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Home My WebLink AboutCCP 04-14-1997 FILE AGENDA . ARDEN HILLS ECONOMIC DEVELOPMENT AUTHORITY MEETING NEW BRIGHTON COUNCIL CHAMBERS MONDAY, APRIL 14, 1997,7:00 P.M. 7:00 P.M. 1. CaD to OrderlRoll Call 7:00 P.M. 2. Approval of Meeting Agenda 7:00 P.M. 3. Unfinished and New Business a. Resolution #97-01, Adopting By-Laws of the Arden Hills Economic Development Authority . 7:15 P.M. 4. Miscellaneous Comments 7:20 P.M. 5. Adjourn The above time may vary depending upon length of issue discussion . UP OfficeJet Fax Log Report for Personal Printer/Fax/Copier City of Arden Hills 612633-7839 . Apr-1l-97 02:08 PM Last Fax Identification /~ . ~ Pa~es IYll!' Date Time Duration Dia~uoslic / - 4219511 \ \ OK 01 Seut Apr-ll 02:03P 00:00: 17 002482030022 6.0.4 . . I F~n .~ . ~L.b I , AGENDA ,. ARDEN HILLS CITY COUNCIL MEETING I NEW BRIGHTON COUNCIL CHAMBERS MONDAY, APRIL 14, 1997,7:30 P.M. . rilll:E JOINT MEETING WITH MOUNDS VIEW SCHOOL DISTRICT BOARD MEMBERS 6:15 P.M. (at New Brighton CouneU Chambers) . 7:30 P.M. 1. Call to OrderlRoll Call . 7:30 P.M. 2. Approval of Meeting Agenda . 7:30 P.M. 3. Continuation Hearing - 1997 Street Improvement Project a. Resolution #97-14a, Adopting Final Assessment Roll- 5 year . b. Resolution #97-15a, Adopting Final Assessment Roll- 8 year 8:15 P.M. 4. Approval of Minutes Ie a. March 31, 1997 Regular Council Meeting 8:20 P.M. 5. Consent Calendar I Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from . the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll b. Highway 96 Task Force Appointments . c. Business Development Committee Chairperson Appointment I 8:35 P.M. 6. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief . summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. . 8:40 P.M. 7. Unfinished and New Business a. Resolution #97-17, Resolution Calling for a Public Hearing by the City on . the Proposed Adoption of the Modification to the Development Program for Development District No.1, and the Proposed Modifications of t" Tax Increment Financing Districts Nos. 1,2, and 3 Therein, and the Proposed Adoption of Modifications to the Tax Increment Financing Plans Therefor. . ---- I AGENDA - PAGE TWO I -- ARDEN HILLS CITY COUNCIL MEETING NEW BRIGHTON COUNCIL CHAMBERS MONDAY, APRIL 14, 1997, 7:30 P.M. . 7. Unfinished and New Business, continued . b. Gateway Business District l. Resolution #97-20, Ordering A Feasibility Report in the Matter of the Street and Utility Improvement Project in the Gateway . Business District 2. Resolution #97-18, Transferring Various Budgetary, Financial, Property, and Personnel to the Arden Hills Economic Development I Authority 3. Resolution #97-19, Establishing Procedures Relating to Compliance with Reimbursement Bond Regulations Under the . Internal Revenue Code 9:40 P.M. 8. Administrator Comments I 9:50 P.M. 9. Council Comments 10:00 P.M. 10. Adjourn ~ The above time may vary depending upon length of issue discussion I April Meetings May Meetinl!s . April 2 Planning Commission 7:30 P.M. May 7 Planning Commission 7:30 P.M. April 14 Council Meeting 7:30 P.M. May 12 Council Meeting 7:30 P.M. . April 10 Business Relations 3:30 P.M. May 15 Public Safety 7:30 P.M. Committee Commission I April!6 Business Development 8:00 A.M. Finance Committee May!5 7:30 P.M. Committee I May 19 Couneil Worksession 4:45 P,M. April!7 Public Safety 7:30 P.M. Commission May 21 Business Development 8:00 A.M. Committee I April!7 Finance Committee 7:30 P.M. May 22 Business Relations 4:00 P.M. April 21 Council Worksession 4:45 P.M. Committee I April 22 Parks & Recreation 7:00 P.M. May 27 Couucil Meeting 7:30 P.M. Commission ~ May 28 Newsletter Committee 6:00 P.M. April 28 Council Meeting 7:30 P.M. May 28 Parks & Recreation 7:00 P.M. April 30 Newsletter Committee 6:00 P.M. Commission I --- I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 f'Last Fax Apr-11-97 02:38 PM I Identification Result Pa~es Ixl1!' Date Time Duration Diavnostic 6310467 OK 02/02 Sent Apr-II 02: lIP 00:01 :08 002121230020 I 4810551 OK 02/02 Sent Apr-II 02:12P 00:00:59 002521030022 6461220 OK 02/02 Sent Apr-II 02:14P 00:01:00 002521030022 I tl.O.4 I I I ,. I I I ~ ~ ~"\'\ I o~ I I I t' I I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612 633-7839 fI' Automatic Loe- Apr-1l-97 01:58 PM I Identification Result Pa~es ~ Dale Time Duration Diarnostic 6310467 No answer 00/02 Sent Apr-ll 01:51P 00:00:00 0020200000oo I 6449446 OK 02/02 Sent Apr-ll 01:52P 00:01:15 002121430020 6339550 OK 02/02 Sent Apr-ll 01:53P 00:01:18 002120430020 6333846 OK 02/02 Sent Apr-ll 01 :57P 00:01:19 002120430020 I 4810551 No dial lone 00/02 Sent Apr-ll OI:55P 00:00:00 0020200000oo 6461220 No dial tone 00/02 Sent Apr-ll 01:56P 00:00:00 0020200000oo M' I I I '- I I I I I I I f' I ---------------- I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 {tLast Fax Apr-1l-97 01:49 PM I Identification ~ P.d~es ~ Date Time Duration Dia!!llostic 4219511 OK 05 Sent Apr-ll 01:47P 00:01:46 002482030022 I tHJ.4 I I I I Ie I I I I I I I t' I I' of_.. I CITY OF ARDEN HILLS ~ MEMORANDUM DATE: April 11, 1997 I TO: Mayor and City Council I FROM: Brian Fritsinger, City Administrat~ SUBJECT: Administrator Comments for the April 14, 1997 Council Meeting I I NOTE JOINT MEETING WITH MOUNDS VIEW SCHOOL DISTRICT BOARD MEMBERS I 6:15 P.M. (at New Brighton Council Chambers) I 1. Public Hearinl: Continuation - 1997 Street Improvement Project Ie a. Resolution #97-14a. Adootint: Final Assessment Roll The City Council is asked to adopt Resolution #97-14a, Adopting Final I Assessment Roll. This resolution adopts the assessment roll for those properties which were removed from Resolution #97-14 as a result of their objection. These assessments will be spread over five (5) years with an interest rate of eight percent I (8%). This is consistent with those assessments adopted at the March 3 I, 1997 Public Hearing. I b. Resolution #97-15a. Adootinf: Final Assessment Roll The City Council is asked to adopt Resolution #97-15a, Adopting Final Assessment Roll. This resolution adopts the assessment roll for those properties I which were removed from Resolution #97-15 as a result oftheir objection. These assessments will be spread over eight (8) years with an interest rate of eight percent (8%). This is consistent with those assessments adopted at the March 31, I 1997 Public Hearing. 2. Approval of Minutes I The Council is asked to approve the Minutes of the March 31, 1997 Regular Council meeting. I ,. I ------ - c_t' ~I Administrator Comments for the April 14, 1997 City Council Meeting I Page Two April 11, 1997 .. 3. Consent Calendar Claims and Payroll I a. The Council is asked 'to approve claims in the amount of$514,267.68, and payroll I for the period most recently ended. The Council should note payment to MCES for April sewer charges in the amount of $48,322.00; Cardiac Pacemakers for the D/TED Grant in the amount of$300,000; Ramsey County for April Law I Enforcement in the amount of $39,569.00; and MacQueen Equipment, Inc. for the 1997 Street Sweeper in the amount of $86,265.00. b. Highway 96 Task Force Al,>pointments I The City Council is asked to make several appointments to the recently created Highway 96 Task Force, I c. Business Development Committee The City Council is asked to consider the change in Chairpersons for the Business I Development Committee, and appointment of Ray McGraw as Chairperson, 4. Unfinished and New Business .. a. Resolution #97-17. TIF Plan Modifications I The City Council is asked to adopt Resolution #97-17, calling for a public hearing by the City on the proposed adoption of the modification to the Development program for Development District #1, and the proposed modifications ofTIF I Districts Nos. I, 2 and 3 therein and the proposed adoption of modifications to the TIF Plans therefor. This resolution schedules a public hearing for May 27 and directs staff to prepare modifications and appropriate notices to the school district I and county. b. Gateway Business District I 1. Resolution #97-20. Ordering Feasibility Report The Council is asked to adopt Resolution #97-20, Ordering a Feasibility Report in the matter of the Street and Utility Improvement Project in the I Gateway Business District. The preparation of the feasibility study is necessary to make final design preparation on the relocation of streets and I utilities within the Gateway Business District. 2. Resolution #97-18. Resolution transferring various budgetary. I financial. property. and personnel to the Arden Hills Economic Development Authoritv ~ The City Council is asked to adopt Resolution #97 -18, transferring various budgetary, financial, property and personnel to the Arden Hills Economic I r.-" .. Administrator Comments for the April 14, 1997 City Council Meeting Page Three April 11, 1997 . I Development Authority. Specifically, this resolution transfers all financial obligations of Fund 522, including all TIF Districts to the EDA. The EDA will oversee these activities. . 3. Resolution #97-19. Resolution establishing procedures relating to compliance with reimbursement bond rel!:ulations under the Internal . Revenue code The City Council is asked to adopt Resolution #97-19, establishing procedures relating to compliance with reimbursement bond regulations . under the Internal Revenue Code. Adopting this resolution allows the City to reimburse itself from future bond proceeds for any expenditures incurred prior to bonds being issued. These costs could include any staff . time, engineering, legal, property acquisitions, etc.... which occur in the development of the Gateway Business District prior to the issuance of a General Obligation TIF Bond. . . . . . . . . . ~ . I I CITY OF ARDEN HILLS ,. MEMORANDUM I DATE: April 9, 1997 TO: Brian Fritsinger, City Administrator I FROM: Terrance Post, City Accountant.@ I SUBJECT: Tabled Special Assessments I Back~round At the March 31, 1997 Public Hearing related to Assessments for proposed 1997 Street Improvements, Council adopted an assessment roll for one hundred and twenty-seven (127) I parcels and tabled action on written objections for thirteen (13) parcels until the April 14, 1997 regular Council meeting. The parcels representing the tabled action divide into two distinct groups. One group is the eight (8) contiguous Norma Avenue cul-de-sac parcels south of the I Royal Lane intersection. The other group is five (5) non-contiguous parcels scheduled for reclamation and/or reconstruction improvements. Ie Issues 1. The Norma Avenue cul-de-sac group objections pertained to the need for bituminous I overlay maintenance. 2. The objections from the remaining group varied but generally pertained to the benefit I received from the improvement being less than the proposed assessment. I Norma Avenue Issue Discussion The City Administrator directed the City Engineer to re-evaluate the Pavement Condition Index (PCI) of Norma Avenue from Dawn Circle south to the cui-de-sac. As a reference point, this I road section was last inspected on November 11, 1995 and resulted in a PCI of 66. This rating fit into a rating range (61 - 80) that suggested a bituminous overlay procedure consisting of rehabilitation in the form of a milling operation, followed by crack filling and the installation of a I 1-1/2 inch bituminous overlay. The street was reinspected on April 8, 1997 and resulted in a PCI re-rating of 59 (Attachment A). I The deterioration of the street from 1995 was somewhat predictable. However, with the rating approaching the upper limits of the reconstruction range (0 - 60), some additional procedures and I related costs may be required in the rehabilitation of this street. The inspection procedure consisted of two samples on Norma A venue. One sample was approx- i' imately at the midpoint between Dawn Circle and Royal Lane and resulted in a PCI rating of 47. I I Memorandum - Tabled Special Assessments I Page Two .. April 9, 1997 The other sample was between Royal Lane and the cul-de-sac and resulted in a PCI rating of 72. I As part of the inspection, the field engineer observed that Royal Lane was in good condition and believed that this street would not be a candidate for overlay maintenance for several years. Comer Lot Cases Tabled I Although Council may wish to discuss policy ramifications, following is a listing of the five (5) appeal cases, the calculation method used, and the amount of the proposed assessment. I 1. Gallagher. 4292 Norma Avenue (22-30-23-32-0023-8) a. On the southeast comer of the Colleen A venue and Norma Avenue I intersection, with the long side on Colleen A venue. Both Colleen Avenue (reclamation) and Norma Avenue (overlay) are being improved in 1997. b. The comer lot method was used to calculate assessable footage of 141.73 I feet. c. The amount of the proposed assessment is $3,360.42 ($23.71 x 141.73) I 2. Schumacher. 1375 Indian Oaks Trail (22-30-23-31-0034-1) a. On the northeast comer of the James Avenue and Indian Oaks Trail intersection with the long side on James A venue. Only James A venue is .. being improved in 1997. b. The shallow lot method was used to calculate assessable footage of 131.94 I feet. c. The amount of the proposed assessment is $4,974.28 ($37.96 x 131.04') 3. Gabiou.1401 Indian Oaks Trail (22-30-23-31-0035-4) I a. On the northwest comer of the James Avenue and Indian Oaks Trail intersection with the long side on Indian Oaks Trail. Only James Avenue I is being improved in 1997. b. The rectangular lot method was used to calculate assessable footage of 135.17 feet. I c. The amount ofthe proposed assessment is $5,131.05 ($37.96 x 135.17') 4. Waxmunski. 