fire sprinkler and fire alarm plan review and
inspection services under the authority having jurisdiction from the State Fire Marshal, pursuant to
Minnesota Statutes §299F.011.
C. Mechanical Code Services. The Contractor may provide mechanical plan review and inspection
services under delegation from the Commissioner of Labor and Industry in accordance with Minnesota
Statutes §326B.103.
D. Plumbing Code Services. The Contractor may provide pluming plan review and inspection services
under delegation from the Commissioner of Labor and Industry, in accordance with Minnesota State
Plumbing Code §4714.0203, Minnesota Rules § 1300.0215, Subp. 6, and Minnesota Statutes §326B.43,
Subd. 2.
2. Permit Administration — Project Specific and Legacy Permits. The Contractor may be assigned permits
either as project -specific permits or legacy permits. The following structure outlines services and
compensation for each.
A. Project -Specific Permits. This refers to new permits assigned to the Contractor, where the Contractor is
responsible for administering the project from initial application through final inspection.
For these permits, the Contractor shall receive compensation equal to 80% of the standard Plan
Review Fee and. 80% of the applicable Permit Fee, based on the adopted fee schedule.
ii. The Contractor shall submit invoices following the issuance of each project -specific permit.
iii. The Contractor shall be responsible for all inspections and documentation through project
completion.
B. Legacy Permits. This refers to those permits issued prior to the effective date of this Agreement but
requiring further administration and/or inspection by the Contractor due to the unavailability or
departure of the previous Building Official or Service Provider.
i. The Contractor recommends that the previous Building Official or Service Provider complete and
close out all such permits whenever feasible. However, when this is not possible, the Contractor
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shall be compensated under one of the following fee structures. The applicable structure will be
determined by the Contractor based on the status and complexity of each permit and invoiced within
ninety (90) days of the assignment:
(1) Hourly Rate Structure: The Contractor may invoice at $95.00 per hour for time spent on the
permit. Billable activities include, but are not limited to:
(a) Reviewing permit records and project history to assess scope and status
(b) Conducting site inspections (including travel time within Jurisdiction limits)
(c) Performing administrative tasks related to the continuation or closure of the permit
(2) Percentage -Based Fee Structure: If the Contractor determines that a full or partial plan review
is required, the Contractor shall be authorized to invoice the Jurisdiction up to 80% of the
standard Plan Review Fee and 80% of the applicable Permit Fee, as identified in the adopted fee
schedule.
ii. Once the Contractor has been compensated under either structure, the Contractor shall be responsible
for all subsequent inspections and documentation through project completion.
3. Designated Building Official Services. In the event that the Jurisdiction requires the Contractor to serve as
the Designated Building Official — such as due to the departure or extended absence of existing staff — the
following terms shall apply:
A. The Contractor shall provide Building Official services, including plan review and required inspections,
in accordance with the Minnesota State Building Code.
B. Compensation for these services shall follow the same structure as project -specific permits which shall
be calculated based on the adopted fee schedule:
i. 80% of the standard Plan Review Fee
ii. 80% of the applicable Permit Fee
C. This designation shall be made by City Council appointment and confirmed in writing by both parties.
Additional duties or scope beyond normal plan review and inspection may be defined and compensated
through a separate addendum or task order, if required.
4. The Contractor shall retain 100% of the following fees collected by the Jurisdiction, where applicable:
i. Investigation
ii. Reinspections
iii. Repetitive plan reviews
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iv. Manufactured home permits
5. Pre -Application Consultation Meetings. The Contractor will provide up to two (2) meetings with property
owners or permit applicants, either in -person or virtually, at no additional charge to the Jurisdiction. These
meetings are intended to address questions related to the building code requirements in preparation for an
anticipated application for building inspection services. If additional meetings are requested beyond the
initial two, the following terms shall apply:
A. The Contractor will bill the Jurisdiction at a rate of $95.00 per hour
B. A two-hour minimum will apply for in -person meetings
C. A one -hour minimum will apply for virtual meetings; and
D. Advance consent from the City Administrator is required for any meetings beyond the two included at
no cost.
6. After Hours, Emergency Services, and Hazardous Buildings. The Contractor may provide these services
and bill the Jurisdiction at a rate of $125.00 per hour, per person with a two-hour minimum:
A. Inspections or meetings requested outside of normal business hours (Monday through Friday, 8:00 am to
4:30 pm), or outside of an agreed -upon work schedule
B. Emergency disaster response
C. Evaluation of buildings following natural or manmade disasters
D. Properties identified as hazardous buildings, as defined under Minnesota Statutes §463.15
Minimum Fees. The following minimum fees shall be payable to the Contractor:
(1) Building permits administered under delegation from the Commissioner of Labor and Industry:
$300.00
(2) Mechanical system permits administered under delegation from the Commissioner of Labor and
Industry: $300.00
(3) Plumbing permits administered under delegation from the Commissioner of Labor and Industry:
$300.00. If the project involves a single plumbing fixture, the fee shall be reduced to $100.00
(4) All other permits, unless specifically identified in this Exhibit: $100.00 and will include one
inspection
(5) Where plan review is performed on any permit, a minimum plan review fee of $65.00 shall be
payable to the Contractor, unless specifically identified in this Exhibit
7. Jurisdiction Meeting Attendance Provisions. The Contractor may attend the following meetings without
charge to the Jurisdiction. Additional meetings beyond these provisions will be billed at a rate of $95.00 per
hour. A two-hour minimum applies for in -person meetings, and a one -hour minimum applies for virtual
meetings.
A. Up to two (2) City Council meetings annually.
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B. Up to one (1) staff meeting per month. This may include meetings related to commercial projects,
developments, comprehensive planning, zoning, rental program management, and property maintenance
(code compliance) administration
8. Transportation Costs. The Contractor shall provide transportation to meetings and site inspections within
the Jurisdiction at no additional cost, unless otherwise specified in this Exhibit.
9. Property Maintenance & Code Compliance. If the Contractor is requested by the Jurisdiction to perform
code compliance administration and nuisance abatement services, including but not limited to, issuing stop
work orders, addressing work conducted without permits, conducting site completion agreement or escrow
inspections, or performing investigation inspections, the following terms shall apply:
A. Hourly Rate: All code compliance and nuisance abatement services will be billed at a rate of $95.00 per
hour. This includes inspections, verbal and written correspondence, and preparation for and participation
in meetings, hearings, and court proceedings.
B. Inclusions: The hourly rate covers all standard activities related to code enforcement. If extraordinary
services are required — such as expert witness testimony or involvement in extended legal proceedings —
additional charges may apply. Any such charges will be communicated to the Jurisdiction and agreed
upon in advance.
C. Billing and Documentation: The Contractor will invoice the Jurisdiction regularly, providing detailed
time logs and descriptions of services performed to ensure transparency and accountability.
D. General Provisions: The Contractor will maintain confidentiality and comply with all applicable laws
and regulations. Both parties agree to cooperate and communicate promptly to support the effective
administration and resolution of code compliance matters.
10. Other Services Not Identified. If the Contractor is requested to perform a service not specifically identified
in this Exhibit, the Contractor will bill the Jurisdiction at a rate of $95.00 per hour.
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Exhibit B
ORIGINAL AGREEMENT FOR BUILDING OFFICIAL SERVICES
CITY OF ARDEN HILLS
RAMSEY COUNTY
STATE OF MINNESOTA
AGREEMENT FOR BUILDING OFFICIAL SERVICES ,
This Agre ent for Building Official Services (the "Agreement") is entered into on this 1
day of , 2021, by and between the City of Arden Hills (the "Municipality") and
Rum River Ventures, LLC DBA Rum River Construction Consultants (the "Contractor").
RECITALS
WHEREAS, the Municipality is in need of professional services to fulfill the needs of
their building inspection services pursuant to Minn. Stat. § 326B.133; and
WHEREAS, Contractor has substantial experience as a Building Official and providing
building department inspection services implementing the State Building Code and is otherwise
qualified to assist the Municipality on an as needed basis for the same; and
WHEREAS, the Municipality desires to contract with Contractor to act as a Building
Official and/or provide building inspection services for the Municipality; and
WHEREAS, Contractor is engaged in an independent business and has complied with all
federal, state, and local laws regarding business permits and licenses of any kind that may be
required to carry out said business and the tasks as set forth in this Agreement; and
WHEREAS, Contractor is an independent contractor and may be engaged to perform the
same or similar activities for other municipalities during the term of this Agreement, and that
Contractor shall not work solely on behalf of Municipality.
