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Home My WebLink AboutCCP 05-27-1997 I I. REVISED AGEN-l " ,,'-'" I ARDEN HILLS CITY COUNCIL MEETING ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH I TUESDAY, MAY 27, 1997,7:30 P.M. ~.~ ~ I ',-~ NOTE CHANGE OF DATE AND LOCATION I +++++ THE EDA MEETING ORIGINALLY SCHEDULED FOR 7:00 P.M. HAS BEEN CANCELED I 7:30 P.M. 1. Call to Order/Roll Call I 7:30 P,M. 2. Approval of Meeting Agenda I 7:30 P.M. 3. Public Hearing Resolution #97-28, Adopting Modification to the Development Program for Ie Development District No.1, the proposed modifications of Tax Increment Financing Districts Nos. 1, 2, and 3, (an Economic Development District, a Redevelopment District, and a Housing District, respectively), and the proposed I adoption of modifications to the Tax Increment Financing Plans therefor, all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through 469.134, inclusive, as amended, and Minnesota Statutes, Sections 469.174 through I 469.179, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City. . 8:00 P.M. 4. Approval of Minutes a, May 12, 1997 Special Council Meeting (Architectural Interviews) b. May 12, 1997 Regular Council Meeting I c. May 13, 1997 Special Council Meeting (Architectural Interviews) d, May 19, 1997 Council Worksession I 8:05 P.M. 5, Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these itemsy . unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. I a, Claims and Payroll b, Committee Appointments .. c, City Hall Architectural Finn Selection, Architectural Alliance d. Receive 1996 Audit Report, Abdo, Abdo & Eick I --------- --------- - I Ar.i'NDA - PAGE TWO .' - ARDEN HILI,S CITY COUNCIL MEETING I ARMY RESEl tVE CENTER - 4655 LEXINGTON A VENUE NORTH TUESDAY, MAY 27,1997,7:30 P.M. I 8: 10 P.M. 6. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In I addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the-Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies. to allow a more timely presentation. . 8:15 P.M. 7. Unfmished and New Business a. Bob Fletcher, Ramsey County Sheriff, Award Presentation 1 b. Res, #97-29, Accepting Gateway Business District (GBD) Feasibility Report and Ordering the Preparation of Plans and Specifications 9:00 P.M. 8. Administrator Comments . 9:05 P.M. 9. Council Comments and Committeeillepartment Activity Reports I 9:10 P.M, 10. Adjourn _. The above lime may vary depending upon length of issue discussion June Meetings July Meetings . June 9 Couneil Meeting 7:30 P.M. July 2 Planning Commission CANCEL . June 16 Council Worksession 4:45 P.M. July 14 Couucil Meeting 7:30 P.M. June 18 Business Development 8:00 A.M. July 16 Business Development 8:00 A.M. I Committee Committee June 18 Planning Commission 7:30 P.M. July 17 Finance Committee 7:30 P.M. I June 19 Finance Committee 7:30 P.M. July 17 Public Safety 7:30 P.M. Commission . June 19 Public Safety 7:30 P.M. Commission July 21 Council Worksession 4:45 P.M. June 24 Parks & Recreation 7:00 P,M. July 22 Parks & Recreation 7:00 P.M. . Commission Commission June 25 Newsletter Committee 6:00 P.M. July 28 Economic Development 7:00 P.M, . Authority June 25 Hwy. 96 Task Force 7:00 P.M. -I July 28 Council Meeting 7:30 P.M. June 30 Economic Development 7:00 P.M. Authority July 30 Newsletter Committee 6:00 P.M. June 30 Council Meeting 7:30 P.M. July 30 Hwy. 96 Task Force 7:00 P.M. I - .- FILE ~. AGENDA I ARDEN HILLS CITY COUNCIL MEETING ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH I TUESDAY, MAY 27, 1997,7:30 P.M. I NOTE CHANGE OF DATE AND LOCATION I +++++ THE EDA MEETING ORIGINALLY SCHEDULED FOR 7:00 P.M. HAS BEEN CANCELED I 7:30 P.M. 1. Call to OrderlRolI Call I 7:30 P.M, 2. Approval of Meeting Agenda I 7:30 P.M. 3. Public Hearing Resolution #97-28, Adopting Modification to the Development Program for .. Development District No.1, the proposed modifications of Tax Increment Financing Districts Nos. 1,2, and 3, (an Economic Development District, a Redevelopment District, and a Housing District, respectively), and the proposed I adoption of modifications to the Tax Increment Financing Plans therefpr, all . pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through 469.134, inclusive, as amended, and Minnesota Statutes, Sections 469.174 through I 469.179, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City. I 8:00 P.M. 4. Approval of Minutes a. May 12, 1997 Special Council Meeting (Architectural Interviews) b, May 12, 1997 Regular Council Meeting I c. May 13, 1997 Special Council Meeting (Architectural Interviews) d. May 19, 1997 Council W orksession I 8:05 P.M. 5. Consent Calendar Those items listed under the Consent Calendar are considered 10 be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, I unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. I a. Claims and Payroll b, Committee Appointments It c. City Hall Architectural Firm Selection, Architectural Alliance d. Receive 1996 Audit Report, Abdo, Abdo & Eick I "'1 ..... . , t--. ~, ',.'"