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Home My WebLink AboutCCP 03-31-1997 I FILE I AGENDA " ARDEN HILLS CITY COUNCIL MEETING NEW BRIGHTON COUNCIL CHAMBERS MONDAY, MARCH 31,1997,7:30 P.M. . NOTE CLOSED EXECUTIVE SESSION I TO DISCUSS PENDING LITIGATION 7:00 P.M. I 7:30 P.M. 1. Call to Order/Roll Call I 7:30 P.M. 2. Approval of Meeting Agenda 7:35 P.M. 3. Public Hearing - 1997 Street Improvement Project I a. Adopt Resolution #97-13, "Establishing the 1997 Street Improvements Assessment Rates"; Adopt Resolution #97-14, "Adopting Final Assessment . Roll"; Adopt Resolution #97-15, "Adopting Final Assessment Roll." 8:45 P.M. 4. Approval of Minutes Ie a. March 10, 1997 Regular Council Meeting b. March 17, 1997 Council Worksession I 8:50 P.M. 5. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a I Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. a. Claims and Payroll I b. Committee Appointments I 8:55 P.M. 6. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. ]n addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that I individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. I 9:00 P.M. 7. Unfinished and New Business NONE I 9:05 P.M. 8. Administrator Comments ~ 9:10 P.M. 9. Council Comments and CommitteelDepartment Activity Reports 9:20 P.M. 10. Adjourn The above time may vary depending upon lenglh of issue discussion I -------- ---------- -~-_.- - . ..;t . . ;", . . I 4\ I April Meetings April 2 Planning Commission 7:30 P.M. . April 14 Council Meeting 7:30 P.M. I April 16 Business Development 8:00 A.M, Committee April 17 Finance Committee 7:30 P.M. . April 21 Council Worksession 4:45 P.M. I April 22 Parks & Recreation 7:00 P.M. Commission April 28 Council Meeting 7:30 P.M. I I April 30 Newsletter Committee 6:00 P.M. ~ ,< I . May Meetings I May 7 Planning Commission 7:30 P.M. May 12 Council Meeting 7:30 P.M. . May 15 Public Safety 7:30 P.M. I Commission May 15 Finance Committee 7:30 P.M. I May 19 Council Worksession 4:45 P.M. May 21 Business Development 8:00 A.M. . Committee May 27 Council Meeting 7:30 P.M. I May 28 Newsletter Committee 6:00 P.M. ~ May 28 Parks & Recreation 7:00 P.M. Commission . I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612 633-7839 {I Last Fax Mar-28-97 01:14 PM I Identification Result Pa~cs Ill>!; Date Time Duration Diaenostic 2972333 OK 05/05 Sent Mar-28 01:07P 00:01:44 002522030022 I 4219511 OK 05/05 Sent Mar-28 01:10P 00:01:44 002522030022 6.0.4 I I I I Ie I I I I I I 1 t' I - I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612 633-7839 t'Last Fax Mar-28-97 09:43 AM I Identification Resull Pa~es ~ Date Time Duration DiafToostic 6310467 OK 02/02 Sent Mar-28 09:34A 00:00:58 002121230020 I 6449446 OK 02/02 Sent Mar-28 09:36A 00:01:09 002121430020 6339550 OK 02/02 Sent Mar-28 09:37A 00:01:12 002120430020 6333846 OK 02/02 Scnl Mar-28 09:39A 00:01:12 002120430020 I 4810551 OK 02/02 Senl Mar-28 09:4IA 00:00:49 002521030022 6461220 OK 02/02 Senl Mar-28 09:42A 00:00:49 002521030022 (,JJA I I I 'tt I I I I I I I .. I ------.- ---- --- P I CITY OF ARDEN HILLS ~ MEMORANDUM DATE: March 28, 1997 . TO: Mayor and City Council . FROM: Brian Fritsinger, City Administrat@ SUBJECT: Administrator Comments for the March 31, 1997 Council Meeting I I NOTE CLOSED EXECUTIVE SESSION TO DISCUSS PENDING LITIGATION I 7:00 P.M. . 1. Approval of Minutes The Council is asked to approve the Minutes of the March 10, 1997 Regular Council meeting and the March 17, 1997 Council Worksession. Ie 2. Public Hearing - 1997 Street Improvemcnt Project a. Resolution #97-13. Establishinl:' the 1997 Street Improvements Assessment I Rates The City Council is asked to adopt Resolution #97-13, Establishing the 1997 I Street Improvement Assessment Rates. This resolution details the rates to be established for reconstruction, reclamation and overlay projects for the 1997 calendar year. . b. Resolution #97-14. Adopting Final Asscssmcnt Roll The City Council is asked to adopt Resolution #97-14, Adopting Final I Assessment Roll. This resolution adopts the assessment roll for those properties with an assessment less than $3,500. These assessments will be spread over five (5) years with an interest rate of eight percent (8%). This is consistent with I previous years' actions. c. Resolution #97-15. Ad01;,Jtinf: Final Assessment Roll . The City Council is asked to adopt Resolution #97-15, Adopting Final Assessment Roll. This resolution adopts the assessment roll for those properties . with an assessment equal to or greater than $3,500. These assessments will be spread over eight (8) years with an interest rate of eight percent (8%). This is consistent with previous years' actions. fI I 11( Administrator Comments for the March 31, 1997 City Council Meeting I Page Two March 28, 1997 -. 3. Consent Calendar a. Claims and Payroll The Council is asked to approve claims in the amount of$95,712.45, and payroll I for the period most recently cnded. b. Committee Appointments I The City Council is asked to consider appointments to the Business Development Committee. I 4. Unfinished and New Business There are no unfinished or new business items planned for discussion at this meeting. I 5. De9artment Report I The City Council will find the department report for each of the various City Departments, except Parks & Recreation. Once Ms. Walsh returns to duty, I expect her to once again submit monthly reports. I a. City Hall Based on the direction provided at the 1997 Retreat, I have begun a review of the .. space needs analysis with our staff. No other new news to report on the issue of site availability. I b. Personnel Policy I continue to make amendments to this document and am still projecting a review I of this policy by the City Council in June. c. TCAAP Activities I I have continued to meet Wayne Gilbert and Mike Fix on continued re-use planning efforts. At this time, I am waiting to hear the results of the Alliant Techsystems briefing of M.G. Monroe, and whether or not the City will be invited I to participate in its own briefing later this spring. d. Newsletter Committee I The Newsletter Committee has published the March edition of the Arden Hills Notes, and is currently working on the April Edition. We have talked to several of I our local businesses, who confirmed receipt of the newsletter. c. 1997 City CouncilJDepartment Head Retreat I I coordinated the 1997 City Council/Department Hear Retreat which was held at the Earle Brown Center in Brooklyn Center. Staff has begun working on its ea implementation plan, which will be presented to the City Council at its April Worksession. I -- ~. Administrator Comments for the March 31, 1997 City Council Meeting Page Three March 28, 1997 I f. 1900 Edlrewater Abatement I Not much activity has taken place on this over the past month. Staff has completed several affidavits and the court date for this case is still scheduled for April 8, 1997. I g. Community Survey. Preliminary Summary Review Decision Resources provided the Executive Summary and presented the results of I the survey to the City Council at its March 10, 1997 meeting. Final cross- tabulations are expected to be completed within the next several weeks. I h. Ouad Ice Arena There were several public meetings held regarding the programming and plan review for the Quad. The City executed the final Master Agreement for the I project. The MASC has begun excavating and moving dirt on the project site. i. Police Protection I The City Managers continue to work with Ramsey County on the goals and objectives for the Crime Prevention Officer. We have also begun to debate the -- idea of a park patrol. In the area of budgeting, we have asked the County to prepare a five-year anticipated budget to assist with planning efforts. I j. Committee Restructurin~ The Administration Department spend a great deal of time working with various members of the City Council on the topic of committee restructuring. This I included a review of the committees, appointments, committee operations, and several other related topics. I k. Miscellaneous In the area of personnel, I completed several more performance reviews and attended the third of five classes towards my Public Human Resources certificate. I Our departruent attended the City Clerks Conference, and obtained several new ideas to assist with liquor licensing and data practices. I I am working on a computer needs analysis for our computer system, specifically looking at our network server needs. I've also been monitoring the various legal I cases on which our attorneys are working. The Administration Departruent has also been actively involved with Mr. I Ringwald on evaluating the options and activities necessary to develop the Gateway Business District. I- I .. . 1 CITY OF ARDEN HILLS " MEMORANDUM DATE: March 27,1997 . TO: Brian Fritsinger, City Administrator ~. FROM: Dwayne Stafford, Public Works Superintendent I SUBJECT: 1997 Street Improvement Assessment Hearing I Backflround The City Council at it's March 17, 1997, Worksession briefly reviewed the proposed assessment I roll for the 1997 Street Project. The City Council was provided information to assist it with several of the related decisions which need to be made at the assessment hearing. As the City Council prepares to adopt the resolutions identified below, it will need to resolve the following issues: I . Scope ofproject . Assessment rate I . Property specific adjustments . Response to written objections Ie Atta~ed are three (3) resolutions and related assessment roll for the 1997 Street Improvement Project. I Resolution #97-13, will state the amount (rate) to be assessed per assessable foot offrontage, 'as per the City's Assessment Policy. The scope of work which the Council decides to undertake in 1997 I affect the rate to be assessed on properties affected by reconstruction. Resolution #97-14, relates to the assessment roll for properties to be assessed for less than $3,500. I This includes all of the properties included as overlay projects and a number of the properties on streets to be reclaimed or reconstructed. These assessments are proposed to be spread over five (5) years with an interest rate of eight (8%) percent. I Resolution #97-15, relates to the assessment roll for properties to be assessed for an assessment equal to or more than $3,500. These assessments are proposed to be spread over eight (8) years . with an interest rate of eight (8%) percent. Council had previously asked that various Committee's review the Assessment Policy and how it I relates to those property owners whose property abuts County roads and to owners of corner lots. The City of Arden Hills Public Safety Commission, having reviewed and discussed the City's I Assessment Policy recommends to Council that those property owners along County roads be assessed for Street Improvements in the manner provided for within the current City's Assessment Policy. The Commission has not yet completed its review of the corner lot portion of the policy. ~ . -~~ . 'I Staff Recommendation I Staff recommends the Council adopt the following resolutions. 1. Resolution #97-13 establishing the assessment rates for the 1997 Street Improvement .. Projects. 2. Resolution #97-14 approving the attached assessment rolls for those assessments under I $3,500. 3. Resolution #97-15 approving the attached assessment roll for those assessments equal to or I over $3,500. I I I I .... .. .' I I I I I I I .. I .'-.........- I. Ie STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS I RESOLUTION 97-13 I A RESOLUTION ESTABLISHING THE 1997 STREET IMPROVEMENTS ASSESSMENT RATES I WHEREAS, upon completion of a preliminary report, the City of Arden Hills ordered the making of the 1997 Street Improvements; and, I WHEREAS, the City of Arden Hills authorized the preparation of detailed plans and specifications addressing the necessary requirements of the 1997 Street I Improvements; and, WHEREAS, the City Engineer has determined that the 1997 Street Improvements might consist I of three distinct levels of street reconstruction, rehabilitation, or maintenance; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF I ARDEN HILLS, MINNESOTA: 1. ... The residential property assessment rate for complete street reconstruction, including II pavement removal, subgrade correction, grading, compaction, concrete curb and gutter construction, paving, and restoration shall be established at $ per assessable foot of frontage, as per the City's assessment policy. I 2. The residential property assessment rate for pavement rehabilitation in the form of bituminous reclamation, including pavement removal, compaction, paving, and restoration I shall be established at $23.71 per assessable foot of frontage, as per the City's assessment policy. I 3. The residential property assessment rate for bituminous milling and overlay improvements shall be established at $4.97 per assessable foot of frontage, as per the City's assessment 1 policy. PASSED AND ADOPTED this 31st day of March, 1997. I Dennis Probst, Mayor I ATTEST: I Brian Fritsinger, City Administrator It I 520/080.2404.mar :.:.