The URL can be used to link to this page

Home My WebLink AboutCCP 10-14-1997 I , .~ I . REVISED I AGENDA ARDEN HILLS CITY COUNCIL MEETING ARMY RESERVE CENTER, 4655 LEXINGTON A VENUE NORTH I TUESDAY, OCTOBER 14,1997, 7:30 P.M, I It:: NOTE CHANGE !ll OFDATEANI).'L()CATION I A SPECIAL MEETING OF THE I ECONOMIC DEVELOPMENT AUTHORITY IS SCHEDULED FOR 7:25 P.M, I I 7:30 P.M. 1. Call to Order 7:30 P.M. 2, Approval of Meeting Agenda I ~:30 P,M, 3, Approval of Minutes a. September 22, 1997 Special Meeting, Consulting Engineers Interviews I b, September 22, 1997 Joint Worksession, Cities of Shoreview & North Oaks c, September 22, 1997 Special Meeting d, September 29, 1997 Regular Meeting I 7:30 P.M. 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be I enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda I a, Claims and Payroll b, Res. #97-46, Authorizing Application for Recycling Grant Funds for 1998 I c. Tony Schmidt Park Task Force Appointments d. Res, #97-49, Resolution Concurring with Ramsey County to Establish County Road F as a County State Aid Highway I 7:35 P.M. 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. I In addressing the Council, please state your name and address for the record, and a brief summary afthe specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be '. distributed to the Council prior to the meeting. or as bench copies, to allow a more timely presentation. I I . . ~ Ie REVISED AGENDA - PAGE TWO I ARDEN HILLS CITY COUNCIL MEETING ARMY RESERVE CENTER, 4655 LEXINGTON A VENUE NORTH I TUESDAY, OCTOBER 14, 1997, 7:30 P.M. 7:40 P.M. 6. Unfinished and New Business I a. Gateway Business District (GBD) 1. Planning Case #97-06, Welsh, Progress Update 2. Park Dedication, Welsh I 8:00 P,M. 7. Adjourn I (APPROXIMATE) 8:30 P,M. 8. Reconvene I (APPROXIMATE) 8:30 P,M. 9. Unfinished and New Business, continued I a, Gateway Business District (GBD) 3. Res, #97-47, Accepting Bid and Authorizing Execution of Contract in the Matter of the Fourteenth Street NE Road and Utility Project Ie 4, Change Order No, 1, Fourteenth Street NE Road and Utility Proj ect 5. Res. #97-50, Authorizing Condemnation of Property in Connection I with Fourteenth Street NE Road and Utility Project b. Northwest Youth & Family Services, Joint Powers Agreement I 9:00 P.M, 10. Administrator Comments 9:10P,M, 11. Council Comments I 9:20 P.M. 12. Adjourn I The above times may vary depending upon length of issue discussion. I I I Ie I - - .. '11\ i,'1 -_--,l' I ., _..,~ ~~ - CITY OF ARDEN HILLS lo}\'-d"r] I MEMORANDUM I DATE: October 14, 1997 TO: Mayor and City Council . . FROM: K",i. Ri."",,'d, Comm..,ily Dw"npm~t Di"ct"' V I SUBJECT: Planning Case #97-06, Welsh Companies, Progress Update I Back~round Thc City Council approved moving forward with the Wclsh Dcvelopment proposal at its Scptcmbcr 22 and 29,1997 mectings. Thc following is a briefupdatc on thc itcms still I outstanding. Staff has also enclosed a copy of recent correspondence from Welsh indicating its position on several items. I Plannin!! Case #97-06. Outstanding Conditions The thirty-two (32) conditions referenced to in the action taken by the Council are identified below. .e 1. No issuance of occupancy permits for that part of the projcct (Phases II, Ill, and IV) I greater than 200,000 square feet until such time that the rclocated Round Lake Road is open for traffic and capable of accepting increascd traffic. 2. Compliance with the approval ofthc Rice Crcck Watershcd District. . 3. Approval of and compliance with an NPDES permit by the MPCA. 4. Compliance with the City Engineer's lctter dated June 24,1997. 5. The smallest amount of bare ground is exposcd for as short a time as feasible. . 6. Temporary ground cover, such as mulch, is used and permanent ground cover, such as sod, is established. 7. Methods to prevent erosion and trap scdiments are cmployed. I 8. Fill is stabilized to accepted engineering standards, approved by the City Engineer. 9. Approval of and compliance with wetland permits by the U.S. Army Corps of Engineers. 10. Modification oflandscapc plan to provide the required landscape material. 1 11. Provision of low profilc rooftop units paintcd to match thc building's exterior and located such that they will be screened to prevent direct viewing from the public's right-of-way. 12. Compliance with the lighting requirements ofthe Zoning Ordinance. I 13. Modification of the building's exteriors (Phasc II, III, and IV) as outlined in Findings- Variancc #5, items 2-13. 14. Provision of thc nccessary drainage and utility eascments on the plat. I 15. Payment and/or dedication of park land as recommended by the Parks and Recreation Director. .- I ,., '. 16. Approval of all dcvelopmcnt agreements prior to considcration of thc final plat by the I City Council. . . 17. Provision ofrcvised design with morc 3-D relief for thc cntrances and sides of Phase II building to thc City Council. 18. Approval by thc City Building Official of all building address locations. I 19. Thc modifications for rclicf to corners visible from Fourtcenth Strcct would bc research cd. 20. The review of corner relicf to bc undertaken by the City Council at the time of the final . plat submittal. 21. Acquisition by thc dcveloper of all properties within thc Phases II, III, and IV development area. I 22. Approval and execution of all ofthe purchase, salc, and development agreements required to facilitate this projcct. 23. Provision of a slopc casement from the railroad (MT Propcrtics) for Gateway Boulevard. . 24. Provision of additional easement (ic., snow storagc, etc.,) on thc north side of Gateway Boulcvard to replicate thc lost boulevard with thc six foot shift of the roadbed. 25. Transfer of ownership of Outlot A from the applicant to the City. . 26. Provision of thc neccssary easements for the relocatcd ponds. 27. Provision of a 12 inch watermain on Phase II, unlcss it can be shown to the satisfaction of Staff that an 8 inch watcr line will meet thc rcquirements of the Phase II building. . 28. Provision of a modified landscape plan enhancing the area to the north of Phases III and IV to cffcctively scrcen this arca from Round Lake. .. 29. Modification ofthc sitc plan to provide the necessary parking stalls for Phasc IV. 30. Provision ofthc modular block rctaining wall on Phasc IV by the applicant. 31. Approval of the USFWS for the pond outlct structurc from Phase IV onto I thcir property. 32. Park dedication to bc resolved prior to issuance of Building Permit. Naegele Acouisition . Thc Staff received on Monday, October 13, 1997 a memorandum from thc attorneys for Morris Communications (aka, Naegele/Fairway Outdoor Advertising) with thcir critique of the purchase . agrccment. The City Attorney (Jerry Filla) has rcviewcd thcsc modifications. The Staff has had discussions rcgarding these modifications with Fairway Outdoor Advertising (Jeff Brown) and believe that the we arc close to having closurc on this item. The primary itcm which requires . clarification with thc Morris Communications attorney is can thc City can start the city code modification process but will not have completed it prior to the date which the dcveloper requires the property in question. The Staff, City Attorney, and thc Morris Communications attorney will . bc rcsolving this item on a confcrcnce call on Wcdnesday, October 15, 1997. Closing Date I The developer has requestcd that the closing date be moved to October 31, 1997. While this makes sensc based on the largc number of outstanding items, thc requcst to start construction . prior to closing does not. The City should evaluate the risks ofbcginning work or issuing bonds prior to the closing date. The attorneys are looking at methods to rcduce thc risk to the City, -I should thc Council support beginning construction prior to the closing date. . I' - I Park Dedication . . Prcviously provided to the City Council in its packct. Minnesota Commercial Railroad . Thc Staff mct with reprcscntativcs (Ray Duran, Chief Maintenance of Way Officcr and Waync Hall, Dircctor ofOpcrations) of the Minnesota Commercial Railroad on Tucsday, October 14, 1997 on the site ofthc transload operation in thc GBD. The Staff went over the survcy I information with the reprcsentativcs of the Minnesota Commcrcial Railroad \vhich showed the cncroachmcnt ofthc transload opcration onto privatc property. Thc Staff discusscd its dcsirc to relocate this operation to a placc which would be entirely within thc railroads right-of-way. The I rcprcscntatives ofthc Minnesota Commercial Railroad agreed and statcd that thcy will direct their tenant to relocated the operation to the south side of the railroad tracks and to restore the propcrty on the north sidc of the tracks to there previous condition. The Staff then discussed I with thcse reprcscntatives the City's desire to obtain a slope easemcnt on thc north side of the tracks for the relocated 14th Street (Gateway Boulevard). The rcpresentatives of Minnesota . Commercial Railroad stated that they would not opposc such an casement and the granting of such an easement would be up to the owner of the property (MT Properties). Thc Staff has had previous discussions with MT Properties (Gordon Forbcs) regarding the slopc eascmcnt and he I was in favor of it as long as thc tenant found it acceptable. Lastly, the Staff discussed the potential of open-cutting thc railroad tracks, rather than boring underneath the railroad tracks, as open-cutting is considcrably less expensive. The reprcsentatives of Minnesota Commercial Ie Railroad indicated that opcn-cutting would bc acceptable, but they would nccd to revicw the timing and rcconstruction plans with the City Engineer. I Tax Increment Financing Thc City Council will bc rcceiving a scparate bench handout on this itcm. . Condition 27. Provision of a 12 inch watermain on Phase II. unless it can bc shown to the satisfaction of Staff that an 8 inch water Iinc will meet the requirements of the Phase II buildiol!, I The Staff was informed by the applicant's consultant today that their fire consultant calculates that a ten (10) inch watermain is required. The Staff has not yet seen the information which . would support this conclusion. Condition 28, Provision of a modified landscape plan enhancing the area to the I north of Phases III and IV to effectively screen this area from Round Lake, Thc applicant's consultant providcd to Staff today revised drawings for enhancing the . landscaping at the north sidc of Phases III and IV. The Landscapc Plan (Sheets L1.3 and L1.4) show an additional 36 evergreen planted along thc north edgc of Phases III and IV. Thc Staff is supportive of the changes, exccpt that the placcment of the easterly two groupings on Phase III I and thc westcrly grouping on Phasc IV should be relocated north towards thc conscrvation cascment. Thc rationale for this relocation is that this part of the site is the high point and to .- maximizc thc scrccning potential thc vcgctation should be as close to thc top of that high point so as to effectively scrcen from Round Lake. I - ----- - - --...---- - 'I Condition 29, Modification of the site plan to provide the necessarY parking stalls . for Phase IV, . The applicant's plans for parking on Phase IV still shows the "proof-of-parking" within the . confines of Pond #5. Condition 31. ApDroval of the USFWS for the pond outlet structure from Phase IV . onto their property, The applicant's consultant has not yct receivcd thc ncccssary approvals for this outlet. . Conclusion This is for informational purposcs only the Staff and the developer continue to work towards I bringing the plans into compliance with thc approval in this Planning Case. I I I e. 1 I I . I . I -. 1 . , . CITY OF ARDEN HILLS ~ --t\--.(k&. . ~b(\<..{117 I MEMORANDUM DATE: October 10, 1997 . TO: Mayor and City Council . FROM: Brian Fritsinger, City Administrator ~ . SUBJECT: Fourteenth Street NE Road and Utility Improvement Project Background I Attached, the City Council will find Resolution #97-47 accepting the bid and authorizing exccution of the contract in the mattcr of the Fourteenth Street Road and Utility Improvement Project. I A bid opening was held on August 25, 1997, for the proposed construction of 14th Street in the Gateway Business District. Attachcd are tabulations ofthosc bids. Thc six (6) bids received I range from a high bid of$985,818.30 to a low bid of$713,700.00, by Lametti and Sons of Hugo, MN. As a rcsult of many unresolvcd issucs at that time, thc contract has not been awarded. .- Since thcn; however, most of these issues havc bccn resolved to the cxtent that Staff is comfortable with proceeding with the project. Staff has been in contact with the low biddeT, Lametti and Sons and Lamctti has indicatcd they could start work on or about October 20, if they . are awarded the contract. Attorney Filla is working on additional language for the award of bid which will allow, if . necessary, for the City to tcrminate the contract prior to completion of all phases of the contract. The City Council should be awarc that there are two Change Orders which will need to be considcred as a result of this award. Thc first is in rcgard to the clearing and grubbing associatcd I with preparation for the projcct. Thc sccond relatcs to the change in plan spccifications as a result of the site plan changes made by Welsh. I Access The City has hc1d numerous mectings with many of the players involved in the GBD/Welsh project over the past threc working days. Therc are a number of other items the City Council I should discuss bcfore awarding this bid. The City will need to obtain access agreemcnts from the various property owners prior to beginning construction. Becausc the property on which the . road is to bc constructed has not yet been closcd upon by thc developer and all agreements executed, rights of entry and waiver agrccmcnts will be ncccssary. Welsh has indicated it will provide these as soon as possiblc. Naegele has been informed of these, but has not indicated how I fast it could turn around thesc documents. .- Plans The plans have not yct been certified by the City's Consulting Engincer. This has become problematic relating to the transition in Consulting Engineers staff and the engineers will be I I I Memorandum, Fourteenth Street NE Road and Utility Improvement Project - Pagc Two . October 10, 1997 mecting on Thursday to furthcr discuss this item. However, no work should commencc until I certification is received. Risk I Thc City is at some risk by beginning thc improvements prior to all documents being executed with Welsh, and Welsh not having closed on all of its properties and financing. The risk is I relatcd to the City completing the improvcments and the project falling apart. If the City Council assumes that the location of the proposed road and utilitics is correct, rcgardless of the developer, then the risk is minimal. However, the City should be comfortablc with this assumption. The . additionallanguagc relating to tcrmination clauses is to provide opportunity for the City to minimize thc amount of cost incurred should Wclsh not proceed with the project. . Recommendation Tbe Council should consider thc adoption of Resolution #97-47, accepting bid and authorizing execution of the contract in the matter of the Fourteenth Street NE Road and Utility I Improvemcnt Projcct subjcct to thc following conditions: . Execution of right of entry and security agreements with Welsh Company; .e . Execution of right of entry agreement with MT Properties/MN Commcrcial Railway Company; . Additional language be inserted into thc contract with Lametti which allows the City to . terminate the contract at the completion of clcaring and grubbing and/or completion of utility improvements; . Certification of plans and specifications by the City Consulting Enginecr; and . . Execution of right of entry with Naegelc/Morris Communications . BF/sls . . I . .- . --------- I . , . I - CITY OF ARDEN HILLS I RAMSEY COUNTY STATE OF MINNESOTA I RESOLUTION NO, 97-47 RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION I OF THE CONTRACT IN THE MATTER OF THE FOURTEENTH STREET NE ROAD AND UTILITY IMPROVEMENT PROJECT I WHEREAS, pursuant to City Rcsolution, competitive bids werc solicited and received for the Fourteenth Street NE Road and Utility project as set forth in thc bid tabulation attached hereto I and incorporated herein by this rcfcrence; and WHEREAS, the City Council has considered the amount ofthc bids and the responsibility ofthc I bidders and determined that Lan1etti and Sons, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF I ARDEN HILLS, MINNESOTA: 1. The Mayor and City Administrator arc authorizcd and directed to execute, on behalf of .. the City, such contract with Lametti and Sons, as is approvcd by the City Attorney for the completion ofthe Fourteenth Strect NE Road and Utility Improvement Project according to the approvcd plans and specifications designated by City Resolution. I 2. The City Administrator is authorized and dirccted to forthwith return to all bidders the I dcposits made with their bids upon exccution of the contract abovc specified. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 14TH DAY OF OCTOBER, 1997. 1 DENNIS PROBST, MAYOR ATTEST: I I BRIAN FRITS INGER, CITY ADMINISTRATOR I I- I -- . I"'"."., ~ ----,- _..It ., :;~-7; I CITY OF ARDEN HILLS ~~ .- MEMORANDUM \a/lih) DATE: October 14, 1997 I TO: Brian Fritsinger, City Administrator I FROM: Dwayne Stafford, Public Works superintendenf~ . SUBJECT: Gateway Street and Utility Project, Change Order #1 Background . As part of the initial dcvclopmcnt agreement with Welsh Development Company, grubbing, clearing, and grading of the street portion of the project had been proposed to be completcd by Wclsh. As a result, thcsc items were not includcd in the bid specifications at the time bids were I solicited. The City Council, at its September 22, 1997 meeting authorized the cxpenditure of additional tax incremcnt by the City to pay these costs. . In order to proceed with the contract, the City must first obtain a Change Order to allow for the grubbing and clearing. The City asked Lametti and Sons to provide the City with a quote for .e these items in order for the project to proceed. Costs . Lamctti and Sons have provided the City with a quote for the abovc rcfcrenced grubbing and clearing. The quotc would bc to cut and remove all trees, brush, and stumps within the right-of- way. Based on four (4) acrcs to be c1cared at $4250, pcr acrc, Lametti's price would be $17,000. I Future Chanll'e Order As the grading was also not included in the bid spccifications, the City will be asked to consider . a Change Order for this item at a future mceting. Howevcr, BRW will have to complete thc necessary plans for grading prior to the Change Ordcr being forwarded to the City Council. . Recommendation StatIrecommends Council considcr Gatcway Busincss District Change Order #1 at a cost to the City of$17,000. . . I .- I ------------- . li'_I-.l"'-l::1::t. 1,=,: L~.: ~t.J bL.. .,;.,-U 1':".0 r'.LJ";': V..:.: - ~- . CKANGE OlUltR (I"~lio'.. 01' "~<Re .ide) No I~ .- PROJECT: Gale....y Busin... Di.uict.14Ih Streel NE DATE 01' ISSUANCE: October 14. 1997 OWNER.: Cilll of Arden Hills OWNER', PROJECT NO 8001001 I 1450 West Hi..."'a)' 96 ,,,den Hills, MN 5S 112 E\'IGJlffER: Greg Brown BR.W,lNC. COl'711lACTOR : tamelli & Son.. Inc. 700 nitd So... South I 16028 ~ornt BoWcvard NoI1h MiMcap<llis, MN 5S41 5 Hugo. MJII SS03S C01l.'TRAC1' FOR.: Gareway Busitless Oi,aicl- ENGINEER', PROJECT NO. ROOIOOJ . 14li1SlI'eClNE You are 4iftCled 10 mah the followiDll cl1an~e' in dle CODlract Docume"". o..senption: Add dle follo",ing RClIIS to ,daedul. S.O SiteWork: . 10 Cleoring AC 4.0 @ 2,250 $/A<n- 59.000.00 II G1IIbb~ AC 4.0@2,OOOSlA..... uooooo , TOTAL S I ? ,00.00 I Purpose of Chango Order; To inccnponIlO cleam.1l and ambbiDc of trees locat" willlilllile pro)ecllitniU. Tbis "'''''' wu qi.aally p\&nncd;o be *'c;ompli,hecl by me Develope< bu. has _ added 10 \he pIIblie improvCllltllb JIlojcd. in order to meollilne eOllSlraiDts for utility insWtorion. . CHAJol'GE IN CONTRACT PRICE: CHANGE IN CONTUCT TIME: 0riJll11.1 Con.ne, Priee Origin~1 CooUKt Time .e S 713700 00 Days or DIle Previous Ch:mgl Ordus No. 'foNo. N.. CbaDge from previous Change Order> I s Days I Conn" Price prior to tI1is Chang\! Order COllU1lct TilDe Prior to !hi. ~e O..der S 713.10000 I Days or 0... Net TnCTe... (l)eo.....) o(\IU$ Ch..... Order Not !nCTU'" (Doereose) oflhi. Chon,c Order . S 11 non.OO Days COIIlnc; Price with oil approved Chlll\ge Orders COI\IJllCl '(;me with all approved Change Orden 1 ' 130 7fI() no Days or Date I RECOMMENDED: API'ROVEf): APPROVED: B~/?L I By By City uf ARlen Hill' Cunlrdctor -.- .e TDTI>L P.Q2 I - I ~ I ~~~ II · CITY OF ARDEN HILLS )0/1'1\"17 MEMORANDUM II DATE: October 14, 1997 TO: Mayor and City Council I FROM: Brian Fritsinger, City Administrator~ I SUBJECT: Resolution #97-50, Condemnation of Property I Backl!round The City of Ardcn Hills has been attempting to acquirc thrce (3) parcels of propcrty from Naegele Outdoor Advcrtising (Morris Communications) for the past several months. On I September 29, 1997, thc City Council authorized approval of a Sale and purchase Agreement with Naegele on these three parccls of property. , The attorneys for the City and N acgele continue to undcrtake negotiations on the property. While negotiations have been amicable, Nacgele continues to request additional language in the CI agreement which is causc for concern. The gTeatest concern, however, is that oftiming. As thc Council is aware, thc GBD projcct is on a very defined time line for the start of construction. Both the infrastructure construction, and Welsh building construction, arc vcry limitcd as to the ability to be delayed. Each time thc Naegelc attorneys request additional language, it only serves to delay the closing date and noticc to vacate to their tenants. The adoption ofthe resolution is not intended to diTect staff to immediately begin condemnation proceedings. Staff fully intends to continue ncgotiations and try to resolve the pToblem in a manner acceptablc to both parties. However, should negotiations continue to be delayed, and thc City Council fully supports the Welsh proposal, the City may be in a bettcr position to resolvc this acquisition by condemning thc property. Recommendation Staffrecommends adoption of Resolution #97-50, authorizing condemnation of property in connection with Fourtcenth Strect NE Road and Utility Projcct. BF/sls . ~ FILE . REVISED AGENDA CITY OF ARDEN HILLS ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING ARMY RESERVE CENTER - 4655 NORTH LEXINGTON AVENUE TUESDAY, OCTOBER 14, 1997, 7:25 P.M. II NOTE CHANGE IN LOCATION II 7:25 P.M. 1. Call to Order 7:25 P.M. 2. Approval of Meeting Agenda . 7:26 P.M. 3, Approval of Minutes a. August 25,1997 Regular Meeting b. September 22, 1997 Special Meeting 7:28 P.M. 4. Miscellaneous Items 7:29 P.M. 5. Adjourn 8:00 P.M. 6, Reconvene (Approximate) 7, Unfinished and New Business a. Tax Increment Financing (TIF) Request - Welsh Development Company, LLC 8:30 P.M. 8. Adjourn . The above times may vary depending upon length of issue discussion. --------------- -- .Ji;I..-.:."'.' W -~ ~~ !:~,,{.;.;iII'-. i ' ,"'''.d\~ 1*"" l' , ,",_.._- CITY OF ARDEN HILLS ~ &.. t\-....-D-e..& . MEMORANDUM lojl'-j[47 DATE: October 15, 1997 TO: Economic Development Authority (EDA) FROM: Brian Fritsinger, City Administrator ~ SUBJECT: Tax Increment Financing Request Update - Welsh Update Staff has held additional conversations with Welsh Company on the request for additional tax increment financing (TIF) assistance. As the EDA is awarc, the devcloper had initially requested an additional $250,000 in assistance for its project within the Gateway Business District (GBD). The developer has since revised this request which is detailed in Mr. Zchring's October 14,1997 memorandum. Wclsh is sceking an additional $250,000, or a total of$500,000. What Would the Funds be Used For? The developer is proposing to use these funds to offsct thc cxtraordinary soils corrcction costs . and for exterior upgradcs to the buildings. The Council reccived a memorandum dated October 7,1997, which highlights the rationale behind the request for soil correction assistancc. How do These Additional Costs Affect the Developer's Rate of Return? Thc dcveloper has providcd thc City and it's financial advisor, Ehlers & Associates, with copies of its Sources and Uscs of Funds/Proforma Budgets. In revicwing these documents, thc additional funds do not appear to be related to significantly increasing the dcveloper's rate of rcturn. The financials and othcr documcnts revicwcd by the City's attorneys appear to be consistent with the dcveloper's rcpresentations. What other Related Options have been Addressed by the Developer? As Mr. Ringwald indicated in his October 14, ] 997 mcmorandum, staff has been guidcd by two gcneral principals in the use ofTTF for the development of the GBD. The first is the use ofTIF exclusively for infrastructure and somc propcrty acquisition. The second is thc use of brick, stone or glass on buildings. The revised requcst for funding is based upon the concept that if the City were to provide additional funding, what would it want to receivc in rcturn. In this case, the elevations have bcen amended to includc additional brick on all thrce buildings. How Can the City Financially Provide the Additional TIF Request? Mr. Ringwald previously outlined the problem related to thc use of bond proceeds for private development, and the impact ofspcnding morc than ten pcrccnt (10%) of the proceeds on thc tax exempt status of the bond. Bond Counsel has providcd additional clarification on this topic. < im!II Companies Comprehensive Real Estate Serv ices ~ .00 N ormandale Boulevard, Sui te 200 \-+--.-q~<j'7 innca.polis, Minnesota 55437~ 1060 612.897.7700 Fax897.7704 BlI Facsimile 633-7839 Memo Dale: October 14, 1997 TO: Kevin Ringwald, AICP, City of Arden Hills FROM: Dick Zehring, Welsh Development Company, LLC REF: Arden Hills Gateway Business District - Phases , Ul and RE: Request in Connection with Tax Increment Financmg The proposed adjustments to the Tax Increment Financing Plan which will be presented to the . City Council at its Special Meeting this evening, include two primary components: 1) Exterior Upgrades. From the beginning of our work on this project almost two years ago, you, Brian, the Mayor and Council and Welsh Development have all discussed at length and reviewed numerous exterior design and finish plans. Also from the beginning, we, as developer, found it necessary to request certain variances from the strict provisions of the Gateway Business District code provisions in connection with exterior materials, because of the high cost of the materials specified, particularly in connection with the development of anything other than mid-rise or high-rise office projects. In any event, over the last several months we have come upon what is a very respectable mutual understanding regarding quality of the exterior vs. cost, and the City Council has been very reasonable in those ongoing discussions, culminating in the final variances which have been granted. It has also been suggested, however, in the last few days, in connection with our request for relief from extraordinary soil corrections costs (particularly in regard to the City's own parcel), that it might be an appropriate time to also consider upgrading the design and materials of the exterior of Phases !l, 1Il and IV at the same time. We are herewith presenting to you, for your approval and for presentation (we believe, with pride) to the City Council this evening, the drawings of the substantially upgraded and beautified appearance of the Phase!l, 1Il and N buildings. Please note that the drawings provided show substantial additional brick work, including volume of brick, height of brick, and design and detailing of the brick as compared to our previous drawings. . We believe that, together with the soils correction relief, a total additional commitment of tax increment funding in the amount of approximately $500,000 would be sufficient to cover not Kevin Ringwald October 14, 1997 Page 2 . only the soils correction work, but also the substantial improvements to the exterior of these buildings. 