... ,. ~ AGENDA - PAGE TWO .- .. ARDEN HILLS CITY COUNCIL MEETING ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH . TUESDAY, MAY 27,1997,7:30 P.M. 8: 10 P.M. 6. Public Comments I This is an opponunity for citizens to bring to the Council's attention any items not curre~ly on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the spe<:iflC I item being addressed to Ihe Council. To allow adequaletime for eacb person wishing to address the Council. we ask thaI individuals limit their comments to tbree (3) minutes. Written documents may be distributed to the Council prior to the meeting. or as bench copies, to allow a more timely presentation. 8:15 P.M, 7. Unfinished and New Business . a. Bob Fletcher, Ramsey County Sheriff, Award Presentation b. Metro East Development, David Piggott, Executive Director I c. Res. #97-29, Accepting Gateway Business District (GBD) Feasibility Report and Ordering the Preparation of Plans and Specifications I 9:00 P.M. 8. Administrator Comments 9:05 P.M. 9. Council Comments and CommitteelDepartment Activity Reports . 9:10 P.M, 10. Adjourn ell The above time may vary depending upon length of issue discussion .. -c ee- I June Meetings July Meetings June 9 Council Meeting 7:30 P.M. July 2 Planning Commission CANCEL . June 16 Council Worksession 4:45 P.M. July 14 Council Meeting 7:30 P.M. June 18 Business Development 8:00 A.M. July 16 Business Development 8:00 A.M, I Committee Committee June 18 Planning Commission 7:30 P.M. July 17 Finance Committee 7:30P.M, . June 19 Finance Committee 7:30 P.M. July 17 Public Safety 7:30 P.M. Commission . June 19 Public Safety 7:30 P.M. Commission July 21 Council Worksesslon 4:45 P.M. June 24 Parks & Recreation 7:00 P.M. July 22 Parks & Recreation 7:00 P.M. . Commission Commission June 25 Newsletter Committee 6:00 P.M, July 28 Economic Development 7:00 P.M. . Authority June 25 Hwy. 96 Task Force 7:00 P.M. -. July 28 Council Meeting 7:30 P.M. June 30 Economic Development 7:00 P.M, Authority July 30 Newsletter Committee 6:00 P.M, June 30 Council Meeting 7:30 P.M. July 30 Hwy. 96 Task Foree 7:00 P.M.. I ." ."..., . . ,." "" '-',..,..n. ,.-,.,.'.,--..,'. ,.~c ,....', ,..,-....-.. .~. ." """..,..""H.. ------- I HP OfficeJet Fax Log Report for . Personal Printer/Fax/Copier Ciy of Arden Hills 61 633-7839 .- May-22-97 09:53 PM . I ~.t Fax . Identification :&Dl1 ~Im l2i!I& IiIIl!! Duration Diapostic 4219511 I:" ~S OK 02/02 Sent May-22 09:51P 00:00: 53 002522030022 . 6310467 L,' b . OK 02/02 Sent May-22 09:43P 00:01:10 002121230020 6449446 Y\\.Sl't- OK 02/02 Sent May-22 09:44P 00:01:17 002121430020 6339550 F",,~) OK 02/02 Sent May-22 09:52P 00:01:21 002120430020 . 6333846 ~. ~ OK 02/02 Sent May-22 09:46P 00:01 :21 002120430020 4810551 ?:",...."\rt6 OK 02/02 Sent May-22 09:48P 00:01 :03 002521030022 ... . . I ., . I . . I . I .- I ---- I HP OfficeJet Fax Log Report for I Personal PrinterlFaxlCopier City of Arden Hills 612633-7839 . May-22-91 09:57 PM . J_Fax . TdP.l1tifiNlltion Ba1!lt fDa :IxIlll D!l!l< IiIm Dqration D1nallostic 4219511 ~t,... (l4,-: ~~:=) OK 06 Sent May-22 09:54P 00:02:21 002582030022 . ... . . . I .e I I . . . . . .- . . HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 . May-22-97 09:40 PM . I.aRtFax I Identification rcY ~ ~~ Date Iim!1 Duration Diaenostie 3390854 OK 03 Sent May-22 09:39P 00:01:04 002582030022 . ... I . I . It . I . . . I . .- I --- I HP OfficeJet Fax Log Report for . Personal Printer/Fax/Copier Ci7 of Arden Hills 61 633-7839 . May-22-97 10:01 PM I Last Fax . TdP.ntification &mI11 f.l!m Iml D!llll Time Duration Diavnostic 6461220 S :O9"'-~" OK 03 Sent May-22 09:58P 00:01:17 002581030022 I ..... . . . I .- I . I I . . . .. .