-..... ------_.--- I. ,. . I. STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN fiLLS I RESOLUTION 97-14 1 A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL WHEREAS, upon due notice properly made as required by law, the Arden Hills City Council has I met and heard and passed upon all objections to the proposed assessment for the 1997 Street Improvement and has determined the amount to be assessed against each individual property as the Council deems just; I NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: . 1. The final assessment roll, a copy of which is attached hereto and incorporated herein by this reference, is hereby accepted and adopted and shall constitute the special assessment against the I lands therein named. Each such tract of land in the assessment roll is hereby found to be benefitted by the improvement in an amount not less than the amount of the assessment levied against it. 1 2. Such assessment shall be payable in equal annual installments, including both principal and idterest, amortized in such amount annually as is required to pay the principal with interest at 8 % .. over a period of five years for those assessments less than $3,500.00 in value. 3. The owner of any property so assessed, may, at any time prior to certification to the County 1 Auditor of the assessment or the first installment thereof, pay to the City Treasurer the whole of the assessment on such property, with interest accrued to the date of payment; except that no I interest shall be charged if the entire assessment is paid within 30 days after the adoption of this Resolution. Prepayment may also be made after the certification of the assessment or first installment thereof by paying to the City Treasurer/County Auditor the entire amount of the I assessment remaining unpaid with interest. In the case of a payment made before November IS, interest will be calculated through December 31 of the year in which payment is made. If payment is made after November IS, interest will be calculated through December 31 of the next succeeding I year. 4. The City Administrator shall transmit to the County Auditor a certified duplicate of the attached 1 assessment roll to be extended on the property tax lists of the County. Such assessment shall be collected and paid over in the same manner as other municipal taxes. I PASSED AND ADOPTED BY TIlE CITY COUNCIL OF THE CITY OF ARDEN HILLS TIllS 31st DAY OF MARCH, 1997. I ATTEST: Dennis Probst, Mayor .- Brian Fritsinger, City Administrator I 520/08o-2404.mar --,",. --------- I' . I . I ~~~~~MO~~~~~~~~~~~_~MN~~~~I'~ :'0./;:; ~ ("j C"1 ~ ~ ~.-; -; q ~ r-; ~ ~ r; ~ l'-; 'd;~: ~ C'>! ~ ~ r-: q r-: '.q 0:: I ~~.~ ~MM~M~MNM~N~~__O~~ON~N~~~~O _..'..", MMMNNN_~N~~_MM~~~~N~~~~__O_ o O. 'z;; I.f"'l v-. Ir, f"". -.:t Il"l \0 "IT 11"', oet ....... 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I I I ~ ~ STATE OF MINNESOTA COUNTY OF RA1VrSEY CITY OF ARDEN IDLLS RESOLUTION 97-15 I A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL 'WHEREAS, upon due notice properly made as required by law, the Arden Hills City Council has I met and heard and passed upon all objections to the proposed assessment for the 1997 Street Improvement and has determined the amount to be assessed against each individual property as the Council deems just; I NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: I 1. The final assessment roll. a copy of which is attached hereto and incorporated herein by this reference, is hereby accepted and adopted and shall constitute the special assessment against the I lands therein named. Each such tract of land in the assessment roll is hereby found to be benefitted by the improvement in an amount not less than the amount of the assessment levied against it. I 2. Such assessment shall be payable in equal annual installments, including both principal and i~rest, amortized in such amount annually as is required to pay the principal with interest at 8 % lit over a period of eight years for those assessment amounts equal to or greater than $3,500.00 in value. I 3. The owner of any property so assessed, may, at any time prior to certification to the County Auditor of the assessment or the first installment thereof, pay to the City Treasurer the whole of the assessment on such property, with interest accrued to the date of payment; except that no I interest shall be charged if the entire assessment is paid within 30 days after the adoption of this Resolution. Prepayment may also be made after the certification of the assessment or first installment thereof by paying to the City Treasurer/County Auditor the entire amount of the I assessment remaining unpaid with interest. In the case of a payment made before November IS, interest will be calculated through December 31 of the year in which payment is made. If payment is made after November IS, interest will be calculated through December 31 of the next succeeding I year. 4. The City Administrator shall transmit to the County Auditor a certified duplicate of the attached I assessment roll to be extended on the property tax lists of the County. Such assessment shall be collected and paid over in the same manner as other municipal taxes. I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN lllLLS TIDS 31st DAY OF MARCH, 1997. I ATTEST: Dennis Probst, Mayor I- . Brian Fritsinger, City Administrator I 520/080.2404.mar :.,' ".' ....-i..-- I~ ' 11 . 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'" Q'\~.s ~ ~ I ~ 0- o~:a .i;' -" '" ~ 8 .-: 00 z ~ " & OIl ~ ~ ~ ~ ",...0( "". v:5~ ..: -" o '" >. ~ 8 '" 8 ... Q'\.... ~ I ... .... = < ...... " ~ CiS ~ ~ ~ " " >-l >-l >-l .... 0 ~ u '" z .. ..,..' 0 ll'. / / U I ..,.."..", '" ~ ... >Il [ I [ Ii'., <'". ... ,,", ~ ~ ~ ~ I 0 0 8 / 0 0 N >-l Ii, I I I I~ ~ I IJ~ ~ ~ ~ ~ N N N N ~ ~q [ I I '" 0 <,", '"' <'". I ~ ~ f-< N N N '" '" [ I I " I I Q ~ ~ ~ " z I Ii " " <: I I I .c ~ ~ ::>:: ... ... ... " 0 <,", '"' <'". '" f-< ~ - ~ I '" " ~ g "'u '" .... '" -I N N N I .' DRAt I MINUTES I. CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 10, 1997 I 7:30 P.M. - NEW BRIGHTON COUNCIL CHAMBERS I CALL TO ORDER/ROLL CALL I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. I Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, Susan Keirn, and Paul Malone. I Absent: None. I Also present were City Administrator, Brian Fritsinger; City Accountant, Terry Post; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; Administrative Secretary, Sheila Stowell; and Recording Secretary, I Cindy Schneider. ADOPT AGENDA .. MOTION: Aplikowski moved and Malone seconded a motion to adopt the agenda for the I March 10, 1997, Regular City Council meeting as presented. The motion carried unanimously (5-0). I APPROVAL OF MINUTES A. February 24,1997, Regular Council Meeting I Councilmember Malone requested the following changes: I Page 5, paragraph 1: "Councilmember Malone stated the Citv had received some complaints..." Page 9, paragraph 2: Change "MNDOT" to "Metropolitan Council". I Brian Fritsinger, City Administrator, requested the following change: I Page 3, paragraph 2: "Ms. Rem indicated she would suggest that this change be made." I MOTION: Malone moved and Aplikowski seconded a motion to approve the February 24, 1997, Regular Council Meeting minutes as amended. The motion carried f' unanimously (5-0). I UKAtl '. ARDEN HILLS CITY COUNCIl, - MARCH 10 1997 2 CONSENT CALENDAR .- A. Claims and Payroll I D. IRS !'vfilcagc Ri2:ilnbursC111cnt MOTION: Malone moved and Keirn seconded a motion to approve the Consent Calendar as I submitted and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). - PUBLIC COMMENTS Mayor Probst invited the audience to address the Council on any issue not already on the agenda. - There were no public comments. - UNFINISHED AND NEW BUSINESS I B. Resolution #97-12, Designating "No Parking" Restrictions on Both Sides of Trunk Highway 96 Within the City of Arden Hills - Dwayne Stafford, Public Works Superintendent, reviewed for Council that all of Highway 96 within the City of Arden Hills is scheduled for re-construction, the first segment to be completed .. in 1998 and the remaining segment in the year 2000. This reconstruction will include four traffic lanes, plus turning lanes. Although paved shoulders will be available along portions of the road for emergency stopping, the high volume of traffic, the speeds and the narrower shoulders I (approximately 10 feet in width) will prohibit safe parking. The Ramsey County Project Engineer for the Highway 96 reconstruction has asked each City - along the Highway 96 corridor to adopt a resolution banning parking on either side of the highway at any time. Mr. Stafford requested that the City Council adopt the attached resolution. I Councilmember Malone inquired if Ramsey County would be financially responsible for signage announcing the parking ban. Mr. Stafford stated he believed this to be the case. - Mayor Probst inquired if there have been parking issues along Highway 96 in the past. Brian Fritsinger, City Administrator, stated occasionally a semi truck will park overnight, but this has I not been a major concern. There is also occasional spillover parking from the Orthodox Church, but this also has not created any major problems. MOTION: Malone moved and Aplikowski seconded a motion that the City Council adopt - Resolution #97-12, Designating "No Parking" Restrictions on both sides of Tnmk: Highway 96 within the City of Arden Hills. The motion carried I unanimously (5-0). .. - I' Ut<Atl AR1,Y!:::N HILLS CITY COUNCIL - MARCH 10 1997 3 ~. Councilmember Aplikowski requested clarification that Highway 96 within Arden Hills was not scheduled to be completed until the year 2000. Mr. Stafford replied the section from Highway I 10 to Lexington A venue is scheduled for completion in 2000. The portion from Old Highway 8 to lIigh\vay 10 is scheduled for c0111plctioll in 1998. I Mayor Probst indicated the City had asked for this reconstruction work to be moved forward on the schedule, and stated his preference to continue doing so. Mayor Probst further inquired if I there would be an overlay from Highway 10 to Lexington Avenue. Mr. Stafford stated that would be the case. I A. Decision Resources Presentation of Community Survey Results I Mr. Bill Morris of Decision Resources, Ltd., gave a presentation of the recent Arden Hills Community Survey, which his company recently completed for the City. This study contains the results of a telephone survey of 403 randomly selected residents of the City of Arden Hills. The I survey responses were gathered between January 9 - 23, 1997. The average interview took 26 minutes, and there was a refusal rate of 3%. In general, random samples such as this yield results projectable to the entire universe of Arden Hills residents within a :1:.5.0 percentage points in 95 I out of 100 cases. Mr. Morris presented the results of the following questionslresponses: .. Quality of Life Ninety-seven percent rated the quality of life in Arden Hills as either excellent or good. This is I higher than the suburban norm and places Arden Hills among the strongest ratings within the Metropolitan Area. I Most Liked Thing about Community Location was rated the highest at 38%. Also scoring high in this category were high quality I schools, available housing, open spaces, and well-run community. Least Liked Thing about Community I Fourteen percent disliked nothing about the City. This group is known as "Boosters", and, while the level of this group has dropped since the last survey, it is still approximately twice as high as the suburban norm. Other things mentioned in this category were Unsure (22%), Lack of City I Services (15%), High Taxes (10%) and Traffic Congestion (10%), Sense of Community I Fifty-nine percent reported an excellent or good rating in this category, which is an exceptional number for the Metropolitan Area. I Value of City Services in Relation to Taxes Eighty-three percent rated this issue as excellent or good, which exceeds the suburban norm for " this category. I L..tT,- /".U I ARDEN HILLS CITY COUNCIL - MARCH 10. 