2) Soils Correction. As I outlined earlier to you in my memo dated October 7, 1997 (copy attached, with attachments), we have, as a result of substantial additional research work on site, determined that there are very substantial soil conditions (mostly on the City's Kern Milling parcel) which are in fact quite expensive to correct, and for which there is no identifiable source of funds. Although it would be most convenient if the projects were so "financially advantageous" as to allow the additional $272,000 in soils correction work, they frankly are not. In fact, the yield on total investment in both Phases II and III has plunged below 9.5% per annum on a stabilized basis, with internal rates of return (assuming sales in the 10th year at capitalization rates of 10%) of barely 10.0%. In addition, as a result of prior negotiation of the conversion of Phase IV into a "build-to-suit" for the Apache Group, if we do not receive the tax increment assistance requested, we would actually lose at least $75,000 after two years work on Phase IV. In addition, it should be noted that there is absolutely no development fee included in the Phase IV deal. That development fee was lost as a result of the financial impact of all of these factors on the Phase IV transaction with Apache. . In addition, we are now working on Phase II with AmbcrJack, Ltd., the affiliate of State Farm Mutual Insurance of Bloomington, Illinois (the owner of the Phase I project). As a result of the unfortunate and surprising amount of soil correction work as documented in that prior memo to you, the AmberJack project, to say nothing of our own interest in the Phase III project, has also fallen on difficult times. You may wish to note that the total land acquisition and preparation costs for the project, including mitigation and correction work on those sites totals almost $3 million, or $2.76 invested per square foot of buildable land. As you know, although we acquired a total of 31.76 acres, 7.34 acres of that area has been utilized for dedication of Gateway Boulevard, dedication of Round Lake Court, and setting aside of substantial areas for wetlands, conservation easements to the City, and the additional easement provided to the City for our Round Lake foot path. In any event, even though the site totals 31.76 acres, only 24.42 acres remain for sale, by virtue of the fact that 7.34 (as noted above) cannot be considered buildable under the Final Plat. This $2.76 per square foot land cost frankly would put the economics of all three phases of the project in jeopardy. This is a direct result of the unbudgeted and unforeseen soil corrections costs which we have now determined to be necessary for anv development/developer, as a result of our additional geotechnical research. You may also wish to note that on all three phases, totaling over 300,000 square feet, with aggregate project costs of approximately $13,885,000, the total developer overhead fee payable to Welsh Development Company, LLC, would be $291,699, i.e., less than $1 per square foot of project, and equaling approximately 2.1 % of the total project cost, which as you know, is extraordinarily low. Architect and contractor fees have also been reduced to levels well below . market. f:\deve1op\lz\llrs\1f1\ringwaI2.doc ------- -------- Kevin Ringwald October 14, 1997 Page 3 . Therefore, as you can see, not only have our gross yields on these projects decreased over the last several months as a result of the additional requirements in connection with the reclamation of this land, we have also cut to the lowest possible level, the coverage of our internal overhead costs in connection with the project over the last two years. We are not making much money on these projects, bottom line. We need the City's help, and we believe that the combined projects suggested above, being the soils correction work in the amount of $250,000, together with additional exterior upgrades, would be an excellent package for recommendation to the Arden Hills City Council, particularly if financed and repaid through tax increments on these handsome new projects. RHZ:so . . f:\developldz\Hrs\10\ringwaI2.doc -~ _ Companies FAXED Comprehen,lve Reill E.\t...te Suvice5 If 00 No,manda]. Boul.v"d. Suit. 200 ID-'1 OJ '.c.14/,_ inneapolt.9, Minnesota 55437-1060 612.897.7700 Fax 897.7704 Blf Facsimile 633-7839 Memo Date: October 7, 1997 TO: Kevin Ringwald, AlCP, City of Arden Hills , FROM: Dick Zehring, Welsh Development Company, LLC REF: Gateway Business District Tax Increment Finandng Plan RE: Extraordinary Site and Soils Correction . At our meeting last Thursday, I indicated to you and Brian Fritsinger that we had, as a result of our additional soil borings, determined that a very significant amount of extraordinary soils correction would be necessary in connection with further development. These new numbers have never been contemplated by us, and, as I indicated to you, make the project as a whole, finandally infeasible without the assignment of approximately $250,000 of these extraordinary correction costs to the tax increment plan, with whatever concomitant adjustments must be made to the Phase II, III and N Assessment Agreements in order to assure coverage of the costs. Additionally, you have asked for this outline of the drcumstances so as to be able to assess the taxable/tax exempt aspects of the proposed bond issue. The bulk of the soil correction costs are in fact on the City property. There will be soils correction work necessary on the Harstad and Zafke parcels, but the bulk of the work, as outlined below, is in fact going to have to be performed in connection with the utilization of the City's own land. Last Friday, Mr. Kretman of HKS Assodates, I believe, provided you with the following additional soils data: 1. Braun Intertech, Geotechnical Evaluation Report for Welsh Companies, Project BBXX-97-D12A dated February 20,1997 2. Braun Intertech, A Geotechnical Evaluation Report for Welsh Companies, Project BBXX-97-108A dated August 20, 1997 . 3. Braun Intertech, A Geotechnical Evaluation Report for Welsh Companies, Project BBXX-97-186A dated August 25,1997. Kevin Ringwald October 7, 1997 Page 2 . In addition, attached hereto is a memo I received today outlining the description of the recently determined extraordinary soil correction work from our Project Superintendent, Jim Todd. Specificaliy, the (Bel Air) numbers are as foliows: Totai Soil Correction Costs on Lots 1,2 and 3 $272,000 Totai Portion of the Above Soil Correction Work which will take place on the Phase III Property $172,000 Therefore, it appears that at least $172,000 out of the total request of $250,000 ought to be tax exempt under state law, but I will leave that to you and your experts. Again, I want to reemphasize how much I appreciate the partnership we are experiencing in the development of this property, and reemphasize the absolute necessity of this aspect of the tax increment plan for unforeseen unacceptable soils conditions, primarily on the City's own property. . RHZ:so . f:lo.levelop'd.l:'Jm\lU\tiflgwalddo.: Welsh Constru.ction 8200 Nonnandale Boulevard, Suite 200 . Minneapolis, Minnesota 55437-1060 612.897.7860 fax 612.897.7868 MEMORANDUM October 7, 1997 To: D;ok Zdrring r From: Jim TOdO Re: Phase II Soil Correction Based on the soil conditions indicated by the soils report prepared by Braun Intertec, all vegetation and topsoil should be removed before placement of fill, footings or floor slabs. Excavation of existing fill and soft to rather soft clays will also be required to limit settlements. Grading in the pavement areas should include stripping the vegetation and highly organic soils, and removing soft clays ",ithin 3 feet of subgrade elevation before placing the fill and the pavement materials. . According to the site plan, some areas will be cut to grade to reach proposed floor elevations. At those locations, subexcavations will be needed to remove soft clays. Because these soils have relatively high moisture contents, it will be necessary to aerate and dry these soils before placement and compaction, Wet and waterbearing soils were observed in some borings and water will likely accumulate in the excavation bottoms, particularly where waterbearing sand layers are unearthed during site grading and footing excavation. Dewatering may be necessary during excavation and prior to backfilling. Because the primary soils at this site are clay, we anticipate it will be possible to remove the water in footing trench excavations by pumping from temporary sumps in the excavation bottom. During general site grading operations, trenching may be needed to dewater and route water seepage away from the construction area, xc: Greg Anderson . SE.::;)-22-1.?~7 es:S'3 BEl.PIP 6127860763 F.0:/01 BELAIR EXCAVATING SHORT FOR\1 BID TO: Jim Todd YOUR PH: 897-7844 DATE: September 22, 1997 Welsh Construction PAGE: One of One YOUR FAX: 897-7868 PROJECT: Ard.:n Hills Phas. 2. 3. & 4 Arden Hills, Minnesota ARCH/ENO: HKS ADDENDA: None PLAN DATES): 9117/97 GU'4501 PLAN PAGE(S): CI-C6, CL2-C1.4, C2.2-C2,4, C3.2-C3.4, lL2. 1l.3, A2.2-A2,4. A3.2.A3,4 ARDHll. 997 INCLUSIONS: 1. Erosion control. 2. Site clearing, 3. Building demolition. 4. Site grading. 5. Soil correct building pads, 6, Pond remediation. 7. Fine grade, EXCLUSIONS: Temporary roads other than rock construction entrances; hidden and buried debris, if any; soil borings, test, and inspections by a soils engineer; handling and testing of any materials encountered deemed dangerous, hazardous, or contaminated; dewatering, if any; winter conditions complete; aggregate base; staking and layout; wetland plantings, seed or mulch; bid does note include any tree removal or earthwork . fOT 14th Street; soil correcrion in parking areas and roadways; bid does not includc any excavation, backfill, sand cushion for building foundations. TOTAL BASE PRICE "..,..',... . . , . . , . . , . , , , , . . . . . . . , , . , , , , , , . . . . , , $878,35 1,00 (Eighr hundred sevenry-eighr thousand three hundredfifty-one dollars and 001100's) QUALIFICATIONS: .. L Topsoil from on site material only, 2. All backfill with on-site material only, 3. Bid assumes removing 3 feet of wet soil from below existing wetlands. 4, Bid assumes work will be done during weather favorable to dry existing wet soils. 5, Prices herein are protected from increase upon execution and delivery of a contract agreement on or before October 22, 1997_ ALTERNATES: 1. Budgel amounl to remove buried concrete and rubble from phase 3 area; , , , , . , , . , . , , , , , .'. . . , . , , , . . , , , , , . , , , . , , , , , , , , , , , , . . , . , , . , . , , . , add to base $61,405,00 Firm Bid a Preliminary Only ,/ Budget Price a Call for Clarification Cl Bel alr Excavating By: ~~~ ill am R. Thibault, Project Manager . Central Office: 2200 Old Highway 8, New Briihton. Minnesota 55112 . (612)786-1300 . Pax (612)786-0769 West Office: 4950 Niagara Street, Commerce City, Colorado 80022. (303)286-8851 . Fax (303)297-8867 TOTPl. P.01 SE?-23-19'37 08: 16 BELAIR 6127860769 P,0V01 B E LA I R . E XCAVATI N G Centro Office: West Office: 2200 Old Highw.y 8 4950 Niagaza Slreet New Brighton, MN 55112 Cnmmace Oly. CO 80022 (612) 786-1300 (303) 286-8851 Fax (612) 786.0769 Fax (30:3) 286-S867 Jun Todd September 23. 1997 W clsh Construction Phone: 891-1844 fax: 897-1868 Subject: Arden Hills PhilSC 2, 3,4 Short Form BidDatcd 7.09.97 Included: . Tree =oval Bw1ding demolition 3000 LF. of standard silt fence Two rock construction entrances Strip I.Ild export 37,400 CY of topsoil off site Site grading . Export 17,000 CY off site Soil correct Phase 2 building pad Wetland mitigation Fine gnding Shan Form Bid Dilled 9-22-97 IncludC3 : Tree removal Building demolition 4100 LF oIhc~ duty silt fence ~e rock construction entrances Strip 55,000 CY of topsoil Export 24,000 CY of topsoil Site grading Soil correct Phase 2, 3, 4 building pads IlllpOlt 6400 CY of clean sand for bottom of seil co=tions Export 6400 CY displaced by sand W ctland mitigation Fine grading . Nolc: Due to the wet soils on this site, the weather must be favorable to dxy the soils, If fall/winter construction is onticipilted it will drastically increase the earthwork costs due to bllVing to export the wet soils and replace with imported sand, . . William R Thibault l:\m;.R.\DOR..EL'IIWPDAXAIAllDIffi..997 EQUAL OPPORTUNITY A..'lO AFFIRMA11YE ACTION EMPLOYER TOTAL P,01 m , ::25-1957 13:56 8E..PtR 6127663769 P.<l1/01 BELAIR EXCAVATING SHORT FOR.,.'-1 BID 0: Tun Todd YOUR PH: 897-7860 DATE: September 26, 1997 Wel.sb. CDnsttIlcO.on PAGE: One of One YOUR FAX: 897-7868 PROIEcr: Arden Bills Phase 2, 3. 4 ARCH/ENG: NIA ADDENDA: NOtl8 PI.-o\.'f DA '!E(S): NI A GLJo:ISO 1 PUlNPAGE :N/A ARDENElL997 Bid b:reakdown and Belair Short Form Bid dated September 22, 1997, .. 1- Phase2j .,...,............,...,.,.....,......,.....,.. S267,784,OO 2. Phase 3; ....."........,...,.....,.,....,........,...., S342,783,OO 3, Phase 4; .....,..,...,.........,..,...."..,.,..,..,... S267. 784,00 EXCLUSIONS: As per Belair Short Form Bid dated September 22, 1997, _arAL BASE PRICE. . , . , , . , . , , . , . . . . . , , , , . , , , , , . . . . . , , , . . , ' . . . , ; . . $878.351.00 .. ,'. (EIght hundred sevenry-eight thcusarul three JuwIredjifty-one doTlan and OOll00's) QUALIFICATIONS: 1. Pri,es herein are proteCted from increase upon execution and delivery of a contraCt agreement on or before Oc'.ober 26, 1997. Firm Bid 0 Pr~1im;,my OnlyX Budget Price a Call for Clarific:ttion a Eclair Excavating Notice to Proceed by Welsh construction By: _4~~ By: Printed Name: Bill Thibault ~. Printcil Name: Its: Ptojeet Manager I~: Dated: Sept=mber 26. 1991 Dated: Centr:l1 Offi~: 2200 Old Highway 8, New Brighton, MinneSOta 55112 . (612)786-1300 . Fax (612)786-Q769 West Office: 4950 Nia Street, Commerce CitY. Colorado 80022' 303)286-8851' Fu (303 297-8861 TOTAL P,lill FILE . AGENDA CITY OF ARDEN HILLS ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING ARMY RESERVE CENTER - 4655 NORTH LEXINGTON AVENUE TUESDAY, OCTOBER 14, 1997, 7:25 P.M. ~ NOTE CHANGE IN LOCATION II 7:25 P,M. 1. Call to Order 7:25 P,M. 2. Approval of Meeting Agenda , 7:26P,M. 3. Approval of Minutes a, August 25, 1997 Regular Meeting b. September 22, 1997 Special Meeting 7:28 P.M, 4. Miscellaneous Items 7:29 P,M. 5, Adjourn . The above times may vary depending upon length of issue discussion. -- --"- - CITY OF ARDEN HILLS - MEMORANDUM DATE: October 10, 1997 TO: Economic Development Authority (EDA) Board of Commissioners FROM: Brian Fritsinger, secretary/Treasure@ SUBJECT: Secretary/Treasurer Comments for the October 14, 1997 Special EDA Meeting 1. Approval of Minutes The Authority is askcd to approve thc Minutes of the August 25, 1997 Regular and the Septembcr 22, 1997 Special Meetings of the Economic Development Authority (EDA). The EDA is being asked to meet to approve these minutes in order to verify the actions taken related to the Wclsh project. BF/sls - - MINUTES DRAFT CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DEVELOPMENT AUTHORITY MEETING - AUGUST 25, 1997 7:15 P.M, - NEW BRIGHTON COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Prcsident Dennis Probst called to order the Economic Development Authority (EDA) meeting at 7: 17 p.m. Present: President Probst; Commissioncrs Aplikowski, Hicks, Keim and Malonc Absent: None Also present were: Exccutivc Director, Kevin Ringwald, Secretary/Treasurer, Brian Fritsinger; Controller, Terry Post; City Public Works Superintendent, Dwayne Stafford; City Enginecr, Greg Stonchouse; City Administrative Sccretary, Sheila Stowell, and Recording Secretary, Cindy Schneider. APPROVAL OF MEETING AGENDA - MOTION: Aplikowski movcd and Keim seconded a motion to adopt thc agcnda for the August 25, 1997, Economic Development Authority mceting as prcsented. The motion carried unanimously (5-0). APPROVAL OF APRIL 14. 1997 MINUTES Commissioner Malone requested the following changes to thc minutes: Page 1, last paragraph: Insert the word mcans aftcr "electronic". Page 2, MOTION: Strike the word do, after "Council" insert might; after "need to" insert do in order to; after "ratify" strike of; after "the" insert actions of the, MOTION: Aplikowski movcd and Hicks seconded a motion to approvc the minutes as amcnded. The motion carried unanimously (5-0). - ------ -------------- UKAt I ARDEN HILLS ECONOMIC DEVELOPMENT AUTHORITY - AUGUST 25. 1997 2 UNFINISHED AND NEW BUSINESS - Creation of Revolving Loan Fund Mr. Kevin Ringwald, Executive Director, provided a bricf overview of draft guidelincs for the crcation of a Revolving Loan Fund (RLF). Mr. Ringwald statcd that with recent funding received from thc Minnesota Dcpartment of Trade and Economic Development (DITED), thc City normally rcccives thc first $100,000 ofloans for loan initiation, employmcnt verification, and other administrative purposes. The City is scheduled to receive a combincd amount of approximately $750,000 in loans for the CPI, Tycom and Manufacturer's Services Ltd. projects. Mr. Ringwald stated that, as thosc loans are repaid, the City will be acquiring a sizable revolving loan fund, and needs to have establishcd guidelines for re-usc of thosc funds. Upon completion of the City's Rcvolving Loan Fund guidclincs, they will bc submitted to D/TED to ensurc funding received by the City is used to crcate additional jobs, is rcdirccted to other businesses, and to monitor othcr rational and specific critcria for loan recipients. Mr. Ringwald suggested several options the EDA may wish to consider to target these funds as thcy become availablc. Mr. Ringwald reviewed three areas that D/TED uses; geography, job creation and/or retention; and how the funds are leveraged. Mr. Ringwald suggested thc EDA may wish to considcr specific areas within the City to focus monies for future development, suggesting the Gateway Business Devclopment, existing - corporate campuses, and future dcvelopment in the Lexington Avcnuc - Grey Fox Road, and TCAAP areas. As the EDA considers job creation and retention, Mr. Ringwald suggested they may wish to consider using the guidelines dcvclopcd by DITED, using a specific funding amount depcnding on the number and category of jobs created and/or retained, When considcring how funds are to be leveraged, Mr. Ringwald suggested thc EDA may wish to providc suggestcd limits or spccific application procedurcs in the Revolving Loan Fund guidelines to ensure applicants arc applying for funding from sources other than just specifically City funds. Mr. Ringwald stated Staff has preparcd guidelines and philosophies for thc EDA to discuss and provide feedback on. He stated it would be in City's best intcrest to have these guideline in a final format soon, to begin the process ofthe CPI and Tycom loans. President Probst inquired regarding othcr City's guidclincs in this type of situation. Mr. Ringwald stated Ardcn Hills is more conservative compared to other cities in this respect, and offered one specific area in which our RLF guidelines differ was in thc number of cxisting corporate campuses. Mr. Ringwald stated that many cities, in their busincss development efforts, providc a "but for" philosophy, stating that without this funding, the business would not locate in thc city or continue to opcrate. - -----....-.---- ., Ui<At-1 ARDEN HILLS ECONOMIC DEVELOPMENT AUTHORITY - AUGUST 25. 1997 3 - Mr. Ringwald stated that, due to thc existing companies alrcady established in Arden Hills, and their other available resources, this philosophy would not be applicable to Arden Hills. Mr. Ringwald stated that, from Arden Hills' standpoint, we have a wealth of corporate campuses, and want to encourage their continued growth and development and continue to leverage good paying jobs within the community. Prcsidcnt Probst rcquested clarification that the minimum ratio of funds is 2:1; with the intention being a minimum of$2.00 for every $1.00 of loan money. Mr. Ringwald stated that was correct. Presidcnt Probst inquired if the guidelines could be modified if and whcn it bccame necessary. Mr. Ringwald stated they could be, as the Tycom and MSL loan terms will be more long-term, however the cpr loan is propos cd to be repaid over a shorter term, which is why these guidelines need to be establishcd in the immediate future. President Probst suggested using thesc funds in the Lexington Avenue - Gray Fox Road arca, since construction in the Gateway Business District is coming along wcll at this timc. Mr. Ringwald stated thc guidelines and philosophics can bc revised as needed and in practice. Mr. Fritsingcr added that D/TED would be looking for the City to provide firm guidelines for their approval, and that it was common for each city's requirements to fluctuate regarding specific community needs. - Commissioncr Malone inquired if the correct word in Item 11 in the Criteria section should bc "can" or "can't". Mr. Ringwald stated it should be "can't" and would be corrected. President Probst inquired if action was nccded to approve the guidelines at this time. Mr. Ringwald stated the EDA could approve them at this time, or continue discussion if needed. MOTION: Keim moved and Malonc scconded a motion to approve thc Guidclines for the Revolving Loan Fund as submitted. Thc motion carried unanimously (5-0). ADJOURN MOTION: Malone moved and Aplikowski seconded a motion to adjourn at 7:31 p.m. The motion carried unanimously (5-0). Dennis Probst Brian Fritsinger President Secretary-Treasurer - .. MINUTES ~OO~~1 CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING - SEPTEMBER 22, 1997 8:45 P,M. - ARMY RESERVE CENTER CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Prcsident Dcnnis Probst callcd to order the spccial Economic Devclopmcnt Authority mecting at 10:41 p.m. Present: President Dcnnis Probst, Commissioners Bcverly Aplikowski, Susan Keim, and Paul Malonc. Absent: Commissioner Dalc Hicks Also prescnt were: Exccutive Dircctor, Kevin Ringwald; Sccretary/Treasurer, Brian Fritsinger; Attorney, Jerry Filla; and Recording Sccretary, Cindy Schncider. ADOPT AGENDA MOTION: Malonc moved and Keim scconded a motion to adopt the agcnda for the Scptcmber 22, 1997, Special Economic Developmcnt Authority meeting as . presented. The motion carried unanimously (4-0). UNFINISHED AND NEW BUSINESS A, Gatcway Business District (GBD) 1, Dcveloper's Agreement, Wclsh Developmcnt Company, LLC Mr. Brian Fritsingcr, EDA Sccrctary/Treasurcr, statcd thc EDA is being askcd to approve the Dcvelopment Agreement between thc City of Arden Hills and Welsh Developmcnt Company, LLC. Mr. Fritsinger stated the EDA and City will bc rcsponsible for the construction ofthc Highway 96 and thc 14'h Street improvements. Those improvements will be completed in 1998, and will be paid for using the proceeds of City tax increment bonds. It is anticipated that the improvements to 14'h Strcct will begin in 1997 and to Highway 96 in 1998. Thc City and the EDA will, at some point, undcrtake the West Round Lake Road improvemcnts, but these improvements arc not necessary at the prcsent time. The City has been working with Ehlers and Associates to determinc the level of bonds necessary to bc issued for this project, and expects to have a formal recommendation available at the Octobcr 14, 1997, regular City Council mceting. The bond is cstimated to be in the area of$2.5 - $3,5 million. The City intends to be conscrvative in thc issuance of bonds. . ------------ ~~~ ~ 12 " ARDEN HILLS SPECIAL EDA MEETING - SEPTEMBER 22. 1997 To securc thc rcdeveloper's obligations, special asscssments in the amount of 63.5% of the cost - of the Highway 96 and 14'h Street improvemcnt projects will be assessed against the redeveloper's propcrty. The othcr 36.5% ofthc cost of the projects will be paid from thc anticipated tax increment from the project being constructcd on the property owned by AmberJack, Ltd. (MSL). Becausc of the petition for improvemcnts filed by the developcr, the assessment proccss has been waived for the propcrties along 14'h Street. Thc assessmcnts on the redcvcloper's property will be released, in wholc or in part, as the phases of the devclopment are completed and assessment agrccmcnts are executed establishing minimum market valucs for tax purposes for the phascs. Assessments can be reinstated, if it bccomcs necessary. If the AmberJack property actually generates tax incrcment that is greater than thc tax incrcment generated based on the minimum markct value established in thc assessment agreemcnt, the EDA agrecs that the excess tax incrcment will be available to rcimburse the redeveloper for its payment of spccial assessments. Tax incremcnt is only excess if it is not nccdcd to pay thc costs of the City's public improvcmcnt projccts. Also, tax incremcnt that is in exccss of the amount needed to pay the City's bonds or any costs of the West Round Lake Road improvcments that are not assessed against private property will be used by the EDA to reimburse the redevclopcr and AmberJack for any paymcnts of assessments for the West Round Lake Road improvcments, to the extent that the EDA can legally do so. The agrcement does not includc language which would allow thc City to use excess proceeds . towards the acquisition of the A TS property before reimbursement to the redeveloper. The EDA should carcfully consider whether or not it wishes to have A TS included in thc City's initial public improvemcnt costs. Issucs of job and wage goals for this project arc being handled appropriately. Thc dcvcloper has requested that thc City incur the costs relatcd to the revised plans and specifications for 14'h Street improvcmcnts, estimated at $180,000. The EDA needs to determine if this is acceptable. Mr. Fritsinger stated the EDA is requestcd to approve the Developmcnt Agrecmcnt with Welsh Dcvelopment Company, LLC, substantially in the form presented subjcct to nonsubstantial changes being approved by the EDA's Development Attorney and the City AdministratorlEDA Secretary; authorize the Prcsident and Secretary/Treasurcr to execute all nccessary documentation and approve the agreemcnt subjcct to thc following items: 1. The approval and execution ofthc Salc and Purchasc Agreemcnt between the City of Arden Hills and Nacgelc Outdoor Advertising, Inc.; 2. Clarification on the costs related to thc Highway 96 improvements, particularly as it relatcs to Ramsey County's contribution; 3. Dctcrmination of the wctland mitigation costs and agreement by the partics as to . who is paying for these costs; 4. Completion of and compliance to all conditions idcntified on the approval of Planning Case #97-06; .. ~~~ ARDEN ILLS SPECIAL EDA MEET 7 ~ 3 . 