- . IV - ~. CITY OF ARDEN HILLS MEMORANDUM I DATE: May 23, 1997 I TO: Mayor and City Council Brian Fritsinger, CitY Administrato~ I FROM: SUBJECT: Administrator Comments for the May 27, 1997 Council Meeting I NOTE CHANGE OF DATE AND LOCATION I THE EDA MEETING ORIGINALLY SCHEDULED FOR 7:00 P.M. HAS BEEN CANCELED I 1. Public Hearing. TIF District Modifications I The Council is asked to adopt Res. #97-28, adopting modification to the Developrnent Program for Development District No.1, the proposed modifications of Tax Increment Financing Districts Nos. 1,2, and 3, (an Economic Development District, a Ie Redevelopment District, and a Housipg District, respectively), and the proposed adoption of modifications to the Tax Increment Financing Plans therefor, all pursuant to and in I accordance with Minnesota Statutes, Sections 469.124 through 469.134, inclusive, as amended, and Minnesota Statutes, Sections 469,174 through 469.179, inclusive, as amended, in an effort to encourage the development and redevelopment of certain I designated areas within the City. The adoption of this resolution modifies and clarifies the Development District I boundaries and various tax increment financing District budgets. 2. Approval of Minutes I The Council is asked to approve the Minutes of the May 12, 1997 Special (Architectural Interviews) and Regular Council meetings, the May 13, 1997 Special Council (Architectural Interviews) meeting, ~d the May 19, 1997 Council Worksession. I 3. Consent Calendar I a. Claims and PavroII The Council is asked to apprcjve claims in the amount of $69,405,21, and payroll I for the period most recently ended. The Council should note payment to Earl F. Anderson in the amount of$t2,193.10 for playground equipment at Perry Park; to MSA in the amount of$6,013,76 for April engineering fees; and to North Metro f' I-35W Corridor Coalition in the amount of $1,690,00 for Phase I, GIS work. ! I ---.------ ~----------- - '1 Administrator Comments for the 5/27/97 Council Meeting .1 Page Two May 23,1997 b. Cqmmittee Appointments I The City Council is asked to consider the appointment of Michael Richardson and I Chuck Stoddard to the Highway 96 Task Force. Council is also asked to consider the appointment of Steve Lange to the Business Relations Committee. c. Ci(y Hall Architectural Firm Selection. Architectural Alliance I The Council is asked to consider authorizing staff to negotiate and execute a contract with Architectural Alliance for architectural services related to the design I of City HaiL The selection of Architectural Alliance is a result of the interviews held on May 12 and 13. d. 1996 Audit Findin~. Abdo. Abdo & Eick I The Council may wish to consider the receipt of the 1996 audit findings which will be presented by Abdo, Abdo & Eick. I 4. Unfinished and New Business a. Bob Fletcher. Award Presentation I Sheriff Fletcher will be in attendance to present awards to the Arden View II Kiwanis and the Arden Hills Girls Scouts for their dedication and commitment to the Sheriff's Youth Literacy Program. b. Metro East Development. David Piggott. Executive Director I Mr. Piggott would like to make a presentation to the City Council on the activities of the Metro East Development Partnership. The City did not budget for I membership in this organization in 1997. c. Resolution #97-29. Gatewav Business District (GBD) Feasibili(y Rl:J)ort I The City Council is asked to adopt Resolution #97-29, accepting the Gateway Business District (GaD) Feasibility Report and Ordering the Preparation ofPlans and Specifications. The project to be scheduled for 1997 will be the construction I of the relocated Fourteenth Street and the water/sanitary sewer/storm sewer improvements related to this component of the project. Related to this subject, staff has confirmed City ownership of the IS" sanitary line which runs across the I Naegele property. MCES does not take ownership of the line until it nears 1-35W. S. Department Report I The City Council will find the department report enclosed for each of the various City Departments. Activities related to the Administration Department include: I General Administration a. -. We continue to provide weekly press releases to the local newspapers and the Pioneer Press. These have resulted in an increased level of communication and I I'" .