1997 4 '. Property Tax Increase .. When asked if a property tax increase would be favored to maintain services at their current level, 48% were in favor and 38% were opposed. I Ratings of Current Services I Residents rated Police (85%), Fire (82%) and Park Maintenance (86%) as either excellent or good, which is an increase from the previous survey. Residents also rated Snow Plowing (80%) and City Street Repair (68%) as excellent or good, however this is a decrease from the last I survey. Mayor & City Council . Forty-three percent of the residents have a good/fair knowledge of the actions of the Mayor and City Council. The Mayor and City Council enjoy an approval rating of 66%, which is among the top in the Metropolitan Area for the last two years. . City Staff I Thirty-eight percent of residents reported either some or a lot of contact with City Staff. Of those, 78% gave the City Staff an excellent/good rating, which is among the top ratings in the Metropolitan Area. I Crime in Community Only 16% of residents indicated that crime was a major concern in Arden Hills. .. Contact with City Hall Fifty percent of residents surveyed reported some sort of contact with City Hall in the last year. I Over 75% of these residents approved of the quality of service they received, especially from the Information Desk, which received a 90% approval rating. Development Policies I Fifty-eight percent of residents could be considered pro-development, while 51 % approve of some financial incentives to encourage development. Residents strongly favored development of . parks and open space, a quality sit-down restaurant, and senior citizen housing. Residents strongly opposed development of mobile home parks and apartment buildings. I TCAAP Plans Eighty percent of residents are aware of the current plans for the TCAAP property, and 69% I approve of those plans. Funding Responsibility . Fifty-six percent ofresidents believe sidewalk and trail improvements should be paid for from City funds, but City funding of street reconstruction was favored by only 45%. I .. . I' DRAkcr ARDEN HILLS CITY C01,JN<;;IL - MARCH 1 o. 1997 5 1 I- Communications The City's Newsletter, Arden Hills Notes, are received and read by 77% of the residents surveyed. The discontinued Town Crier, however, had an almost universal accessibility rating, which jJlac~J il illllUllg lhl: high<:sl in the MellO Area ill lhis call:gury. I Summary I In summary, it was found that Arden Hills residents are somewhat benign regarding tax issues at the current time, and are in favor of judicious expansion/development. The biggest difference of opinion between residents was regarding the role of government, with opinion split between the I residents that have lived in Arden Hills more than 25 years and the relatively new residents of less than 15 years. I Mayor Probst requested clarification of the "newcomers" and "long-term" residents' opinions and feelings. Mr. Morris replied these are two distinct groups with two very distinct and different philosophies. He explained the long-term residents moved to Arden Hills mainly from I St. Paul, in part to escape the high taxes, and therefore favor less government services. The newcomers to the community have moved mainly from other suburbs or out of state, and are willing to pay more taxes for more government services. I Councilmember Malone inquired if a shift in attitude could be anticipated as this group of relative newcomers become long-term residents. Mr. Morris replied this was not something he .. was able to predict with any degree of certainty. I Councilmember Malone inquired how many calls were made in total, and commented on the low rate of refusals for this survey. Mr. Morris replied there were 416 calls made all total, and added that quality of life surveys generally are received more favorably by recipients than other types of I surveying or telemarketing. Mayor Probst noted the response regarding a new City Hall was about the same as the last I survey. Mr. Morris replied residents reported a need for meeting space within the City, but want to make sure the project is cost-effective. I Mayor Probst inquired regarding the residents' knowledge ofTCAAP activities. Mr, Morris replied the residents are very well-informed and have well-developed feelings on this issue. I C. Committeeffask Force Appointments Mayor Probst reported on his evaluation of the activities of the current Economic Development I Committee. He proposed the creation of two separate groups - a Business Relations Committee, which would be redefined from the existing one, and a Business Development Task Force. I Mayor Probst further stated he believes a need exists for the creation of a Highway 96 Task Force. " I DRAFT '. ARDEN HIT .LS CITY COUNCIL - MARCH 10. 1997 6 Councilmember Aplikowski noted that the proposed activities of the Business Relations I -I Committee seem to be the same as the present committee. She inquired if the need truly exists for two groups, and expressed concern regarding additional Staff time. Mayor Probst replied that ,yit'}, the evistpnre o-f'q cnmmlttpc ...nrl a t'lC'v -for"""" mor" n,...o.....,'...... -f...."rn th,... ""'on'tr.'ln;h, co"1d 'he ........ .. '-'A~v Ll.-. .",...A.U.'-' ..u....... "--"..... ~'-.....'...A "'1" y........l..lv.iAi............ ....<.-......) .......1. v. involved in making sure the City is moving in the right direction. He agreed there would be a I need for additional Staff time at the outset, but believes the committee and task force would be able to handle their own work in the future. Councilmember Malone remarked on the large work load involved in the proposed activities of I the committee and task force. Councilmember Aplikowski suggested that both these groups should be committees, instead of . one being named a task force. She also remarked it is not known at this time if all of the present committee members will be able to return to the committee this year. Mayor Probst agreed he . has not been able to confirm the availability of all members at the present time. He also agreed the Business Development Task Force could instead be called a Committee. I Councilmember Hicks agreed that the Business Development Task Force should be known as a Committee, because of the broad agenda it covers. I Mr. Fritsinger distributed a bench handout from an individual who is interested in being on the Business Development Committee beginning in April. .. MOTION: Malone moved and Hicks seconded a motion to approve Mayor Probst's appointments to the Business Relations Committee and Business Development I Committee. The motion carried unanimously (5-0). Mayor Probst reiterated his proposal for the creation of a Highway 96 Task Force, made up of I members from the following groups: City Staff; City Council; Planning Commission; Business Development Committee; Public Safety Commission; National Guard; Alliant Tech; 2-3 residents along Highway 96, and a church on Highway 96. It is his desire that this group meet 3- 1 6 times over the next 2-3 months to discuss issues and make recommendations, specifically on drainage issues and aesthetics. It is the Mayor's opinion that, while Arden Hills should not . necessarily match exactly what has been done along Highway 96 in Shoreview, the Task Force needs to look at what has been done in that city. The Mayor stated since the portion between Highway 10 and Old Highway 8 is scheduled for completion next year, it is his desire to give I Ramsey County the City's recommendations and proposals before this work is started, not after it is completed. Councilmember Aplikowski requested clarification that the residents on this Task Force would I be Arden Hills residents. Mayor Probst replied that would be the case. I .. . I'. D':'\ ;, p~ ~.~ , J \" j ~\. Ji""i ~~ ' ARDEN HILLS CITY COUNCIL - MARCH 10. 1997 7 I ,. Councilmember Aplikowski requested clarification regarding the activities of this task force, that it would be mainly collecting information and reporting to the City Council. Mayor Probst agreed with this assessment, and stated he wants to make sure the City has a final say in this pf0jcct 0(;ful"c tht: work is Clllllpldcd. I MOTION: Aplikowski moved and Keirn seconded a motion to establish the creation of a I Highway 96 Task Force, with the names for the committee to be proposed within the next 8-10 days. The motion carried unanimously (5-0). I Mr. Fritsinger reported a possible conflict has arisen regarding the Arden Hills Human Rights liaison to the State of Minnesota's Human Rights Commission. He stated that, since Arden Hills has not re-appointed their own Human Rights Commission, the City may not be allowed to I appoint a liaison to the State. He will be following this development and will report on the final outcome. I Mr. Fritsinger inquired if there had been any contact with Mayor Martin of Shoreview regarding the Youth Commission. Mayor Probst replied he has been in contact with Mayor Martin, and, although there is interest from both Cities in ajoint youth committee, he has not followed up on I this as of yet. Councilmember Aplikowski stated that she has no strong feelings either way in regard to a joint .. committee, but these committees in general seem to target parents more than children. She stated kids are already involved in church groups, Scout groups and other activities, and inquired where I the City would find enough kids for this venture. Mr. Fritsinger inquired if the activities of this youth committee were to be geared toward keeping I youth out of trouble, or ifit was for getting youth more involved in the City. Mayor Probst replied he does not have great expectations for this joint committee, at least not at the present time. He stated Shoreview has been actively trying to recruit prospects for this group without I much luck. He stated he envisions an informal forum for youth to discuss an issue of interest to them, such as the City.s plans for the TCAAP property. He stated they would not need to meet often, once a month or once per quarter would be sufficient. I Councilmember Aplikowski suggested recruiting not just high school youth, but junior high youth as well. In her experience, high school youth tend to be busier, as they usually have part- I time jobs and a fuller social life. I Mayor Probst stated he hopes to begin this process in the next 4-6 weeks. Councilmember Aplikowski suggested trying to make use of groups that are already formed, I such as Boy Scouts, Girl Scouts, or the Sheriffs Patrol Youth Group. She agreed that ajoint venture with Shoreview would probably be more effective. ~ - DRAFT I ARDEN HILLS CITY COUNCIL - MARCH 10. 1997 8 I D. Committee Structure/Role Review .. Mr. Fritsinger reviewed for Council that, after appointments to most of its committees and commissions were made at the February 10, 1991 meeting, a discussion was held regardmg a variety of committee-related issues. The City Council at that time expressed a desire to resolve I these issues, which included role of staff, role of Council Liaison, role of committee, number of unexcused absences, number of members, and service on multiple committees. At this meeting, I the City Council also directed staff to outline each of these issues and provide the information for review and direction. Mr. Fritsinger referred to his memo dated March 4, 1997, and asked for a discussion of the issues I contained therein. Mayor Probst observed with reference to minutes, some committees and commissions take their I own, sometimes Council members perform this duty, and sometimes staff secretaries take minutes. I Councilmember Aplikowski commented that no committee she has been associated with has ever refused to do their own minutes. She further commented with regard to the unexcused absences I issue, that she would prefer not to have a valuable member of a committee dropped simply for this reason. Mr. Fritsinger stated Staffis requesting clarification on the unexcused absences issue, and that .. the preference is to have as many committee members present and involved as possible. Councilmember Aplikowski suggested some type of a system be put in place to track attendance. I Mayor Probst commented that the word "unexcused" could probably be dropped from the I language. He stated this had been an issue with the Planning Commission in the past, and that it has now been resolved. I Councilmember Malone suggested a formal document be prepared stating these policies and given to each member of each committee and commission. Councilmember Malone further I suggested that the City Council formally approve the contents of Mr. Fritsinger's memo and advise that the recommendations be put into practice immediately. Councilmember Aplikowski suggested that Committee chairs be required to provide agendas and I any information that Staff needs. Mr. Fritsinger stated this would best be handled between the Committee chair and the Council or Staff liaison. I Mayor Probst noted that a formal motion was probably not needed for City Council to endorse I these policies. .. - --- -..