1389 Indian Oaks Court (22-30-23-31-0056-1) I a. On the northwest corner of the James Avenue and Indian Oaks Court intersection with the long side being on James Avenue. Only James I Avenue is being improved in 1997. b. The shallow lot method was used to calculate assessable footage of 120.63 feet. I c. The amount of proposed assessment is $4,579.11 ($37.96 x 120.63') .. I I I Memorandum - Tabled Special Assessments {t Page Three April 9, 1997 I 5. Yargici. 1516 Colleen Avenue (22-30-23-32-0002-1) a. On the southwest corner of the intersection of Colleen A venue and Colleen Circle with no distinguishable long side. Both Colleen Avenue I (reclamation) and Colleen Circle (reconstruction) are being improved in 1997. b. A combination of both the odd shape lot and corner lot calculation I methods were used to calculate reclamation assessable footage of 49.34 feet and reconstruction assessable footage of 65.69 feet. c. The amount of proposed assessment is $3,663.44 (($23.71 x 49.34' = I $1,169.85) + ($37.96 x 65.69' = $2,493.59)) I Attachments B (copies of written objections for tabled cases) and C (detail assessment calculations for tabled cases) are enclosed for documentation purposes. I Additional Corner Lot Information - Assessment Analysis Staff analyzed the proposed assessment rolls to determine the variation in corner lot vs. non- corner lot assessments. It should be noted that corner lots were selected based upon the Arden .. Hills Zoning Ordinance corner lot definition, and not just lots that used the corner lot calculation method for calculating assessable frontage. Also, unusual parcels were deleted from totals to facilitate comparison (i.e., McClung and Reiling unplatted parcels for overlay, 1519 McClung I and 1370 Colleen Avenue from reclamation, and 1516 Colleen Avenue from reconstruction). Following is a tabulation of findings: Corner % (Disconnt)/Preminm I Parcel TVDe Parcel Count Assessment A verap'e to Non-Corner Overlav Comer 16 $ 8,208.28 $513.02 14.5%) I Non-Comer 67 36.007.29 537.42 Total ~ 44.215.57 532.72 I Reclamation Comer 9 $25,876.63 $2,875.18 21.1% Non-Comer 25 59353.52 2.374.14 I Total 34 85.230.15 2.506.77 Reconstruction Corner 6 $27,916.40 $4,652.73 5.9% I Non-Comer 2 39552.41 4.394.71 Total 15 67 .468.81 4.497.97 I Interpretation of this analysis is somewhat problematic in that the basis of the Assessment Policy is an assessable footage rather than a "per unit" calculation. The higher variation in the ~ reclamation parcels is related to the incidence of work being done on both streets at an intersection, and the number of "shallow lot" calculations for non-comer parcels. I -------- I Memorandum - Tabled Special Assessments I Page Four .. April 9, 1997 Nei~hboring Cities' Approach to Corner Lot Assessments I Staff investigated how neighboring cities approach corner lot assessments. After reviewing a compilation of this information (Attachment D), one could conclude that there is no formula that has emerged in these communities that could be construed to be a standard. I Conclusions 1. It appears that the engineering evidence is relatively conclusive in terms of proceeding I with the planned bituminous overlay improvement for the entire length of Norma Avenue. 2. Ofthe five remaining tabled written objections, it appears to be more appropriate to deal I with them as individual cases rather than as a group. Although they are all corner lots in the Zoning Ordinance definitional sense, only one case (4292 Norma Avenue) utilized the I corner lot method to calculate assessable footage. The issue in these cases all appear to turn on the relationship between benefit and assessed cost. I .. I I I I I I I .. I -~ I - . . Ytr A1'i^c~tl~ A. I::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ~O(MCI. f\:.JeVlVe... ~ SURVEYED = APR/D8/1997 >QlA~ rf'DQuJV\ NETWRK/BRANCH/SECTIDN NUMBER = 520-1/29 11 1<1 C}7 pCbl 30130.00 SF 1 SECTION SI2E = .8 TOTAL NUMBER OF SAMPLE UNITS = I____~~~~~~~~-~~~~~-~~~~-~~-~~~~~~~~~~_:_--~----------______________ 1 SAMPLE UNIT 10 = 2 SIZE OF SAMPLE = 2720.00 SF IISTRESS-TYPE SEVERITY QUANT ITY DENSITY % DEDUCT VALUE 3 BLOCK CR LDII 40.00 1.47 1.2 17 EDGE CR MEDIUM 8.00 .29 5.1 10 L & T CR LDII 37.00 1.36 3.1 10 L & T CR MEDIUM 114.00 4.19 20.7 IliiATH/RAVEL MEDIUM 100.00 3.68 12.3 I PCI = 72 ____M___________.____________._.______________._____________________ 1 SAMPLE UNIT 10 = 5 SIZE OF SAMPLE = 2720.00 SF IISTRESS-TYPE SEVERITY QUANT ITY DENSITY % DEDUCT VALUE 6 DEPRESSION LDII 150.00 5.51 11.8 16 DEPRESSION MEDIUM 600.00 22.06 44.6 10 L & T CR LDII 64.00 2.35 5.6 10 L & T CN MEDIUM 30.00 1.10 9.1 119 WEATH/RAVEL MEDIUM 25.00 .92 8.1 ~__------------------------:~p.~~~:-~~~.~----------------------------- f' 1 ---------..- 1-- ......_--~..~-......_-_._---_.._-_._--_._---_._-------------..-.----- A nf\c+l M0'l A ~I .._--_._-_._-_._---_.~-----------_._._..._..~-~.__._--.-..----------. DATE SURVEYED = APR/08/1997 NETWRK/BRANCH/SECTION NUMBER = 520.1/29 /1 I NUMBER OF RANDOM SAMPLE UNITS SURVEYED = 2 NUMBER OF ADDITIONAL SAMPLE UNITS SURVEYED = 0 .. PCI OF SECTION = 59 RATING = GOCO FOR PROJECT LEVEL ANALYSIS: I RECOMMEND EVERT SAMPLE UNIT BE SURVEYED. STANDARD DEVIATION OF PCI BETWEEN RANDOM UNITS SURVEYED = 17.7% I EXTRAPOLATED DISTRESS QUANTITIES FOR SECTION DISTRESS-TYPE SEVERITY QUANTI TY DENS IlY X DEDUCT VALUE I 3 BLOCK CR LOll 221.54 .74 .4 6 DEPRESSION LOll 830.79 2.76 7.0 I 6 DEPRESSION MEDIUM 3323.16 11.03 32.3 7 EDGE CR MEDIUM 44.31 .15 4.4 I 10 L & T CR LOll 559.40 1.86 4.4 I 10 L & T CR MEDIUM 797.56 2.65 16.2 19 WEATH/RAVEL MEDIUM 692.33 2.30 10.4 .. *** PERCENT OF DEDUCT VALUES BASED ON DISTRESS MECHANISM *** I LOAD RELATED DISTRESSES = 5.88 PERCENT DEDUCT VALUES. I CLIMATE/DURABILITY RELATED DISTRESSES = 41.75 PERCENT DEDUCT VALUES. OTHER RELATED DISTRESSES = 52.37 PERCENT DEDUCT VALUES. I -------------.-----.---..-.------........--------------.--------.---- ..._-------------------...._~_._...._._------------------------------ I I I . t I .. I .- ~ ~~f'J\tt1 A; q-- I City of Arden Hills Pavement Inspection Sheet i" Street: tJorr'-\c, tJ.VP'1Ue Length: ~ 55 ft. Width: 34' (F-kF}ft. . Date: 4 / B ! q 7 Sample Unit: 5 0 f 7 S'-' """"",-,,'lob1e a 4 I Surveyor: ~ Sample Area: ...Z:....4SD so. ft. 80>: (34-~) Distress Sketch: I 1. Alligator Cracking 11. Utility and Street Patch f - - - -. t 2. Bleeding 12. Polished Aggregate 2.<) L-~.J"..;' 3. Block Cracking .. 13. Potholes _ 1...11::. /0 : I · 4. Bumps & Sags 14. Railroad Crossing U '4 N 5. Corrugation 15. Rutting _- ~ .L L. ...... 6. Depression 16. Shoving '0,.) \~..~ · 7. Edge Cracking 17. Slippage Cracking "'rp""vi 40 ~ I · 8. Jt. Reflection/Cracking 18. Swell i,ave he"", !it . t \, · 9. Lane/Shoulder Drop-off 19. Weathering & Ravelling ~e,,1 ("..fed :__.J ,,11 L.. · 10. Long./Trans. Cracking I ~ I L 0[10 M I-- /50 L Ie ~I 1\1 I l- I I 150 0 1M 000 ~5 o 0 PCI Calculation I D=TYPE DENSm' SEVERITY DEDUCT VALUE PClRAllNO PCI = JOO-CDV- I .. I PCI RA'I1NG . ',c'{" '3:'.t~ "- ~', .', -'-~-h""",--~ . ~t '-:: :-:;;(~~:..;:- .. DEDUCT TOTAL Q. ...,....7..~'.=.._~,...; :.- :.T;~;,~.;;$l.~{"'if;~>.:..o Note: 1) A(~~;;~~ in S~CF~tcx~~~:~:~.t .. :i:;~::~~?:.. .1 2) · - Indicates Distress measured m Linear Fect.. .. }O".. .. . . 3) .. " IDwcates DiStreSS measured in number of Poth~lcs. . D3.vinsn,frm City of Arden Hills !\\(M~(P(A, l I Pavement Inspection Sheet Street: t\ \,""'^"" Ci..,rp ", w_ Length: b55 ft. Date: A- .I B /CJ7 Sample Unit: 2- of 1 Surveyor: .., F T Sample Area: 2..480 sa. ft. \?<1 I Distress Sketch: 1. Alligator Cracking 11. Utility and Street Patch @ f I 2. Bleeding 12. Polished Aggregate 52"\..:__ 3. Block Cracking ** 13. Potholes ;::,..- ::::-L _ ./ ;.:~ I · 4. Bumps & Sags 14. Railroad Crossing '~'.: 5x8L ~I 5. Corrugation 15. Rutting .... _ t /'J I 6. Depression 16. Shoving 156 _ '.:Zd:1'1 1 \ · 7. Edge Cracking 17. Slippage Cracking Ill.-. ,II.,L · 8. ]t. Reflection/Cracking 18. Swell ",p pe,.<S -\ c .- - .... I .t.- · 9. Lane/Shoulder Drop-off 19. Weathering & Ravelling h~.~ b~h' I -- .- 3,,"1. T f _7__ · 10. Long.rrrans. Cracking StJc; fe, . I I I I 0 0 0 I M 0 10 (J B 0 0 I PCI Calculation DISTRESS TYPE D...."... SEVERrJY DEDUCT V ALUB PCI RATING I PC! =lOO-CDV- .-.- -- PC! RA1lHO - I DEDucrTOTAL Q- ... ";.:.. ~",'- -.~::'7.;" :~ ~. .,~.L~it.j;}l;:/t~:~;.;:-..;:.;ii:..:,:..~;~ - .~~ibii.gl~l\l~~~~~l.~;f~~( Note: 1) 2) I 3) pavinsp.fnn I' y 1 AtrAC\tMM f> ~ ~ 1 December 9, 1996 1 City of Arden Hills 1 1450 West Highway 96 Arden Hills, Minnesota 1 Dear Ladies and Gentleman: 1 It is our understanding the City of Arden Hills plans to repair the road abutting our property and that the City proposes assessing our property for this repair. We do not believe the repair will 1 raise our property value commensurate with the proposed assessment and, therefore, we hereby give notice of our intention to contest the assessment. Ie Sincerely, 1 \~t~ \- ~ ~ 1 Robert F. and Kristine T. Gallagher 1 4292 Norma Avenue Arden Hills, Minnesota 1 1 I I .- f' I DE~V~~~J? ' - ! . !Y '. - 1, 1375 frIDIAN OAKS TR. .AP..DE~1 HILLS, !vfN. 55112 I Phone 612- 633 - 8319 .. MAR31, 97 CITY OF ARDEN HILLS I 1450 WEST HWY 96 I ARDEN HILLS ; MN.55112~5794 ATTN.: ARDEN HILLS CITY COUNCIL I RE: PIN NUMBER 22-30-23-31-0034-1 I ROAD IMPROVE11ENT ASSESS}.1ENT I THE PROPOSED ASSESSMENT FOR INDIAN OAKS, PART OF LOT 2, I BLOCK 1 IS IN EXCESSI\'E TO THE PERCEI\'ED VALUE OF THE PROPERTY VALUES. THE PROPOSED ASSESS11ENT OF $5662.24 WILL .. NOT ADD VALUE PROPORTIONALLY TO THE V ALlIE OF THE PROPERTY AS THIS IMPROVH.1ENT IS FOR 1M.1ES STREET l', SIDE ENTRi'.NCE TO I THE HOME. SEE ENCLOSED PHOTO. PLEASE RECONSIDER THE ASSESSED VALUE TO ONE HALF ($2831.12) OR RE-EVALUATE ON I OTHER PROPOSAL TO RESURFACE O:t>.TI., Y 'T'_T"""", 'T'o.n TunT AL'TLJt:___ ------ STREET. I ~Lhad~ I SSCHUMACHER I I I I -~ l~r-3~-97 O~'~BP City of Arden Hills 6~2 633-7B39 P.02 ~ I A~~() ~ ~ 1401 Indian Oaks Trail Arden Hills, MN 55112 I March 26, 1997 Brian Fritsinger I City Administrator Arden Hills City Hall ~~~t 1450 West Highway 96 I Arden Hills, MN 55112 V\fr Dear Mr. Fritsinger: I We, my wife 1111d I, are writing this letter of protest against the letter from ~Ch II, 1997, concerning a proposed assessment for the 1997 streel assessment 0 $5,840.70 r James I Avenue in Arden Hi1Is (Indians Oaks Lot 3 Block I). Our pro lest is that this amount is assessed against the side of our comer lot. James Avenue is our I side street while Tndian Oaks Trail is our primary ingress. We sincerely question whether this assessed dollar amount, which is 4.5 percent of the total assessed valuation of this property, will ever return that value back to the property. We also question whether we will be assessed a Ie second assessment in the next few years for Indian Oaks Trail (I understand there is partial reduction for corner lots). I Sincerely, I 'N~<;) EllenaCJ~I~ ((,(;<0- \~~\ I ~ #'b\. . ~~ 8 (BL-b ~~'<..~ ~~ I ~~ I I I re I I\Tf~~ () \kl ~I .. March 30,1997 I I Mr. Brian Fritsinger City Administrator/Clerk I City of Arden Hills 1450 West Highway % I Arden Hills, MN 55112 I Re: Assessment for 1 m Street Improvement I Dear Mr. Fritsinger: I do not believe the proposed assessment provides the commensurate benefit to my property as .. proposed in the 1997 Street Improvements Project. I Sincerely, I fJn4f!AJaf~ r I Donald P. Waxmunski I 1389 Indian Oaks Court Arden Hills, MN 55112 I I .. I .. I ,.-.- . ,-"., .. ....i--.c.::- ','., -,-,-' -- I "To; ci-f, of A.,-dev, \.t;t\s/#"" s',^-\'jeJ-: fr>f::;':'e.:i strtJ- l""fyeve",e.J-5&S ~ttf>ll~ ", I We h~v€ -tu:;.::. c bJ echc,\, -to +\\ e frefcseci. <.1 SSe".'1 eds : t) uJ", 0e-t e,\J€ c( ici~ f"e - <:.;:,,' sf-rue +'<>Vl l~ nef l'?€'eJ e-J }O. (;'I[e",,, Civci"" " C.-:.,......"S~er~y"\s ;ls fI~l..<.,J '~y;"C ve -,'-''/ c.I"1(\~ w"..,J.<i 'n~ J.......t- d,'ne. 2.) The r.,Cc..t",ti";'\' [~r d.SSf;>S",,,,,,,f- p." ~.f:,f deseYw50: yevlW: +h f'r-<>f""5d I If) O,,-y L-of is d. Corney [of, I Lc,^~ S,'d.e: 65'. 19.'rix 2.3.7f ~ i,S6f- Re - C'fc/,'Y1J' -1 afSh",yfS\de: ~)C 65.6'1 X 4-3.2.1 -::+ "l6~ R e - c.,,,s h.,,,,.cHe '" I J1. SS "",,, e.-.+ p:. y- <:=.,- l<>,\- 5 )-, u..Ji h ~ -';)0 2,52.8 8.) Th.., C,'7-y h-o<s elected +'" .-1,:'5<:: ,., " m e;.'h"cl J I'" c"Jc..J.",t\"Y\ . I rreJ ....L...... '5 h""fe a.V<1-Y<l-~ ~ widtn -". fire.. i5;95'" = /(5.03 rt-. I - /!Vd...,.:S<;e d er't''Y\ 13J?U. 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Cot~ee,^ C:;\rd~ is Re- c"'Y\sfl,-u.d-eJ.. f' SiY\.ceYe.J~1 Zeke'r\1<$. o:..",-r~l':;'\>\ )lr9i'<6Ici I (516 c:'\\.ee", Av. 636'-5'''I''F MaycA-t 31) \197 -- - -, .,~ , .~-- ~-' .. '. -- -- -' . J... MS~ ;r-rnc~t"~(Nl C "'Z- SUBJECT A 5S E.s""" Ek.J T ('AI<...<; - PROJECT 1'\'\ i s. TR.E.E'-" CLIENT AR.~ ~rJ ~ \I ~* DATE -A- /10/97 PROJECT NUMBER S2D -()~O- 5 P> ,.-..-1 BY -rs. T m\Snml; ml\F.lJi.\ CHECKED PAGE---L- OF 2- .__13&~. llJ~\~~ qA\t,,~Cpl.Jj~,:r (f.f\l;~~\.\- \0Ai#i)J~S~\:J .__ ._ .. _ I . ._...1:",T 7-f:>!