NOW, THEREFORE, for the reasons set forth above, and in consideration of the mutual
promises and covenants made herein, it is agreed as follows:
I. Services. Contractor shall provide services to the Municipality on an as requested
basis for the prices set forth on Exhibit A attached hereto (the "Services"). Contractor shall
perform the Services in the capacity of a Certified Building Official, at the direction of the Chief
Building Official and/or City Administrator, under Minn. Stat. § 326B.133, in accordance with
the Minnesota State Building Code, applicable Municipality Ordinances, and applicable
Minnesota law. The Municipality understands that all transportation expenses incurred in the
course of performing the Services shall be the responsibility of the Contractor. Contractor
reserves the right to change the prices and services offered on Exhibit A from time to time, and
shall provide the Municipality 30 days written notice in advance of any such changes.
Municipality agrees that in the course of performing the Services, Contractor is acting as a public
official on the Municipality's behalf.
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II. Term. This Agreement shall commence on the date first written above and shall
continue for a period of one year therefrom, at which time the Agreement shall automatically
renew on a yearly basis until or unless terminated as specified below.
III. Performance. Contractor shall maintain licenses by the State of Minnesota as a
Certified Building Official and by the Minnesota Pollution Control Agency as a Certified
Inspector for on -site septic systems. Contractor shall perform the Services in a manner consistent
with that of a reasonable and prudent Building Official. Contractor shall maintain an adequate
set of records in Municipality property files of all dates, types, and results of permits as required
when inspecting permitted work. If any work is requested outside of the scope of the services set
forth in Exhibit A, such work shall not commence until Contractor and the Municipality agree to
the terms, scope, price, and other details in writing (including via electronic mail). Such
additional work shall still be subject to the terms and conditions of this Agreement.
IV Duties and Powers of Building Official. As provided by Minnesota
Administrative rules 1300.0110, the Municipality and Building Official hereby appoint Rum
River Construction Consultants and its employees as Subd. 2. Deputies, and extend the Duties
and Powers while providing services for the City of Arden Hills.
V. Independent Contractor. Contractor shall perform the Services as an
independent contractor and agent of the Municipality, and not as an employee. No withholdings
or deductions shall be made from payments due to Contractor. Contractor shall not be eligible for
benefits, workers compensation, or unemployment benefits. To the extent allowable by law,
Contractor may subcontract the performance of certain administrative or other duties under the
Agreement.
VI. Insurance. During the entire term of this Agreement, Contractor shall maintain
the following insurances and will provide the Municipality of evidence of the same upon request:
(1) Commercial general liability insurance coverage with a policy limit of at least $1,500,000 per
occurrence; (2) Business automobile liability coverage with a total Iiability limits of at least
$1,500,000; and (3) Workers' compensation insurance. If Contractor is not required by law to
carry workers' compensation insurance, in place of proof of workers' compensation insurance,
Contractor may provide a written statement of exemption specifying the particular provision of
Minn. Stat. § 176.041 that exempts Contractor from having to carry such coverage. If Contractor
is required by law to carry workers' compensation insurance, Contractor shall, at the time of
execution of this Agreement, furnish evidence satisfactory to the Municipality that Contractor
maintains or is exempt from maintaining insurance coverage pursuant to the terms of this
Agreement.
VII. Amendments. Any alterations, variations, modifications, or changes of any
provisions of this Agreement shall only be valid when they have been reduced to writing and
signed by Municipality and Contractor.
VIII. Regulatory Compliance. Contractor shall abide by all federal, state, and local
laws, statutes, ordinances, rules, and regulations now in effect or hereinafter adopted pertaining
0)
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to this Agreement or to the facilities, programs, and staff for which Contractor is responsible.
Contractor shall procure, at Contractor's expense, all permits, licenses, or other rights required
for the provision of the Services. Any violation of federal, state, or local laws, statutes,
ordinances, rules or regulations, as well as loss of any applicable license, permit, or certification
by Contractor shall constitute a material breach of this Agreement, regardless of the reason and
whether or not intentional, and shall entitle Municipality to terminate this Agreement effective as
of the date of such violation, failure, or loss.
IX. Data Practices Compliance. Contractor will have access to data collected or
maintained by the Municipality to the extent necessary to perform Contractor's obligations under
this Agreement. Contractor agrees to maintain all data obtained from the Municipality in the
same manner as the Municipality is required under the Minnesota Government Data Practices
Act, Minnesota Statutes Chapter 13. Contractor will not release or disclose the contents of data
classified as not public to any person except at the written direction of the Municipality. Upon
termination of this Agreement, Contractor agrees to return all data pertaining to Municipality
business within 30 days of Agreement termination.
X. Termination. Either party may terminate this Agreement by providing written
notice to the other party 60 days prior to the termination. In the event of a material breach by
either party, the Agreement may be terminated with 10 days written notice to the other party. In
the event Municipality elects to terminate based upon an alleged material breach of the
Agreement by Contractor, Contractor shall have 10 days (or the least amount of time reasonably
necessary if longer than 10 days) to cure the breach.
XI. Billing and Payment. Invoices shall be submitted periodically (customarily on a
monthly basis) and are due and payable within 30 days of receipt by Municipality. Past due
balances shall accrue interest at a rate of 1.0% per month (or the maximum rate of interest
permitted by law, if less).
XII. Choice of Law and Venue. This Agreement is being executed in and is intended
to be performed in the State of Minnesota, and shall be construed and enforced in accordance
with Minnesota law. The parties hereto consent and agree that any legal action arising from or
related to the Agreement shall be venued in Anoka County District Court, State of Minnesota.
XHL Severability. The provisions of this Agreement shall be deemed severable. If
any part of this Agreement is rendered void, invalid, or otherwise unenforceable, such rendering
shall not affect the validity and enforceability of the remainder of this Agreement.
XIV. Merger. The Parties acknowledge and represent that no promise or
representation not contained in this Agreement has been made to them, and acknowledge and
represent that this Agreement contains the entire understanding between the Parties and contains
all terms and conditions between them.
XV Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original but all of which shall constitute one and the same
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instrument. For purposes of this Agreement, the use of facsimile, email, or other electronic
medium shall have the same force and effect as an original signature.
IN WITNESS WHEREOF, the parties hereto have signed and executed this Agreement, both in
duplicate, on the day and year first above written.
MUNICIPALITY
By:
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Its: __C.f roll 40e-
Second Signature (if required by Municipality)
By:Its:
CONTRACTOR
Its: Owner
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Exhibit A
Services
• Building Inspection Services and Additional Requested Work.
o On -call and as needed general building inspection services during normal
business hours will be billed at a rate of $95.00 per hour at the direction of the
Chief Building Official and/or City Administrator. These services are applicable
to needed inspections associated with projects where the plan review is already
completed, permit issued and the project is underway.
o Services required to conduct plan review and all required inspections associated
with a particular project will be charged 70% Plan Review fees and 70% Permit
fees due to the contractor.
• Minimum Permit Fee. A minimum fee of $50.00 shall be payable to Contractor for a
permit of any type where Contractor involvement is required.
• Transportation Costs. Contractor will provide transportation to meetings and site
inspections within the Municipality at no additional cost.
• After Hours of Work. Inspections and/or other meetings requested outside of normal
business hours, M-F 8:00 am to 4:30 pm, will be billed at $120.00 per hour with a 3-hour
minimum. These terms can be applied to emergency disaster response and the evaluation
of buildings after natural or manmade disasters.
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CITY OF ARDEN HILLS Attachment A
RAMSEY COUNTY
STATE OF MINNESOTA
FIRST AMENDED AGREEMENT FOR BUILDING OFFICIAL SERVICES
This First Amended Agreement for Building Official Services ("Agreement") is entered into on this 14a' day of
Jules, by and between the City of Arden Hills, a Minnesota municipality, 1245 West Highway 96, Arden
Hills, Minnesota 55112 ("Jurisdiction") and Rum River Ventures, LLC DBA Rum River Consultants, a
Minnesota limited liability company, 23306 Cree Street NW, Suite 103, St. Francis, Minnesota 55070
("Contractor"). The Jurisdiction and the Contractor may hereinafter be referred to separately as a "party" or
collectively as the "parties."
