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Home My WebLink AboutCCP 04-28-1997 FILE -e AGENDA - ARDEN HILLS CITY COUNCIL MEETING NEW BRIGHTON COUNCIL CHAMBERS - MONDAY, APRIL 28,1997,7:30 P.M. - - 7:30 P.M. 1. Call to OrderlRolI Call . 7:30 P.M. 2. Approval of Meeting Agenda I 7:30 P.M. 3. Approval of Minutes a. April 14, 1997 Regular Council Meeting 1 b. April 21, 1997 Council Worksession 7:30 P.M. 4. Consent Calendar I Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. I a. Claims and Payroll b. Resolution #97-16, Albjerg Settlement, 1996 Street Improvement Project Ie c. Change to Summer Hours 7:35 P.M. 5. Public Comments 1 This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the I Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 7:40 P.M. 6. Unfinished and New Business I a. Planning Case #97-04, Enterprise Car Rental, 3761 Lexington Avenue, Amended SUP I b. Planning Case #97-05, North Heights Lutheran Church, 1700 West Hwy. 96, PUD Amendment c. Resolution #97-21, Accepting Bid and Authorizing Execution of Contract I in the Matter of the 1997 Street Improvement Project 8:40 P.M. 7. Administrator Comments 1 8:50 P.M. 8. Council Comments and CommitteelDepartment Activity Reports . 9:00 P.M. 9. Adjourn i' The above time may vary depending upon length of issue discussion 1 -----.--- e- - - - . May Meetings June Meetinl!s I May 7 Planning Commission 7:30 P.M. June 4 Planning Commission 7:30 P.M. . May 12 Council Meeting 7:30 P.M. June 9 Council Meeting 7:30 P.M. May 15 Public Sarety 7:30 P.M. June 16 Council Worksession 4:45 P.M. 1 Commission June 18 Business Development 8:00 A.M. May 15 Finance Committee 7:30 P.M. Committee I May 19 Council Worksession 4:45 P.M. June 19 Finance Committee 7:30 P.M. May 21 Business Development 8:00 A.M. June 19 Public Safety 7:30 P.M. .- Committee Commission May 22 Business Relations 4:00 P.M. June 24 Parks & Recreation 7:00 P.M. 1 Committee Commission May 27 Economic Development 7:00 P.M. June 25 Newsletter Committee 6:00 P.M. Authority I June 30 Economic Development 7:00 P.M. May 27 Council Meeting. 7:30 P.M. Authority C. Army Reserve Center) I June 30 Council Meeting 7:30 P.M. May 28 Newsletter Committee 6:00 P.M. May 28 Parks & Recreation 7:00 P.M. 1 Commission I I I -- I ~ - - HP OfficeJet Fax Log Report for Personal Printer/Fax/Copier City of Arden Hills - 612633-7839 .. Apr-25-97 11:30 AM _ Last Fax I Identification Result Pa~es ~ Datc Time Duration Diagnostic 6310467 OK 02/02 Sent Apr-25 11:19A 00:01:00 002121230020 I 6449446 OK 02/02 Sent Apr-25 11 :28A 00:01: 10 002121430020 6339550 OK 02/02 Sent Apr-25 11:21A 00:01: 13 002120430020 6333846 OK 02/02 Sent Apr-25 11:22A 00:01: 13 002120430020 1 4810551 OK 02/02 Sent Apr-25 11:24A 00:00:50 002521030022 6461220 OK 02/02 Sent Apr-25 11:25A 00:00:50 002521030022 ~O.4 I . 1 .. 1 1 I I 1 I ~ JY:,," I o?~ 0J f' 1 - - HP OfficeJet Fax Log Report for - Personal Printer/Fax/Copier City of Arden Hills - 612 633-7839 .e Apr-25-97 11:17 AM . Identification a:s~~ Pal!es Ixl!!< Date Time Duration Diamostic I 7731033C.(~~ 00 Sent Apr-25 11:16A 00:00:00 0020800000oo 6.0.4 I I 1 I . I. I . I I I I . .- I I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 . Apr-25-97 11:15AM I Last Fax I Identification Result Pa~es Im Date Time Duration Diamostic 4219511 ~. 0 ~ Sent Apr-25 11:12A 00:01 :59 002582030022 I M' . I I I I. I I - - I I I I .. I ----...--- .... - . CITY OF ARDEN HILLS .e MEMORANDUM DATE: April 25, 1997 . TO: Mayor and City Council Brian Fritsinger, City Administrato@ . FROM: SUBJECT: Administrator Comments for the April 28, 1997 Council Meeting I NOTE . THE EDA MEETING ORIGINALLY SCHEDULED FOR 7:00 P.M. HAS BEEN CANCELED ---------- . THE NEXT REGULARLY SCHEDULED MEETING IS MAY 27, 1997 AT 7:00 P.M. I 1. Approval of Minutes The Council is asked to approve the Minutes of the April 14, 1997 Regular Council -e meeting and the April 21, 1997 Council Worksession. 2. Consent Calendar . a. Claims and Payroll The Council is asked to approve claims in the amount of $87,288.52, and payroll I for the period most recently ended. The Council should note payment to Infratech in the amount of$23,269.88 for televising sanitary sewer lines, Teamworks International in the amount of$I,875.00 for the City CouncillDepartment Head . Retreat, and MSA in the amount of$8,150.67 for March engineering. b. Resolution #97-16. Albien: Settlement. 1996 Street Improvement Project I The City Council is asked to adopt Resolution #97-16, Amending Resolution #96- 36. This settlement agreement is consistent with that previously discussed by the City Council. . c. Summer Hours The City Council is asked to approve the change to the summer hour schedule. I The summer hours are consistent with those used during 1996. 3. Unfinished and New Business I a. Planning Case #97-04. Enterprise Car Rental. 3761 Lexington Avenue. Amended SUP i' The Planning Commission has recommended approval of Planning Case #97-04, subject to several conditions outlined in Mr. Ringwald's Memorandum. 1 - ~I Administrator Comments for the Week Ending 4/25/97 I Page Two April 25, 1997 el b. Planning Case #97-05. North Heights Lutheran Church. 1700 West Highway 96. PUD Amendment The Planning Commission has recommended approval of Planning Case #97-05, . subject to a list of conditions outlined in Mr. Ringwald's Memorandum. c. Resolution #97-21. Accepting Bid and Authorizing Execution of Contract in I the MaUer of the 1997 Street Improvement Project The City Council is asked to adopt Resolution #97-21, Accepting Bid and I Authorizing Execution of Contract in the Matter of the 1997 Street Improvement Project. The Council is asked to award the contract to the low bidder, Valley Paving, Inc. The Council should be aware that the initial 30-day assessment . appeal period will not expire until April 30, 1997. 4. Department Report . The City Council will find the department report for each of the various City Departments. Activities related to the Administration Department include: a. 1998 Bud~et I Staff has begun preparation for the 1998 Budget. We are currently working on revisions to the Capital Improvement Plan, and should have some initial .. information available at the May 19, 1997 Worksession. The Ramsey County Sheriff has provided the first draft Preliminary Budget for 1998 which includes a I 3% increase for Arden Hills. b. Economic Development Staff has been involved in ongoing meetings with Welsh Development on the . proposed Gateway Business District (GBD) project. The developer has submitted new plans, including Phases III and IV. We will be working with attorneys to . confirm potential EA W and Indirect Source Permit requirements. The City has received the appraisals on the Naegle property and will be working I with attorneys to prepare a Purchase Agreement and Memorandum of Understanding. Staff prepared the necessary By-Laws for the Economic Development Authority 1 (EDA), and transferred Fund 522 to the EDA. I have also attended the first several meetings of the new Business Relations and Business Development . Committees. We have also been working with Ehlers and Associates on modifications to the . existing TIF Districts. Proposed modifications are related to an increase in budget and boundaries to address potential GBD, residential redevelopment, and TCAAP -- development. I I' - . Administrator Comments for the Week Ending 4/25/97 Page Three .e April 25, 1997 c. 1997 Street Improvements/Assessments . Staff worked with the City Engineer on the review of the proposed assessments, and specifically options related to the appeals received. 1 I have also continued to work with Attorney Filla on issues related to the Albjerg assessment appeal. . d. General Administration I attended the LMCIT's Safety and Loss Control Workshop to review potential risk management and insurance liability issues. We've also attended several City . Manager's meetings and prepared meeting agendas for the upcoming Suburban Mayor's meeting. Several conversations on issues of concern have been held with the Local #49. We've prepared and mailed weekly reports to the newspapers to . update them on local Council actions. We've also revised the new resident packet, and will be mailing it directly to residents rather than working with Red . Carpet or Welcome Wagon. e. Newsletter Committee .e The Newsletter Committee has published the April edition of the Arden Hills Notes, and is currently working on the May Edition. We worked with the Post Office to streamline mailing procedures and our printing schedule. . f. Parks & Recreation Anoka County has approved the issuance of bonds for the Quad Ice Arena. Bonds . are expected to be issues around May 13, 1997. I have met with neighboring cities and Ms. Walsh to discuss potential programming opportunities. . Mayor Probst, Ms. Walsh, and I have also met with Little Lakes Little League to discuss development opportunities on TCAAP. The Parks Department has created a sponsorship program which required some discussion and internal I coordinating. I've also worked with Ms. Walsh on the potential ISTEA application. 1 g. Personnel I've done some "tweaking" to the Personnel Policy, and am considering several I programs which could assist with this process. I attended a COBRA Seminar to determine how we must address this law within our current insurance program. I've also scheduled some meetings to re-evaluate the employee dental insurance . program. i' I - .... Administrator Comments for the Week Ending 4/25/97 . Page Four April 25, 1997 el h. City CouncillDepartment Head Retreat Staff presented the final report and information related to current workloads at the 1 April 21, 1997 Worksession. Staff will try to provide more detailed activity reports, and update the Council if work loads are being affected by Council priorities. . I . 1 I .. I . . . . . 1 .. . ---- , DRAFT MINUTES e CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 14, 1997 7:30 P.M. - NEW BRIGHTON COUNCIL CHAMBERS CALL TO ORDERlROLL CALL - . Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. I Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, Susan Keim, and Paul Malone. . Absent: None. Also present were: City Attorney, Jerry Filla; City Administrator, Brian Fritsinger; City I Accountant, Terry Post; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; and Recording Secretary, Debbie Wolfe. .. ADOPT AGENDA I MOTION: Aplikowski moved and Keim seconded a motion to adopt the agenda for the April 14,1997, Regular City Council meeting as presented. The motion carried unanimously (5-0). I CONTINUATION HEARING -1997 IMPROVEMENT PROJECT I A. Resolution 97-14a, Adopting Final Assessment RolI- 5 year and Resolution 97-15a, Adopting Final Assessment Roll - 8 year I Brian Fritsinger, City Administrator, eXplained the Council is asked to adopt Resolution #97-14a which adopts the assessment roll for those properties which were removed from Resolution #97- 14 and 97-15 as a result of previous tabled action by Council. The assessments will be spread I over five (5) and eight (8) years respectively, with an interest rate of eight percent (8%). This is consistent with those assessments adopted at the March 31, 1997 Public Hearing. I Mayor Probst re-opened the public hearing at 7:32 p.m. . Greg Stonehouse, City Engineer, reviewed the repavement plan for Norma A venue. He stated the street was re-evaluated last week. He indicated the areas of rating were an average of 66. ,. He stated the cul-de-sac, even though in better condition, would be economically impractical to delete until later and done separately. He recommended the entire proposed section of Norma Avenue receive bituminous overlay maintenance. I ---- ~ , DRAFT ARDEN HILLS CITY COUNCIL - APRIL 14. 