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HomeMy WebLinkAboutCC 08-28-1989 . . . . MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING MONDAY, AUGUST 28, 1989 - 6:30 P.M., CITY HALL CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 6:30 P.M. EVALUATION, CLK. ADM. Council conducted the one-year performance evaluation of Clerk-Administrator Berger, as required by Arden Hills Code. ROLL CALL The roll being called previously, Mayor Sather reconvened the meeting at 7:34 P.M. The following members were present: Mayor Thomas Sather, Councilmembers JoAnn Growe, Nancy Hansen, Thomas Mahowald, and Paul Malone. Also present: Clerk Administrator Gary Berger, City Attorney Jerry Filla, Treasurer Frank Green and Administrative Secretary Mary Ann DeLaRosa. ADOPT AGENDA Mahowald moved, seconded by Malone to adopt the revised agenda as submitted, deleting Item No. 8b. Discussion of and Watermain Extension Between Shoreview and the Army this is to be discussed at the September 18 work session. (5-0) . Sanitary Sewer Reserve, since Motion carried APPROVE MINUTES Hansen moved, seconded by Growe that Council approve the August 14, 1989 regular Council minutes and August 21, special Council minutes as submitted. Motion carried, (5-0). CONSENT CALENDAR Hansen moved, seconded by Malone, that Council approve the Consent Calendar for the August 28 meeting and authorize execution of all necessary documents contained therein: a. Adoption of Resolution No. 89-44, "APPROVAL OF KARTH LAKE SOUTH SECOND ADDITION FINAL PLAT". b. Approval of Ordinance No. 261, "REZONING A PORTION OF LEXINGTON AVENUE FROM 1-2 (GENERAL INDUSTRIAL) TO B-2 (GENERAL BUSINESS)", for the Scott Roberts property at 3771 Lexington Avenue. c. Acknowledgement of a memo from Parks Director Buckley on the Fall Festival and Yard Beautification Program. d. Approval of the List of Claims and Payroll. Motion carried (5-0). TREASURER'S REPORT Treasurer Frank Green was present and reported on the investments made on June 9, July 21 and August 24. Hansen moved, seconded by Mahowald to ratify the as submitted. Motion carried (5-0). Treasurer's Report . August 28, 1989 Council Meeting - Page Two PUBLIC COMMENTS None. BID AWARD Council acknowledged receipt of a letter from City Engineer Terry Maurer regarding pavement management improvement bids which were opened on Friday, August 25. After discussion, Councilrnember Malone moved, seconded by Growe, to adopt Resolution No. 89-45, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR 1989 PAVEMENT MANAGEMENT IMPROVEMENTS", awarding the bid to Bituminous Consulting and Contracting, Inc., for their apparent low bid of $70,664.90. Motion carried (5-0). OAK AVENUE EASEMENTS City Attorney Jerry Filla was present to discuss the easements he had received for the Oak Avenue improvement project. The easements were from Mr. and Mrs. Hecht for $1,350 and from Dr. and Mrs. Roach for $300. Filla noted the differences between the two easements, that the Roach property is for a temporary easement and the Hecht property is for a permanent easement for a much larger area as well as removal of a large tree. He recommended that Council approve the agreements, which would allow the contractor to begin construction on the project. . Counci1member Hansen moved, seconded by Growe, to approve the easement agreements as presented and that the Mayor and City Administrator execute the Easement Agreements as presented and recommended by City Attorney Jerry Filla. Motion carried (5-0). KEM MILLING City Attorney Filla updated the Council on negotiations between the City and Kern Milling, noting that it appeared an impasse had been reached and that the City should just let things "sit a while." Filla was of the opinion that Kern Milling will not start plant operations and he indicated to Rolfe Worden that the City is still interested in purchasing the site and would appreciate an opportunity to talk again. Filla commented that in his opinion Kern Milling representatives did not appear willing to continue discussions at this time. City Attorney Filla was requested to attend the September 18 Council work session to discuss the Shoreview/U.S. Army utility agreement, with the meeting to begin at 4:30 P.M. TEMPORARY RECEPTIONIST Council acknowledged receipt of the August 23 memo from Clerk Administrator Berger on the need to hire a temporary receptionist to replace the current receptionist who is absent due to medical reasons. Berger noted that he contacted CDI Temporary Services and through that service arranged for Joan Gatti to fill in as a receptionist on an indefinite basis at a salary of $9.90 per hour, effective Wednesday, August 30, 1989. . After a brief discussion, Malone moved, seconded by Hansen, to hire a temporary receptionist, at a salary of $9.90 per hour, effective August 30, 1989. Motion carried (5-0). . August 28. 1989 Council Minutes, Page Three P.W. SUPERVISOR Council acknowledged receipt of reference checks on Mr. Lauren McClanahan, one of the finalists for the position of Public Works Supervisor. Administrator Berger advised the Council that he had spoken to Mr. McClanahan that afternoon, and Mr. McClanahan declined to accept the position if offered to him. Berger suggested that Council look at the second finalist, who had indicated to Administrator Berger that he was interested in the position. Mayor Sather questioned if this appointment should be made now or tabled to the next regular Council meeting of September 11. Councilmembers Hansen and Malone both felt that this should be a conditional appointment. subject to the applicant's agreement, and should have a probationary period of six months. It would be up to the applicant to resolve his time schedules, so that the City work would become his priority. Councilmember Malone moved, seconded by Hansen, to conditionally appoint Daniel Winkel as Public Works Supervisor, effective September 1, 1989, conditioned upon Mr. Winkel's acceptance of the position, and at $15.20 per hour, the first step in the City's pay plan for this position. Motion carried (5-0). . Clerk Administrator Berger was directed to speak with Labor Relations Consultant Karen Olson to see if the City would be required to advertise to fill Mr. Winkel's maintenance position, or if they could recruit one of the top applicants for the maintenance position. since this was a very recent tile of applicants for the position. If the City did not have to re-advertise. a person could be appointed to fill the maintenance position at the September 11. 