5. Determination ofthc costs to the revised plans and specifications for 14th Strect improvements and agreement by both parties as to who is paying for these costs; 6. Thc developer providing the accurate legal dcscriptions nccessary to complete the Development Agrcement schedules. President Probst inquired rcgarding the realignmcnt of Round Lake Road, asking ifthe City would recovcr the costs of this projcct through TIF before the funds would be considered excess. Mr. Fritsinger stated that was correct. President Probst notcd thc County is slated to begin work on Highway 96 in May of 1998, and inquircd if the City would be in default if this work was not undertaken at that timc. Mr. Fritsinger stated languagc was addcd to ensure thc City would not be in default if this work was not completed by the County. President Probst inquired ifthc excess would go towards paying down any special assessments aftcr the public improvemcnts have been completcd. Mr. Fritsinger stated that would be the case if the developer had to pay special assessments. Prcsident Probst stated the City could bc limited in the amount that could be collected if ATS was not included in this project. Mr. Fritsinger agreed, stating he wished to have the EDA discuss this issue. - Presidcnt Probst inquircd if thc City would bc able to use a percentage of the cxccss for its own use. Mr. Kcvin Ringwald, Executive Director, stated if the funds wcrc bcing used for public benefit, then that usc of funds would be appropriate. Mr. Zehring noted that the entire Gateway Business District is benefitting from this project, as widening and upgrading ofthe public streets bencfits other propcrties in the area. He further stated he had no objections to thc City using a portion ofthcse funds for its own use. Prcsident Probst inquired if the developer was willing to give the City sole authority for the full amount ofthc excess, or what portion the developer considercd rcasonable. Mr. Zehring replied 50% secmed to be a reasonable figure. Commissioner Aplikowski suggested stating thc figurc at 50% of the excess, with the condition of revisiting this amount in the future to cvaluate if that pcrccntage can be increased. Mr. Zehring agrecd, stating the amount could be revisitcd aftcr all thc buildings were constructed. Mr. Fritsinger rcquested clarification that the figure would be 50% with rcvisiting taking place after final phase construction. Commissioner Malone inquircd if the wctland mitigation issucs needed to be resolved. Attorney Filla statcd the term "public improvements" needed to bc rcdefined. Mr. Ringwald . agreed that the dcfinition needed to be modified. ~ ~~ ~1 .. ARDEN HILLS SPECIAL EDA MEETING - SEPTEMBER 22, 1997 4 MOTION: Malone moved and Keim seconded a motion that the Arden Hills EDA approve . the Developmcnt Agrcement between the City of Arden Hills and Welsh Development Company, LLC, with thc following amendments: 50% of any excess tax increment funds to be undcr authority of the City, with rcvisitation at the completion of all buildings to determine if that percentagc can be increased; and subjcct to compliancc with all conditions as stated. Thc motion carried unanimously (4-0). ADJOURN MOTION: Malonc movcd and Keim seconded a motion to adjourn the Special Economic Devclopment Authority meeting at 11 :05 p.m. The motion carried un'animously (4-0). Dennis Probst Brian Fritsinger Prcsident Sccretary- Treasurer - e ... - FilE I., AGENDA I ARDEN HILLS CITY COUNCIL MEETING ARMY RESERVE CENTER, 4655 LEXINGTON A VENUE NORTH I TUESDAY, OCTOBER 14, 1997, 7:30 P,M, I II!! . NOTE cHANGE? . SJ!i'JII OEDATEANDLOCATIO/l! I I A SPECIAL MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY IS SCHEDULED FOR 7:25 P.M. I 7:30 P.M. 1. Call to Order I 7:30 P.M. 2. Approval of Meeting Agenda Ie 7:30 P.M. 3, Approval of Minutes a. September 22,1997 Special Meeting, Consulting Engineers Interviews b. September 22, 1997 Joint Worksession, Cities of Shoreview & North Oaks I c. September 22, 1997 Special Meeting d. September 29, 1997 Regular Meeting I 7:30 P.M. 4, Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these I items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. I a. Claims and Payroll b. Res. #97-46, Authorizing Application for Recycling Grant Funds for 1998 c. Tony Schmidt Park Task Force Appointments I d. Res. #97-49, Resolution Concurring with Ramsey County to Establish County Road F as a County State Aid Highway I 7:35 P.M. 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda In addressing the Council, please state your name and address for the record, and a brief summary of the I specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. ~ I -- -- .. ;, ,," .':.lr. - ~' . .. ~ . . .- ',i-, AGENDA - PAGE TWO I ARDEN HILLS CITY COUNCIL MEETING ARMY RESERVE CENTER, 4655 LEXINGTON A VENUE NORTH . TUESDAY, OCTOBER 14, 1997, 7:30 P,M, 7:40 P.M. 6, Unfinished and New Business I a. Gateway Business District (GBD) 1. Planning Case #97-06, Welsh, Progress Update 2, Park Dedication, Welsh . 3. Tax Increment Financing (TIF) Update 4. Res. #97-47, Accepting Bid and Authorizing Execution of Contract in the Matter of the Fourtcenth Strcet NE Road and Utility Project . 5. Res. #97-48, Providing for the Sale of $3,050,000 General Obligation Tax Increment Bonds, Series 1997A b. Northwest Youth & Family Services, Joint Powers Agreement 1 9:00 P,M. 7. Administrator Comments 9:10 P.M, 8. Council Comments 1 9:20 P.M, 9, Adjourn .. The above times may vary depending upon length of issue discussion. October MectinS?'!i November Mectinps I October I Newslcttf'r Committee 6:00 P.M. November S Planning Commission 7:30P.M. . October I Planning Commission 7;30 P.M. No\'cm[)crlO Council "t('cUng 7:30 P.M. Ch:tobcr 7 I-Iwy. 96 Task Force 7:00 P,M. November 17 Coullc:il Workscssion 4:45 P.M. I Odober 14 Council Meeting 7:30 P.M, November 19 Business Development 8:00 A.M. Committee October 15 Business Development 8:00 A.M. Commillee November 20 Finance Commiltee 7:30P.M. I October 16 Fin:mcc Committee 7:30 P.M. November 20 Public Safely 7:30 P.M. Commission O<:tober 16 Public Safely 7:30 P.M. . Commission November 24 Econom ic Development 7:00 P.M. Authorily October 20 Business Rel<1lions 4;00 P.M. Committee November 24 Council Meeting 7:30 P.M. I October 20 Conncil Worksession 4,45 P.M. Nuvember 2:5 Parks & Recreation 7:00 P.M. Commission October 27 Economic Development 7:00 P.M. Authority November 26 Newsletter Commillec PENOING I Oclohcr27 Council Meellng 7:30 P.M. November 26 Hwy. 96 Task Force PENDING October 28 Parks & Recreation 6;30 P.M. -. Commission followed by RESIDENT MEETING 7:30 P.M. October 29 Newsletter Committee 6:00 P.M. . October 29 Uwy. 96 Task Force PENDING I . HP OfficeJet Fax Log Report for PeTsonal Printer/Fax/Copier City of Arden Hills 612633-7839 - Oct-l 0-97 05:44 PM . Automatic Lo\!, . Identification Result Pages ~ Date Time Duration Dia1!Tlostic 6339550 OK 02/02 Sent Oct-IO 05:37P 00:01 :01 002520030022 I 6333846 OK 02/02 Sent Oct-IO 05:39P 00:01: 18 002120430020 4810551 OK 02/02 Sent Oct-IO 05:40P 00:00:57 002521030022 4821262 OK 02/02 Sent Oct-IO 05:42P 00:00:56 002521030022 . 2 No answer 00/02 Sent Oct-IO 05:44P 00: 00:00 0020200000oo 6.0A . I I I- . . . I I . I .- I . 1 CITY OF ARDEN HILLS 1450 WEST HIGHWAY 96 .- ARDEN HILLS, MN 55112-5794 I . SEND TO: y,~G(Z L~ I FAX # 9ft 7 --- 77D L( PHONE # ~1? ~ rz 'tL{ 'I I MESSAGE FROM: ~ :~ r\I~~)~/ C1~ ~'V\t'>~~ . DATE: \ 0/ \ 0 ! Cj 7 TIME: . ..0 OF PAGES, INCLUDING THIS PAGE . NOTES: I I I I *** IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL *** . I I- I PHONE: 16121 633-5676 . FAX 16121 633-7839 - - ------.-.- . I CITY OF ARDEN HILLS .e 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 . . SEND TO: VVlllA K R~ . FAX # /53~ ~D"35Y_ PHONE # ~33'1-'l'd.. 'i ( - 'Ex 1--. l ~J .. MESSAGE FROM: ~{\'~ h<~\'I\~, C;+y ~f\\'?~~ 1 DATE: \0 /tD fer 7 TIME: . ..0 OF PAGES, INCLUDING THIS PAGE I NOTES: . 1 . I *** IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL *** I . I- . PHONE: [6121 633-5676 . FAX [6121 633-7839 - . . 1 CITY OF ARDEN HILLS Ie 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 I . SEND TO: c;f~a (~ ~ . FAX # 8 7c.k 137'2' PHONE # '?-J j7 ()-tJliSU I MESSAGE FROM: (~,~ t\:+-Si\~( Q~ ~""t:::, ~ 1 DATE: \ () I~f~:> TIME: . ..0 OF PAGES, INCLUDING THIS PAGE I NOTES: I . . 1 *** IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL *** I I .- . PHONE: 16121 633-5676 . FAX 16121 633-7839 - . . . CITY OF ARDEN HILLS .- 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 I . SEND TO: S\Q b~~ Va.(' " ,-"J; j I FAX # ~ (0---- ['d-.~O PHONE # . ~~ . MESSAGE FROM: C-;J ILL ,S-kwJW(W~'n_ ~- . DATE:JO) 1 () Ie, ( TIME I I . ~O OF PAGES, INCLUDING THIS PAGE I NOTES: . I I 1 *** IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL *** . . I- . PHONE: 16121 633-5676 . FAX [6121 633-7839 - . __ __n_ I , : ..- I CITY OF ARDEN HILLS ,. MEMORANDUM DATE: October 10, 1997 I TO: Mayor and City Council ;lJ I FROM: Brian Fritsinger, City Administrato ~( SUBJECT: Administrator Comments for the October 14, 1997 Council Meeting I II ~~ NOTE CHANGE I OF DATE ANU LOCATION I A SPECIAL MEETING OF THE I ECONOMIC DEVELOPMENT AUTHORITY IS SCHEDULED FOR 7:25 P,M. Ie 1. Approval of Minutes I The Council is askcd to approve the Minutes of the September 22, 1997 Special Mcetings (Consulting Engincer Intcrviews and Joint Worksession with thc Cities of Shoreview and North Oaks), Septcmber 22, 1997 Special Meeting (Gatcway Business District); and the I September 29, 1997 Regular Meeting. 2. Consent Calendar I a, Claims and Pavroll I The Council is asked to approvc claims in the amount of$323,741.21, and payroll for the period most rccently ended. The Council should note paymcnt to the Met Council Environmcntal Serviccs in the amount of $48,322 for October sewer I charges; Thor Construction in the amount of$12,098,06 for the final pay estimate on the 1996 trail improvement project; Hydro Supply in thc amount of$28,301.54 for water meters; Lake Johanna Volunteer Firc Department in the amount of I $145,767 for thc Statc Fire Relief Fund payment; and Ramsey County in the amount of $49,309 for Octobcr Law Enforccmcnt. I b, Res, #97-46. Authorizing Application for Recycling Grant Funds for 1998 The City Council is asked to adopt Resolution #97 -46, authorizing application for f' Recycling Grant funds for 1998. This application would allow thc City to obtain funds in the amount of$19,514 for its recycling program. I ------------ , 1 .- :. Administrator Comments for thc October 14, 1997 Council Meeting I Pagc Two October 10, 1997 .. c, Tonv Schmidt Park Task Force Appointments Thc City Council is asked to consider the appointment of David Wold, 1658 Lake I Johanna Boulevard and Kristinc Poelzer, 1870 Indian Place, to serve as the two resident Tepresentatives to scrve on the Tony Schmidt Park Task Force. The Park and Rccreation Commission has already appointcd Jim Johnson, 1535 I Lake Johanna Boulevard, and Gregg Larson, 3377 North Snclling Avenue, to the Task Forcc on bchalf ofthc Commission. I Commissioner Bcnnett has also appointed Tom Mulcahy, 3530 Siems Court, and Arnold Hochhaltcr, 640 Dale Court South, Shoreview, to serve as at-largc I members of the task force. d. Res, #97-49, Resolution Concurring with Ramsey County to Establish I County Road F as a County State Aid Highway Thc City Council is asked to adopt Rcsolution #97-49, concurring with Ramsey I County to cstablish County Road F as a County State Aid Highway. This is thc portion of County Road F bctween Hamline and Lcxington A vcnues that thc City recently turned back to Ramscy County. eI 3. Unfinished and New Busincss a. Gateway Business District (GBD) I 1. Planning Case #97-06. Welsh. Progress Update I As of Friday, October 10, 1997, the City had not yet received a number of the items rclated to the conditions identificd as part of Planning Case #97- 06. Community Development Director Ringwald will be present at the I mceting to update thc City Council on the status of thcsc thirty-two (32) outstanding conditions. 2, Park Dedication, Welsh I The City Council is askcd to approve the park dcdication often pcrcent I (10%), which includes the dcdication of a twenty foot (20') wide trail easement and $50,789.69 cash in licu, or the easement and the construction of a ten foot (10') widc trail. These rcvised figures are based I on the conversation hcld with thc City Council on September 29, 1997. 3, Tax Increment Financing (TIF) Update I The City Council is asked to considcr the request of Welsh Developmcnt Company for an additional $250,000 in TIF assistance. Staff has -- prcliminarily recommended that the Council not authorizc the use of additional TIF. This is consistent with City Council dircction on the use of I . , , '.- . Administrator Comments for thc October 14, 1997 Council Meeting Page Three ,. October 10, 1997 TIF in the GBD. Howevcr, staff has met with the developer who has . agrccd to allow the City to review all of the company's pro forma financial statements related to thc project. Additional meetings will be held on Monday and Tucsday with the developer to furthcr analyzc these financial . statements. The dcvelopcr is arguing that any developer considering the devclopment of the GBD will incur the samc soil corrcction problem, and that the City should consider assisting with the correction in order to make . any project feasible. Additional information will be made available on Tuesday night. I 4. Res, #97-47. Award Construction Contract The City Council is asked to adopt Resolution #97-47, accepting bid and . authorizing execution of the contract in the matter of the Fourteenth Street NE Road and Utility Improvement Project. The City Attorney is currently evaluating additional language addressing the start date, and the City's I financial risk. It is also possible for a Change ordcr to be prepared for Tucsday related to the clearing and grubbing of the site. We are attempting to obtain a copy of the bid tabulation from Howard R. Ie Grecn/MSA to prcscnt at the mccting. 5, Res, #97-48. Providing for the Sale of $3.050.000 General Obligation I Tax Increment Bonds. Series 1997A Thc City Council is asked to adopt Rcsolution #97-48, providing for thc sale of$3,050,000 in Gencral Obligation Tax Incremcnt Bonds, Series I 1997 A. The adoption of this resolution is critical as to thc City's ability to finance the nccessary public improvements related to the GBD project. Thc two kcy components for the use of these funds arc thc street and . utility improvemcnts of Fourteenth Street, and the rcconfiguration/signalization of the highway 96/Round Lake Road . interscction. The adoption of this resolution should be subject to final execution of the Developers Agrecment, and Welsh Company obtaining fce title to thc various propertics required for buildings II, III and IV. . b, Authorization for Abatement. 1369 Forest Lane The City Council is asked to approve the abatcment on 1369 Forest Lane, and . direct the City Attorney and Building Official to undertakc all necessary actions related to this abatement. This home was damaged by fire carlicr this summer. The City has attcmpted to gct the property cleaned up with no success. Thc I approval ofthis action would allow the City to begin formal abatemcnt procccdings to gct the property cleaned up. .. . , I --.' . Administrator Comments for the Octobcr 14, 1997 Council Meeting I Page Four October 10, 1997 -. c, Northwest Youth & Family Services. Joint Powers Agreement The City Council is asked to consider the approval of the Joint Powcrs Agrecmcnt I with Northwest Youth and Family Services. By formalizing this agrccmcnt, the City would be committing to thc long-tcrm support ofNYFS. I BF/sls I I I I ~ I I I I I I I .-- I . W~~~U I .- MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING SEPTEMBER 22, 1997 I 2:30 P.M, - ARMY RESERVE CENTER, 4655 NORTH LEXINGTON AVENUE I CALL TO ORDER I Pursuant to due call and notice thcrcof, Mayor Probst callcd to order the Special City Council meeting at 2:30 p.m. . Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Susan Keim and Paul Malone; City Administrator, Brian Fritsingcr; Community Dcvelopment . Director, Kevin Ringwald; Parks and Recreation Director, Cynthia Walsh; and Public Works Supcrintcndent, Dwayne Stafford. . Absent: Councilmember, Dalc Hicks. PROPOSED CONSULTING ENGINEER INTERVIEWS I' The City Council conducted interviews for consulting enginecring scrvices. The four firms intcrvicwed included: McCombs Frank Roos Associates, Inc. . Howard R. Green Company BRW, Inc. Orr-Schelcn-Mayeron & Associates, Inc. . Upon conclusion of the interviews, the City Council discusscd thc process for making a selection and conducting reference checks. . ADJOURNMENT I The meeting was adjourned at 6:45 p.m. by Mayor Probst. I Dennis Probst Brian Fritsinger . Mayor City Administrator 1 .- . ~~~~y I I MINUTES -I CITY OF ARDEN HILLS, MINNESOTA SPECIAL JOINT CITY COUNCIL MEETING SEPTEMBER 22, 1997 7:00 P,M. - ARMY RESERVE CENTER, 4655 NORTH LEXINGTON AVENUE . CALL TO ORDER . Pursuant to duc call and notice thcrcof, a joint meeting of Citics of Ardcn Hills, North . Oaks and Shorevicw was called to order at 7:00 p.m. Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Susan Kcim and . Paul Malone; City Administrator, Brian Fritsinger; and Public Works Superintendent, Dwayne Stafford; Council representatives for the Cities of I North Oaks and Shorevicw. Abscnt: Councilmembcr, Dalc Hicks. . JOINT FIRE SERVICES CONTRACT The City Councils discussed the upcoming contract ncgotiations to bc held with the Lake ,. Johanna Voluntecr Fire Dcpartment (LJVFD). The City Administrators were directed to begin negotiations and work with City Attorney Filla and the LJVFD to see if a Joint Powers Agreement could bc prepared. . HIGHWAY 96 RECONSTRUCTION PROJECT The City's also discussed the status of the Highway 96 reconstruction project. This includcd . timing, the Lexington Avenuc intcrsection, and County Road 49. ADJOURNMENT . The meeting was adjourncd at 7:30 p.m. by consensus. . . Dennis Probst Brian Fritsinger Mayor City Administrator . I -. I .' ~ ~ ~. j ~ y MINUTES CITY OF ARDEN HILLS, MINNESOTA .hi J'.J " I SPECIAL CITY COUNCIL MEETING .- SEPTEMBER 22, 1997 8:45 P.M. - ARMY RESERVE CENTER CALL TO ORDER/ROLL CALL I Pursuant to due call and noticc thercof, Mayor Dennis Probst called to order thc Special I City Council meeting at 8:45 p.m. Prescnt: Mayor Dcnnis Probst; Councilmembcrs Bevcrly Aplikowski, Susan I Keim, and Paul Malonc. Absent: Councilmembcr Dalc Hicks. . Also prcsent were City Administrator, Brian Fritsinger; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwaync Stafford; Parks & I Recreation Director, Cindy Walsh; City Engineer, Greg Stonehouse, City Attorney, Jerry Filla; and Recording Secretary, Cindy Schneider. . ADOPT AGENDA MOTION: Keim moved and Aplikowski seconded a motion to adopt the agenda for the Ie September 22,1997, Special City Council mccting as prcsented. The motion carricd unanimously (4-0). . UNFINISHED AND NEW BUSINESS . A, Gateway Business District (GBD) 1. Planning Case #97-06, Planned Unit Development (PUD) Final Plans and Final Plat, Welsh Development Company, LLC I Mr. Kevin Ringwald, Community Development Director, gavc a brief overview of the case before Council, stating approval is being sought of the PUD Final Plan and Final Plat (including I a street vacation) for Phases II - IV of the Gatcway Business District project. While there are still a small number of conditions that have not bcen met, most of the conditions from the July 2, 1997, Planning Commission meeting have bcen satisfied. Mr. Ringwald further stated Staff has . added thirty-one (31) additional conditions that will require Council approval at tonight's meeting. Mr. Ringwald requcsted Council refer to thc "Update" Section of his mcmo dated Scptcmber 22, 1997, while he discussed thc contents therein. I Mr. Ringwald stated Condition #2, which statcd that no new development is to be addcd until . Round Lake Road is reconstructed, is being requestcd to be modified by the applicant's engineer, who states this road could safely handle anothcr 200,000 squarc fcet of additional developmcnt at the present time. Thcrcforc, it would be appear to be appropriate to modify this condition to f' state: I [whU~~ ,. 'I . ARDEN HILLS SPECIAL COUNCIL MEETING - SEPTEMBER 22. 1997 2 I "No issuancc of occupancy permits for that part of the project (Phascs II, III and IV) -I greater than 200,000 square feet until such timc that the relocated Round Lake Road is open for traffic and capable of acccpting increascd traffic." Mr. Ringwald statcd the site grading has proved hard to "balance" and various grading options I arc being studicd to remedy this problcm. The majority of the difficultics arc ccntered on the area near the railroad tracks. Additional cascments will bc sought from the railroad company to aid in the grading in tllis location. As a result of thc grading, the buildings remain in the same I relationship to onc another, but have all shifted slightly to thc cast. Thc two drainagc ponds slated for the area in front ofPhascs III and IV have been relocatcd to the Nacgcle propcrty, dircctly under thc NSP transmission lincs, which givcs thc original area more landscaping I opportunities. Thc City Engincer has studied thc propos cd relocation and reports that the pond shifting will be ablc to be completed with no advcrse affccts. I Mr. Ringwald stated basically thc changes to the site plan arc as follows: the site is being raised by 2 to 3 fect; the buildings are bcing shifted slightly to thc cast; Gateway Boulcvard is being I shiftcd six (6) feet to the north; and thc ponds in Phases II-IV are being relocatcd. Mayor Probst inquircd what thc total squarc footage will be for this site. Mr. Ringwald stated the I total square footage is 270,000, dividcd betwccn thc thrcc buildings as 100,000 square feet, 100,000 square feet, and 70,000 square fcct. Mr. Ringwald reportcd thc Phasc IV building will possibly bc occupied by a single tenant. Any .. future expansion of this building will be done at thc rear. Also, that the expansion side to the north will be finished as proposcd in the final plans. I Mr. Ringwald statcd that the plans had a typographical crror in regard to sign setbacks, and that is being corrccted. I Mr. Ringwald rcported the wcst driveway onto Gateway Boulevard from Phase II was eliminatcd, as the increasc in thc height ofthc sitc would have made this driveway too steep. I Thc employee/customer parking lot will still have two points of access, one from Gateway Boulcvard and one from Round Lake Court. I Mayor Probst inquired if a cross-casemcnt existed that allowed cars to travel bctween buildings without having to re-access 14th Street. Mr. Ringwald replicd all access points and circulation I arc within the property itself, and the acccss points all exit out onto public right-of-ways. Mr. Ringwald statcd the 12-inch water main cllrrcntly located in 14th Street is being relocated to 1 Gateway Boulevard. The Phasc I building is also scrviccd off of this linc. Thc City feels the watcr line through Phase II should also be 12-inch to ensure propcr water flow. If the applicant can show that Phase II can safety opcrate on an 8-inch line, thcn the 8-inch line could remain, I -- I I' lWlro~ " ~. ARDEN HILLS SPECIAL COUNCIL MEETING - SEPTEMBER 22. 1997 3 I Ie Mr. Ringwald stated Staff had no modifications to Phase II, but proposcd modifying Phascs III and IV by stepping down the wing wall to improve aesthetics. Mr. Ringwald showed an ovcrhead ofthe proposed modifications. I Mayor Probst asked ifthcsc modifications are constructcd of the samc pre-cast material as the building. Mr. Dick Zchring, Welsh Development Company replied that they were. I Mr. Ringwald statcd the glass and brick on the front rcmain the same as originally planncd, and the only major change is thc stcpping down of the wing wall. I Mayor Probst inquired if new color boards had bccn brought to the meeting. Mr. Lynn Sloat, Welsh Development Company, stated they had bcen brought in for revicw. I Mr. Ringwald reportcd thc rcvised grading which is being proposed raises the buildings relativc to thc properties around tlle site. The two buildings will be above the ground level of the land I between the buildings and the lake. However, therc is vegetation on the USFWS property and on thc conservation eascment, which will assist in the screening of the buildings and thc truck courtyard between Phases III and IV. Staff is requesting additional screening in the form of I cvergrecn trees be planted in this area. Mayor Probst requcsted clarification that thc site was being raised by 2 fcet. Mr. Ringwald Ie rcplicd thc site was being raised between 2 and 3 fcct. Mayor Probst inquired if the buildings' visibility would then also be raised by that amount. Mr. I Ringwald stated that was thc case, and suggested some of the trecs from the Phase I landscaping could be moved over to further screen the Phase III and IV buildings. . Mr. Ringwald stated 22 of the proof-of-parking spaces the applicant is proposing, overlap the ponding casemcnt on Phase IV, and this issue will nced to be rcsolved. I Mayor Probst inquircd ifthc docking area was considcrcd a parking area. Mr. Ringwald statcd that all of the parking spaces arc shown on the plan as parking spaces. I Mayor Probst inquired what the parking issues were in this area and further inquired if less warehouse business meant less of a dock/pavement area. Mr. Ringwald stated that was correct I and some parking arcas can be shifted around to bring this area into compliance. Mayor Probst inquircd ifthc parking stalls being counted were within the apron area. Mr. I Ringwald statcd thcsc stalls wcre not being countcd. Mr. Ringwald statcd Staff is rcquesting the retaining wall in Phase IV be constructe" by the I developer. .. I u lQJW~ ~ ~ 'I ARDEN HILLS SPECIAL COUNCIL MEETING - SEPTEMBER 22. 1997 4 Mr. Ringwald stated thc applicant will nced to acquire approval of the USFWS before . -. constructing thc water outlet as shown on the plans, as thc outlct structurc is on USFWS propcrty. Mr. Ringwald discusscd the objcction from Dan Vaughan regarding access to his property. The . City has discussed this issue with Naegelc, who indicatcd they arc amenablc to providing access through their propcrty. The City will be working Witll Naegele on obtaining acccss, and Mr. Vaughan on thc redcvelopmcnt of his propcrty. I City Attorncy Jerry Filla rcquestcd that the proposed right-of-way be shown. Mr. Ringwald displaycd an ovcrhcad of the arca, showing where the access will comc in over the sanitary sewer I easement and along thc southeast border ofthc Welsh property. This access rcplicates the original access ofMr. Vaughan. . Mr. Ringwald stated the conditions that have been met by the applicant have bcen eliminatcd from thc list of conditions, and that additional conditions have bccn addcd by Staff. 1 Mr. Ringwald stated the park dcdication issue needs to be addressed and Parks and Recreation Director Cindy Walsh was prcscnt at tonight's meeting to do so. I Mr. Ringwald stated the plat would bc vacating the existing 14th Strcct and rcplicating it with a new right-of-way on the south end ofthc project. .. Mayor Probst inquired if the elevation of the building would nccessitate further street reconstruction costs. Mr. Ringwald statcd thcre would be additional costs associated with this I projcct, and they could bc addrcssed by City Engineer Greg Stonehouse. Mayor Probst statcd he is more concerned with the timing of the project in relation to the work I still rcmaining. Mr. Zehring statcd AmberJack (the real cstate arm of State Farm Insurance) has formally . approved the purchase of the Phase II building and havc rcquested that it bc rcady for occupancy by spring of 1998. The Phasc IV building owner has also asked for construction on that building I to begin in October. At this timc, the plats nccd to bc approved and the mortgages need to be completed to stay on schedule. Over the winter months, only roads nccessary for construction vehicles would be constructed, and bituminous could be laid in spring of 1998. . Mayor Probst inquired what action nccds to be taken by Council at tonight's mceting, and inquircd if the construction contract necds to bc approvcd tonight. Mr. Brian Fritsinger, City . Administrator, stated thc construction contract will be brought for Council approval at the Octobcr 14, 1997 regular City Council meeting, along with approval of the necessary repairs to 14th Strcct and approval of bond issuance for this project. . Mayor Probst inquired rcgarding design work for this projcct. Mr. Fritsingcr statcd Staff is .. authorizing design work as necessary. I I' @ ~~ ~ ~ ARDEN HILLS SPECIAL COUNCIL MEETING - SEPTEMBER 22. 1997 5 . .- Mayor Probst inquircd regarding the final plat. Mr. Ringwald stated the street vacation and park dedication issues necd to bc resolved, and the revision of plans as discussed nced to be approved. Mayor Probst requested clarification that approval requires a 4/5 majority votc, which would I necessitate unanimous Council approval, as one Councilmcmber is absent from tonight's meeting. Mr. Ringwald stated that was corrcct. I Mr. Zehring inquired ifthc City wished to discuss thc park dedication issues at this point. Mayor Probst stated this was an appropriate time to discuss this issue. I Mr. Zehring asked Ms. Cindy Walsh, Park and Recreation Dircctor, to give an overview of the Issues. I Ms. Walsh statcd thcre is a proposed trail easement along thc northcrn and eastcrn edge ofthc property to allow a trail along thc bordcr of Round Lake, and to be able to connect the cul-de-sac. I Thc City is requesting cash in lieu of the rcmaining park dedication. Mr. Zehring gave Council a bench handout, which he had just prescnted to Ms. Walsh before the meeting. Mr. Zehring is requesting that the wetland eascmcnts and conservation casements be subtracted from the total . development square footage beforc calculating the park dedication fce. Mayor Probst inquired if the City would be requesting 10% for fulfillment of this park Ie dedication. Ms, Walsh stated that was correct. Mayor Probst rcquestcd clarification that the City will be taking thc value of the trail. Ms. Walsh I stated that was correct. I Mayor Probst inquircd if the dcvelopcr was asking for a reduction in park dedication fees based on the wetland and conservation easements. Ms. Walsh stated that was correct. . Mr. Zehring stated the soil corrcctions are costing his company largc amounts of money, and statcd he is also giving the City a 55,000 squarc foot conservation easemcnt. He stated hc feels it is appropriate fOT him to provide a trail easement, but does not feel obligated to provide I additional funds for wetland dedication. The wetlands should bc subtracted from the basic number that the dedication is applied to. . Councilmember Malone inquircd if thc conservation casement has always been a part of the site plan. Mr. Zehring statcd Welsh is creating this easement, and this easement has bcen part of the discussions from the beginning. I Councilmember Malone requested clarification that Welsh desires to take a 55,000 conservation casement as the net amount of the park dcdication to reduce it's costs. Mr. Zehring stated that . was correct. f' Councilmember Malonc suggcsted subtracting the trail from the net cost and the conservation easement taken out, as it is not considered part of park dedication. . 