RECITALS
WHEREAS, the Jurisdiction needs professional services to fulfill the needs of their building inspection
services pursuant to Minn. Stat. § 326B.133; and
WHEREAS, the Contractor has substantial experience as a Minnesota State Designated Building Official and
providing building department services implementing the State Building Code and is otherwise qualified to
assist the Jurisdiction on an as needed basis for the same; and
WHEREAS, the Jurisdiction has contracted with the Contractor to act as a Building Official and provide
services for the Jurisdiction since June 14, 2021, as needed, with such contract being memorialized in the
Agreement for Building Official Services dated June 14, 2021 a copy of which is attached hereto and
incorporated by reference as Exhibit B; and
WHEREAS, the Jurisdiction desire to continue to contract with the Contractor to act as a Building Official and
provide services for the Jurisdiction and wish to amend the services and prices listed on Exhibit A included with
the original June 14, 2021 contract; and
WHEREAS, except for the changes specific to Exhibit A and outlined in this First Amended Agreement, the
June 14, 2021 contract remains in full force and effect unless otherwise stated in this amended Agreement;
NOW, THEREFORE, for the reasons set forth above, and in consideration of the mutual promises and
covenants made herein, it is agreed as follows:
1. XVI. Indemnification, Hold Harmless, and Defend. Any claims that arise against the Contractor, its
agents or employees as a consequence of any act of malice and without good faith on the part of the
Contractor or its agents or employees while engaged in the performance of the Agreement shall in no way
be the obligation or responsibility of the Jurisdiction. The Contractor shall indemnify, hold harmless, and
defend the Jurisdiction, its officers, agents, and employees against any liability, loss, costs, damages,
expenses, claims, or actions, including attorney fees which the Jurisdiction, its officers, agents, or
employees may hereafter sustain, incur, or be required to pay, arising out of services performed under this
Agreement or by reason of any act of malice and without good faith of the Contractor, its agents, servants,
or employees, in the execution, performance, or failure to perform the Contractor's obligations pursuant to
this Agreement.
This Agreement to hold harmless and indemnify shall not apply to any claim arising out of a situation
where the Contractor has previously notified the Jurisdiction of a failure by an owner or permit applicant
to comply with the appropriate Code and the Jurisdiction fails to enforce the Code.
Nothing in this Agreement shall constitute a waiver by the parties of any statutory limits or immunities
from liability, including but not limited to MN Rules 1300.0110, Subpart 9, and Minnesota Statute
§466.04.
2. XVII. Subject to Audit. In accordance with Minnesota law, the Contractor agrees that all books, records,
documents, and accounting practices directly related to the use of public funds under this Agreement are
subject to examination by the Jurisdiction and either the Legislative Auditor or State Auditor, as applicable,
for a period of at least six (6) years from the termination of this Agreement. If the Jurisdiction requests the
State Auditor to perform the audit, the Jurisdiction shall bear the cost. If the Contractor requests the State
Auditor to perform the audit, the Contractor shall bear the cost.
3. The Services listed on Exhibit A to the June 14, 2021 Agreement is repealed and replaced in its
entirety with the attached Exhibit A — Services.
IN WITNESS WHEREOF, the parties hereto have signed and executed this Agreement, both in duplicate, on
the day and year first above written.
JURIS ICTION
David Grant, Mayor
ATTEST:
oJA dA"�
Julie H on, City Clerk
Gh2ad�►. CONTRACTOR
Andy J. S eder, Chief Building Official & Owner
Exhibit A
Services
1. State Delegation and/or Local Authority Having Jurisdiction (AHJ). The Contractor may perform plan
review and inspection services under delegation from the State of Minnesota, as outlined below. For
services provided under this section, the Contractor shall be compensated at a rate of 85% of the fees
collected in accordance with the Jurisdiction's adopted fee schedule.
A. Building Code Services. The Contractor may provide building plan review and inspection services
under delegation from the Commissioner of Labor and Industry in accordance with Minnesota Statutes
§326B.103.
B. Fire Code Services. The Contractor may provide fire sprinkler and fire alarm plan review and
inspection services under the authority having jurisdiction from the State Fire Marshal, pursuant to
Minnesota Statutes §299F.011.
C. Mechanical Code Services. The Contractor may provide mechanical plan review and inspection
services under delegation from the Commissioner of Labor and Industry in accordance with Minnesota
Statutes §326B.103.
D. Plumbing Code Services. The Contractor may provide pluming plan review and inspection services
under delegation from the Commissioner of Labor and Industry, in accordance with Minnesota State
Plumbing Code §4714.0203, Minnesota Rules § 1300.0215, Subp. 6, and Minnesota Statutes §326B.43,
Subd. 2.
2. Permit Administration — Project Specific and Legacy Permits. The Contractor may be assigned permits
either as project -specific permits or legacy permits. The following structure outlines services and
compensation for each.
A. Project -Specific Permits. This refers to new permits assigned to the Contractor, where the Contractor is
responsible for administering the project from initial application through final inspection.
For these permits, the Contractor shall receive compensation equal to 80% of the standard Plan
Review Fee and. 80% of the applicable Permit Fee, based on the adopted fee schedule.
ii. The Contractor shall submit invoices following the issuance of each project -specific permit.
iii. The Contractor shall be responsible for all inspections and documentation through project
completion.
B. Legacy Permits. This refers to those permits issued prior to the effective date of this Agreement but
requiring further administration and/or inspection by the Contractor due to the unavailability or
departure of the previous Building Official or Service Provider.
i. The Contractor recommends that the previous Building Official or Service Provider complete and
close out all such permits whenever feasible. However, when this is not possible, the Contractor
3
shall be compensated under one of the following fee structures. The applicable structure will be
determined by the Contractor based on the status and complexity of each permit and invoiced within
ninety (90) days of the assignment:
(1) Hourly Rate Structure: The Contractor may invoice at $95.00 per hour for time spent on the
permit. Billable activities include, but are not limited to:
(a) Reviewing permit records and project history to assess scope and status
(b) Conducting site inspections (including travel time within Jurisdiction limits)
(c) Performing administrative tasks related to the continuation or closure of the permit
(2) Percentage -Based Fee Structure: If the Contractor determines that a full or partial plan review
is required, the Contractor shall be authorized to invoice the Jurisdiction up to 80% of the
standard Plan Review Fee and 80% of the applicable Permit Fee, as identified in the adopted fee
schedule.
ii. Once the Contractor has been compensated under either structure, the Contractor shall be responsible
for all subsequent inspections and documentation through project completion.
3. Designated Building Official Services. In the event that the Jurisdiction requires the Contractor to serve as
the Designated Building Official — such as due to the departure or extended absence of existing staff — the
following terms shall apply:
A. The Contractor shall provide Building Official services, including plan review and required inspections,
in accordance with the Minnesota State Building Code.
B. Compensation for these services shall follow the same structure as project -specific permits which shall
be calculated based on the adopted fee schedule:
i. 80% of the standard Plan Review Fee
ii. 80% of the applicable Permit Fee
C. This designation shall be made by City Council appointment and confirmed in writing by both parties.
Additional duties or scope beyond normal plan review and inspection may be defined and compensated
through a separate addendum or task order, if required.
4. The Contractor shall retain 100% of the following fees collected by the Jurisdiction, where applicable:
i. Investigation
ii. Reinspections
iii. Repetitive plan reviews
4
iv. Manufactured home permits
5. Pre -Application Consultation Meetings. The Contractor will provide up to two (2) meetings with property
owners or permit applicants, either in -person or virtually, at no additional charge to the Jurisdiction. These
meetings are intended to address questions related to the building code requirements in preparation for an
anticipated application for building inspection services. If additional meetings are requested beyond the
initial two, the following terms shall apply:
A. The Contractor will bill the Jurisdiction at a rate of $95.00 per hour
B. A two-hour minimum will apply for in -person meetings
C. A one -hour minimum will apply for virtual meetings; and
D. Advance consent from the City Administrator is required for any meetings beyond the two included at
no cost.
