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HomeMy WebLinkAboutCC 05-29-1990 . . . MINUI'ES OF THE ARDEN HILLS REJ:;UIAR roUNcrr. MEEI'ING ~Y, MAY 29, 1990, 6:30 P.M. - CITY HALL C[J)SED SESSION; IABOR NEX3OI'IATIONS Council held a closed meeting to discuss laJ:or negotiations between 6:30 ani 7:30 p.m. Pursuant to due call ani notice thereof, Mayor Sather called the meeting to order at 7:30 p.m. ROLL CALL 'Ihe roll being called the following members were present: Mayor 'Iharnas Sather, CounciJ.members Nancy Hansen, Paul Malone ani JoAnn Growe. Absent: Councilmernber 'Iharnas Mahowald. Also present: Engineer Terry Maurer, Park Director John Buckley, Public Works SUpervisor Daniel Winkel, Clerk Administrat= Gary Berger ani Deputy Clerk Catherine Iago. CALL TO ORDER AOOP!' REVISED AGENDA 5-29-90 Mayor Sather asked if there were any additions to the May 29 Agenda. councillnember Malone requested Item 4 b., Approval of Bergerson-Caswell Change Order, under Consent Calendar, be moved to Unfinished and New Business for discussion. Clerk Administrator Berger requested an additional item be placed on the Consent Calendar, Approve Payment to HRS construction for Removal of Underground storage Tanks . Growe moved, secoooed by Hansen, to adopt the May 29 Council Agenda as amended to remove Item 4 b., Bergerson-Caswell Change Order, from the Consent Agenda for discussion ani to add Item 4 c. Approve Payment to HRS Construction for removal of Underground storage Tanks. Motion =ied unan:i1nou.sly. (4-0) APPROVE MINUI'ES Mayor Sather asked if there were arrj additions or =ections to the minutes of May 14. councillnember Malone requested the following wording be included for clarification purposes: Page 5: Paragraph #1: Delete the words "surrrp pump" and add "sanitary sewer". Page 7: Paragraph #6: Add the word "move" at the end of the first sentence. Hansen moved, secoooed by Growe, to approve the minutes of the May 14 Council Meeting, as amended. Motion =ied unanimously. (4-0) roNSENT CALENDAR Malone moved, secoooed by Growe, to approve the Consent Calendar, as amended, and authorize execution of all necessary documents contained therein: a: Appoint Firm to Prepare citizen survey. b. Approve List of Claims and Payroll. c. Approve Partial Payment, HRS Construction, for ReIroval of Underground storage Tanks. Motion =ied unanimously. (4-0) CBANGE ORDER; BERGERSON-<:ASWELL wELL ABANIXJNMENT COlIDCil was referred to a letter from Delta Enviroronental Consultants, elated 5-24-90, re:rarding agreements for change orders at the Kem Milling site discussed at the ColIDCil worksession on 5-21-90. Minutes of the Arden Hills Regular Council Meeting, 5-29-90 Page 2 . OfANGE ORDER (Cont'd) Councilmember Malone stated it was his understanding from the worksession discussion that Bergerson-caswell qgreed to charge the City for the entire well abandonment project. on a tiJne and materials basis. Council con=ed with Malone's assessment of the worksession discussion. Malone moved, seconded by Hansen, to amend and approve the agreement with Delta Environmental Consultants, per their letter dated May 24, 1990, and for well abandonment at the Kem Milling site with Bergerson-caswell conditioned upon the entire project. closing costs being billed to the City on a time and materials basis and approval of the change order, not to exceed $8,000.00 for the project.. Motion carried unanimously. (4-0) PUBLIC <XlMMENTS ARDEN TRAIL JJ.IPROV>>!ENI' Council was referred to a memorandum from Park Direct.or Buckley dated 5-24-90, relative to the notice sent to property owners regarding the Arden Trail Improvements and a memorandum from residents alorq the trail dated 5-23-90, requesting this matter be placed on the agenda. Mayor Sather requested persons wishing to speak in favor of or opposed to the proposed inq:>rovement to speak at the microphone, identify themselves by name and address and briefly state their concerns. Gary Niemczyk, 1918 Noble Road, stated the trail inq:>rovement has been discussed f= several years and he remains opposed to the improvement. He expressed COncel:TI that the existing trail is =ently in good condition and will become full of . debris, similar to the north part of the trail system, if inq:>roved. Charlie Olenoweth, 1898 Noble Road, did not fav= the inq:>rovement and expressed concern that the motorized vehicles =ently using the trails will increase with the inq:>rovement. He