1QJ~d1 ~v .. ARDEN HILLS SPECIAL COUNCIL MEETING - SEPTEMBER 22. 1997 6 Mayor Probst suggestcd construction of the trail by Welsh could eliminate park dedication fces. 1 -I Mr. Zchring stated that was a possible solution, but he would nccd to know thc final amount of thc park dedication and thc trail construction first. Mayor Probst inquircd if the scenario sct forth by Councilmember Malone was amenable to Mr. I Zehring. Mr. Zchring stated he was not able to makc this decision immcdiately, but that it sccms to be a satisfactory arrangemcnt. Mayor Probst stated for clarification that the park dcdication would bc calculatcd bascd on the . rcmoval of the conservation casemcnt and thc wctland cascment. Mr. Zehring stated hc has revicwed Exhibit D for the first timc today. . Mayor Probst inquired if the park dedication fee issue had to be resolved tonight for this project I to move forward. Mr. Zehring replicd this issue could be discussed further without delaying construction. I Ms. Walsh requested dircction from Council on thc park dedication fee issue. Mayor Probst requested Ms. Walsh rescarch options for Welsh to construct the trail in lieu of a cash payment . for park dedication. Mr. Zehring requestcd thc final amount bc between $25,000 - $68,000. .. Mayor Probst suggested adding an additional condition stating approval bascd on agrcemcnt of thc park dedication fce amount. Mr. Ringwald statcd furthcr actions for this project will come . before Council on Octobcr 14th or possibly on September 29t", and this issuc could be discussed further at that point. Councilmember Malonc notcd if the railroad company will not agree to an easement for the 1 slopc, thc project could bc in trouble. He further suggested that if the Fire Departmcnt does not provide addresscs for the buildings in a timely manner, that thc City provide them. I Mr. Ringwald asked for direction on how Condition #16 should be rcwritten, or ifit should be I struck. Councilmcmber Malone suggestcd "Approval of Devclopmcnt Agreements Prior to Final Plat". Mr. Ringwald suggested "Exccution of Dcvelopmcnt Agrccmcnt Prior to Approval of Final Plat" I and striking "by City Council". Mayor Probst asked for suggestions on language for Condition #18. Mr. Ringwald suggested . striking "by Fire Chief'. Mr. Ringwald furthcr stated the Planning Commission's main concern was that the addrcsses are able to bc sccn clearly from the strcct. I Mayor Probst suggested the addition of Condition #32, subject to approval of park dedication -- fccs. . ---- . ~ ~~~ ~ ARDEN HILLS SPECIAL COUNCIL MEETING - SEPTEMBER 22 1997 7 I .- MOTION: Malone movcd and Keim seconded a motion to approvc the Final Plans and Final Plat for Welsh Dcvclopment Company, subject to the thirty-one (31) recommendations as indicated with thc following changes: #16 add "approval of development agrccmcnts prior to final plat", # 18 "approval of address by building I official" and the addition of #32, "Park dedication to bc resolvcd prior to issuance of building permit." I Mayor Probst inquired whether an amendmcnt should be addcd to address thc vacation of 14th Street. Councilmember Malone accepted the amendment. . The motion carried unanimously (4-0). . 2, Purchase and Sale Agreement, City/Welsh Development Company, LLC Mr. Fritsinger stated the City has been ncgotiating for the past two years on development of the . Gateway Business District. The dcveloper has been in the process of obtaining rights of ownership to scveral parcels of propcrty within the GBD. The subject propcrty included in the attached Purchase and Salc Agrccment includes several picces ofpropcrty, the largcst of which is I the former Kem Milling rcndcring plant, now owncd by the City. Therc is also some property that needs to be acquired from Naegelc that abuts the Phase II building, and Nacgele is in thc final stages of reviewing purchasc agrcemcnts for this property. Ie Mr. Fritsingcr stated the purchase price for the Kem Milling property is $408,640. The remaining $85,255 is to be forgiven and credited to the developer as a result of consideration for I wetland mitigation bcing undertaken by thc dcvelopcr. Thc dcveloper has indicated that hc would like to receive rcimburscmcnt for scveral costs which, if approved by the City Council, I affect the final sale pricc. Thcse items includc: Removal of Kem Milling foundation $61,405 I Removal of gas piping $ 4,060 Removal ofwatcr main piping $ 8,210 I Mr. Fritsinger stated the foundation was not removed whcn the Kem Milling site was demolished, as it was not known at that time how thc propcrty would be developcd in the future. Staff is attempting to receive a lower bid for this removal. I Mr. Fritsinger statcd thc gas piping in question was thought to have been removed by the Fedcral government, as it is related to TCAAP gas lincs and further suggested it may be appropriate for I the City to consider paying for the costs of its removal. Mr. Fritsinger statcd thc watcr main piping removal could also bc paid for by the City, I Mr. Fritsingcr reported some dcsign issucs and some wetland issucs have not yet been rcsolved, .. and no firm amounts are known at this time regarding those issues. The Naegelc propcrty, however, is expected to be acquired at the rcgular City Council mceting on September 29th. . ~Iru~~ ~ I ARDEN HILLS SPECIAL COUNCIL MEETING - SEPTEMBER 22 1997 8 I Mayor Probst requested clarification that approval of thc Purchasc and Salc Agrccmcnt assumes -. that the City will pay the abovc-listed additional costs. Mr. Fritsinger stated he is sceking Council direction on these issucs. Mayor Probst inquired as the wetland mitigation is now being relocated with the changes to 14th I Street, and what bccomcs of the $85,000 crcdit. Mr. Ringwald stated tllC dcvelopcr would bc paying the additional costs of increasing the pond in thc 14th Street area. Mr. Ringwald stated as the City is paying the costs of raising the street, the dcveloper should pay for the additional I ponding in this arca. Mayor Probst inquired iflanguage changcs were ncccssary. Mr. Fritsinger statcd thc changes I would be non-substantial. Mayor Probst rcqucstcd clarification that the purchasc pricc would bc $323,385 with thc I understanding that thc dcvelopcr would pay the additional costs. Mr. Filla stated this would be considcrcd a substantial change, as the purchasc pricc will change significantly. I Mr. Zehring stated this is the first timc he has hcard of this particular arrangement. He statcd his company has budgeted $325,000, and they are alrcady cxpcricncing budgct problems due to the I soil corrections and additional casements. Thc grading costs are not reflccted in thc budgeted anlount. Mayor Probst statcd the original agrecmcnt was for the developer to accommodate the City's .. ponding nceds, but with the rcgrading of thc street, this has changed. Mr. Fritsinger statcd at the last two mcctings with Mr. Zehring, it was pointcd out that the final . costs had not yet been dctcrmined. Mayor Probst suggested that the City pay for the removal of the foundation and piping, but that I thc squarc foot numbers will have to be rccalculated for the pro forma. Mr. Fritsinger stated hc I could rccalculate thc figures, but it would rcquire a short amount of time to do so. Mayor Probst stated this would need to be done immediately for an agreement to be reached. Mr. Fritsinger rccalculated thc figures, and thc mecting resumed. . Mr. Fritsinger stated the additional costs for 14'h Strcet and the ponding could bc considered part I of the infrastructurc improvements nccessary to make thc project feasible. The City had initially indicatcd it would use tax incremcnt financing (TIF) to covcr the costs of similar improvements. If the Council believed thcse costs wcrc consistent with this position, it would not be out of line I to use TIF to cover the costs. Mayor Probst requestcd clarification that any additional costs could be covered by the TIF I monics being generatcd from the project. Mr. Fritsingcr stated that appears to be correct. -- I I lID WIM~ ~ ARDEN HILLS SPECIAL COUNCIL MEETING - SEPTEMBER 22. 1997 9 I I- Councilmembcr Malonc inquired how many square feet are involved. Mr. Ringwald stated approximately 295,000, or 6.75 acres. Councilmcmber Malone requcstcd clarification that thc reduction in thc sale pricc is recoverable I through TIF. Mr. Fritsingcr statcd that was correct. I Councilmcmbcr Malone inquired if the amount would be in excess of the bonds being issued. Mr. Fritsinger stated it would not bc. I Mayor Probst inquired if the dcvclopcr was willing to subtract $73,000 from the purchase price of$323,385. He stated his conccrn with the assumption ofwctland mitigation. I Mr. Fritsinger statcd thc dcveloper was to receive an $85,000 crcdit because the wetland mitigation would also benefit the City. The City cannot incur these additional costs if this wetland mitigation docs not happen. I Mr. Zehring inquired ifthc pricc of the City land is relative to the price of the othcr parcels. Whcn the site was raised and the other sites acquired, the additional $85,000 was not anticipated. I He statcd he cither did not hear or did not understand this issue stated at previous meetings. Mayor Probst stated the reason for thc $85,000 credit was that the City would receive the benefit Ie of cxtra drainage, which will not be taking place now. Councilmembcr Aplikowski inquircd if the developer wished to change thc $85,000 to $73,000. I Mr. Ringwald stated the entire $85,000 cannot be eliminated but, perhaps, one-half can be. The I storm sewer issues are part of this money, and the wetland issues are not going to change. Mr. Fritsinger statcd the issucs of 14'h Strcct and the wctlands havc not yet bcen rcsolved. I Mr. Ringwald stated mceting thc incremental costs such as easements should be the developer's responsibility because of the cost savings on thc grading. I Mayor Probst inquired what thc value of the developablc land was. Mr. Ringwald stated Mr. Stonehouse was still researching this issue. I Mayor Probst statcd an agreemcnt must be reached at tonight's meeting regarding thc sale price. Mr. Fritsinger suggested a short recess. I Mayor Probst callcd a reccss at 10:05 p.m. I Mayor Probst reconvcned the meeting at 10:24 p.m. ~ Mr. Fritsinger statcd he had reviewed thc purchase price, and had concluded that the price the developer is paying for the adjoining properties - $320,000 - is in line with the price of the othcr . ______n___ -- -------- ---- ------------------- ~lrolA\~ ~ '. ARDEN HILLS SPECIAL COUNCIL MEETING - SEPTEMBER 22, 1997 10 I properties within the Gateway Business District. The preparation of the site (rcmoval of -I foundation and pipes) will be the City's rcsponsibility. Regarding the relocation of the ponds and the wetland issucs, he suggcsted applying thc costs to thc assessmcnts related to public improvements, and TIF could pay for the costs of the wetland. The City will bc using TIF to make the project take place, by which thc wctlands could be considered improvement of public I propcrty, which is allowablc under TIF rulcs. The additional costs for thc strcct clcvations are approximately $180,000, which may also bc able to be considered public improvcmcnts. This cost can bc discusscd furthcr during the approval proccss for thc developmcnt agrcemcnt. . Mr. Fritsinger inquircd if Council would approve of putting the additional $85,000 under the I assessment agrcement, and using TIF funds. Mayor Probst requested clarification that the 14'h Strcet projcct costs werc $180,000. Mr. . Fritsing,er stated that was correct. Mayor Probst inquircd if this amount also included the wetland mitigation. Mr. Stonehouse . stated it does not, nor does it includc the acquisition price of the neighboring propertics. Councilmembcr Malone rcquested clarification that $73,675 would be subtracted from the . $323,385 purchase price. Mr. Fritsingcr stated that was corrcct. Councilmembcr Malone rcqucsted clarification that thc City would be setting aside the costs of .. the wetland mitigation and the strcct improvemcnts, and funncling the costs through TIF. Mr. Fritsinger statcd that was corrcct. Councilmember Malone inquircd if the TIF stream was sufficient to cover these costs. Mr. I Fritsinger statcd it appears to bc. Mayor Probst inquired regarding the amount of the outstanding balance on the Kem Milling site. I Mr. Ringwald replied approximatcly $325,000. . Mayor Probst inquircd if the remaining $75,000 will be lcft on the books with no revenue stream. Mr. Fritsinger statcd that was correct. I Mayor Probst inquired if this cost would be paid through a different line item. Councilmember Malone noted that the Kem Milling site would rcceivc bctween $30,000-40,000 ofTIF funds, . and the City would covcr the rcmaining costs in approximatcly two years. Councilmembcr Aplikowski rcquestcd clarification that the purchase pricc will bc reduced to . approximately $249,7J O. Mr. Ringwald stated that was correct. Councilmembcr Malone inquired who will be removing thc foundation. Mr. Fritsinger stated the . bid was from a contractor employed by the developer. Mr. Ringwald added thc City is attempting to reccive a lower bid for this work. .. . I ~~~~y ARDEN HILLS SPECIAL COUNCIL MEETING - SEPTEMBER 22. 1997 11 - ~ MOTION: Malone moved and Aplikowski seconded a motion to approve the Purchase .- and Sale Agreement for thc sale of property to Welsh Development Company, LLC in the amount of $249,710, substantially in the form presented, subject to nonsubstantial changes being approved by the City's Development Attorney and I City Administrator; authorize thc Mayor and City Administrator to execute all nccessary documcntation; and subject to approval and exccution of the Sale and Purchase Agreemcnt with Naegele Outdoor Advertising, Inc. and approval and . cxecution of the Dcvelopment Agreement between the City of Arden Hills and Welsh Developmcnt Company, LLC. I Further discussion ensucd. The motion carricd unanimously (4-0). I ADJOURN I MOTION: Kcim moved and Aplikowski seconded a motion to adjourn the meeting at 10:40 p.m. The motion carried unanimously (4-0). I Ie Dennis Probst Brian Fritsinger I Mayor City Administrator I I I I I I f' I ---------- .. MINUTES ~~~~~ - CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING -- SEPTEMBER 29, 1997 I 7:30 P,M, - NEW BRIGHTON COUNCIL CHAMBERS I CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular I City Council mccting at 7:30 p.m. Prcsent: Mayor Dcnnis Probst, Councilmcmbers Bevcrly Aplikowski, Dale Hicks, I Susan Keim, and Paul Malonc. Absent: None. I Also present were: City Administrator, Brian Fritsinger; Community Dcvelopmcnt Director, Kevin Ringwald; Parks & Recreation Director, Cindy Walsh; Public Works I Superintendent, Dwaync Stafford; City Engineer, Greg Stonehouse, Administrative Secretary, Sheila Stowell; and Recording Secretary, Carla Wirth. I ADOPT AGENDA MOTION: Keim moved and Aplikowski scconded a motion to adopt the agenda for the ,. September 29, 1997, Regular City Council meeting as presentcd. The motion carried unanimously (5-0). I APPROVAL OF MINUTES I A, Septcmber 8, 1997, Regular Council Meeting B. Septembcr 15, 1997, Council Worksession Meeting I Councilmember Malone requcsted thc following changcs bc made: September 8, 1997 minutes: I Page 6, 5th paragraph: "Councilmembcr Malonc notcd the costs seemcd to fluctuate. . , " September 15,1997 minutcs: I Page 3, 4th paragraph: "Council directed Staff to continue. . ." MOTION: Aplikowski movcd and Keim scconded a motion to approve thc September 8, I 1997, Rcgular Council Meeting minutes and the Scptember 15, 1997, Council Workscssion minutes as amended. Thc motion carricd unanimously (5-0). I .. I W~~?V .. ARDEN HILLS CITY COUNCIL - SEPTEMBER 29. 1997 2 - CONSENT CALENDAR - -- A. Claims and Payroll I MOTION: Malone movcd and Kcim seconded a motion to approvc thc Conscnt Calcndar as I submittcd and authorize cxecution of all necessary documents contained thcrcin. The motion carried unanimously (5-0). PUBLIC COMMENTS I Mayor Probst invited the audience to address the Council on any issue not alrcady on thc agcnda. I Lois Rcm, 1670 Glenvicw Court, read a prepared statement indicating her disappointmcnt with I the Council's recent action to hire a consultant to dcsign a ncw City Hall on TCAAP property rather than on City-owned propcrty. She asscrted this will result in dclay and possibly additional costs for redcsign, furniture, equipment, and possible loss of employees since the currcnt City I Hall is lmtcnable. She also exprcssed concern that the Council didn't addrcss cmployce recognition at a recent meeting. Ms. Rem asserted that the Council is not abiding by Statute since the Council mectings are not I held within City boundaries. She stated the Council is also not obscrving deadlines which thcy have cstablishcd with regard to construction of a ncw City Hall. Ms. Rem assertcd the City has .. already purchascd land and set aside money for the building so it makes no sense to wait for land (TCAAP) that may never bccome available or may cost more than it is worth. She encouraged the Council to reconsider and challengcd them to do what is right before it is too latc. I No one else appearcd to addrcss the Council for Public Comments. UNFINISHED AND NEW BUSINESS I A. Northwest Youth & Family Services Presentation, Kay Andrews I Kay Andrews, Director of Northwest Youth & and Family Services (NYFS), stated it is a I pleasure to present information about their programs and the City's relationship with NYFS. Shc introduced David Evcrcst, Program Director, and explaincd he would present additional program information. Ms. Andrews rcported that thcir building is now fully leased which has improved I thcir financial position. She stated thcir Board of Directors had reviewcd the Joint Powers Agreement (JP A) and found it was outdated. The JP A has now bccn reviscd and submittcd to the City's attorney for review and comment. Ms. Andrews cXplained that while Ardcn Hills has I ncver formally signed thc JP A, they have participated in the programs by assuring the proceeds from the City's charitablc gambling operations go to these programs. Ms. Andrcws advised the ncw JP A would ask each City to providc $1.20 pcr capita for services I to be provided to thcir residents. That ratc would thcn be adjusted annually to rcflect inflation, .. I . @~~~f ARDEN HILLS CITY COUNCIL - SEPTEMBER 29. 1997 3 - .- unless additional requests are brought forward. Based on this formula, the commitment to Arden Hills this year would have been $11,075 and in 1998 the rate will be $11,408. Ms. Andrews stated she had rcquestcd a 3% incrcase which would have only increased the Arden Hills portion . by onc dollar. Shc explained the issues being revicwed by the City's attorncy with regard to liability and rcported thc rcsponse has becn very positive. I Ms. Andrews explained thc lPA maintains thc same rclationship bctween the citics and Board of Directors with each city having one reprcsentative on thc Board of Directors. Shc stated the agency is doing well and programs arc cxpanding sincc their movc to a more central location I which is also more accessiblc. Mayor Probst inquired regarding the contribution amounts and asked if the pcr capita formula I equals about what the City had bcen contributing. Ms. Andrews revicwed how past contributions wcre bascd and explained that ovcr timc it has becomc somewhat skewed, When the JP A was being rcviewed, thc Board decidcd to base the contribution on a per capita amount. I David Everest, NYFS Program Director, stated it is a pleasure to mect the Ardcn Hills Council and to have worked with scveral membcrs as thcy representcd Arden Hills on the Board of I Directors. Mr. Everest then summarizcd the trcnds they have seen and the impact to Arden Hills residents. Hc provided an explanation ofthe various programs they offer and pointed out they. havc already served the same number of youth as served last year. I. Mayor Probst inquircd regarding what the cxpcriences have been. Mr. Everest explained that the percentage of Ardcn Hills is vcry small when comparcd to other communitics. But when I compared to itself from last ycar, participation has increased significantly in those serviccs. He advised thcy will do more diversion work with first time youth offenders than done any other I ycar in the history ofthc agency. Mayor Probst thanked Ms. Andrcws and Mr. Everest for making this presentation. I Mr. Brian Fritsingcr, City Administrator, adviscd that staff will be working on these issues and Attorney Filla is rcviewing the lP A. At the ncxt meeting, Staff will provide a history on the I City's participation with the JPA and rationales for the positions taken by the City. Mayor Probst pointcd out that the 1998 budget anticipatcs funding this service thc samc as in the I past. Mr. Fritsinger explaincd that the request for funding from NYFS comes early in the year and is I then referred to charitable gambling. He rcported that two charitable gambling organizations have already indicatcd they will do the same in 1998. I .. I w ~~ ~~ . ARDEN HILLS CITY COUNCIL - SEPTEMBER 29 1997 4 - B, Planning Cases -- I. #97-18, Gerald Sicvcrs, 3224 Lake Lane, Variance I Mr. Kcvin Ringwald, Community Development Dircctor, stated the applicant is rcquesting approval of varianccs for a front yard setback and size of an accessory structurc to allow for the . construction of an addition to an cxisting detached garage. The existing garage has an cxisting front yard sctback of five fcct and is 572 square fcct in area. Thc applicant's addition would also have a front yard setback of fivc feet and would be 312 squarc feet in area. The minimum front I yard sctback as requircd by the Zoning Ordinance is forty feet and thc maximum sizc of an accessory structure is 728 squarc fcct. Mr. Ringwald displayed an overhead showing thc I applicant's lot, location of existing buildings, and thc proposed addition. He noted this propcrty is extremely small and, in addition, a severc grade from the strcet level to the home also necds to bc addrcsscd. I Mr. Ringwald advised that thc Planning Commission, on Septcmber 3, 1997, recommendcd approval of the fivc foot front yard setback variance (including the existing garage), and the size . of an accessory structure 884 square fect variance based on thc "Findings-Front Yard Sctback and Size of Accessory Structure Variancc" identified by staff and subject to thc following two conditions: I 1. No othcr accessory buildings be constructed on this property. 2. Compliancc with the proposcd plans as shown on Exhibit A pagcs 2 of 7 and 3 of 7 of the .1 Staff memorandum to thc Planning Commission dated Septcmber 3,1997. Council member Malone agrecd this is a very small lot and notcd that the cxisting garagc is I alrcady out on the strect so thcrc is no significant impact on neighbors. He askcd if there is only a 2.5 foot sideyard. Mr. Ringwald stated this is corrcct on thc south side of the garage with the I north side of the garagc mceting the requircd ten foot setback. Councilmember Malone inquircd rcgarding the rationalc to considcr the square footagc variance. I Mr. Ringwald cxplained that locating an acccssory building in thc back yard would also require a variancc. He explained the applicant would likc additional storage area and it seems reasonable to add it to the cxisting accessory building since locating it anywhere else on thc site would I . . reqUIre a vanance. Councilmcmber Malone stated hc agreed with the rationalc to consider a front yard sctback. I Howcver, he questions the rationale for considering the 884 square foot variancc. Mayor Probst statcd he is usually not favorably disposed to variances, But, in this case, it would I be difficult to attach thc garage to thc housc. Councilmcmber Malone asked how a futurc rcquest for an accessory building square foot I variance would bc addresscd. Mayor Probst statcd if that lot had similar rcstraints and that applicant could dcmonstrate a hardship, it could bc considered. .. I ARDEN HILLS CITY COUNCIL - SEPTEMBER 29. 1997 @~~ ~~ 5 -- Mr. Ringwald statcd the applicant could construct a six-foot addition onto the side of the garage without the need for a variance. He stated that, perhaps, the property itself may be the rationale - to consider a square footagc variancc. I Mayor Probst noted that thc Council did talk about how to deal with situations in somc of thc older scctions of Arden Hills whcrc rcsidcnts want to upgrade thcir propcrty. . Councilmcmber Hicks inquircd rcgarding the rcqucst for a fivc-foot variance to the front setback and asked what thc distance is between the existing garagc wall and the proposed wall including I thc new steps. Mr. Ringwald explained that 12.5 fect arc left, excluding thc width of the steps. Councilmember Hicks statcd hc considers thc steps to bc a permanent part of the struCture and, I bascd on the drawing, both the existing garagc walls will be closer to thc lot lines than the house is. Mr. Ringwald reviewed the sctback distances for each structurc and advised the City usually does not consider sidewalks or steps as permanent structures which need to mect the side yard I setback for accessory structures. Councilmembcr Hicks asked if the applicant can increasc the existing garage by six feet without I a square footage variancc. Mr. Ringwald stated this is correct and noted that a five-foot front yard setback would still be necded. I- Councilmember Hicks noted the garage probably cannot be attached to the housc due to the steep grade. Mr. Ringwald agreed there would be a grade separation bctween the garage and the house. I Councilmember Aplikowski askcd if thc currcnt garagc can house two cars. Mr. Ringwald I answered affirmatively and providcd a drawing of the proposcd front garagc elevation showing the usc of a two-car garage door plus a servicc door to access the storagc arca. I Councilmembcr Aplikowski stated shc supports variances for older homes which allow the occupant to upgrade and remain in thcir home. She statcd she would favor the requested varIances. I Councilmember Malonc statcd this charactcrization may not be accurate since thc City does need rationale to consider a variance. He stated he does not believe rationale is prescnt for thc square I footage variance request and, without that rationalc, the City would invalidate the Zoning Ordinance. I Mayor Probst noted the footprint of thc house is less than 1,200 square feet and to be able to store items, there nceds to bc a reasonable location. Also, this lot is not even near the typical size of a rcsidentiallot. I Councilmember Malone pointed out that even with a largcr sized lot, the allowable square .. footage is the same. I ------------ -- -.--.--.