1989 Council meeting. MEETING DATE Council noted that the first Council meeting of October would fall on Monday, October 9, which is the Columbus Day holiday. Since no public meetings may be conducted on a legal holiday, Malone moved. seconded by Hansen, that the first Council meeting in October be rescheduled to Tuesday, October 10, at 7:30 P.M. Motion carried (5-0). CITY HALL Council discussed the need for a new city hall facility and directed Administrator Berger to seek input from staff and residents (via a press release in the Town Crier), seek volunteers from the various City committee groups and report back in 30 days with his findings. Mayor Sather noted that the committee liaisons should seek members from their respective committees and try to decide how to utilize the land and space; add to the existing structure, or start over and sell the building, or move to a different location. . Councilmember Growe noted that she had already spoken to the Planning Commission Chairman on this topic. . August 28, 1989 Council Minutes, Page Four Councilmember Malone suggested asking for one or two volunteers from each of the City committees and Mahowald felt that residents with expertise in this area should be sought also, not just limit the volunteers for the new committee to current City committee members. Mayor Sather suggested the list of committee members should be formalized in approximately 30 days. COUNCIL COMMENTS Hansen expressed concern over the fact that on August 11 three of the five public works employees had taken the day off, two were on vacation and one had utilized compo asked if this was a wise idea to have over half of the gone at the same time. time. She department . Hansen also discussed the possibility of having a common group, made up of Arden Hills and Shoreview personnel, discuss development along their common border, Lexington Avenue. Berger noted he had been at a meeting with Ramsey County Engineer Dan Soler and Shoreview's Public Works Director Chuck Ahl, who both had indicated to Berger that Arden Hills will have many traffic concerns in the future, especially related to Lexington Avenue. Hansen asked if a joint Shoreview meeting would be a possibility. Councilmember Malone and Mayor Sather concurred on the need for a joint Shoreview/Arden Hills meeting. Mayor Sather suggested a committee be formed to study the Roberts property, similar to the 135/694 committee, which would look at the potential redevelopment of the site. Hansen asked if the CSO hours had been reviewed. and expressed concern OVer the fact that he normally had 40 hours in two weeks, and lately had 59 1/2 hours in a two week period. She wondered how the excess hours would be funded and if there really is a City need for his additional services. Councilmember Malone reported on the August 24 Finance Committee meeting and asked Clerk Administrator Berger to send Financial Consultant Jim Casserly's letter to the committee members. Malone also asked for approval of Tom Steele being named Chairman through 1989. The Council had no problem with Mr. Steele being Chairman through the end of the year. Councilmember Growe asked if the City had received any information from Commander Bergeron relative to vandalism at Freeway Park. She also asked how many volunteers the City had received for the Household Hazardous Waste Removal Day. Secretary DeLaRosa indicated she had two volunteers for the day and Councilmember Hansen volunteered her service on September 23. . Councilmember Mahowald asked if there was any new information on the Round Lake development, since the agreement with Trammell Crow expires on September 11. Berger responded he had met with Jim Casserly and John Griffith of Trammell Crow and indicated that it appears Ramsey Technology was the driving force behind the development. Berger explained the City has done all it can to facilitate development, but at this point, the City should be looking for more from the developer. He noted that there would be another meeting tomorrow morning and that perhaps the City should "lay . . . August 28, 1989 Council Meeting, Page Five the cards on the table" and indicate to Trammell Crowe that the City would prefer to see more from them in this development proposal. Mayor Sather noted that this land merits no additional City financial involvement. Councilmember Mahowald asked Berger to check on the work on Old Snelling Avenue, as the construction is beyond the normal right-of-way area. Berger will check on this and advise the Council at the next meeting. Mayor Sather noted that he has received complaints about the former engineering firm, SEH, and that residents have complained about abrupt, curt answers at the SEH office when they call. He felt that SEH was not showing creativity or resources and SEH was presenting a negative image for the City. Sather recommended that SEH's services on the County Road E-2/Cleveland project and the Keithson project should be terminated immediately and turned over to the City's current engineering firm, Maier Stewart and Associates for their completion. Councilmember Malone asked if MSA would be able to pick up these projects. Mayor Sather replied yes they would be agreeable to these projects. Councilmember Growe moved, seconded by Malone, to terminate SEH's work on the E-2/Cleveland and Keithson projects. Motion carried (5-0). The Oak Avenue project is not included in the termination, as the message should be clear to SEH that they should be more responsive in their business dealings with Arden Hills and their residents. Administrator Berger reminded the Council of the upcoming budget work sessions on September 5, 12 and 18. ADJOURN Mahowald moved, seconded by Growe that the meeting be adjourned at 8:28 P.M. Motion carried unanimously (5-0). Gaf!? t!rger~ Clerk Administrator ~~ Thomas R. Sather Mayor There will be a budget work session on Tuesday, September 5, 1989, at 6:00 P.M. and on Tuesday, September 12, at 6:00 P.M. The next regular City Council meeting will be held on Monday, September 11, 1989, at 7:30 P.M.