-I<,..'L_I~I>'~oA""S., 2,.' .....'.... . .. . -- .._-o.ci..~,,-\ .fr-""+~Q"fc.~e.._~--I!.? ,I !L9 -'_Ar~.";::-\5:,~16.2~ /;-,- I .-- USe. Sc\"...\h;lo..J.-.JoT M7~od- - ___Ay-f:-<<. 713.0-____.. ___ _n' _._ ._."--.: :.___... . F : :: :: !! . .t~"'~z- ---.-. '6:'--- ..-..... . --'- .f;F! ==---.-. . ..... . - 12.0. ~. . '.. -. . - ..- I . . . 1"2 --=.-- ... - '..----- .-. r.t. ~ o . .. ... -.-. .-.- ..----, .-.- . --- .,.;,,,~.<i5.e-rs...l:Je-='sliorf-...tl""J...1l3.c:o:t-3 14Q.3~ ; , ' I' : I .'. . -. ~. ~~15 \N,t>IAt>..I ~~~~ 'Ttt.&.tC-c..ar;E4_1,._:' Set!~~~__ -~~ 'l~_~.-B~--, I ..-- . WEeST 1z.. L,b.T L_B_U:..LJN~A"'LQ~~~_.1 ~_ __._ . __Om .--,--.. -o..c..h.o..L:....(r-oV\-\-__~.d.+-J.j_e.J-:_...1..!>S..2._D ,-,-Al"e.:....:::--IJ--j635' sF'."-. --'..--' uS.e Sh<\lIAv:to+--'--~e.~d~,;.~A-r~j'30-_ 1..__.. ..-..- .-- ... _ I ..__.---- .i=A:::. =-n~n,03S''- '-T3Ir-04i-' ;.-.- .. . . -c--- 13v .--'-.. '. ... - :---,. ..--.00___ I : : ': I: - - I ii' . .-:-;---- M~~::'~ ,Q.S~~~le.:;t,;se..L~ CO.r:;~~ \';:f{~ ($i:,~t t_ } ~)- I'---:-:--~, i EF (.:r.;~) ""n..b;O~-':t~t(r~~~26) -=-__ f'71 ~6 1" . -- . .... .. .. ~I+ol._. \Nb\~_~Ot\~__.irO\iL.:.Ll~~_~5---6.AglDL\ ~r _.- -- ._--. . ~._~ ! L()T3B~1..._ t~tJ'At.JOA~?~3L ..- . .~.. ....-c-. .----------- I ...... Clc+v...l +Y"'p"tfl:lc>"kje- 135,17 Area.."oZ7J0"34- Sr u~ec iec.:\-Q.~ vl..-y. . lot met~od..~. I FF = 1..'35.17 i ... i . :": I ; , h")('M~WI'''''!;seSs~bl~btlsed. o#ic.OI'Y1~r- \~+: (<;,~c>....l, *~ 10'"1] I I .. I .. ... , FF ;:'lj5.17.4-...~(ioD.oo).. '2.0JiH4 42-'12..' rJCRM"'NJE:JJ0E [(tf,r=~ - b ~Ll...Abft~) .. I .. . Lc::>[-2..\5l~S- . ~1\~l..L.~:r. ..... . I ' :c.dv"'\-Tl'c~"+foo~'e.. -2"33,<2:10 . A'n::o..'=' lbIBOO'Si=- uSe,. t..Q.,..er- lo-\- Me'\-"'-aJ -:- <t>\..o..f +-~ lo~.. . ~F =,95,b'7+' i (i3~.19}':-14i.13 . I . . .. . ' . , .. i . I .. I - - - -- -- -- . .'-'-' '"-'- I AlTAo.!M@r G %.- I MS! CONSULTING ENGINEERS . ~?) co~~:~: ,. \s\lo (OLL6S-J AJE L CpgE 1; SUBJECT: A~5-e<:''''''''E?",i- lo+ '2...~\oJ:.T ~\"'~<>'''''~I'O\' PROJECT: 1"\ '\.., <':'+r... P-+-.s I CLIENT: A'rA",IA. \1.,1\ c:, PROJECT NO.: 5z.o -oSC-5R DATE: TIME . ,PHO~E N.O.; ~ 79-0h(")t.., (,.,,,I>\'.J I PERSON CALLING/CALLED Z p r- II> r ,yo.. arc~ ,C , AGENCY REPRESENTED '("I" <- ~ rl ~ '^ +- EMPLOYEE PLACING/TAKING CALL T f;..... I I . CONVERSA nON; ,-,..k. ,,~d -\-I.r-E' nA-A - s.~ T'tlp-\-\"nA. +0 dQ~rM""'(,. \,,<;. QSSPs"s"'".ir I t-=- \S\~50~F .~"" ~(\ 2-.0"l.:..r~s.s):::' )38 ..bbL~' I 23.'2..S A - I .ob Ie b?9 Re {...;....... 4 ,0C:, +- z-3 .z.s _ :t. I I I I FOLLOW UP ACTION REQUIRED: I I I ,. cc: TOTAL P.02 I A~M \) I CITY OF ARDEN HILLS I .. MEMORANDUM DATE: April 8, 1997 TO: Brian Fritsinger, City Administrator I FROM: Terrance Post, City Acconntant @J I SUBJECT: Corner Lot Assessment Research In preparation for the April 14, 1997 regular Council meeting in which tabled proposed I assessment appeals will be reconsidered by the Council, I have investigated how neighboring I cities deal with comer lot assessments from a policy perspective. Following is data from this inquiry. Residential Reconstruction Arden Mounds New I Corner Lot Assessment Hills View Bri~hton Roseville Shoreview 1. Basis of Assessment Footage Footage Unit* Footage Unit 2. No. of Units for I Non-subdividable N/A N/A 1.0 for N/A 1.0 (.5 unit Comer Lot short side short side and .. (not in .5 unit for long assessment side) different roli for long unit costs by side) street I 3. Footage Computation of 100% of 100% of N/A 100% of N/A Assessment short or short side short side I long side and 25% and 10% of unless oflong long side hoth side I improved within 5 yrs., then short side + l/3 long I side or iong side, whichever is greater I 4. Costs Assessed 50% 50% 25%+ 25% 0% roadbed! 100% of surfacing + 100% new curb of curb, gutters & I & gutter storm sewer if not previousiy existing, other- I wise 0% as well . Assumed 75' lot .. I --- . :.. <i iSl~~' ~, -, , I '- . i . i lP A (73). ~ , \. 'A @ _ ~ \"1- , -r , ' '$I ' I ,.r:-l i :- --Do~ ;..c:. --- ------ I..... (lo) ':j l- 5 6~ << . ,. ~ _~ 8S r ~ 200 \ Ci) I :, 14(,,5 .~4':'~o ..... . ~'" tS4< ...- ~ ~ 1'l'l5 ~ ',-.;.....M!~ .. .. ~.,;,., \jl,~ "\~ . \ .:'- .~ ~, 0.. 5~"o;'~ \_ 02.";3,0' ~ ,.-- k~,,~....v' '..,_ /~. ./-.;r ~./ "':c... \'\.:.. ~ ~v I, .,'" _n ~k ., V~J.(p< '<0\1,", . ~(Jv {JJ ~l I --../ ". .,." /\'J\ '/J-J.) Il'\ ~'.,' 1\' ,.,,'..:..:.::..:.'....~ ~'- \' . ,.. ,,~ (,J.,tJ ~, -4;)./1' ..~ ~'( , .:iJ_ __._. - - - -. .. ..... .. .!'.'. .- ,.0 ',. ..... : 4 . I . . . , ,... .... ., . .' 1 :... 1'."'1-0' fI - ~.....r;' ,~,,~_ _.... ..__.___".',.- - ;.:.',,- :~ '<.;-~--_':"~ ~:;.-~. ,'t.:t~_. -. ;..' " ':" '.'-.~. .<, i< _ u.J "to u} I . oC'"N (I = <'l .'ore 0:- qp'OIl ~' o ~ ~ o ~ ~I ~ ~ '" ~ "".. . - "l .. .. - ..J - .J Ow ~ - Io ~ ~'., _ :x: I _ - Z 0:: :! or . ~.:-..~._~ Z " ...~ <( .... I ~~~.J;~:'. ... " .. 0 ':'.~'_~ D. . . i- 1*-00." " ,-... Q. n' "\.;;; <. '" Ii!, ~~ I ,,;'It. .": ... I .....,....~' _ ~ - 0 - ... ~. . '1r lJ) " Cl -..j- < I III 0 -".. -:l OJ <( - " " - <(Iz - r- > .J ~ 2 N I"'J J ., g:>' <I I . - , > In ;l 'f" "P ~ 0'1 ~ w-.J t~ _~.... If) 11 V'I -= o.J ~lO.j dl ~ ::J :r. ..Q. -I'" I ~ '; ~ Z ~~ 'f"? ...~~ - I t- Z uJ l- r ~ ,;.0 -:r-- .( 3= 0 -..Js .... '" - 0- [ 0 c:: .0 !"I In ""0 I- <I( 0::.. ()" J Olol ~ ." ,.. - g I ./,...... . '"'I' ,,-to's6 ~8 ~ ., ~ ,<<.. . ';'l-"lt ... ... - ~ It"Sf; ~ V~HON ,\:I \./\ ~ ~ $ r--. ~ ...~.0 ",<' c, 1__ ~ ~- ~ 0._ .,"" ~ -/_~ ~ <t::: S~]:.' '< '.. ~~ ""' ~ ~ ~ ,~ 0 c;p.~ .. '. o'j;' ~~ g,1b "' -~ ~ <1 ~ N~to.i Y'\." 1'" t- l- "" .:..' \~". :i"'o ,_ -l , ~~~ ~ ~"" ~"'i- ;St<'l - ~ <) I!i'~~~:> _~ I ~.~Q,,~O . .~., .' . ....... "1:>' .' J...... j "::J . ~ J " -.. .. . V ' .-.IS" I),,:; "'" ~..... .. .... . I' STATE OF MINNESOTA RAMSEY COUNTY CITY OF ARDEN HILLS . RESOLUTION NO. 97-14a . A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL (5 YEAR AMORTIZATION) FOR PARCELS 35, 36, 37, 38, 39, 40, 41 AND 42 OF THE . BITUMINOUS OVERLAY IMPROVEMENT PROJECT, AND PARCEL 31 OF THE RECONSTRUCTION IMPROVEMENT PROJECT . WHEREAS, upon due notice properly made as required by law, the Arden Hills City Council has met and heard and passed upon all objections to the proposed assessment for the 1997 Street . Improvement and has determined the amount to be assessed against each individual property as the Council deems just; . NOW THEREFORE BE IT RESOLVED, by the City Council ofthe City of Arden Hills, Minnesota: '- 1. The final assessment roll, a copy of which is attached hereto and incorporated herein by this reference, is hereby accepted and adopted and shall constitute the special assessment against the lands therein named. Each such tract ofland in the I assessment roll is hereby found to be benefitted by the improvement in an amount not less than the amount of the assessment levied against it. . 2. Such assessment shall be payable in equal annual installments, including both principal and interest, amortized in such amount annually as is required to pay the principal with interest at eight percent (8%) over a period of five (5) years for I those assessments less than $3,500.00 in value. 3. The owner of any property so assessed, may, at any time prior to certification to I the County Auditor of the assessment or the first installment thereof, pay to the City Treasurer the whole of the assessment on such property, with interest accrued . to the date of payment; except that no interest shall be charged if the entire assessment is paid within thirty (30) days after the adoption of this Resolution. Prepayment may also be made after the certification of the assessment or first I installment thereof by paying to the city Treasurer/County Auditor the entire amount of the assessment remaining unpaid with interest. In the case of a payment made before November IS, interest will be calculated through December . 31 of the year in which payment is made. Ifpayment is made after November IS, interest will be calculated through December 31 of the next succeeding year. t' . ~ ~I Resolution No. 97-14a April 14, 1997 Page Two I 4. The City Administrator shall transmit to the County Auditor a certified duplicate -. of the attached assessment roll to be extended on the property tax lists ofthe County. Such assessment shall be collected and paid over in the same manner as other municipal taxes. I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 14TH DAY OF APRIL, 1997. I DENNIS PROBST, MAYOR I ATTEST: I BRIAN FRITS INGER, CITY ADMINISTRATOR I " M:IUSERSISHEILA ICOUNCILIRESOLUTi97- 14A.RES I I I I I I I .. I -.-- ----- --- -----.-- --- I " ~. I I I I X}:' 0 a .. N a II II '" N jlll a ": .. 0 ": '! ... 0 . oi ;; 0 ,.; ~ ~ .; .; g N f.l ... .. " .. :ll I . . .. . ... .. .. .. .. .. .. .. .. .. .. .; .. ... ... ... ... ... ... ... ;:: a a a a a a a I .. .. .. .. .. .. .. .; .. .. .. .. .. .. .. N .. a .. ... .. .. ~ .. ~ .. I 0 .. II a .. a ~ .; .; 8 .; .; 0; ,.; .; :;; .. .. a .. a ~ ~ ~ ~ ~ ~ .. " : . .2 .. " 1 " " " " " " ~ " ~gU . . . . . . . ~'E 815 815 ac 815 815 815 815 c.... .:a .. o · '0 o . '0 o' .. o . '0 o . '0 o . '0 o . '0 o . '0 '0 ::';E~ '" il:.!i a: il:.!i a: il:.!i '" il:.!i '" il:.!i '" il:.!i '" il:.!i a: il:.!i '" r;r I i:,c 1i . .. > ~ .. . .. . .. . .. . 1i . .. . .. .. 1-.- 0 I > . > . > . > . > . > . > . " .' " .' " .' " .' " .' " . . " 0' " . . " " '" 15.15.", i! il:~ ii: il:~ i! il:~ i! ." i! ." i! ." i! ." i! il:~ i! ii: ~<E" 0.< 0.< 0.< 0.< JI::::iI"a-1O , , , , , , , , , , I , , , , , , , , , , , I , , A !fH~~ " .l; I ~ ,~ ! i ~ 0 " .11 . ... :Ii . ~f' 0 . .. " ,2 .:!><-.. ,. J -I!l , 11"111') g ,2 .!I oil:,,,,: jr~ ,~~ ,~ ~ " " 'il 1i (3. 0 . . >-5t'oo-ao ,~. .'~; iij :Ii :l: 10 :l: N " I .. ai" :,",':-. """ ~ ;1f:~';' -a: :-. . . -" t = = = . = . . = ,.. C . ::I > > ~ ~l: . ,2 is < <N <N <N <N <N <N < li~ I '.. 0.. 0.. 0.. 0.. 0.. ON 0", I E g E g E g E g E g E g E" 1i g E.. a::o,...,cc d :!:I>- ~- ~- ~- ~- ~- ~- oiii ~ g ga:....1tlI ZIO ZIO ZIO ZIO ZIO ZIO ZIO "'0 Z_ , 5 .... .... "" a.. ..... 0" oa ..~ NIO 0 i~w\in ...~ ..~ ,,~ :':0 ..~ ..~ ..~ a~ a~ ~ 0 ~ 0 ~ 0 ~O ~ 0 ~ 0 .. 0 ~.s :Ii 0 ...... ...... ...... ...... ...... ...... ...... ~.... I ... '" .. .. ... 0 .. .. .. e ~ I , I I , I , I , N .. .. '" .. ... .. a .. ~ (; (; (; ~ (; (; (; N~ 0 0 0" 0_ 0_ 0_ o~ 0_ 0_ 0_ 0_ 00 ,.. '" I.. I.. ,.. ,.. ,.. I.. , ,. I "S ::I.!I ::I.!I ::I.!I ::I.!I ::I.!I ::IS ::IS Nll ". , . I . ~~ '~ ' . , . I . H ~iS ::35 ::35 ::3 ::35 ::35 ::35 ..- N K ,- ,- I- I- I- 1- ,- ,- 'a: 0 0 0 0 0 0 0 0 ::l- .. .. .. .. .. .. .. .. I , I I I I I , , , N N N N N N N N N N N N N N N N N N Si 0 0 0 0 0 0 0 0 I' :;; .;N .oN ..N ON "'N oiN "'" .. . ... .. . .. . .. . .. . .. . 0 .. .. .. .. .. .. .. > 0 0 0 0 0 0 0 e 0. 0. 0. 0. 0. 0. 0. I IA ... ~. STATE OF MINNESOTA I RAMSEY COUNTY CITY OF ARDEN HILLS I RESOLUTION NO. 97-1Sa I A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL (8 YEAR AMORTIZATION) FOR PARCELS OS, 06, 07, AND 10 I OF THE RECONSTRUCTION IMPROVEMENT PROJECT WHEREAS, upon due notice properly made as required by law, the Arden Hills City Council I has met and heard and passed upon all objections to the proposed assessment for the 1997 Street Improvement and has determined the amount to be assessed against each individual property as the Council deems just; I NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills, Minnesota: I 1. The final assessment roll, a copy of which is attached hereto and incorporated .. herein by this reference, is hereby accepted and adopted and shall constitute the special assessment against the lands therein named. Each such tract of land in the assessment roll is hereby found to be benefitted by the improvement in an amount I not less than the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, including both I principal and interest, amortized in such amount annually as is required to pay the principal with interest at eight percent (8%) over a period of eight (8) years for those assessment amounts equal to or greater than $3,500.00 in value. I 3. The owner of any property so assessed, may, at any time prior to certification to I the County Auditor of the assessment or the first installment thereof, pay to the City Treasurer the whole of the assessment on such property, with interest accrued to the date of payment; except that no interest shall be charged if the entire I assessment is paid within thirty (30) days after the adoption of this Resolution. Prepayment may also be made after the certification of the assessment or first installment thereof by paying to the city Treasurer/County Auditor the entire I amount of the assessment remaining unpaid with interest. In the case ofa payment made before November 15, interest will be calculated through December 31 of the year in which payment is made. If payment is made after November 15, I interest wilt be calculated through December 31 of the next succeeding year. ,. I -.---- ---- '"' AI Resolution No. 97-15a April 14, 1997 Page Two 4. The City Administrator shall transmit to the County Auditor a certified duplicate .1 of the attached assessment roll to be extended on the property tax lists of the County. Such assessment shall be collected and paid over in the same manner as I other municipal taxes. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 14TH DAY OF APRIL, 1997. I DENNIS PROBST, MAYOR I ATTEST: I BRIAN FRITS INGER, CITY ADMINISTRATOR I I M:\USERSISHEILA\COUNCIL\RESOLUT\97 - 14A.RES .. I I I I I I I .. I I" .. m~t.k. cc U) ~ Ln C) a) @WS ~ 0 ~ cc~ IX! [riii~ "'" - Cl Cl ., J'. ... 1 "W","'" J'. ., J'. lD Cl "'" .. ..... 1!&!r:!2! ~ -. II!. - "'". .,.> _ F~.l'i1iij $ In "'" _ '" CDi - II"'''''''''';; ....... 1 ,ih@ lD lD lD - lD - lD ii ~a: ~ m m ~~~m ~. ~:::~.. . . . . . . i ii'.. J'. J'. J'. ., J'. ., J'. .. IIJll.., ., ., '" ., '" ., ....... 1 i:l!'lrFI'.'~."'''''''''' > > ~! "'" J'. ., "'" Clii 1 Iii!ii.,.,.i,. 0 - lD ., lD ......... 1'1''; ~ g ~ :g.} ~ }~rl'" ... 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W::::::~l ~ ..... .......... ,.:' ~ ~~ 0 0 0 0 ~ ... llil..!$j In'" cO ... roo: ... 0 ... ........ :;;: oijs 0 ~ c ~ 0 ~ ... lIIi ........ o t:\$::_: CJ Q) C) C) ::::; > ''''''ill lG lG lG lG.} ~ M@:m::~ c.. c.. a.. l1. ;:..,:-,-:<? 1 I , DRAFT MINUTES I CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING It MARCH 31,1997 7:30 P.M. - NEW BRIGHTON COUNCIL CHAMBERS I CLOSED EXECUTIVE SESSION I Pursuant to due call and notice thereof, Mayor Probst called to order a Closed Executive Session of the City Council to discuss potential litigation. Present were Mayor Dennis Probst, Councilmembers Paul Malone, Susan Keirn, Dale Hicks and Beverly ApIikowskij I Brian Fritsinger, City Administrator; and John Miller, City Attorney. The Executive Session of the meeting was opened at 7:00 p.m. and concluded at 7:20 p.m., I at which time the Council recessed momentarily. Mayor Probst reconvened the regular Council meeting at 7:30 p.m. to facilitate the business schedule to be conducted. I CALL TO ORDER/ROLL CALL I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Ie Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, Susan Keirn, and Paul Malone. I Absent: None. Also present were: City Attorney, John Miller; City Administrator, Brian Fritsinger; City I Accountant, Terry Post; Public Works Superintendent, Dwayne Stafford; City Engineer, Terry Maurer; and Recording Secretary, Cindy Schneider. I ADOPT AGENDA MOTION: Aplikowski moved and Keirn seconded a motion to adopt the agenda for the I March 3 I, 1997, Regular City Council meeting as presented. The motion carried unanimously (5-0). I PUBLIC HEARING - 1997 STREET IMPROVEMENT PROJECT I Mayor Probst opened the meeting by explaining to citizens present the order of the meeting. He explained Council would discuss the scope of the project first, particularly whether Hamline and Snelling would be included in the 1997 street improvement projects. He asked that Council first I be allowed to discuss this issue amongst themselves, and then the public hearing would be opened. - f' I DRAFT I ARDEN HILLS CITY COUNCIL - MARCH 31. 1997 2 , I Councilmember Malone remarked that the City would still require a $40,000 use of PIR Fund .. balance even if Hamline and Snelling were both dropped this year. If both streets were included as planned, the use ofPIR Fund balance would be between $200,000-$300,000. He stated he is not comfortable with funding projects on such a negative basis. He suggested the possibility of I doing one street this year, and one in 1998. Councilmember Aplikowski suggested dropping Hamline for this year, as there are other I concerns with that particular street. Councilmember Keirn also expressed concern regarding the use of PIR Fund balance, and I suggested dropping both streets and instead include them in next year's construction plans. Mayor Probst stated he also prefers dropping both streets at this time. He expressed concerns I about the project costs, and suggested attaching these streets to future projects, which may save the City money. I MOTION: Keirn moved and Aplikowski seconded a motion to remove Hamline and Snelling A venues from the pavement management project for 1997. The motion carried 3- I I-I, with Aplikowski dissenting and Hicks abstaining. Mayor Probst opened the public hearing at 7:40 p.m. " Mayor Probst reviewed the purpose of the hearing was to establish street assessment rates, and establish the roll of assessments both over and under $3,500. He stated there will be an overview I of the pavement management program, and Council will first be allowed to ask questions. The hearing will then be opened to the public, going first by the sign-in sheet, and as time allows, anyone else who wishes to speak. I Mayor Probst requested verification of the public hearing process. Mr. Brian Fritsinger, City I Administrator, verified a public hearing notice had been sent to each affected property owner, and a notice had been published in the Bulletin on March 5, 1997 and March 12, 1997. A. Resolution #97-13, Establishing the 1997 Street Improvements Assessment Rates I Mr. Terry Maurer of MSA Consulting Engineers presented an overview of the pending street I improvements and the area they envelop. He stated M.S. 429 allows cities to assess costs of street improvements to residents related to the increase in the value of the property. He stated an appeal could be submitted at or before the meeting, and the appeal must be written and signed. I Mr. Maurer gave an overview of the Arden Hills Assessment Policy, which states owners pay for improvements to the streets adjacent to their property. Payment for property assessment is as I follows: Residential, 50%; Commercial/Industrial, 75%; Tax-Exempt, 100%. He discussed the .. I I DRAFT ARDEN HILLS CITY COUNCIL - MARCH 3 I , 1997 3 I ~ other forms of funding the City utilizes to pay for the remainder ofthe improvements. He stated this policy has been in effect since 1991. I Mr. Maurer showed an overhead entitled "Project Costs and Funding", however he stated these numbers were no longer entirely accurate, due to the Council's action of dropping Hamline and Snelling A venues from the 1997 street improvement project. He reported the costs of various I street improvements to be as follows: I Complete reconstruction $43.21/front foot Bituminous reconstruction $23.71/front foot Bituminous overlay $ 4.97/front foot I Mr. Maurer stated these figures may be lowered because of the Council action of this evening. He stated payment of assessments will start May I, 1997, and discussed the interest rates I associated with these assessments. Mr. Maurer stated there are three specific properties he would like Council to consider granting I appeals: 1519 McClung Drive - McClunglColleen intersection. The property has an assessable Ie frontage calculation of 100.95 feet. This property is at an intersection where Colleen Avenue is being reclaimed and McClung is being overlayed. He recommended assessing this property at 75% of the reclamation rate, and 25% of the overlay rate. I Arden View Drive - George Reiling property. This property was measured at 846.0 feet I originally. The property has a temporary easement which extends to Arden View Drive. He recommended Council reduce the assessment to 505.9 feet in accordance with the easement. I 4326 North Snelling Avenue - John McClung. This assessment was based on a 200-foot deep lot. The property owner submitted a letter stating the rate should be based on the I plat. The area in the back of this lot is in a drainage easement. Mr. Maurer recommended Council reduce the assessment to a footage of 2 I 7. I 5 feet. I Mayor Probst opened the floor to Council for discussion. Councilmember Malone stated the assessment rates should be set first. According to his I calculations, the overlay rate should be reduced to $4.97/foot, the bituminous reconstruction should remain at $23.71/foot, and the reconstruction rate should be reduced to $37.96/foot. I - ~ I ----- ARDEN HILLS CITY COUNCIL - MARCH ~1. 1997 DRAFT 4 I I MOTION: Malone moved and Hicks seconded a motion to adopt Resolution #97-13, -. Establishing the 1997 Street Improvements Assessment Rates, with the following changes: overlay remaining at $4.97/foot, bituminous reconstruction remaining at $23.71/foot, and reconstruction reduced to $37.96/foot. I Mayor Probst stated that although the reconstruction rate has been reduced, the assessed amounts are still considerable. He inquired if anything further could be done to reduce these assessments. I Counci1member Malone stated he has gone over the figures exhaustively, and knows of no other way to reduce the assessments. Mayor Probst inquired if Council is required to first adopt the assessment rates, or whether this . item should be opened for public discussion. Mr. John Miller, City Attorney, replied it could be I handled either way. Councilmember Malone stated if the rates were adopted first, people would have a better idea of I the amount of their assessment. The motion carried unanimously (5-0). I Mayor Probst reminded that the assessment rate for reconstruction was reduced by $5.25 per foot to $37.96 by the previous action. He then opened the meeting for public comment. .. B. Resolution #97-14, Adopting Final Assessment Roll C. Resolution #97-15, Adopting Final Assessment Roll I Mayor Probst indicated he would read names from the sign-up sheet, and those citizens could I speak in that order. He also stated that due to the Council's action of deleting Hamline and Snelling from this year's street improvements, some ofthe citizens that are on the sign-up sheet I may have now left the meeting. Ronald Seemann, 3580 Snelling Avenue, was no longer present. I William Canine, 3655 Hamline Avenue, was no longer present. Dorothy Milton, 3673 Hamline Avenue, was no longer present. I Keith Koch, 4286 James Avenue, came before Council with the following questions: Does the I City keep records of street maintenance? How many times has James A venue been sealcoated? What will the City do in the future to extend the life of this road? Why is the asphalt curbing being replaced with concrete, which is more expensive. I .. I I DO '\ r"T :(~' !'\,.~ ARDEN HILLS CITY COUNCIL - MARCH 31. 1997 hi"""\i 5 . .- Mayor Probst replied the City decided to adopt concrete for all new street improvements because of its longer life and ease of snowplowing. He stated since about 1990, Arden Hills has had a pavement management program in place which tracks street improvements for the City. These . records go back approximately 8-10 years. The City looks for ways to prolong the life of streets, one of which is better seal-coating of streets. . Mr. Koch inquired what the average life expectancy of a street is. Mr. Maurer replied 20 years on the average with good maintenance, with an overlay being needed anywhere between 8-12 years. . Mr. Koch inquired at what point should a reconstructed street need more improvements. Mr. . Maurer replied it depends on traffic patterns of that street. He further stated this is why the City utilizes the pavement management program, so there is better control of street maintenance. I Mr. Koch stated in closing he feels the City Council from years ago was not aggressive enough in pursuing street maintenance, and that he is being made to pay for their failure to do so. He also stated he felt the life expectancy of this street should be longer than what was stated. . Alan Kent, 1390 Indian Oaks Court, came forward to inquire if construction of curbs and gutters was done on Pascal A venue near Bethel College, as it was his understanding that this had .. been planned for last year and then removed by the City. Mr. Brian Fritsinger, City Administrator, indicated that curbs and gutters had been installed on that improvement. . Mr. Kent stated that none of the people on his street feel that curbs and gutters are needed, and they do not wish to pay for them. Mayor Probst replied there are over 30 miles of roads in the City, and the Council has a responsibility to the community to protect and maintain the . infrastructure. He further stated Council could discuss dropping this street from the street improvements for this year, as they try to make the best decisions based on the resources the City has. . Mr. Kent reiterated that the property owners on this street do not desire curbs and gutters, nor do . they wish to pay for them. He inquired what percentage of the assessed cost is for curbs and gutters. Mr. Maurer replied curbs and gutters average $6.00 per foot. I Councilmember Malone reported according to his calculations, curbs and gutters acconnt for less than 10% ofthe final cost. Mayor Probst added his belief that this is an appropriate method of funding these projects. . Mr. Kent indicated he does not care whether this street is reconstructed, as it would not increase the value of his home. Mayor Probst stated there is evidence to the contrary, that when . assessments are done, the value-of the affected home does increase. it . u ------------ ARDEN HILLS CITY COUNCIL - MARCH 31,1997 DRA~T 6 I . Zachariah Yargici, 1516 Colleen Avenue, thanked Council for the explanation of how rates are -. assessed. He further stated he is an engineer and does not agree with the City's figures regarding his front footage measurement. Mr. Fritsinger indicated Mr. Yargici has submitted a written appeal of his assessment. Mayor I Probst stated Mr. Yargici would have an answer to his appeal by the end of the meeting. R.W. DeBruin, 4297 James Avenue, inquired if the policy for assessing comer lots will be . discussed or changed. Mayor Probst replied Council will