- w ~~ ~~ , ARDEN HILLS CITY COUNCIL - SEPTEMBER 29.1997 6 Mayor Probst notcd that a larger lot could accommodate an attached garagc plus a detachcd -- garage of 728 square feet. Howcver, this is not an option for the applicant due to the small size of this lot. - Councilmembcr Malone revicwcd that a standard sized lot would accommodate a standard two- I car garage of 576 square feet plus a detachcd 728 square foot accessory structure. However, with this lot, that is not possiblc and may bc thc rationale to allow a variance. Councilmcmbcr Hicks notcd there is 20 feet betwccn the garagc and house. He asked if this arca I could bc uscd to attach thc garage to thc house. Mr. Ringwald explained this is not an option I since the elcvation of the garagc roof is lowcr than thc elcvation of thc housc floor. MOTION: Malone movcd and Hicks scconded a motion to approve Planning Case #97-18, Variances rcqucsted by Gcrald Sievers, 3224 Lake Lane, for a thirty-five foot I front yard setback variance bascd on the findings that the front yard sctback variance merely continucs an existing situation and has no impact to neighbors I and approval of a variance to allow an 884 square foot accessory building based on the rational that with a typical sized residcntiallot, the opportunity exists for an attached two car garagc of approximatcly 550 square feet plus an accessory I structure of 728 squarc fcct and the applicant has indicated that 884 square fect will meet their purposes yet places less squarc footagc of building on thc lot, and subject to the two conditions as statcd abovc. The motion carricd unanimously _I (5-0). C. 1996 Trail Improvements (Thor Construction), Final Pay Estimate I Ms. Cindy Walsh, Parks and Recreation Director, reviewed that the trail projcct was contracted out to Thor Construction for $99,906.20. In thc previous two pay estimatcs, the City had I retaincd $5,286.61 for work not yet complctcd. The punch list items for thc 1996 trail project have bcen completcd and thc final pay estimatc to Thor Construction is for $12,775.82 which I includes the $5,286.61 retainagc as well as thc additional work that has been completcd. This brings the total construction cost to $98,902.08. Staffrecommcnds thc Council approve the final pay cstimate. I Mayor Probst noted that this amount is about $1,000 below the original bid cstimate. Ms. Walsh stated this is correct. She rcportcd the contractor has comc back sevcral timcs to correct I problems as a result of rain and quality of work. MOTION: Hicks moved and Aplikowski secondcd a motion to approve the Final Pay I Estimatc for the 1996 Traillmprovemcnts rcquested by Thor Construction in the amount of$12,775.82. Thc motion carried unanimously (5-0). I .. I < lQJ ~~ ~~ ARDEN HILLS CITY COUNCIL - SEPTEMBER 29. 1997 7 - -e D, Gateway Business District (GBD), Sale and Purchasc Agreement/Naegele Outdoor Advertising, Inc. . Mr. Fritsinger explaincd that the City has been negotiating with Naegele Outdoor Advcrtising, I Inc. for the past several months on the acquisition of three small strips of property. He advised that the revised agreement is in drati form and rcvisions have been made which are consistent with recitals the Council has madc. Hc notcd the bcnch handout which staff rccommends to I addrcss signage. Mr. Fritsinger explained the final draft of the agreement is not yet completed. Acquisition is approximately $25,258.16 based on the square footagc price, which is consistent I with othcr purchases that have takcn placc in the district. He explained this property is integral to the Phase II development being proposed by Welsh Dcvelopment Company, LLC. Mr. Fritsinger stated there is still work to be done with regard to researching the title. I Mr. Fritsinger noted Naegclc has two billboards which rest within this propcrty and thc Round Lake Boulevard public right-of-way. The agreement calls for the removal of those billboards in I consideration of working with Naegclc to modify the existing billboards on 1-694. Naegele will be allowcd to place a second panel (facing east) on the eastcrly billboard adjaccnt to 1-694, He noted that several legal firms have reviewed this and all belicve the reduction in billboards I reduces the non-conforming use. Naegele also indicated thcy support a collaborative marketing effort for the remaining 20 acrcs of propcrty for office development. .e Mr. Fritsinger noted the City has established a good rclationship with Naegele and he supports consideration of the agreement. However, since staff was not able to present the final agreement tonight hc is rccommending sevcral additional conditions. Mr. Fritsinger rcad the six additional I conditions being rccommcndcd as follows: 1. Recitals being added; . 2. Addition Section 8( d), indicating considering text to GBD rcgulations as indicated in correspondence; 3. Modification of closing date as nccessary to coordinate with the projcct; I 4. Addition of Section 8( c), posscssion of property will bc when appropriate notices can bc given; I 5. Issuance of bonds; and 6. Award of contract for construction of Fourteenth Street. . Mayor Probst stated hc understands that Naegcle has expresscd a willingness to relocate the remaining two billboards, if necessary. Mr. Fritsingcr statcd this is correct and staff plans to meet on the site to look at how the billboards arc locatcd in relation to 1-694. He stated Naegele I has been open to other Tequests and working with staff. Councilmember Malone inquircd rcgarding modification ofthc Zoning Code. Mr. Fritsingcr I explained it will be inserted that the City will consider an amcndment to the Zoning Code affccting only the Gatcway District. .. I --..-- W~~ ~F , ARDEN HILLS CITY COUNCIL - SEPTEMBER 29. 1997 8 Councilmember Malone stated hc is not interested in amending the City's Zoning Ordinance but, e- pcrhaps, it could be addrcssed via a rcsolution. Mr. Fritsinger statcd it is Attorney Filla's opinion that it would bc in the City's best interest to add this type of languagc to the Zoning Code. . MOTION: Hicks moved and Aplikowski seconded a motion to approvc the Gateway I Business District Salc and Purchase Agreemcnt with Nacgclc Outdoor Advcrtising, Inc., as rcvised to includc thc six conditions indicated above. The motion carricd unanimously (5-0). I E, Healthy Youth Coalition Discussion Mayor Probst explained that thc City is being requested to exccute a "Statcmcnt of 1 Commitment" to build healthy youth assets in the community. Hc stated there are two issues to I deal with: a requcst to contribute $500 to help give organization a basc; and, a statcment of commitment. He stated hc supports this statcment and believes it is a worthwhilc attempt to rcspond to issues raiscd. He urged the Council's support. I Councilmember Aplikowski stated this group has becn meeting for two ycars and was started, initially, in response to a School District survey. Shc rcviewcd the history ofthc past meetings I and explaincd that Arden Hills' minimum commitmcnt can bc through publications. She stated she hopes the mccting scheduled for Septembcr 30, 1997, will be a success and members will join. e- Council member Malone stated it sounds wonderful but he wonders where this information camc from with rcgard to thc asset of the month. He statcd hc also wondcrs whether govemment I should be funding this type of program. He suggcstcd that interested peoplc should be allowed to run this typc of program indepcndently. Mayor Probst explaincd that St. Louis Park was one of the first communitics to try to deal with 1 this and have taken an aggressive approach in hiring a full-timc administrator and starting I programs to build on these assets which came from a Rescarch Institute survey. Hc notcd there is a pattcrn indicating if youth can achieve these assets they will be successful. He explained that northcrn communities have a more difficult task sincc the School District and communities do I not share common boundaries. Mayor Probst reviewed how this program started and explained that it was not intcnded to bc a school or City program but, rathcr, a grass-roots organization. He clarified there is no intcntion that sceding thc program with $500 will makc it a government- I funded organization. Hc again encouraged the Council's support. Councilmember Aplikowski explained the money being requcstcd is to buy refreshments and I cover mailing costs for thc meeting tomorrow cvcning. Shc statcd thcrc will bc littlc carry over for the program. Councilmembcr Aplikowski statcd thc impetus is to gct people at thc event to carry it forward and churches and busincsscs are being asked to help support the program. I .. I ~- ARDEN HILLS CITY COUNCIL - SEPTEMBER 29 1997 ~ ~~~r 9 -e Councilmcmber Keim stated shc cndorscs thc concept of supporting programs like Northwcst Youth & Family Services through charitable gambling and she is concerned about whethcr I providing $500 in seed moncy will establish a preccdent thc Council does not want to set. She statcd she supports asking thc charitablc gambling organizations to make those types of . contributions and belicves thc Council should do the samc with this contribution request. . Council member Hicks asked if other councils are contributing financially. Mayor Probst stated he does not know if thcy havc taken action. . With regard to using a charitablc gambling contribution, Mayor Probst stated this is appropriate in the long-term but, due to the short timclinc, it may not work with this request. . Councilmember Malonc stated hc is concerncd that government would support this and he does not see evidcnce to support an argument about the factual relationship. Hc agreed these are nice statemcnts but hc does not know that govcrnment should bc involvcd in this. Councilmember . Malone asked how government has any roll in impacting this issue. Mayor Probst cncouraged Councilmcmber Malone to attcnd thc evcnt tomorrow night which will . be attended by represcntatives from the Research Institute who can address that issue. MOTION: Aplikowski movcd and Hicks secondcd a motion to authorizc the execution of the .e Statcment of Commitmcnt toward building hcalthy youth assets in Arden Hills and to designate $500 towards this program. . Councilmember Hicks statcd hc has no idea whcthcr a $500 contribution by each of the eight cities is a reasonable budget and suggcsted the motion be revised to have each city participate . equally with othcr donors. Hc stated it is difficult to oppose anything that invests in youth and agrced that most arc family-gcncratcd values, rathcr than goverument. However, if the program can save two to threc youth thcn maybc it's worth thc investment. . With regard to the suggested amendment, Mayor Probst inquired rcgarding thc impact if one of thc other cities chooscs not to contribute. I Councilmembcr Keim stated that whilc she endorses the Statement of Commitment, she has a difficult timc with the rcquest for a contribution. . The motion carricd 3-2, with Malonc and Keim voting against. . F. Resolution #97-45, Authorizing Execution of Sub-Grant Agreement for Federal Assistance . Ms. Walsh explaincd thc proposcd rcsolution is neccssary in thc process of accepting money from the federal government. By adopting thc resolution, the City is authorizing the City .e Administrator to sign thc sub-grant agrecment that releases thc rcimbursable money. She I - ARDEN HILLS CITY COUNCIL - SEPTEMBER 29. 1997 ~ ~~ ~~ 10 explained thc damage sustaincd in Arden Hills is dividcd into thrcc groups: damagc to public e. property, debris removal, and protective measures. Shc adviscd that the City does not qualify for reimbursement of dcbris removal costs since only over-time hours are eligiblc. Ms. Walsh stated that she did not agrcc with thc proposcd amount ofrcimbursemcnt for . Cummings Park but the inspector indicated that they reimburse only to the level of what existcd previously. She advised there will be another inspcctor assigncd to revicw thc area and makc a dctermination. Ms. Walsh statcd she will kecp the Council informcd if additional funding will be . receivcd. Mayor Probst asked if this action will prcclude the ability to scek additional funds. Ms. Walsh . stated it will not. Ms. Walsh explained the inspector is using guides cstablishcd by the federal governmcnt for I equipmcnt rental and salaries. Mr. Dwaync Stafford, Public Works Director, advised that these rates are bclow the reality. I Councilmember Malone notcd that whcn thc City acccpted trail funds they wcre required to abide by new rules. Hc cautioncd against taking funds if it results in additional restrictions or I rcquirements on the City. MOTION: Keim moved and Hicks seconded a motion to adopt Resolution #97-45, el Authorizing Execution of Sub-Grant Agrecment for Federal Assistancc. The motion carricd unanimously (5-0). G. Appointment of Consulting Engineer, BRW I Mr. Fritsinger explained that the Council has exprcssed a desire to evaluate cach of the City's I consultants on a regular basis and recently completcd its review of proposals from nine cnginecring firms for the position of City Consulting Engincer. The Council then interviewcd I four firms for that position and staff did background checks. After evaluating thc proposals, intervicws, and refcrence checks, the Council directed staff to prcpare a memorandum to appoint BR W, Inc. as thc City's consulting engineer beginning November 1, 1997, through December I 31, 1998, and to direct staff to prcpare a contract for scrvices with BRW, Inc. MOTION: Malone movcd and Hicks seconded a motion to appoint BRW, Inc. as the City's . consulting engineer bcginning Novembcr 1, 1997, through Deccmber 31, 1998, and dircct staff to preparc thc appropriate contract for services. The motion carried 4-0-1, with Probst abstaining. I ADMINISTRATOR COMMENTS Mr. Fritsinger reminded the Council that as a result of the Columbus Day holiday, thc next I mccting will be Tuesday, Octobcr 14, 1997, at thc Army Rcscrvc Center. e. I , w~~~y ARDEN HILLS CITY COUNCIL - SEPTEMBER 29. 1997 11 - -e COUNCIL COMMENTS , Councilmember Hicks addressed thc letter read by Ms. Rem. He stated he believcs it is an . unnecessary "dig" at the Council and some things arc not accurate. Councilmember Hicks stated that hc docs agree with many things but clarified that the City did not buy property a long timc ago for thc purposc of a City Hall. He cxplained that the propcrty to the east of the current . facility cannot bc used to meet the currcnt necds without variances. Councilmcmbcr Hicks took issue with language that thc Council continues to ignore their responsibility to provide adequatc . facilities for staff to conduct the busincss of the City. He stated this is a difficult situation, the Council has studied the issue, and is working toward resolution of the matter. Councilmember Hicks stated Ms. Rem's letter is a strongly worded document, unfair, and excessively critical. . Councilmembcr Aplikowski notcd the water meter changc and stated she hopes it is working well and willlesscn the workload of City staff. . Councilmember Aplikowski stated shc is happy to hear that Mr. Post has been released from the hospital and will be returning to work shortly, . Councilmember Aplikowski thankcd Ms. Rem for being a constant vigilant for the Council. She statcd that while shc agrecs with some of Ms. Rem's lettcr, she does not agrec with all of the .e statcments. Councilmember Aplikowski stated shc is somewhat on Ms. Rem's side in belicving the Council has long dclayed their decision. . Mayor Probst stated he believes thc letter portrays an lmfair characterization as to what the Council has been doing and thc Council has not ignored staff. He stated that the Council . understands the current facilities arc not good but the Council is working diligently to find the bcst long-term solution and hc is convinced the Council will get it done. Mayor Probst noted the record shows this is an issue that has not becn taken lightly and has bcen pursucd with significant . vigor. He statcd it is a pleasurc that it appears the dcbate has movcd to "when we will get it done" rather than "should wc gct it done." . Mayor Probst noted therc has bcen a numbcr ofmcetings on Liveablc Communities and there is considerablc interest in that issuc which will bc dealt with dircctly through the I-35W Corridor Coalition. He suggested thc Council schedule a mceting or worksession when he can update the . Council on progrcss with that group. Mayor Probst announced he will attend the Hcalthy Youth Coalition meeting tomorrow night I . .e . IDJ~~~l . ARDEN HILLS CITY COUNCIL - SEPTEMBER 29 1997 12 ADJOURN - e- MOTION: Keirn moved and Aplikowski seconded a motion to adjourn the meeting at 9:05 r p.m. The motion carried unanimously (5-0). . . Dennis Probst Brian Fritsinger Mayor City Administrator . NOTICE OF MEETINGS . The next regular City Council meeting will be held Tuesday, October 14, 1997, at 7:30 p.m. at . the Army Reserve Center. . e- . . . . . I . e. - I .. CITY OF ARDEN HILLS PAGEIOF3 . ACCOUNTS PAYABLE CLAIMS REPORT , TO BE APPROVED AT THE 10/14/97 COUNCIL MEETING .- I CLAIMS PAID SINCE LAST COUNCIL MEETING (09/29/97) . I CK/" IctibA1'EIVENOOil. I AMotti'l'I' I COMMENTS. 'G2J I 1 , I 12743 09/26/97 United States Postal Service 400.00 Office Postage Pitney Bowes . I 12809 10/01/97 Minnesota Mutual 518.50 October Insurance ! 12810 10/01/97 Postmaster, St. Paul --~-~"~ - Postage for Permit #1962 1,200.00 ,i 12811 10/01/97 Met Council Environmental Services 48,322.00 Sewer Charge - October i 12812 10101/97 Charlie Brown 20.00 Deuosit for "Breakfast with Santa" . I, 12813 10/03/97 Public Employees Retirement Association 2,568.78 First October Payroll ---.- I 12814-' 10/03/97 ICMA Retirement Trust - 457 1,401.92 First October PaVIoll 12815 10/03/97 State Caoitol Credit Union I 3,106.69 First October Payroll 12816 Check Voided i -- . 12817 10/01/97 Brian Fritsim!cr I 91.93 Reimbursement Council BBQ 1 Meetings 12818 10/01/97 Kevin Ringwald I 87.32 Reimbursement Mileage Rochester 1 Meetings 12819 10/01/97 Thor Construction Company, Inc. i 12,098.06 Pavment #3 and Pinal, Trail Im~ovements I 12820 10/06/97 Century College , 876.00 "Management Certificate Program" - Post, , 1 J~ingwald, Stafford and Walsh 12821 10/07/97. RaDit Printing: 53.62 3-Part Water Meter Change Forms I I Ie '~I Subtotal - Paid Claims 70,744.8211 . Paid Claims From Above - 70,744.82 I Add Unpaid Claims, Page 3 of 3 - 252,!J<Jg> Total Accounts Payable Claims . for Council Approval, 10/14/97- 323741.21 . I . Note: Checks for unpaid claims totaling $74,220.46, were mailed on September 30th, 1997 after approval at the Septemher 29th Council Meeting. They were check numbers 12746-12808. This sequence corresponds to unpaid temporary numbers I T1 - T63. Check numbers 12744-12745 were used for alignment. c"'""'" f' I --.------ - ----- I CITY OF ARDEN HILLS PAGE20F3 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 10/14/97 COUNCIL MEETING I- UNPAID CLAIMS REGISTER: I I'l'EMpIJ..lct;',bA'l'EI'..VENOOll. ,,)',MOUNTlCOMMEl'fI'S 2.2.d 1 1 TOOl 10/15197 Accurate Press.. Inc. 149.53 Fall Event Flyers I 51.12 Forms - "Job Site Violations" T002 10/15197 Albinson, Inc. 259.86 Han.in. Plan Holder Shop TOO3 10/15197 Animal Control Services, Inc. 275.65 D""I Cat Enforcement, 09/19 09/29 T004 10/15197 Architectural Alliance 600.00 Additional 10% of Desi<m Fee I T005 10/15197 Association of Metropolitan Municipalities 30.00 LMC 1 AMM Metro Re.ional Meetino T006 10/15197 AT&T - (Kansas Citv) 22.86 Current Invoices - Lon..&.. Distance . . 11 T007 lO/15197 I Biffs, Inc. 259.45 Portable Toilets ='Four Parks, September ,~. '-I' Janet Brockwav 1-'27.00 ------ ---I T008 10/15197 Refund - "Oodles of Doodles" I T009 10/15197 LuAnn Brunn , I 200.00 Citv Hall Janitorial Services, 10115 11115 I TOlO lO/15197 Carlson Equipment Company I 46.81 Asph al t Rake 170.16 Rent Comnressor - IrriO'ation Svstem TOll 10/15197 Corporate Express 448.90 Various Office Supplies I - .._--~~- _,,(Includes 36_Il:mkers.Storage Boxes!._."..., T012 10/15197 Loann Crepeau 22.00 Refund - Fla. Football T013 10/15197 Lvnn Dve 56.00 Refund Snorts Hour and Kevhoard I T014 10/15197 Diane Eal,wn 16.00 Refund - "Krazv Krafts" Tot5 10/15197 Earl F. Andersen, Inc. 3,000.00 Surface Materials Hazelnut Park T016 10/15197 Janet Ekstrand 16.00 Refund - "Krazv Krafts" T017 10115197 Franklin Covey 38.77 Office Sunnlies leli T018 10/15197 Frattallone's Hardware, Inc. 112.81 sent. Purchases - P.W. & Parks (W/Discount) T019 10/15197 Gallagher's Service, Inc. 273.40 i September Service Perry Park 372.63 Sentemher Service - Puhlic Works T020 10/15197 Glenwood Inglewood 25.98 September Service I T021 10/15197 W. W. Grainger, Inc. -~-- 78.63 Pine Wrench and Cable Ties T022 10/15197 GTA, Inc. (Good Time Attractions) .~, 84.67 Recreation SumJIies T023 10/15197 Happv Faces Entertainment Comoanv 36.75 Halloween Partv, 10/24 Half Pavrnent T024 10/15197 Hvdro Supply Company 28,301.54 Water Meters - Commercial Retrofit Proiect I T025 10/15197 ISN (Indenendent Sl'orts Network) 522.00 Softball Umnires, 09/23 09/30 T026 10/15197 Kath Auto Supply 45.82 Supplies Public Works T027 10/15197 I Janet Krause -----,. 27.00 Refund - "Oodles of Doodles" I T028 lO/15197 Lake Johanna Vol. Fire Deot. Benefit Assn. 145,767.00 State Fire Benefit Relief Fund Payment T029 10/15197 Lexin .ton H oral 37.95 Plant Post Farnilv I T030 10/15197 Ul1ie Suburban N~wsDaDers, Inc. 21.95 Public Hearin. - North Heights Addition T031 10/15197 LTG Power Euuinment 31.13 Toro #49, Fuel Line Pine I T032 10/15197 Jane Lund 71.34 Reimbursement - Mileae:c I T033 10/15197 Thomas MaQ,i 27.00 Refund - "0odles of Doodlesll T034 10/15197 McCallum Transfer, Inc. 74.50 Courier Service (Ene:ineer and Attornev) T035 10/15197 Carrie McCollar 180.00 Editor - October Newsletter I T036 10/15197 Metropolitan Insoection Service, Inc. 2,487.20 Electrical Insncctions Sentember T037 10/15197 Midwest Asoh~t Comoration 879.97 Road Materials W/Discount T038 10/15197 Mike's Tree Service 1,027.73 Tree Removal - Two Residents I 817.92 Tree Removal - Valentine Park T039 10/15197 Minnesota Bolt & Nut Companv, Inc. 60.82 Rcoa;rs - Hazelnut Hockev Rink T040 10/15197 Minnesota Safety Council 175.00 Membershin Dues T041 10/15/97 MN Street Sunerintendents Association 25.00 Membershin Dues Stafford I 1 - " I ITotal, Page 2 of 3 Carried Forward 187,255.851 c"""'" ft I I " CITY OF ARDEN HILLS PAGE30F3 I ACCOUNTS PAYABLE CLAIMS REPORT . TO BE APPROVED AT 10/14/97 COUNCIL MEETING . I UNPAID CLAIMS REGISTER (CONT.): I ITEMl!)# ict. I>ATEIWNI>OR; . 'liAMoui'I'I'l"COMMENTS I I 1 T042 10/15197 I Monroe Svstems for Business 169.01 Monroe Calculator #5130 I T043 10/15197 I Municilite Comoanv 83.07 Materials for Strobe Light Repair (Plow) T044 10/15197 I Neary Manufacturing, Inc. 183.02 Reo airs Blade Grinder T045 10/15197 Northern States Power 4,370.66 Current Invoices T046 10/15197 Tracv Petersen 66.78 Reimbursement September Mileage I T047 10/15197 Peterson~ Fram & Bergman. P.A. 1,460.40 Legal Services - August I 4.331.00 Prosecution Fees -- T048 10115197 Proex Photo SYStems , 37.35 Film 1 Development - T049 10/15197 Pryor Resources, Inc. 99.00 Seminar 12/11 Perron I T050 10/15197 Jane Quick 22.00 Refund Fla. Football T051 10/15197 Radisson Arrowwood ---.--.. 183.18 Mavors Conference, 10103 10/04, Probst T052 10/15197 Ramsey County 49,309.00 Law Enforcemen t October I 9.12 Postcard Mailing I I 945.79 Payment #4 - AH Share (Hwy. 96 - SV) i 472.53 Pavrnent #5 - AH Share (Hwy.96 - SV) T053 10/15197 Sara Richter- Soector 27.00 Refund - !I0odles of Doodles" i , I ' T054 10/15/97 City of Roseville 80.06 North Suburban Tobacco Compliance Proiect T055 10/15197 Sanders, Wacker, Bergly, Inc. 1,910.00 Pavrnenl #2 - Hi.hwav 96 Task Force T056 10/15197 City of Shoreview , 380.00 Sexual Harassment Training (All Staff) T057 10/15197 The Glidden Company 165.82 Field Markin. Paint .. T058 10/15197 The Snelling Company 5.00 Refund Overpayment, Htg. Permit 97 148 T059 10/15197 Beth Inompson 22.00 Refun d Flag Football T060 10115197 I Dana Thomoson 16.00 Refund - "Krazy Krafts" T061 10/15197 Dana Thomp!,on 27.00 Refund "Oodles of Doodlesll I T062 10/15197 TimeSaver Ofr Site Secretarial 224.00 Council Meeting 09/22 143.75 Council Meeting - 09/29 ~ T063 10/15197 Uniforms Unlimited 38.29 Liohtbox Battery TOM 10/15197 US West Communications 876.18 Current Invoices ,.- I T065 10/15197 CYnthia Walsh 83.53 Reimb. September Mileage & BBQ Ice I I Subtotal, Page 3 of 3 65,740.54 I Page 2 of 3 Brou.ht Forward - 187,255.85 I Total Unpaid Claims ..., 252,996.391 I I I I -- I ~ I!", 8 8 g flll~ :~I :<l 8.1~ 8 8 1\ 8 S ~:idd~~T~ iClcld ~~I~ dd~d C\I jlJ _ I" ,- v . 'II: III i a: III 1 I ~ ~ I - .u! to< ~'~a::~1'8 ~~g ~~t~ $~~~ ~~~~~I_: G~~~~ I ",L."..,.". r=: I ~ ..-i Lt11~ O'i ,...< r-: r-: M I~ 8 r-: <"i ~ .... v) >.c:i vi N.",.",..",..,..", ..0 <lei ..0 ~ ~ ~ ~I~ a:: ~ ~ ~ ~ ~ ~ ~ ~ ~ $ g ~ $ I: ~ ~ g ~ ~ ~ I~ ""i...< '""'I I'r-: .... ....L~ "" i ~ ~ (;j~ ~ ~ ;i g.... ('I') r i _ I 0 " . ~ I I 1 I ..... 1..0 .0 '" . !" !; E~" ~ 1Il o I" 6 .0 .~ ~ .~ ~ ! .g 0 <: '" UJ f,p '<iJ E ~ ~ I c: d u _ t.> U \r) I>"~ I-< .... \1J ': .,;:J 0 It) _"_ = ::l.....;.;.:j _-.:t I I- IQ. ~ "I - III !ii" _'2 0 '.'~ '" 0 '0 .. I c. '" "' < ~ I c "18 III ~"'!~;:J a -I 0 I coo ~ @) o Q! \1J 8 't i - :, -,' '~ !3: \1J .~ 0 #l :: -6 \1J 'h1 i I-< >111 c: _ I _ U 00 "': \1J t-o CQ >.;,,;,,; <( ~ t;;j, '"' ~ Vl E t.,;, \1J - '....... It) c.,, >.. _:0 r ::::: IZI .:::" '.:::!I en Q;;l ._ 1.3 = I "t:l. '_ o::l - :. 0 0;;;:< 0 ~ .0 ._ G I ~ ':><.' " '2.~ I 'SI ~ ~ ~'.."' ." Cl . ..': .... me. "0 !:. 0. :.... !:. - ,~ " '2 Q ~ \1J "'~ :;;;, ro~' ,~Q.. 0\ Ol.l ..... f3: ~ E ~ -...:.. - <'d S '" <'d \1J o '~. 0 ~ !::~ ~ i ~ ~~' -'" ""~ ~"<t g :; "t:l ~ ~ ~ 0.. .f; ~ 0.. ~ ~ 0 ~ W ~ <<i~ 0......."'""":< "<<:,~ 0l.l~<'d""'\1J:< -o..:UR 0..<< I,..:; E-< ..... U Vi -< -< ~ '- I ~ ::E ,,". .... 0 ~ ~."::, .;s.... 0 ~ ',' : ...... u U :.< _ ;.... _ _ ':' 1:1:1 1:1:1 VJ.' t.ll' :,. !!, '" llJ c., a ~ l-< _ .'. ~ I,) _ ..... I () ..,!I'I.""""IIII "...SI"'S .!.2.:io.::og f-<ZOo.a ....Zc.c. I." ,'io,iffiTl JI ITIJ' 1~lv, lffiIJ. I '1....<.. >oil" " " ". I '. '11'11, 11,. ' ,<U, I ,I -1- -, I ,--,_=O!J ,~ I I I mill' ., 1 I II 1 ITn I ...J "lIIi . 8 1 "" I I ...J i!~ "~ ! g 8 8 8 ~ ~ ~ ~ . 0 I 1.1l: ~ N 'I '" '" "I <: I .. ::: a: i .. Ie- 'E ; I I (.l I I I ,,:.j I a F: "6 ! ',ro l) 0:3 I ~ .. ~ . ~ >-<( "."'.1 II ~1'~:.3 ~ ~ ~ I ~ I '1l .~ il. I 1,:=, I:iJ) ~ <:> .!<l d s:: == > E '-= Q;J l) a.. I :::;Ii ..:.s 0: >- ~ ~ ~ ~ i .:t.~ (I.l ..9 IOi+' '." .' .'ii- a: I.':c..'.'."'. .. os 181 8 8 iI i ,I ~ 8. ~ UJ 11..'.",.,.0 I"' -< -<;::I I I I ~ :~~ to :_:':b, ,--.,.,~ i '_ - ' I .9 ~ ~ . .... '8888:<'88888888888888888:<' ..f-o ~ I 8 ...'....'.........~.... ~ ~ ~ ~ ~ ~ g ~I,: g -0 g g g g ~ g g JI g gf g g g JI g g g ~i ......... :H () ----~ ..... .....Ig I I ~I ' Ol:l..6 O ~~ .' .H ~ ~ ] f'I) f'I) ,..., lI") f'I) f'I) 8 0\ lI") lI") t- v; <:'-l \0 ~ ~ t- \Q!I~ <:'-l ..... .... t- 0 f'I) ..... -.:t 11') ':<<;l' ii:l t- t- MOt- lI") \Q ~ ~ ~ 00 \0 t- f'I) 0 v; 0 ~ t- v; ~ ~ \0 ..... lI") m ~ ~. ~ I ~ ~ ~ ~ ~ :::: ~ :; d d $!:! :t ~ r;; ~ :R g ~ r;; & N 00 :-2 .... :;; ;t; 8 ~ ~""<I :..'.':'.'1 ~ ~ Q;J (f) ~ N N ... N <:'-l:J ~ Q:!5 0\;0..... 00 f'I) t-I ~ v I ~ ~. ac; ~ 00 lI") t- ~" 0. ~ i :.i.:,I Jf ~ 1 a: z ! K ~'"" _ ~I s" ~ u.. ':':'.':' (I.l -"l <:> _::: ra" ,- I g g g g g ~ ~ g ~ ~ ~ ~ 8 8 ~ g 8 gig ~ 8 ~ ~ ~ ~ 8 ~ ~ :h ~ i ~ ~. ~ ~ ~ 8' ~ ~ ~ ~ g' '" I' ~ ~. g' ~ ~ ~ ~I~ ~ ~ M ~ N M ~ M N ~ ~,~ .v.. \0\0\0 \0 0\ t-..... t- 0\ OO\V;V:O\...,lI")~""'~f'I)f'I)N"'" '!ojQ Q;J'; 0....1 N N N ..., <:'-l -.:t 0\ 0 00 lI") f'I) N ~ f'I) t- NOON N 0 ~ . f'I) _. "",. ~' N ... ..:...., ..: N...i ....,.....:..............:.... ....."1 .....~ .....~.... I :N ~ '0 .i .. wi' , I'" I I ~ .. 2:; I I ' I ! I I I' I _~ ~ I #' ... ! *' z C/) ~I I ...J ~..i:> - "'1 ...J ~ ~ ~ IJ .: Z <l,;l l:l I'd - ~I ,If', ;.. del,) >'"0 ~ ~~ l:l ~I'd>' :r: ~': >! ~,~,~ ':;' ~ I'd 0 .~ I,) ;.;;..c::: ~ '" d ~ 1j "0 .t: ..... f..l ~= ~: ,17i :; - de'" IJ ...., ~ ... I'd -eJ! g I,) ~ ,2 '" I,) ~ ~ _.:: .~ ~ '5 ~.::: N Z ~"..i i ~l ~ ",I'd :;; ~ I'd ~. ::.c:: ..:.c UI'd Q C: ro ~ .~. ...::! "'0 ::g ~:I E. ~ Cl I,) ~ ...., Cd E-< "Z ~.,' ;l"'; I <':I _ '" ... ~... VJ <':I' ~ d - "-', I.) -"'C..... ~ ~ I LlJ 0 i Q ~ ~ Cl ;:l ~ ~ a - ....,! ::i I'd W' g l-< ;:::. >. ...., ~ -d' I,) 00 I:::i"'" '" ~"d vl' ~ a ...." "'J ~ I'd ~ ~ ~ .e ~ E-< ';. ~ d ~. ~ g dO~ VJ ti ~ '0 .:: ..c:~ ~"il $ L....I _ 0 ..;.: OIl ..... I,) ,<;;;;: ... ~ "r::;I ~o .- "0 <o-t ~...... ~ <ii '" ... .0 a: ~ ~":'::""""".c 8 '" ~ .... ~ 0.. I,) IJ ... d ~ I,) ,- a l-< 1,)...... C IJ -- 1,)..... 0 ;c; '15 ,;: <':I 0. e 'i) .'E .S 0 a I'd -e ~ (5;:l 0 I,) ~ a :::i ~ I'd '0 .- a I'd Q ~,' <( ,Ill >!:I:;:;: <: 0. ~ c. lIIi f-< ~ ~ 'Jl 00..... 'Jl ;:;: lIIi 'Jl ;:;: 0. ~ ~ '" ~ ~ ~ e. ~ ~ ..tt ~ ~..'O,; '~ ~ ~ ~ ~' ~ ~ ~ ~ ~ ~ ~ ~I ~ ~ ~ ~. ~ 8 ~ :;: !l! ;! S i ~i ~ ~ ~. ~.._:.::.:::z:.:.,. .....,..... .... ..... .... <:'-l <:'-l N N N N N N N <:'-l f'I) ~I ~ ;;: ~ g ~ ~ ~ S -.:t ~.....~. ., >- ~ ' ...:.L2 ":J I- I.".....,..".o~ "I" " '" 0 - N ~ v ~ ~ ~ ~'I ~ "'mu~ ~ ~ ~ '" ~ " ~ 0 ~ N ~ ...' 0 ~;.. ~'2:S2:S2:5...............................................c:2l 8880 .' 