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HomeMy WebLinkAbout12-01-2025 Special Regular JDA Agenda Packet Joint Development Authority TCAAP Redevelopment Project Joint Development Authority TCAAP Redevelopment Project SPECIAL JDA MEETING AGENDA Monday, December 1, 2025, Immediately Following the Work Session at Arden Hills City Hall 1. Roll Call 2. Approval of Agenda 3. Approval of Minutes 4. Public Input 5. Consent Agenda 6. Old Business 7. Public Hearings 8. New Business a. Approve 2026 Budget b. Communications Update c. Review Road Map 9. Administrative Director’s Report 10. Development Director’s Report 11. Commissioner Updates 12. Adjournment Joint Development Authority TCAAP Redevelopment Project Joint Development Authority TCAAP Redevelopment Project AGENDA ITEM 2 MEMORANDUM DATE: December 1, 2025 TO: Joint Development Authority Board of Commissioners FROM: Directors Jagoe and Mitchell SUBJECT: Approval of Agenda The agenda for the December 1, 2025, JDA Meeting is presented for approval. Action Requested: Approve the agenda for December 1, 2025. Joint Development Authority TCAAP Redevelopment Project Joint Development Authority TCAAP Redevelopment Project AGENDA ITEM 3 MEMORANDUM DATE: December 1, 2025 TO: Joint Development Authority Board of Commissioners FROM: Directors Jagoe and Mitchell SUBJECT: Approval of Minutes The minutes for the previous JDA meeting are presented for approval. Attachments: • November 3 JDA Meeting Minutes Action Requested: Approve the minutes from November 3, 2025. Joint Development Authority Monday, November 3, 2025 Arden Hills City Council Chambers Minutes 5:30 pm Roll Call Joint Development Authority: Chair Jon Wicklund, Commissioner Tara Jebens-Singh, Commissioner Kurt Weber, Commissioner Mary Jo McGuire, Commissioner Tena Monson Also present: Jessica Jagoe (Arden Hills); Ella Mitchell (Ramsey County) Roll call taken. Approval of Agenda Commissioner Weber requested Item 8A be pulled from the agenda for further discussion at a future worksession meeting. Motion by Commissioner Monson seconded by Commissioner Weber to approve the agenda as amended removing Item 8A. Motion carried. Approval of Minutes Motion by Commissioner Monson seconded by Commissioner Jebens-Singh to approve the June 25, 2025 Special JDA meeting minutes, September 9, 2025 JDA meeting minutes and October 6, 2025 JDA Worksession meeting minutes as amended. Motion carried. Public Input Lyle Salmela, 1480 Arden Vista Court, provided the JDA with detailed information for the RFI. Consent Agenda None. Old Business None. Public Hearings None. New Business a. Receive Building 116 Presentation This item was removed from the agenda. b. Approve 2026 Budget Director Mitchell stated the proposed 2026 JDA budget is presented for adoption, consistent with the budget processes outlined in the Joint Powers Agreement. For informational purposes, an overview of JDA expenditures for 2023 and 2024 is provided. Preliminary expenditures for January 1, 2025, to September 30, 2025, are also provided, these numbers are subject to change due to potential future reimbursements and anticipated invoices. Commissioner Weber asked if the JDA could explore the feasibility of moving Building 116. Chair Wicklund suggested this item be further considered in December when this item would come back to the JDA. Director Mitchell explained the JDA budget could be amended in December if a feasibility study were to be recommended for Building 116. Commissioner Monson questioned what the process was for amending the budget. Director Mitchell commented on the process noting the budget for 2025 was amended in May. She discussed how there would have to be a conversation on where funds would come from for a feasibility study for Building 116. Commissioner Monson inquired what the deadline was for approving the 2026 budget. Director Mitchell recalled the budget had to be approved in December. Commissioner Monson stated if this was the case the JDA could hold a worksession meeting in December to discuss Building 116 and a regular JDA meeting could follow this meeting in order to approve the 2026 budget. Commissioner Jebens-Singh reported there were a number of fiscal notes the County has been taking on to complete the spine road. She asked if a feasibility