make a decision on this issue by the end of the meeting. . Jeff Gabiou, 1401 Indian Oaks Trail, reported that he owns a double-wide lot, and so has the highest assessment rate. He has a surveying background, and does not believe his assessment I was calculated correctly. He stated he is also very interested in the City's comer lot assessment policy. I Fred Specht, 1446 Colleen Avenue, inquired if the entire curb would be reconstructed, or only the damaged area. Mr. Maurer indicated the entire curb would be removed and reclaimed as I necessary, not reconstructed. Mr. Maurer replied the curb and gutter will remain in the plan as they are stated, and have already been included in the assessment rates. A. Chen, 4267 Colleen Avenue, stated his opposition to the high cost of his assessment. .. Betty Bell, 3611 Hamline Avenue, was no longer present. I Bob Gallagher, 4292 Norma Avenue, stated he is on a comer lot, and has concerns with the City's corner lot assessment policy. He further stated he does not agree with the Mayor's . contention that an assessment will increase his property value. Ann Hannick, 4139 Norma Avenue, stated the cost of the assessment is too high. She further . stated this road is only 13 years old, and does not have a high volume of traffic. Muriel Olson, 1498 Royal Lane, stated she polled the 12 residents between Norma and the cul- . de-sac, and none of those residents believe these improvements are needed. She stated there was an overlay done in 1993, and there are no problems with the condition of this street. She noted I the street has a PCI rating of 66, and other streets in the area that are in much worse shape have similar ratings. She believes the City's rating system needs to be re-examined. In her opinion, a I 3-year old street should not need any major improvements. She stated this street does not get a . high volume oftraffic, nor does it carry any heavy truck traffic. She and the neighbors believe this work could be put off for quite some time with no major problems. She gave a bench handout signed by the citizens along this street. . .. . ~. - I Dn- A LT . K ''''it.~- ARDEN HILLS CITY COUNCIL - MARCH 31, 1997 7 I " Mr. Maurer discussed the City's rating system, and stated that even if a road looks acceptable at the present, once deterioration sets in, it will accelerate rapidly. He further stated the City attempts to group street improvement projects by area, and many variables are taken into I consideration when deciding which projects to undertake. Gale Hendrickson, 4150 Norma Avenue, inquired which repairs are indicated for her street. I Mayor Probst replied this street was to have a bituminous overlay. Mr. Hendrickson stated this street has no cracks or holes, and appears to be in good condition. I Amy Tolbert, 1519 McClung, stated her lot is one of the lots previously commented upon by the City Engineer. She asked the Council to re-examine the map, and also the assessment policy I as it relates to the street adjacent to the home. Her home and everything related to it faces McClung, however, she is being assessed for both streets. I Ed Robinson, 1370 Colleen Avenue, stated there are safety concerns along his street, mainly cars traveling at high rates of speed. He asked Council to consider that smoother roads will orily mean these vehicles will travel even faster than they do now. He indicated that he is being I assessed for two lots, however one of them has a drainage easement, and so he feels he is not getting the entire value of this second lot. Ie Ron & Kim Sawtell, 3637 Hamline Avenue, were no longer present. . Cheryl Vukelich, 1524 Colleen Avenue, reported that due to home construction at the end of I her street, much heavy equipment has been up and down her street in the last year. She inquired why the developer of this property is not being assessed, as some ofthe damage done to the I street could be attributed to this heavy equipment. She also requested that if the street was to be reconstructed, that the City install street lights at that time. I Mayor Probst replied the only properties being assessed are residences. Ms. Vukelich indicated the Mayor was not understanding what she was requesting. I Councilmember Malone stated only properties adjacent to the streets are being assessed. He added that there was certainly the same type of equipment driven on the street in front of her house when it was being constructed. He further stated the developer cannot be assessed for I property he does not own. Ms. Vukelich inquired if the possibility of assessing the developer for damage done by heavy I equipment could be explored. Mayor Probst replied there would be no method of determining the developer's level of contribution. I Ms. Vukelich closed by stating.she planned to research this subject in depth on her own. ,. I - ~---- ------- DO '"\ FT I ARDEN HILLS CITY COUNCIL - MARCH 31. 1997 ;h.;:4i.. ~ 8 I Mark Cossack, 1385 Colleen A venue, gave a bench handout to Council which states a realty .. assessment was done on his home, and it was determined that resurfacing of the road will not add to the value of his property. He feels the City should assess a flat fee for every home, whether it is scheduled for improvements that year or not. He feels that people living on high-traffic streets I subsidize those who do not, as those streets are higher maintenance and need improvements more often. He inquired if the assessmentpolicy is going to be re-examined at any time. Mayor Probst indicated the City's assessment policy would not have any changes made to it at this I meeting. Mayor Probst further stated the City is exploring various methods of making assessments more equitable. Mr. Cossack stated Colleen is being rated only on the first 20-30 feet, that the remainder of the I street is in satisfactory condition. He reiterated that smoother streets will increase vehicle I speeds. He inquired regarding the method of appealing his assessment. Mayor Probst replied that appeals are handled on an individual basis. Mr. Fritsinger explained that citizens whose appeals are denied at tonight's meeting will be sent a I letter explaining Council actions, and those whose appeals are upheld or carried over will be informed at tonight's meeting. I Mr. Cossack inquired if then, the only recourse he has is District Court. Mayor Probst indicated that to be correct. .. Donald Wahlberg, 1451 Arden Place, was no longer present. Mayor Probst indicated the citizens on the sign-up sheet had all testified, and invited any other I citizens to come forward at that time. Pam Baglien, 4140 Norma Avenue, inquired how the engineers measure property to assess I rates. She also inquired regarding the appeal process for frontage calculation. Mr. Maurer I explained the method the City uses in calculating frontage on odd-shaped lots. Ms. Baglien stated the frontage on her lot is equivalent to her neighbors, but her property is I assessed at a much higher rate. James Wigginton, 4200 Norma Avenue, came forward and stated he feels there is no need for I maintenance on his street this year. Paul Olson, 4274 Colleen Circle, inquired how the interest rate on the assessment is I determined. Mayor Probst replied it is a standing rate, and has remained the same for several years. - I Councilmember Malone commented a State Statute originally existed that restricted the amount of interest cities may charge on assessments. .. I I D'7":>- ;\ ((WI ARDEN HILLS CITY COUNCIL - MARCH 31, 1997 -~~\J~r 9 I " Mr. Olson asked if an amortization schedule for the next eight years would be available for his use. Mr. Terry Post, City Accountant, replied the roll is certified to Ramsey County, and the Ramsey County Property Records Department should be able to provide him with this I information. I Mr. Olson stated he would like to ascertain this information before his assessment becomes due, to determine if he will pay in installments or one lump sum. Mr. Post requested that Mr. Olson call him at his office and he would try to give him an estimated schedule of payments. I Hamid Ziai-Mehr, 1498 Royal Lane, stated his concern with the fairness of the assessment on corner lots. He stated that a corner lot means more maintenance, less privacy, but higher taxes, I and he does not feel this to be just. Dennis Schumacher, 1375 Indian Oaks Trail, gave a bench handout to Council consisting of a I statement by his Realtor which states the amount of the assessment will not be consistent with the added value to his property. I The public hearing was closed at 8:55 p.m., at which time Mayor Probst declared a recess. He requested that all other written objections to assessments be submitted at that time. 'e At 9:26 p.m., Mayor Probst announced the appeals were still being reviewed, and stated some of the more complicated ones, may be held over to the next regular Council meeting. I At 9:32 p.m., Mayor Probst reconvened the meeting. He announced that City Attorney John Miller would give a brief overview of the appeals process. I Mr. Miller began by stating all citizens have a right to submit a written objection at the meeting, and the City Council will respond to all appeals at the meeting. The appeal must be in writing to I be able to be appealed to District Court if it is rejected by the City Council. The citizen must serve the Mayor and City Council with notice of court action within thirty (30) days of adoption of the assessment. Within ten days of this service, the appeal must be filed with the Court I Administrator. At 9:35 p.m., Mayor Probst re-opened the public hearing, and stated this public hearing would be I continued to the next regular City Council meeting, as there were issues that would not be able to be resolved at the present meeting. I Councilmember Malone requested anyone else that had not yet submitted a written objection to do so. He stated he will make a motion to adopt the roll except for those written objections I received at this meeting. - Mr. Fritsinger inquired if the motion would be specific with the rates adopted earlier in the " meeting. Mr. Miller stated that would be the case. I DO 8\ ~T I ARDEN HILLS CITY COUNCIL - MARCH 31,1997 ~'\.i""\.r 10 . . MOTION: Malone moved and Keirn seconded a motion to adopt Resolution #97-14, -. Adopting Final Assessment Roll, except for those with written objections, and based upon the rates agreed upon in Resolution #97-13. The motion carried unanimously (5-0). . MOTION: Malone moved and Keirn seconded a motion to adopt Resolution #97-15, Adopting Final Assessment Roll, except for those with written objections, and . based upon the rates agreed upon in Resolution #97 -13. The motion carried unanimously (5-0). MOTION: Malone moved and Keirn seconded a motion to accept the appeal of John & . Esther McClung to change the assessment measurement to 217.15 feet, as . recommended by the City Engineer; to accept the appeal of George Reiling, and change his assessment measurement from 846 feet to 505.99 feet, based upon the recommendation of the City Engineer; and to change the assessment rate for 1519 . Colleen Avenue to 75% reclamation and 25% overlay, as recommended by the City Engineer. Mayor Probst requested clarification that the revised figures were correct. Mr. Maurer stated the . revised figures were correct. The motion carried unanimously (5-0). ~ Councilmember Malone stated several ofthe appeals pertain to comer lot assessments, and . suggested these be held over to the next regular City Council meeting. Councilmember Malone stated Edward Robinson of 1370 Colleen Avenue has requested that his . property consisting of two lots be treated as a comer lot. Councilmember Malone suggested calculating this assessment on that basis. He inquired if the second lot is buildable. Mr. . Fritsinger stated it appears the pond encroaches into the property. Councilmember Hicks inquired if this lot was originally platted as buildable. Mr. Maurer replied . that it had been. Councilmember Malone stated there is a considerable amount of water on this property, and . stated that about 150 total feet of front footage was a reasonable amount. He stated he wishes to accept this appeal. MOTION: Malone moved and Aplikowski seconded a motion to accept Edward Robinson's . appeal, and change the front footage measurement from 211.54 feet to 150.00 feet, because of the substantial amount of water on the second lot. . .. . I D() ...'\ ~~r ' .'. J. f' ARDEN HILLS CITY COUNCIL - MARCH 31. 