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HomeMy WebLinkAboutCC 10-30-1989 MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING .. MONDAY, OCTOBER 30, 1989. 7:30 P.M. - CITY HALL -' CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 7:30 p.m. . ROLL CALL The roll being called, the following members were present: Mayor Thomas Sather, Councilmernbers Nancy Hansen, Paul Malone, and JoAnn Growe. Absent: Thomas Mahowald, Also present: Acting City Attorney John Miller, Treasurer Frank Green, Park Director John Buckley, Public Works Supervisor Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. ADOPT AGENDA Mayor Sather advised two additional items are included on the 10/30/89 Agenda. Malone moved, seconded by Growe, to adopt the Revised Agenda of 10-30-89 which includes the Treasurer's Report and the Bid Award for a Tank Truck Chassis. Motion carried unanimously~ (4-0) APPROVE MINUTES Hansen moved, seconded by Malone, to approve the minutes of the Regular Council Meeting held October 10 and the Council Worksession held October 16, 1989. as submitted. Motion carried unanimously. (4-0) CONSENT CALENDAR Growe moved, seconded by Malone, to approve the Consent Calendar for the October 30 meeting and authorize execution of all necessary documents contained therein: a. Acknowledgment of Memo on Security Gates in Parks. b. Acknowledgment of Memo on Arsenal Athletic Complex. . c. Acknowledgment of Letter to/from Shoreview on Arsenal Utility Connection Site Plan Review. d. Acknowledgment of Letter from William Bauer on North Suburban Cable Commission. e. Approval of List of Claims and Payroll. Motion carried unanimously. (4-0) TREASURER REPORT Treasurer Green reported on the following investments: 9-7-89 Invested $100.000.00 at American National Bank, @8,45%, to mature 3-6-90 10-16-89 $200,000,00 was rolled into the 4M Liquid Fund. Malone moved, seconded by Growe, that Council ratify the Treasurer's report as submitted. Motion carried unanimously. (4-0) PUBLIC COMMENTS None. BID AWARD; Council was referred to a memorandum from Park Director TANK TRUCK Buckley dated 10-30-89 relative to awarding the bid for CHASSIS & TANK a water truck chassis and stainless steel tank. Buckley advised that bid specifications for separate bidding on the water truck chassis were mailed to five Twin City Truck dealers and the stainless steel tank specifications were mailed to four dealers. . Councilmember Malone questioned the large discrepancy in the two bids received for the tank truck chassis. He also asked if the 6 percent sales tax would apply only to the truck chassis or include the attached equipment, . Minutes of the Arden Hills Regular Council Meeting, 10-30-89 - Page 2 BID AWARD (Cont'd) Buckley advised the gross vehicle weight accounted for the discrepancy in the bid amounts. He stated he would check with the State to determine if the sales tax applies to the truck and . equipment and report back to Council. Malone moved, seconded by Growe, that Council award the bid for purchase of a North Star International Truck chassis as per specifications to North Star International Truck, Inc. , for their apparent low bid of $24,658.58, and to Engle Fabrication, Inc. , for purchase of the water tank at a bid price of $18,320.00. Motion carried unanimously. (4-0) PARK DEDICATION; Park Director Buckley advised Council the Continental CONTINENTAL DEVPMT Development apartment project park dedication issue was APTS. , HWY 10 & discussed by the Parks Committee at their last regular PARK SHORE DRIVE meeting. The Park Committee concurred to recommend the proposed trailway system/emergency vehicle access drive not be dedicated as a public pathway; preferred a land dedication which allows access to existing park property adjacent to the west of this site. Buckley noted that the Subdivision Ordinance specifies a higher percentage of park dedication may be requested with a higher density development; commented the park dedication may be a combination of land and cash to accomplish the higher percentage outlined in the Ordinance. DRAFT DEMOLITION Council was referred to a memorandum from the Clerk BID SPECIFICATION; Administrator relative to the draft bid specifications . KEM MILLING BLDGS. for demolition of the KEM Milling buildings dated 10-27-89. Berger advised he had contacted the League of Minnesota Cities in an attempt to locate a "model" bid specification for demolition and there was none available. He received a copy of specifications for demolition from the City of New Brighton and made some revisions to reflect Arden Hills requirements for this site. The Clerk Administrator recommended the specifications be reviewed by the City Engineer, Delta Environmental Engineers and the City Attorney prior to advertising for bids. Councilmember Malone questioned if any information has been received from Delta Environmental on removal of the underground storage tanks. Berger stated Delta personnel is preparing two separate proposals for removal of the underground storage tanks and site clean up; they are also checking into funding available for removal of the underground storage tanks. Malone expressed concern that the building demolition be handled expediently due to the recent fire at the site. Malone moved, seconded by Growe, that Council authorize the Clerk Administrator to develop the final bid specification document, subject to review by the City Engineer, City Attorney and Delta Environmental Engineer . and advertise for bids for demolition of the buildings at the KEM Milling site, 619- 14th Street Northeast, Arden Hills. Motion carried unanimously. (4-0) Minutes of the Arden Hills Regular Council Meeting, 10-30-89 ~ Page 3 ESCROW AGREEMENT; Council was referred to a memorandum from the Clerk KEM MILLING SITE Administrator dated 10-27-89, relative to an escrow agreement between the City and