study for Building 116 would be a County expense or JDA expense. Commissioner Weber stated this was the reason he would like to discuss Building 116 at the December worksession meeting prior to making a decision whether or not to move forward with a feasibility study. Director Mitchell indicated Ramsey County would be the fiscal sponsor for the feasibility study per the JPA and the JDA has land use authority. Commissioner Monson requested further comment from staff regarding the legal services for 2026. Director Mitchell discussed the legal services that were provided to the JDA noting staff had taken into consideration the assistance that would be needed with the development agreement. Commissioner McGuire asked how the proposed budget was funded by the County. Director Mitchell explained the current funding was largely a loan from the general fund that would be repaid when Outlot A was sold. Commissioner McGuire questioned if administrative work was being contracted out for the JDA. Director Mitchell reported the County isn’t charging the JDA for office administration work and explained the other administrative line item was for the production of meeting videos and completion of the JDA minutes. She noted the City of Arden Hills invoices the County for the JDA minutes. Chair Wicklund summarized the comments made by the JDA and stated he believed it would be in the JDA’s best interest to approve the proposed budget. He indicated the JDA could still have a conversation regarding Building 116 in December and an amendment could be made at that time if required. Commissioner Monson explained she would prefer to table action on the budget to December. Commissioner Jebens-Singh stated the JDA may not have actual costs for the feasibility study in December and questioned if a second JDA meeting would then be required in December. Chair Wicklund reported staff would have to gather information between now and the December meeting in order to provide the JDA with a number. Director Mitchell explained staff would need further direction on the proposed feasibility study for Building 116. Commissioner Weber indicated there was a general idea of what needs to be done for Building 116 and that it needs to be moved. He stated he would like a feasibility study to be completed to complete this task. Motion by Commissioner Monson seconded by Commissioner Weber to table action on the 2026 Budget to December directing staff to pursue the cost of a feasibility study to move Building 116. Motion carried. c. Review Road Map Director Mitchell reviewed the Road Map with the JDA. She noted staff would add a regular JDA meeting to the Road Map for December 1. Commissioner McGuire asked if the RFI’s would be reviewed by the JDA at the December meeting. Director Mitchell reported this was staff’s plan. Commissioner Jebens-Singh requested staff reach out to her in order to prepare her for the JDA sustainability webinar prior to Thursday. She recommended the JDA members come prepared to the December meeting as there will be a full agenda for this meeting. Commissioner Weber requested staff get the JDA agenda and packet of information to the members earlier than Friday, November 28. Chair Wicklund explained he would work with staff to get the agenda and packet to the JDA members by Wednesday, November 26. Administrative Director’s Report Director Mitchell stated she had nothing additional to report. Commissioner Monson asked if staff had any updates on Outlot A. Director Mitchell explained Ryan Companies was talking with end users, but staff had nothing to report on a potential buyer. She explained the interior of Micro Controls was on schedule and should be complete by April of 2026. Commissioner Monson inquired if there was any new information regarding the spine road. Director Mitchell reported she would have additional information for the JDA at the December meeting. Development Director’s Report Director Jagoe stated she had nothing additional to report. Commissioner Updates Commissioner Weber thanked Commissioners Jebens-Singh and Monson for assisting with the JDA webinar. Commissioner Weber stated he appreciated the addition of Micro Controls to Arden Hills. Commissioner Jebens-Singh reported she was able to attend the Impact Transportation