1997 2 e Mayor Probst asked what the previous rating was for the area north of Royal Lane. Mr. Stonehouse stated there was one rating of 66 determined for the entire street. The portion north of Royal Lane had deteriorated more, and would require a lot of patching. He recommended an overlay over the entire piece. Councilmember Malone stated this affected Lots 4,5,6,7,8,9, and 10. Mr. Fritsinger noted Lot 3 was also tabled as part of the hearing. He stated the other tabled action dealt with 5 lots: Gallagher, 4292 Norma Avenue (22-30-23-32-0023-8) Schumacher, 1375 Indian Oaks Trail (22-30-23-31-0034-1) Gabiou, 1401 Indian Oaks Trail (22-30-23-31-0035-4) - Waxmunski, 1389 Indian Oaks Court (22-30-23-31-0056-1) Yargici, 1516 Colleen Avenue (22-30-23-32-0002-1) - - Staff reviewed the method used to assess the lots and noted that formulas were used . appropriately, and they were done consistently according to City policy. They were unable to find anything unique in how the policy was applied in these cases. Staff determined assessment . calculations were done in accordance with existing policy. Mr. Bob Gallagher, 4292 Norma Avenue, questioned what other cities were used for comparison. e. Mr. Fritsinger stated Roseville, Mounds View, New Brighton, Arden Hills and Shoreview were used. Mr. Gallagher stated he believes his assessment should be equitable to that of his neighbors. I Mayor Probst asked staff to take a look at the average assessment for comers and non-comer lots. Mr. Stonehouse stated the comers are actually being assessed less for overlay and they are being I assessed more for reconstruction and reclamation. Mr. Yargici, 1516 Colleen Avenue, stated his lot was calculated as an odd shaped lot. He had . requested it be calculated as a corner lot. Mr. Fritsinger stated it was assessed using a combination of odd shaped and corner lot, and both were used as part of the calculations. . Mr. Post stated it appears Mr. Yargici's lot was considered an odd shaped lot and that method was used to determine his assessment. Mr. Yargici stated he believes he has a corner lot. He . noted on his written objection that he wanted his lot considered a corner lot. Mr. Stonehouse stated the assessment was done according to City policy. Councilmember Malone agreed with the engineers that the entire section of Norma Avenue . should be repaved at one time. He suggested the footage be adjusted to 110 for 4140 Norma Avenue, Lot 8 Block 2. . Mayor Probst suggested the Council deal with this in two parts. -- . - DRAFT AEDEtl.l:llLLS CITY COUNCIL - APRIL 14. 1997 3 -e MOTION: Malone moved and Hicks seconded a motion to adjust Lot 8, Block 2 to 110 front . feet on the assessment roll. The motion carried unanimously (5-0). I Council was then requested to deal with the five remaining tabled objections. I Mr. Post noted that Council had taken action on 8 of the 9 parcels on Resolution 97-14a, not including the Gallaghers at 4292 Norma Avenue. I Mr. Filla questioned if any of those property owners filed objections, and if so, Council needed to rule on the objections raised. . Mr. Post stated 1498 Royal Lane did file a written objection at the last Council meeting. MOTION: Malone moved and Hicks seconded a motion to reconsider the previous motion. I The motion carried unanimously (5-0). MOTION: Malone moved and Hicks seconded a motion to approve the assessment roll for I Lot 8, Block 2 changing to 110 front footage and denying the appeal for Lot 9, Block 2, accepting the appeal of Lot 10, Block 2 and adjusting front footage to 110 feet. The motion carried unanimously (5-0). .e Councilmember Keim questioned when calculating 4292 Norma A venue, was the short or long side of the lot used for the reclamation side. Mr. Stonehouse stated the short side, but actually . the reclamation extended to both sides of the parcel. I Councilmember Malone stated it was important to keep in mind the calculations were a mechanical process. He suggested Council look at the value to the properties. He would like to see the assessment amounts adjusted to make them more similar in dollar amounts. I Councilmember Hicks stated there needed to be a valid basis for making adjustments. He reminded the Council that any adjustments make the cost to the City increase. The City . Assessment Policy had been applied for other assessments in the past and the Council needed to be fair to all residents. I MOTION: Malone moved and Hicks seconded a motion to accept the appeals for 1375 Indian Oaks Trail, 1401 Indian Oaks Trail and 1389 Indian Oaks Court and revise using front footage of 110 front footage. The motion carried unanimously (5-0). I Councilmember Malone asked if 141 feet was used to calculate reclamation on 4292 Norma Avenue. Councilmember Hicks stated he believes 110 feet would be on the short side for this . one, but would consider 120 frontage feet. ,. I ----- - DRAFT - ARDEN HILLS CITY COUNCIL - APRIL 14, 1997 4 MOTION: Hicks moved and Keim seconded a motion to accept appeal of 4292 Norma e- A venue and adjust the assessment to 115 front feet. The motion carried . unanimously (5-0). Mayor Probst noted this lot is halfreconstruction and half reclamation. Councilmember . Aplikowski stated Council adjusted the footage on the other properties. Mr. Yargici wants to be considered a comer lot using a method which would amount to approximately $1,000 less than . the amount currently proposed to be assessed. Mayor Probst asked Mr. Post what the assessment would be for 4294 Colleen Circle and Mr. . Post stated $4,948.47. Councilmember Hicks asked Mr. Stonehouse for the rationale used for this being calculated as an . odd shaped lot. Mr. Stonehouse stated the determination was made to calculate it as an odd shaped lot as prescribed in the Assessment Policy. 1 Councilmember Hicks asked if the same amount of front footage was used for reclamation and reconstruction. Mr. Fritsinger stated that they were not. Councilmember Hicks stated the I proposed assessment of $3,663.44 is less than others in the same general area. Councilmember Aplikowski stated she believes the Council sheuld stay with the formula. .' Mayor Probst suggested the average assessment be taken for half of the reclamation and half of the reconstruction which would result in an assessment of approximately $3,700.00 . MOTION: Hicks moved and Aplikowski seconded a motion to deny appeal in the case of 1516 Colleen Avenue and set the assessment at $3,663.44. I Mr. Yargici suggested 115 feet be used and noted his driveway is on Colleen A venue. Mayor Probst noted when going through the process Colleen Circle was up for reclamation but the I residents wanted reconstruction. MOTION: Hicks moved and Aplikowski seconded a motion to withdraw the previous I motion. The motion carried unanimously (5-0). MOTION: Hicks moved and Malone seconded a motion to accept the appeal and base the . assessment on half of 115 feet (reconstruction rate) and half of 115 feet (reclamation rate) for a total assessment of $3,546.95. I Councilmember Aplikowski stated she will vote in favor of the motion but fears Council may be setting a precedent. . Mayor Probst stated this is a very unusual circumstance. Councilmember Hicks stated it does -- not fit the definition for a comer lot. . DRAFT ;il,U)I:;:N flJLLS CITY COUNCIL - APRIL 14.1997 5 =e The motion carried unanimously (5-0). . MOTION: Hicks moved and Keim seconded a motion for adoption of Resolution 97-14a, A I Resolution Adopting Final Assessment Roll (5 year amortization) for Parcels 35,36,37,38,39,40,41 and 42 of the Bituminous Overlay Improvement Project, I and Parcel 31 of the Reconstruction Improvement Project. The motion carried unanimously (5-0). I MOTION: Hicks moved and Malone seconded a motion for adoption of Resolution 97-15a, A Resolution Adopting Final Assessment Roll (8 year amortization) for Parcels 05,06,07, and 10 of the Reconstruction Improvement Project. The motion I carried unanimously (5-0). Mayor Probst closed the public hearing at 8:35 p.m. . APPROVAL OF MINUTES . A. March 31,1997, Regular Council Meeting Corrections: Page 5, First Paragraph: should read "Mayor Probst replied the City decided to .. adopt concrete "curb and gutter" for all new street improvements because of its longer life and ease of snowplowing. I MOTION: Keim moved and Hicks seconded a motion to approve the March 31, 1997, Regular Council Meeting minutes as corrected. The motion carried unanimously I (5-0). CONSENT CALENDAR . A. Claims and Payroll B. Highway 96 Task Force Appointment . C. Business Development Committee Chairperson Appointment MOTION: Malone moved and Hicks seconded a motion to approve the Consent Calendar as I submitted and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). I PUBLIC COMMENTS . Mayor Probst invited the audience to address the Council on any issue not already on the agenda. There were no public comments. ,. I DRAFT - ARDEN HILLS CITY COUNCIL - APRIL 14. 1997 6 UNFINISHED AND NEW BUSINESS e= . A. Adopt Resolution #97-17, Resolution Calling for a Public Hearing by the City on the Proposed Adoption of the Modification to the Development Program for I Development District No.1, and the Proposed Modification of Tax Increment Financing Districts Nos. 1,2, and 3 Therein, and the Proposed Adoption of Modifications to the Tax Increment Financing Plans Therefor I Mr. Fritsinger explained the Council is asked to adopt Resolution #97-17 which schedules a I public hearing for May 27, 1997 and directs staff to prepare modifications and appropriate notices to the school district and county. Councilmember Aplikowski asked if possibly May 27 would present a problem for people with I the holiday weekend. Mr. Fritsinger stated he has not seen many residents in attendance for this type of public hearing. Councilmember Malone asked who is notified. Mr. Fritsinger stated the I County and the School District. MOTION: Aplikowski moved and Malone seconded a motion to adopt Resolution #97-17, I Calling for a Public Hearing by the City on the Proposed Adoption of the Modification to the Development Program for Development District No. I, and the Proposed Modification of Tax Increment Financing Districts Nos. 1,2, and 3 .. Therein, and the Proposed Adoption of Modifications to the Tax Increment Financing Plans Therefor. The motion carried unanimously (5-0). Mayor Probst asked where the meeting would be held as Tuesday is New Brighton's Council I Meeting. Mr. Fritsinger stated he would determine a location and report back to Council. B. Gateway Business District I 1. Resolution #97-20, Ordering a Feasibility Report in the Matter of the Strcet I and Utility Improvement Project in the Gateway Business District Mr. Fritsinger explained the Council is asked to adopt Resolution #97-20 which orders I preparation of a feasibility study for street and utility improvements in the Gateway Business District. The feasibility study is needed to make final design preparation on the relocation of I streets and utilities within the Gateway Business District. MOTION: Malone moved and Keim seconded a motion to adopt Resolution #97-20, I Ordering a Feasibility Report in the Matter of the Street and Utility Improvement Project in the Gateway Business District. The motion carried unanimously (5-0). I -- I ---------------..-- - - DRAFT - ARDEN HILLS CITY COUNCIL - APRIL 14. 1997 7 -e 2. Resolution #97-18, Transferring Various Budgetary, Financial, Property, I and Personnel to the Arden Hills Economic Development Authority I Mr. Fritsinger explained the Council is asked to adopt Resolution #97-18 which transfers all financial obligations from Fund 522, including all TIF Districts to the EDA who will oversee these activities. - - Councilmember Malone asked if the current negative balance of over $300,000 in Fund 522 was I correct and Mr. Post stated it was. Mr. Fritsinger noted this does not include the land transfer. MOTION: Hicks moved and Malone seconded a motion to adopt Resolution #97-18, I Transferring Various Budgetary, Financial, Property, and Personnel to the Arden Hills Economic Development Authority. The motion carried unanimously (5-0). I 3. Resolution #97-19, Establishing Procedures Relating to Compliance with Reimbursement Bond Regulations Under the Internal Revenue Code I Mr. Fritsinger explained the Council is asked to adopt Resolution #97-19 which allows the City to reimburse itself from future bond proceeds for any expenditures incurred prior to bonds being issued. These costs would include any staff time, engineering, legal, property acquisitions, etc. Ie which occur in the development of the Gateway Business District prior to the issuance of a General Obligation TIF Bond. I MOTION: Hicks moved and Aplikowski seconded a motion to adopt Resolution #97-19, Establishing Procedures Relating to Compliance with Reimbursement Bond I Regulations Under the Internal Revenue Code. The motion carried unanimously (5-0). I Councilmember Aplikowski asked if Council needed to be more specific. Mr. Fritsinger stated the anticipated costs are included. Councilmember Aplikowski asked if anything more than a consultant was needed would it be covered and Mr. Fritsinger stated it would. I ADMINISTRATOR COMMENTS I Mr. Fritsinger stated there have been recent discussions regarding the Cleveland A venue Bridge reconstruction. The current configuration is similar to what it is now. The cost estimate is $1,000,000. The County is concerned because the roadway is relatively lightly traveled at 2300 I trips, and are considering if it makes economic sense to go ahead with a bridge design. Mr. Fritsinger noted previous Council preferred a bridge crossing. The City of New Brighton has I identified concern about going with an at-grade crossing. They plan to send a letter stating they would prefer a bridge crossing. Mr. Fritsinger stated he will send a letter from Arden Hills Council indicating their support of the bridge if so directed by Council. ,. I - DRAFT - ARDEN HILLS CITY COUNCIL - APRIL 14. 