-- - I. . . DRAfT ARDEN HILLS CITY COlJNelL - MARCH I O. 1997 9 I it Councilmember Hicks suggested the phrase "unexcused absences" be changed to "committee attendance", and that all committee members should be asked to notifY Staff when they are unable to attend a scheduled meeting. I Councilmember Keirn requested a minutes template be distributed to all committees, to assure consistency in the appearance of the minutes. I ADMINISTRA TOR COMMENTS I There were no Administrator comments. COUNCIL COMMENTS I Councilmember Hicks observed there are a large number of potholes in the City, and inquired if these were scheduled to be repaired within the next four weeks. I Mayor Probst inquired if the majority of potholes were on older streets or on the newly reconstructed ones. Mr. Stafford replied that County Road F is showing a few cracks that will I have to be sealed over the summer, but basically the reconstructed streets are holding up well. Councilmember Malone noted that the pedestrian bridge in Mounds View has been deleted from Ie their agenda. He suggested that it may be appropriate for Arden Hills to pursue this funding for a pedestrian trail on Highway 96 over Highway 10. I Councilmember Malone urged the City to pay close attention to the new lighting on Highway 96, as he has seen new lighting recently in the area that he feels to be unsafe. I Councilmember Aplikowski reported she will be attending the Ramsey County Sheriffs tour on Wednesday, March 12, 1997. I Councilmember Aplikowski asked if the City will continue to receive an issue of Governing magazine. Mr. Fritsinger stated the City would continue to receive this publication. I Councilmember Aplikowski commented she has recently spoken with the Ramsey County Engineer regarding the Highway 96 project as it impacts Arden Manor. Ramsey County is still I attempting to save as many homes as possible. Councilmember Keirn advised she may be late to the Council Worksession scheduled for I Monday, March 17, 1997. I Councilmember Keirn asked Mr. Stafford to consider salting and sanding a portion of Stowe A venue that is iced over and has many ruts, as she considers it a dangerous section of street. Mr. Stafford indicated he would be viewing this street the next day. A discussion ensued regarding -- the general condition of the streets and County Roads in Arden Hills. I - ----------- DRAfT . .. .1 ARDEN HILLS CITY COUNCIL - MARCH I O. 1997 10 I Mayor Probst noted the Suburban Chamber of Commerce has two upcoming meetings scheduled .. with Legislators, on March 14 and April II, 1997. He stated these would be worthwhile for Council members to attend, ifpossible. Mayor Probst reported The Quad City Ice Arena will formally present their first public proposal I on March 11, 1997, at 6:00 p.m. Mayor Probst noted Alliant Techsystems will brief the Army on their activities this week. I Although the City has not been invited to this briefing, the Mayor is hopeful the City will be asked to participate in the next level of discussions. Mayor Probst stated the National Guard I seems optimistic regarding the transfer and continues to be willing to work with the City. Mayor Probst complimented Staff with regard to the City survey. He feels it is good news for I the community, and feels this positive survey shows the City is on the right track. ADJOURN I MOTION: Malone moved and Hicks seconded a motion to adjourn the meeting at 9:00 p.m. The motion carried unanimously (5-0). I .. Dennis Probst Brian Fritsinger Mayor City Administrator I NOTICE OF MEETINGS I The next regular City Council meeting will be held March 31, 1997, at 7:30 p.m. at the New 1 Brighton Council Chambers. I I I I .. I -- ---------..-- I ~ DRAFT I MINUTES " CITY OF ARDEN HILLS, MINNESOTA WORKSESSION MONDAY, MARCH 17,1997 4:45 P.M. - ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH I CALL TO ORDER/ROLL CALL 1 Pursuant to due call and notice thereof, Mayor Probst called to order the City Council Worksession at 4:45 p.m. Present were Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks and Paul Malone; City Administrator, Brian Fritsinger; City Accountant, I Terry Post; Public Works Superintendent, Dwayne Stafford; Community Development Director, Kevin Ringwald; Administrative Secretary, Sheila Stowell; Greg Stonehouse and Terry Maurer, 1 Consulting Engineers; and Tony Bennett, Ramsey County Commissioner. Councilmember Susan Keirn arrived at 4:50 p.m. I APPROVAL OF MEETING AGENDA Mayor Probst suggested that Items 5(a), Gateway Business District, and 5(b), Water Meter I Replacement, be reversed on the agenda under "City Issues - Long Term" to allow for more discussion time on the various Gateway Business District issues. Ie INTRODUCTION Community Development Director, Kevin Ringwald, introduced David Scherbel, City Building I Inspector. Mayor Probst and City Councilmembers welcomed Mr. Scherbel. CITY ISSUES - SHORT TERM I a. Review Council Retreat Preparation Items I City Administrator Fritsinger reviewed tinallogistical preparations for the City CouncillDepartrnent Head Retreat scheduled for Friday and Saturday, March 21 and 22, 1997 at the Earle Brown Center in Brooklyn Center. I Mr. Fritsinger advised Councilmembers that the Department Heads were preparing weekly task lists to assist in prioritization of work schedules, and suggested I Councilmembers may wish to compile a list of various items and issues they wished to discuss at the Retreat. I Mr. Fritsinger requested any Council suggestions be brought to his attention prior to his tinal discussions with Dennis Cheesebrow, facilitator with TeamWorks. Councilmembers requested a summary of the 1996 Retreat, along with the location and I directions for the Earle Brown Center and tinal schedule. .- Councilmember Aplikowski requested that the information be provided to all Councilmembers, not just a select few. I ---.-- DRAFT ~ '. ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 17. 1997 2 . b. Review Town Hall Meeting .. City Administrator Fritsinger requested Council follow-up direction from the 1997 Town . Hall meeting, and any planning requests for a 1998 Town Hall meeting. Mayor Probst confirmed with Councilmembers that the consensus was to hold a Town . Hall meeting in 1998. Discussion ensued regarding the timing of the 1998 Retreat, with City Administrator . Fritsinger inquiring whether or not to hold the City CouncillDepartment Head Retreat before the Town Hall meeting. Councilmember Keim responded, "yes," to be able to start with a clear agenda for the . year; Councilmember Aplikowski responded, "yes," since the focus would already be there, but to consider late January; and Mayor Probst responded, "no," as this would . allow for limited reaction time. There were no further Council comments. c. Review 1997 Street Improvement Assessments . Consulting Engineer, Greg Stonehouse, reviewed the overall status of the 1997 Street Improvements, along with his March 13, 1997 Memorandum outlining the preliminary assessment roll and related maps, separately highlighting those streets selected for street .. reconstruction, and those designated for overlay. The reconstruction assessment is substantially higher than previous years, estimated at $43.21 per front foot based upon . unit prices. Mayor Probst called for discussion. . Councilmember Malone brought to the Council's attention the assessment of the Reiling property on the north side of Arden View Drive. Councilmember Malone advised I Councilmembers that Mr. Reiling had been assessed when Arden View Drive was built, but had appealed and since the land remained vacant, Mr. Reiling may have a valid concern regarding additional benefits to the property. Discussion continued regarding I whether the drainage easement issue had ever been settled. City Accountant, Terry Post, stated that he had been contacted by Mr. Reiling, and his specific concern apparently concerned the character of the land, with Mr. Reiling contending that the pond areas I along Arden View Drive were unbuildable. City Administrator Fritsinger confirmed that assessment notices had been mailed listing . the figures shown on the preliminary assessment rolls prepared by Mr. Stonehouse. Mr. Fritsinger sought specific Council direction regarding the rate to be used, specific . properties of concern or odd-lot issues, and the final scope of the project. Councilmember Malone stated that the Council needed to deal with both the rate and -- scope of the project as one item, and referred to the March 14, 1997 Memorandum I -------------- I , DRAFT ~. ARDEN HILLS CITY COl)NCIL WORKSESSION - MARCH 17. 1997 3 I prepared by City Accountant Post. Discussions included the amount of cash available for I the project; the possibility of dropping Hamline and/or Snelling A venues; and consideration of potential unit cost for future assessments rather than by front footage. I Mayor Probst polled the Councilmembers at this time regarding reconstruction of the Hamline and Snelling portions of the project: I Councilmember Hamline Snelling Aplikowski Drop Keep Hicks Drop Drop (from a budget standpoint*) I Keim Drop Drop Malone Drop Drop Probst Drop Drop I *Councilmember Hicks suggested that one or the other of these streets be considered this year, as they both will need to be reconstructed at some point. I Mayor Probst requested clarification from City Administrator Fritsinger on several procedures regarding the public hearing process. Mr. Fritsinger addressed Mayor .. Probst's concerns that the public hearing was to gain public input from residents, and at that time, the Council could make the decision on the final scope of the project. I Councilmembers again referred to the baseline and five alternatives and assumptions compiled by City Accountant Post. I Mayor Probst questioned whether staff had been given sufficient direction this evening to prepare for the public hearing. The consensus of the Council was to keep the assessments I in the $38.00 range, remove Hamline and Snelling from the project scope, and have several options available for presentation purposes at the public hearing. I Consulting Engineers Stonehouse and Maurer were directed to calculate rates for all options and alternatives as discussed, in accordance with the City's current Assessment Policy. I City Administrator Fritsinger addressed several public concerns which had been brought I to his attention regarding the current assessment policy which included; corner lot assessments, lack of understanding regarding the property owners' ability to amortize the assessment, hardship deferrals, and cul-de-sacs. I Councilmember Keim brought to the attention of Councilmembers and staff that the ft County Assessor considers corner lots to contain no added value, particularly when improvements are completed on the side lot, not the front footage side ofthe house. I UKAfT . I ARJlEN HILLS CITY COUNCIL WORKSESSION - MARCH 17 1997 4 .1 City Administrator Fritsinger and City Accountant Post stated they had researched the I city vs. suburban corner lot valuations used by assessors, and the only consideration used I by Ramsey County assessors was the size of the lot, not the street location of the lot. Discussion was held regarding changes to consider in the existing Assessment Policy, the I status the Finance Committee and Public Safety Commission's review of the policy, and whether their recommendations would be available for consideration for 1997 improvements. I TONY BENNETT. RAMSEY COUNTY COMMISSIONER Mayor Probst turned the meeting over to Commissioner Bennett for his comments. I Commissioner Bennett expressed his appreciation to the City Council for inviting him, and I reviewed his involvement in govemment, and basic philosophy. Commissioner Bennett stated he had an "open-door" policy and his view of city govemment was, "It's your city, if you need help, call." I Commissioner Bennett discussed a variety of issues, and had an interactive discussion with City Councilmembers on subjects including: .. Highway 96 Construction I Addressed the overlay planned from Lexington to Highway 8 this spring, stating that the project continued to be on schedule at this time, but advised the City they should anticipate some traffic problems during the reconstruction process. I TCAAP Expressed his knowledge of the frustration the City was experiencing in working with I several government agencies and the military on the re-use of this property. He clarified the County is still interested in the joint Public Works facilities project. Lexington Intersection I Expressed his concerns regarding Karth Lake residents, the possibility of signals at Amble and Lexington, and possible solution with a four-lane road at this bottleneck area. I Tony Schmidt Park Stated this was high on the Ramsey County Park Board's priority list, except that CIP I funds are not available at this time, other than for the $300,000 allocated in the CIP Fund for 1997 design work. The work will continue over a three-year time span with I completion in 1999. Some construction was scheduled to start this fall. Commissioner Bennett mentioned a new appointment, Roger Hauck, to the Ramsey County Park Board, .. stating Me. Hauck was the former Senior Vice President of MSI and brought strong fiscal abilities and excellent long-range planning skills to this County appointment. I I A L.n, i-\ r I I ARDEN HILLS CITY COUNCIL WORKSr;SSION - MARCH 17. 