12 I ()9Z JI ~ ~. ~, OS Ii': Ii': Ii': Ii': OS Ii': Ii': Ii': , OS ~. ~. . ~ ~ ~ ~ ~ Si Si Si Si ~ ~ .. CITY OF ARDEl\' HILLS MEMORANDUM I DATE: October 14, 1997 . TO: Mayor and City Council Kevin Ringwald, Community Development Director~ I FROM: SUBJECT: 1998 Score Grant I Request ~ I Approval of Resolution No. 97-46 which authorizes the City's application to Ramsey County for 1998 Recycling Grant Funds (SCORE Grant) in the amount of$19,514.00. The City has typically used these funds to assist in its recycling program. I I Year II Scorc Grant Pcrcent Change from 1994 I I ~1$19,408 0.00% I ~1$19,326 (0.42%) I ., ~1$19,127 11(1.45%) I ~I $19,347 11(0.31 %) I . 11998 11$19,514 110.55% I '... . Recommcndation The Staffrecommends that the City Council approve and adopt Resolution No. 97-46 which authorizes the submission of the 1998 SCORE grant application in the amount of$19,514.00 to I Ramsey County. I I . . I- I -- ----- _____ ___n_______ CITY OF ARDEN HILLS .. RAMSEY COUNTY . RESOLUTION NO. 97-46 I RESOLUTION AUTHORIZING APPLICATION FOR RECYCLING GRANT FUNDS FOR 1998 I WHEREAS, the City of Arden Hills is eligible to apply for $19,514.00 in SCORE recycling grant funds; and I WHEREAS, such funds would assist in continuing and improving the City's recycling program for 1998. I NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, I Minnesota, that the City Administrator be authorized to apply for such grant funds for the year of 1998. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 14TH DAY OF OCTOBER, 1997. 'I I DENNIS PROBST, MAYOR ATTEST: I . BRIANFRITSINGER, CITY ADMINISTRATOR I I I I -I . 1'# I CITY OF ARDEN HILLS I. MEMORANDUM DATE: October 6, 1997 I TO: Brian Fritsinger, City Administrator J I FROM: Cindy S. Walsh, Parks and Recreation ~ >l SUBJECT: Tony Schmidt Park Task Force I Background I Ramsey County is in the process of forming a task force to provide input into the redevelopment of Tony Schmidt Park. The County has asked the City to appoint two City commission members and two residents of the community. Ramsey County Commissioner, Tony Betmett, has I appointed Tom Mulcahy and Arnie Hochhalter to the Task Force. Recommendation for Arden Hills Task Force Members I The Parks and Recreation Commission would like to appoint Jim Johnson and Gregg Larson as their representatives, Gregg Larson is a member of the Planning Commission, but would like to serve as a City Commission representative. Ie Ramsey County has also asked for two resident representatives. I am recommending David Wold who lives at 1658 Lake Johanna Boulevard. Mr. Wold is a member of the Lake Johanna I Homeowners Association and has a lot of experience working on community projects. The second resident representative is Kristine Poelzer who lives at 1870 Indian Place. Ms. Poelzer is a former Arden Hills Finance Committee member. 1 If the City Council concurs with these recommendations, it would be appropriate to appoint these I four individuals to the Tony Schmidt Park Task Force. I I 1 1 .. I ~ --"I 1870 Indian Place I Arden Hills, MN 55112,7806 -. HM(612) 633,1127 VVK(612) 348-5835 . Kristine Poelzer 1870 Indian Place . Arden Hills, MN 55 I 12-7806 r'\l~'(-; "\ '..j _1,) July 30, 1997 JUL 31 1997 . Cindy Walsh ClI\' Of A~OW HILl) Arden Hills I Parks & Recreation Director 1450 W. Highway 96 Arden Hills, MN 55 I I 2 I Dear Cindy, Thank you for sending me the Arden Hills application form to apply as a potential appointee on the Tony . Schmidt Park Redevelopment Task Force. The completed form is attached as well as a copy of my July 15 letter that includes additional details. When there is another opening on the Arden Hills Parks and Recreation Commission, please accept this form as an application for that position as well. .. It is my understanding that the redevelopment project's best case scenario is a five year implementation plan with expenditures of 2.1 million dollars as an investment into our community. As explained in your letter I the Task Force will be a cadre of six to eight people who will be representatives of various expert or interest groups, Our partnership with Ramsey County in the design project of the redevelopment's master plan is key to a successful outcome from both a short term and long range perspective. . The skills, knowledge, abilities that I have to offer, gained through both work and community experience, are likely to be of value to the whole of the Task Force members. Yet, it is my energy and enthusiasm . toward my dedication to safe and accessible recreational spaces that gives me the desire to make a time commitment to serve in the capacity of aT ask Force appointee. Indeed, I hold a special interest in this recreational space that our family has used on a regular basis for the past twenty years as it is within a block . of our hom"', Thank you for your efforts toward seeking and appointing candidates for the Tony Schmidt Park RedevelopmentTiSk Force, ) . /' / ' . Slnc5're, yours, " I ~ L / // ~V~ c-.~~ /~ Kristine Poelzer :J . alt, .. . . . ~ I CITY OF ARDEN HILLS .e 1450 "-JEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 ADVISORY COMMITTEE, COMMISSION, TASK FORCE . APPLICATION FORM I DATE: 0"/ /;t 7 h7 /J / / / . v. ~ NAME: ~ ~/_5ri 'E" /' . ADDRESS: / fffi .' / .;</2>;k/1'/ ~A--".....c q!'!;:;'<9".f':i~~5 ~1i- ~ 7~0 . TELEPHONE:t 3'3 -/1:7 /' (H)~}"h-_"7~...s' (W) ~3~>>S?'(FAX) %G~A...e.eA?GL~S, _ ADVISORY COMMITTEES: 0.-'-/ r . (If you wish to be considered for more than one committee, please order in number of preference.) . Business Development Committee Business Relations Committee .e Finance Committee - Newsletter Committee L Parks and Recreation Commission _ Planning Commission I Public Safety Commission - Youth Commission I SPECIFIC INTERESTS: (As the Council prioritizes its goals, it may create additional/new committees or task forces from. time to time. If you are interested in any of the following or if you share any other specific areas , or topics of interest, we will retain your application for future openings in those areas as ne\'{ committees are created.) ~ City Facilities Task Force _ Lake Quality and Environmental Task Force I~ Highway 96 Task Force City Communications Task Force Emergency Preparedness zrce Community Diversity Task Force .x 4/'/ .Ii~p::>~ /7p/?/- Other Interests: ~/lj/ d/'7}/;/ r , I 1d# ;:;-'te (continued) .. I PHONE: 16121 633-5676 . FAX 16121 633-7839 . "~I CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 e. ARDEN HILLS, MN 55112-5794 ADVISORY COMMITTEE, COMMISSION, TASK FO~eE,,-, ",- I APPLICA TION FQ>RM IN&' 1; (q 1 q. F.UG '[ i DATE: . JINIA y. tWLi> NAME: ADDRESS: 1658 ~t IN{IrIJiJlJ };() ),)e ~&i -;fzl.# jtf/65J/c . . TELEPHONE: w"lJo q64~ (H) 350- t733 (W) ~3D - i'/-RD CF AX) I ADVISORY COMMITTEES: (If you wish to be considered for more than one committee, please order in number of . preference.) _ Business Development Committee - Business Relations Committee . - Finance Committee - Newsletter Committee e- - Parks and Recreation Commission _ Planning Commission _ Public Safety Commission - Youth Commission I SPECIFIC INTERESTS: I (As the Council prioritizes its goals, it may create additional/new committees or task forces from. time to time. If you are interested in any of the following or if you share any other specific areas or topics of interest, we will retain your application for future openings in those areas as new . committees are created.) _ City Facilities Task Force _ Lake Quality and Environmental I Task Force _ Highway 96 Task Force _ City Communications Task Force . _ Emergency Preparedness Task Force _ Community Diversity Task Force I ;( o <h,d,",,," 7 f!J'), ~j I- ;f?d 4'A'ZI2Ch r (continued) ;J;I~/ Vc:EJ I .. PHONE: (612) 633-5676 . FAX (612) 633-7839 I -A . I CITY OF ARDEN HILLS .e MEMORANDUM DATE: October 8, 1997 I TO: Brian Fritsinger, City Administrator . FROM: Dwayne Stafford, Public Works Superintendent ~. SUBJECT: County Road F Resolution I Background I As part of the Ramsey County Turnback Program, jurisdiction for County Road F between Hamline A venue and Lexington A venue has now been transferred to Ramsey County. . Request The Ramsey County Public Works Department has asked that the City of Arden Hills adopt Resolution #97-49, concurring with the transfer in jurisdiction; thereby, allowing the County to I seek "County State Aid Highway" status for this roadway. Recommendation Ie The Arden Hills Public Works Superintendent recommends Council consider and adopt Resolution #97-49. . . . . . I I .. . -------------- ----------------- ..- . CITY OF ARDEN HILLS I RAMSEY COUNTY STATE OF MINNESOTA -. RESOLUTION NO. 97-49 RESOLUTION CONCURRING WITH RAMSEY COUNTY TO ESTABLISH . COUNTY ROAD F AS A COUNTY STATE AID HIGHWAY WHEREAS, the 1991 Minnesota Legislature established a Ramsey County Local Government I Services Study Commission to "report on the advantages and disadvantages of sharing, cooperating, restructuring, or consolidating..." activities in areas of public service including I public works; and WHEREAS, the consolidation plan provides for reclassification ofroadways and corresponding I changes in jurisdiction including the transfer oflocal and State Aid roadways between the County and municipalities; and WHEREAS, Establishment of "County State Aid Highway" status may be accomplished by I resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Statutes 162.02; and . WHEREAS, The County Board of the County of Ramsey did adopt Resolution 97-243 on June 24, 1997, locating, establishing, designating and numbering CSAH 12 (County Road F) from .. Hanl1ine Avenue to Lexington Avenue as part of the County State Aid Highway system of Ramsey County; and WHEREAS, Said resolution locates and establishes the subject County State Aid Highway . within the corporate limits of the City of Arden Hills. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, . Minnesota, that the resolution adopted by the County Board, a copy of which is attached hereto I and made part thereof, locating and establishing the above County State Aid Highway within the City limits is in all things approved. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS I 14TH DAY OF OCTOBER, 1997. I DENNIS PROBST, MAYOR I ATTEST: I BRIAN FRITSINGER, CITY ADMINISTRATOR .. I I',' " ~ Resolution / IL1 I _ Boord of I Ramsey County Commissioners 'ese,:te~ By Commissioner Guerin Date June 24, 1997 No. 97-243 tentlon. Budgeting and Accounting Page 1 of 3 I Paul Kirkwold, Public Works WHEREAS, The 1991 Minnesota Legislature established a Ramsey I County Local Government Services Study Commission to "report on the advantages and disadvantages of sharing, cooperating, restructuring, or consolidating..." activities in areas of public I service including public works; and WHEREAS, The consolidation plan provides for reclassification of roadways and corresponding changes in jurisdiction including the I transfer of local and State Aid roadways between the County and municipalities; and . I WHEREAS, Snelling Avenue (County State Aid Highway 76) from Trunk Highway 51 to County Road E, located in the City of Arden Hills, is presently under the jurisdiction of Ramsey County as a County State Aid Highway; and .. WHEREAS, This roadway has been determined to serve a local function only; and I WHEREAS, Revocation of "County State Aid Highway" status may be accomplished by resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Statutes ~162.02; and I WHEREAS, The consolidation plan stipulates that Ramsey County shall improve the roadway to acceptable levels prior to transferring jurisdiction over roadway segments from Ramsey County I to municipalities, and the Ramsey County Capital Improvement Program provides funding for these improvements; and I WHEREAS, The Ramsey County Public Works Department performed a sealcoat of Snelling Avenue from Trunk Highway 51 to County Road E in 1996; and I / RFEC~i!f~t" /\\ (l JUN 3 0 7997 I Iv 'j,4MsEr ~ . MSEY COUNTY BOARD OF COMMISSIONERS D U8Ltc ltS1!:".. YEA NA Y OTHER II '.I,., ,\-:, Iy Benneu - Sus:m HJigh. Chair o Guerin _ ;lI'Oh - (Continued) rtega _ B)' tona Reinhardt _ Bonnie C. lockelen .1f1ice Rettman _ Chief Clerk ,Count)' Board I Wiessner - .. Resolution . Board of _ Ramsey County Commissioners I presente~ By commissioner Guerin Date June 24, 1997 No. 97-243 . .'\ttentlon. Budgeting and Accounting Page 2 of 3 Paul Kirkwold, Public Works . WHEREAS, Snelling Avenue has been improved by Ramsey County to an acceptable level prior to the transfer of roadway jurisdiction . as calculated from the Pavement Management System [( 90"-Condi tion Rating)/Condition Rating] x 1993 Condition Rating, therefore exempting Ramsey County from providing any compensation from the . Ramsey County Roadway Consolidation Fund to the city of Arden Hills as just compensation for this jurisdiction transfer; and WHEREAS, County Road F (MSAS 101) from Hamline Avenue to I Lexington Avenue is currently under the jurisdiction of the City of Arden Hills and has been determined to serve a County Function; Now, Therefore, Be It RESOLVED, The City of Arden Hills does hereby concur with the . Ramsey County Board of Commissioners revoking the "County State Aid Highway" status of Snelling Avenue between Trunk Highway 51 and .. County Road E, and transferring jurisdiction over the roadway to the City of Arden Hills, effective the first day of the second month after the County is in receipt of an adopted resolution from the City of Arden Hills concurring with the County revoking the . "County State Aid Highway" status of Snelling Avenue from Trunk Highway 51 to County Road E; and Be It Further RESOLVED, That the County has improved Snelling Avenue from . Trunk Highway 51 to County Road E to an acceptable level as calculated from the Pavement Management System [(90-Condition Rating)/ Condition Rating] x 1993 Condition Rating and will make no . payment to Arden Hills from the Ramsey County Roadway Consolidation Fund as just compensation for this jurisdiction transfer; and Be It Further RESOLVED, That County Road F (MSAS 101) from Hamline Avenue to I Lexington Avenue will be transferred from City of Arden Hills jurisdiction to Ramsey County jurisdiction concurrently with the I roadway to be transferred to city jurisdiction; and Be It Further Q.AMSEY COUNTY BOARD OF COMMTSSrONERS · YEA NAY OTHER fony Bennett _ _ SU$J.n Haigh. Chair I Dino Guerin _ _ SueHaigh _ _ (ContinUed)" !zafaeT Ortcga _ _ By \(ic.toria Reinhardt _ _ Bonnie C. h...:kclen Iantce Rettrn:m _ _ Chid CI~rk . County Board jan Wiessner _ _ I I ,. . Resolution I Board of I- Ramsey County Commissioners lresented By Commissioner Guerin Date June 24, 1997 No. 97-243 ttention: Budgeting and Accounting Page 3 of 3 1 Paul Kirkwold, Public Works I RESOLVED, The Ramsey County Engineer is authorized within the limits of this resolution to take actions necessary to have the identified jurisdiction changes executed. I I I Ie I I I I I IAMSEY COUNTY BOARD OF COMMISSIONERS YEA NAY OTHER Iny Bennett X - ino Guerin ~ - S igh ~ - rrega --.1L.. - B' ictoria ReinhJrdt --.1L.. - anice Rcuman --.1L.. - *" Wi",ncr ~ - . - ~ . CITY OF ARDEN HILLS .- MEMORANDUM . DATE: October 9, 1997 TO: Mayor and City Council I FROM: Brian Fritsinger, City Administrato~ . SUBJECT: Planning Case #97-06, Welsh Development Company, Progress Update . Background The City Council approved moving forward with the Welsh Development proposal at its . September 22 and 29, 1997 meetings. The following is a brief update on the items still outstanding. Staff has also enclosed a copy of recent correspondence from Welsh indicating its position on several items. I Planning Case #97-06. Outstanding Conditions The thirty-two (32) conditions referenced to in the action taken by the Council are identified Ie below. As of Friday, October 10,1997, staff had not yet received documentation from the developer on several of these items. However, staff met with the developer on Friday and many of the minor conditions have been completed. Mr. Ringwald is expected to prepare an updated . report as a bench handout at the meeting. 1. No issuance of occupancy permits for that part of the project (phases II, III, and . IV) greater than 200,000 square feet until such time that the relocated Round Lake Road is open for traffic and capable of accepting increased traffic. 2. Compliance with the approval of the Rice Creek Watershed District. . 3. Approval of and compliance with an NPDES permit by the MPCA. 4. Compliance with the City Engineer's letter dated June 24,1997. . 5. The smallest amount of bare ground is exposed for as short a time as feasible. 6. Temporary ground cover, such as mulch, is used and permanent ground cover, such as sod, is established. I 7. Methods to prevent erosion and trap sediments are employed. 8. Fill is stabilized to accepted engineering standards, approved by the City Engineer. . 9. Approval of and compliance with wetland permits by the U.S. Army Corps of Engineers. 10. Modification of landscape plan to provide the required landscape material. I 11. Provision oflow profile rooftop units painted to match the building's exterior and located such that they will be screened to prevent direct viewing from the public's .. right-of-way. . I _. - Memorandum, Planning Case #97-06, Welsh Development Company, Progress Update . Page Two -. October 9, 1997 12. Compliance with the lighting requirements of the Zoning Ordinance. . 13. Modification of the building's exteriors (Phase 11, III, and IV) as outlined in Findings - Variance #5, items 2-13. 14. Provision of the necessary drainage and utility easements on the plat. I 15. Payment and/or dedication of park land as recommended by the Parks and Recreation Director. 16. Approval of all development agreements prior to consideration of the final plat by . the City Council. 17. Provision of revised design with more 3-D relief for the entrances and sides of Phase 11 building to the City Council. . 18. Approval by the City Building Official of all building address locations. 19. The modifications for relief to corners visible from Fourteenth Street would be researched. - 20. The review of corner reliefto be undertaken by the City Council at the time of the final plat submittal. . 21. Acquisition by the developer of all properties within the Phases 11, III, and IV development area. 22. Approval and execution of all of the purchase, sale, and development agreements .. required to facilitate this project. 23. Provision of a slope easement from the railroad (MT Properties) for Gateway Boulevard. . 24. Provision of additional easement (ie., snow storage, etc.,) on the north side of Gateway Boulevard to replicate the lost boulevard with the six foot shift of the roadbed. . 25. Transfer of ownership of Outlot A from the applicant to the City. 26. Provision of the necessary easements for the relocated ponds. 27. Provision of a 12 inch watermain on Phase 11, unless it can be shown to the . satisfaction of Staff that an 8 inch water line will meet the requirements of the Phase 11 building. 28. Provision of a modified landscape plan enhancing the area to the north of Phases . III and IV to effectively screen this area from Round Lake. 29. Modification of the site plan to provide the necessary parking stalls for Phase IV. 30. Provision of the modular block retaining wall on Phase IV by the applicant. . 31. Approval of the USFWS for the pond outlet structure from Phase IV onto their property. I 32. Park dedication to be resolved prior to issuance of Building Permit. Nae!!ele Acquisition I Staff continues to maintain contact with Jerry Filla, the City's Attorney and Jeff Brown, Fairway Outdoor Advertising. While the City Council has substantially agreed to the Purchase .. Agreement of the Naegele "strips", Naegele officials have not yet approved the document. As of I . . I Memorandum, Planning Case #97-06, Welsh Development Company, Progress Update .- Page Three October 9, 1997 . Friday, October 10, staff has no new information on the status of Naegele's acceptance of the agreement. Attorney Filla is in direct contact with the Naegele attorneys in Georgia trying to complete the deal. I Naegele is required to provide its billboard tenants with a 30 - 60 day notice to remove the billboard structures and vacate the property. This notice has not been given. It is unclear as to . how this will affect the necessary utility work in the area of the billboards. In regards to the Naegele title documentation, the City has not received this from Naegele. Mr. . Brown has indicated he has found some information which appears to be updated only into the early 1970's. Mr. Filla is attempting to gain access to this information from Naegele attorneys. . Again, to date, no success in obtaining this information. The City Council is also aware that the shift in the elevations and site plan changes caused the . need for ponding/wetland mitigation on the Naegele property. Staff received the legal descriptions from our engineer on Thursday, October 9, which describes the area necessary to construct these ponds. As the Council can see, the pond/wetland significantly exceeds the Ie boundaries of the NSP easement. Naegele is not awarc of the extent of property outside the easement necessary to construct the ponds, thereby allowing for the site plan changes previously approved. Staff has forwarded this information to Naegele and will now try to negotiate the . acquisition of these items. The City Council will need to determine if this should be resolved prior to starting construction on the street and utilities. I UtilitieslPlans The contractor, Lametti, has not yet seen the completed construction plans. The final plans obviously include some significant revisions based on the site plan changes. The City will need . to undertake a Change Order immediately upon awarding the contract, and a second Change Order related to plan changes in the near future. . The current transition in engineers between Howard R. GreenlMSA and BRW, Inc. has further complicated this issue. Howard R. GreenlMSA does not appear to be willing to certify the plans . prior to the October 14, 1997 meeting. It may be the case that the City does not have certifiable plans until October 27,1997 or later. . Staff met with Lametti on Friday to discuss the status oftheir bid. They indicated that they could not start utility work until the week of October 27, 1997. This would allow for two weeks of clearing and grubbing which needs to take place. Lametti has indicated it has no problem with . adjusting the contract to allow for termination upon completion of the utility work, should the Welsh project fall apart. The City will need to obtain agreements from the property owners to .. allow for construction to begin prior to closing. . -------------- . 'Tn 0 Memorandum, Planning Case #97-06, Welsh Development Company, Progress Update . Page Four -. October 9,1997 Closing Date . The developer has requested that the closing date be moved to October 31, 1997. While this makes sense based on the large number of outstanding items, the request to start construction prior to closing does not. The City should evaluate the risks of beginning work or issuing bonds I prior to the closing date. The attorneys are looking at methods to reduce the risk to the City, should the Council support beginning construction prior to the closing date. Park Dedication I Enclosed is Cindy's memo to the Council on the park dedication. Minnesota Commercial Railroad . The City has been unable to obtain right of entry or slope easements from the railroad. In addition to obtaining these easements, the City needs to resolve the problem of the railroad . tenant's dock being constructed outside of the rail line right-of-way. Staff is meeting with the railroad on Monday to discuss this item further. Attorney Filla was provided with the legal . descriptions on October 9, 1997 in order to draft the easements. Tax Increment Financing .. Enclosed is Kevin's memo to the City Council on Welsh's last minute request for $250,000 in additional assistance. This is consistent with City COlmcil direction on the use ofTIF in the GBD. However, staff has met with the developer who has agreed to allow the City to review all . of the company's pro forma financial statements related to the project. Additional meetings will be held on Monday and Tuesday with the developer to further analyze these financial statements. The developer is arguing that any developer considering the development of the GBD will incur I the same soil correction problem, and that the City should consider assisting with the correction in order to make any project feasible. Additional information will be made available on Tuesday night. . Conclusion There are a number of outstanding items which impact the start of the project on October 15, . 1997. Staff continues to work with all of the involved parties, and hopes to have some of these items resolved prior to the meeting on October 14, 1997. . BF/sls . . .. . ----.- ------ . Ul;!-UO-j{ wr.U U4'L4 rt'J Wu;:,n vu rtM I~U. ~CO ";)4 r. Ul IBIII Companies . . CDmpreh."'........ Re..ll,Ute S..rvJeu azoo NOrMl\^dillle Douhw4rd, Suilc-200 .e M'inncapoli:-:, MjTln~).utll53i37~1060 612.897.7700 ru 891.7704 . Memo . Bu facsimile 633.7839 . Date: October 8,1997 TO; Brian Fritsinget, City of Arden Hills , . FROM: Dick Zehring, Welsh Development Company, LL REF: GaLeway Business District- Phases n, In and N RE: Additionallrems Pending . . Therg are a number of items which I think ought to be confirmed 0)' further discussed, induding: 1. CoundI Minutes. I have received copies of the minutes of both the City Council and .. the Economic Development Authority, documenting the September 22, 1997 meetings. I do not have any problems with the content of the minutes, however, all of the people that I am working with are "crying" for a comprehensive list of the . remaining conditions, in a single document.ry form th.t will be ~ccept~ble to the banks ~lld the institutional invgstors' lawyers. Can I get an updated letter detailing all of the current conditionst I 2. Nael!ele. We were infomled yestcrd~y by Jerry Filla, the City Attorney, that there is not yet any documentation ~v~ilable regarding the Naegele parcels. We have, however, received preliminary title documentation regarding the Kem Milling site. In . any event, we ~re "dead in the water" until we receive evidence of title in the City regarding the Naegele parcels, together with sufficient title work so as to enable our surveyor to complete the survey, ~nd, in turn, to allow us to become confident that our final plat is indeed correc~ and allowing \Is to ~d1ieve the kind of title insurance . coverage we need in order to satisfy our banks. In other words, we cannot buy any land until the Naegele title work i.1 completed. 3. Utilities. It is essential that the utilities work under Gateway Boulevard be . completed this f.I1. In fact, the work should, we underst~lld, be commenced before October 15, 1997, to avoid extraordinary winter conditions costs. The work needs to be completed in the fal1 because we need to commence our construction in the early . spring, or we will be pl1shed way out into the wrong leasing season. In other words, we need to figure out a way to accept the portion of the Lamelli bid which involves the construction of the utilities in Gateway Boulevard, including excavation, . installalion of utilities, and backfill. The total for this portion of the conlr~ct, ~s we .. f;'\d~"'l:\opld:\ltn.\llNrll!;in;;.doc: . UV I-UO-~ { WLU Uq, ~4 n'I W~L~M C,U "j^ I~U. jLOII...14 r, uc . I11III Companies , . CUlI\pl'elt.ea.~i"ot Re..1 ElI'tdc SCn'lcOl' . tl2Q(l N ornu.nd.011e Doulevn.rd. Sui to: 200 -. Mit'1l\c:30'Po1i!. Mi.nMi!lota SS4.31~1060 611.89'.71\1Q }':uS91.'704 . understand it, is approximately $305,000. The rest of the roadwork ean be completed . in the early spring. In any event, we need to figure out a way to get the utility work started, and, as we . suggested yesterday to Bob Digke, we would be willing to allow that a protccUve special assessment be placed againstlhe Zalke and Pentair parcels in order to secure the payment of this utilities work until the bonds arc issued. 4_ OoginR_ At this point, I am working with a number of people, including the Sellers, . the banks and institutional investors, to move our actual closing to October 31,1997 in order to accommodate the Naegele problem. . 5. Park Dedication. I believe we have the park dedication issue resolved, but I om still awaiting numbers from Mr. Kretman to confirm Lhat we won't have any big surprises on this. . 