- ~- Administrator Comments for the 5/27/97 Council Meeting Page Three May 23,1997 1 follow-up by the press. This has been most evident by the increased coverage in 1 the newspapers. I also had several conversations with television Channel 9, which resulted in the story on TCAAP being aired on May 19, 1997, I I've had contact with both the management company and residents of the Townhome Associations adjacent to city Hall regarding the condition of the fence separating our properties. The Public Works and Parks Departments will be using 1 their respective seasonal staff to repair, paint, and extend the fence this summer. Related to this, we are seeking some quotes on a safety fence which will surround 1 the Public Works property. As a result of the letter from a resident on our using the Sheriff Department to 1 deliver packets, I've had several conversations with the Sheriff's Department on community expectations, Related to this, I've been trying to get improved service on background checks and other budgetary items. I We've had some internal problems with our dental insurance carrier, Sheila has been working with our broker and the carrier to resolve these problems, Should .. they continue, I may look at other insurance carriers, I also attended the annual Minnesota City Manager's conference. 1 b. City Hall Staff prepared for the architectural services interviews held this month. The I general terms of the contract with Architectural Alliance have been resolved with final approval for services scheduled to be reviewed by the City Council on May 1 27, 1997. Related to the City Hall project, the delay for occupancy to late 1998 creates some internal technology problems. I am working on a 1997 computer replacement program to be discussed later this year. I c. Newsletter Committee Staff has worked with the preparation and publication of the combined May/June 1 edition of the of the Arden Hills Notes. Due to the combined issue, the Committee has canceled it's May 28, 1997 meeting, and the next meeting is scheduled for June 25,1997. I d. Personnel I've been working with the Local No, 49 on concerns related to my interpretation 1 of the vacation language in the contract. Rather than file a grievance, the Local No, 49 has attempted to work with me on this issue. With some tinkering, I if believe we'll be able to resolve the issue. I -'" ~'I Administrator Comments for the 5/27/97 Council Meeting .- Page Four May 23,1997 I assisted the Parks and Recreation, and Public Works Departments on the - necessary paperwork/process for hiring seasonal employees. We've continued to I review our COBRA compliance procedures, and I am considering revisions to City practices to comply with Internal Revenue Service requirernents. e. Risk Manall"ement I We had two insurance claims filed this past month. The first was a broken windshield on one of the Public Works Department vehicles, and the second was a - claim filed by a resident whose son broke several teeth when he fell on our park trails. f. FinanceJBudl!"et I I have worked with the Department Heads to begin preparation for the 1998 Budget discussion, Each department has prepared its preliminary draft 1998 - Capital Improvement Plan, and are working on their five-year plans. Staff has met with our financial advisors, Ehlers & Associates, on several I occasions to discuss the potential issuance of bonds for the Gateway Business District (GBD) project. Staff will be meeting with Moody's on May 27 and -- Standard & Poor's on June 11. In regards to the issuance of the bonds, it appears that the State is considering a 10ng-term goal in the reduction of Commercial/Industrial property rates to 3.5%. We will be re-evaluating our I bonding capacities with this in mind. g. Parks and Recreation I I have continued to serve on the Architectural Review Committee on the Quad Ice Arena, The bonds, in the amount of $8.4 million, have been issued for the project. Site preparation has also begun. - We have received notification of a meeting to be held in June to discuss some amendments to the Master Agreement. While I do not have all of the details, it I appears the overall project costs have increased by $1,000,000 to $2,000,000. With an increase of this size, I expect MASC to request some language revisions which allows some of the "other" revenues to be pledged towards debt retirement. I I'll update the Council as I learn more. h. Public Works I Attorney Filla has continued to work on the 1996 and 1997 assessment appeals. The 1996 appeal has been resolved, and it appears that the 1997 appeals have not - correctly followed the legal requirements outlined in Chapter 429 in order to file appeals. -. - I' .'.-" ~- Administrator Comments for the 5/27/97 Council Meeting Page Five May 23, 1997 1 The County has informed the City that it intends to rebuild the Cleveland Avenue I bridge with a bridge design rather than an at-grade crossing. i. Gateway Business District (GBD) 1 Staff continues to work with Welsh Development on the GBD project. With the completion of the feasibility report, the City can now plan on the stages of development. Staff worked on the preparation of budgetary and boundary 1 changes to the Arden Hills District to more accurately plan for the GBD project, and other future project development. We have also begun the preparation of a Developer's Agreement with Welsh to outline the specifics of the development 1 program. 