1997 5 ,. Commissioner Bennett discussed possible avenues for additional park improvement I funding, with Mayor Probst supporting a potential trail system connection to Long Lake. Commissioner Bennett again stated that Tony Schmidt Park was a number one priority for the Ramsey County Park Board. Commissioner Bennett referred to correspondence I between his office and Greg Mack, Ramsey County Parks and Recreation Director, and read an excerpt regarding additional funding being available in 1998 for the trail system north of Lake Johanna Boulevard, replacement of the picnic structure at Tony Schmidt I Park at an estimated cost for 1998 improvements in the amount of$580,000, with completion of construction in 1999 to include the beach building and play area adjacent to the swimming beach. I CITY ISSUES - LONG TERM I a. Water Mcter Replacement Mr. Stafford discussed the pending water meter replacement program for the City, I suggesting that the City Council consider beginning with commercial/industrial users, then moving on to residential customers. Mr. Stafford stated that there were approximately 250 commercial meters, and it was an expensive process, and he sought .. direction from the City Council prior to proceeding with bidding the project. City Administrator Fritsinger stated that the commercial/industrial customers represented I the largest component in this replacement process, and suggested it made more sense to start there rather than with residential customers as originally planned, since there was more usage involved, even though a fewer number of customers were involved. I Mayor Probst stated that staff appeared to have researched the process thoroughly, and he was comfortable in using the new technology if it was available. I Councilmember Malone stated he had originally supported phone read technology as a I first choice, but with the additional research provided by staff, he was willing to support the radio read meters ifthey made more sense. Mr. Malone questioned whether staff was considering the Badger or Sensus brand of meters, and if it made sense to stock some of I them now for new construction, if radio read meters were determined to the long-term direction of the city. I It was the consensus of Council members to direct staff to proceed with obtaining cost estimates for the April 21, 1997 W orksession, and prepare bid specifications for their approval in the near future. I b. Gatewav Business District it Mayor Probst referred to Community Development Director, Kevin Ringwald, who provided a discussion outline concerning the Gateway Business District, in addition to his original memorandum dated March 17, 1997, seeking Council discussion and direction I ------.---- --------- DRAFT . .. ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 17. 1997 6 . for future elements of the project. Mr. Ringwald discussed a variety of general .. information issues, timetables, and work programs related to the development of the I Gateway Business District. Mr. Ringwald provided a preliminary review by Ehlers and Associates of the per forma I provided by Welsh in anticipation of a pending bond issue and TIF requirements. The Council reviewed Phase I and II buildings, focusing on details and priorities. Variables included internal financing and the future ofTIF legislation and its impact on the project. I Mr. Ringwald stated he saw his immediate involvement in the Gateway Business District project as negotiating the purchase of several key properties and determining the I infrastructure requirements with the City Engineer and Public Works Director. Councilmember Malone stated that the city needed to proceed as necessary, since they I were committed, having given the developer the "green light." Councilmember Aplikowski questioned whether the EDA would be activated to deal with I these issues. Mr. Fritsinger responded that staff had originally been prepared to bring the EDA resolutions before the Council at their April 14, 1997 meeting, but following .. conversations with Ehlers, staff had determined, in the best interest of the city, it was more prudent to wait as far as the property transactions were concerned. Mayor Probst left the meeting at 7:18 p.m., with Acting Mayor, Susan Keim, presiding for the I remainder of the meeting. Mr. Ringwald advised Councilmembers that Mr. Harstad had not accepted the Welsh I offer on his property, and had counter-offered with three alternatives for Welsh Companies to consider. Mr. Ringwald addressed several "land swap" options, and stated I that vacation of the street would potentially affect three existing properties; the Harstad, Truhler/Zafke, and Vaughn parcels. Mr. Ringwald requested direction on whether to postpone the Phase II portion of the I project pending property negotiations. Mr. Fritsinger responded that staff was awaiting a billboard appraisal for the Naegle strip. Mr. Ringwald stated that if the City is taking the I lead in property acquisition, Welsh Companies needed to accept the delay, but they also needed to see the City's action plan so their internal planners were up-to-speed. The City I Council directed staff to postpone Phase II to allow the necessary acquisitions to occur. City Administrator Fritsinger stated that the consulting attorney's firm the City was I using, Larkin, Hoffman, et ai, was knowledgeable of the billboard industry. Mr. Ringwald stated that for Council information, benefit, and planning purposes, the City's consulting engineers, MSA, needed to have a time frame for street design, infrastructure .. needs, and drainage requirements. I I' DRAfT ~e ARDEN HILLS CITY COUNCIL WORKSESSION - MARCH 17. 1997 7 I Mr. Ringwald reviewed various property tax valuations in relation to pending TIF. 1 Acting Mayor, Susan Keim, clarified the direction staff was seeking, including; postponing Phase II, Harstad property acquisition, prioritization of staff's work plan. I City Administrator Fritsinger referred to the work program staff had prepared for Council information and review. I Mr. Ringwald encouraged Councilmembers to contact him, following their reflection on the work program and areas addressed. He reiterated that staff had requested Ehlers and I Associates to use conservative estimates on property valuations, and staff had, in turn, used more generous numbers on the property acquisition side, to allow more margin for error. I ADJOURN I MOTION: Hicks moved and Aplikowski seconded a motion to adjourn the meeting at 7:35 p.m. The motion carried unanimously (4-0). Ie I I I I I I I " I I , CITY OF ARDEN HILLS PAGE1OF3 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT THE 03/31197 COUNCIL MEETING . I CLAIMS PAID SINCE LAST COUNCIL MEETING (03110197) I lac# 'CK:DAUllwNDoR - I iAMoUNT.' I COMMENTS I I I 11759 03/06/97 I Brock White / Spec Materials 25.00 Hi.hwav Crack Seal in. Seminar Reed I 11760 03/12/97 i CitvofNcw Bri.hton 23.50 Vehicle #2 - License (Park Denartment) 11761 03/12/97 I J -Craft, Inc. 5,000.00 Vehicle #110 1997 Ford Truck, Retaina.e 11762 I A1i<mment Check I -- 11763 I -- A1imment Check -- I 11764 ! 03/14/97 Accurate Press, Inc. I 114.81 1,000 Business Cards Scherbel ! 127.80 5,000 Blank Letterhead Stock 550.61 Februarv Newsletter (Total - $793.22) 11765 ' 03/14/97 American Medical Security 474.80 Dental Insurance - Avril I 11766 03/14/97 Anderbero- Lund Printing Comoanv , 2,485.34 Snrinu Recreation Guide I 11767 . 03/14/97 Animal Control Services, Inc. 337.95 Do> / Cat Enforcement, 02/10 03/03 11768 03/14/97 AT&T - Kansas City 46.43 Current Invoices - Long Distance -.l!769 I 03/14/97 Automatic Garage Door Comoanv 299.46 Renair Garave Door P.W. Buildin. ---- I 11770 03/14/97 Beisswenuer's How- To Store 195.35 February Purchases - Parks and P.W. 11771 03/14/97 Bifrs, Inc. -- Portable Toilets, Februarv - Four Rinks , 191.90 11772 03/14/97 wAnn Brunn I 200.00 City Hall Janitorial Services, 03/15 04/15 I 11773 03/14/97 Lvnn Burwell 547.00 Dance Classes, 02,1)6 03/06 11774 03/14/97 Circle Pines Ceramics 85.20 Materials for Ceramic Class ----- 11775 03/14/97 Computer City 79.00 Reoair of Fax Machine 11776 I 03/14/97 Corporate Express I 60.83 Various Office Sunnlies 11777 ' 03/14/97 CroYm Marking, Inc. , 32.32 Rubber Sta:rlll) - Protective Insoection Ie , 11778 03/14/97 Electro Watchman, Inc. i 383.40 Quarterlv Service, 03/01 05/31 11779 03/14/97 Frattallone"s Hardware Stores , 53.82 Februarv Purchases Parks and P.W. I 11780 I 03/14/97 Brian Pritsinger I 161.97 Reimbursement - Mileage to Duluth, Etc. , I 11781 ' 03/14/97 Gallagher's Service, Inc. I 184.93 Februarv Service 11782 03/14/97 Glenwood In.lewood 13.01 February Service 11783 03/14/97 I Gooher State One- Call, Inc. I 15.75 Februarv Service 11784 03/14/97 Government Finance Officers Assoc. 125.00 Annual Membershin - Post I Lioht, Booster Station and Shelf, Safety Cab ---,,--- 11785 03/14/97 W. W. Grainoer, Inc. 90.94 ^-----~ 11786 03/14/97 Green Lights Recvclin., Inc. 44.74 Disnosal of Fluorescent Li.hts 11787 03/14/97 Carrie Hollenkarno 150.00 Editor - March Newsletter I 11788 03/14/97 International Conference of Bldg. Officials 65.00 Annual Membership Scherbel 14.00 Buildin. Code - Volume 2 (Total $79.00) 11789 03/14/97 Kate Huebsch, HilZh Point Creative 1,890.48 Editor Snrino Recreation Guide 11790 03/14/97 Kath Auto Parts 248.05 Februarv Purchases Parks and P.W. I 11791 03/14/97 Kindred Consultinl! & Creative Services 617.50 Marketing Brochure 11792 03/14/97 Kinko's, Inc. 22.22 Con,,;no of Mans Plannino 11793 03/14/97 Knox Lumber Comnanv 151.83 Shelvin. Protective Insnection I --- ] ---.-- I I Total, Page 1 of 3 Carried Forward 15, ill9.94li I Paid Claims From Page 2 of 3 - 57,093.07 I I Add Unpaid Claims, Page 3 of 3 - 38,619.38 Total Accounts Payable Claims .. for Council Approval, 03/31197 - 95,712.45 ClAIMS2 I I CITY OF ARDEN HILLS PAGE20F3 , . ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT THE 03/31197 COUNCII. MEETING .- CLAIMS PAID SINCE LAST COUNCIL MEETING (03/10/97), CONT. . [rlC&:#clCKiDATIlJ'.WNOOR .1 AMOUNT 1.......coMMEJifIli I I i, 11794 03/14/97 Paisan Shieh Law 20.00 Refund Ceramics I 11795 03/14/97 League of Minnesota Cities 270.00 Handbook for Minnesota Cities 31.32 Directory for Minnesota Cities 35.00 1996 Policy Adoption Conference - Pritsinger 30.00 Safety Workshop - Fritsinger and Stafford I (Total - $366.32) 11796 03/14/97 Lillie Suburban-Newsoaoers 19.95 Public HearioQ: Notice SUP 11797 03/14/97 Metronolitan Insnection Scrviccl Inc. 1,840.40 Electrical Insnections - Februarv 11798 03/14/97 Mewr Entcrmises 254.54 Vehicles #59 and #105, Renair Parts I 11799 03/14/97 Minnesota Denartment of Health 170.00 Water School - Moonev and McKinnev 11800 03/14/97 MN Recreation and Park Association 48.00 Used Softballs 11801 03/14/97 Norblom Plumbm;,- Conmanv 10.00 Refund - Ovemavrnent, Permit #2461 I 11802 03/14/97 Northern States Power Cornnanv 9,925.36 Current Invoices 11803 03/14/97 O. W.I. RecvclilliI, Inc. 30.00 Disnosal of Oil Filters 11804 03/14/97 Tracy Petersen 70.99 Reimbursement - February Mileage 11805 03/14/97 Pitney Bowes 136.68 Quarterlv Meter Rental, 04/16-07/15 I 11806 03/14/97 Proex Photo SYStems 18.73' Film Develooment - Code Enforcement 11807 03/14/97 Radisson Hotcl Duluth 203.84 MN City/County Management Assoc. Conference IFritsin.er Reimbursement to City - $88.88) 11808 03/14/97 Ramsey County 1,975.12 Diesel Fuel and Unleaded Gas - January I- 414.00 Hazardous Waste Annual License & MPCA Fee I (Total - $2,389.12) 11809 03/14/97 T Rvder Student Transnortation 930.00 Vacation DavTrins, 02/17-02/21 11810 03/14/97 1 Safety- Kieen Comoration 99.84 Servicin. of Machines - P.W. Buildin. I -.!!811 03/14/97 Scherer Bros. Lumber Cornnanv 57.94 Shelving - P.W. Building 11812 03/14/97 St. Joswh EauiDlnent, Inc. 1,307.37 Vehicle #59 Accessories and Reoair Parts 11813 03/14/97 St. Paul Pioneer Press 85.80 One-Year Subscription - I 11814 03/14/97 ' The American Company 105.39 Tennis Balls 11815 03/14/97 Timesaver Off Site Secretarial - 129.25 Council Meeting - 02/24 11816 03/14/97 Universitv of 51. Ihomas 275.00 "Use & Abuse of EnQ'lish Grammar'! - Tostenson 11817 03/14/97 UW West Communications 808.63 Current Invoices I 11818 03/14/97 Vau.hn Disnlav & Fla. 62.57 American Flag - 5'1< 8' 11819 03/14/97 Wear;;;:; ard -__0.