6. Tax In(rem~nt. Finant:ing Plan. Per my memo to Kevin yesterday (copy attached), I have attempted to document the unpleasant surprises we have had rc>garding soils _. conditions, particularly on the Kern Milling property. I know Kevin is out of town, but I think it would be productive for us to get together to confirm this_ A. r havc indicated, we would be more than happy to increase the assessment agreement in order to cover unfunded cost9., to tne extent they arc included in the tax increment . district. At this time thcrc appears to be a "must do" for approximately $250,000 total, in order to keep each and every phase of the development feasible. Please let me know when we can all get together eithcr by phone or in person to go . through these mallers as well as the updated status of the other maLtel'S contained ill my September 23, 1997 memo to Kcvin. . . . . . t:\U~~"lop\.f:tJrl'll\1Wri~n;:;.do<: -- . . . CITY OF ARDEN HILLS ft MEMORANDUM DATE: October 8, 1997 . TO: Brian Fritsinger, City Administrator I tJ . FROM: Cindy S. 'Walsh, Parks and Recreation Director [~ SUBJECT: Revised Welsh Park Dedication (Phases II, III, & IV) . Backl.!round The City Council at their September 22 meeting directed me to work with representatives from . Welsh Companies to revise their park dedication requirement. Council direction was to subtract the wetland and the conservation easements from the total area before applying the 10% park . dedication requirement. Revised Calculation of Park Dedication . The following is a breakdown of the park dedication calculation with the subtraction of the wetland and conservation easements. You will also notice that the total square feet of property to be developed and the trail easement requirements have changed. HKS Associates, Inc. has given Ie the City three different figures for calculation purposes. The numbers presented here are final numbers as recorded by Ramsey County. I 1,244,222 sq. feet of area for development X $.8375 value per sq. ft. $1,042,035.93 = Current fair market value of the property . 44,651.41 Property required for the trail easement (20 feet) . 44,651.41 X .8375 = $37,395.56 Value of the trail easement . 1,244,222 sq. ft of area for development -135,070 Dedicated wetland - 55.155 Conservation easement I 1,053,997 sq. ft. for park dedication purposes 1,053,997 adjusted development area . X .8375 $882,722.49 adjusted development value X 10% Park dedication requirement . $88,272.25 Revised Park Dedication Fee .- . -------- I Revised Park Dedication Fee= $88,272.25 I Value of the trail easement -$37.395.56 $50,876.69 Remaining cash in lieu for park dedication fulfillment .. As we previously discussed, the developer also has the option of constructing the trail along Phases I-IV rather than incurring the $50,876.69 expense. I am comfortable with either the I money or trail construction. Recommendation I I am recommending the Welsh Companies be required to fulfill the 10% park dedication requirement by dedicating a 20 foot wide trail easement and $50,876.69 cash in lieu or the construction ofa 10 foot wide trail as proposed from Phases I-IV. Again, this recommendation is I based on a revised area after subtracting the dedication wetland and conservation easement. . I I ~ . . . . . I . III I I" . I CITY OF ARDEN HILLS ~ MEMORANDUM DATE: October 14, 1997 I TO: M.yo< ~d Gly C,mll ~ I FROM: Kevin Ringwald, Community Dcvelopment Direct , ~ I SUBJECT: Tax Incremcnt Financing (TIF) Update Gateway Business District Reauest I The City Staff was informed by the developer on Thursday, October 2, 1997 that due to unanticipated soil costs that they are requesting an additional $250,000 in Tax Increment Financing (TIF) dollars for their project. The developer's request is attached to this I memorandum as Exhibit A. Backf:round I The Staff concludes that it is important to review the two basic concepts that have been guiding this redevelopment project from the beginning. The first concept is that the developer would be responsible for the acquisition and aggregation of the necessary property for the development. Ie The City would be responsible for providing the necessary infrastructure and acquisition of certain peripheral properties. The second concept is that the developer would construct high I quality office/manufacturing/warehouse buildings, but not all brick, stone, and glass as required by the Zoning Ordinance. Given, that the buildings were going to less than what is required by the Zoning Ordinance the City would not be providing the developer with any TIF dollars. It I would appear that the developer is now requesting TIF, but not providing for code consistent buildings. I The developer indicated to Staff when we met on Thursday, October 2,1997 that within the past ten days that they had learned that the soils on the site, and in particular the City parcel, were significantly worse than they had anticipated. The developer has provided the soil borings for I the project to the City on Monday, October 6,1997 (Phase II, dated February 20,1997; Phase III, dated August 20, 1997; and Phase IV, dated August 25, 1997). The Staff had previously provided the developer with a copy of soil reports for the City parcel. These soil reports were I done in June of 1989 as part of the acquisition and demolition on what was then the Darling parcel. At that time, the City had twelve soil borings done on various portions of the site. I Subsequently, the developer has had an additional eleven soil borings done on various portions of the site. In reviewing the soil borings done by the City in 1989 to those done by the developer in 1997 there does not appear to be a significant difference in information that is being portrayed. I tI I . ... The request of the developer for assistance with soil corrections is not an unusual request of I developers. The request to assist in the cost of soil corrections will qualifY as legal expenses .. under the state guidelines for the use of TIF dollars. However, the City Council should be aware that the City will be issuing tax exempt bonds for this projects and as such only ten (10) percent of those proceeds can go for developer improvements (non- tax exempt uses). To date, the Staff has been reserving this ten percent in the event the City Council decided to purchase the entire I Indykiewicz parcel. Ifthe City decides to purchase the entire Indykiewicz parcel (versus a surgical taking), then the acquisition cost of that part of that property which is not required for the project (ie., can be resold for redevelopment purposes) would not qualifY as a tax exempt use . of the bond proceeds and would need to be less than ten percent of the total bond proceeds. At this point in time, the bond would appear to be in the range of $2.6 to $2.7 million dollars. Therefore, only $260,000 to $270,000 can be used for expenses which do not qualifY as tax I exempt uses. If the City Council wishes to retain this ten percent for possible use on the Indykiewicz I acquisition and accommodate the developer's request, then the City Council should direct Staff to either develop a "pay-as-you-go" TIF plan for this request or internally finance the soil I corrections. As the City Council is aware, a "pay-as-you-go" TIF plan (similar to the Cottage Villa's) would require the developer to incur the costs of the soil correction initially and then would be paid back from the cash stream ofthe TIF. On the other hand, the City could internally . finance the costs of these improvements (similar to Darling acquisition and demolition) and then pay itself back from the cash stream of the TIF. Recommendation f/J The Staff recommends that the City decline from providing the developer an additional $250,000 in TIF for soil corrections, based on the basic concept of the development proposal, that the soils . do not appear to be significantly different than what was previously provided, and the provision of the funds could jeopardize other necessary projects within the district. I I I I I I .. I I _Uul-Ui-:j! IUt: U~,q4 r11 Wt:L~H vu rM NU. ~~o r IJ4 r. UJ I _Companies Co...preJ..~Il..ive kfl.t.1 fi"h.tr Sl/:rYfcCll if 8100Natftl.an,<.l.t.lv BC'IllI4!v.:n'd, S"litQ 2.01) Minnnpcll~. Minnc$Qt45-S437-10tiO 61V197.7700 Pi:\lC697.7704 I BI{ Facsimile 633-7839 I Memo I Dale: October 7, 1997 TO: Kevin Ringwald, AlCP, City of Arden Hills , I FROM: Dick Zehring, Welsh Development Company, LLC REF: Gateway Business District Tax Incremen t FinancinG Plan I HE: Extraordinary Site and Soils Correction I At our meeting last Thursday, I indicated to you and Brian Fril$inger that we had, as a result of our additional soil boring;, detcrmingd that a very significant a"'ount of exlraordinary soil, Ie correction would be necessary in connection with further development. These new numbers have nevcr been contemplatcd by us, and, as I indicated to you, make thc I project as a whole, financially inreasible without the assignment of approximately $250,000 of these extraordinary correcUon costs to the t1X increment plan, ,,~th whatever concomilan,t adjustments must be made to the Phase II, mand IV Assessment Agrcements in order to assure coverage of the costs. I Additionally, you have asked for this outline of the circumstances so as to be able to assess the taxable/tax exempt "peets of the proposed bond issue. I The bulk of the soil correction costs arc in fact on the City properly. There will be soils correction work necessary On the Harstad and Zafke parcels, but the bulk of the work, as outlined below, is in fact going to have to be performed in connection with the utili7.ation of the City's own land. I Last Friday, Mr. K,etman ofHKS Associates, I believe, provided you wilh the following additional soils dala: I 1. Braun Intertech, Geotechnical Evaluation Report for Welsh Companies, Project BBXX,97'()12A dated February 20, 1997 I 2. Braun lnterteeh, A Geotechnical Evaluation Report for Welsh Companies, Project llBXX,97-10BA daled August 20,1997 3. Braun Interlt:ch, A Geotechnical Evaluation Report for Welsh Companies. I Project BBXX-97-186A dated August 25, 1997. .. I -------- Uv[-UI-jl IUt U~,4~ ri'l WtL~H (,U rH^ f'lU, ~~O II j4 r, U~ - ". Kevin Ringwald October 7, 1997 I Page 2 .. In addition, attached hcreto is a memo I received today outlining the description of the recently . determined extraordinary soil correction work from our Project Superintendent, Jim Todd. Specifically, the (Bd Air) numbers are as lollows: I 1 vtal Soil Correction Costs on Lots 1,2 and 3 $272,000 Total Portion of the Above Soil Correction Work . which will take place on the Ph..e III Properly $172,000 Therefore, it appears lhat atleast $172,000 out ofthe tot.l request 01$250,000 ought to be tux . exempt under state law, but I will leave that to you and your expert$. Again, I want to reemphasize how much I appreciate the parmership we are experiencing in the . development of this property, and reemphasize thc absolute neeessity of this aspect of the tax increment plan for unforeseen unacceptable soils conditions, primarily on the Cily's own property. . RHZ:so .. . . I . . . . rM~",,,'I...p\~.!.:\ltn.\~OVirl~ld.d(l~ .. . I .uGI-UI-~1 IUt UC:'48 ri'l WtL::>H GU rM IiU. ~c:o IIJ4 r. UJ I Welsh Construction 8200 Normanclale Boulevard, Suite 200 ft Minne.poli" Minnesota 55437-1060 612.897.7860 Fax 612.897.7868 MEMORANDUM I October 7,1997 I To: o;,k Z,brio, f! From: Jim TOdry I Re: Phase II Soil Correction I Based on the soil conditions indicated by the soils report prepared by Braun Intertec, all I vegetation and topsoil should be removed before placement of fill, footings or floor slabs. Excavation of existing fill and soft to rather soft clays will also be required to limit settlements. Grading in the pavement areas should include stripping the vegetation and highly organic soils, I and removing soft clays within 3 feet of subgrade elevation before placing the fill and the pavement materials. Ie According to the site plan, some areas will be cut to grade to reach proposed floor elevations. At those locations, subexcavations wil! be needed to remove soft clays. Because these soils have relatively high moisture contents, it will be necessary to aerate and dry these soils before I placement and compaction. Wet and waterbearing soils were observed in some borings and water will likely accumulate in I the excavation bottoms, particularly where waterbearing sand layers are unearthed during site grading and footing excavation. Dewatering may be necessary during excavation and prior to backfilling. Because the primary soils at this site are clay, we anticipate it will be possible to I remove the water in footing trench excavations by pumping from temporary sumps in the excavation bottom. During general site grading operations, trenching may be needed to dewater and route water seepage away from the construction area, I I I xc: Greg Anderson I .. I UV I-U I-~ I I Ut U~; 4~ rn WtL~h VU r HI. NU. ~~O II j4 r. U4 .1 SE~-22-1SS7 eS:S9 BELAIR 6l2786076" P.Iill/Iill BELAIR EXCA VA TING SHORT FORM BID I TO: Jim Todd YOUR PH: 897-7844 DATE; September 22, 1997 Welsh Construction .. PAGE: One of One YOUR FAX: 897-7858 PROJECT: Arden Hills Pha,e 2, 3. &. 4 A1den Hills, Minn~sota ARCH/ENG; ilKS ADDENDA' !'lOll. I PLAN DATE(S): 9/17/97 c;U4501 PLAN PAGE(S); C).C6, Cl.2-C1.4, C2.2.C2.4, C3.2.C3.4, l1.2, 1.1.3, A1.2-A2.4. A3.1'A3.4 ARDH1L.997 INCLUSIONS: I 1. Erosion control. 2. Site clearing. 3. Building demolition. I 4. Site grading. 5. Soil correct building pads. 6. POlld remediation. I 7. Fine grade, EXCLUSIONS: Temporary roads other than rock construction entrances; hidden and buried debris. if any; soil borin~s, I teSt, and insp~ctions by a soiB engineer; handling and testing of any materials encountered deemed dangerous, hazardous, or contaminated; dewatering, if any; winter conditions complete; aggregate base; st.aldng and layout; wetland plantings, seed or mulch; bid do~s nole include allY tree removal or earthwork I fOT 14tn Street; soil correction in parking areas and roadways; bid does not include any excavation, bac1dilI, sand cushion for building foundations. TOTAL BASE PRICE , , , , . . . _ _ . . . . . . . . . . , . , . , , . , . . . _ . . , , , . , , , , , . . . . , . $878,351.00 .. (Eighr hundred sl!Yenry-eighI thousand three hunaredfifty-one dollars and DO/lOO's) '. QUALIFICATIONS; .., 1. Topsoil from on site material only. I 2. All backfill with on-site material only. 3. Bid assumes removing 3 feet of wet soil from below existing wetlands. 4. Bid assumes work will be done during weather favorable to dry existing wet soils. I 5. Prices herein are protected from increase upon execution and deli\'ery of a contraCt agrcement on or before October 22, 1997. ALTERNATES: I 1. Budget amount to remove buried concrete and rubble from phase 3 :rrea; , , , . , . . . - . . . . . . ,'. . . , . . . . . , . , . . , , . . . . . _ . . . , , . . , . , . _ , _ . , . . , . . , , add to base S61,405.00 I Firm Bid Cl Preliminary Only ,/ Budget Price 0 Call for ClarifiCation !;l Belair. Excavating I ~~~ By: I ill am R. Thibault, Project Manager Cenll'aJ Office: 2200 Old Highway 8. New Brj~hLOn, Minnesota 55112 . (612)78&.1300 . Pax (612)786-0769 W~l Offiee: 4950 Niagara Street, Commerce City, Colora4o 80022 . (303)286-885 1 . Fax (303)297.8867 I TOTAL P.Ell .. I I' .Ul,l-U/-~1 JUt Uc"4b rn WtL~H l,U r HX NU. ~ib //.14 r. Ub SEP-23-l997 eS:t6 llELAIR 612766e769 p.eVel I B E LA I R ~ EXCAVAT I N G CcnIT.u Ollice, West Ofli..: 2200 Old Highway 8 4950 Niaeal. Sir", New llrighton, MN 55112 Comm<rc:e CiIY, CO 80022 (612) 786.l3oo (303) 286-8851 I F.. (612) 786-0769 fax (303) 286.8867 run Todd September 23, 1997 Welsh CQIlStIuction I Phone: 891-1844 Fax: 897-7868 I Subjecl: Arden-Hills Pb33C 2, 3, 4 Sbort F ann Bid n.wi 7.09-97 I Included.: . Tree rcmoVll1 Building demolition I 3000 L.F. of stoDdard Sill f...... Two rock constructlon entrances Strip andexpott 37,400 CY of topsoil offsitl: I Site ~g Export 71,000 CY off .it. SoU eorr~t Phase 2 building pad Wctlllnll mitigation Ie Finegnding I Short Fonn Bid Date4 9.22-97 " Includes: Tree zemoval I Building demolition 4700 LF ofhctl"lY dUlY iilt fence 'iluu rock eon.tru<tioa entranee, I Strip 55,000 CY oflopS0l1 Export 24,000 CYoftop,oil Site pliog I Soil =t Phase 2, 3, 4 bW1Qing pads Import 6400 CY of deaD 'WId for bottom of scil =cctians Export 6400 CY dillplKed by sMd Wetland mitigation I Fine grading Note: Due to the wet soils on this sitc,lhewealher Iltlllltbe !.avorablelO chylhc soils. IffalllwiJ1W' eonstruel.ion is 1IIltlclpoted it will drastically inere... the earthwork coots due to having to ""port the I wet soils Md replace with imported sand. . . I William R. Thibault f.\Un"!DOULN\....DATAlAltDlIlL'll1 ~ EQUAL OPPORTUNITY AND AFPIRMATIVE ACl10N EMPLOY!!." TOTAL P.01 I Ul>I-U/-j/ JUt Ui.qb ttl WtL:OH l>U r HI; NU. ~ib II j4 r, Ub -.. SE"-:2S-1997 13:56 BELAIR 6127S60769 P,0V01 BELAIR EXCAVATING SHORT FORM BID . 'to: Jim Todd YOUR PH: 897-7860 DATE; Septc:mber26, 1997 .. Welsh ConstrUction PAGE: One of One YOUR FAX: 897.7868 PROJECT: Arden Bills Pbase2. 3. 4 I ARCH/ala, N/A AIlDl!NtlA: N""" PLANDATE(S): N/A GLl4S0 I . PLANPA(;E(S), N/A NmENHIL.997 Bid breakdown 2nd Belair Short Form Bid dat=rl September 22, 1997. .. . 1. Phase2j .. t.. I . .. ..... ... . . .......,. . . ... ..... ..... ..... S267,784.00 2, Phase 3; ...................."......,.,..."........... $342,783,00 I 3. Phase 4; ....."..........,....,.......,.....,..,.,..., $167,784.00 EXCLUSIONS: . As per Belair Short Fonn Bid dared September 22, 1997. . TWAL BASE PRICE. . . . . . . . . . . . . . . . . . . , , . . . , , . . . , . . . , , . , . , . . . . , ; , . $878.351.00 -. ..... .. (EIght htvtdred seventy-eight lhtJusana three Jumdredfifty-un.e dofLars and OOll00's) QU.ALJl=1CATIONS: I 1. Prices herein are proteCted from increase upon execution and delivery of 11 tQntrnd. agreement Oil or belote October 26. 1997. . Finn Bid 0 PI~ OnlY)\ Budget Price CJ Call (or Clarificatioll C . Belair Excavating Notice to Proceed by Welsh Construction By: 4~~ . By: Printed Name: Bill Thibault ,\" Printed Name: I ItS: E'roject Manager I~: C....d: Septetllwr 26, 1997 Dated: 1 Cen1r31 Qffi",,: 2200 Old HighWllY 8, N~llrighlOn. Minoe$Ob 551U . {6U)786-13oo, F;o; {6U)78lH1769 . West Office: 4950 Ni~ Slreet, Commerce Ci Colorado 80022. 303)28~gsl' Pax ~3 291-8861 -. TOTAL P.lill . I ,- I CITY OF ARDEN HILLS f' MEMORANDUM DATE: October 10, 1997 I TO: Mayor and City Council Brian Fritsinger, City Administrato@ I FROM: SUBJECT: Fourteenth Street NE Road and Utility Improvement Project I Background I Attached, the City Council will find Resolution #97-47 accepting the bid and authorizing execution of the contract in the matter of the Fourteenth Street Road and Utility Improvement Project. I Lametti and Sons was the low bidder on this project, and I would recommend the contract be awarded to their firm. I Attorney Filla is working on additional language for the award of bid which will allow, if necessary, for the City to terminate the contract prior to completion of all phases of the contract. Ie The City Council should be aware that there are two Change Orders which will need to be considered as a result of this award. The first is in regard to the clearing and grubbing associated with preparation for the project. The second relates to the change in plan specifications as a I result of the site plan changes made by Welsh. Additional information on all of these items will be presented at the Council meeting. I The City will also need to obtain access agreements from the various property owners prior to beginning construction. I Recommendation Staff recommends the City Council adopt Resolution #97-47, accepting bid and authorizing I execution of the contract in the matter of the Fourteenth Street NE Road and Utility Improvement Project, subject to the conditions prepared by Attorney Filla and presented at the Council meeting. I BF/sls I I ae I I .-- CITY OF ARDEN HILLS I RAMSEY COUNTY .. STATE OF MINNESOTA RESOLUTION NO. 97-47 I RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF THE CONTRACT IN THE MATTER OF THE I FOURTEENTH STREET NE ROAD AND UTILITY IMPROVEMENT PROJECT WHEREAS, pursuant to City Resolution, competitive bids were solicited and received for the I Fourteenth Street NE Road and Utility project as set forth in the bid tabulation attached hereto and incorporated herein by this reference; and WHEREAS, the City Council has considered the amount of the bids and the responsibility of the I bidders and determined that Lametti and Sons, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF I ARDEN HILLS, MINNESOTA: I 1. The Mayor and City Administrator are authorized and directed to execute, on behalf of the City, such contract with Lametti and Sons, as is approved by the City Attorney for the ~ completion of the Fourteenth Street NE Road and Utility Improvement Project according to the approved plans and specifications designated by City Resolution. 2. The City Administrator is authorized and directed to forthwith return to all bidders the I deposits made with their bids upon execution of the contract above specified. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 14TH DAY OF OCTOBER, 1997. I DENNIS PROBST, MAYOR I ATTEST: I BRIAN FRITSINGER, CITY ADMINISTRATOR I I -- I I -. I PAGE 2 PHONEI DATE SENTI BID NAME/ADDRESS FAX COURIER BOND BID AMOUNT IS. Filter/Water Pro, Inc. Ph: 937,9666 801 W. 78" Street Fax: 937-8065 Eden Prairie, MN 55344 IN Pipe & Equipment Ph: 463 -6090 45-21Ithe Street West Fax: 1800,325-5636 Farminoton, MN 55024 5 'chard Knutson, Inc. Ph: 890,8811 S{o, o ~ ~\ /:~c'B, \~ 12585 Rhode Island Avenue S. Fax: 890,8346 vage, MN 55378 omas & Sons Construction, Inc. Ph: 428-2229 13925 NorthdaIe Blvd., P.O. Box 303 Fax: ers, MN 55374-0303 Ph: 484,6077 Fax: Arcon Construction Co, Inc. Ph: 674-4474 SI" 15S) '3~~ ,I l 425 Frontage Road, P.O. Box 159 Fax: 674-2027 MN 55032 Brown & Cds, InC. Ph: 469-2121 740 Kenrick Avenue Fax: 469-2463 eville, MN 55044 fan Contracting, Inc. Ph: 894-3200 oo-13~ A venue East Fax: 894,3207 aIm ee, MN 55379 fYd R. Paulu Ph: 636-5521 82 McCraken Ln. Fax: rden Hills, MN 55112 ISbach Construction Co. Ph: 224,7611 .0. Box 65738 Fax: 224-9383 Saint Paul, MN 55165 ~metti & SOns Ph: 426-1380 S7" (\~ 100, c~ 028 Forest Blvd. No., P.O. Box 375 Fax: 426,0044 Hu 0, MN 55038 ) .' uechle Underground Ph: (320) 398,8888 20 Main St., P.O. Box 509 Fax: (320) 398- imball, MN 55353 8889 elsh Construction Ph: 897-7844 ormandale Blvd., Ste 200 Fax: 897-7868 .a olis, MN 55437 lOOJ-ARDEN HILLS Gateway Business District I AugustZ5.1997 I h_" PLAN HOLDERS LIST I BID OPENING DATE: August 21. 1997 (aJ 11:00 a.m. PLAN & SPEC AMOUNT .. $ 50.00 (non-refundable) PROJECT: Gateway Business District - 14th Street Northeast PROJECT NO.: 800100J I OWNER: City of Arden Hills ENGINEER: Barritt Lovelace ESTIMATE $ lac:, 000.0" PHONE! DATE SENT! BID I NMIE/ ADDRESS FAX COURIER BOND BID AMOUNT , City of Arden Hills I Construction Market Data St. Paul Builders Exchange Minneapolis Builders Exchange I Dodge Reports American Engineering Testing American Ductile Iron Pipe Ph: 800442-2347 I 2916 - 16"' Street North Fax:8oo-442-2348 Birmingham, AL 35207 Northdale Construction Ph: 428-4866 2J I 14450 Northdale Boulevard Fax: 4284997 S/o Ill) l')'V-\\ Rooers, MN 55374 Penn Contracting, Inc. Ph: 767,2141 13025 Central Avenue NE, Suite 200 Fax: 767-2545 Blaine, MN 55434 Barbarossa and Sons, Inc. Ph: 425.4146 C~ I 11000,93" Avenue North Fax: 425,0797 510 <6o~\O't't.36 P.O. Box 367 Osseo, MN 55369 I Forest Lake Contracting, Inc. Ph: 14777 Lake Drive Fax: I Forest Lake, MN 55025-9461 Northem Water Works Supply Ph: 560-5200 4124-83" A venue North Fax: 560-1799 I Brooklyn Park, MN 55443 Midwest Asphalt Corporation Ph: 937-8033 (0) Slo <j~,~l~.?'C I 6350 Industrial Drive Fax: 937-8910 Eden Prairie, MN 55346 C.S. McCrossan Construction, Inc. Ph: 4254167 I 7865 Jefferson Highway North Fax: 425-0520 Maole Grove, MN 55311 Davies Water Equipment Company Ph:533.2581 I 4010 Lake Breeze Avenue North Fax: 533,0073 Minneapolis, MN 55429 Augusc 25, t997 I ;I "Ii ~. CITY OF ARDEN HILLS - MEMORANDUM DATE: Octobcr 9, 1997 TO: Brian Fritsinger, City Administrator FROM: Tcrrance Post, City Accountant @ SUBJECT: 1997 General Obligation (G.O.) Bond Issuance Background With proposed development activities in the Gateway Business District (GBD), the need for related public improvements to support such activities exists. Specifically, the public improvements can be summarized as being required in two areas: 1. The relocation of Fourteenth Street and related utilities (water, sanitary sewer, storm sewer) in order to support parcel assembly and improve site plan layout with respect to the minimum ten (10) acre buildable site ordinance requirement. 2. The reconfiguration and signalization of the Highway 96lWest Round Lake Road - intersection. While this intersection currently operates in a marginal capacity, it is - estimated that additional traffic loads from GBD development activities will require the intersection to be upgraded for safety reasons. - - Internally or Externally Finance While described more fully below, the proposed cost of public improvements to support I development activity in Tax Increment District (TIF) #2 (Round Lake Office park) are estimated at approximately $3.0 million. Although the City currently has a Permanent Improvement 1 Revolving (PIR) Fund cash balance of approximately $4.0 million, the use of the PIR Fund for these public improvements would substantially limit the future use and flexibility of this fund - particularly with respect to the scope of future Pavement Management Program (PMP) activities, 1 maintenance garage repairs/reconstruction needs and unforseen contingencies. As discussed with Council at an earlier Worksession on this topic, there appeared to be consensus to externally finance the GBD public improvements rather than internally finance them. I Use of Funds for Public Improvements The Fourteenth Street relocation project costs are estimated to be $1,224,000 with contractors I costs ($714,000) and engineering fees ($143,000) being major cost elements of the project. Note that an estimated $250,000 in soil correction costs are not included in the $1,224,000 project total nor are bond proceeds expected to be used for this purpose. I .. 1 ,- .~ ... Memorandum, 1997 G.O. Bond Issuance - Page Two October 9, 1997 The reconfiguration and signalization of the Highway 96/West Round Lake Road intersection project costs are estimated to total $1,462,000. Major cost elements include property acquisition/relocation ($836,000) and new road/signalization ($625,000). Recapping these anticipated public improvement outlays below, the following reconciliation of estimated bond sources and uses is summarized in the table below. Fourteenth Street Relocation $1,224,000 Hwy. 96/Round Lake Intersection 1.462 000 Subtotal Public Improvements $2,686,000 - Capitalized Interest 295,000 Bond Issuance Costs 69.000 Bond Issue $3.050.000 TIF Revenue Assumptions As staff has put together various revenue assumptions in support of the debt service -- requirements, the assumptions have been conservative in nature. They include: - 1. A $30.50 market value per square foot for Phases II - IV 2. A zero percent inflation rate - 0 A tax rate of3.50% on the commercial property ,). I 4. Debt coverage of at least 115% These conservative assumptions were utilized not only for debt service coverage, but also in I recognition of the fact that the completion of the Gateway vision will also include other future public improvements including significant land acquisition and street/utility improvements. Recommendation I Staffrecornmends that Council approve Resolution #97-48, "Resolution Providing for the Sale of I $3,050,000 General Obligation Tax Increment Bonds, Series 1997 A," at the October 14, 1997 regular Council meeting, subject to final execution of the Developer's Agreement and Welsh Company, LLC obtaining fee title to various properties required for buildings II, III and IV. I I -- I " . , CITY OF ARDEN HILLS e RAMSEY COUNTY ~ RESOLUTION NO. 97-48 Councilmember introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE SALE OF $3,050,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1997A WHEREAS, the City Council of the City of Arden Hills, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $3,050,000 General Obligation Tax Increment Bonds, Series 1997 A (the "Bonds"), to finance the construction of various improvements in the City; and WHEREAS, the City has retained Ehlers and Associates, Inc., in Minneapolis, Minnesota ("Ehlers"), as its independent tinancia1 advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2 (9); -- NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, - Minnesota, as follows: L Authorization: Findinl!s. The City Council hereby authorizes Ehlers to solicit I proposals for the sale of the Bonds. 