also expressed concern at the lack of privacy that will be experienced by reSidents; =ently persons using the trail walk through his yard. Bob Johnson, 1902 Noble Road, stated there is =ently a drainage problem alorq the north and south sides of Noble Road. He expressed concern that the problem will occur alorq the pathway; displayed pictures of the problem. Dave Haney, 1889 Grant Road, stated his principal COncel:TI is loss of privacy due to increased pedestrian traffic. virginia Haney, 1889 Grant Road, expressed concern relative to the change in the type of people that will utilize the trail if bituminous surface is installed; =ently the trail is used by bikers, walkers and jo::rgers. Haney stated once the bituminous surface is installed the trail will be used for skateboards, roller blades and motorized vehicles. Shannon Johnson, 1902 Noble Road, commented that the bituminous surface contradicts the "flower power" im3.ge =ently being promoted by the City. She stated the trail is very appealing in its natural state. . . Minutes of the Arden Hills Regular Council Meeting, 5-29-90 Page 3 TRAIL (Cont'd) Hennan Friesen, 3370 New Brighton Road, expressed concern for the safety of srrall children biking in the area; stated the asphalt surface will attract Jl\Otorcycles and snowI'OClbiles. He agreerl a nature trail better serves the area. Jane Pream, 1886 Grant Road, stated the trail will deer-ease property values in this area. Tom Pream, 1886 Grant Road, agreed safety is the major concern, especially with children biking in the area and crossing New Brighton Road. He was of the opinion the trail illprovement will not be beneficial to Arden Hills. Pream also expressed his dissatisfaction that residents had very little input into the planning of the trail illprovement. Dennis Dee, 1880 Grant Road, expressed concern relative to the lack of notice to residents regarding the i1nprovernent. He stated he is opposed to the trail and questioned future plans for upgrading the path and surrounding area. Resident, 1895 Noble Road, advised all the neighbors have been maintaining the path area by IllO'ii'ing. He stated if asphalt is installed, residents will have to purchase further equipment to maintain the area. Christine Poelzer, 1870 Indian Place, stated she did not receive notice of the improvement, although her rear yard ahrts the existing trail. She expressed concern relative to safety with children biking on the path and =ossing streets. Poelzer stated safety is the main issue whether or not the bituminous surface is installed . . Bruce Peterson, 1873 Grant Road, stated his opposition to the improvement due to decreased privacy, pedestrian traffic through his yard and safety concerns regarcling =ossing New Brighton Road. Jerry Gelao, 1911 Noble Road, agreed with all concerrlS expressed by the residents. He questioned the necessity for another improved trail in Arden Hills, as there are numerous paved trails throughout the city. Gelao stated the trail in its natural state is still highly functional and accessible for residents. He discussed some alternatives, such as, extending the bike path from New Brighton Road (where Hazelnut path ceases) and extend it north along New Brighton Road to County Road E-2; access is still provided to lake Johanna, via County Road E, and to Perry Park and access to other trails aro.tting New Brighton Road, along County Road E-2. Mayor Sather asked if there was anyone present to speak in favor of the pro~ trail i1nprovement. There was no response. Mayor Sather stated Council has heard and understands all concerns expressed by residents this evening. He explained that a contract has been awarded for the improvement at the last Council meeting, however, it appears that some discussion of the illprovement is warranted at this time. . sather suggested two residents be appointed to work with the Park Director and City Engineer to discuss possible alternatives reqarding the trail i1nprovement, relating to the shape, form or development of the pathway. He requested residents prioritize their concerns prior to scheduling a meeting between the two appointees and staff. The Mayor suggested a thirty clay time-frame for the discussions and the matter placed on the June 25 Regular Council meeting agenda. He directed the Park Director and Engineer to review recent trail i1nprovements in other communities. Minutes of the Arden Hills Regular Council