- 76.48 Uniform Purchases - Reed and Perron 11820 03/14/97 West Weld 143.13 Shoo Sunnlies - Parks and P.W. 11821 03/14/97 Afton Alns 143.00 Vacation DavEvent - 03/14, Lift Tickets I 11822 03/14/97 Afton AIDS .. : Vacation Day Event - 03/14, Eouiument Rental 70.00 11823 03/21/97 Public Emnlovees Retirement Associatio~ 2,518.81 Second March Payroll 11824 03/21/97 leMA Retirement Trust 457 1,251.92 Second March PaYroll I 11825 03/21/97 State C3Pitol Credit Union 2,900.07 Second March PaYroll 11826 03121/97 Int"} Union of Oneratinp' Enp"ineers 175.00 March Payrolls 11827 03/21/97 Public E';;;'lovees Retirement Assn. (Ins.) 57.00 March Payrolls - Anril1nsurance 11828 03/21/97 United Wav of The St. Paul Area 26.00 March Payrolls , 11829 03121/97 Northwestern Colle.e 10.00 Career Devclonment Job Fair I , ii 11830 03/19/97 Minnesota Denartment of Health 32.00 Application - Class C Water license, McKinnev :i 11831 03/21/97 Physio-Control Corporation 10,500.00 Three AED Units - RCS : (Automated External Defibrillators) I [i 11832 03/26/97 E-Z ReCuClin", Inc. 4714.00 March Service I- Subtotal, Page 2 of 3 - 41,983.131 Pa e 1 of 3 Brought Forward 15,109.94 I Total PaId Claims 57,093.071 CUM" I I - CITY OF ARDEN HILLS PAGE30F3 I , ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 03/31197 COUNCIL MEETING e I UNPAID CLAIMS REGISTER: II'lEMP#.ICK;.DAWIWNDQR, u I .' ',AMOUN'tlCOMMEN'IS I ,I 1 TOOl 03/31/97 A 1 Hvdraulic Sales & Service 80.00 Vehicle #19 Hvdraulic Hose 1'002 03/31/97 Accurate Press, Inc. 68.05 2,400 Hyers Easter Egg Hunt I 550.61 March Newsletter (Total - $618.66) T003 03/31/97 Ameridata, Inc. 3,684.90 Cable Telecommunications Eauinment T004 03/31197 Animal Control Services. Inc. 563.50 Do./Cat Enforcement, 03/04 03/24 1'005 03/31/97 Patricia Ardnt 36.00 Refund - Kevboard Lessons I T006 03/31197 AT&T Wireless Services (Phoenix) 56.68 Current Invoices T007 03/31/97 John Beane 5.00 Refund - Easter Egg Coloring T008 03/31/97 Corporate Express 170.63 Various Office SunnIies T009 03/31197 Earl F. Andersen, Inc. 334.84 Twelve WeWht umit Sims I TO 10 03/31197 Electric Motor Reoair, Inc. 206.84 uft #3 Purnn Motor Parts TOil 03/31/97 Governing 45.00 Subscrintion Contribution T012 03/31197 W. W. Grainl!cr, Inc. 19.25 uft #8 - Renair Parts TO 13 03/31197 J ovee Hal vcrseD 5.00 Refund Easter E.. Colorin. I T014 03/31197 HanDv Faces Entertainment Company 99.70 Deoosit for "Davin the Park" - 06/07/97 T015 03/31/97 Independent School District #621 120.00 Intermediate Word Perfect Kapi tan T016 03/31/97 J Craft, Inc. 213.00 Vehicle #110 Win. Plow Sunnort I T017 03/31197 Kathv Lane 5.00 Refund - Easter Egg Coloring T018 03/31197 Larkin, Hoffman, Daly & Lindgren -- 40.00 Leoal Services throu.h 02/28 .. 1997 Annual Dnes (Based on 1995 Census) ---IO 19 03/31/97 LeaQUc of MN Human Rights Commission 55.00 T020 03/31197 Lillie Suburban Newsoaoers. Inc. 256.00 Ad for Seasonal Worker Public Works Ie T021 03/31/97 Rich undell 87.50 ADclication Software SUDDort TOn 03/31/97 Locator & Monitor Sales 84.00 Calibrate Sewer Gas Monitor T023 03/31/97 Maier Stewart & Associates 8,740.75 Engineering Fees Februarv _.~-- T024 03/31197 Medica Health Plans 3,324.11 Avril Insurance I T025 03/31197 Metropolitan AreaM.mt. Assoc. (MAMA) 16.00 Meetino 03120 FritsioQ"cr 1'026 03/31197 Minnesota Mutual 503.35 ADril Insurance T027 03/31/97 Minnesota Society of CPA'S 105.00 Annual Dues Post . T028 03/31/97 Diane Nigro 8.00 Refund Cookin. Class T029 03/31/97 North Suburban Cable Commission 9,944.05 Franchise Fee - 1997 - T030 03/31197 Northern States Power 6.28 Current Invoice T031 03/31197 Peterson. Fram & Bergman .--.-.. 2,346.50 Legal Fees - February I 2,972.58 Prosecution Fees (Total $5,319.08\ T032 03/31197 Terrance Post 88.97 Reimbursement-MilealZc. MGFOA Seminar T033 03/31/97 Postmaster, St. Paul 800.00 Postaoe for Permit #1962 T034 03/31197 Ramsey County 263.12 Elections. Post Cards & Prom Pack Batteries I 1.071.81 Diesel & Unleaded Fuel Purchased - February (Total $1,334.93\ T035 03/31/97 Martha Rov 5.00 Refund - Easter Egg Coloring T036 03/31197 Rvder Student TranSDortation 195.00 Vacation DavEvent - AftonAlps, 03/14 I T037 03/31197 Sail v's Catering 65.00 Worksession 03/17 T038 03/31/97 Sereo Laboratories 319.00 Water Tests - March T039 03/31/97 State of Minnesota 10.00 i Five Decals - Vehicle Inspection Program I T040 03/31197 Sheila Stowell 91.35 Reimb. Mileaoe, MCFOA Conf.. St. Cloud T041 03/31/97 Tirnesavcr Off Site Secretarial 134.50 Council Meeting - 03/10 T042 03/31/97 Robvn Tiernlund 8.00 Refund Cookin" CI ass 1'043 03/31197 TKDA 220.11 Leak Location & Survey ' Townhouses I T044 03/31/97 United States Postal Service 400.00 "Postage bv Phone" Office T045 03/31/97 Viking Industrial Center 66.40 Latex Gloves T046 03/31197 Weather Watch Inc. 128.00 Weather Service 03/13-04/12 lee I I Total Unpaid Claims --- 38,619.3811 ClAlMS3 I ------- --..------ ..- I ~ b~ ~~~~ I ~ ~o 0000 a: III I- ~ ~ ~ ~ ~ ~ ~ ~ ~ S) ~ ~~'I ~ ~ ~ ;;. QO ~ N >D 0 t'- ('!1 <Xl r-. "" .... """ ...... I ~~NOO~ Ooo~N ~~~~'" ......'~~~"" q ~~~~~....... ...... "', ...., .... .... IN;j :::1 ~ ~ r-;,.;; m .. i R ~ i ~ ..... N~, i I -.. Z M... H o 0. .o~ ~ .~ I ~. c . 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MEMORANDUM DATE: March 20, 1')')7 - - TO: Mayor and City Council I FROM: Brian Fritsinger, City Administrato@ SUBJECT: Committee Appointments I Business Development Committee I Attached, the City Council will find a copy of a letter from Kasandra Bergland, 1392 West County Road E, expressing interest in serving on the Economic Development Committee. . Mr. Ringwald has been in contact with Ms. Bergland to further discuss her interest in serving the City. She has expressed a preference for serving on the Business Development Committee. - At the most recent Business Development Committee meeting, Mr. Tom Goblirsch indicated his - preference for serving on the Business Development Committee rather than the Business J Relations Committee. I. Human Ri!!:hts Committee . I have also done some additional research regarding the situation related to Sushila Shah representing the City as part of the League of Minnesota Human Rights Commissions. The City Council did not formally eliminate this committee. The City simply put the reappointment "on I hold." Section 3.06 of the By-Laws for the League states that "membership in the League shall be terminated if the CountylMunicipal Commission ceases to exist......" I It is my opinion that because our committee has not been technically terminated, the City may continue to be members. I have discussed this further with Sushila, who indicated she would be willing to continue to serve as the City's liaison to this organization. I Requested Action The City Council may wish to appoint Ms. Bergland to the Business Development Committee, I and Mr. Goblirsch to the Business Development Committee. BF/sls . I f' I --------- ----------- - ______n__ -- --------------- . January 23, 1997 .- - City Hall - Attn.: City Administrator ' -_: ~....,....,-, City of Arden Hills 1450 West Highway 96 I Arden Hills, MN 551I2 Dear Advisory Committee: I Please accept my application to become a member of the Economic Development I committee. Work Experience I I have been an employee in the Pioneer Press Circulation Department for a total of 11 years. Most of that time has been in Marketing and Subscriber Services. - Civic, Professional & Community Activities - ~ Minnesota Direct Marketing Association member. .. Why do you want to be on an advisory committee? I Have been a resident of Arden Hills for 2 years and I would like to become a more active I member of my community. What skills, strengths or abilities do you believe you will add to the committee? I I have a good understanding of demographics and good communication skills. I have lived I in the general vicinity all of my life, so I am familiar ",.jth the area. Thank you for your consideration. I X' tb~~ I 7at#J?:.?4. . d'~ KASANDRA BERGLAND I 1392 West County Road E Arden Hills, MN 55112 I Home: 639-3969 Work: 228-5124 Fax: 228-5166 .. I ------- I .. - CITY OF ARDEN HILLS -. MEMORANDUM - DATE: March 31, 1997 I TO: Mayor and City Council I FROM: Kcvin Ringwald, Community Development Director ~ SUBJECT: Community Development Department Activities I March of 1997 ) The following summarizes the activities of the Community Development Department for March of 1997. I Planning and Zoninl!' The Planning Commission did not meet at its regular March meeting. The Staff has received the following application for the Planning Commission consideration at the April 2, 1997 meeting: - - 1. Planning Case 97-04 (Enterprise Leasing Company, 3761 Lexington Avenue, Special / Use Permit). The applicant (Enterprise Rental Car) wishes to occupy a bay of the .. Goodyear building. The applicant does leasing business with the surrounding large corporations and wishes to have an outlet in close proximity to them. The applicant I anticipates that there will be at most eight (8) cars on the site at any given time. 2. Planning Case 97-05 (North Heights Lutheran Church, 1700 Highway 96, PUD I amendment). The applicant wishes to construct 58,000 square foot addition to their existing church facility. The addition will be located on the south side of the existing structure. The addition is essentially a school and a fellowship hall. The church has not I made provision for the removal of the five trailer trucks which store stage sets for their plays in this proposal, even though their previous Planning Case (95-13) required its removal by May 31,1997. I 3. Planning Case 97-06 (Welsh Companies, Round Lake Road, Site Plan and Variances). Per council direction, this item will be postponed until the purchase I agreements are resolved between the various parties. Protective Inspections . 1. Building Permits. The City in March of 1997 issued seven residential remodeling or additions permits which had a total value of$72,762.00 and had an average value of I $10,394.57. The City in March of 1997 issued two new residential permits which had a total value of $466,564.00 and had an average value of $233,282.00. The City in March of 1997 issued five commercial/industrial building permits which had a total value of ~ $583,850.00 and had an average value of$116,770.00. I t .. - The first commercial/industrial permit (# 5618) involved $7,400 of roofing work at 4 .- Pine Tree Drive. The second commercial/industrial permit (# 5623) involved a $500,000 interior remodel at Tyson Foods at 1300 Grey Fox Road. The third commercial/industrial permit (# 5624) involved a $27,000 interior remodel at Shannon Square for a coffee shop. - The fourth commercial/industrial permit (#5625) involved a $48,000 remodel of the I daycare at CPI (4100 Hamline Avenue). Lastly, the fifth commercial/industrial permit (#5628) involved a $1,450 window addition at the Arden Hills Texaco at 1306 County Road E. I 2. Heating Permits. In March of 1997, the City issued 4 residential heating permits and 0 Commercial/Industrial heating permits. I 3. Plumbing Permits. In March of 1997, the City issued 2 residential plumbing permits and 2 CommerciallIndustrial plumbing permits. I 4. Water Permits. In March of 1997, the City issued 0 residential water permits and 0 Commercial/Industrial water permits. I 5. Sewer Permits. In March of 1997, the City issued 0 residential sewer permits and 0 - CommerciallIndustrial sewer permits. - 6. Electrical Permits. In March of 1997, the City issued 4 residential electrical permits and ~ 5 CommerciallIndustrial electrical permits. .. 7. Sign Permits. The City issued no sign permits in March. I Code Enforcement There is nothing new to report in this area. I Economic Development 1. Business Development Committee. The Business Development Committee held its first I meeting on March 19, 1997, and will be meeting the third Wednesday of each month. 2. Business Relations Committee. It is anticipate that the Business Relations Committee I will have its first meeting in April of 1997. 