1997 8 - Councilmember Malone stated it seemed to make sense to build the bridge but someone would e- I have to pay for it. Mr. Fritsinger stated the largest portion of the increase in the current cost estimate is right-of-way acquisition. Councilmember Keim asked if the grade would be changed and Mr. Fritsinger stated there would be a slight grade change. I Mayor Probst asked if the bridge could be rehabilitated. Mr. Stafford stated the deck was rotting - and rusting. Mayor Probst asked if the deck couldn't just be rebuilt. Mr. Stafford stated they want to raise the sight line. Mr. Fritsinger noted they may have to apply for a deviance from the - MnDOT design standards. Mayor Probst stated trains may be held there. I Councilmember Hicks stated he would want to add a condition that no City money would be spent for the bridge. Mr. Post stated $48,000 is budgeted for that project. Councilmember I Malone stated he does not believe Cleveland A venue will ever extend any further north than County Road E-2. Mayor Probst directed staff to draft a letter to the County showing Council support for a bridge. I COUNCIL COMMENTS I Councilmember Malone noted there will be a Transportation Committee Meeting Wednesday, April 16, 1997. el Councilmember Aplikowski stated she liked the new GIS maps. Councilmember Aplikowski also stated that she had attended a meeting for the Healthy Youth Coalition, which currently I appears to be lacking in leadership. She stated she had also attended the Ramsey County League meeting, and saw a demonstration on Watershed Districts. She also noted she may not be at the I next Council Worksession due to traveling out of the state. Councilmember Keim stated she attended a Business Relations Committee Meeting and will I bring materials gathered to the Worksession. She noted the next meeting will be held May 22, 1997. Mayor Probst stated the GIS output is great. He suggested downsizing the disclaimer and I removing the planned site graphic. Mayor Probst recognized Jane Lund for her 20 years of service to the City. I Mayor Probst stated the 1997 City CouncillDepartment Head Retreat summary appeared to be accurate and noted it would be helpful to have that record. Mayor Probst noted a letter was I received from Ms. Rem regarding lake quality. He noted there was a task force identified but not on the "A" list. He indicated he would contact the Lake Johanna Lake Association to see if they had an interest in serving on a Task Force. I -- I - , ~ DRAFT - - ARDEN HILLS CITY COUNCIL - APRIL 14. 1997 9 -e ADJOURN 11 MOTION: Hicks moved and Keim seconded a motion to adjourn the meeting at 9:05 p.m. . The motion carried unanimously (5-0). I Dennis Probst Brian fritsinger I Mayor City Administrator I NOTICE OF MEETINGS I The next regular City Council meeting will be held April 28, 1997, at 7:30 p.m. at the New Brighton Council Chambers. I .- I I I I I I ~e I I I'" ,... DRAFT , MINUTES CITY OF ARDEN HILLS, MINNESOTA ,e WORKSESSION MONDAY, APRIL 21,1997 4:45 P.M. - ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH . CALI, TO ORDERlROLL CALL I Pursuant to due call and notice thereof, Mayor Probst called to order the City Council Worksession at 4:45 p.m. Present were Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks and Paul Malone; City Administrator, Brian Fritsinger; City Accountant, I Terry Post; Public Works Superintendent, Dwayne Stafford; Community Development Director, Kevin Ringwald; and Administrative Secretary, Sheila Stowell. Councilmember Susan Keim arrived at 5:05 p.m. . APPRO V AL OF MEETING AGENDA . MOTION: Malone moved and Aplikowski seconded a motion to approve the meeting agenda for the April 21, 1997 W orksession as presented. The motion carried unanimously (4-0). . CITY ISSUES - SHORT TERM 'e a. Lake Johanna Fire Contract City Administrator, Brian Fritsinger, reviewed the 1998 Lake Johanna Volunteer Fire . Department contract expiration in regards to the City's future budget and crp program impacts for future community fire needs. Mr. Fritsinger sought Council direction as to the desired procedural approach it wished to take regarding the current contract . expiration. Various issues, as outlined below, were discussed and considered: . Establishment of Task Force or Council/Staff Subcommittee . . Determine positions held by Shoreview and North Oaks . Consider Request for Proposals . Bricks and Mortar of our own department I . TCAAP/Sub-contracting . Fire Marshal/Plan Review Needs . Location/Relocation of Arden Hills Fire Hall . . Future Use of Station #1 . Vehicle and Equipment Ownership . Manpower Recruitment Needs for the Future I . Equipment Needs, Age and Excess - crp . Title contingencies to Station #1 I . Affect on ISO Ratings Mayor Probst suggested that a Task Force/Subcommittee be formed consisting of two -- - Councilmembers, 1 - 3 staff members, a representative of the City's Finance Committee, and a representative of the City's Public Safety Commission. - nA AFT "'" 'I Uir:~ ' , . ARDEN HILLS CITY COUNCIl, WORKSESSION - APRIL 21. 1997 2 I City Administrator Fritsinger reviewed various immediate issues affecting City Hall e. operations at present, specifically the response time for fire code-related inspections. It was the consensus of the Council for staff to survey surrounding communities for the I status of their fire inspections, and investigate hiring of an independent contractor to serve area cities for plan review, independent of the Lake Johanna Volunteer Fire I Department. Mayor Probst appointed Councilmember Malone to serve as the Council Liaison to the I Fire Services Task Force, and schedule the first meeting until the Task Force is more formalized. Mayor Probst directed City Administrator Fritsinger to appoint 1 - 3 City I staff members to serve on the task force and provide inter-city contact with the City's of Shoreview and North Oaks. Mayor Probst also directed Council Liaisons to the Finance Committee and Public Safety Commission to approach their respective . committee and/or commission members for a volunteer to serve on the task force. b. Marketin1,1 Brochure I Mr. Ringwald reviewed suggestions and comments of Suzanne Foust, Kindred Consulting & Creative Services, who had recently reviewed the marketing brochure prepared and drafted by the City's Economic DevelopmentlBusiness Development eI Committee over the last few years. Councilmember Aplikowski expressed her personal concerns regarding the City not using I the mock-up brochure prepared by the Committee, and requested that a letter be sent to Committee members advising them ofthe Council's intent to seek professional design services for the marketing brochure. I Mr. Ringwald reiterated that the major portion ofthe committee-prepared materials were I being used in the revised brochure, with only graphics details having changed. Councilmember Aplikowski stated it was her understanding, from previous Council I action, that only proofreading and subtle revisions would be made to the Committee's draft of the marketing brochure. Councilmember Hicks questioned whether or not the focus had really changed, or was I staff completing and formalizing what the committee had done. Councilmember Aplikowski stated that the Committee needed closure on this project, and . requested a representative ofthe Committee, Jeanne Winiecki, who was present in the Worksession audience, for her opinion. Ms. Winiecki expressed her opinion that the Committee as a whole was more concerned with the availability of a final product, rather than being concerned with the process, - ..... .' ... DC7~ n ~T '~~'~,;J )'''$, _ ~"M I I ARDEN HILLS CITY COUNCIL WORKSESSION - APRlL 21. 1997 3 Ie Mayor Probst stated that he was grateful to the Committee for the work they had I completed to-date, and that this background information would still be used, with minor reformatting, as suggested by the design consultant, for some of the titles, and use of a new cover format more in line with the City's logo and graphic designs. I Councilmember Malone stated this was consistent with previous Council action and direction to staff. I Pollowing further Council discussion regarding the layout and preferred design of the marketing brochure, it was the consensus of the Council to move ahead with the brochure . as defined by previous Council action, with Concept # I being their preferred design. Staff was also directed to send a letter to the Committee advising them of the status of the brochure. I CITY ISSUES - LONG TERM I a. Retreat Follow Up City Administrator Pritsinger reviewed those priorities established by the Council at the 1997 City Council/Department Head Retreat. Mr. Pritsinger explained how City -e Department Head's perceived the coordination of those priorities with their existing work loads. Mr. Pritsinger provided a status report for each department. Discussion ensued I regarding the value and use of outside consultants to relieve department pressures and alleviate staff time. I It was the consensus of the City Council and staff that those priorities identified, along with the existing workload, were proceeding on track, and the Council would be advised if, at any time, a particular department's workload needed to be revisited. I Staff was directed to keep the Council informed as to the various Department's workloads and provide frequent status reports on the prioritized items. Mr. Pritsinger I stated that, in cases where there were heavy workloads created by the prioritized items, annual performance evaluations for those specific Department Heads may need to be reviewed. I Comprehensive Plan I Mayor Probst stated he felt it was important for staff to complete the revised Comprehensive Plan by the end of 1997 to incorporate the TCAAP portion while it was still fresh in the committee's minds. I Discussion continued regarding the amount of detail to be incorporated in the ~ Comprehensive Plan. It was the consensus of the Council that the Comprehensive Plan helped hold the City Council accountable for those items incorporated in the Plan. I ,.. " r ~.") k\ t.:T U'\~;I" , . h '>" .I?'"\ ~ ~RDEN HILLS CITY COUNCIL WORKSESSION - APRIL 21. 