MeetirB, 5-29-90 Page 4 TRAIL (Cont'd) There was discussion relative to the bid award and possible consequences if the i.Irq:Jrovement is p:lstponed. Engineer Maurer explained Council has the option to advise the contractor when to begin the i.Irq:Jrovement. . '!here was discussion regardin;J an alternative route for the trail along New Brighton Road. Council noted New Brighton Road is a County Road and the City would have to obtain permission to reroute the path from the county. Gelao advised he .has spoken to planJ'lin;J personnel at the County and was advised the County usually cooperates with cities regarding trail improvements. Council.mernber Hansen did not favor reroutirB the bike path along New Brighton Road; stated it is an extremely dangerous roadway. She advised that past =mnunity surveys inclicate residents place trails as a high priority and have. inclicated paved surfaces are preferable. Hansen also advised the county .has not l::een CCXlperative in the past regarding City requests to reduce the speed limit on New Brighton Road. She expressed concern that citizens were not notified earlier of the proposed i.Irq:Jrovement and favored the citizens working with staff to resolve their concerns. Hansen stated the City should rrark the trail near dangerous intersections, such as the railroad bridge a=oss New Brighton Road. Council concurred with the recommendation of Mayor Sather regardirB the citizens and staff meeting to discuss this matter and return June 25 with reconunerrlations. . AWARD BID; 1990 OVERlAY & SEAL OJATING rnPRVMI'. council was referre:l to a letter from Engineer Maurer dated 5-17-90, relative to the bid award for the 1990 overlay and seal coatirB i.Irq:Jrovement. Engineer Maurer reviewed the bids receive:l and recommende:l the bid be awarde:l to Bituminous ConsultirB and ContractirB, Inc., as the lowest responsible bidder, in the amount of $74,822.55. Council.mernber Malone questione:l if the additional furx:ls budgete:l in 1990 will be utilized to cauplete other i.Irq:Jrovernent projects outline:l in the Pavement Management Plan. Maurer advised language was placed in the specifications for additional work and those may l::e adde:l with change orders. He advised he is reviewirB areas of the City with the Public Works SUpervisor to determine where the additional monies would l::e utilize:l. Malone moved, seconde:l by Growe, to award the bid for the 1990 OVerlay and Seal CoatirB Project to Bituminous ConsultirB and Contracting, Inc., in the amount of $74,822.55. Motion carried unanimously. (4-0) APPOIN'IMENTS; cmZEN SURVEY VOllJNTEERS Council was referred to a memorandum from the Clerk Administrator dated 5-25-90, listirB recorrnnendations for appointments to work with Decision Resources on the citizen Survey. . Council.mernber Hansen advised another member of the Public Safety/Works Committee had expressed interest in app:lintment, however, at this time she did not recall the person. She questione:l if she make further recomrnerrlations at a later date. Minutes of the Arden Hills Regular Council Meetin;!, 5-29-90 Page 5 . SURVEY (Cont'd) '!here was discussion regarding the fact no recomrnen:Jation for appointment from the city Hall Committee, Human Rights, or Plannin;! Commission have been received and a Council liaison been not been recarnrnended. Mayor Sather suggested ratification of the individuals listed in Berger's merrorandum and other volunteers may be added at a later date. Council suggested that Councillnember Mahowald be appointed as Council liaison, since he was instrumental in initiatin;! the survey. Malone moved, seconded by Growe, that Council ratify the Appointment of individuals listed in the Clerk Administrator's memorandum dated 5-25-90, to work with Decision ResourCes on a citizen survey and reserve further appoint:ments for future consideration. Motion carried unanimously. (4-0) APPOrnrnENT ; PUB. SAFEI'Y' /IDRKS a::MMITI'EE Councillnember Hansen recarmnended appointment of Eugene Novak, 1190 Tiller Lane, to the Public Safety/Works coromittee. Mayor Sather co==ed and recarmnended appointment of Novak to the Public Safety/Works Committee. Hansen moved, seconded by Malone, to ratify the appointment of Eugene Novak, 1190 Tiller Lane, to the Public Safety/Works Committee and directed staff to send a letter to Novak notifyin;! him of the appointment. Motion carried unanimously. (4-0) . cnUNCIL Cl::IMMllmJ OWUTABLE