6. After Hours, Emergency Services, and Hazardous Buildings. The Contractor may provide these services
and bill the Jurisdiction at a rate of $125.00 per hour, per person with a two-hour minimum:
A. Inspections or meetings requested outside of normal business hours (Monday through Friday, 8:00 am to
4:30 pm), or outside of an agreed -upon work schedule
B. Emergency disaster response
C. Evaluation of buildings following natural or manmade disasters
D. Properties identified as hazardous buildings, as defined under Minnesota Statutes §463.15
Minimum Fees. The following minimum fees shall be payable to the Contractor:
(1) Building permits administered under delegation from the Commissioner of Labor and Industry:
$300.00
(2) Mechanical system permits administered under delegation from the Commissioner of Labor and
Industry: $300.00
(3) Plumbing permits administered under delegation from the Commissioner of Labor and Industry:
$300.00. If the project involves a single plumbing fixture, the fee shall be reduced to $100.00
(4) All other permits, unless specifically identified in this Exhibit: $100.00 and will include one
inspection
(5) Where plan review is performed on any permit, a minimum plan review fee of $65.00 shall be
payable to the Contractor, unless specifically identified in this Exhibit
7. Jurisdiction Meeting Attendance Provisions. The Contractor may attend the following meetings without
charge to the Jurisdiction. Additional meetings beyond these provisions will be billed at a rate of $95.00 per
hour. A two-hour minimum applies for in -person meetings, and a one -hour minimum applies for virtual
meetings.
A. Up to two (2) City Council meetings annually.
5
B. Up to one (1) staff meeting per month. This may include meetings related to commercial projects,
developments, comprehensive planning, zoning, rental program management, and property maintenance
(code compliance) administration
8. Transportation Costs. The Contractor shall provide transportation to meetings and site inspections within
the Jurisdiction at no additional cost, unless otherwise specified in this Exhibit.
9. Property Maintenance & Code Compliance. If the Contractor is requested by the Jurisdiction to perform
code compliance administration and nuisance abatement services, including but not limited to, issuing stop
work orders, addressing work conducted without permits, conducting site completion agreement or escrow
inspections, or performing investigation inspections, the following terms shall apply:
A. Hourly Rate: All code compliance and nuisance abatement services will be billed at a rate of $95.00 per
hour. This includes inspections, verbal and written correspondence, and preparation for and participation
in meetings, hearings, and court proceedings.
B. Inclusions: The hourly rate covers all standard activities related to code enforcement. If extraordinary
services are required — such as expert witness testimony or involvement in extended legal proceedings —
additional charges may apply. Any such charges will be communicated to the Jurisdiction and agreed
upon in advance.
C. Billing and Documentation: The Contractor will invoice the Jurisdiction regularly, providing detailed
time logs and descriptions of services performed to ensure transparency and accountability.
D. General Provisions: The Contractor will maintain confidentiality and comply with all applicable laws
and regulations. Both parties agree to cooperate and communicate promptly to support the effective
administration and resolution of code compliance matters.
10. Other Services Not Identified. If the Contractor is requested to perform a service not specifically identified
in this Exhibit, the Contractor will bill the Jurisdiction at a rate of $95.00 per hour.
n
Exhibit B
ORIGINAL AGREEMENT FOR BUILDING OFFICIAL SERVICES
CITY OF ARDEN HILLS
RAMSEY COUNTY
STATE OF MINNESOTA
AGREEMENT FOR BUILDING OFFICIAL SERVICES ,
This Agre ent for Building Official Services (the "Agreement") is entered into on this 1
day of , 2021, by and between the City of Arden Hills (the "Municipality") and
Rum River Ventures, LLC DBA Rum River Construction Consultants (the "Contractor").
RECITALS
WHEREAS, the Municipality is in need of professional services to fulfill the needs of
their building inspection services pursuant to Minn. Stat. § 326B.133; and
WHEREAS, Contractor has substantial experience as a Building Official and providing
building department inspection services implementing the State Building Code and is otherwise
qualified to assist the Municipality on an as needed basis for the same; and
WHEREAS, the Municipality desires to contract with Contractor to act as a Building
Official and/or provide building inspection services for the Municipality; and
WHEREAS, Contractor is engaged in an independent business and has complied with all
federal, state, and local laws regarding business permits and licenses of any kind that may be
required to carry out said business and the tasks as set forth in this Agreement; and
WHEREAS, Contractor is an independent contractor and may be engaged to perform the
same or similar activities for other municipalities during the term of this Agreement, and that
Contractor shall not work solely on behalf of Municipality.
NOW, THEREFORE, for the reasons set forth above, and in consideration of the mutual
promises and covenants made herein, it is agreed as follows:
I. Services. Contractor shall provide services to the Municipality on an as requested
basis for the prices set forth on Exhibit A attached hereto (the "Services"). Contractor shall
perform the Services in the capacity of a Certified Building Official, at the direction of the Chief
Building Official and/or City Administrator, under Minn. Stat. § 326B.133, in accordance with
the Minnesota State Building Code, applicable Municipality Ordinances, and applicable
Minnesota law. The Municipality understands that all transportation expenses incurred in the
course of performing the Services shall be the responsibility of the Contractor. Contractor
reserves the right to change the prices and services offered on Exhibit A from time to time, and
shall provide the Municipality 30 days written notice in advance of any such changes.
Municipality agrees that in the course of performing the Services, Contractor is acting as a public
official on the Municipality's behalf.
7
II. Term. This Agreement shall commence on the date first written above and shall
continue for a period of one year therefrom, at which time the Agreement shall automatically
renew on a yearly basis until or unless terminated as specified below.
III. Performance. Contractor shall maintain licenses by the State of Minnesota as a
Certified Building Official and by the Minnesota Pollution Control Agency as a Certified
Inspector for on -site septic systems. Contractor shall perform the Services in a manner consistent
with that of a reasonable and prudent Building Official. Contractor shall maintain an adequate
set of records in Municipality property files of all dates, types, and results of permits as required
when inspecting permitted work. If any work is requested outside of the scope of the services set
forth in Exhibit A, such work shall not commence until Contractor and the Municipality agree to
the terms, scope, price, and other details in writing (including via electronic mail). Such
additional work shall still be subject to the terms and conditions of this Agreement.
IV Duties and Powers of Building Official. As provided by Minnesota
Administrative rules 1300.0110, the Municipality and Building Official hereby appoint Rum
River Construction Consultants and its employees as Subd. 2. Deputies, and extend the Duties
and Powers while providing services for the City of Arden Hills.
V. Independent Contractor. Contractor shall perform the Services as an
independent contractor and agent of the Municipality, and not as an employee. No withholdings
or deductions shall be made from payments due to Contractor. Contractor shall not be eligible for
benefits, workers compensation, or unemployment benefits. To the extent allowable by law,
Contractor may subcontract the performance of certain administrative or other duties under the
Agreement.
VI. Insurance. During the entire term of this Agreement, Contractor shall maintain
the following insurances and will provide the Municipality of evidence of the same upon request:
(1) Commercial general liability insurance coverage with a policy limit of at least $1,500,000 per
occurrence; (2) Business automobile liability coverage with a total Iiability limits of at least
$1,500,000; and (3) Workers' compensation insurance. If Contractor is not required by law to
carry workers' compensation insurance, in place of proof of workers' compensation insurance,
Contractor may provide a written statement of exemption specifying the particular provision of
Minn. Stat. § 176.041 that exempts Contractor from having to carry such coverage. If Contractor
is required by law to carry workers' compensation insurance, Contractor shall, at the time of
execution of this Agreement, furnish evidence satisfactory to the Municipality that Contractor
maintains or is exempt from maintaining insurance coverage pursuant to the terms of this
Agreement.
VII. Amendments. Any alterations, variations, modifications, or changes of any
provisions of this Agreement shall only be valid when they have been reduced to writing and
signed by Municipality and Contractor.
VIII. Regulatory Compliance. Contractor shall abide by all federal, state, and local
laws, statutes, ordinances, rules, and regulations now in effect or hereinafter adopted pertaining
0)
9
to this Agreement or to the facilities, programs, and staff for which Contractor is responsible.
Contractor shall procure, at Contractor's expense, all permits, licenses, or other rights required
for the provision of the Services. Any violation of federal, state, or local laws, statutes,
ordinances, rules or regulations, as well as loss of any applicable license, permit, or certification
by Contractor shall constitute a material breach of this Agreement, regardless of the reason and
whether or not intentional, and shall entitle Municipality to terminate this Agreement effective as
of the date of such violation, failure, or loss.
IX. Data Practices Compliance. Contractor will have access to data collected or
maintained by the Municipality to the extent necessary to perform Contractor's obligations under
this Agreement. Contractor agrees to maintain all data obtained from the Municipality in the
same manner as the Municipality is required under the Minnesota Government Data Practices
Act, Minnesota Statutes Chapter 13. Contractor will not release or disclose the contents of data
classified as not public to any person except at the written direction of the Municipality. Upon
termination of this Agreement, Contractor agrees to return all data pertaining to Municipality
business within 30 days of Agreement termination.
