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HomeMy WebLinkAboutCC 11-27-1989 i" MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING MONDAY, NOVEMBER 27, 1989, 7:30 P.M. - CITY HALL CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 7:30 p.m. - ROLL CALL The roll being called the following members were present: Mayor Thomas Sather, Councilmembers Nancy Hansen, Paul Malone, JoAnn Growe and Thomas Mahowald. Also present: Treasurer Frank Green, Engineer Terry Maurer, Acting City Attorney Ron Riach, Public Works Supervisor Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. ADOPT REVISED Mayor Sather advised there were four additional items AGENDA of routine business under the Consent Calendar and an additional item of business under Item 7. Councilmember Hansen requested Item 8.a. under Council Comments be moved to Item 7.c. under Unfinished and New Business and Item 4.b. under Consent Calendar be moved to Item 5.b. under Public Comments. Malone moved, seconded by Mahowald, to adopt the Revised Agenda with additional items of business and amendments recommended by Councilmember Hansen. Motion carried unanimously. (5-0) PROCLAMATION; Mayor Sather read the requested Proclamation declaring HOME CARE WEEK the week of November 26 through December 2, 1989, as 11/26 THRU 12/2/89 Home Care Week in the City of Arden Hills. CONSENT CALENDAR Malone moved, seconded by Growe, that Council approve the Consent Calendar for the 11/27/89 meeting, including all . Resolutions and authorize execution of any necessary documents contained therein: a. Adoption of Resolution #89-50: For Support for Ramsey County Land Acquisition. b. Item moved to Public Comments. c. Adoption of Resolution #89-51; For Ringette Grant. d. Approval of List of Claims and Payroll. e. Acknowledgment of Treasurer's Report. f. Adoption of Resolution No. 89-53; Assessment Reapportionment. g. Adoption of Resolution No. 89-54; Assessment Reapportionment. h. Adoption of Resolution No. 89-55; Assessment Reapportionment. Motion carried unanimously. (5-0) PUBLIC COMMENTS SOD REPLACEMENT; Mr. John Shelendich, 1459 Glenhill Road, appeared before 1459 GLENHILL RD., Council to discuss the replacement of sod on his property JOHN SHELENDICH in conjunction with the Glenhill Road improvement. Shelendich outlined discussions he has had with the Clerk Administrator regarding the sod installation, the quality of the sod when installed and the fact he requested the Clerk to demand the contractor for the project replace the defective sod. He stated he filed a claim in conciliation court against the City after exhausting all other possibilities and the City did not appear in court. Shelendich explained after the second court appearance the judgement was in his . favor and the City Attorney has since appealed the court decision. Shelendich stated he was not pleased with the administrative handling of this matter. -- - ~ ~ Minutes of the Arden Hills Regular Council Meeting, 11-27-89 Page 2 SOD (Cont'd) Councilmember Hansen recalled the City Engineers of Arden Hills and Roseville had reviewed this problem and reported that the sod was not defective; both noted the sod was not watered and . therefore did not survive. Sheledich stated he watered the sod as much as he watered his regular lawn; noted his lawn survived. He stated other residents on the Arden Hills portion of Glenhill Road also had problems with their sod replacement. Shelendich offered the name of Debbie Lynn as a resident who was not pleased with the sod replacement. Clerk Administrator Berger explained the claim for sod was forwarded to the City Insurance Agency and the company is pursuing the appeal in this case, not the City Attorney. He advised he was not the Clerk Administrator at the time the improvement was completed and he was provided information relative to this matter by the City Engineer and Public Works Supervisor. After discussion, Council directed Engineer Maurer to review the complaint and make a recommendation to Council at their next regular meeting held December 11. Councilmember Hansen commented it may be appropriate to wait until spring since there is snow on the ground at this time; suggested Maurer contact other residents on both sides of Glenhill Road to determine if they were unhappy with the sod replacement. AMBLE ROAD Council was referred to a memorandum from Deputy Clerk SUBDIVISION Iago dated 11-22-89, regarding a request from Roger CONCERNS; ROGER Aiken, 4360 No. Hamline Avenue, to discuss his concerns AIKEN, 4360 NO. relative to the Amble Road Lot Split recently approved . HAMLINE AVENUE by Council. Roger Aiken appeared before Council and distributed an outlined of his concerns, dated 11-27-89. He reviewed the three areas of concern: I. Notification to residents of pending subdivisions, 2. Park Dedication, and 3. Engineering, Grading, and Drainage Plans for the lot split. Aiken stated he would prefer to see a more detailed plan for grading, drainage calculations to include a larger area, and some form of assurance that the grading will be properly accomplished prior to building. Councilmember Hansen questioned if the area of Karth Lake will be affected by additional runoff. Engineer Maurer reviewed the drainage patterns across the property and stated the calculations were based on storage capacity of the pond area. He