1 j. Marketing Brochure Staff has discussed with Ms, Suzanne Faust, the feedback provided by Council on the development of the marketing brochure. A "mock up" will be prepared and 1 available for review in June. k. Fire Service Contract -- The Fire Service Task Force met on May 20 to begin its review of the contract with Lake Johanna Volunteer Fire Department. The Task Force began to develop a list of issues it believes are key to the upcoming contract negotiations. A 1 meeting is being scheduled by Lake Johanna either on June 19 or June 26 to meet with the various City Councils to open up conversations on the contract renewal. 1 I. Committee Meetings I have also attended meetings of several other committees during the past month. 1 m. Council Priorities The City Council has asked for staff to keep them apprised of the workload issues 1 related to the priorities established at the 1997 Retreat. Those priorities were: . Economic Development . Bricks and Mortar 1 . Infrastructure . TCAAP 1 The development of the GBD is now entering a period of intense activity. Staff is working with a variety of consultants to assist us with the details of this program. These consultants include; Steve Apfelbacher and Mark Ruff - Ehlers & 1 Associates, Bob Deike - Attorney, and Steve Bubal- Bond Counsel. ,. 1 ----- ~:~ .. Administrator Comments for the 5/27/97 Council Meeting .. Page Six May 23,1997 This activity and consultant assistance does not reduce the workload in other . areas. The decision by the Planning Commission to combine its June/July meetings would have helped. However, the problems with the EA W have caused . two meetings to be rescheduled, and will require additional attention from Kevin, Other Department Heads are also participating as necessary. I will be monitoring . Kevin's workload to ensure that it can be handled, With the architect being selected for City Hall design, I will be gearing up to . undertake this task. While Kevin assisted in the review of the architects, I will be minimizing the role of staff in this project until we are into more site-specific development questions. I BF/sls . . .. . . . . . . . .. . I' . I CITY OF ARDEN HILLS i' MEMORANDUM I DATE: May 21, 1997 TO: Mayor and City Council I FROM: Brian Fritsinger, City Administrato@ I SUBJECT: Resolution #97-28, Modifying Development Program I Request The City Council is asked to consider the adoption of Resolution #97-28, which modifies the I Development Program and Tax Increment Financing (TIF) Districts for the City of Arden Hills, Backeround I The City Council adopted Resolution #97-17 at its April 14, 1997 meeting, calling for a public hearing on the modifications of Development District No.1, and the modifications ofTIF Ie Districts No's, 1,2 and 3. Staff then provided written notice directly to the Mounds View School District and Ramsey County. Notice of the hearing was also published in the City's official newspaper. I The modifications being proposed are a result of the recent activity taking place in the Gateway Business District (GBD). The modifications being proposed are consistent with Minnesota State I Statute, Section 469,175. What are the modifications? I The modifications are: . To increase the boundaries of Development District No.1 to include a small area between County Road F, New Brighton Road, I-35W, and the railroad tracks. I . To decrease the boundaries of Development District No.1 by excluding an area south ofI-694, north of County Road F and south ofI-694, east of Old Highway 10. I . To increase the boundaries ofDevelopment District No.1 by including a portion of the Twin City Army Ammunition Plant (TCAAP) which is approximately the I western twenty-five percent (25%) of the property. . To clarify that the Tax Increment Financing District boundaries include all internal and adjacent streets and rights-of-way. . To clarify the budgets of the Tax Increment Financing Plans for TIF District No's. I 1,2 and 3. ft I ---- . '. Memorandum - Resolution #97-28, Modifying Development Program . Page Two .. May 21,1997 What is a Development District? A Development District is an area where specific properties are identified by a City for the . pupose of utilizing the various powers provided under Minnesota State Statutes, Chapter 