Loading...
HomeMy WebLinkAboutCC 04-23-1990 MINUI'ES OF lliE ARDEN HILlS roUNCIL IDRKSESSION MONDAY, ~ 23, 1990, 4:30 P.M. - CITY HALL CALL TO ORDER - Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 4:30 p.m. WLL CALL The roll being called the following members were present: Mayor Thomas Sather, eounci1members Nancy Hansen and Paul Malone. Absent: Councilmernbers JoAnn Growe and Thomas Mahowald. Also present: Attorney Jerry Filla, Engineer Terry Maurer, Park Director John Buckley, Public Works SUpervisor Daniel Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. PARK DEDICATION; GROUP HEALTH, INC. NORlBWXlDS DRIVE Gouncil was referred to a memorandum fram Counci1lnember Mahowald dated 4-18-90, outlining the negotiations for park dedication fees with Opus Corporation relative to the Group Health site on Northwoods Drive. After discussion, Council concurred to direct staff to fo:rward the letter drafted by Mahowald with the City's counter offer to Opus representatives. CITY HALL mMM. ; PROrosED CITIZEN SURVEY Council was referred to a memorandum fram counci1lnember Mahowald dated 4-19-90, relating to the City Hall conunittee recommendation to conduct a citizen survey. . Clerk Administrator Berger advised the City Hall Committee heard a presentation fram Decision Resources, Ltd., regarding community surveys as a policy infonnation tool; it was suggested Decision Resources make a presentation to Council at the April 30 meeting. Berger explained that Councilmernber Mahowald recommended Council consider utilizing the services of Decision Resources, Ltd., based on the o:rrrpmy having extensive experience with municipal government surveys. The Clerk Administrator stated the coomittee generally concurred that unless there is a strong indication fram the conununity that new facilities are warranted, the work of the coomittee may be unnecessary. May= Sather noted that other citizen coomittees have expressed interest in obtaining a camrnunity survey which contains data outlining citizen preference for customer needs and level of service, relating to all City departments. He questioned if the financing for the survey will be funded fram all department budgets. Berger advised the deparbnent heads have expressed interest in a mutually funded general corrnnunity survey relating to all City services and facilities to be utilized as a management tool. Councilrnember Hansen expressed concern'regarding a telephone survey; only 400 homes will be contacted, which is only one-fifth of the City p:>pulation. She suggested other companies providing this service be contacted for comparison purposes . . Councilrnember Malone stated the results of a telephone survey are usually valid; noted the cost estimate is reasonable considering the extent of service. He preferred to receive quotes fram other companies for comparison purposes. The Clerk Administrator explained that the city Hall Conunittee and Councilmernber Mahowald expressed the desire to receive the survey results as soon as possible; a target date for completion of phase one of its study is scheduled for July 1990. . . . Minutes of the Arden Hills council WorkseSSion, April 23, 1990 Page 2 SURVEY (Cont'd) After discussion, Council concurred to direct staff to contact three vendors which provide this service and invite representatives from each company to appear before council, at a future meeting or worksession, with information and quotes 1Nhich contain costs for a telephone survey and a direct mail survey. ASSESSMENT POLICY; FINANCE CWlMI'ITEE REPORl' Council was referred to the Finance SuJ:x::ornmittee rep::>rt dated 4-14-90, containing the draft assessment p::>licy recommendations. Finance SUJ::x::ommittee Me1I1l3iars Carl Rundquist, sandi Dunekacke and Jeff sjobeck were present. Rundquist reviewed the draft recommendations report and the subcommittee conclusions. There was discussion regarding the need to integrate a qualitative street survey and financing methods which will be used to develop a long range capital improvement budget for street reconstruction and maintenance in Arden Hills. The plan will identify the annual level of investment required to maintain city streets to an established standard. Also discussed was the percentage of street reconstructions costs to be assessed against property C1N11ers. Rundquist also noted Maier stewart & Associates draft p::>licy was not consistent with neighboring communities assessment percentages. Engineer Maurer advised it was not the intent of Maier stewart & Associates to make any specific recommendations, only to provide informational material to the subconnnittee for review. There was discussion relative to the need to detenni.ne the rate of assessment for the various types of streets, the level at 1Nhich the city will assess and the need to schedule repairs to detenni.ne the city'S financial liability. After discussion, council concurred to direct the Engineer and Public Works Supervisor to inventory the streets for reconstruction. council further requested Engineer Maurer to cash flow a 5-year plan for reconstruction, overlay and sealcoating of streets and forward this information to the staff and subcommittee for review and recommendation regarding an assessment percentage rate. Council requested the Finance SuJ:x::ornmittee evaluate the information and prepare a recormnendation for Council review in June. ATI'END PARK <XlMMITI'EE MIG. Clerk Administrator Berger advised Counci1Jnember Mahowald will be unavailable to attend the regular Park committee meeting on 4-24-90 and requested a Council representative Counci1Jnember Malone advised he will try to attend the attend in his absence. meeting . CDUNCIL cct-1MENTS REPORT; RCLLG MEETING Counci1Jnember Hansen rep::>rted on the April RCLLG meeting and advised the May 9 meeting, will include a tour of the Ramsey County Jail facilities. Minutes of the Arden Hills Council Worksession, April 23, 1990 Page 3 EASEMENTS; KATIE lANE & S'IOWE AVE. CouncilInember Hansen advised the PS/W Committee has requested an up:late on the easement en=oachment situation on Katie lane and stowe Avenue. - In discussion, it was determined that council had agreed to hold a meeting with property owners in this area to identify and discuss the problems the city staff faces when residents place landscaping, fencing or structures on utility easements. Council concurred this approach to resolution of easement en=oachments will serve as the "pilot program" to resolve easement problems throughout the city. Council con=ed to hold a meeting with residents along Katie Lane and S't=e Avenue, regarding easement en=oachments and methcds for resolving the problem, on 'Ihursciay, May 31, at 7:00 p.m., at the LJVFD Fire station #1, and directed staff to send a notice of the meeting on May 10 to all affected residents. council directed Fire C11ief Winkel to check on the availability of the Fire station for the meeting and requested staff clearly mark the easements in this area several days prior to the meeting for residents to review the extent of the problem. REFORl'; REGIONAL RAILROAD MEEI'ING CouncilInember Malone reported on the Regional Railroad Authority meeting. Park Director Buckley reported the excellent response received from the businesses along County Road E in regards to the proposed "Flower Power" canpaign. . Buckley distributed a flyer des=ibing the program and explained tempo:bry part-ti1ne personnel will be needed to install the flewer beds. FLOWER KlWER CAMPAIGN BANNER SIGNS councilInember Malone questioned the banner signs at several locations in the city. 'Ihe Clerk Administrator advised. the Building Inspector/Code Enforcement Officer is reviewing all the signs to determine if permits have been issued. UPDATE; OCOR STATEMENT, NEW BRIGH'IDN Clerk Administrator Berger reported on his discussions with Kevin Locke regarding the recent o:ior bill received from the City of New Brighton. Berger advised. I=ke that the City preferred itemized statements sent from the City of New Brighton, rather than from New Brighton'S Attorney. ADJOURN Malone 11\Oved, seconded by Hansen, to adjourn the meeting at 6:10 p.m. MOtion carried unanimously. (3-0) Gary R. Berger Clerk Administrator 'Ihornas R. Sather Mayor . NOTICE OF MEEI'ING 'Ihe next Regular council Meeting will be held at 6:30 p.m., Monday, April 30, 1990, at the City Hall.