X. Termination. Either party may terminate this Agreement by providing written
notice to the other party 60 days prior to the termination. In the event of a material breach by
either party, the Agreement may be terminated with 10 days written notice to the other party. In
the event Municipality elects to terminate based upon an alleged material breach of the
Agreement by Contractor, Contractor shall have 10 days (or the least amount of time reasonably
necessary if longer than 10 days) to cure the breach.
XI. Billing and Payment. Invoices shall be submitted periodically (customarily on a
monthly basis) and are due and payable within 30 days of receipt by Municipality. Past due
balances shall accrue interest at a rate of 1.0% per month (or the maximum rate of interest
permitted by law, if less).
XII. Choice of Law and Venue. This Agreement is being executed in and is intended
to be performed in the State of Minnesota, and shall be construed and enforced in accordance
with Minnesota law. The parties hereto consent and agree that any legal action arising from or
related to the Agreement shall be venued in Anoka County District Court, State of Minnesota.
XHL Severability. The provisions of this Agreement shall be deemed severable. If
any part of this Agreement is rendered void, invalid, or otherwise unenforceable, such rendering
shall not affect the validity and enforceability of the remainder of this Agreement.
XIV. Merger. The Parties acknowledge and represent that no promise or
representation not contained in this Agreement has been made to them, and acknowledge and
represent that this Agreement contains the entire understanding between the Parties and contains
all terms and conditions between them.
XV Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original but all of which shall constitute one and the same
3
9
instrument. For purposes of this Agreement, the use of facsimile, email, or other electronic
medium shall have the same force and effect as an original signature.
IN WITNESS WHEREOF, the parties hereto have signed and executed this Agreement, both in
duplicate, on the day and year first above written.
MUNICIPALITY
By:
4
Its: __C.f roll 40e-
Second Signature (if required by Municipality)
By:Its:
CONTRACTOR
Its: Owner
4
10
Exhibit A
Services
• Building Inspection Services and Additional Requested Work.
o On -call and as needed general building inspection services during normal
business hours will be billed at a rate of $95.00 per hour at the direction of the
Chief Building Official and/or City Administrator. These services are applicable
to needed inspections associated with projects where the plan review is already
completed, permit issued and the project is underway.
o Services required to conduct plan review and all required inspections associated
with a particular project will be charged 70% Plan Review fees and 70% Permit
fees due to the contractor.
• Minimum Permit Fee. A minimum fee of $50.00 shall be payable to Contractor for a
permit of any type where Contractor involvement is required.
• Transportation Costs. Contractor will provide transportation to meetings and site
inspections within the Municipality at no additional cost.
• After Hours of Work. Inspections and/or other meetings requested outside of normal
business hours, M-F 8:00 am to 4:30 pm, will be billed at $120.00 per hour with a 3-hour
minimum. These terms can be applied to emergency disaster response and the evaluation
of buildings after natural or manmade disasters.
5 11
AGENDA ITEM - 3B
lt
HILLS
MEMORANDUM
DATE: November 24, 2025
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Joua Yang, Finance Director
SUBJECT: 2025 Preliminary Financial Performance
2026 Proposed Budget and CIP
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Provide feedback and direction to staff on the proposed 2026 Budget and CIP based upon staff s
Preliminary 2025 General Fund Projection. The Truth -in -Taxation meeting is scheduled for December
8, 2025, where a final budget and tax levy will be adopted.
Background
Budget discussions were held with the Council in July, August, September, and on November 10.
Council adopted a maximum tax levy increase of 18.32% on September 29, 2025. The final levy and
budget adoption meeting is scheduled for December 8, 2025.
Discussion
The City's General Fund Balance policy specifies that the City will strive to maintain an unassigned
balance in the General Fund of 50% of next year's total annual operating budget. Since a significant
source of revenue in the General Fund comes from property taxes, maintaining a fund balance that is
equal to at least six months of operating expenditures ensures that sufficient resources are available to
fund basic City functions between property tax settlements. The City's 2024 unassigned balance was
45.4%, which was below the City's 50% target.
The 2025 adopted General Fund budget included a planned operating deficit of $122,009. Based on the
most recent Ramsey County Sheriff s reconciliation of the 2025 personnel costs, with the new collective
bargaining agreements and mid -year implementation, the Sheriff s department is anticipating a budget
shortfall of approximately $977,000, with the City's share being approximately $140,000. Contract
cities will be billed this portion in the first quarter of 2026. Based on this recent update, staff is projecting
that the 2025 General Fund will come in approximately $900,000 better than the budget and that the
General Fund unassigned balance is projected to be 55.8% or approximately 5.8% over the 50% target.
This assumes the 2026 levy is set to $6,990,400, an increase of $962,388 or 15.97% over 2025. The
2026 proposed levy includes the following changes since the November 10, 2025 Council Worksession
meeting:
Page 1 of 7
Changes since November 10, 2025 Meeting — decrease of $55,430
• Updated union health and dental premiums — decrease of $5,430
• Reduction in EDA levy — decrease of $50,000
With the 2025 projected budget surplus, staff is providing options to the City Council regarding the
planned use of the 2025 budget surplus for further discussion, ahead of the 2026 Truth -in -Taxation
meeting:
• Replenish General Fund Reserve
o The surplus should be directed to replenish the reserve balance to get back to the 50%.
Fund One -Time Investments (avoid recurring costs) in the 2026 Budget- use for one-time
expenses only, as new costs require a permanent levy increase in the future.
o Capital Projects: Fund infrastructure repairs, building maintenance, purchasing new
equipment or vehicles.
o Technology: Fund a new software system (Permit Software — $60,000 or 1% levy
increase in 2026) or replace computer hardware.
o Other: Fund one-time future costs (2027 Comp Plan - $60,000 or 1 % levy increase in
2026, Utility Rate Study).
Set Aside for Economic Uncertainty or Emergencies
o Keep remaining in reserves to buffer against unexpected revenue shortfalls or spikes in
emergency expenses.
Reduce the 2026 Levy/Tax Rate
o Taxpayer Relief: Cover a portion of the 2026 planned expenditures. Note that the 2027
levy may need a larger percentage increase to return to the necessary funding level.
Attachments
A. Major Changes - Proposed 2026 Budget
B. General Fund Balances 5-Year Trend (2020-2024)
Page 2 of 7
PRELIMINARY 2026 BUDGET LEVY IMPACT Attachment A
% of
Description Effect on Levy % Chg Cost Categories Balanced Levy
Transfer to Cable Fund 50,000 0.83% 50,000 5.20%
Step Increases 54,161
3% COLA Adjustments 45,448 99,609 10.4%
Public Works Staffing Phase 2 - 1 Lead (Jan 2026 Start) 3,322 3,322 0.3%
Rec on the Go 8,100 8,100 0.8%
Health Insurance/Work Comp Benefits/MN Paid Leave 42,836 42,836 4.5%
Personnel Costs 153,867 2.55% 153,867 15.99%
Increase in RamCo Sheriff 233,475
Increase in LJFD 159,231
Increase in Ramco Dispatch 12,780 405,486 42.1%
RamCo Facility Maintenance Facility - Rent 5,847 5,847 0.6%
Permit Software Conversion 60,000 60,000 6.2%
Park Maintenance (Park Sign Replacements, Buckthorn Removal, Supplies/Materials) 47,420 47,420 4.9%
Springbrook Metro-INET Server Migration 10,000 10,000 1.0%
Street Maintenance Program/PWMP Street Projects (30,500) (30,500) -3.2%
PY Underfunded Levy Costs 122,009 122,009 12.7%
Net changes in other GF Budget Areas & PY Underfunded Levy Costs 21,259 21,259 2.2%
Total General Fund Costs 845,388 14.02% 845,388 87.84%
FIR Fund
-
-
0.0%
EDA Fund
50,000
50,000
5.2%
Equipment/Bldg Replacement
-
-
0.0%
Public Safety
52,000
52,000
5.4%
Total CIP Fund Costs
102,000
1.69%
102,000
10.60%
Total General & CIP Fund Costs
947,388
15.72%
947,388
98.44%
Underfunded Levy Costs
0
PIR Fund - Incremental
180,000
3.0%
180,000
18.7%
Transfer from Public Safety Capital Fund (Franchise Fees) to General Fund
(165,000)
-2.7%
(165,000)
-17.1%
Total Balanced Levy Costs
962,388
15.97%
962,389
100.00%
Increases/(Reductions) to Current Proposed Levy Costs: 962,388 15.97%
FIR Fund - Incremental = $120,000 902,388 14.97%
FIR Fund - Incremental = $100,000 882,388 14.64%
11/12/24 Council Work Session
City of Arden Hills
General Fund
Fund Balance Policy Targets
Attachment B
2024 2023 2022 2021 2020
NY Expenditures
$ 6,711,279
$ 6,071,270
$ 5,530,180
$ 5,239,510
$ 5,212,980
% Change over prior year
10.5%
9.8%
5.5%
0.5%
3.9%
50% Target
3,355,640
3,035,635
2,765,090
2,619,755
2,606,490
Assigned/Non-Spendable F/B
$ 270,691
$ 325,930
$ 293,523
$ 270,248
$ 225,250
Unassigned F/B
3,050,072
2,878,628
3,072,714
2,899,574
3,155,256
Fund Balance
3,320,763
3,204,558
3,366,237
3,169,822
3,380,506
FB % Change over prior year
3.6%
-4.8%
6.2%
-6.2%
5.1%
UA FB % Change over prior year
6.0%
-6.3%
6.0%
-8.1%
5.6%
Over/(Under) F/B
(305,568)
(157,007)
307,624
279,819
548,766
Unassigned Fund Balance %
45.4%
47.4%
55.6%
55.3%
60.5%
F/B Policy Met
•
NO
YES
YES
YES
AGENDA ITEM - 3C
-z3�HILLS
MEMORANDUM
DATE: November 24, 2025
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Jake Reilly, Community Development Director
SUBJECT: Affordable housing policy
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should consider and provide direction on approaches to increasing the supply of housing
in Arden Hills.