469. Specifically, those powers include the use of tax increment financing. The establishment or modification of boundaries of a Development District do not obligate a City to use Tax . Increment Financing within those boundaries, it only provides a foundation for its possible use. Whv are changes proposed to Development District No.1? I The proposed modifications to the boundaries of Development District No, 1 would: . Eliminate two areas which were either recently developed or have limited development potential. . . Add development/redevelopment areas that have a potential need for the use of tax increment financing. (however, neither area will be within an existing TIF . District). Why are changes bein2 proposed to the bud2ets? I Changes are being made to the budgets of the tax increment financing plans for several reasons. 1. TIF District No. 1 " The change clarifies the actual cost of the pooling of these TIF proceeds to assist with the acquisition and demolition of the Kem Milling site within TIF District No.2. I 2. TIF District No.2 As a result of the recent activities related to the development of the Gateway I Business District (GBD), staff has been able to review the budget, and make revisions which are more appropriate to address the anticipated budgetary needs . within this District. This also includes the clarification that all adjacent roads, utilities and bridges are within the District. 3, TIF District No. 3 . The budget was clarified to itemize the specific public improvement costs related to the development of the Cottage Villas senior housing complex. . Other Items The Planning Commission has reviewed these proposed amendments and adopted Resolution I No, PC97-01, finding that the modification of Development District No.1, and the modifications to the Tax Increment Financing Plans for Tax Increment Financing Districts No's. 1,2 and 3 conform to the general plans for the development and redevelopment of the City (see Exhibit D). I .. I r .. I Memorandum - Resolution #97-28, ModifYing Development Program i' Page TItree May 21,1997 Recommendation I The City Council is asked to adopt Resolution #97-28, modifYing Development District No, 1, and adopting the modification to the Development Program therefor; and rnodifYing Tax I Increment Financing Districts No's. 1,2 and 3 within Development District No.1 and adopting the related modifications to the Tax Increment Financing Plans therefor. I BF/sls I I I Ie I I I I I I I f' I ---- .. 1 CITY OF ARDEN HILLS I RAMSEY COUNTY .. STATE OF MINNESOTA Councilmember introduced the following resolution and moved its adoption: I RESOLUTION NO. 97-28 RESOLUTION MODIFYING DEVELOPMENT DISTRICT NO.1 I AND ADOPTING THE MODIFICATION TO THE DEVELOPMENT PROGRAM THEREFOR; AND I MODIFYING TAX INCREMENT FINANCING DISTRICTS NO'S. 1,2 AND 3 WITHIN DEVELOPMENT DISTRICT NO.1 AND ADOPTING RELATED MODIFICATIONS TO THE I TAX INCREMENT FINANCING PLANS THEREFOR BE IT RESOLVED by the City Council (the "Council") of the City of Arden Hills, Minnesota I (the "City"), as follows: Section 1. Recitals. I 1.01 The City has heretofore established Development District No.1, and adopted the ~ Development Program therefor and established Tax Increment Financing Districts No's. 1,2 and 3 and adopted the Tax Increment Financing Plans therefor. There is a proposal to allow for the spending of additional tax increments generated 1 from Tax Increment Financing Districts No's. 1,2 and 3 for other housing and redevelopment related projects in Development District No.1, and to expand the boundaries of Development District No. 1. . 1.02 The Council has investigated the facts and has caused to be prepared a Modification to the Development Program for Development District No.1; and I the Modifications to the Tax Increment Financing Plans for Tax Increment Financing Districts No's. 1, 2 and 3; (collectively, the "Modifications") all I pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.132, and 469.174 to 469.179, inclusive, as amended (the "Acts''); and 1.03 The City has performed all actions required by law to be performed prior to the I adoption and approval of the proposed Modifications, including, but not limited to, notification of Ramsey County and School District No. 621 having taxing I jurisdiction over the property in Tax Increment Financing Districts No's. 1,2 and 3, a review of and written comment on the Modifications by the City Planning Commission, and the holding of a public hearing upon published notice as I required by law. .. I -----..