1997 ' - ~ \.....r--a.' 11 I ,. Councilmember Hicks inquired if this assessment can be flagged in some manner to provide for re-assessment of this property if the property is ever subdivided and developed. Mr. Miller stated the City can administratively flag this lot. I Councilmember Hicks stated he would be in support of this motion if the lot was flagged. He I stated he is in agreement that this property's front footage be lowered at this time, but would like some method of re-assessing in the future if it becomes necessary. I Councilmember Malone stated Councilmember Hicks' request could become an amendment to his current motion on the table. I Mr. Fritsinger stated the City should have the ability to track any development on this lot. The motion carried unanimously (5-0). I Councilmember Malone asked for a discussion on which matters are to be held over to the next Council meeting. Mayor Probst suggested holding over Norma Circle south of Royal Lane until I the City Engineers can re-assess this street. He suggested the engineers could possibly combine this project with a future project. Ie MOTION: Malone moved and Keirn seconded a motion to hold over lots 3-10 on Norma Circle with regard to Resolution #97-14, and that these properties be removed from the assessment roll. I Councilmember Hicks reminded those present that pulling these properties off the assessment I roll is for re-evaluation only. He further stated informational meetings regarding these assessments were held in November of 1996, and no citizens from those properties came forward to protest at that time. He reminded citizens there is a formal process for citizen input. I The motion carried unanimously (5-0). I MOTION: Malone moved and Keirn seconded a motion to reject the appeals of the following citizens: Koch/4286 James Avenue, Yargici/1516 Colleen Avenue, Chen/4262 James Avenue, Vukelich/I 524 Colleen Avenue, Cossack/1385 Colleen Avenue, I Wigginton/4200 Norma Avenue, Jorgenson/I 501 Colleen Avenue, Boldt/4274 James Avenue, Lutz/1503 Colleen Avenue, Wilkes/1457 Colleen Avenue. I Mayor Probst requested clarification that all the properties that are on comer lots who have appealed have been removed from the assessment roll. Councilmember Malone replied these properties all have been removed. I - Councilmember Aplikowski commented that the City needs to put in curbs and gutters for the fI protection of the streets, and that this reconstruction is in the City's pavement management plan. I - ----------------- -- ~""-;-.;>".... :\ ~-~ . "1".;1" ;-1 ARDEN HILLS CITY COUNCIL - MARCH 31. 1997 Lh\..J'-i... 12 . Mr. Yargici came forward to inquire the reason for 1516 Colleen Avenue not being treated as a -- comer lot, when it is in fact a corner lot. Councilmember Malone stated that the rates have already been down rated for this property. Councilmember Malone agreed to withdraw his rejection of this specific appeal. I The motion carried unanimously (5-0). Mayor Probst stated all written appeals not previously rejected are to be held over to the next I regular Council meeting, and that a formal motion was needed to continue the public hearing. Mr. Miller requested clarification of his notes with regard to citizen appeals. He stated that I according to his notes, Hennick, 3139 Norma Avenue, was only an oral objection, and was not written. Written appeals were received by Muriel Olson, 1498 Royal Lane; Hendrickson, 4150 . Norma A venue, Pam Baglien, 4140 Norma A venue and Hamid Ziai-Mehr, 1498 Royal Lane, and these are all to be held over. MOTION: Hicks moved and Malone seconded a motion to continue the public hearing to the . April 14, 1997, regular City Council meeting, with regard to the properties that . have been removed from the assessment rolls. The motion carried unanimously (5-0). Mr. Fritsinger inquired if a motion was needed on the revised assessment roll. Mr. Miller stated " the assessment roll has already been adopted, and all rejected appeals are to remain on the assessment roll. I Mr. Fritsinger stated the public hearing would need to be closed at this time. Mayor Probst closed the public hearing at 10: IS p.m. . APPROVAL OF MINUTES . A. March 10, 1997, Regular Council Meeting B. March 17, 1997, Council Worksession I MOTION: Malone moved and Aplikowski seconded a motion to accept the minutes for the I March 10, 1997 Regular Council Meeting and the March 17, 1997, Council Worksession as presented. The motion carried unanimously (5-0). CONSENT CALENDAR I A. Claims and Payroll . B. Committee Appointments .. I -- -- I DO A ~::r E~ . m bBDEN HILLSCITY COUNCIL - MARCH 31, )997 13 I ,. MOTION: Malone moved and Keirn seconded a motion to approve the Consent Calendar as submitted and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). I PUBLIC COMMENTS I There were no further public comments. I UNFINISHED AND NEW BUSINESS I There were no unfinished or new business items discussed at this meeting. I ADMINISTRATOR COMMENTS I Mr. Fritsinger reminded Council the school district has requested a meeting prior to the next City Council meeting on April 14, 1997. They have requested to meet at 6: 15 p.m. Ie Councilmember Malone questioned if an entire hour was needed for this meeting. Mr. Fritsinger stated he would confirm the length of time with the school district. I COMMITTEEIDEP ARTMENT ACTIVITY REPORTS I The committee and department activity reports were received as presented. I COUNCIL COMMENTS I There were no comments from Councilmembers. I Mayor Probst inquired regarding the progress of the Highway 96 Task Force. Mr. Fritsinger stated Staff has identified some people to contact, and letters have been sent out. Mayor Probst stated he would like the City to keep going on this project. I I - f' I D~:') f\ rr"T I ' 'u" . ARDEN HILLS CITY COUNpL - MARCH 31. 1997 ': ~~\.. ~ 1:4 14 I ADJOURN ~ MOTION: Hicks moved and Keim seconded a motion to adjourn the meeting at 10: 19 p.m. The motion carried unanimously (5-0). I I Dennis Probst Brian Fritsinger I Mayor City Administrator NOTICE OF MEETINGS I The next regular City Council meeting will be held April 14, 1997, at 7:30 p.m. at the New I Brighton Council Chambers. I .. I I I I I I - I .. I I ~.;-;j t "' ~ ~" ~~~-^"'::. ~~ . ARDEN HILLS CITY COUNCIL - MARCH 31. 1997 15 ~e WRITTEN OBJECTIONS RECEIVED - MARCH 31,1997 PUBLIC HEARING I 1997 PROPOSED STREET IMPROVEMENTS PROPERTY OWNER ADDRESS ACTION TAKEN I Reiling, George Arden View Drive Accepted Appeal - Reduced to 505.99 feet . Robinson, Edward & Betty 1370 Colleen Avenue Accepted Appeal - Reduced to 150.00 feet I McClung, John & Esther Outlot A, Block 2 Accepted Appeal- Reduced to 217.15 feet Tolbert, Amy 1519 McClung Rejected Appeal - Reduced to 75% I reclamation, 25% overlay Boldt, Dennis & Kathleen 4274 James Avenue Rejected I Chen, Miin 4262 James Avenue Rejected Wilkes, Lynn & Loren 1457 Colleen Avenue Rejected I Lutz, Mark 1503 Colleen Avenue Rejected Jorgenson, Mark 1501 Royal Lane Rejected I Wigginton, James 4200 Norma A venue Rejected Cossack, Mark 1385 Colleen Avenue Rej ected Ie Vikelich, Cheryl 1524 Colleen Avenue Rej ected Koch, Keith 4286 James Avenue Rejected I Grenander 4173 Norma Avenue Tabled pending review of PCI rating Elias 4163 Norma Avenue Tabled pending review of PCI rating I Morrison 4155 Norma Avenue Tabled pending review of PC I rating Thomas 4149 Norma Avenue Tabled pending review of PCI rating I Henick 4139 Norma Avenue Tabled pending review of PCI rating Baglien 4140 Norma Avenue Tabled pending review of PCI rating I Hendricksen 4150 Norma Avenue Tabled pending review of PCI rating Ziai-Mehr, AH & Olsen, Muriel 1498 Royal Lane Tabled pending review of PC I rating I Yargici, Zekeriya & Tylon 1516 Colleen Avenue Tabled pending review Waxmusici, Donald 13 89 Indian Oaks Court Tabled pending review I Schumacher, Dennis 1375 Indian Oaks Trail Tabled pending review Gabiou, Ellen & Jeff 140 I Indian Oaks Trail Tabled pending review I - Gallagher 4292 Norma Avenue Tabled pending review ,. I . CITY OF ARDEN HILLS . MEMORANDUM .- DATE: April 11, 1997 . TO: Brian Fritsinger, City Administrator 9) FROM: Dwayne Stafford, Public Works Superintendent . SUBJECT: Highway 96 Task Force . Background With the upcoming reconstruction of Highway 96 within the City of Arden Hills, The City . Council has asked staff to form a task force to evaluate the County's plan for reconstruction. The Council would also expect input from the task force, as to the level of amenities to be included with the project. . The City staff has sent letters to all City residents who's property abuts Highway 96, and placed articles on Cable TV asking for volunteers to serve on the Highway 96 Task Force. Also, Ads I have been sent to the Focus and Bulletin newspapers asking for volunteers to serve on the Committee. Ie Currently, the City has one (I) volunteer from these efforts. Members from various City Committees/Commissions were also asked to serve on the task force. Four (4) volunteers have came from Committees/Commissions. The five voulnteers are as follows. . 1. John Tholen- Ramsey County Deputy Sheriff, a member of the original Highway 96 Task Force, and member of the Public Safety Commission. . 2. Tom Andreason - A member of the Arden Hills Business Development Committee. . 3. Dave Sand - A member of the Arden Hills Planning Commission. . 4. Don Messerely - A member of the Arden Hills Parks and Recreation Commission. Lyn Lawyer - A property owner at Highway 96 and Keithson Drive. 5. . Staff will provide task force members with all available information related to the proposed reconstruction, including a 1985 Parkway System Feasibility Study. . Recommendation Staff recommends that Council formally appoint those who have volunteered to serve on the City . of Arden Hills Highway 96 task force. This will enable staff to began preparation for the first in a series of meeting. {' . I I CITY OF ARDEN HILLS i' MEMORANDUM DATE: April 11, 1997 I TO: Chy CO"",lbn'mb~ I FROM: Dennis Probst, May r SUBJECT: Business Development Committee I I Recently, I met with members of the Business Development Committee to discuss the goals of the Committee, and which members were interested in serving in leadership roles. After these discussions with members of the Business Development Committee, it has been agreed upon that I a change in the Chairperson would be acceptable. I Recommendation I would recommend the City Council appoint Ray McGraw as Chairperson for the Business Development Committee for the remainder of 1997. Ie BF/sls I I I I I I I f' I I ~ CITY OF ARDEN HILLS PAGE1OF2 I , ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT THE 041I4/97 COUNCIL MEETING ,e , CLAIMS PAID SINCE LAST COUNCIL MEETING (03/31/97) lex,... LCitiDA.'ml'llt!NOOR INotOtlN':tIOOMMEirts ...:.:.:.:.1 I I I 11881 04/01/97 Munici Pals 100.00 1997 Snrin. Meetin. . 04/17 (5 Attendin.\ 11882 04/01/97 Metr~litan Council Environmental Servo 48,322.00 Sewer Char.e - Aoril 11883 04/04/97 Public Em-;;-lovees Retirement Association 2,494.65 First Anril Pavroll 11884 04/04/97 ICMA Retirement Trust - 457 1,251.92 First Anril P avroll I 11885 04/04/97 State Camtol Credit Union 2,940.07 First Aoril P avroll 11886 04/01/97 Home Denot 60.94 Painting Suoolies - Picnic Tables 11887 04/03/97 Tracy Petersen 42.53 Reimbursement - March Mileage 196.03 Suoolies for "Easter Egg Hunt" (Total - $238.56\ , 11888 04/04/97 Ground Round 76.00 Vacation Dav Event - 04/04 11889 04/04/97 Lava Links 117.00 Vacation Dav Event - 04/04 11890 04/04/97 Mermaid Lanes 54.00 Vacation Dav Event - 04/04 11891 04/04/97 cilV of Ma;:;Iewood 81.00 Vacation Dav Event - 04/04 , 11892 04/08'97 Cardiac Pacemakers Inc. i 300 000.00 DTED Grant to CPI Phase I I .~ II Subtotal - Paid Claims 355.736.1411 I Ie Paid Claims From Above - 355,736.14 , Add Unpaid Claims, Page 2 of 2 - 158.531.54 Total Accounts Payable Claims , for Council Approval, 04/14/97 - 514.267.68 I , I , Note: Checks for unpaid claims totaling $36,619.38, were mailed on April 1st, 1997 after approval at the March 31st Council Meeting. They were check numbers 11835 - 11880. This sequence corresponds to unpaid temporary numbers Tl- I T46.Checknumbers 11833 -11834wereusedfor align- ment. .. c,^"m , . - CITY OF ARDEN HILLS PAGE20F2 . , ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/14/97 COUNCIL MEETING ._ UNPAID CLAIMS REGISTER: AMotllttlooMMENtrSi. >1 I'lEMPlII!.CK,UAWIVENDOR I 1 . TOOl 04/15/97 Accurate Press, Inc. 342.67 Bldg. & Water Permits, Water Mlnce. Forms 693.32 1997 Bud.et Books !Total - $1,035.99) T002 04/15/97 American Pressure, Inc. 286.96 Renair Pressure Washer . T003 04/15/97 The American Stores 22.51 Vehicle #101 - Repair Parts T004 04/15/97 Ancorn Communications. Inc. 47.39 Cable & Connector - Radio i T005 04/15/97 Animal Control Services. Inc. 177.20 Do'; Cat Enforcement, 03/25 04/03 T006 04/15/97 Beisswenaer's How-To Store 110.30 March Purchases - Parks and P.W. I T007 04/15/97 LuAnn Brunn 200.00 Citv Hall Janitorial Service, 04/15 05/15 T008 04/15/97 Camorate Exoress 69.14 V.rious Office Supplies T009 04/15/97 Daves Snort Shon 2,481.84 DudlevSoftballs - 163 Dozen) T010 04/15/97 Karen Pindell 37.00 Refund - Actin. Class . TOll 04/15/97 Flexible pj,;(, Tool Comnanv 263.54 Cutter Blade and FinishinQ' Blade T012 04/15/97 Frattallone's Hardware. Inc. 231.48 March Purchases - Parks and P.W. T013 04/15/97 Galladher's Service, Inc. 184.93 March Service T014 04/15/97 Glenwood IOQ'lewood 12.67 March Service I T015 04/15/97 Go;;jier State One-Call, Inc. 28.00 March Service T016 04/15/97 Government Traininp' Service 158.00 MCFOA Conference, 03/11-03114, Stowell T017 04/15/97 Karen Healv 10.00 Refund - "Krazv Krafts" Class I T018 04/15/97 Carrie Hollenkamn 165.00 Editor - Anril Newsleller T019 04/15/97 I J. C. Auto SuDDiv, Inc. 16.23 Vehicle #2 Oil Filters T020 04/15/97 Kath Auto Supplv 279.25 March Purchases - Parks and P.W. T021 04/15/97 Sarah Krawczvk 10.00 Refund - Sand Art Class Ie T022 04/15197 Ullie Suburban Newso'Ders, Inc. 415.58 Le.al Notices and Ads - March T023 04/15/97 MacQueen Equipment, Inc. 86,265.00 1997 Street Sweeper ITraded 1980 Sweeoer - $13,000.001 T024 04/15/97 Mardell Amundson Johnson & Leimess. Inc. 462.50 Aooraisal Services - Gatewav I T025 04/15/97 Met Council Environmental Services 13,794.00 Sac Remittance - March T026 04/15197 Metrooolitan InsDection Service, Inc. 769.20 Electrical Insoections - March T027 04/15197 Minneanolis North Hilton 884.97 Retreat - Council and Denartment Heads T028 I 04/15197 Minnesota State Treasurer 3,246.55 Buildin. Surchar.e Reoort - lQ97 . T029 04/15197 NLC Publications Center 5.00 One COpy - tlSitinl! Cellular Towers" T030 04/15197 Norm's Tire Sales, Inc. 68.38 Vehicle #101 - Tire Reoair T031 04/15197 Northern States Power 4,489.59 Current Invoices I T032 04/15197 Carolvn Peterson 36.00 Refund - Kevboard Class T033 04/15197 Ramsey County 39,569.00 Law Enforcement - April (Inc. Credit Balance of 1996 AlP Accrual) T034 04/15197 Ramsey County 222.72 Post Card Mailing - Elections I 788.25 Semiphore Mtnce. on Lex. (Total $1,010.97) 1 IShoreview will Reimburse for 112 of Cost) T035 04/15197 David Scherbel 62.45 Reimburse - MileaQ:e and leBO Meetin1!s T036 04/15197 Scherer Bros. Lumber 125.79 Parks - Renair Plav Structures & Park Benches I T037 04/15197 Marv Seifert 5.00 Refund Shirt Paintino Class T038 04/15197 St. JosOnh Eouioment, Inc. 61.42 Vehicle #19 - Reoair Parts T039 04/15/97 Taroet Stores 89.64 Supplies - "Easter Egg Hunt" . T040 04/15197 Ro~ Tiernlund 10.00 Refund Sand Art Class T041 04/15197 Tower Asohalt, Inc. 226.85 Blacktop Patch Material T042 04/15197 US West Communications 954.88 Current Invoices T043 04/15197 evnthia Walsh 42.37 Reimburse - February & March Milc31!c I T045 04/15197 W earGu ard 41.49 Uniform Purchase - Saxe T045 04/15197 Winnick Sunnlv, Inc. 67.48 Steel for Shoo Inventorv I 1 .. 