Background
At the October 27, 2025, work session, the City Council received information and discussed
various approaches to increasing the supply of affordable places to live in Arden Hills. Based on
that conversation, staff has generated answers to questions that were raised during and after the
meeting and identifies in this memorandum three approaches designed to offer market -driven
solutions.
As established in earlier memos on the subject, housing is considered affordable when it costs the
owner or renter not more than 30 percent of their income, including taxes, utilities, and insurance.
In many cases for rental properties, that amount must also include any fees necessary to rent a unit.
For example, cable or internet fees, parking fees, pet fees, etc. In today's rental market, separating
out different fees from the rent has been a mechanism for multi -family property owners to both
right -size the cost of living to the tenant and recoup as much of the cost of the development and
maintenance of a multi -family property and its amenities as possible, including addressing future
property maintenance needs.
For example, management companies at newer apartment complexes constructed in recent years
in the metropolitan area typically attempt to "unbundle" aspects of the rent in one or more of the
following ways. Parking spaces are rented separate from the unit, allowing for resident preferences
Page 1 of 6
to own or maintain a car to reduce costs while at the same time allowing each household to have
more than one car per bedroom, if that is what the household needs. Increasingly some or all
utilities such as heat, electricity, water, and garbage collection services are no longer included in
the rent; some places are charging property maintenance fees, and pet -friendly apartments are both
more common and come with a premium additional monthly rent.
Ultimately, the fact remains that there are some key factors in ensuring people of all kinds can live
in a place, two of which are supply and perception. On the supply side, when there is a sufficient
supply of homes available to either/or renters and owners of any kind, scarcity isn't driving up the
cost of a place to live. When it comes to perception, both how "easy" a developer perceives a
locality is to develop in and neighborhood perception all influence whether a developer of any
kind will find a place desirable to build in.
Discussion
Starting with the supply side, the Metropolitan Council has identified that Arden Hills can be
expected to absorb a certain number of households that need homes that are affordable to them
between now and 2040. The Metropolitan Council identifies the need for Arden Hills to be able to
house 373 households making at or below 80% of the Area Median Income (AMI) by 2040. Based
on the city and county's adopted Comprehensive Plans, Rice Creek Commons is expected to be
the location for those homes. Given more recent information, including a 2022 study associated
with the County's Economic Competitiveness & Inclusion Planl suggests that the Metropolitan
Council's estimate is insufficient to adequately address the overall number of cost -burdened
households. Ramsey County is one of the most cost -burdened counties in the state and the most
cost -burdened county in the seven -county metropolitan area. Arden Hills (and Ramsey County)
are not alone in the expectation set by forecasters at the Metropolitan Council. All communities
within the metropolitan council area are aware of the number of affordable units expected to be
accommodated within each government entity's boundary and at what affordability levels.
However, it is important to remember that not only is there no legal mandate to produce a specific
number of units by affordability band, nor is there a legal mechanism to enforce it. All the numbers
are based on estimates that take into consideration essential population statistics such as births,
deaths, and migrations (both people moving to here and to somewhere else). Some of the things
models can't consider but researchers have anecdotal evidence to support include in -migration due
to cultural, political, or climate factors. As a place with a lower -than -average cost of living and a
higher -than -average quality of life, Minnesota has historically been an in -migration state.
Ultimately, supply of housing will come when the cost of land plus the cost of construction is of
interest to a developer. Higher density buildings are profitable in the locations that support them.
Lexington Avenue is a prime example of a place where higher density buildings are able to be
built. Not only because the cost of land is lower but also because people can walk to and from
major employers and many services and businesses. Some of this supply (relative to the cost of
land) can be addressed through zoning code reforms.
Zoning code reforms
Parking: While it is clear that the approximately 1,900 new homes in Rice Creek Commons will
positively affect the supply side of the housing equation, the timeline to development is not yet
determined. Arden Hills continues to be a desirable place to live and the cost to live here continues
1 Economic Competitiveness & Inclusion Plan I Ramsey County, Minnesota (Accessed 11/12/2025)
Page 2 of 6
to increase. Eliminating parking minimums continues to be the best way to positively increase not
only the number of homes constructed but also positively influence the outcomes of small and
large businesses alike. Now considered inefficient and undesirable, including in the corporate
development world, establishing "parking minimums" or government rules that mandate specific
minimum amounts of parking in new or changing buildings. These minimums have produced areas
where more land is often devoted to parking than to the primary purpose of the buildings on the
site. Off-street parking requirements reduce density because each building has its own parking
that's typically unavailable to the general public. Further, parking minimums have broken the link
between using parking and paying for parking, while the prices of goods, including housing,
continue to rise. When the parking and the housing are "unbundled" the developer can use their
robust knowledge of the target market to determine how to right size the parking. This is true for
single-family homes, multi -family complexes, and retail and office uses. For example, a condo
association could own parking spaces as common property and lease them to the residents at a
price that equates supply and demand. The rent from commonly owned parking spaces could then
replace all or part of the fees residents pay to maintain their association. Parking wouldn't be free,
but those who own fewer cars would pay less. After unbundling, developers would likely find they
could build condominiums more cheaply. If cities didn't require parking, the market would supply
it only when profitable. There would be fewer spaces, and spots that were frequently empty would
be redeveloped. This is as true in large cities with transit options as it is for smaller cities with
limited transit opportunities yet strong connections for people who walk or roll to parks, schools,
businesses, services, and jobs.
Density: The cost of building housing has two components: how much does the land cost and how
much does it cost to build whatever is allowed by the zoning code. The two concepts taken
separately look like this:
A piece of land on the market for $K has n units constructed on it and the cost of the land per unit
is K/n. There is a point at which the cost savings start to slow down. For example, one can easily
argue that building six units instead of one unit offers cost savings to the developer. However,
there is also a point at which the savings start to level out. Further, in reality, land cost is partially
dependent upon how much housing is allowed by the zoning code. For example, a piece of land
upon which one can legally build 300 homes is going to cost a lot more than a piece of identically
sized land where you can legally build six.
Construction costs for a given site also vary based on what can be built on it because the cost to
build things vary greatly based on the size and complexity of the building and what is required by
building codes. For example, above six stories you need steel -frame construction: that costs more
than wood -frame construction. The Americans with Disabilities Act requires elevators in a
building of six of more stories and, in most U.S. building codes, most apartment buildings must
have two stairwells. Only one of these two expensive additions to the construction cost is truly
necessary, and, in fact, most of the rest of the world does not have this prohibition on "single -stair"
buildings in part because there are a lot of other negative consequences for energy efficiency and
other factors.