1997 4 I Staff was directed to prepare possible inclusions in the Comprehensive plan to be e. presented at a future Worksession, at which time their feasibility could be itemized. b. Gateway Business District I Mr. Ringwald reviewed the status of the Gateway Business District project to-date. Mr. . Ringwald stated he was awaiting a revised Master Plan and proforma from the Welsh Company, for presentation to the City Council. Upon its receipt, staff and the City's Consulting Engineer would be better able to determine the infrastructure requirements, I status of tax increment financing plans, and remaining property acquisitions needed. MISCELLANEOUS I City Hall City Administrator Fritsinger advised Councilmembers that the previously-selected short , list of architectural firms had each indicated a desire to make a presentation to the City Council on the City Hall project. Staff was directed to schedule the five interviews for Monday, May 12, 1997 and Tuesday, May 13, 1997 at the largest second-level New I Brighton City Hall Conference Room. Jeanne Winiecki, who was present as a member ofthe audience and representative of the e- City's Newsletter Committee, suggested that comments be included in the May, 1997 City newsletter regarding City Hall project activities ISTEA Application I City Administrator Fritsinger updated the City Council regarding the status of the ISTEA I walking bridge application for the intersection of Highways 96 and 10. The Council indicated it was still interested in proceeding with the ISTEA Funding for this project. Alliant Techsystems Protest Notice I City Administrator Fritsinger made the Council aware of notice received from Alliant T echsystems of a planned protest at one of their facilities this spring. I Coroorate Express Commercial Building: Community Development Director Ringwald updated the Council on expansion of I former retail space into corporate offices at the Corporate Express building, formerly St. Paul Book and Stationery. Mr. Ringwald stated that it appeared that all zoning and signing issues had been met. . Assessment Policy I Councilmembers briefly discussed the status of the City's existing Assessment Policy. City Accountant, Terrance Post, advised Councilmembers that he was currently exploring an alternative basis of assessment and determining the legal ramifications. .. I I#' .... DRAFT Ie ARDEN HILLS CITY COUNCIL WORKSESSION _ APRIL 21. 1997 5 I Televised Sewer Lines Public Works Superintendent, Dwayne Stafford, presented a video of a portion of the I City's sanitary sewer system. Mr. Stafford stated that he would be working with the City's Consulting Engineer to assess this segment and prepare a report and cost estimates of corrective actions for Council consideration and review. I 1997 Day in the Park Mayor Probst reminded the Council of the date of the 1997 Day in the Park, and I expressed his appreciation to the Parks & Recreation Commission for their planning for this annual event. I ADJOURN I MOTION: Hicks moved and Aplikowski seconded a motion to adjourn the meeting at 7:20 p.m. The motion carried unanimously (5-0). I Ie I . I I I . I. I I I CITY OF ARDEN HILLS PAGE1OF2 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT THE 04/28/97 COUNCIL MEETING Ie I CLAIMS PAID SINCE LAST COUNCIL MEETING (04/14/97) IClI'.jlli IClI'iD.AWlVENIlOR .iilA.M'Otll'i'l.'l .' COMMENTS - I II I _ 11940 : 04/10/97 Postmaster; ~~. Paul 800.00 Office Posta"e Permit #1962 11941 ' 04/10/97 NLC Publications Center 3.00 Shipping Costs for Publication Ordered 11942 04/14/97 Government Training Service - 160.00 Registration - MCMAIMACA Conference, 05/07-05/09, FritsinJl~r , " I 11943 04/18/97 Public Emnlovees Retirement Association 2,446.25 Second Avril Pawoll I :' 11944 04/18/97 ICMA Retirement Trust - 457 1,401.92 Second Avril Pawoll I 11945 04/18/97 State C~itol Credit Union 2,990.07 Second Amil Pawoll I! 11946 04/18/97 Int'} Union of <5DeratiM EnlIineers 175.00 Avril Pawolls II I 11947 04/18/97 Public Em,.,lovees Retirement Assn. 1!I1.s:L 57'(XJ April Pawolls, Mav Insurance 'I , 11948 04/18/97 United Wav of the SI. Paul Area 26.00 Avril Pawolls Reo air Window - Perry Warmin1!house -----~- 11949 04/16/97 Harmon Auto Glass 96.86 I 11950 04/17/97 Minnesota Denartment of Revenue 2,102.00 Sales Tax Remittance for lQ97 11951 04/22/97 Minnesota Deoartrnent of Health 3,180.00 Water Connection Fee - 1Q97 11952 04/23/97 Taraet C~cnter ~5~ ~Shrineqrcus Trin I - J I II Subtotal ,-:- Paid Clmms t3,463. 10 I Ie Paid Claims From Above - 13,463.10 I Add Unpaid Claims, Page 2 of2 - 73,825.42 I Total Accounts Payable Claims for Council Approval, 04/28/97 - 87,288.52 I I I I Note: Checks for unpaid claims totaling $158,531.54, were mailed on Apri1151h, 1997 after approval at the April 14th Council Meeting. They were check numbers 11895 - 11939. Ibis sequence corresponds to unpaid temporary numbers Tl - I T45. Check numbers 11893 - !t894 were used for align- ment. .. cU>ill~ I ----- I CITY OF ARDEN HILLS PAGE20F2 I , ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 04/28/97 COUNCIL MEETING . I UNPAID CLAIMS REGISTER: I ITllI.lI1i!'tcKtlATllI VENDOR t\I.IOtJl'l'l'..IOOMMEN'I'S _ Ed I I TOOl 04/29/97 Accurate Press, Inc. 1,333.92 Two Newsletter Issues and IIInterest Cards" T002 04/29197 American Medical Securi~ 388.15 Mav Dental Insurance I T003 04129197 Animal Control Services, Inc. 138.00 Do. / Cat Enforcement, 04ftJ4-0<I/14 ! T004 04129/97 AT&T Wireless Services 53.59 Current Invoices [ I I I T005 04129/97 Burnet Title 67.'J2 Refund - Overnavrnent, Utility Account #574 .i Ii T006 04129197 Chamnlain Plannino Press 36.00 Subscription-ltPlanning Commissioners Joumal"il . ' T007 04/29197 Construction 70, Inc. 2,850.00 Refund - Reduction of Three SAC Units " T008 04/29/97 Camorate Exnress 786.14 Various Office Sunnlies T009 04/29197 Crown MarkiD.Q, Inc. 19.64 Rubber Stamp and Ink Pad TOI0 04/29197 Dave Perkins Contractino, Inc. 3,227.75 Retainapc Rclcased- Arden Manor Connection I TOll 04/29197 Dav-Timers, Inc. 50.80 Office SUDDlies T012 04/29/97 E-Z Reevclin., Inc. 4,714.00 ~ril Service T013 04/29/97 Earle Brown Herita{Jc Center 678.78 Retreat, 03121- 03/22 I T014 04/29/97 Ehlers and Associates, Inc. 1,260.00 Professional Services - TIF. Cotta2c Villas T015 04/29/97 Electro Watchman. Inc. 698.45 Installation of Eauin. - Water Tower & Booster T016 04/29/97 Hamline University 45.00 Seminar 04/23 - Post T017 04/29/97 Hvdro Su';':;jv Comnanv 1,120.87 Ei.hteen 3/4" Meters I T0l8 04/29/97 Inde;:;endent School District #621 548.97 Buildin. Sunervision - Fall of 1996 T019 04/29/97 Infratech 23,269.88 San. Sewer - Clean & Televise (MCES Grant) T020 04/29/97 Susan Johnson 22.00' Refund - Fla" Football T021 04/29/97 Mac Queen EaUinment, Inc. 1,397.88 Vehicle #201, Gutter and Main Brooms I. T022 04/29/97 Maier Stewart & Associates, Inc. 8,150.67 Engineerinu Fees - March T023 04/29197 Medica Health Plans 3,152.53 Mav Insurance T024 04/29197 Medica Health Plans 307.86 Final Premium - Spencer T025 04/29/97 Met Council Environmental Services 1,550.00 Sac Remittance I T026 04129/97 Metrooolitan Area Manmment Assn. 16.00 Meetin. 04/17 Fritsinger T027 04/29/97 Minnesota Mutual 549.35 Mav Insurance T028 04/29/97 Minnesota UC Fund 3,822.00 Evenson - t Q97 I T029 04/29/97 North Star Turf, Inc. 90.53 Grass Seed - Parks and P.W. T030 04129197 Northern States Power Comnanv 1,368.24 Current Invoices T031 ".---.-- Legal Fees - March 04129/97 Peterson, Fram & Bergman, P,A. , 2,285.50 , , 3,286.10 Prosecution Fees (Total $5,571.601 - Reimbursement - Milea.e and MCFOA Mt.. i I T032 04/29/97 Terrence Post 61.94 T033 04/29/97 Postmaster - St. Paul 600.00 Office Posta.e - Permit #1962 " T034 04/29/97 Ramsev- County 920.72 March Purchases - Diesel & Unleaded Fuel I T035 04/29/97 Ramse;;- County 399.18 Taxes - County Waste Mana.ement Fee I T036 04/29/97 Roval Concrete Pine 147.61 Ton for Catch Basin T037 04/29/97 RVcter Student Transooration 175.00 Vacation Dav Event - 04/0<1 T038 04129/97 Safetv- Kleen Corporation 366.95 Disposal of Hazardous Materials I T039 04129/97 Serco Laboratories 304.04 Water Tests - Anril '1'040 04/29/97 Sheila Stowell - 31.14 Reimbursement - Mileage & SUDolies - Membershin, 03/01/97-03/01198 T041 04/29/97 Suburban Chamber of Commerce 355,00 T042 04/29197 Celine SvflW 52.92 Reimbursement - Mileage I '1'043 04129/97 Team Works International, Inc. 1,875.00 Retreat, 03/21-03/22 T044 04/29197 ! The Glidden Comnanv 138.18 Markin. Paint - Athletic Fields T045 04129/97 Timesaver Off Site Secretarial 526.00 Council Mt.s. 03/31,04/14 and Plannin.04/02 T046 04/29197 United States Postal Service 400.00 "Postage bv Phone" - Office I T047 04129197 Vikina Industrial Center 54.32 Safety Sunnlies - Parks & P.W. T048 04129197 Wear Guard 41.49 Uniform Purchase Koeslin. T049 04/29'97 West Weld 89.41 Miscellaneous ShOD Sunnlies "I I I Total Unpaid Claims - -- 73,825.4211 ClAl>.m I I ~ E:88;:\[J 8881iil!'l 8888 ~ . ~ I ci ci 5 ~ ci ci ci :~II 5 ci ci ci ci ~ . it ~ I I ~ ~' Ii ~~~~ ~~~:,I ~ ~~~~ ~e:~8;.~ :;tq~~~ ~...".:' 0 1:'1 1'- .... \0 .... ...... ::~. llO 0 1'- f'} QO V; N 1'- '-0 .!<1...... t- 0 f'"- 1'- ...... ~ 0 ...... 0 llO ~ ~; llO ~ 00 ~ N 1'- ~ In ~ :~' V; \0 ~ ...... 0 I :-'>O.""l..t-:.... f"') ......,' ""t 01. ~Vl('!,""*'.:- ('!,In'>O.t--"'''''' I'- .M......... ... N ~~~tf"1, ~~..... m - ~ -- M ~ .... .....O'l I I ~ ~.'.. '..' 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I -lz 5" .. -" I ..'" . .s!il ~ '" -5 ~ "" 6;' I;; ,s 1i J: .~ o.~ ~ '3 ~ "0 .~ ~ ,,~ -5"5 ~ il ~ 1l :'il r!:l ~ I ~ ~ 1l [.g, Z I~ ~~~-dJla~~1:l]I;;1S~~~{'l~~~~~~ ~~f w ,,0 0019"'0 0 ~...... '"' ~ 0 0 1-01 ~ ~""'!j .. i::: cb I...,; I:l II) ... ~ 1 c L~ ~ 1 .s I ~ ~ Q) "~ .e ~ ; ~ ~ ~I ~ g 8 ~ ] ~ 1 ~ 4 ~ ~ ~ ~ ~ ~ ~ ~ ~ oil ~ ~I! ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ f :3 ~ .. ~i~ ~~~~~~~~~a~~~~~~~~~~~~ >- EJ............ I I- :}';",;:':.-': t::: ~ ~ f:! l!2 "te ~ [e ~ ~ ... ~ ~ ~ ~ ~ ~ gg ~ ~ ~ ~ '.'<:.~-.:~' ""1 V) lor, V)l ~ v; I(; lr) V) Iii! ~ I(; I(; I(; I(; V) lf1 V) V',..,. '" "'..,. '" I ()o.... ..,. ..,. ..,. "","" ..,. ..,. ..,. "' "',"' ..,. ..,. ..,. ..,. ..,. "'"' ..,. ..,. I' . CITY OF ARDEN HILLS 1 MEMORANDUM ~ DATE: April 25, 1997 TO: Mayor and City Council I FROM: Brian Fritsinger, City Administrato~ I SUBJECT: Resolution #97-16, Amending Resolution #96-36 1 Request The City Council is asked to consider the adoption of Resolution #97-16, Amending Resolution #96-36. I Background On March 31, 1997, the City Council met in an Executive Closed Session for the purpose of I discussing the Appeal of Assessment by Leroy and Bernice Albjerg. At this meeting, the Council approved a motion reducing the assessment to $1,000.00. I In order to finalize this action, the Council should adopt the proposed resolution which is required by Ramsey County. Ie Recommendations Staff recommends the adoption of Resolution #97-16, Amending Resolution #96-36. I BF/sls I I I . . . fI I ... 'I STATE OF MINNESOTA COUNTY OF RAMSEY 1 CITY OF ARDEN HILLS RESOLUTION NO. 97-16 .. A RESOLUTION REVISING RESOLUTION NO. 96-36, FINAL ASSESSMENT ROLL RESULTING FROM SETTLEMENT I WHEREAS, on May 28, 1996, the Arden Hills City Council adopted Resolution No. 96-36 which levied special assessments against various parcels within the City as a result of a road I improvement project; and WHEREAS, a copy of Resolution No. 96-36 and the special assessment roll adopted by such I Resolution is attached as Exhibit A; and WHEREAS, subsequent to the adoption of Resolution No. 96-36, Leroy Albjerg and Bernice I Albjerg, who are the owners of Parcel No.4 (PIN No.: 28-30-23-44-0042) appealed the levy of the special assessment to the Ramsey County District Court; and I WHEREAS, the owners of Parcel No.4 intend to pay the 1997 special assessment installment as originally levied, along with their 1997 real estate taxes; and . WHEREAS, the City has now resolved the appeal filed by the owners of Parcel No.4 and wishes to amend the assessment roll originally adopted by Resolution No. 96-36 to reflect the .. result of such settlement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF . ARDEN HILLS, MINNESOTA: The Arden Hills City Council hereby requests and authorizes the County auditor to I amend the assessment roll adopted by Resolution No. 96-36 as it relates to Parcel No.4, PIN No.: 28-30-23-44-0042, Albjerg, so that it reflects that the principal amount due and I payable after payment of the 1997 special assessment installment is in the amount of $195.08, and that such amended amount be spread over the remaining term of the assessment roll together with accrued interest thereon. I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28TH DAY OF APRIL, 1997. I DENNIS PROBST, MAYOR I ATTEST: . BRIAN FRITSINGER, CITY ADMINISTRATOR .. I _____ _n___ I' ... . . ._-).