advised the area is fully developed and the creation of one additional lot with a building would not significantly impact the drainage. Aiken referred to the park dedication for this subdivision and suggested the Council reevaluate the calculations based on market value of the lot created and previous park dedication for this site. Aiken noted there was no notification to residents in this area of the application for the Amble Road minor subdivision or the subdivision on Wyncrest . Court. He suggested Council consider establishing a policy which requires notification be sent to residents in the immediate area when an application of this type is filed. Minutes of the Arden Hills Regular Council Meeting, 11-27-89 Page 3 AMBL E RD. (Cont'd) Council concurred to direct Engineer Maurer to review this site and the drainage calculations to insure they are correct, taking into consideration information received from Roger Aiken and . to report to Council at their regular meeting held December 11. Council further advised they would consider implementing a policy for notification of residents on applications which do not require a public hearing at a future worksession meeting. PARK DEDICATION; Council was referred to a memorandum from Councilmember AMBLE ROAD LOT Mahowald dated 11-16-89, outlining his recommendation for SPLIT, WEGLEITNER resolution of park dedication for this newly created lot. Mahowald explained he reviewed recent park dedication fees for residential development and based the amount on comparable negotiations. He further stated the park dedication for this parcel was settled when previous approval was granted for this site in 1978 and it is his belief the proposal is reasonable. Hansen moved, seconded by Malone, that Council accept the amount of $600.00 for park dedication for the newly created lot on Amble Road, as recommended by Councilmember Mahowald. Motion carried unanimously. (5-0) PUBLIC HEARING RES. 1189-52 ; Mayor Sather opened the Public Hearing at 8:30 p.m., for VAC. EASEMENT the purpose of Vacation of Drainage and Utility Easements LOTS 2 & 3, on property owned by Melban Fish and Donald Anderson, DALSOREN ADDN. generally located on Glenpaul Avenue. . Deputy Clerk Iago verified publication of the Notice of Hearing in the New Brighton Bulletin on Wednesday, November 15, 1989, and mailing to affected property owners the same date. The Mayor asked if there was anyone present who wished to be speak in favor of or opposed to this matter. There was no response. The Mayor closed the Public Hearing at 8:32 p.m. Councilmember Malone recalled this matter was before Council to approve the lot line adjustment between the Fish and Anderson properties; questioned if the City retains an easement on the former lot line. Deputy Clerk Iago reported there are no utilities along the former lot line and the City does not have an easement across the former line. She stated the City Attorney was contacted and it was his opinion it is not necessary to obtain an easement on the original property line since there are no utilities located on the property line. Malone moved, seconded by Hansen, that Council adopt Resolution No. 89-52, Vacating A Portion Of A Utility And Drainage Easement, Lots 2 and 3, Block 1, Dalsoren Addition. Motion carried unanimously. (5-0) BLDG. PERMITS; Council was referred to a memorandum from Building PLAN REVIEW FEE Inspector David Kriesel dated 11-16-89, recommending . & 1988 UBC FEES Arden Hills collect a plan review fee of 65% of the INCREASE building permit fee on all residential, commercial and industrial building permit applications, as mandated by State Law. Kriesel also recommends that Council adopt the 1988 Uniform Building Code (UBC) fee schedule after the State has adopted the new schedule. Minutes of the Arden Hills Regular Council Meeting, 11-27-89 Page 4 FEES (Cont'd) Malone moved, seconded by Hansen, that Council amend the current Building Permit Fee Schedule to collect a plan review fee in the amount of 65 percent of the building permits fees issued for . all residential, commercial and industrial building permit applications. Motion carried unanimously. (5-0) Mayor Sather noted Council will consider adoption the 1988 UBC fee schedule after it has been adopted by the State of Minnesota. RESCHEDULE MTGS. Council was referred to a memorandum from the Clerk & CHANGE MTG. TIME Administrator dated 11-20-89, regarding rescheduling Council meetings for December/January, due to holidays and requesting the meeting time be moved forward to 7:00 p.m. Berger stated the City Code requires Council to meet on the next day following a holiday if the meeting date falls on a holiday, and also requires Council meet on the first regular business day in January. The purpose of meeting the first regular business day in January is to appoint administrative personnel. Deputy Clerk Iago stated the City Attorney had reviewed State Statutes and advised Council is not required by State Law to meet the first business day in January, however, the existing City Code does require the meeting. She explained Attorney Filla commented that Council may reschedule the required meeting to the first regular meeting date in January and he could draft an amendment to the Ordinance which eliminates a meeting on that day. Acting Attorney Ron Riach suggested