GAMBLING INACI'IVE LICENSES councillnember Malone suggested Council consider a formula whereby inactive licenses would not be eligible for renewal unless the taxes collected from the licensee are equal to approximately 80% of the average of the taxes collected from all the licenses in the same classification. He ~lained if the percentage of taxes are not paid to the City, when the licensee applies for renewal, the Council would have a basis for denial. Mayor Sather recalled that staff was directed at the last meetin;! to investigate some means to detemine which licenses are active or inactive; Attorney Filla and staff were requested to m3ke recarnmendations as to how this may be a=mplished. Malone explained the proposed approach to licensin;! charitable garnblin;! applicants will provide rna.xi1nurn benefit to the City, rather than considerin;! the charitable organization by other criteria. EMERGENCY M:;MI'. Pl?IN; ARSENAL Counci1Inernber Malone questioned why the city is responsible for coropilin;! an emergency nanagement plan for the arsenal. Clerk Administrator Berger advised staff is reviewin;! this matter; the request also states the City is responsible for appointin;! an Emergency Preparedness Director. ~ There was discussion relative to citizens that have served in this position in previous years and appointment of a volunteer to work on the emergency plan. councilmernber Malone questioned if the Federal Government could be held responsible for cost reimbursement for trainin;! personnel or developin;! the plan since the government has brought potentially dangerous conditions into the City. . . tt Minutes of the Arden Hills ~lar Council Meeting, 5-29-90 Page 6 EMERG. PlAN (Cont'd) Fire Chief Winkel stated the Arsenal representatives have been cooperative and kept the LJVFD advised of materials stored on this property, as well as providing safety data sheets to the City. MEI'RO WASI'E REPORr CouncLbnember Malone questioned if the City has a serious problem with the Infiltration/Inflow, as per the Metropolitan Waste Control report. He asked if a substantial sewer up:Jrade will be necessary. Clerk Administrator Berger advised he and Public Works SUpervisor Winkel will be attending a series of meetings sp::msored by the MWCC regarding this matter. SIEMS CJ)URI'; OOOR PROBLEM Councilmember Growe asked staff if further information is available regarding the cx:1or complaint on siems Court. Public Works supervisor Winkel explai.'1ed his staff has checked this area on two occasions and has fourx:l no problem. He noted the cx:1or nay be from stagnant water or composting; leaves have been dumped on the vacant lot. Winkel stated routine maintenance has been completed on the sewer lines in this area and no problems were fourx:l in the lines. Councilmember Malone requested Winkel refer to this natter as an "cx:1or or noxious cx:1or complaint", rather than a "sewer cx:1or" in all future co=espondence. Winkel explained the complaint was received as "sewer gas cx:1or" and that was the reason it was documented as such; agreed that in future co=espondence he will classify complaints as "cx:1or complaint". He stated no further complaints have been received. Clerk Administrator Berger advised the Audit Report is being distributed this evening for Council review. He suggested Council schedule a worksession pri= to the Regular Council meeting held June 11 to discuss the report with the auditor. SCHEDULE WKSESSION; AUDIT REPORr DISC. Malone IlIOVed, seconded by Growe, that Council schedule a worksession on Monday, June 11, 1990, at 6:30 p.m., for the purpose of discussion of the Audit Report. Motion carried unanilnously. (4-0) Council requested staff invite the auditor and members of the Finance Committee to attend this meeting. ACCEPr RESIGNATION; WILLIAM WRIGLEY CITY HALL CXM1I'lTEE Malone moved, seconded by Growe, that Council accept the resignation of William Wrigley from the city Hall Committee, ",s per his letter dated 5-18-90. Motion carried unanimously. (4-0) AillOUPN Malone moved, seconded by Growe, to adjourn the meetirg at 8:30 p.m. Motion carried unanilnously. (4-0) Gal:y R. Berger Clerk Administrator ThorrasR.Sather Mayor NOTICE OF MEEI'ING There will be a council Worksession held Monday, June 11, 1990, at 6:30 p.m., at City Hall for the purpose of discussing the audit report. The ~lar Council Meetirg will be held at 7:30 p.m., Monday, June 11, 1990, at city Hall.