- ~ . STATE OF MINNESOTA I COUNTY OF RAMSEY CITY OF ARDEN HILLS .e RESOLUTION #96-36 A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL I (8 YEARS AMORTIZATION) WHEREAS, upon due notice properly made as required by law, the Arden Hills City Council I has met and heard and passed upon all objections to the proposed assessment for the 1996 Street Improvement and has determined the amount to be assessed I against each individual property as the Council deems just; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: . I. Except as herein after provided, the final assessment roll, a copy of which is attached I hereto and incorporated herein by this reference, is hereby accepted and adopted and shall constitute the special assessment against the lands therein named. Each such tract of land in the assessment roll is hereby found to be benefitted by the improvement in an amount I not less than the amount of the assessment levied against it. Current deliberation as it relates to parcels 3 and II are further tabled until the June 10, 1996 Council Meeting. Ie 2. Such assessment shall be payable in equal annual installments, including both principal and interest, amortized in such amount annually as is required to pay the principal with interest as 8% over a period of eight years. . 3. The owner of any property so assessed, may, at any time prior to certification to the County Auditor of the assessment or the first installment thereof, pay to the City I Treasurer the whole of the assessment on such property, with interest accrued to the date of payment; except that no interest shall be charged if the entire assessment is paid within I 30 days after the adoption of this Resolution. Prepayment may also be made after the certification of the assessment or first installment thereof by paying to the City Treasurer/ Auditor the entire amount of the assessment remaining unpaid with interest. In I the case of a payment made before November 15, interest will be calculated through December 31 of the next succeeding year. . 4. The City Administrator shall transmit to the County Auditor a certified duplicate of the attached assessment roll to be extended on the property tax lists of the County. Such assessment shall be collected and paid over in the same manner as other municipal taxes. . I .- I . , \,' . 'I Resolution #96-36 Page 2 . PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CI e. THIS 28TH DAY OF MAY, 1996. I I ATTEST: B~I~ADMlNlSTRATOR I . . I .. . I I . . . . \ .. . I . '"' - . 1 mml 0 CD .... '" CD 11" .... ~r ...01 ., ... 11~ iO ., ... .... .... .... CD 0 '" "! 0.... 0 01 CD ., ... ...... ., ... CD 01 ~ :~[I ~ .0 N d ~ ""I cO N lrifil cOo "" lri otri cO "" lri cO cO - ~gr . '" ~Ll.J 01 Ol~ g.~ Ol "': ~o 0 0 "lI'iC"l .... 0 0 .... CD .e 0 .;.,',': ..... CC)'-" ., ~ Ol ., mi-J ". ~I CD '" "'," ~ Ol '" ~ ~1 e..,., .1. ~ !If:~ 'OJ ",' .... 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'" '" '" "'''' '" '" "'''' "'''' Ol'" <IJ '" '" '" <IJ 0:0 a. ijj 1III ", ~ ~ '" ... ~ I .... ~ ~ CD '" 01 '" ",:$ '" 0 ~l!il ~ ,..; cem 0": NC; .0 .; e ;:; '" ...'" ., ... 0 00 0 00 0 ~ ~ ~~ ~ ~ ~ I . .. ~~ I CITY OF ARDEN HILLS I MEMORANDUM t DATE: April 14, 1997 I TO: Jerry Filla, City Attorney FROM: Terrance Post, City Accountant @) I SUBJECT: Analysis of Albjerg Special Assessment I (1680 Oak AvenuclPIN 28-30-23-44-0042) Pursuant to your phone request, I have recalculated the above-referenced special assessment I using a total assessment assumption of $1,000.00 instead of the previously-adopted total assessment of$3,692.07. The following analysis compares the installment payable for 1997 using the two different total assessment amounts. I $3,692.07 $1,000.00 Description Assessment Assessment I . First Year (1997) $461.51 $125.00 Principal Installment I (8 year amortization) . First Year (1997) 470.97 127.56 r Interest Installment (.12756 factor) I . Total amount included $932.48 $252.56 in taxes payable I Conclusion Assuming the Albjerg's make both of their 1997 property tax payments in full (i.e., May 15th and October 15th), then the total amount they would have paid toward the 96RECON8YR I improvement is $932.48 ($461.51 principal, and $470.97 in interest). Assuming that the original total assessment was $1,000.00, then the 1997 "payoff' would be $1,127.56 ($1,000.00 principal, plus $127.56 in accrued interest). I Therefore, if the property owner wished to liquidate the assessment in 1997 based on an original $1,000,000 total assessment, they would have to remit an additional $195.08 ($1,127.56- I $932.48) to Ramsey County Property Records in conjunction with appropriate Resolution actions .' by the Arden Hills City Council. ; I I ~ I - -----.--- . I CITY OF ARDEN HILLS ,. MEMORANDUM DATE: April 28, 1997 . TO: M'yomd City Cooocil ~ I FROM: Kevin Ringwald, Community Development Directo . I SUBJECT: Planning Cases 97-04 and 97-05 The following is a brief review of the requests and the recommendations of the Planning I Commission. The minutes of the April 2, 1997 Planning Commission meeting are also included in your packet. I Case 97-04. Enterprise Leasinl,! Co.. 3761 Lexington Ave.. Special Use Permit A. Request I The applicant (Enterprise Leasing Company) is requesting approval of a special use permit to operate a vehicle leasing/rental company in a bay of the Goodyear building at Ie 3761 Lexington Avenue (Exhibit A). B. Backl!round I The applicant wishes to locate in the Arden Hills area due to their relationship with their corporate clientele (IE., Land 0' Lakes, MSI, Pharmacia Deltec, etc.,). The applicant estimates that 90 percent of their business will be delivering vehicles to these companies, I rather than having customers come to their site. The applicant stated that the site would have at most 10 leasing/rental cars on it at one time. The applicant stated that they will have 2-3 employees and have office space of approximately 700 square feet. The I applicant wishes to install an overhead garage door in the bay so that they may clean the vehicles onsite. 1 C. Planning Commission Recommendation The Planning Commission on April 2, 1997 recommended approval of the Special Use Permit to operate a vehicle leasing/rental company in at 3761 Lexington Avenue, in I Planning Case 97-04, subject to the following conditions: I. Provision of a "canned sign on the south bay elevation not to exceed 45 square I feet in area; 2. Provision of a "canned sign" on the east bay elevation not to exceed 45 square I feet in area; 3. Maintenance of91 parking spaces (including the service bay as one parking ~ space); I . 4. Limiting the number of leasing/rental vehicles onsite at anyone time to a I maximum often (10); and 5. Limiting the parking ofthose ten (10) leasing/rental vehicles to the westernmost -- portion of the parking lot. D. Uodates I 1. Sign age. The applicant has modified their requested signage so that they are providing for "canned signs" on the south and east elevation ofthe bay each of which do not exceed 45 square feet in area (Exhibit B). The modification is 1 consistent with the requirements of conditions I and 2 of the Planning Commission recommendation. 2. Parking. The applicant modified the site plan so that only two parking spaces I will be eliminated in front of the bay instead of the four that was originally anticipated to be lost (Exhibit C). The modification is consistent with the requirements of condition 3 of the Planning Commission recommendation. I Case 97-05. North Heights Lutheran Church. 1700 Highway 96. PUD amendment I A. Request The petitioner (NHLC) is requesting approval of an amendment to their previously I approved Planned Unit Development (Planning Case 84-21) to allow for a 93,816 square foot Family Life Center addition (Exhibit D). B. Back!!round .. The concept Planned Unit Development (PUD) for the church was submitted in July of 1984 and approved by the City in August of 1984 in Planning Case 84-21. The concept . PUD set out a four stage development program. The City reviewed and approved the Phase I construction (2,000 seat sanctuary and 700 parking spaces) in May of 1985. The PUD document sets out the parameters for the development of the property. The PUD I allows for 91,500 square feet of support facilities and 1,667 parking spaces in Phases one and two. The applicant is proposing a 93,816 square foot Community Life Center and a total of 876 parking spaces. The proposed footprint of the addition is more compact on I the site, although it does encroach closer onto Highway 10, than does the original plan. e. Planning Commission Recommendation I The Planning Commission on April 2, 1997 recommended approval of the Planned Unit Development amendment to construct a 93,816 square foot Community Life Center to the . North Heights Lutheran Church, in Planning Case 97-05, subject to the following conditions: 1. Compliance with PUD Permit No. 84-21; I 2. Provision of a sidewalk at least 48 inches in width on the west and south sides of the addition; I 3. Compliance with the determination by the Fire Chief of the Lake Johanna Volunteer Fire Department on the need for a fire apparatus access road on the .. west and south sides of the addition; I I I 4. Compliance with the City Engineer's letter dated March 19, 1997; ft 5. Compliance with the requirement of the Rice Creek Watershed District; 6. Compliance with the requirements of the MPCA's NPDES permit; 7. Modification of the landscape plan to provide 20 trees at the southwest comer of the addition; I 8. Extension of the permit for temporary classrooms for one year (to expire on May 31, 1998) or until the addition receives an occupancy permit, whichever occurs first; I 9. Elimination of the temporary truck trailers and provision of permanent storage prior to May 31, 1998 (extension of the permit for temporary truck trailers) or I until the addition receives an occupancy permit, whichever occurs first (Planning Commission and City Council review and approval of the permanent storage is required); I 10. Updating the Master Plan for the NHLC, prior to April 28, 1997; 11. Work with consultantslneighbors/staffto resolve lighting concerns of the existing religious symbol; I 12. Community Life Center addition not to be used as a full-time (daily) school under this application; and 13. No exterior illumination of the proposed religious symbol on the addition. I D. Updates 1. Sidewalk. The applicant has modified their plans to include a sidewalk on the Ie west side of the building as required by condition 2 of the Planning Commission recommendation (Exhibit E, page 12 of 15). However, the access points at the southwest and southeast comers of the building still require sidewalks to be I extended to them (Exhibit E, page 9 of 15). 2. Fire access road. The Lake Johanna Volunteer Fire Department has requested a I fire access road to the west side of the proposed addition. The applicant has modified their plans to provide a 12 foot wide gravel drive (Exhibit E, page 13 of 15). I 3. City Engineer's letter. The applicant has responded to the issues raised in the City Engineer's letter dated March 19, 1997 (Exhibit E, page 3 & 4 of 15). 4. Landscaping. The applicant has modified the landscape plan to provide the I requested trees at the southwest comer of the building (Exhibit E, page 15 of 15). The modification is consistent with condition 7 of the recommendation ofthe Planning Commission. I 5. Temporary truck trailers. The applicant has eliminated the temporary truck trailers from the plan and has provided space inside the building to accommodate their storage needs (Exhibit E, page 9 of 15). The modification is consistent with I condition 9 of the recommendation of the Planning Commission. 6. NHLC Master Plan. The applicant has modified their Master Plan as requested by the Planning Commission recommendation 10 (exhibit E, page 8 of 15). The I Master Plan provides for three stages. The first stage is the existing development on the site. The second stage is the development proposed in this Planning Case. it The third stage is an addition to the Sanctuary to increase the seating to 3,000 and add parking for that seating. . I 7. Lighting of existing religious symbol. The applicant is proposing to put the I lighting of the existing religious symbol on a timer which will shut off at 11 :00 .. p.m. 8. Lighting of proposed religious symbol. The applicant has also stated that the proposed religious symbol over the new portion of the building will not be illuminated. . E. Cmiel Letter (April 23. 