Conference in Portland, Oregon and commented on the conversations she had regarding the planning that went into the spine road for the Rice Creek Commons development. Adjournment Meeting adjourned at 6:19 pm. Approved _____________________________________ _______________________ Jon Wicklund, Chair Date Joint Development Authority TCAAP Redevelopment Project Joint Development Authority TCAAP Redevelopment Project AGENDA ITEM 4 MEMORANDUM DATE: December 1, 2025 TO: Joint Development Authority Board of Commissioners FROM: Directors Mitchell and Jagoe SUBJECT: Public Input The public is invited to provide input. Comments will be limited to three minutes per person. Joint Development Authority TCAAP Redevelopment Project Joint Development Authority TCAAP Redevelopment Project AGENDA ITEM 8a MEMORANDUM DATE: December 1, 2025 TO: Joint Development Authority Board of Commissioners FROM: Directors Mitchell and Jagoe SUBJECT: Adopt 2026 JDA Budget The proposed 2026 JDA budget is presented for adoption, consistent with the budget processes outlined in the Joint Power Agreement. The budget has been updated since it was originally drafted to include a preliminary estimate for legal costs related to litigation. For informational purposes, an overview of JDA expenditures for 2023 and 2024 is provided. Preliminary expenditures for January 1, 2025, to September 30, 2025, are also provided, though note that these numbers are subject to change due to potential future reimbursements and anticipated invoices. Attachments: • Proposed 2026 JDA Budget • Overview of 2023-2025 expenditures Requested Action: Adopt the 2026 JDA Budget JDA Budget 2026 Estimated Revenues Grants JDA Application fees JDA Permit fees Contributions from Ramsey County 418,600.00$ Reserves Developer escrow/fees Miscellaneous revenues TOTAL 418,600.00$ Estimated Expenditures Personnel services Contract Services Legal 97,500.00$ Engineering Fiscal/Audit (including Fiscal Agent)60,000.00$ Planning Administrative 3,600.00$ Communications & Community Engagement 50,000.00$ Green Energy & Sustainability 200,000.00$ Services other than personnel or consultants Supplies and materials Office administration Capital outlay (office rent, computer equipment, etc.) Payment of invoices for services to the JDA provided by a Party Insurance 2,500.00$ Miscellaneous expenditures 5,000.00$ TOTAL 418,600.00$ 2026 JDA Expenditures Budget Actuals Budget Actuals Budget Preliminary Actuals (Jan 1-Sept 30) Budget Public Finance Consultant 60,000$ 49,500$ 60,000$ -$ 60,000$ Legal 60,000$ 30,468$ 60,000$ 21,515$ 60,000$ 86,715$ 97,500$ Communications and Community Engagement 170,000$ 24,661$ 50,000$ 19,899$ 50,000$ 25,800$ 50,000$ Green Energy Consultant 125,000$ 196,778$ 224,229$ 126,544$ 200,000$ Insurance 2,035$ 2,035$ 2,035$ 2,038$ 2,500$ 2,041$ 2,500$ Meeting Expense 3,600$ 3,600$ 3,600$ 4,012$ 3,600$ 2,334$ 3,600$ Contingency 5,000$ 809$ 5,000$ -$ 5,000$ -$ 5,000$ Total 240,635$ 61,574$ 305,635$ 293,741$ 405,329$ 243,434$ 418,600$ 2023 2024 2025 Joint Development Authority TCAAP Redevelopment Project Joint Development Authority TCAAP Redevelopment Project AGENDA ITEM 8b MEMORANDUM DATE: December 1, 2025 TO: Joint Development Authority Board of Commissioners FROM: Allison Winters and Sara Swenson, Goff Public SUBJECT: Review Communications Report Goff Public worked with Ramsey County on promotional communications to support the Request for Information (RFI) extension and the Nov. 13 sustainability webinar. The webinar was promoted via the Rice Creek Commons website, Ramsey County and City of Arden Hills social media platforms, and three emails to the Rice Creek Commons newsletter list: • Oct. 29: Join our Nov. 13 webinar to learn about sustainability at Rice Creek Commons • Nov. 4: Don’t miss our Nov. 13 webinar on sustainability at Rice Creek Commons • Nov. 12: Tomorrow, Nov. 13: Learn about sustainability at Rice Creek Commons The emails were sent to 3,177 subscribers and had open rates between 16-18%. The click rate across all messages was 1%. There were 33 total attendees at the Nov. 13 webinar. A recording of the webinar is available on the Rice Creek Commons website for community members who were unable to attend. There has not been recent media coverage of Rice Creek Commons. Goff