And here is where local regulation can counter the goal of abundant and affordable housing: the
mismatch between the physical requirements of construction and the regulatory requirements. This
happens everywhere: three -unit buildings get stuck with the international commercial building
code (IBC), which means costly features like sprinklers. Duplexes? They can use simpler
residential code (IRC). The result is that three- to six -unit buildings become financially
Page 3 of 6
unworkable on residential lots where they'd otherwise be the optimal way to deliver affordable
housing that spreads land costs across multiple households.
However, there is a "sweet spot" that addresses the comprehensive plan goal to complement and
preserve the character that is Arden Hills. In real terms, that is the maximum density of housing
you could build while still using the cheapest construction techniques: the same used for a single-
family house. This leads us back to the conversation about the so-called "missing middle" or the
range of small-scale apartment housing ranging from duplexes all the way to small apartment
buildings and including arranging buildings on lots in different ways, such as cottage courts.
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Allowing for these types of developments and/or adding more options to add units to existing lots
(including but not limited to subdividing large lots, allowing for three or more units by right,
including so-called accessory units, and reducing minimum lot sizes) is the lowest cost option for
cities to address the affordability of housing.
Looking at the adopted 2040 Comprehensive Plan, two directions with multiple solutions stand
out:
• Encourage the incorporation of affordable and life -cycle housing into new development
and redevelopment where feasible.
• Identify programs, policies, and strategies that encourage aging in community for senior
citizens.
Density bonuses are a land -use tool that incentivizes more units per development and are useful
where feasible. The concept is best used as an embedded component in the zoning code either
through planned unit development regulations or development of a master plan that is adopted by
the city council. Importantly, the idea of a density bonus does not have to be tied to a financial
incentive. Instead, they are offered in exchange for something the city needs and/or wants. This
could be affordable housing, additional park dedication or fees in lieu, and/or implementing
enhanced aspects of sustainable building design.
Here are three examples of zoning code language for density bonuses:
1. City of Cottage Grove
In any PUD the maximum number of dwelling units allowed shall not exceed the base
density identified in the land use districts in the comprehensive plan, except that:
Page 4 of 6
a) Density bonuses consistent with the comprehensive plan and any adopted city
policies may be granted if the proposed project meets certain objectives of the city
as identified in the comprehensive plan. These objectives include but are not limited
to affordable housing or other identified housing needs, sustainability, increased
open space or greenway development.
b) Density transfers within the PUD may be allowed provided the project area is at
least 40 acres; however, this area requirement may be reduced when the project
provides for the dedication of needed public infrastructure.
2. City of Woodbury
Density bonuses consistent with the comprehensive plan may be granted by the City
Council to increase the maximum permitted density for residentially guided land, if the
proposed project meets certain affordable housing policies. The allowable total density
increase under this provision shall not be increased more than twenty percent (20%). For
determining AMI reauirements. the Citv shall utilize Metropolitan Council data.
Area Median Income (AMI) Density Increases:
Density Bonus
10 to 15% of the total units set aside for 30% AMI
15-20%
15 to 20% of the total units set aside for 31 to 50% AMI
10-15%
20 to 30% of the total units set aside for 51 to 80% AMI
10-15%
Affordable housing site and design incentives:
Preservation of significant wooded areas and open space
0-5%
Sustainable design (i.e. LEED, Solar, etc)
0-5%
Onsite amenities (common space, playgrounds, sport courts)
0-5%
Underground parking
0-5%
Transit Access (i. e. TOD, BRT, or park and rides)
0-5%
3. City of Forest Lake
(1) Developers providing affordable housing units may qualify for the following incentives
and zoning code modifications listed below. Approval of requested incentives and
modifications shall be made by the City Council. The city, in determining the
reasonableness of the incentives and modifications to be considered, shall recognize that
it may be benefitted not only on the inclusion of affordable housing but overall quality of
design, increase in efficiency in public facilities, location and amount of proposed common
space and location, design and type of dwelling units.
(a) Density bonus. A developer may qualify for up to 15% increase in the otherwise
allowable density for a property as determined by the Comprehensive Plan
designation of the property may be allowed. The density bonus must be calculated
by determining the largest number of units that may be built on the property, then
multiplying the result by 1.15 and rounding up any fractions.
4. City of Golden Valley
Multifamily buildings shall be eligible for a density bonus of up to an additional three units
per acre and senior and physical disability housing shall be eligible for a density bonus of up
to an additional five units per acre, pursuant to the City's Residential Density Bonus Policy.
Page 5 of 6
Other possible incentives within the zoning code include:
• Reducing or reimbursing fees associated with planning and zoning fees, building permit
fees, sewer and water availability charges, parkland dedication fees in exchange for
additional density, affordable units, additional greenspace, or sustainable building
"enhancements."
• Addressing potential site constraints such as reducing required setbacks and/or minimum
lot sizes, reducing parking requirements, and/or reducing right-of-way widths.
As the city works with a consultant to address updates and improvements to the zoning code is a
potentially opportune moment to implement these low/no-cost approaches to increasing the ability
for more families to live in Arden Hills.
Creating a regulatory situation that is clearly amenable to developers' needs and understands the
complicated tension of developing more housing anywhere, addresses then issues associated with
perception. Perception issues may include the "ease" of which a person can build additional places
to live, whether as an individual homeowner expanding options for their own property or as a
developer looking for a place to build at a greater scale. Scale and perception of impact on existing
neighborhoods can also be addressed by these changes, allowing for more units that continue to
be sensitive and complementary to the existing character of development, while adding net tax
capacity to the city.
Budget Impact
N/A
Attachments
Attachment A: Presentation
Page 6 of 6
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AGENDA ITEM - 3D
,!It
ri` DEN HILLS
MEMORANDUM
DATE: November 24, 2025
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: 2026 City Commissions/Committees Council Liaison Appointments and Mayor Pro Tem
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
• Discussing the 2026 City Council Liaison appointments to the various Committees and
Commissions of the city as well as the Mayor Pro Tem.
Background
The City Council annually selects Council Liaisons for the various Committees and Commissions of the
city as well as Mayor Pro Tem. It is anticipated that the 2026 appointments will be made at the January
12, 2026 City Council meeting.
Council may discuss potential appointments tonight which would then be brought forward for formal
approval under Consent at the January 12th meeting. In the alternative and if further discussion is
needed, this item could instead be considered under New Business at the January 12th meeting.
Please note the Shoreview/Arden Hills Lions reached out to staff regarding their Collaborative
Ambassador Program (see Attachment A). Council may discuss if they wish to appoint a Council
Liaison to this group or even a Staff Liaison to fulfil that role.
Below is a list of the current 2025 City Council Liaisons for the various groups.
PTRC
Emily Rousseau
EDC
Emily Rousseau
Planning Commission
Kurt Weber
Page l of 2
Personnel Committee (2)
David Grant
Emily Rousseau
Joint Development Authority (JDA)(Action in January would be to confirm the second near of a two-year term)
Tena Monson
Kurt Weber
Lake Johanna Fire Department
• Board of Directors Representative
o Brenda Holden
• Fire Department Headquarters JPA Representative
o Brenda Holden
Fire Relief Association Representative
o Tena Monson
Alternate: David Grant
Northeast Youth and Family Services (NYFS)
Emily Rousseau
Ramsey County Leamue
Tena Monson
Alternates: David Grant, Emily Rousseau, Brenda Holden and Kurt Weber
Twin Cities Gateway
David Grant
Cable Commission/Nine North
Kurt Weber
Karth Lake Improvement District
TBD as needed (Karth Lake has expressed that no formal appointed Council Liaison is necessary).
Shoreview/Arden Hills Lions Collaborative Ambassador Program
TBD
Mayor Pro Tem
Tena Monson
Staff will also bring forward for Council approval on January 12th the Chairs for the respective
Committees/Commissions. Staff is assuming Council will leave this to the respective Liaison for
direction on Chair selection unless otherwise directed by Council.
Attachments
Attachment A: Shoreview/Arden Hills Lions Collaborative Ambassador Program
Page 2 of 2
Attachment A
SHOREVIEW/ARDEN HILLS LIONS www.shoreviewardenhillslions.org
November 10, 2025
1 hope this letter finds you well. I am writing to extend an exclusive invitation to
your organization to participate in a groundbreaking initiative designed to foster
collaboration, community empowerment, and long-term social impact:
The Shoreview/Arden Hills Lions Collaborative Ambassador Program. This
program brings together businesses, non -profits, governmental agencies and civic
organizations like the Lions Club, to create a unified force for good in our
community.