1997) The City received a letter (Exhibit F, page 1 of2) from a David F. Cmiel (dated April 23, I 1997) in which he expressed concerns regarding the drainage leaving the Church site and causing erosion to his property (the vacant property south of 4519 Old Highway 10). The Cmiel property has an open drainage swale which runs through it from Old Highway 10 I to Round Lake. At the edge of Old Highway 10 there exists a culvert which outlets storm water into the open drainage swale (Exhibit F, page 2 of 2). Mr Cmiel asserts that the increased water from the proposed development of this site will cause further erosion I on his property. 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'''.~~ i . .\' I , i , I tl I'i I . .. / I~ , I PF---, . . . ., ,~ I "'~..,/ I CJ ItO Welsh Construction I ,. 8200 Normand<lle 8oule\"i1rd, Suite 200 Minneapolis. ~innesot" 55437.1060 612.897.7860 Fax 897.781)8 I I NORTH HEIGHTS LUTHERAN CHURCH I F AMIL Y LIFE CENTER ADDITION - PARKING ANALYSIS I March 27, 1997 I Parking Required: Maximum occupancy would likely occur during Sunday Service: Sanctuary - 1800 seats @ 1 space/3seats 600 spaces I Sunday Schoo1- 525 students @ 1 space/5 students 105 spaces 18 instructors @ 1 space/instructor 18 spaces Total 723 spaces .. Parking Provided: Existing Parking Spaces 645 spaces New Parking Spaces 231 spaces I Total Proposed Parking Available 876 spaces I .. I I I . c I it . l 'i' ID I l~LUMINANce IS GIVEN IN HORIlONTA~ ~OOTCAND~Es. I . J Z ~ COORC>tNATE . 3.0 I i Pl.. >', I I AVG. TII-T fAc'ro~ .. 1.0",0 , , , i \ X : 30.0 90.0 150.0 210.0 270.0 I 330.0 390..0 I , y , , 0.0 60.0 120.0 180.0 240.0. :300..0 ~60.0 . , , ________~__~~---+----+__~_~----+----+----+----+----+----t---l+----+----~----T--- i , ' -- I 690.0 ~ I I i 660.0 i I 8'''''''1 I ! I . hntT,... I i iE) ~30.Q ... I .. F;lH::} I , : . ~~~ , i , 600,0. + , , I : , I 370..0 T , .s , , I 5.1110,('1 + : i . , 510.0 ... : , , 41:30.0 + , .S I , , , 450.0. ... , .6 , , ~20.0 i- I : .6 , , 390.0 + , .7 , , I , ~f.,O.O + : , , ]30.0 ... , .. , ~ , :.00..0 + , , , , ~.,O.O 1- : . , , 240..0 t : , , I 210..0. ... , , , , ldO".o. T , I , , :!.$O.O ... , : 120.0. + , I , , , -;0.0 + : , , , 60.0 i- I ; , I : JO.e + I , I , , , .. j ('.0. t + + + . 1 , 1.2 1.7 0.. o. 0.3 , , , . .-,.---~---+----+----...---~+----+-......+..---+----+----+-...--.....---t----+---..+-......+--- I I . r~~~lSER LUM1NAIRES ... 20. I I , i --STATISTICS-- I :~;). TARGET pre,. 217 .. 1 ~VERAGE 2.' I t-!AXIHUM 1~.1 .~INIMUM 0.1 \ ^VG/MIN 4~.14 nAX/MIN 224. S2 I J/27J1997 11:44:42 I I ~~~E '15 Welsh Construction I ,. 8200 Normandale Boulevard, Suite 200 Minneapolis, Minnesota 55437.1060 612.897.7860 Fax 897.7868 I I April 16, 1997 I I Mr. Kevin Ringwald City of Arden Hills 1450 West Highway 96 I ArdenHills,MN 55112 RE: Family Life Center Addition I North Heights Lutheran Church Dear Kevin: .. In response to your letter dated April 3, 1997, we have prepared the following information for your review. I Item 1- It is our understanding the proposed project does comply with the PUD Permit No. 84-21. Item 2- Sidewalks have been added, please refer to the attached site and civil plans for more information. Item 3- A fire access road has been added, please refer to the attached site and civil plans for more I information. Item 4- Please reference HKS Associates memorandum dated April 14, 1997, and the revised site and civil plans. I Item 5- Please reference HKS Associates letter dated April 14, 1997, addressed to Rice Creek Watershed District. Item 6- A copy of the permit has been forwarded previously. I Item 7- Trees have been added, please refer to the attached landscape plans. Item 8- No action required from the Owner. Item 9- Truck trailer parking eliminated, storage added to building. Please see revised plans. I Item 10- The Master Plan has been updated. The current vision for the site plans for the sanctuary to be expanded to 3000 seats in the next stage. At this time, there are no further plans for expansion beyond Stage 3. I Item 11- The religious sym bollighting will be placed on a timer that shuts off the lights at II :00 PM. ,. Item 12- Confirming the condition added during the Planning Commission meeting, the Owner will not use the proposed project as a full time (daily) school under this application. However, in the future the I Owner may re-apply to amend the PUD requesting to change the usage to a full time school. Item 13- Confirming the condition added during the Planning Commission meeting, the proposed new fI religious symbol over the chapel will not be illuminated. I ----- - --------- ~s I Mr. Kevin Ringwald I April 16, 1997 -- Page Two Enclosed please find the follwoing supplemental information: HKS memorandum to Welsh Construction I dated 4-14-97, HKS letter to Rice Creek Watershed District dated 4-14-97, revised storm sewer calculations dated 4-13-97, revised master plan dated 4-14-97, seven full size sets of plans and one 8-112" x II" set of the plans. . If you should require further clarification or information, please do not hesitate to call. Sincerely, I I Michael T. Schraad I Project Manager . ., I I . I I ,. . I .. . ------ I Apr-14-97 09:52A HKS ~ssociates1> Inc~ 612-1559-0891 P.02 7/5 CIVIL ENGL''EElUNG I I.A.NDSCA.PE ARCHTrEcrtJllE. ENVIRONME..Vl'AL SERVlCES ,. UIUIAN Pt.AN:'.1....G MEMORANDUM I DATE: April 14, 1997 I TO: Mike Schraad, Welsh Construction I FROM: Harald Eriksen SUBJECT: Response to letter to Kevin Ringwald from Greg Stonehouse, dated 3/19/97. I North Heights Lutheran Church, Arden Hills HKS Project No. 97015 I This memo is in response to recommendations made by the consulting engineer. Each response corresponds to the items discussed in the letter dated 3/19/97: I A. Site Lavout Plan A. 1. The waste container area has been shown. .. A. 2. Additional handicapped stalls have been added. I A. 3. Interior stalls have been revised to 19 feet in length. A. 4. Trailer area has bee deleted. I B. Gradin!!: and Draina!!e Plan I B. 1. Pond side slopes have revised to 4: 1 B. 2. Storm sewer layout has been revised. I B. 3. Contours have been revised. B. 4. This issue has been clarified. I B. 5. Additional existing topographic information has been included. I ~ B. 6. Same as B. 4. B. 7. Revised Drainage calculations are included. I "KS ASSOCIATES l;"Ie i' 821 RAYMOND AVE:'\tJE. Sl;ITE tuo ST. PAeLt J\tN SSlH PHO~E 612/659.9732 FA-X 612J6S9.(l891 I Apr-14-97 09:52A HKS Associates. Inc. 612-659-0891 P..03 I tf/Is I B. 8. Proposed grades are shown. .. B. 9. Proposed roof drainage will occur from scuppers onto grade. I C. Utilitv Plan I C. I. A new waterline will not be required. C. 2. Proposed Lighting will be included with final plans. I Please include this memo with your submission to the City and Jet us know if you have any I questions. cc: File 97015 I I .. I I I I I ,. I I JII6...'''..'''.-.... .. . ';~"';'~ .~. '"':. " ,," ,,,.,.....',.'"..,.,.,.,- . .~":1 .,...,_.. r~.,. .~I_'-.::J.11'f'3a I I CIVIL E.'iGlNEEIWiG ?h$ lA..'""I"DSCAPE ARCHITECnrRE I E('''VIRO:''i~IE~'T AL SERVICES URBA.'i PlA.'i1iL'iG i' April 14, 1997 I Kate DrewT)', District Administrator Rice Creek Watershed District 3585 Lexington Avenue North, Suite 330 I Arden Hills, MN 55126-8056 Re: Permit Application, RCWD Permit 97-32 I North Heights Lutheran Church Addition TH. 10 and Hwy. 96, Arden Hills, MN HKS Project No. 97015 I Dear Kate: I We have received a copy of the Notice Of Permit Application Status dated March 27, 1997 regarding the above referenced project and have prepared the following responses referring to I each of the three recommendations. I The current proposed building expansion and parking lot does not impact any of the existing Ie wetlands. During the last week, the site has been reviewed and wetlands delineated in the vicinity of the proposed construction by our wetland specialist, Derek Johnson and Mr. John Anderson of EnviroData. Please refer to the attached Wetland Delineation Report prepared I by Mr. John Anderson of EnviroData. District staff has reviewed and approved the wetland delineation in the vicinity of the proposed building and parking lot. 2 The legal document granting an easement over the existing wetlands adjacent to the proposed I construction and the proposed storm water pond has been completed by a registered surveyor. Regarding the easements over all on-site wetlands, ponds and other hydraulic features currently within existing easements, please be advised that we have had our surveyor I stake the corners of the existing easements. Mr. Johnson then checked the edges of the existing wetlands and other hydraulic features against the easement boundaries. Mr. Johnson I found that some of the existing wetlands and a pond near the north end of the site, are not wholly within the existing easements. It is our intent to revise and add easements around these features by April 21, 1997. 3. The cash surety in the amount of $2,000.00 is enclosed. I We have enclosed the following material for your review and approval: I ,. 0 3 full size prints of revised Preliminary Grading, Drainage and Erosion Control Plan, revised dated 4/14/97. I 0 3 copies of the Wetland Delineation Report prepared by EnviroData on April 10, 1997. 0 3 copies of the draft Easement Documents granting easement over the two adjacent wetlands fI and the storm water pond. 0 Cash surety in the amount of$2,000.00 ilKS ASSOCIATES I~C 821 R-\.YMO~D AVENUE SUlTE lIHl ST. PAUL, MN 55114 I PHONE 612/659-9732 F......" 6121659.0391 Page 2 r;~) I April 14, 1997 Kate Drewry, Rice Creek Watershed District I . 3 copies of a new Master Plan dated 4/14/97 requested by the City of Arden Hills. .. . Revised storm sewer calculations dated 4/13/97. With the supplied information, we request approval of the permit application as soon as possible I by Administrative Action by the Watershed District Staff. If you have any questions or need any additional information, please contact either Derek I Johnson or myself at our office. Very tmly yours, I HKS ASSOCIATES, INC. . oYdfJ ~ Harald Eriksen, PE I Senior Project Manager Enclosure I cc iMike Schraad, Welsh Construction Kevin Ringwald, City of Arden Hills fjI File Proj/97015 I I I I I .. I I ~"""''''''''''''; .. . . L\,..U....\I'f.\i4.111IUHKI f....'Uh....IIl".....r'l. ~1'1('.I( I.' Illl~\' t.I.\......!:'", r~'-!..."'~ I I I ~~~ ~I"" _ ..w I A~l 7t) (J) UJ b Z I 0" '" '" ....>UJ ., ~ - 00. ..; ::>.0- ... ",<(0. 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'"' UJ<(~ ~ .., "0.. ~~UJ Z u 0 ~ " I 0.<3g: ;:: 0" N <( 1-'" "0 () () c 0 g .... :2 o:i - N '" 0" u.. ----BA5 I I M A S T E R P L A NI I GlENal!! IARCHITECrURE I I A~;~llf;rl . .,III~I~I .. '~A~.I.. ~-- .. -""""'""'" ............- .............~ I I I I I r-------- ... ~ .. .. .. .. I ............ .. /" .. .. .. .. .. ............... .. (0.......... .. r............ .. plUlH'AGEf. WEl NO SITE DATA: f . . . .EASEIl(HT . ., \,................... I........... .. TOTAl. LOT AREA: (44.93 ACRES) 1,951,360 s.r. 1,._____.._.....-"-_._~ BUILDINC AREA: STAGE 1: 36,740 s.r. STAGE 2: 58,033 s.r. I STAGE 3: 27,512 s.r. TOTAl: 120,285 s.r. PROPOSEO F.....R.: 0.10 X or TOTAl AREA (LOT C<M:RACE): 6.25X I MAX. AUOWABLE LOT COVERACE: 25.00X PARKlNC REOUIRE~ENTS: STAGE 1: 1667 REO.1 6'5 PROVIOEO I STAGE 2: 123 REO. 209 PROVIOEO STAGE 3: 333 REO. 358 PROVIOEO TOTAl: (1123 REO. 1212 PROVIDED PAVEidENT AREA: STAGE 1: 15.42 ACRESl 279.573 s.r. I STAGE 2: 1.20 ACRES 32,313 s.r. STAGE 3: 2.70 ACRES 117.773 s.r. TOTAl: (10.32 ACRES) 449,763 s.r. 0 X OF" TOTAl AREA: 22.98X lANOSCAPE AREA: I STAGE 1: r7.57 ACRESl 1,640,945 s.r. SCALE: 1"=300' STAGE 2: 35.14 ACRES 1,530,599 s.r. Norlh STAGE 3: 31.80 ACRES 1.383.312 s.r. o' 300' 100' 000' TOTAl: 31.80 ACRES 1.383,312 s.r. ,. X or TOTAl AREA: 70.77X I I I I REQUIRED MIN. X: 65.00X N'RI. 14, 1"1 I N 0 R T H H E I G H T S L U T H E R A N C H U R C H II -.. I ----------- . 1 i!,j ;~ ~ !l~!!! ,; ~:l =? ~ Ill,! .,. . <( J U#! ~ t;aytf ; lil' .., ~l' ~u~~ ,~ iii Ii ", ~u I Hlu l~ !l!',~~ 1 I ,. 'I' r r '1 I I' f" -I . , ~ ,_, , , , I .- - I_I.... -j' ~,~ - ~} t= := = I I -I - - -+ - I I I , , I I 0- - n'I-- , , I ~ I , , ~ t~ -j ! , Ii I , ,- - - -l- -'l ~. , , t ~ ct I ~ i , , .f- , ~i , Vi ~ ~ , , I ,- - _ .I. _, :&~# I .1.. , I , -::t. I c-- , I I - -:J' h_, ! I _ - - -""T':~.~ I - I L --<1: ,:;.- - - I - - '..- "I -'ii' ~ ,- '""", <i:)- _ - - , : r" Ie , il I: I. 