Darling & Company. . Acting City Attorney John Miller referred to the October 27 letter from Attorney Jerry Filla relative to a request from Darling & Company for the City to sign an escrow agreement to permit the earnest money to be transferred to an interest bearing account in the event the transaction does not close on 10-31-89. Miller stated he has been in contact with Metro Title and was informed two mortgages need to be released from the subject property; at this time he has no reason to believe the transaction will not go through. Malone moved, seconded by Hansen, that Council approve the escrow agreement between the City of Arden Hills and Darling & Company and authorize the execution of said document. Motion carried unanimously. (4-0) APPOINTMENT; Council was referred to a memorandum from Public Works PUBLIC WKS Supervisor Dan Winkel dated 10-27-89, recommending the MAINTENANCE appointment of Stephen Saxe to fill the Maintenance WORKER Worker vacancy. Winkel advised he was recommending Saxe start at the 80% salary step, $10.54 per hour, based on his extensive background and expertise in all areas of the job duties. He stated the higher starting pay was utilized when hiring Jim Perron. who also had experience in the public works job duties. Hansen moved, seconded by Growe, that Council approve the appointment of Mr. Stephen (Pete) Saxe, to the full-time position of Public Works . Maintenance Worker, at a starting salary of $10.54 per hour, effective November 1, 1989. Motion carried unanimously. (4-0) COMPLETION PROB. Council was referred to a memorandum from the Clerk PERIOD; BLDG. Administrator dated 10-17-89, relative to Building INSPECTOR Inspector Kriesel's completion of his probationary period and evaluation. Berger stated David Kriesel received an excellent performance evaluation and recommended a salary increased to the next step in the salary schedule for this position. He explained Kriesel is currently at the 90% step of $22.50 per hour and the 95% step is $23.75 per hour. Berger further recommended the increase be retroactive to 8-21-89. Malone moved, seconded by Growe, that Council authorize a salary increase for Building Inspector Kriesel to the rate of $23.75 per hour, retroactive to August 21, 1989, based on successful completion of his probationary period and a positive performance evaluation. Motion carried unanimously. (4-0) APPOINTMENT; Council was referred to memorandums from Deputy Clerk RECEPTIONIST/ Iago dated 10-25-89 and Clerk Administrator Berger dated CLERK TYPIST 10-16-89, relative to appointment of Patricia Yezek to the position of Receptionist/Clerk Typist. . Berger advised Deputy Clerk Iago and Administrative Secretary DeLaRosa had conducted interviews and testing on candidates for this position. After successful completion of reference checks on candidate Yezek, both recommended her for appointment to the position; the Clerk Administrator concurred with the recommendation. Councilmember Growe questioned the amount and percentage of the starting salary for this position. Minutes of the Arden Hills Regular Council Meeting, 10-30-89 ,~ Page 4 . RECEPTIONIST (Cont'd) Berger stated Patricia would start at the 80% step for the position, which is the first step of the plan. . Malone moved~ seconded by Growe, that Council approve the appointment of Patricia Yezek to the full-time position of Receptionist/Clerk Typist at a starting salary of $7.15 per hour. effective November 1, 1989. Motion carried unanimously. (4-0) COUNCIL COMMENTS: MISCELLANEOUS Councilmember Hansen advised she will arrive late at the Regular Council Meeting held November 13 and she is unable to attend the luncheon at Bethel College. Councilmember Malone stated he is unable to attend the luncheon at Bethel College. Mayor Sather and Councilmember Growe advised they would attend. DISCUSSION; Councilmember Hansen expressed concern relative to the COMMITTEES general tone of the Public Safety/Works Committee; the members appear discouraged by lack of direction from CounciL She suggested Council consider utilization of citizen committees and giving definite direction to this committee in particular. Hansen noted tours of the Fire Station and Police facilities are to be scheduled in the future and review of an assessment policy; stated the committees should be utilized with specific charges. Councilmember Hansen also noted new members are needed on several committees and . suggested placing an announcement in the Town Crier for volunteers. Councilmember Malone stated he was contacted by the Chair of the PS/W Committee and he expressed concern relative to the assessment policy. Malone advised the Chair that input from the PS/W Committee is welcomed by the Finance Committee on the assessment policy. He encouraged the Chair of the PW/S Committee to present to Council their comments and recommendations on the assessment policy or other areas of interest to the Committee. Clerk Administrator Berger advised Engineer Maurer is currently compiling a draft assessment policy which should be available this week. Councilmember Malone outlined Finance Committee projects which are currently underway or will be reviewed in the future. Mayor Sather 'that past Councilmembers had sent projects to the citizen committees as a means of T1dumping" said projects. He favored the approach of Council handling matters related to Council and encouraging the citizen committees to tackle projects of interest to the committee which would provide better services for residents of our community. Sather preferred the PS/W Committee outline several projects of interest to them and submit the list for Council review and prioritizing. ADJOURN Growe moved, seconded by Malone, that the meeting be adjourned at 8:05 p.m. Motion carried unanimously. (4-0) . Gar~ :;ge~ -rLMfJ4-- Thomas R. Sather Clerk.Administrator Mayor