--------- I- I Resolution No. 97-28 Page Two May 27, 1997 " Section 2. Findinvs for Modifications. 2.01 The Council hereby finds that the Modifications are intended and, in the judgment I of this Council, the affect of such actions will be, to provide an impetus for development and redevelopment in the public pUIJlose and accomplish certain I objectives as specified in the Modifications, which are hereby incoIJlorated herein, 2.02 The Council is modifYing the boundaries of Development District No.1 as I described in the Modification to the Development Program, The Council is not modifYing the boundaries of Tax Increment Financing Districts No's. 1,2 and 3. I 2.03 The Council hereby reaffirms the findings previously made that Tax Increment Financing District No.1 is an "Economic Development District"; that Tax Increment Financing District No.2 is a "Redevelopment District"; and that Tax I Increment Financing District No, 3 is a "Housing District"; all as defined in the Acts. I 2.04 The Modifications conform in all respects to the requirements of the Acts; the Modifications conform to the general pIan for the development or redevelopment of the municipality as a whole; the development and redevelopment proposal in Ie the Modifications, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the foreseeable future, and I therefore the use of tax increment financing is deemed necessary; the Modifications conform to the general plan for development or redevelopment of the City as a whole; and will help fulfill a need to develop an area of the State I which is already built up to provide employment opportunities to improve the tax base and to improve the general economy of the State, and will afford maximum opportunity, consistent with the sound needs for the City as a whole, for the I development or redevelopment of the Development District by private enteIJlrise in that the intent is to provide only that public assistance necessary to make the private developments fmancially feasible. I Section 3. Approval of the Modifications: Filing I 3.01 The Modifications, as presented to the Council on this date, including without limitation the findings and statements of objectives contained therein, are hereby approved, ratified, established, and adopted and shall be placed on file in the I office of the City Administrator. Approval of the Modifications does not constitute approval of any project or a Development Agreement with any I developer. fI I "1 Resolution No. 97-28 Page Three May 27, 1997 I .. 3.02 The staff of the City, the City's advisors and legal counsel are authorized and directed to proceed with the implementation of the Modifications and to negotiate, draft, prepare and present to this Council for its consideration all further plans, I resolutions, documents and contracts necessary for this purpose. 3.03 The staff of the City are authorized to file the Modifications with the State I Department of Revenue. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember I , and upon a vote being taken thereon, the following voted in favor thereof: I and the following voted against the same: I I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN IDLLS " TIDS 27TH DAY OF MAY, 1997. I DENNIS PROBST, MAYOR I ATTEST: I BRIAN FRITSINGER, CITY ADMINISTRATOR I (Seal) I I I .. I I' " I L{-"cc~cc -~rc~ocd;'-" .' ..- ~ ~J-- ...... I.':~.'.'.".."'~."...;" tit IifI.. I _,. ",'.,.., r IJ '/ "'"'' I --'-,:ii;,'( I-L- "000"" 0' I ,I' -'; .eVelopment Dist' I umber 1 n.ct.., ..... I..::>, . I .,...,...,....,..' "'"' "<~;;r6 . TIE 0 R . . '".,.; IN A N C f: PL":' .~.":# ANT - .:-:/:.:;"',~: " ~-. . . .; ~l' ..p..... :.",J.- . '. :: ':'{f . '., '.~.,1.~- ,.".,; I .... ' I I IIIIl ." .' 't:. . .' I . I . .' I -- - It ' I "'- .-......- ... ~ -:-~..,,~ - \J! Cif.; 1- A. Hi/k, ~I . \ --.. , '. ......!f t. :<>.,:~ "-'. --_L.c_. '., " ....... I A .. ~_. . ",.::'~.:; '2. -z... ... __ ". ".;: .. . ..:'. ~ ""::')"~~S::~~ I J . ,. ....._. ~"-..'..Il , "'"' .,,~~~ I OR "ANe ': . ',. '>:~':;'"#t i .. I . I ' I . "" I ~ I.- . . Area added . '. to __ Development District '.mo., 1 . I , deleted from I Area District Development Number 1 I I - I -, I . '. I .. I ..-...... - ~ -w-~':'.'~'. - /iJJ1&T C I~ , ". . -. ,~'. ..~~::: ? ,_.,.",. I" , - - ~.~ .c. ~.~--- -: - -.---=..._-0 ...... .:~ ,"-C_"-'=-:"7';"~'':'- \.',:.:. HILLS ;',. "' ARDEN . ;1:liJlt .. . .. ------~ MINNESOTA I i' ' '/~-:":t'-:.(.~1~',~, I' '-''''%''''.~~'''~'':'' '....'/ ...~=."c.';. ~ -~, "".. '''''\-'t~' /, It''''/',:~~:~e .. ~;) ;: '/";>~~S}. .