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Rosevill~, MN 55113 I April 23, 1997 .-. -.- Ie r~" ? 1Q97 ,., ".,J City of Ard~n Hills C, I 1450 W~st Highway 96 Arden Hills, MN 55112 I Rice Cr~~k Watershed District 330 Arden Plaza I 3585 L~xington Av~nu~ North Ard~n Hills, MN 55126 I D~ar Mayor/City Council Memb~rs and District Members: Subject: Arden Hills Planning Case #97-05 I ROOD Permit #97-32 We would like to express our concerns related to the permit requests for the Welsh I Corporation/North Heights Lutheran Church development of property at 1700 West Highway 96, Arden Hi/Is, MN. We ar~ the owners of property located directly acr055 Highway 10 Southw~st of this proposed d~velopment. Currently th~r~ is an open drainag~ culv~rt that allows water Ie from the North Heights prop~rty to drain across our lot which th~n flows Into th~ Wildlife Refuge. We hav~ been conc~rned about the water flow for this area since North Heights first phase development some twelv~ y~ars ago. This water flow has caused erosion and th~ collapse of "the I culvert op~ning. In tim~s of heavy rain, the water flow l~v~1 changes have caused a part of our property to be flooded by this water, making that portion of our property unusable. I This proposed dev~lopment, a building of approximately 100,000 square f~et and its additional parking will greatly increase th~ hard surface of this area and continue to add to the water dralnag~ issu~ cr~ated on this site. I We f~~1 that "th~ d~velopment and/or City should address this issue and take responsibility to address the issu~ of extending th~ drainage culvert (approxlmat~ly 100 f~et) I across our property which would addr~ss this ongoing problem. Please giv~ this your s~rious consideration prior "to any final ac"tion on "this permitlcase I reques"t. We would lik~ to work with you In r~solving this matter. I can be reached during "th~ day at 546-6943 or 489-2839 ev~nlngs. I R~sp~ctfully yours, dl~d. &~~ I David F. Cmi~1 f' I , 2' I Iz fl,l"''''''' I -......;;. ~;':-. . -"'~ 0(C~':0 \"JJ!I.f:' u."._ \ ~~' . "O~~''.'-, _, ,."."~,, ~ If.tl).~<) ~. " ~~':-. : . _'Of"""-, '''l.l---.5 '"::;. ~------:.~ .;.~ ~~.. !"> :_,--- =, ,', ! - Grfl ft. \~ ~lZ1Y ROUND LIIIU' "'I. U"11 +- + -!- + ~"" ! fI I' I CITY OF ARDEN HILLS Ie MEMORANDUM DATE: April 25, 1997 I TO: Brian Fritsinger, City Administrator 0\. I FROM: Dwayne Stafford, Public Works Snperintendent SUBJECT: 1997 Street Improvement Project Bids and Contract I Backgronnd I Attached, the City Council will find Resolution #97-21 accepting the bid and authorizing the execution of the contract in the matter of the 1997 Street Improvement project. I Valley Paving, Inc. was the low bidder on this project, and the City's Consulting Engineer, Greg Stonehouse, recommends the contract be awarded to their firm. I A memorandum is also attached from Mr. Stonehouse clarifying the scope of the 1997 Street Improvement project, as previously approved by the City Council. .. Recommendation Staff recommends the City Council adopt Resolution #97-21, accepting the bid and authorizing the execution of the contract in the matter of the 1997 street improvements. I DS/sls I I I I I I it I rlO.".....;;....... _.....~.,;;, .......""...... ,,'......- ....... '. MEMO I e. To: Mr, Dwayne Stafford From, Greg Stonehouse Subject: Resolution 97-21 . Date: April 25, 1997 . Please find attached Resolution 97-21, Accepting the Bid and Awarding the contract to Valley Paving, Inc. in the matter of the 1997 Street Improvements Project As discussed by the City I Council and Staff, the scope of the award includes the Base Bid, Alternate B for slurry seal, and the sewer repairs on Hamline Avenue North. The reconstruction of Ham line Avenue North and North Snelling Avenue (Alternate Bid A) has . been left oul of the proposed contract award due to a combination of City budget concerns and a lack of public support for these portions of the project. I The actual amount of slurry seal to be conlpleted on park trails should be further analyzed. in the field following a preconstruction meeting. It appears that a minimum of two of three proposed I trails will be completed. and it is proposed that the third segment be completed pcnding the amount of corrective patching required on the first two segments. Based upon this scope of work, the proposed contract award amount is approximately 384,000. .. If the City Council approves, it would be appropriate to adopt Resolution 97-21, accepting the bid and awarding the contract for the 1997 Street Improvements Project to Valley Paving, . Incorporated. 1 will be present at Monday evening's City Council meeting to address any questions or concerns you, City Staff, or the City Council may have related to this year's project. I . . I ....... J I . ~ TOTAL p.m I I ~e "to . d ltUO.L I STATE OF MINNESOTA I RAMSEY COUNTY CITY OF ARDEN HILLS I RESOLUTION 97-21 A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF I CONTRACT IN THE MATTER OF THE 1997 STREET IMPROVEMENT PROJECT WHEREAS, pursuant to City Resolution, competitive bids were solicited and received for the I 1997 Street Improvement project as set forth in the bid tabulation attached hereto and incorporated herein by this reference; and I WHEREAS, the City Council has considered the amount of the bids and the responsibility of the bidders and determined that Valley Paving, Inc., is the lowest responsible bidder; and I WHEREAS, the City Staff and Engineer have recommended that the contract be awarded based upon the Base Bid, Alternate Bid B for replacing portions of the seal coat with .. slurry seal, and the completion of repairs to the sanitary sewer system on Hamline Avenue North. I NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN BILLS, MINNESOTA: I 1. The Mayor and City Administrator are authorized and directed to e)(ccute, on behalf or the City, such contract with Valley Paving, Inc., as is approved by the City Attorney for the I completion of the 1997 Street Improvement project according to the approved plan, and specifications designated by City Resolution. I 2. The City Administrator is authorized and directed to forthwith return to all bidders the deposits made with their bids upon execution of the contract above specified. I PASSED AND ADOPTED TmS 28TH DAY OF APRIL, 1997 I I Dennis Probst, Mayor ATIEST: ,. Post-l!" Fax Note 7671 O,te z-..l .01 ~ J . llages Brian Fritsinger, City Administrator F..m~~~ I \Wi Co. M~ P"on.#~-~7.~ Tl'l/"t0. d . .. ........ (l(l:v1 1.661-vc-ddt! 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I' < I CITY OF ARDEN illLLS {t MEMORANDUM DATE: April 28, 1997 I TO: Mayor and City Council I FROM: Kevin Ringwald, Community Development Directo~ SUBJECT: Community Development Department Activities I April of 1997 I The following summarizes the activities of the Community Development Department for April of 1997. I Planning and Zonin!! The Planning Commission did not meet at its regular March meeting. The Staff has received the following application for the Planning Commission consideration at the April 2, 1997 meeting: I 1. Planning Case 97-06 (Welsh Companies, Round Lake Road, Site Plan and Variances). The applicant is revising their submission to include the Phase II, III, and IV .. buildings which are 104,532 square feet, 105,444 square feet, and 119,412 square feet respectively. This Planning Case will be revised a resubmitted for review at a later date. Please read the Gateway Business District section of the Economic Development monthly I report for more information on this subject. 2. Planning Case 97-07 (City of Arden Hills, Gateway Business District, I Comprehensive Plan consistency). As part of the Tax Increment Financing requirements imposed by the State, the Planning Commission needs to make a I determination that the intended uses for the Gateway Business District (GBD) are consistent with the City's Comprehensive Plan. The City's Comprehensive Plan designates this entire area as IndustriaL The proposed uses (ie., office, manufacturing, I and warehousing) for the GBD are consistent with that designation. Discussion items. The Planning Commission will be discussing the framework for 3. I regulating pawnshops, adult uses, and gun shops. It is anticipated that the framework for this discussion will center around appropriate zoning districts, uses that should be buffered from these uses and what that buffer distance should be. I The Planning Commission will also be discussing reviewing errors I omissions I corrections I interpretations in the Zoning Ordinance. This review is focused as primarily . at "house-keeping" items (typographical errors, clarifying interpretations, etc.,) and not at changing the intent or scope (ie., fast food uses) of sections of the Zoning Ordinance. ,. I .. , Protective Inspections I 1. Building Permits. The City in April of 1997 issued fifteen residential remodeling or additions permits which had a total value of$152,043.50 and had an average value of .. $10,136.23. The City in March of 1997 issued no new residential permits. The City in March of 1997 issued five commercial/industrial building permits which had a total value of$4,739,681.00 and had an average value of $947,936.20. I The first commercial/industrial permit (# 5637) involved $1,463,857 building shell for the Phase II Dynamark building at 4265 North Lexington A venue. The second . commercial/industrial permit (# 5640) involved a $440,068 the interior build out for the Phase II Dynamark building. The third commercial/industrial permit (# 5643) involved a $2,650,056 new building construction (Planning Case 97-03 - Building E) for CPI at I 4100 Hamline A venue. The fourth commercial/industrial permit (#5646) involved a $90,000 reroofing permit at Bethel College (3900 Bethel Drive). Lastly, the fifth commercial/industrial permit (#5653) involved a $95,700 interior remodel at Northwoods I Office Building (3900 Northwoods Drive) the staff had yet to find out who these tenant improvements are being done for. 2. Heating Permits. In April of 1997, the City issued 15 residential heating permits and 0 I Commercial/Industrial heating permits. 3. Plumbing Permits. In April of 1997, the City issued 3 residential plumbing permits and I 5 CommerciallIndustrial plumbing permits. .. 4. Water Permits. In April of 1997, the City issued 3 residential water permits and 2 CommerciallIndustrial water permits. . 5. Sewer Permits. In April of 1997, the City issued 1 residential sewer permits and 0 Commercial/Industrial sewer permits. . 6. Electrical Permits. In April of 1997, the City issued 17 residential electrical permits and 10 CommerciallIndustrial electrical permits. . 