Council extend the 1989 appointments of personnel to the rescheduled meeting date. . Mahowald moved, seconded by Hansen, that Council reschedule the Monday December 25, 1989 Council meeting to Tuesday, December 26, 1989 at 7:30 p.m. and the Tuesday, January 2, 1990 Council meeting to Monday, January 8, 1990 at 7:30 p.m., and that all personnel appointments be extended until the Council meeting held January 8, 1990. Motion carried unanimously. (5-0) After discussion, Council concurred to retain the regular Council meeting time at 7:30 p.m. PUB. SAF /WKS. Councilmember Hansen reported on the Public Safety/Works COMMITTEE meeting and projects they were interested in studying. Hansen stated the committee discussed several items for study and concluded they would be interested in setting up a Spring Clean-up Day and discuss methods for resolving yard waste disposal. She advised the committee suggested preparing a survey for distribution to residents regarding both items and including definitions of road improvements; the survey could be included in the Town Crier. Councilmember Mahowald stated the Parks Committee has discussed distribution of a survey and suggested Council consider preparation of a joint-survey at a future worksession meeting. Mayor Sather advised the Northern Mayors Association has discussed yard waste disposal and recycling issues; they are requesting two persons from each . community to serve on a board to study these matters. Sather suggested Hansen poll the PS/W Committee for volunteers to serve on the board. SECRETARY; Councilmember Hansen reported the Public Safety/Works CITIZEN COMMITTEES Committee had expressed interest in having a recording secretary present at their meetings. -- ---- Minutes of the Arden Hills Regular Council Meeting, 11-27-89 Page 5 SECRETARY (Cont'd) Hansen explained previously all committees had a staff member present to serve as secretary to the committee. She noted the psjw Committee has had difficulty with members volunteering to . record the minutes; questioned if other committees are experiencing the same problem. Hansen suggested Council consider reinstating a staff member to serve as secretary or hiring a part-time person to serve as recording secretary for all citizen committees. Council directed the Clerk Administrator to review the costs for hiring a part-time person as a recording secretary or reinstating the practise of utilizing a staff person, to be compensated for overtime, and report to Council at the next regular Council meeting. WINTER PARKING Councilmember Hansen advised the PSjW Committee discussed REGULATIONS winter parking and enforcement of parking regulations; it was suggested that Council consider implementing a parking ban on all streets, during the winter months, between the hours of 10:00 p. m. and 7:00 a.m. Public Works Supervisor Winkel reported the staff has experienced problems with "Snowbirdtt vehicles while plowing; noted that enforcement of the current Ordinance has been lacking over the years due to former Council directives. After discussion, Council concurred to direct the Clerk Administrator to forward a letter to the Ramsey County Sheriffs Department which authorizes strict enforcement of the current Ordinance, including towing of vehicles in violation of the Ordinance and further discuss vehicle parking at the Council worksession in January. . Council requested Attorney Filla attend the January worksession and be prepared to discuss a "modelll Ordinance relating to winter parking regulations and enforcement. COUNCIL COMMENTS MISCELLANEOUS Councilmernber Hansen advised she will be on vacation VACATION December 25 through January 7. COUNCIL AGENDA Councilmernber Hansen noted the Council Agenda was not PUBLICATION published in the New Brighton Bulletin; suggested staff contact the Bulletin and request publication of all agendas. She noted the Bulletin does not have to publish the agenda if there is not sufficient space in the newspaper. PUBLIC HEARING; Councilmember Mahowald questioned if a date has been 1990 BUDGET determined for a Public Hearing on the 1990 Budget. The Clerk Administrator advised the School District and County hearing dates conflict with the regular Council meeting dates; suggested the Council schedule a public hearing for December 12, 1989. Malone moved, seconded by Mahowald, that Council schedule a Special Council Meeting and Public Hearing for the purpose of discussing the .e 1990 Budget on Tuesday, December 12, 1989, at 7:30 p.m., at the City Hall. Motion carried unanimously. (5-0) Minutes of the Arden Hills Regular Council Meeting, 11-27-89 Page 6 MISCELLANEOUS Councilmember Mahowald commented on the presentation by Roger Aiken relative to the Amble Road subdivision. He - noted that since the City is close to full development, applications for odd parcels of land will be more prevalent in the future. Mahowald noted that Council and staff will have to pay close attention to such applications to insure the proper development of such parcels of land. ADJOURN Hansen moved, seconded by Growe, that the meeting be adjourned at 9:00 p.m. Motion carried unanimously. (5-0) GarfJ:yBe~ger ~ ~M~/ Thomas R. Sather Clerk Administrator Mayor NOTICE OF MEETING The next regular Council meeting will be held on Monday, December 11, 1989, at 7:30 p.m., at City hall. . .