Public responded to an initial inquiry from Bill Lindeke at MinnPost in October regarding the development status; we are still waiting for a response from Bill regarding next steps. There have been two recent inquiries through the Rice Creek Commons microsite contact portal regarding project timeline and impact on surrounding roads. Staff responded to each inquiry directly. Joint Development Authority TCAAP Redevelopment Project Joint Development Authority TCAAP Redevelopment Project AGENDA ITEM 8c MEMORANDUM DATE: December 1, 2025 TO: Joint Development Authority Board of Commissioners FROM: Directors Mitchell and Jagoe SUBJECT: Review Road Map The Road Map has been updated to include recent schedule updates and proposed dates for 2026. Attachment: 2025-2026 JDA Road Map Month Date Meeting/Action or Deadline Topics or Notes JDA Commissioner Onboarding City/County onboarding of respective new commissioners 21 JDA Meeting Organizational Items, Sustainability Design Guidelines, Outlot A Concept Review 3 JDA Work Session 2024 JDA Annual Report, Legislative and Communications Update 15 17 JDA Meeting Outlot A Entitlements Review, Committee Assignments 27 JDA Advisory Committee Meeting Discuss Development Agreement 7 JDA Meeting Outlot A Development Agreement, Budget Review 9 JDA Advisory Committee Meeting Discuss Development Plans 16 Energy Advisory Committee Meeting Onboarding 1 5 JDA Meeting Budget Amendment 7 JDA Advisory Committee Meeting Discuss Development Agreement 14 JDA Advisory Committee Meeting Discuss Development Agreement 16 Energy Advisory Committee Meeting District Energy 30 JDA Advisory Committee Meeting Discuss Development Agreement 2 JDA Meeting 4 JDA Advisory Committee Meeting Discuss Development Agreement 11 JDA Advisory Committee Meeting Discuss Development Agreement 18 JDA Advisory Committee Meeting Discuss Development Agreement 23 JDA Advisory Committee Meeting Discuss Development Agreement 25 Special JDA Meeting Consider extension to Preliminary Development Agreement 30 Jun Expiration: Preliminary Development Agreement with Alatus Jan Rice Creek Commons 2025 Roadmap Feb Deadline: JDA Annual Report due to City and County Deadline: Draft 2026 JDA Budget Mar Apr May 2 Special Closed JDA Meeting Litigation 7 JDA Work Session Solicitation Process 21 Special Closed JDA Meeting Litigation 23 Energy Advisory Committee Meeting Updates Aug 4 JDA Work Session Solicitation Discussion, Energy Advisory Committee Updates 1 Deadline: Coordinate JDA Budget with City and County budget processes 9 JDA Meeting Request for Information Review 26 6 JDA Work Session Infrastructure Update, Sustainability Webinar Review 24 3 JDA Meeting 13 Sustainability Webinar 14 15 Deadline: Report back on City/County approval of JDA budget Special Closed JDA Meeting Litigation JDA Work Session and Meeting Work Session: Building 116 Presentation, RFI Discussion Meeting: Adopt 2026 JDA Budget Dec 1 Sept Jul Oct Nov Request for Information (RFI) released Initial RFI response deadline Extended RFI response deadline Month Date Meeting/Action or Deadline Topics or Notes Jan 5 JDA Meeting Organizational Items 2 JDA Work Session 2025 JDA Annual Report 15 Mar 2 JDA Meeting Apr 6 JDA Work Session 1 4 JDA Meeting Jun 1 JDA Work Session Jul 6 JDA Meeting Aug 3 JDA Work Session 1 Deadline: Coordinate JDA Budget with City and County budget processes TBD JDA Meeting Oct 5 JDA Work Session 2 JDA Meeting 15 Deadline: Report back on City/County approval of JDA budget Dec 7 JDA Work Session Sept Nov Deadline: Draft 2027 JDA Budget May Rice Creek Commons 2026 Roadmap Feb Deadline: JDA Annual Report due to City and County Joint Development Authority TCAAP Redevelopment Project Joint Development Authority TCAAP Redevelopment Project AGENDA ITEM 9 MEMORANDUM DATE: December 1, 2025 TO: Joint Development Authority Board of Commissioners FROM: Director Mitchell SUBJECT: Administrative Director’s Report A verbal update will be provided by staff. Joint Development Authority TCAAP Redevelopment Project Joint Development Authority TCAAP Redevelopment Project AGENDA ITEM 10 MEMORANDUM DATE: December 1, 2025 TO: Joint Development Authority Board of Commissioners FROM: Director Jagoe SUBJECT: Development Director’s Report A verbal update will be provided by Director Jagoe.