7. Sign Permits. The City issued I sign permit in April for the Arden Pharmacy (3529 Lexington Avenue) in Arden Plaza. I Economic Develonment 1. Gateway Business District. The ground breaking for Phase I of the Arden Hills I Interstate Center has been rescheduled to Tuesday, April 29, 1997 at II :00 a.m. at the site (4300 Round Lake Road) with a reception to follow at the Arden Hills Holiday Inn, I As previously reported at the last worksession the Staff has received the appraisals back for the two remnant strips ofland owned by Naegele and the underlying ownership of . Round Lake Road adjacent to those strips, also owned by Naegele. The appraisals indicate that the three properties are worth $27,300.00. The Staff had previously .. estimated, for budgeting purposes, that the three properties would be worth approximately $29,500. The Staff will be meeting with attorney Larry Martin of Larkin, Hoffman, Daly, and Lindgren to discuss the framework for a purchase agreement and the I I I Memorandum Of Dnderstanding (MOD) which will set out agreement on the removal of ~ the Interstate 35W billboards (3 panels) and the conditions (ie., aesthetics, location, landscaping, and marketing of the site for office use) under which the Interstate 694 billboards (3 panels existing and I panel added) will be allowed to continue. As these discussions proceed the Staff will keep the City Council informed of their progress. I The Staff met with the representatives of Welsh Companies to discuss their anticipated phasing of the project. At this point in time they are revising their submission to include I the Phase II, III, and IV buildings which are 104,532 square feet, 105,444 square feet, and 119,412 square feet respectively (Exhibit A). The developer has tenants for Phases II and III, but Phase IV is currently considered a spec building, but the developer is attempting . to get a tenant to occupy the building. The developer is proposing that the three buildings have a similar exterior to one another, which is the same exterior that was previously shown to the City Council for Phase II (Exhibit B). . In looking at the concept plan quickly it would appear that three variances would be . requested: first, the percent of office requirement (similar to Phase I); second, exterior building materials; and third, a front yard parking setback (Phases II and IV). The front yard parking setback variance would allow the applicant to angle the building slightly so I as to "frame" the development. The applicant would also provide a layered landscaping approach to minimize the impact of the variance. The layered landscape approach would place a large landscape island in the middle of the parking area to assist in the buffering. Ie The City Council may wish to provide direction on truck access, particularly between Phases II and III, where none currently exists. Also, direction on the rear of Phase IV, which faces Round Lake would be appreciated. Also, as can be seen by the proposed I plans that the developer will be replatting the subject property and therefore the payment of park dedication fees will be required. I The overall project (Phases I -IV) will consist of approximately 485,000 square feet of development. The Staff has consistently reminded the developer that they need to carefully manage environmental thresholds for the site. Given, the size of the project that I the developer is proposing to construct, the Staff has requested the developers attorney and the City's attorney to review the need for an Environmental Assessment Worksheet I (EA W), Environmental Impact Statement (ElS), and/or Indirect Source Permit (ISP). If any or all of these thresholds are met, then the timetable for the project will be significantly altered. I Lastly, the developer is working with the City Engineer on overall wetland and drainage management on the developers site. If this can be partially or wholly accomplished, then I this would result in significant cost savings to the City. Animal Control . Spring is here and our animal friends are back from their winters rest. Therefore, the Staff has been responding to numerous requests for help from citizens who have (fill in your ,. favorite mammal) in their (fill in your favorite house part). It is anticipated that these requests will reduce in number the closer we get to summer. . I RecvcIin!! . 1. Arden Hills Clean Up Day. The Arden Hills spring clean up day will be held on Saturday, May 3, 1997 from 8:00 a.m. to 4:00 p.m. at the Shoreview Community Center, .. 2. E-Z Recycling complaints. The Staff has received several complaints from residents have been having a difficult time getting in touch with E-Z Recycling regarding pick up I issues. The Staff will contact E-Z Recycling a remind them that their contract is up at the end of 1997. Miscellaneous I 1. 1-35W Corridor Coalition. PlanSight has been working with Staff on taking the draft GIS documents into their final phase. The Coalition has submitted a grant request to . Metro GIS to fund an enhanced second phase of the GIS program that was previously outlined. The grant if received, would provide the Coalition with up-to-date digital aerial photography with extremely good resolution which could be electronically overlaid onto . the other data sets (ie., parcels, zoning, comprehensive plan, etc.,). 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I ~- CITY OF ARDEN HILLS MEMORANDUM I DATE: April 25, 1997 I TO: Brian Fritsinger, City Administrator I FROM: Terrance Post, City Accountant @ SUBJECT: April 1997 Finance Department Report I Department Activities . First Quarter (1/1/97 - 3/31/97) utility bills were issued on April 17, 1997. 77,484,360 gallons of I water was purchased from the City of Roseville, and 75,694,000 gallons were billed out resulting in a shrinkage factor of2.3%. This loss factor is well within expected limits. . . Adopted special assessments have been communicated to Ramsey County for Resolutions #97- 14, #97-14a, #97-15, and #97-15a. This setup is necessary to establish data files and a requirement before the assessment rolls can be certified to the County on May 2, 1997 and May I 16,1997. As a footnote to special assessment activity, of the $250,002 in adopted special assessments, .. through April 24, 1997, $29,272 (12%) had been received as "prepayments before certification." In previous years, the level of prepayment activity has averaged 20%. . The external auditor, Abdo, Abdo & Eick (AA & E), completed their fieldwork during April and I are scheduled to release audited 1996 year-end results in May. I May Priority Projects . Administratively, complete the required special assessment procedures to bring closure to this . . proJect. I . Complete Minnesota State Auditor TIF reporting forms. . Develop a "Development Agreement Checklist" for Augusta Housing for the Cottage Villas I project. . Work with the City Administrator to develop strategies for the 1998 Budget process. I . Execute Council direction to create an accounting system for the Economic Development Authority (EDA). I Finance Committee Update . The Committee met on April 17, 1997, and spent the majority of the meeting discussing I Assessment Policy matters. {' I - - I I CITY OF ARDEN HILLS ,. MEMORANDUM DATE: April 23, 1997 I TO: Brian Fritsinger, City Administrator ~ /1 . I FROM: Cindy S. Walsh, Parks and Recreation Director . .:; ~ SUBJECT: April Department Report I Parks and Recreation Commission I Hazelnut Playstructure The commission met with residents in January and March from the Hazelnut Park area to get their feedback on playground structure proposals. The consensus from the residents was to I choose the structure designed by Earl F. Anderson, Inc. (EF A). The proposal includes separating the younger and older age structures within the same border. The swings will be placed in a separate area. The play structure has been ordered and will be installed in June. I Trail Access Points The residents in the Hazelnut Park area were also invited to give their opinions regarding the .. future upgrade (8 foot wide bituminous) of trail access areas at Jerrold Avenue, Edgewater Avenue, and Katie Lane. All of the residents present at the meeting were in favor of upgrading the access easements as soon as possible. I did receive feedback from one resident at Jerrold I A venue and one resident on Edgewater A venue who preferred to leave the easement areas in their current grass state. I The commission and I agreed to recommend to the City Council that all three easement areas be upgraded to 8 foot wide bituminous trails. The 1998 Park Fund proposed budget will reflect this I recommendation. Park Fund Update I The Park Fund currently has a balance of$435,740. This does not include the $45,000 reimbursement from the DNR for the trail project. I Recreation Pro~rams The 4th and 5th grade track program begins next week. There are approximately 210 students registered at Island Lake and Valentine Hills Elementary schools. The summer brochure has I been sent out to the residents. New summer programs include; parent/child mini sports, action adventure camp, and a sports sampler class. I Possible Storm Water Mana~ement Proiect at Floral Park There is an area north of Floral Park where the trail is continually under water each Spring and ,. after heavy rains. The water drains from the Indian Oaks Trail neighborhood to the trail and I I stays there until it eventually drains into a sanitary sewer manhole cover. Engineer Stonehouse I and I have examined possible solutions. It appears that the water used to drain into Dawn Circle until the homes were built. The best solution seems to be to install a drain pipe along or under -- the trail from the area that holds water to the storm sewer in the street at the comer of Briarknoll Drive and Norma Avenue. Greg, Dwayne, and I will be updating the Council during budget discussions. 1997 Trail Sealcoatillll Proiects I Due to the increased cost of the slurry seal coat over the pea rock, we will only be able to seal I coat the area around the perimeter of Cummings Park ($5140) and the Valentine Hills area ($693). The Floral Park perimeter trail will have to be dropped until next year. The 1997 park maintenance budget included $7,400. To do all of the proposed trail areas, the cost would be I $11,103. Trail Construction I The contract with Thor Construction calls for all of the trail construction and clean up to be completed by May IS. Engineer Stonehouse and I have agreed on a punch list of items that need to be completed before the remainder of the money is paid to the contractor. I DNR Trail Grant I have completed the trail grant application for County Road F between Hamline Avenue and I Lexington Avenue. The review and ranking period will be from May I to August 31,1997. Grants will be awarded in the fall. Tony Schmidt Park .. Greg Mack has confirmed that Ramsey County will sell bonds in June of 1997 and $300,000 will I be used for planning purposes for the redevelopment of Tony Schmidt Park. Mr. Mack also indicated that he intends to request $580,000 for 1998 to complete the redevelopment of the park north of Lake Johanna Boulevard. The beach area would potentially be a 1999 project. I will I keep the Council informed as I learn more about the process and plan for redevelopment. I I I I I -- I I I CITY OF ARDEN HILLS it MEMORANDUM DATE: April 24, 1997 I TO: Brian Fritsinger, City Administrator 9\. I FROM: Dwayne Stafford, Public Works Superintendent SUBJECT: Monthly Department Head Report I Public Safety Commission I The Public Safety Commission returned to montWy meetings and met on April 17, 1997, at the Arden Hills Lake Johanna Volunteer Fire Department Station. District Chief, Tim Boehlke provided those attending a tour of the facility, and had the Lake Johanna Volunteer Fire I Department aerial truck on hand for a demonstration. The Public Safety Commission reviewed the Arden Hills Assessment Policy and recommend that I no changes be made to the policy, as it relates to corner lots, Public Works Department Ie Mr. Scherbel and Mr. Stafford investigated approximately 20 bags of garbage dumped in a ditch near the Arden Hills Library. The owner of the garbage bags was contacted and that person has I cleaned up the garbage, The specifications for the Industrial/Commercial Water Meter replacement are complete. I However, the specifications need some additional review. The City has received the new street sweeper and it is anticipated that the completion of the I street sweeping will be May 2, 1997. Public Works Employees are in the process of restoring all four (4) catch basins on Glenhill I Road and Ridgewood Road which are collapsing. Four (4) others also have beenround which need to be reconstructed in other areas. I Lawn Restoration from winter plowing is nearly complete; however, areas needing sod will not be finished until sod growers start cutting sod. I The City, again had a significant number of meters to repair and replace following the last quarter billing. This work is being completed as time and scheduling with home owners allow, I Crack sealing completed last summer seems to have held up through the winter. However, a few cracks have opened wider and the sealant cracked. The Public Works Department and the fI sealant supplier will decide whether or not to try a more flexible sealant in the future. I I A pump seal went out in one of the busiest lift stations this past month. The Public Works I Department delayed removing the pump until ordered parts were available and the machine shop was ready to machine down the worn shaft and install new seal. -- Some blacktop patching has been completed; however, much remains. An inspection will be completed this week on the Arden Manor water hook-up and the Karth I Lake and Lake Josephine storm sewer projects. Final payments are due for these projects. I I I I I eI I I I I I I I .. I