2, Meeting' Proposal Opening. The City Council shall meet as specified in the Bond 1 Sale Report attached hereto for the purpose of considering sealed proposals for, and awarding the sale of the Bonds. The City Administrator, or designee, shall open proposals at the time and place to be specified in the Terms of Proposal. I 3. Terms of Sale. The terms and conditions of the Bonds and the sale thereof are I fully set forth in the Bond Sale Report attached hereto and hereby approved and made a part hereof. I 4. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on I behalf of the City upon its completion. .- I .> " RESOLUTION NO. 97-48 PAGE TWO OCTOBER 14, 1997 e The motion for the adoption of the foregoing resolution was duly seconded by Councilmember ~ and, after full discussion thereof and upon a vote being taken thereon, the following Councilmembers voted in favor thereof: and the following voted against the same: WHEREUPON, SAID RESOLUTION WAS DECLARED PASSED AND ADOPTED BY - THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF OCTOBER, 1997. DENNIS PROBST, MAYOR . - ATTEST: I BRIAN FRITSINGER, CITY ADMINISTRATOR I (SEAL) I I I I .. I , .. - BOND SALE REPORT $3,050,000 General Obligation Tax Increment Bonds, Series 1997 A City of Arden Hills, Minnesota - - - 1 1 October 14, 1997 I I I .. e Ehlers and Associates, Inc. I . i OVERVIEW . This report describes the proposed plan for the City of Arden Hills to issue $3,050,000 General Obligation Tax Increment Bonds, Series 1997 A. This report has been prepared by Ehlers and Associates, in consultation with City staff and bond counsel. This report deals with: . Purpose and components of bond issue. . Structure. . Other considerations in issuing bonds. . Market conditions. . Issuing process. PURPOSE The $3,050,000 General Obligation Tax Increment Bonds, Series 1997A (the - "Bonds") are being issued pursuant to Minnesota Statutes, Chapters 469 and 475. The Bonds are being issued to fund various public improvements within and adjacent to Tax Increment Financing District No.2 in the City. - Project estimates include: . Relocated 14th Street Improvements $1,224,000 I Round Lake Road! Highway 96 Intersection Improvements 1,462,000 I Contingency 4,448 Total Project Costs $2,690,448 I Financing these projects requires a bond issue in the amount of $3,050,000. The I proposed finance plan consists of the following sources and uses of funds: I .. Page I I . - Sources Par Amount of Bonds $3,050,000 Total Sources $3,050,000 Uses Total Project Costs $2,690,448 Discount Allowance 38,125 Capitalized Interest 291,427 Finance Related Expenses 30,000 Total Uses $3,050,000 STRUCTURE AND REPAYMENT The Bonds are general obligations of the City of Arden Hills and as such are secured by a pledge of the City's full faith, credit, and taxing powers. It is the intent of the City to pay 100% of principal and interest from a pledge of tax increments collected in Tax Increment District No.2, primarily from approximately 430,000 square feet of commercial development proposed by Welsh in four phases. - The repayment schedule has been structured to match anticipated collections of tax increment revenues. The assumptions for the collection of these tax increments are - found in Exhibit I. The assumptions include a change in commercial property tax class rates to 3.5%, an assessor's market value of $30 per square foot, and a total - square footage of 430,000 square feet. All of these are conservative assumptions and still have a debt service coverage of 1l0% to 115%. Moderate assumptions (4% - class rates and 500,000 square feet of construction) would show $140,000 more in I tax increment per year with 160% debt service coverage. It is also anticipated that the 14th Street Improvements and Round Lake 1 RoadlHighway 96 Intersection improvements will be secured by special assessments until each of the four commercial buildings are built. I The Bonds would be sold November 10, 1997 and be dated December 1, 1997. The first interest payment on the Bonds will be August I, 1998, and semiannually I thereafter on February I and August 1. Principal on the Bonds will be due on February I in the years 2001 through 2015. 1 The projected debt service and flow of funds can be found in Exhibit 2. The tax increment cash flow is found in Exhibit 3. .. l Page 2 . OTHER CONSIDERATIONS - Follovl'ing is a summary of key factors in the finance plan: . We recommend the following call feature: Bonds maturing February I, 2006 and thereafter will be subject to prepayment at the discretion of the City on February I, 2005. . We anticipate that the City (in combination with any subordinate taxing jurisdictions or debt issued in the City's name by 501(c)3 corporations) will not issue more than a total of $10,000,000 in tax-exempt debt during this calendar year. This will allow the Bonds to be designated as bank qualified. Bank qualified status broadens the market and achieves lower interest rates. . Because the City is not issuing more than $5,000,000 in tax-exempt obligations during calendar year 1997, the debt will qualify for the small issuer exemption from arbitrage rebate. . The Bonds will be global book entry. As "paperless" bonds, you will avoid the costs of bond printing and the need for registrar/paying agent. The City will appoint - itself as registrar/paying agent. - . Standard and Poor's Corporation will be asked to rate this issue. The City currently has no outstanding credit rating since it has no bonds outstanding. Previously the City had an Al Moody's Investors Service bond rating. - We hope to secure a similar rating from Standard and Poor's which would be an - l A+. Bonds rated A in the past month sold at a 5.37% TIC. These Bonds were I similar in size with a slightly longer term than the schedule proposed for Arden Hills. Coupon rates ranged from 4.35% in 2001 to 5.50% in 2018. If current I market conditions continue, we expect similar results. . We will request that bond insurance companies review this issue and qualify it for I bond insurance. If qualified and purchasers choose to purchase the bond insurance, the issue will be rated ''Aaa'' by Moody's Investors Service and/or "AAA!.' by Standard & Poor's Corporation. The estimated cost of the premium and the I associated rating fees should be offset by the lower interest rates the community will receive by offering this issue "Aaa" rated and insured. It would be the option I of the bidders if they purchase bond insurance. .. Page 3 '- r . New regulations of the Securities and Exchange Commission on the continuing - disclosure of municipal securities apply to long-term securities with an aggregate principal amount of $1,000,000 or more. Because the aggregate amount of this issue is over $1,000,000 but the City has less than $10,000,000 in total municipal obligations outstanding, you will be required to comply with Limited Continuing Disclosure requirements of paragraph (b)(5) of Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934. You will be obligated to provide certain financial information and operating data relating to the City upon request and to provide notices ofthe occurrence of certain material events. The specific nature of the Undertaking, as well as the information to be contained in the - notices of material events will be detailed in the Undertaking you will enter into at the closing for this issue. - You are responsible for reporting any of the material events listed below and in the Undertaking. I I. Principal and interest payment delinquencies; 2. Non-payment related defaults; 3. Unscheduled draws on debt service reserves reflecting financial - difficulties; 4. Unscheduled draws on credit enhancements reflecting financial -- difficulties; 5. Substitution of credit of liquidity providers, or their failure to perform; 6. Adverse tax opinions or events affecting the tax-exempt status of the - securities; - 7. Modification to rights of holders of the Securities; .. 8. Securities calls; I 9. Defeasances; 10. Release, substitution or sale of property securing repayment of the 1 Securities; II. Rating changes; 12. Failure to provide annual financial information as required; and I 13. Other material events. 1 MARKET CONDITIONS I The graph on the following page shows the trends in the Bond Buyer's 20-Year G.O. Index (BEl) since 1990. While interest rates have risen from historic lows f' in 1993, current rates still mirror conditions found several years ago. I Page 4 ------- Bond Buyer's 20-Year G.O. Index - 8.00% ! , i , i 1 , I i , i , i ! ! I i ! , ! , i , I ! , - -t---- 7.50% ! i ,. , I i i I I j , , , I , , , I - ~ , I i 1 I II 1\ I I - 7.00% - I ~ -..-- i '\j I I 1 I i I I I rfi i j I I I i l~ i I i i I ! - 6.50% - i , --.-- - ! ~ i , , I - i '\~ 6.00% - I - "--.-- , II I~ , n i iM I 1 I 5.50% i j , I i ~ In ! i I 5.00% 1 , 1990 1991 1992 1993 1994 1995 1996 1997 I .. Ehlers and Assodates I , . ISSUING PROCESS Following is a tentative schedule for the steps in the issuing process. October 14, 1997 City Council adopts resolution calling for the sale of the Bonds Week of October 27, 1997 Submit draft Official Statement and rating materials to Standard and Poor's Corporation for credit rating Conference with Standard and Poor's Corporation Week of October 27 Distribute Official Statement Week of November 3 Receive credit rating , November 10, 1997 EDA approves Pledge Agreement . November 10, 1997 Bond sale Week of December 1, 1997 Bond closing - - I N,\MINNSOT AIARDENHl\97DEB1\J'RESALE. I I 1 .- I Page 6 , ~ m a o ~ ~ ~ z = ~ = ~ E - ~ ro ..J gO)o 0..- <( aJ :;; mg: g g g z _ _ _"-NNN _ .0.... ..c ....c LL. lUlU III (Gill I'-OJ >-~cocoCOCOC:O(QmClJlDlD<<lC\')COC:OCOlDlDcocococom ~ ~~ mco lU~mmOlm~O)O)OlOlmmmmOlO)OlO)mmmO)m a g~m ~~ ~ ~~~~~~~~~~~~~~~~~~~~~~ 0 ~ ~ ~~ ~~~~~~~~~~~~~~~~~~~~~~;- . c. ~ ~OO~ OlD"'"ONCDN"lt'<t"ltNNNON(O~"<t..,.CD"lt~......... Q) LL<q'OOO :3 f:;m;;g ~."" ~H6.gt~.t!.~.~~toto~_~_~mt!.t!J:::_~. S. i E_W~d~~ o I'-;;:!;~o _ ~(O MNlD......r<:I COM ............-".... M ;:J o_!14iMMC')[v) C! ~NCOO: Wjij...... to Q) Q)1ijo.ffl1h~'-'J. 01,(:1"":00 z> ..c >:E\tJ . Q ~ ~ g . m ^ . <l '" > .:: .!! o~~o~~~o....ooo~oo..o~~~<> QI 00000 <<l ~ ~bo~bbb~~~~~~oE~~~obb~ C DIllClD..., ~ 0000000000000000000000 0~ 2 ..... ~~~d~ ~ ; x~~~~~~~~~~~~~vvv~~vvvvv $lU 0 ~~~to~ll1~ ~- G .., ~.!:!! EIll(h _ fll1iN......."":~o.()_ ~ ... LL. ._m I- :E>Il1MNII?M \l) Z in.... < (tS Q ~:* :E a. I- 000000000000000000000010 lOt oc ~~~~ ~ < 0000000000000000000000'0 0lU 0 0000 - :E ~"lt......~~~~~~~~~~~:~~~~~;;~ ~~ ~ ~~~~ ~~~~ ~N~~~ NNNO~~NV~~N~~ ~~ Z ~MMMM O~~..... M..... N .....co ~~ - ~1ii u.. m> ~ \l) W I-a: ~ 01 v.; :J tJ) ~ ..... = -I Z UJ .!!~ <( Q ~ 1~ >.... O"t"tOOOl t: < 8!.>. u ~~-~~~~+ > ~ UJ .,..,N........,.COlO ~ ....:~ )(;~...co.....~o~ _ UJ ~.e I IU .....~ .....~ ~ "'"'2 0 I-IU - gs ~ H 0:: t) < co o~ 0.. - ~.o ~o:)O~Ol ~.9 )(cr::.~.~~~ _"'0 lll'RlDC>>COtOo:) I IU~ I-EOOlr.oC>>[Q .!l ~~ ~~.... M (/) :;J= LU 0 o iii'3: .s o ~~~iiE!!iiEEt!5i ~-g ~ N~NMM""O""'OMNMV~.....~Mvt08~~ ~lll MNo:)~V ~ gggOgggoo~gooo~g~ggggogg =c ~Mm~~ 1 E 000 oooqooooo oqooOOOO IU~ -~....- ~ ~NNN~~~~~~~~~~~NNNNNN~ "'O~ ~~~~~~~ ~ ~~~~~~~~~M~~~~~M~~~~M~ ~ I-IUN~....r.o ~ ~~~~~~~~~~~~~~~~~~~~~~ ~~ I- = .... ~~~~~~~~~~~~~~~~~~~~6~ 88 I-- ~ \l) , , , , . , , , . . . , , , , . . , . . ~ , ~ C N............... ~m NNNNNNNNNNNNNNNNNNNNNN ~~ ~~~~~~ I _ a:... , , , . . . . . . . , . . . . . . , . . , ..... 11.;;;;;;;; <( 5oc-S \l)dJdJQl<P<p~QlIlJG)GlQlIVIVGlG:lGlIV<PIlJIlJd);::::IU ~.....: '_._ ('Il :;3 :::J :;3 :::J ::l ::l :::Jo :::J :::J :::J :::J ::l :::J ::J ::l :::J :::J ::J :::J ::J ::J :::J :t .., x ~ 1>..-l!!o $~~~. ~~~~~~~~~~~~~~~~~~~~~~ -!~ ~- ~~~ ___~__________________ u~ (1)'-"- ..a:::(jj(jj:>= GlG)G)lI>QlQlQlG)G:ld)dlG)QlG)IlJQJQlGlQlQlG)QJ <::~ 00000 = e c. "* a)( '3. ~ ~ ~ ~ ~ ~ ~ ~ ~ iij ~ ~ ~ ~ ~ ~ 'ta 'ta ~ ~ 'ta ~ E.~ . IlJ :5 ~ g g ~ I ._ 0.. E a:: E{!!.~.!2 ~~:;::;:::E::E:::E:E:;:;::~:E:E::E:E~:E:E:E:::;:E aai :t5lui~-v-Rgrri :I:.c:J 5: ~'Eco i:iii:ii'iiiiiiiiiiiiiiiiiifiiiii'iii'iii'iiiiii1iitii'@'@1iiiii"ffiiii.... ~t: ~5-u.~~....~ _ .!2 ~ '-;; . ~ ~ fl .~.~.~.~~.~.~.~,~.~.5,.~.~.~.~.5,.5,.~.~~.5,.~~ ~ <3 6 en .... ~ <( l;:; X::l e.., .C'C.C.C.(:;.C.C.C'C'C'C.C.C.C.C.C.C.C.C.C.C.Co..... Q)B=_ .s ~0u.U::: 00000000000000000000001- t: fd _ ~.S~ ~ 3l3l3l~ I <(wE C 5~:::J~ &I- ~ e -o'g~e~~ ~ o .. '-' ~ ll'5'tl'l~m!~ !m il'l" ~ ~.c c - ~a.. 0 q ..,-0.. - 0..-- - 8 .__~ " "J!l rl O<~ ~ 00001- ~ , ~ ~---- ., ~ 0000000000000000 0 Q) ~ti'=::~:O::::~'<f:.e;;:::~cr::()'?F.Cf:C>'c>::::e::;:::::e::;::::: - ~Cl 't"" M '<:t ("') '<;f ("') ("') N 'It" N C") 'o;f ('I') V ...,. 'V Cl E.~~ m _ 't"" ~ - - ~ - - .,... .,... - .,... - ...... ..- ID~Q) ,.-.,... - - .,... - ..- .,... .,... - ..- ,.- - - - - ~ 10'" 1'; ~ o 00" . .~ ~, ~ M c ti5~a;Mcn~~~~ID;~~~~:;m ~ ~ ~~g (")_ 1.0_ N. a M_ ..- 1.0. to_ ("')_ 1.(). f'-.. to. ("I). T"'"_ CO_ M_ r--._ <:( ~ ~2g ro 0 ~ _ M T"'" m ro M ro m _ m M N M ro e3~ w~~ '<;f ("') v '<;f v v M M V ('f") M V ("') V V V 1.() [/) u.. 1ii <0 '" ~ c ~ oc,2o 0, lOT"" t- ..- T'"" .... ..- ..-- T'"" .,... ..-- ..- T'"" ..... ..... T"" ..... N ~ ,1'- N co to co co (0 co <0 co <0 CD co <D CD co lO'! ~ (1) I M 1.0 .,... 'f'"" ..- ..- ..- 'l"'"" ...... ...... ,..- T"" ..-- T"" ..- ,... T"'" ~E ~ m 0 ci 0 6 0 0 ci 0 ci 0 ci ci ci ci ri ~8 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~E ~ *~i~(1) 0 ~ ~ g 2 ~ ~ ~ g g 8 ~ ~ ~ ~ ~ ~ ~ ~~:~2 q ~ ~ ~ ~ q ~ ~ ~ ~ ~ ~ ~ q ~ ~ ~ ~~~~~ N ro 1.() m <0 moT'"" co .,... a ro 0 ,..... t- <0 v ~~E l.O ~ g ~ g g M ~ g ~ M g M g g g g ~ :5 iO l..f -"'''- <30 - w oaoot-aoaooooaoaoooaoooaoaooaooaoaaa t- o_qq~q~qqqqqqqq~~~~qqqqqqqq~~~~~~~~qq ~ ~.. '~coaoa~~gi~~~~~S~SS~~8888~~~~SS~~~~~~ ~ 2~IDQ)E ~~~~~~~~~qq~~~~~~~~~~~~~~~~~~~~ ~ o~zoo~ Nmm~~~~O~~NN~OOM~~OOMN~ID~OO~MID~OO~ v _~ ~ro ~~~~N~~~Mmvmvmmm~v~vwM~~~Nro~m m a 000 w~ ~ N N N N N N N N N N N N N N m ~ ()i 0 ..;f '" ~' ~ro. OMOOMoooaaaaooooooaoaoaooaooooaoooo ~ wID -~~~q~qq~qqqqqqq~~qqqqqqqqqqqqqqqqqq ~ Z> .~OMOOMooooooaaaaaooooaooooooaooaaaoo w <( a.~ I"-corom N 00(1) m_o::J:v_v~ ~_ 0 01: ~mm(O ~ 0 _ Ol"--~N Ol ~ CI) ~ NI 0::( * ~ ~ n> OMoaoooooooooooaaooooooooooooaoaaoo M ~ - U aMOOOOOOooooo~m~moooooooo~wwm~mm~oo M ~ e ~cdMOddddcici~~~~~~~~~~oddodci~~NN~~~~cia ~ ~LU- W~m ~ooOOOOOOOO~v(oIDcoroOOOOI"-~OOOO~~~vOONNvv~~ N 2(1)E q~~~~~q~~~~~~q~~~~~~~~~~~~o::J:~~~~~o::J:~ ~ ~ ~~~ ~mmmmm~~~~OmI"--NNl"-ooMMMroMN~W~OOMMW~roro ~ ~ ~~ro o~~~~v~N~M~MWVw~mmm~vWvwM~McoNro~m m m v. M (I)~ 'r ~ N N N N N N N N N N N N N N 00_ ~ o v ~ "- OMOooooooaooooooaooaooooooooooooooo M OMOOOOOOooooo~wmmoooooooo~~~wmmmmoo M ~cciMciciacicidd~~~~~~~~~~dddddd~~NN~~~~cici M V'(I) I"--COCOroCOrovVIDWOOCOOOOOI"--I"-OOOO~~vvOONNVV'r'r N _ ~E ~o::J:~~o::J:o::J:qq~~~~~~~~~~~~~~~~~~~~~~~~~~ ~ 2~ wmmmmm~~vvooI"-I"-NNroCOMMcoroNNIDIDOOMM(oWOOCO m em OI"-I"-~I"-I"-I"-I"-I"-I"-I"-I"-WWWIDmWwmvVVVMMMMNN'r~ v .. -0... ~ co. ~ I 0...00000...00...0...0...0...0,,--0,,--0...0 U') 0:-: o......C>'C>'cr::o:-: o...e;;;:: 0"'0'" 0'" 0"'0""" 0""0""" ~ e 0 000 a 0 0 0 0 0 000 0 0 en Q ~ ~ ~ l"-: ~ ~ q ~ "! ~ ~ ~ ~ I'--: ~ o ~ v v v v v v w w m w m m w m w () 0 1 Q. u E 0 0 a 0 0 0 000 0 0 0 0 0 0 m roc 0 0 0 0 0 0 0 0 0 8 0 0 0 0 0 0 >< o...w 0_ 0_ 0_ o. o. 0_ a. o. o. o. o~ o. o. o. 0_ o. W 'D~ 0 0 0 m m m mom w woo moo I c I"- m ID W I"- co m 0 ~ N M m W ~ m m 1 X ~ro 'r ~ - ~ ~ - N N N N N N N N q ~ 0...0... ~ ~ ~rommoo~'rNN~~VV~~~~l"-l"-rocommoo~~NNMM~~W < ~~~m88g888gg8g88ooggggggooooooooooo I ~ m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ u >- ell '5- = ....~ ._ a.. :::s ~ ........ ........ ~ ~ ~ T'"' ~ 'r 'r ~ ~ ~ ~ ..- 'r ..- ~ ~ ..- ~ ~ ..- ..- ~ ~ ..- ~ ........ ~ ~ ~ ~ ~ ..... I :I:.<:"CS ~ r::.!!!Gl 0 Q)Gl'fi ,. "'C 3: UJ .J:: ~OJ N co N co N co N ro N ro N co ('oJ co N ro N co ('oJ co N co N ro N OJ N co N co N co N .... C m c <( .- U 0 III .- :; _ Gl i:: O en (1) O~~I"-I"-t--I"-~I"-t--t--I"-,....~~~r--,....I'-~I"-I"-t--,....~,....,....I"-,....t--,....I"-~,....~ ~CI) ~OIDWWIDWwWIDIDwwmWmmmIDmIDIDIDwmWWmIDmmwWmmw ~ oOID~WT'"'m..-(O'rm..-ID~ID_IDT'"'m~ID..-ID~ID~W~ID~m~W~IDT'"' 0 I ~a.. ~ .;::dd....:....:NNMC"'i-ci-r:iui~co<6~r-...:coccicria)do....:.,...:NN(.jM-ci-ciui~u:i<6~ 0 ~. _ ~ . ..-..-..-..........-_..-~~..-..-~~__ 0 .-=(1) ~ ~ O~C ~ ,. ~ 0 ~ . ~ C> .,; z C> w ..; 0 ~ ~ Eo< - .... ~ ~ JF~~~ffi8goo~~883Z~888b~~~gg~~~~~~~~~~~ I ~.~~~~maaoooaooaoooooooooooooooOOOOOOO oo>'_____NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN o 1 m I '" 0>. -----------~------------------------ c~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ :g~ UJ 000000000000000000000000000000000000 . ~~~~_SmvwqM~M~w~_m_~_SM~m~MRM~_mw " 0> mo~_~m_~mO~N~Nomm_ro_~NM~~N~~MW~N~ c .s WMN~_~~v_~omN~~_WM~NMWMWWM~~~_WM~ ~ G)'~ ONom~NoID~oro~NN~~~~~~NNmw~~~~ro~WM~ I'" Z E ~~~~m~~e~e~e~~~c~c~~~e~e~~~s~~~g~ E 0 '~ a:: -~~~--------------------------- E o~~~oc~~~~~~~~~~ggg8~~~~aarere~~~~I~ 00 m~v~~~~~~oommNNVVMM~~~~VV~~NNVVM '" u N~~~~~~O~~NN~~riMrim~N~0~OOM~~~mm~ "iii"2: ~~V~N~M~MWVWV~~~~VWVWM~MmNm_m-mo " 0 --:s........t:!,. ~~ ~~ -~ ~e. -e.......~ -~ -t:!,. -e. -~ -~ -~ t:!~_ e'" < ~ .- OOOO~~~~~~~~~~~m~~~~mmmmwww~~~~ro~~ro~~ 0 "E- ~~~~OOOOOOOOOOOOOOOOOOOOOOOOOOOO~ W ESiil oci~~~~~ri~~~~~~ri~ri~ri~~~riririririririri~riM ..., "1=.s~ ~~NN~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~_N O' E"" 0 .0 g 0:: oo~ 0.. ",z ~ . . ..J 0000000000000000000000000000000000000 ~ ~ " ..J ~ . . ...: o c . - . E E " " . , e " ~ 8e~ '" c ~ '" ~ - ii: ..; ..J ~Ioooo~~~~~~i~i~i~~~~~~~~~~~~~i~~~~~~~~ u. ~ . :I: i< - (f) ~ ~~~~n~~~~~~n~~~~~~~~~~~~~~~~~~~~~ ...:. c ~ ~~ss~ee~eee~e~eeee~eeeeeeeeeeeee~ 0 ~m ~ 1-< Z W - :;; W'_ oooommoooo~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ 0:: 1lI x..... ~~oo_~___~~~~~~~~~~__~~___~~~~~_~ - u~~~ MMm~MMMMMMMMMMnMnnMMMMnMMMMMMMMM~ , gg~~iiiiiiiiiiiiiiiiiiiiiiiiiiii~ ~~::J~ ~---~~~~~-~~~~------~~-~--~-~-~ x"i: f2 u .0 I <( (l) C1.E 1-'" oooom~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ mm~~NNNNNNNNNNNNNNNNNNNNNNNNNNNN ~~€ MM~~~~~~~~~~~~~~~~~~~~~~~~V~~~~~ mm~~NNNNNNNNNNNNNNNNNNNNNNNNNNNN %~ 9 __oo____~~__~~~~~~~~~_____~~~~_~ I ~ ~_MM~V~V~vv~v~v~~vvvvvv~~v~vvvvv . . . '" oZO 0 0 ~ ",<f., 000000000000000000000000000000000000 Q. E _00 I rJ"O " :iQlo )( W ~~ ;" 0 '" i~~~oooo~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ l- I :0: ~~g :~~~~~~ci~~cici~~~~~~~~~cicicici~~~~~ci~ ..r ~e~' ~~gg;;~;;;;;;;;;;;;;;;;;;;;;;;;; II) .It ~ UClul ~~~voommmmmmmmmmmmmmmmmmmmmmmmmmmmmm 00 ~ .<i ~~gg~~$$~~~~~~~~;~;;;;;~~~~~~~~;;;~; - ~- I ::a.u.. x u MMririNN~~~ririririri~riririri~ri~ri~riririririririri~~~ri :1:.<:.<: "E~ g. ~~~m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ '" '" c-'" "- 0 ~ 4l "0 .. "C==~ ...................................l .... <: <: <t';; ~ 000000000000000000000000000000000000 _ MMMriMriririMMMMMMMriMririMMMriMririMririMriririririri - "" ~ ~mm~~~~m~m~~m~m~~~~~~~~~~~~~~~~m~mm~~ 0'" k :~~~--~-------------------------------- '" 0 I. .i:''<:<: 0..- o 01 . .- -)( O:O:~ . . CITY OF ARDEN HILLS . MEMORANDUM DATE: October 8, 1997 TO: Mayor and City Council FROM: Brian Fritsinger, City Administrator~ SUBJECT: Northwest Youth and Family Services, Joint Powers Agreement Backeround The City Council was presented with the Northwest Youth and Family Services (NYFS) Joint Powers Agreement (JPA) at its September 29,1997 meeting. At this meeting, Kay Andrews, NYFS Director, made a presentation to the City Council outlining Arden Hills' relationship with NYFS over the past twenty-one years. Attorney Filla has reviewed the JP A and made several revisions to the draft agreement presented at the last meeting. Many of these revisions relate to the general format of the JPA. Which Cities Particinate in the JI' A? The Cities of New Brighton, Mounds View, Shoreview, North Oaks, Roseville, Little Canada, Falcon - Heights and St. Anthony have all historically been members of the JPA. - What are the Costs to the City? The new JP A includes language whereby each city would agree to pay $1.20 per capita to NYFS for services rendered. For 1998, this is estimated to be $11,408. - The existing JP A stated that each city would pay annually to NYFS a payment based on a formula comparing participating communities' population. In 1997, Arden Hills' share was $11,075. - I How has the City Particinated in the JPA in Reeent Years? The City has not executed the JPA in recent years, and it has not included its share of the funding in its General Fund budget. I Over the past several years, the City has participated by soliciting local charitable gambling institutions for payment of its share. St. Mary's and Earthstar Project, Inc. have paid the Arden Hills share ofthe JP A. The decision to participate in the JP A would have an immediate impact on the 1998 Budget as the I City would need to begin budgeting our share of the costs. However, ifthe City were to continue to be supported by our charitable gambling institutions, it would not need to incur these costs. I Reauested Action The City Council is asked to consider the approval ofthe Joint Powers Agreement with Northwest Youth & Family Services. I BFlsls .. I .Ji.....ll WI'1 i....1Li\.....)V.1 11\...-1..'j Ui.....\U...I..""i..l , ,j .::...1:J-l:Jt , '1:' lJ0f .;l ,r L i (.j\...)v. \ f 1....".11 uL...iu.Mla Ul.::... Uuu .uuu.,. L. "p ,., WUTI..'ftE.ll!"te-rs.on p~ 5lJil'€'lOO lerome P. FiHiI ~O E3st Fmh S~reet Dj)fllif'!1 Wiu Fram FRAM(:j::BERGMAN SL. PauI.MN:-;:;rOHI97 Clenn A. Bergman {6121291-895':i John Michael Miller ...:.,............~'E._............. .....,.~. i6121221H75J ri:lcslmllc Michael T. Oberle . Kenneth A. Amd.lll.l Steven H. Bruns. Paul W. t'ahninc Ti mothy P. Russell M~I...in I Silver. Of Counsel Esthe( E. McCinnlS FAX COVER LBTTER Fax Number: (612) 228-1753 Date: September 29. 1997 Time: Please deliver the following pages to: Brian Fritsinger From: Jerry Filla ~otal number of pages including this cover lett~rl 5 - - File Name: File I: 10450/92-1 Sent by: bap Fax I Sent tOI AB - information - This transmission consists of confidential which is intended and designated onlv for the person named above. If you I receive this transmission by mistake, please oall 612-291-8955 (collect) and request the fax operator. I HARD COpy ~O FOLLOW BY MAIL YES X NO I I Celehl"sting ~<lur ~ I ~25'tt~ % t: ~ .. Annlvtr"""Y ~^I...';O AI}MnTl-:I} IN WJ:;UJN~IN I ---- ----------------- . .)i.....~ Uj,.~L.u\...,)V.'. 11\..-L., Lol.:..\.\...o..L.\ , ...........u U, I "j:'vu1." 'li....ii....A...Jv.l 11\.10.'" u"-'\........:o ........._ ................ IV.......... ~,~ JOINT POWl!:RS AGlREEHEJIT FOR 1II0RTJOfZST _ YOUTH AND FAMILY SBRVlCES 1. 00 Parties. This Agreement is made and entered into by and between the cities of Arden Hills, New Brighton, Mounds View, Shoreview, North Oaks, Roseville., Little Canada, Falcon Heights, and St. Anthony (all aforementioned cities herein "Cit.ies"), all located in the State of Minnesota; and Northwest Youth and Family Services ("lITYP'S"), a Minnesota non-prOfit corporation. 2.00 Recitals, A. NYFS provides programs to meet the development needs of youth and families residing within the Northwest suburbs of Ramsey County, including, but not limited to, . those people residing within the corporate boundaries of the Cities and to students from Independent School Districts 621, 623 and 282. B. Cities intend to act as the sponsors of NYFS by providing financial support and policy guidance for its activities. C. Each City has determined that it is in the best interest of the respective city to support the activities of NYFS and that such activities are beneficial to its citizens. D. Each City has adopted a resolution authorizing the execution of this Agreement pursuant to Minn. Stat. _ 5471.59 and authorizing minilnal financial support for NYFS pursuant to the terms of this Agreement. E. It is the intent of the parties to set forth their respective rights and obligations by entering into this Joint Powers Agreement. 3.00 Terms and Conditions. In consideration of the mutual - undertakings herein expressed, the parties agree as follows: . A. Fundina. 1. ~YFS agrees to use all reasonable efforts to secure _ grants or appropriations from private organizations, the State of Minnesota, federal and county agencies and other legal and appropriate sources. I 2. Each city agrees to pay annually to NYFS an amount equal to $1.20 per capita ("Per Capita Payment") based upon the City's population. The City's I population shall be determined by using the most recent Metropolitan Council popUlation data. The Per Capita Payment may be adjusted annually for I 1 I- I -----.-- ~'-.,. ...... .....................1 ....~.'. ............,......-.....; ... ~u....., ';l Uvl." .............,'-'-'.. ,,'"'.'. ........."....,... -.- ~~~ ,"'......., ~ . inflation/deflation using the index and 1997 as a base year. Any adjustment in the Per Capita Payment beyond those indicated by reference _ to the index shall require approval of each of the Cities. Per Capita Payments shall be made to NYFS on or before January 30th of each year. B. Board of Directors. Each city may appoint a member to the NYFS Board of Directors ("BOard"). In addition, the Board shall consist of those members appointed pursuant to NYFS's Bylaws. C. Bvlaw Additions/Amendments. The Board shall adopt Bylaws requiring an open process for contracting services and prohibiting NYFS from supporting or opposing individual candidates for election to any of the Cities' Councils. D. Continqencies. The obligations of the cities as described herein shall be contingent upon the following: 1. Prior to receipt of Per Capita Payments, NYFS shall submit a written report to the Cities including the proposed budget for the succeeding year. The report shall identify the cost of each service to each City for the previous year and for the succeeding budget year. 2. NYFS shall periodically advise Cities of services _ available through its organization to the Cities residence. 3. NYFS shall establish a sliding scale for counseling services to resident" of Cities and periodically advise Cities of such fees. 4. NYFS shall provide other reasonable information requested by Cities. - 5. NYFS shall purchase a liability insurance policy in . an amount of at least $600,000, naming each of the Cities as an additional insured and shall provide copies of such policies to each of the Cities - annually. 6. NYFS shall provide each City with a copy of its Articles of Incorporation, Bylaws, Amendments I thereto, and the IRS Tax Exempt Status Letter. D. Additional Parties. Upon agreement of at least 50% of the Cities, additional political subdivisions may be I added as additional parties if such additional political 2 I _I I ..'JL-'", UI '!L.1Ll\.JV.' ll'...:"1...'. WJ.....l\.U.l..-Ll oJ "-Ll.....1 , ~'U-U.'j .i.LJLf\..)v.~ (1'\..;.'1. DL.1\U.tJ.;' UJ..::. U<.!u (()<JJ'''" -:t/ -...J subdivisions adopt a resolution authorizing participation . and execute an addendum to these Joint Powers Agreement whereby the additional political subdivisions agree to be bound by the terms of this Joint powers Agreement. E. Tera. This Agreement shall remain in full force and effect for an indefinite term unless any City gives all other parties at least sixty (60) days written notice of its intent to cancel participation in this Agreement. Any cancellation shall become effective December 31st of the year in which the appropriate notices made unless such notice period is modified by all parties in writing. IN WITNESS WHEREOF, the parties have executed this Agreement ' on the dates set forth below. CITY OF ARDEN HILLS CITY OF NEW BRIGHTON By: By: Its: Its: Dated: Dated: CITY OF MOUNDS VIEW CITY OF SHORBVIEW ~: ~: _ Its: Its: Dated: Dated: _ CITY OF NORTH OAKS CITY OF ROSEVILLE -~: ~: I Its: Ita: Dated: Dated: I I I I 3 .. I ----- .:.II- 'I I j..J I . i L.. 1 L..I\"..)V, 'I f I\rl.fl L.U:....l\U.I..""1..." , iJ ..::.: J J I . -t .\.1"%1 .'. -1 L..1L..l\.....JV.l 11\.""'l.tj Ul-.l\.U.'I.""'l --,1_ .....<-.w ,v\.Jv''''- ...'. " . CITY OF LITTLE CANADA CITY OF FALCON HEIGHTS . By: By: Its: Its: Dated: Dated: CITY OF ST. ANTHONY By: Ita: Dated: b/jfNorthwe$t.Agr - - - I I I I 4 I .. I