1 Total Unpaid Claims - - - 158,531.541 """"" I ~ I i ~ ~ !:; I:i ~ ~ ~ g ~ :!l ~ ~ ~ I ~ o 0 V', 00 0 o 0 .i:i ~ ~ o 0 ~ ""' :' 1:- ".., ~ ~ ~ ... 00 'Ot' '" ~ 'il: ,- ...... ~ .; ~ a: ~ -- ~ a.. ~ p o 00 t- on ~ :0 >5 ~ N N r- 0 0 0 ~ <'l ~ ~ ~ t- 0 t- t- V) . \C! 'i ~ "1 ~ ~, ~ ~ "1 "1 "1 q " ..., ~ ~ ; ~ ~ I ~ v ~ ~ '" ;;. ci ... N ~ :;.; :: ~ 1:1 " !O ~ I on ..". t- 0:<'1 ~ ~ ~ I . ".., ..". 00 ..". ~ C'{ ~. ~ 0 ~ '" '" \Cl~ '<t t'i.. oO~ ..". 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'" 8 ~ 8 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N ~ ~ 0 ~ ~ ~ 8 8 8 8 ~ ~ ~ ~ 8 S 8 8 II ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N N N N N N N N N ~ ~ ~ ~ ~ ~ ~ v v v v .. .. >- f0- Il: " ~ I;! <:1 ::I: ~ ~ to 0lI 5!1 I;l 0: &l fII ;jI; ~ :!\ I;; ll'I8i '" S ~ :a :l; :s ~ iO ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~, ~ ~ ~ lI') lI') ~, '" ~ ~ ~ ~ ~ ~ ~ ~ ~ I 0 .. .. v v .. v v v v v .. .. .. v v v v .. .. .. .. v .. .. v v Iii I CITY OF ARDEN HILLS ,. MEMORANDUM I DATE: April 11, 1997 TO: Mayor and City Council I FROM: Brian Fritsin~er, City Administrat@ I SUBJECT: Resolution #97-17, Modification to TIF Districts I Background As the City Council prepares to undertake several projects in the Gateway Business District, it appears that modifications to the Development Program and modifications to the Tax Increment I Financing Plans would be appropriate. Staff is currently working with Ehlers and Associates, Inc. on a process which includes the I review of our existing plans, including budgets and district boundaries. The purpose of scheduling the public hearing is to allow for ample time to prepare for the public hearing. Ie Schedule of Events April 14, 1997 City Council calls for a public hearing on the modifications of Development District #1 and the modifications of Tax Increment I Financing Districts Nos. 1,2 and 3. I April 25, 1997 FiscallEconomic implications received by School District and County Board (at least 30 days prior to Public Hearing). I May 2, 1997 Planning Commission finds Plans to be in compliance with City's Comprehensive Plan. I May 14, 1997 Date of publication of hearing notice and map (at least 10 days but not more than 30 days prior to hearing). I May 27,1997 City Council holds public hearing on the modifications of Development District No. I and the modification of Tax Increment Financing Districts Nos. I, 2 and 3 and passes resolution approving the Plans. I May 30,1997 Ehlers certifies Plans with Ramsey County and State. I ~ I -~- -~----- '. Memorandum - Resolution #97-17, Modification to TIF Districts I Page Two -- April 11, 1997 Recommendation I Staff recommends the City Council ac;lopt Resolution No. 97-17, calling for a public hearing by the City on the proposed adoption of the modification to the Development Program for I Development District No. I, and the proposed modifications of Tax Increment Financing Districts Nos. 1, 2 and 3 therein, and the proposed adoption of modifications to the Tax Increment Financing Plans therefor. I BF/sls I I I .. I I I I I I I .. I -~ , .' . CITY OF ARDEN fiLLS ~ RAMSEY COUNTY STATE OF MINNESOTA . RESOLUTION NO. 97-17 . RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY ON THE PROPOSED ADOPTION OF THE MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1, I AND THE PROPOSED MODIFICATIONS OF TAX INCREMENT FINANCING DISTRICTS NOS. 1,2, AND 3 THEREIN, AND THE PROPOSED ADOPTION OF MODIFICATIONS I TO THE TAX INCREMENT FINANCING PLANS THEREFOR. I BE IT RESOLVED by the City Council (the "Council") for the City of Arden Hills, Minnesota . (the "City"), as follows: Ie Section 1. Public Hearing. This Council shall meet on Tuesday, May 27, 1997, at approximately I 7:30 p.m. to hold a public hearing on the proposed adoption of the Modification to the Development Program for Development District No. I, the proposed modifications of Tax Increment Financing Districts Nos. I I, 2, and 3, (an economic development district, a redevelopment district and a housing district, respectively), and the proposed adoption of modifications to the Tax Increment Financing Plans therefor, all pursuant I to and in accordance with Minnesota Statutes, Sections 469.124 through 469.134, inclusive, as amended, and Minnesota Statutes, Sections469.174 . through 469.179, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and . I Section 2. Notice of Public Hearin~. Filing of Plans. City staff is authorized and directed to work with Ehlers and Associates, . Inc. to prepare the Modification to the Development Program and the modifications to the Tax Increment Financing Plans (the "Plans") and to fI' forward documents to the appropriate taxing jurisdictions including Ramsey County and Independent School District No. 62 I. The City I , '. Administrator is authorized and directed to cause notice of the hearing, I together with an appropriate map as required by law, to be published at .. least once in the official newspaper of the City not later than ten (10), nor more than thirty (30), days prior to May 27, 1997, and to place a copy of the Plans on file in the City Administrator's office at City Hall and to . make such copy available for inspection by the public. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 14TH DAY OF APRIL, 1997. I I DENNIS PROBST, MAYOR . ATTEST: I eI BRlAN FRlTSINGER, CITY ADMINISTRATOR I M:IUSERSISHEILA IADMIN\PLANNINGlEDA 197 -17HRG.RES I I I I I I .. I I CITY OF ARDEN IDLLS I MEMORANDUM ~ DATE: April 11, 1997 I TO: Mayor and City Council Brian Fritsinger, City Administr~ FROM: I SUBJECT: Resolution #97-20, Feasibility Report I Backl;!"round The City has been working on the redevelopment of the Gateway Business District for several I years. Only recently has the first development project taken place. This same developer is also proposing several additional phases to the project. I In order to accommodate development beyond the first phase, the City will be required to improve and/or relocate streets and utilities. These infrastructure improvement activities will need to begin in 1997. I Recommendation Staff recommends the adoption of Resolution #97-20, ordering a Feasibility Report in the matter Ie of the street and utility improvement project in the Gateway Business District. BF/sls I I I I I I I .. I ~. I I STATE OF MINNESOTA .. RAMSEY COUNTY CITY OF ARDEN HILLS RESOLUTION NO. 97-20 I A RESOLUTION ORDERING FEASIBILITY REPORT I IN THE MATTER OF THE STREET AND UTILITY IMPROVEMENT PROJECT IN THE GATEWAY BUSINESS DISTRICT WHEREAS, the City has determined that it should consider improving certain property by I reconstructing, rehabilitating, or maintaining streets; and WHEREAS, the City Council must first secure a feasibility study in order to consider making I the improvement; and WHEREAS, the City Council has expressed a desire to redevelop the Gateway Business I District; and WHEREAS, as a result of the reconstruction of Highway 96 by Ramsey County, and the I current/proposed development within the Gateway Business District, the Council finds the need .- for a feasibility report addressing the relocation and reconstruction of streets and utilities. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills, I Minnesota: That this matter shall be referred to MSA, Consulting Engineers, who is requested to I provide to the City Council a report advising, in a preliminary way, whether the proposed improvement is feasible, whether the improvement should thus be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as I recommended. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 14TH DAY OF APRIL, 1997. DENNIS PROBST, MAYOR I ATTEST: I BRIAN FRITSINGER, CITY ADMINISTRATOR I M:IUSERSISHEILA ICOUNCILlRESOLUT\97 -20.RES .. I I I CITY OF ARDEN HILLS f' MEMORANDUM DATE: April 10, 1997 I TO: Mayor and City Council Brian Fritsinger, City Administrato~ FROM: I SUBJECT: Resolution #97-18, Transfers to EDA I Background The City initially created its Economic Development Authority in 1996 to assist with various I economic development activities. At the time it was created, the City did not provide it with any funding or staff allocations. I Legal Abilities Minnesota Statutes, Section 469.094, Subd. 2, allows the City to transfer the control, authority, and operations of any project to the EDA. With the high level of activity being undertaken in the I Gateway Business District, it may be an appropriate time to transfer all financial activities related to Development District No.1 and Tax Increment Financing Districts Nos. 1,2 and 3. Ie Fund Amounts Municipal Development/Redevelopment Fund (No. 522) was created to account for all activities I related to the Development and Tax Increment Districts. This fund is also responsible for the outstanding debt related to the acquisition of land and demolition costs incurred by the PIR Fund at the former Kern Milling rendering site. The current revenues in this account are projected to I be $103,600, with expenditures of$76,210, for 1997. Future Transfers I As the City moves into the 1998 Budget discussions, it may wish to consider additional transfers to the EDA. These may include the rendering plant property, the economic development department which segregates all activities that support the City's general economic development I activities, and other budget items. Recommendation I Staffrecommends the adoption of Resolution #97-18, transferring various budgetary, financial, property, and personnel to the Arden Hills Economic Development Authority. I BFfsls I .. I I CITY OF ARDEN HILLS I RAMSEY COUNTY STATE OF MINNESOTA .. RESOLUTION NO. 97-18 A RESOLUTION TRANSFERRING I VARIOUS BUDGETARY, FINANCIAL, PROPERTY, AND PERSONNEL TO THE ARDEN HILLS ECONOMIC DEVELOPMENT AUTHORITY I WHEREAS, the City Council of the City of Arden Hills, Minnesota adopted Resolution No. 96- 08, Enabling the Establishment of an Economic Development Authority; and I WHEREAS, Minnesota Statutes, Section 469.094, Subd. 2, allows the City to transfer the control, authority, and operation of any project as defined in Section 469.174, Subd. 8, or any I other program or project authorized by Sections 469.001 to 469.047 or 469.124 to 469.134 located within the City, from the government agency that established the project to the Economic Development Authority; and I WHEREAS, the City is operating Development District No. I and Tax Increment Financing I Districts Nos. 1,2 and 3 within the Development Program; and WHEREAS, the City Council has expressed a desire to transfer to the Economic Development fjI Authority all activities, programs, operations, and control of budgeting, financing, property ownership, and personnel related to the economic development activities taking place within these districts. I NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA: I The City transfers all activities, programs, operations, and control of budgeting, financing, property ownership, and personnel related to the economic development I activities taking place within Development District No. I and Tax Increment Financing Districts Nos. 1,2 and 3. In addition, the City hereby transfers to the Economic I Development Authority, the budgetary components of the Municipal Development/Redevelopment Fund (No. 522), which includes activities related to Development District No. I and Tax Increment Financing Districts Nos. 1,2 and 3. I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF APRIL, 1997. I DENNIS PROBST, MAYOR ATTEST: I BRIAN FRITSINGER, CITY ADMINISTRATOR .. I I~ I. CITY OF ARDEN HILLS I MEMORANDUM DATE: April 11, 1997 I TO: Mayor and City Council Brian Fritsinger, City Administrat~ I FROM: SUBJECT: Resolution #97-19, Bond Reimbursements I Background I As the City prepares to undertake the redevelopment of the Gateway Business District, staff has begun investigating the various items related to the issuance of a General Obligation Tax Increment Financing Bond. Because of the wide variety of bills which affect the use of TIF I currently being discussed by the State Legislature, staff does not anticipate detailed discussions on the issuance of bonds to occur until later this spring. I However, the redevelopment of the Gateway Business District is underway with construction of the Welsh Development project. In order to accommodate Phases II, III and IV, the City will need to prepare for the relocation of streets and utilities. This process will involve a variety of .. engineering, financial, legal, personnel hours, land acquisitions, and some construction costs. Many of the costs associated with these activities will be incurred prior to the issuance of any bonds. I Can the City Reimburse Itself for These Expenditures? The IRS allows for the proceeds of the bonds to be used to reimburse the City for any I expenditure paid by the City prior to the time of the issuance of those bonds. IRS regulations require the City to make a prior declaration of its official intent to reimburse itself for such prior I expenditures out ofthe proceeds. What is the Estimated Size of the ProDosed Bond Issue? I At this time, it is unknown as to what the size of the bond issue will be. Based on the preliminary numbers provided by Welsh for Phases I, II and III, the type of bond to be issued (taxable or tax-exempt), and the level of improvements necessary, the bond could be as large as I $4.1 million. The completion of the feasibility study will start to clarify the costs of the project and approximate bonding needs. I What is the Estimated Amount ofthe Bond to be Expected to be Reimbursed? It is difficult to determine the amount of expenditures to be incurred prior to the issuance of any bond. However, based on the status of the project and the activities at the legislature, it is safe to I assume the City will incur fairly large expenditures. Staff would estimate the amount to be reimbursed not to exceed $500,000. ,. I ~_.- ~I Memorandum - Resolution #97-19, Bond Reimbursements .- Page Two April 11, 1997 I Recommendation Staff recommends the Council adopt Resolution #97-19, establishing procedures relating to I compliance with reimbursement bond regulations under the Internal Revenue Code. SF /sls I I I I I . I I I I I I I .. I I I. CITY OF ARDEN HILLS RAMSEY COUNTY I STATE OF MINNESOTA RESOLUTION NO. 97-19 I A RESOLUTION ESTABLISHING PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS I UNDER THE INTERNAL REVENUE CODE I WHEREAS, the Arden Hills City Council created Development District No.1 and Tax Increment Financing District No.1 and No.2 on June 26, 1989; and I WHEREAS, the development program adopted with these Districts allows for the use of tax increment financing consistent with Minnesota Statutes, Section 469; and I WHEREAS, the City Council is considering the issuance of General Obligation Tax Increment Financing Bonds to achieve the development program objectives; and I WHEREAS, the City Council desires to use bond proceeds to reimburse itselffor any project expenditures paid by the City prior to the time of issuance of those bonds. .. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA: I 1. Recitals. A. The Internal Revenue Service has issued final Treasury Regulations, I Section 1.103-18 (the "Regulations") dealing with reimbursement bond proceeds, which would include those proceeds of the City's bonds to be used to reimburse the City for any project expenditure paid by the City I prior to the time of the issuance of those bonds. B. The Regulations generally require that the City make a prior declaration of I its official intent to reimburse itselffor such prior expenditures out of the proceeds of subsequent borrowings, that such declaration generally be made on or before the date the expenditure is actually paid, that the I bonding occur and the reimbursement allocation be made from the proceeds of such bonds within one (1) year of the payment of the I expenditure (or not later than one year after the project is placed in service, if that is a longer period), and that the expenditure be a capital expenditure. I {t I ------- - Resolution No. 97 - 19 April 14, 1997 Page Two .- C. The City's Bond Counsel has advised the City that the Regulations do not - apply, and hence the provisions of this Resolution are intended to have no application, to payments of City project costs first made by the City out of I the proceeds of bonds issued prior to the date of such payments. 2. Official Intent Declaration. - The Regulations, in the situations in which they apply, require the City to have made an official declaration of its reasonable intention (hereinafter referred to as I the "Official Intent Declaration" or the "Declaration") to reimburse itself for previously paid project expenditures out of the proceeds of subsequent bonds or other borrowings. The Council hereby authorizes the City Administrator to make I the City's Official Intent Declarations or to delegate from time to time that responsibility to other appropriate City employees. Each Declaration shall comply with the requirements of the Regulations, including without limitation the I following: A. Each Declaration shall be made on or before the date the City pays the - applicable project cost and shall state that the City reasonably intends and expects to reimburse itself for the expenditure with proceeds of a borrowing. Each Declaration may be made substantially in the form of the eI "Declaration of Official Intent" which is attached to and made a part of this Resolution. B. Each Declaration shall specifically contain the following statement: "This - Declaration is a declaration of official intent under Treasury Regulations, I Section 1.103-18." C. Each Declaration shall and is hereby declared to be made and filed in the - publicly available official books, records, or proceedings of the City, which shall be reasonably available for public inspection at City Hall during normal business hours of the City on every business day during the I period beginning on the earlier often (10) days after the making of the Declaration or the date of issuance of the reimbursement bonds and ending on the day after the issuance of such bonds. - D. Each Declaration shall, at a minimum, contain a general functional description of the property, project, or program for which the expenditure I to be reimbursed is paid (for example, "1992 Street Improvement Project" or other specific, identifiable project of the City) or, in the alternative, - .. I I' I. Resolution No. 97 - 19 April 14, 1997 Page Three I shall identity the particular fund or account of the City from which the I expenditure to be reimbursed is paid, including a description of the general functional purpose of that fund or account (for example, "park and recreation funq - recreational facility capital improvement program"). I E. Each Declaration shall also contain a statement of the maximum principal amount of debt expected to be issued for the subject project. I F. Care shall be taken so that the City, or its authorized representatives under this Resolution, not make declarations in cases where the City does not I reasonably expect that it will ultimately issue reimbursement bonds to provide long-term financing for the subject project costs, and the City officials are hereby authorized to consult with Bond Counsel to the City I concerning the requirements of the Regulations in general and their application in particular circumstances. It is the Council's intention that Declarations not be made (i) when available funds of the City have been or I are reasonably expected to be dedicated or otherwise reserved to fund on a long-term basis the particular expenditures involved, or (ii) when it is not .. reasonably expected that reimbursement bonding will occur. G. The Council shall be advised from time to time on the desirability and I timing of the issuance of reimbursement bonds relating to project expenditures for which the City has made Official Intent Declarations, including recommendations on the timing of the issuance of such bonds so I that the "reimbursement allocation" described in the Regulations and in Paragraph 3 below can be made within the one (I) year time limits prescribed in the Regulations. I H. This Resolution shall supplement and amend all prior determinations and policies adopted by the City in regard to complying with the Regulations, I as initially proposed, and in the event of any inconsistency between the terms provided in this Resolution and said prior determinations or policies, the provisions of this Resolution shall govern. I 3. Reimbursement Allocations. I The designated City officials shall also be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of reimbursement bond proceeds to reimburse I the source of temporary financing used by the City to make payment of the prior expenditure. Each allocation shall be evidenced by an entry on the official books .. or records of the City maintained for such reimbursement bonds; shall specifically identify the actual prior expenditure being reimbursed or, in the case of the I '. Resolution No. 97 - 19 April 14, 1997 Page Four .. reimbursement of a particular fund or account, the fund or account from which the . expenditure was paid; and shall be effective to relieve the bond proceeds involved from any restriction under the bond resolution or other relevant legal documents . for those bonds and under any applicable state statute applicable to unspent proceeds of such bond issue. . PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS . THIS 14TH DAY OF APRIL, 1997. . DENNIS PROBST, MAYOR . ATTEST: . BRIAN FRITSINGER, CITY ADMINISTRATOR .- . . . . . . . .. I .----------- -"--- -- .. .. DECLARATION OF OFFICIAL INTENT The undersigned, being the duly appointed and acting City Administrator of the City of Arden . Hills, Minnesota (the "City"), pursuant to and for purposes of compliance with Treasury . Regulations, Section I. I 03-18 (the "Regulations") under the Internal Revenue Code of 1986, as amended, hereby states and certifies as follows: . L The undersigned has been, and is on the date hereof, duly authorized by the governing body of the City, the City Council, to make and execute this Declaration of Official Intent (the "Declaration") for and on behalf of the City. . This Declaration is a declaration of official intent under Treasury Regulations, Section Ll03-18. . 2. The property, project, or program to which this Declaration relates is generally and functionally described as follows: . The redevelopment ofthe Gateway Business District and associated public improvements. . 3. The specific fund or account of the City from which expenditure to be reimbursed will be paid, and the general functional purpose of that fund or account, are as follows: .. The Arden Hills General Fund 101, Development/Redevelopment Fund 522, . and Permanent Improvement Revolving Loan Fund 501 may be used to finance all land acquisition, engineering, legal, architectural, financial and bond consultant costs associated with the project identified in Item 2 above. . 4. The maximum principal amount of the debt expected to be issued by the City for the purpose of reimbursing and expenditures to which this Declaration relates (the . "Expenditures") is on the date hereof reasonably estimated to be $4, I 00,000. Each of the Expenditures is (or would be with a proper election) a capital expenditure under the federal tax law principles, as described in the Regulations. . 5. The City intends and reasonably expects to reimburse itself for the payment of the Expenditures out of the proceeds of a borrowing (the "Bonds") to be made by the . City after the date of payment of the Expenditures. 6. As of the date hereof, there are no sources of City funds which have been or are . reasonably expected to be allocated or available on a long-term basis, reserved, or otherwise set aside to provide permanent financing for the Expenditures, other . than pursuant to the subsequent issuance of the Bonds. On the basis on the foregoing, the statements and certifications contained in this Declaration are ~ believed to be reasonable and accurate, and this Declaration is believed to be . .. Declaration of Official Intent April 14, 1997 Page Two .. I consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content . of the Regulations. 7. This Declaration is and shall remain a part of the publicly available official books, . records, or proceedings of the City and shall be continuously available for inspection by the general public at City Hall during regular City hours for a period . ending not earlier than the day after the issuance of the Bonds. IN WITNESS WHEREOF, the undersigned has executed this Declaration and placed it on file in . the official City records this 14th day of April, 1997. . . BRIAN FRITSINGER, CITY ADMINISTRATOR .. City of Arden Hills, Minnesota . . . . I . . .. .