Key Goals of the Program:
l.Community Engagement
2. Resource Sharing
3, Increased Visibility and advocacy
4, Building Long -Term Partnerships
We would like to invite your organization to sign up an ambassador from your
group to be a liaison. This person (could be rotating people) would attend our
Lions events and/or meetings as they are able to provide input and ideas from
your group's perspective for future events and projects that will impact our
community. We meet on the third Monday of each month at Shore 96, 6:30 pm.
There would be no membership charge for this ambassador for this first year.
Why Join?
• Strengthen Your Community Impact: Work alongside key stakeholders to directly influence the
lives of individuals in need.
• Amplify Your Reach: Leverage the power of cross -sector collaboration to raise awareness and
mobilize resources for vital causes.
• Drive Change Together
• Foster Partnerships: Build lasting relationships with a like-minded organization such as ours to
extend our organization's impact
We believe that working together, we can make a meaningful difference in the lives of countless
individuals. We hope you will be a part of this inspiring journey.
We have 2 upcoming events that we hope you and your colleagues can be a part of. One is a
blood drive on Nov. 26 at Ambassador Baptist Church. Please follow the QR code for more
information.
The second is our annual MLK Community Day of Service on Jan. 19 at the Shoreview Community Center.
We will have a variety of activities, including food packing through the Outreach Program of Brainerd
Lakes. All of the food and projects will remain in our own community! More information to come.
Thank you for your time and consideration -we look forward to partnering with you for a brighter
future. Please call either of us with any further questions and email us to let us know if you are/are
not interested in being a part of this collaboration.
Warm regards,
Jodi Laliberte
jodiann 1 10@gmail.com
612. 850. 1866
,Judy Zewers
jzewersC@gmail.com
651. 308. 7667
�►�0S
•
Ext-QJAore iffie Uorns Uubs nterrnaflonal VVebsite
'Your Gateway to Service, Leadership & GLoba[ impact
The Lions dubs International website (www,tionsclubs.org)
is the central hub for Lions and Leos around the world.
Whether you are a new member, a leader, or community
partner, the site connects you to resources that help you
serve more effectively.
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AGENDA ITEM - 3E
UE-HILLS
MEMORANDUM
DATE: November 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Committee/Commission Liaison Roles and Responsibilities
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should discuss the role of the Committee/Commission Liaisons.
Background
As part of the LMCIT discussion on January 3, 2024, Council requested to discuss the roles and
responsibilities of Council Liaisons. Meeting minutes say this item will be addressed as part of a
future work session and it was added to the agenda planning list on April 22, 2024. At the November
10, 2025 work session, the City Council gave direction to staff to keep this on the agenda planning
list and to bring the topic back to Council for further discussion.
The role of the liaison has not been formally discussed in the past, below is the applicable ordinance
that pertains to the liaisons.
Subd. 14 Council Liaison. The City Council shall appoint a council member to serve as a liaison to
each Board, Committee, Commission or other Appointed Body.
Council may want to discuss how it defines the liaison role, possible expectations and if a formal
policy needs to be approved and/or ordinance changes need to be made. Staff is researching other
communities for Council review of language in a formal liaison policy.
As part of the previous discussion, Council also discussed adding formal reports from Council
Liaisons to meeting agendas; however, this was put on hold pending a discussion on what the
expectations are regarding updates. Council may also want to discuss this and direct Staff on moving
forward.
Budget Impact
N/A
Attachment
N/A
Page l of 1
It
-AVEN HILLS
MEMORANDUM
DATE: November 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Rice Creek Commons/TCAAP Discussion
Budgeted Amount:
N/A
For Council Consideration
Actual Amount:
N/A
AGENDA ITEM - 3F
Funding Source:
N/A
Council will have the opportunity to comment on any TCAAP related items they so choose.
Background
N/A
Budget Impact
N/A
Attachment
N/A
Page 1 of 1
AGENDA ITEM - 3G
'!Tt
-AII��EN_ HILLS
MEMORANDUM
DATE: November 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Agenda Planning
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should discuss its next Work Session agenda.
Background
Per Council's adopted policy on agenda setting, please find the proposed agenda below for the
upcoming meeting.
December 8th Work Session
• 2026 PMP
• Parks System Plan Discussion
• Council Norms of Behavior/Code of Conduct
• Agenda Planning (time sensitive)
• RCC/TCAAP Discussion
January 12th Work Session
• To Be Determined
• Agenda Planning (time sensitive)
• RCC/TCAAP Discussion
Attachment A is the list of topics that have yet to be discussed by Council and the 2025 ranking
of priority topics. Staff will begin to work the higher priority items into upcoming Work
Sessions sooner while putting the lower priority items to later discussions. Please note, this does
not reflect all items at Work Sessions as Staff will have necessary items for discussion, such as,
budget discussions, concept plan reviews, or Public Works projects that need timely direction.
Council may want to discuss whether any items need to be added to this list for future discussion
Page 1 of 2
or assign a future meeting for some of these items. This would need to be done by a majority
consensus of Council.
Below is a running list of things Staff brings forward to Work Session annually, in recent years,
we have shifted away from bringing some items forward unless needed, such as, the Pavement
Management Update from Public Works. Note, these timelines may shift year to year. Most
items discussed at Work Sessions are one-off items that may require multiple meetings but are
usually not recurring.
• January
o Legislative priorities
• February
o None
• March
o Initial guidance on next year's Public Works projects
• April
o None
• May
o None
• June
o Follow up on next year's Public Works projects
• July
o Capital improvement planning
• August
o Operating budgets
• September
o Operating budget and levy discussion
• October
o State of the City (if planned for early following year)
• November
o City-wide budget and fee schedule
o Follow up on next year's Public Works projects
• December
o Committee and commission appointments
Budget Impact
N/A
e ttarhmnnt
Attachment A: Council Priorities
Attachment B: Agenda Setting Policy
Page 2 of 2
Attachment A
Topic for Consideration
Short-term Rental Ordinance
Likely Responsible Departmenjrotl
CD/Admin
15
Average
3.00
Majority Next Steps
Council WS
Rental Licensing Program
CD/Admin
15
3.00
Council WS
Accessory Dwelling Units
CD
121
2.40
Council WS
Funding for Lake Johanna Boulevard Trail
PW/Fin
9
1.80
Council WS
Climate Action Plan
Admin
9
1.80
Council WS
Code of Conduct
Admin
8
1.60
Council WS
Encroachment Discussion (2025)/Adopt A Spot
PW
8
1.60
Staff Recommendation
Volunteer Recognition (to Personnel first)
Admin
8
1.60
Staff Recommendation
Cannabis Discussion
CD/Admin
8
1.60
Council WS
Energy Audit
Admin
7
1.40
Staff Recommendation
Temporary Goats/Buckthorn
Admin
7
1.40
Staff Recommendation
Buy Nothing Day/Clean Up Day
Admin
6
1.20
Staff Recommendation
Community Survey
Admin
6
1.20
Council WS
Committee/Commission Liaison Role Policy
Admin
5
1.00
Council WS
EV Fleet Analysis
pW
5
1.00
Staff Recommendation
Attachment B
It
"ENILLS
CITY OF ARDEN HILLS
Agenda Setting Policy
The purpose of this policy is to establish a method for agenda setting that allows for Council to
review and have control over its agendas and decide as a Council how it wants items for
consideration to be brought forward.
For regular worksession agendas:
• Prior to concluding each regularly scheduled worksession, the City Council shall review
its next regularly scheduled worksession agenda and direct Staff on any changes.
• Should an individual Councilmember want to raise an item for discussion at the next
meeting or in the future, they would do so during this review period. The item would
need at least one other Councilmember to agree to having the item considered for future
discussion, and then Council, by majority, would direct to have it placed on a future
agenda or not.
Staff will have flexibility to add or remove items to the worksession as needed to
maintain operational efficacy.
For regular City Council meeting agendas:
• Agendas will be largely Staff driven based on approvals needed for normal operations.
• Items coming from the City Council shall first be discussed at a worksession and can
direct Staff at said worksession to bring items forward for formal approval if needed.
• In rare instances, if a Councilmember brings forward an item that needs approval prior to
going to a worksession, they may request the City Administrator add the item to the
agenda. The City Administrator shall have the discretion to determine if the issue should
be added or not, but Councilmembers will make every effort to having the item first
discussed at a worksession.
Special meetings and emergency meetings:
• Special meetings and emergency meetings may still be called at the discretion of the
Mayor or any two Councilmembers, and the members calling the meeting shall set the
agenda.