3. Gateway Business District. The ground breaking for Phase I of the Arden Hills I Interstate Center has been rescheduled to Tuesday, April 29, 1997 at noon at the site with a reception to follow, tentatively at the Arden Hills Holiday Inn. . The Staff has informed Welsh Companies that the Phase II approvals are not going to proceed until the necessary land purchases have been agreed upon. In short, Welsh is not . thrilled with the delay. However, the Staff has informed them that we are dedicated to bringing this to a quick closure. The Staff has had an introductory discussion with a .. representative of Naegele and that discussion was positive. The Staff and Counsel will be having more substantive discussions within the next week or so. As always, the Staffwill keep the City Council informed on the progress of these discussions. I " - - It is anticipated that by April I, 1997 that Welsh, Harstad, and the City will have come to =. an understanding regarding Phases III and IV. 4. TCAAP. There is nothing new to report in this area. - - Animal Control There is nothing new to report in this area. - I Recvcling 1. Arden Hills Clean Up Day. The Arden Hills spring clean up day will be held on Saturday, May 3,1997 from 8:00 a.m. to 4:00 p.m. at the Shoreview Community Center. I The bulk mailing of the clean up day brochures will occur the first week in April. 2. 1997 Waste Management Service Charge. The City has received a letter from the - Ramsey County, Division of Solid Waste which informs commercial property tax payers .- that the Waste Management Service Charge (WMSC) on the 1997 tax bills is going to - increase due to reduced tipping fees being collected at the Ramsey/Washington County Resource Recovery Facility in Newport (Exhibit A). - .. I Miscellaneous 1. I-35W Corridor Coalition. PlanSight has been working with Staff on putting together the base GIS information as was previously approved by the City Council and .. recommended by the Coalition. It is anticipated that this information will be completed within two months. . The Coalition is continuing to work with MnDOT, Ramsey County, and Anoka County on formulating the framework for a corridor study of the I-35W transportation system. I I I I I I I. I . f:mlGiT A 1/3 Department of Public Health - Division of Solid Waste 08"-' Zack Hansen, Manager , , r~/' 1670 Beam Avenue, Suite B MLlc .' Tel: 612-773.4444 '. " 1 Maplewood, MN 55109-1129 '.,;: 1(1/-'. Fax: 612-773-4454 '.J;:'1 .- (/;10, , '~..,:...",A... '- 'L . - ..." lif L) February 26, 1997 - I TO: Commercial Property Tax Payer ., ~ FROM: Zack Hansen, Division Manager 'Di- RE: 1997 Waste Management Service Charge (WMSC) I ----------------------------------------------------------------------------------------------------------------------------- I am writing with regard to your 1997 Property Tax Statement, which you should soon receive. Line - 0097 of the statement is for the "Waste Management Service Charge," or WMSC. This service charge - shows an increase from 1996. This letter and the enclosed fact sheet explain the change. ~ - In summary, the WMSC will increase in 1997 to pay for reduced revenues collected through the - tipping fee at the RamseylWashington County Resource Recovery Facility in Newport, MN. This ~ Facility converts garbage into a fuel that is used to generate electricity for Minnesota homes and businesses, and has been the primary location to which Ramsey County waste has been delivered since - 1987. This Facility was created as an environmentally-preferred option to landfilling, and its operation J . has avoided the need for the County to site additional landfills to manage waste. The cost of .. processing waste has not changed, but the methods used to pay for processing have changed, resulting in an increase in the WMSC. I Ramsey County is partially responsible for the Facility's financial viability. Previously, the County enacted an ordinance which required all waste generated in the County be delivered to the Facility as a I means of assuring its viability. Recent Supreme Court and Federal Court decisions have limited the County's authority to use the ordinance to influence the delivery of waste. However, the County's responsibilities, both to the Facility and to the taxpayer, remain the same. I In 1996, the Ramsey and Washington County Boards of Commissioners decided to offer a lower tipping fee to haulers who would sign agreements to deliver waste collected in the two Counties to the I Facility. Haulers who have signed such an agreement enjoy a tipping fee of$38.00 per ton; those who have not signed an agreement must pay $50.00 per ton. Although revenues collected through the I tipping fee are reduced, operating costs at the Facility are not. An increase in the WMSC makes up for the reduction in tipping fee revenues. The total amount of revenue collected to operate the Facility remains the same; only the way in which the revenue is generated is changing. I This strategy appears to be the County's best option at this time to meet its responsibilities to the taxpayer and to the environment. The attached fact sheet provides more detailed information about this I matter. If you have any questions about this issue, please feel free to contact our office at 773-4444. .. I MInnesota's first Home Rule County printed on recyeled piper ",Uti. minImum Gt l~ post-ronlumer CIlntent . ~ -- --------- .~ -2() .~ ~ Fact Sheet THE ROLE OF THE RAMSEY COUNTY WASTE MANAGEMENT SERVICE CHARGE .- - The Evolution of a Successful Waste Manae:ement Svstem - In the past 16 years, Ramsey County has moved from an almost total reliance on landfills for waste disposal to - an integrated system of reduction, recycling, composting, and resource recovery. We currently recover almost I 80% of our trash for recycling or energy, land filling far less than we did in the early 1980's. This integrated system is environmentally superior to land disposal, because it protects the environment by preventing or reducing pollution, recovering energy, and conserving natural resources. I The accomplishment of achieving an environmentally sound waste management system is due in part to the Ramsey/Washington County Resource Recovery Facility in Newport, MN. That facility was developed in 1986 - following State mandates to reduce the amount of waste placed in landfills, in order to protect public health and the environment. Ramsey and Washington Counties have a contract with Northern States Power Company to - operate the Resource Recovery Facility. ~ - The Resource Recovery Facility is one ofthe most successful resource recovery systems in the U.S. Since - 1987, almost 3,000,000 tons of waste has been processed, creating fuel that has generated over 1.4 billion - kilowatts of electricity. Had this waste not been processed for fuel, a landfill covering about 30 acres, 100 feet deep, would have been needed. - l WMSC Backe:round .1 The Waste Management Service Charge (WMSC) has appeared on Ramsey County property tax statements since 1986. Commercial properties fall into one of three categories depending upon the volume of waste I generated at the property. The WMSC funds collected from commercial property taxpayers for 1986 through 1989 paid for solid waste I planning, technical assistance to businesses and local governments, ordinance enforcement expenses, and operating expenses related to the Resource Recovery Facility. From 1990 through 1993, the Resource Recovery Facility component was not included in the WMSC, because operating expenses were fully recovered I by tipping fees charged at the Facility. Chane:es in 1994 - 1995 I In 1994, Ramsey and Washington Counties reduced the tipping fee that is charged to waste haulers for delivering waste to the Resource Recovery Facility, from $66.79 per ton to $50.00 per ton. This action was I taken following a U.S. Supreme Court decision that modified the ability of local government to require by ordinance that garbage be taken to a specific facility. Reducing the tipping fee was one way to assure that garbage from Ramsey County would continue to be processed in an environmentally sound manner. It also I created the need to collect revenue from a source other than the tipping fee to pay for waste processing. From April through December of 1994, waste haulers were required by law to collect and remit to the Counties I a Resource Recovery Service Charge (RRSC). The RRSC was charged to each waste customer based on the waste volume collected. In 1995, Ramsey County determined that the funds for resource recovery services .. could be more efficiently collected by the County through the WMSC, as had been done in 1986 through 1989. . . 3/3 ~e Chan2es in 1996 - 1997 Faced with the need to meet environmental goals in State law, but with reduced ordinance authority, counties are seeking new, more market-based approaches to sustain environmentally sound waste management systems. In 1996, Ramsey County negotiated contracts with waste haulers to assure that waste collected from Ramsey - County customers would continue to be processed for energy recovery. Haulers party to these contracts are - able to deliver Ramsey County waste to the Resource Recovery Facility at a reduced tipping fee of $38.00 per ton. Most haulers working in the County signed contracts effective June 1996 through December 1998. I Ramsey County was able to use reserve funds to cover the reduction in tipping fee revenues for the last seven months of 1996. Ramsey County has turned to the WMSC to collect the revenue necessary in 1997 to replace - the reduced tipping fee revenue. - What This Means for Your Garba2e Bill J1 The tipping fee, along with equipment, labor, insurance, and other business expenses, is a part of the cost of service haulers bill to customers. Haulers delivering Ramsey County waste under a delivery agreement pay a I tipping fee of $12.00 less per ton to dispose of your waste than do haulers without an agreement. Waste haulers without an agreement must pay $50.00 per ton to deliver waste to the Facility. . What This Means for Your 1997 Tax Statement The following table presents the change in the WMSC for each class of commercial property, 1995 to 1997. A Ie reduction in the 1996 WMSC reflects withdrawal of reserve funds that could not be sustained in 1997. Property Class Waste Volume 1995 WMSC 1996 WMSC 1997 WMSC I A Less than 520 cubic yds.lyr. $ 40.42 $ 34.54 $ 54.54 B 520 - 2,600 cubic yds.lyr. $ 261.28 $ 223.96 $ 351.52 C Over 2,600 cubic yds.lyr. $ 2,330.58 $ 2,058.75 $ 3,279.26 I Waste Mana2ement Technical Assistance and Information Available I If you currently do not have a comprehensive recycling and waste prevention program or would like more information on waste prevention opportunities, help is available. The Ramsey County Division of Solid Waste offers Ramsey County businesses and institutions information and technical assistance to help evaluate and I implement waste prevention and recycling options. A small portion of the commercial WMSC helps fund these services. You are invited to take advantage of them. Please call 773-4444 for additional information. I I I. 1/97 Printed on recycled paper with a minimum of I 0% post-consumer content. I I I. CITY OF ARDEN HILLS MEMORANDUM - DATE: March 27,1997 - TO: Brian Fritsinger, City Administrator - I FROM: Terrance Post, City Accountant@ SUBJECT: Finance Department March 1997 Activity Report I Staff . Intermediate Accounting Clerk, Celine Syfko, attended a Windows training class, I processed a higher than normal number of final utility billings and prepared reading books for the first quarter water meter reads by the Public Warks staff. I . Senior Accounting Clerk, Jane Lund, took a vacation week off in which the running payroll #5 responsibilities were assumed by Celine Syfko as a result of cross-training. I Jane continues to assist with year-end audit preparation and assessment roll information. City Accountant, Terry Post, will issue the 1997 budget document this week. In addition, . .. ... I attended a one-day MGFOA Investment Seminar in St. Cloud. Seasonal workload responsibilities include analysis of 1997 street improvement funding, preparing for the year-end external audit, and evaluating cashflow needs/portfolio investment options. . Finance Committee . After reviewing minutes of the February meeting (not attended because of vacation) and . attending the March meeting, it appears that the Committee has not as yet "sunk their teeth" into a subcommittee or task force type issue or research topic. One member has expressed his opinions on assessment policy issues, but has not engaged the rest of the . group in the study of this subject. I April Projects . Issue first quarter 1997 utility billings by April 20, 1997. . . Assist the external auditors in their examination of year-end 1996. Administer the "prepayment before certification" and database creation with Ramsey . . County by project for 1997 street improvement projects. . Assist the Public Works Superintendent in preparing bids for water meter replacement. I . Complete the review ofTIF District No.3 (Cottage Villas) with financial advisors, Ehlers .. and Associates, Inc. . -------- ---------- - CITY OF ARDEN HILLS . MEMORANDUM - DATE: March 25, 1997 I TO: Brian Fritsinger, City Administrator . FROM: Dwayne Stafford, Public Works Superintendent is. SUBJECT: Monthly Department Head Report - - Public Work~lPublic Safety Committee The City of Arden Hills Public WorkslPublic Safety Committee met on March 20, 1997. I Recommendations were made by the committee on two (2) items on the agenda. . The committee is recommending the City assess property owners on County roads, as I provided for in the assessment policy. . . The committee recommends the City does not mow weeds along Hamline Avenue, as requested by Mr. Tom Lynch. .. Public Works Deoartment The new plow truck arrived on March 12, 1997, and looks and performs great. The new sweeper is scheduled to be delivered next week. Upon arrival the Public Works Department will began . sweepmg. Streets around lakes will be swept first, followed by streets which drain into lakes. Cleaning and televising of approximately 20,000 feet of sewer lines was completed this past I month and the Public Works Department is waiting for the videos. Early reports indicate some major problems may exist. Public Works Staff worked with the TV crew from Infratech Inc., providing access to the sewer lines. Most of the easements had been allowed to grow over, and a I great deal of clearing was needed. Public Works Crew members spent several weeks clearing and cutting roots in sewer lines, since the TV work was finished. As time and weather permit, I Public Works will continue clearing sewer easements making all lines accessible. The Booster Station and the Water Tower on Red Fox Road have a security system in operation . similar to City Hall and Public Works garage. The Fernwood Tower System is not operable, as of yet. I The Public Works Superintendent is compiling information on water meters and hopes to start writing specifications for the commercial/industrial meters soon. I Public Works Staff members have attended various schools and seminars this past month; including hazardous waste, confined space, sweeper maintenance, crack sealing, and sewer I. maintenance. . ---- - ~ n - ----------- Staff seems to be adjusting well to the new responsibilities designated to them. The Public .- Works Department has a point person in each area of Public Works; including Sanitary Sewer, Storm Sewer, Water System, Equipment, and Streets. These people report to the Public Works foreman on issues in their area, and will make recommendations as needed. Jim Peron has returned to work following shoulder surgery. Although, his work is restricted, I with limited use of his left arm, he is still capable of most of his foreman duties. Its good to have him back. I - - I I I .. I . I I I . I .. . CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 - I ARDEN HILLS CITY COUNCIL CITY COUNCILIDEPARTMENT HEAD RETREAT - EARLE BROWN HERITAGE CENTER - 6155 EARLE BROWN DRIVE and - MINNEAPOLIS NORTH HILTON - 2200 FREEWAY BOULEVARD I BROOKLYN CENTER, MN FRIDAY, MARCH 21 AND SATURDAY, MARCH 22,1997 I I THE CITY COUNCIL Ie WILL BE MEETING WITH ITS DEPARTMENT HEADS I BEGINNING AT 8:00 A.M. ON FRIDAY, MARCH 21, 1997 . AND ENDING AT APPROXIMATELY 1:00 P.M., SATURDAY, MARCH 22,1997. I I I I I Posted: .311'6 ft,1@ CC/Ramsey County LibrOJl'Y .. I PHONE: 16121 633-5676 . FAX 16121 633-7839 .. .. S)~ ~~ - 31\'71~'7~\ CITY OF ARDEN HILLS - ~f~Sl~~ MEMORANDUM r I Lt: e .ATE: March 17, 1997 - Te: Mayor and City Council Fft.eM: Kevin Ringwald, Community Development Director ~ SU.JECT: Gateway Business District - Discussion Outline - - I. Financing - A. GBD pace of development in 1997: 1. Phase I (155,000 square feet) is under construction (highly probable); I 2. Phase II (115,000 square feet) is in for City review (probable); and 3. Phase III (110,000 square feet) is in concept stage (speculative). I B. Range of available bonding dollars in 1997 via future TIF streams: 1. Phase I is $1,281,600 to $1,555,589 (highly probable); . 2. Phases I and II is $2,239,765 to $2,727,653 (probable); and 3. Phases I, II, and III is $3,062,310 to $3,740,466 (speculative). I. C. Use of interim financing: 1. Facilitate Phase II via acquisition of Naegele and Zafke strips ($50K); or 2. Other acquisitions; . 3. Road improvements; 4. Legislature? I D. Permanent financing: 1. Bond or not to bond; 2. If bonding, then to what level (ie., Phase I vs Phases I and II); I 3. Commitment to improvements; and 4. Prioritization of improvements. I II. Welsh Companies - Phase II A. Property: I 1. Pentair (Welsh purchased); 2. Naegele strips (City to purchase and resell to Welsh) a. Affect oflack of property control on application; and I 3. Naegele property (ponding easement for City storm drain). B. Vacation of Butcher's Street: . 1. Provision of access to Harstad (temporary/permanent); 2. Provision of access to Truhler/Zafke (temporary); and .e 3. Provision of access to Vaughn (permanent). I -------- ------------ ------------ -- .- ~ PRELIMINARY PRIORITIZATION OF G.B.D. EXPENDITURES ~e Expenditure Cost Cumulative Cost - Naegele/Zafke Strip acquisition $50,000 $50,000 -. Indykiewicz acquisition $741,000* $791,000 Indykiewicz relocation $75,000 $866,000 I Indykiewicz demolition $20,000 $886,000 Signals at Highway 96 $125,000** $1,011,000 Road near Highway 96 $300,000* * $1,311,000 - II Bridge over 1-35W $200,000** $1,511,000 New Infrastructure*** $600,000 $2,111,000 I ATS Steel $1,500,000 $3,611,000 Truhler/Zafke $131,000 $3,742,000 . Harstad $865,000 $4,607,000 Naegele $2,500,000**** $7,107,000 Ie Vaughn $820,000***** $7,927,000 Total NA $7,927,000 I * 296,534 square feet x $2.50 per square foot ** City's cost, total cost of expenditure to be picked up by others. *** Relocated road (Butcher's Street), water, sewer, and storm sewer I **** 848,836 square feet x $3.00 per square foot ***** Does not include tower (land @ $1.00 per square foot) I I . I I .e I ~ Hars tad Homes Inc. -e Constmction . Real Estate. Development 2195 Silver Lake Road. New Brighton, Minnesota 55112.612-636-9991 , - March 17, 1997 I Brian Fritsinger, City Administrator City of Arden Hills - 1450 West Highway 96 Arden Hills, MN 55112 ~ ~ I Dear Brian: As a follow up to our meeting on Tuesday, March 4, 1997, I am writing this I letter to clarify my position regarding my Arden Hills property. I After much review of the proposed land swap that was presented to me, I am sony to say that I am not interested in this proposal. While I am encouraged that the City is taking an active role in trying to straighten Ie out some of the irregular shaped pieces of property, the proposal that is on the tabie is not in my best interest. Some of my concerns are as follows: . 1. It seems rather obvious that the market. at the present time, is for office/warehouse. Due to the road configuration, as proposed I by Welsh, it seems rather apparent that the piece that I would be receiving would be that of an office type layout. I 2. While I did have a rather strange configuration of land prior to the trade, I'm not sure that the new configuration is 011 that much better. , 3. The lake frontage has value even under office/warehouse type I use. This was confirmed by the tenants request for office on the lake side of Welsh's first building. The new proposed layout of building number 3, has the majority of the parking next to the lake. I It is obvious that their intention is to put the office portion of the third building next to the lake. The piece that I would be receiving under the trade has very minimal lake frontage. I ,. I ---._--. .on.."_ . --._- ..---.- ---. ._------~. - ---_._--------~---------- --~------_._--- __ ~______ ___________n ____ Based on these concerns. I would propose any of the following: 1. Welsh buy my property along with the City's property and they e deal with the remnant piece. 2. The City trade me a portion of the City's land and I assume the ~ position of Welsh. building and leasing the third building with the remnant piece going to the City. Square footage could be determined and any differences in size could be settled on a cash - basis. .. 3. The City sell me their land outright at a fair market value and I - assume the role of owner. builder. and leasing agent. This would - . be a cash purchase. contingent only on obtaining a building permit. Because of the size of land and the configuration. I would I propose that two buildings be built on this piece. Under this scenario, I would position one building with office frontage on the I new proposed road with warehouse and docking in the rear. The second building would have office frontage on the lake side with warehouse and docking in the rear. All truck traffic would be I directed onto a private drive on what is now 14th Street. All office traffic could be directed onto the new proposed road next to the .- railroad tracks. I have enclosed an example of how this layout might work. This example is for concept discussion only. It would have to reconfigured to fit this piece of land. . Since our meeting, I have met with two potential tenants that are very much interested in further discussions regarding this property. I also have I been in contact with CB Commercial and they are very excited about this site. For me to proceed. I would like to get some sense of direction from staff and/or council regarding the City's property. I I look forward to hearing from you in the very near future. I s;nCe'eIY'~ p. .. I ...r _ Martin N. Harstad I I -I . _____n__n_n__n____n_____ _ _ _________ - ~ - ~ 0) ~ - _.: CD g a: _ ,,"J - II m '" _ ":l ~!!: ~ 12< S! 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':. ,.,. ;~-~.\';,:-::~.:~:;;.'! -. - ARDEN HILLS CITY COUNCIL CITY COUNCILffiEPARTMENT HEAD RETREAT EARLE BROWN HERITAGE CENTER - 6155 EARLE BROWN DRIVE and MINNEAPOLIS NORTH HILTON - 2200 FREEWAY BOULEVARD BROOKLYN CENTER, MN FRIDAY, MARCH 21 AND SATURDAY, MARCH 22,1997 THE CITY COUNCIL . WILL BE MEETING WITH ITS DEPARTMENT HEADS BEGINNING AT 8:00 A.M. ON FRIDAY, MARCH 21,1997 AND ENDING AT APPROXIMATELY 1:00 P.M., SATURDAY, MARCH 22,1997. Posted: 3/i'6f't? . CC/Ramsey County Library .. .. HP OfficeJet Fax Log Report for Personal Printer/Fax/Copier City of Arden Hills . 612 633-7839 Mar-I 8.97 04:04 PM Last Fax - Identification Result Pa~es ~ Date Time Duration Dial!l1ostic 6333087 ~ OK 06 Sent Mar.18 04:0IP 00:03:16 002180430020 - 6.0.4 - - - - - - - -. - - - - - - - - - - - - - - -. - '"'" - - - - .' ~ HP OfficeJet Fax Log Report for Personal Printer/Fax/Copier City of Arden Hills . 612 633-7839 Mar-18-97 03:59 PM Automatic Lo!! - Identi fication Result Pa!!es ~ Date Time Duration Dia\(nostic 3701378 ~ OK 06/06 Sent Mar.18 03:48P 00:02:11 002521030022 6333087 ~ Error 06/06 Sent Mad8 03:50P 00:03:42 02212043oo2051f 542814~ OK 06/06 Sent Mar.18 03:58P 00:01 :39 002522030022 6045289 J?.....J! OK 06/06 &'Ilt Mar.18 03:55P 00:0] :38 002422030022 6JJ.4 -- - - - -. - - - - - - - - - - - - - -. - - - - - ., HP OfficeJet Fax Log Report for Personal Printer/Fax/Copier City of Arden Hills . 612633-7839 Mar-I 8.97 04:09 PM Last Fax Identification Result Pa~es Ix1!!1 Date Time Duration Diaroostic - 6310467 Li~y OK 01 Sent Mar.IS 04:08P 00:00,28 002181230020 '- 6.0.4 - - -. - - - - - - - - 1 - . - - - - - ~ HP OfficeJet Fax Log Report for Personal Printer/Fax/Copier City of Arden Hills . 612 633.7839 Mar-19-97 08:13 AM Last Pax Identification Result Pa2es ~ Date Time Duration Diarnostic .& ~' 4514561 \. ....... it' OK 06 Sent (Mar.19 08:11A 00:01 :36 002582030022 , "^'--.. " ". --- / .., . - . - - - ~ . > > . City of Arden Hills Council / Department Heads Retreat Proposed Agenda Date Time DescriDtion Friday 9:00 - 10:00 AM Introductions March 21 Participation Theory Basics Environment of Participation Behaviors and team development 10:00 - 12:00 PM Mission Dialog Workshop 12:00 - 12:45 PM Lunch 12:45 - 1:00PM Reflections of Morning 1:00 - 3:30 PM Prioritization / Planning Workshop 3:30 - 4:00 PM Reflections on the Day 4:00 PM Adjourn . Saturday 9:00 - 9:30 AM Review of March 21 March 22 9:30 - 10:30 AM Dialog Methodology 1O:30-11:15AM Dialog Screens 11:15 - 11:45 AM Applications, Questions / Answers 11:45 - 12:00 PM Reflections of Morning 12:00 PM Adjoum - . - .'- !O'1- ... . I .. . CITY OF ARDEN HILLS 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 SEND TO: ~; l. :N)5 ilL \t\ coOK.~ FAX # / PHONE # MESSAGE FROM: ' \,~~~ TIME: ,3:'jS-'-{:DD . NO. OF PAGES, INCLUDING THIS PAGE 0 NOTES ~J; ~~ ~\.J)W~~ ~.m~~ ~S~.. Rl~ ~~ 0; . *** IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL *** . PHONE: 16121 633-5676 . FAX 16121 633-7839