-. .';;,.... !l ...,.';ts,<;;" LAND USE PLAN I ' r~ w I ,"~ " RES10ENTlAL. ,- I I -,_.. I LOW DeNSITY r:7"'l . MEOlUM DeNSITY . HIGH DENSITY ~ I COMMERCIAl. ~ .- ~. .w. I f.IOUSTRIAL t . SEMl-PUBUC ~ , PARKS & OPEN SPAce I i ~ OfHER PUSUC I . Ie I I I I I I ~.- ~ .. -'- , . ,. , Map 4 - . 25 --- --. ----- -- I .. z/? ~ j -.'4., I ....__JI.......... .......... .......:.....~....r.................,_..... Bj~- . I " _~...".n .. I 1 II . I 2 R.l T WI tI :ITIE OR NAN C E PI. ^ N , I I I " I I " " .... .......... ............ n........ 12 . ,. I . eI . , , I I _. 83 I Q1:iI11= I ~ _t._..._......_. ~ -......-...-.....-. ~ -.. .,.._..--'1.."......-.._, - _fWU__,_' ~ _111'_0_' I - ____, ~ __u__. - .'.....IIIIM_ - ......._n " -..---.., I " -....--...- --...- .. -- ftl ZONING ~::j ~ .. . ."":'--:..... - MAP I -~ 5I'L--.......::: J I' , Ex I..~t:j- D tA ~e STATE OF MINNESOTA COUNTY OF RAMSEY I CITY OF ARDEN HILLS RESOLUTION PC 97-01 I RESOLUTION OF THE ARDEN HILLS PLANNING COMMISSION FINDING THAT THE MODIFICATION OF DEVELOPMENT DISTRICT NO.1 AND THE I MODIFICATIONS TO THE TAX INCREMENT FINANCING PLANS FOR THE TAX INCREMENT FINANCING DISTRICTS NOS 1,2, AND 3 CONFORM TO THE GENERAL PLANS FOR THE DEVELOPMENT AND REDEVELOPMENT OF THE I CITY. I WHEREAS, the City Council for the City of Arden Hills (the "City") has proposed to adopt a Modification to the Development Program for Development District No.1 and the Modifications to the Tax Increment Financing Plans for Tax Increment Financing Districts Nos. 1,2, and 3 I (collectively, the "Plans") and have submitted the Plans to the Arden Hills Planning Commission (the "Commission") pursuant to Minnesota Statutes, Section 469,175, Subdivision 3; and I WHEREAS, the Commission has the reviewed the Plans to determine their consistency with the general plans for the development and redevelopment of the City as described in the comprehensive plan for the City; and II NOW, THEREFORE, BE IT RESOLVED by the Commission that the Plans are consistent with the general plans for the development and redevelopment of the City. I PASSED AND ADOPTED BY THE PLANNING CITY OF ARDEN HILLS THIS 7TH DAY OF MAY, 1997 I I A TIEST: I I I I If I .JUll .s..::. -;,( ~~'q(Hn ~HL~~~ & ~~IRTES P:-Z/Z . . I estimated cost breakdown of Development District No. 1 eosts associated with fInancing Tu Increment ,. Financing District No.3 is as follows: I Cost Total illcludiuz the April 26, 1993 May 27, 1997 Origillal Budget Modilieation I Land Acquisition $196,000 5194,210.17 Excavation/grading $125,000 5125,000.00 . Landscaping/sod-lawn sprinklers $50,000 $37,908.60 Curb/gutter $12,000 510,150.00 I Site Conerete $213,000 5213,000.00 Site utilities $42,000 557,730.23 I Bituminous paving/stripping $17,000 517,000.00 Sitelelectrieal $12,000 512,000.00 I Finaneing costs @3.8%, 15 years $131,000 5131,000.00 City Administrative expenses $95,895 595,895.00 .. Total Cost $893,921 5893,921.00 I Section 4 I 0 Estimated Amount of Bonded Indebtedness. It is antieipated that $0 of bonded indebtedness will be incWTed with respect to this portion of Development District No. 1 at this time. Pursuant to Minnesota Statutes, Section 469.178, Subdivision I, General Obligation Tax Increment Bonds may be used as required . to amortize the costs identified in Article 1, Section 1.5. It is further anticipated that future bond sales will be based on availability of tax increment, It is also contemplated that future bonds will not be issued at one time but as they are needed. I (As Modij1ed May 27, 1997) I The pay as you go note established with the developer is set at an original principal balanee ofS723,237, witb aDnual interest wealafed at 1.95834% I Sectinn 4 11 Sources of Revenue. The eoslS outlined in Section 4.09 will be financed through the annual eollcetion of tax. increments, I ~\<(..\) ~G€ \~~\ I ~ ~~ \. 'l. ~\.~ ~ &.~\.~ ~~\'I .. ~IO<Iification for Tox In=moOtll Financillll Plan for Tax Incremctll Fin...<ina DiStl'ict No.3 t\\,'" 1V-2 I I ~ . . I. Draft as of April 24, 1997 I . Draft for Fiscal Implications I I MODIFICATION TO THE DEVELOPMENT PROGRAM I FOR DEVELOPMENT DISTRICT NO.1 I AND THE I MODIFICATION TO THE TAX INCREMENT FINANCING PLANS FOR I TAX INCREMENT FINANCING DISTRICTS NOS. 1,2 AND 3 (an economic development, redevelopment and housing district, respectively) Nt I City of Arden Hills County of Ramsey I State of Minnesota I Public Hearing on Modifications: May 27, 1997 I Modifications Adopted: I Prepared by: EHLERS AND ASSOCIATES,INC. 2950 Norwest Building I 90 South Seventh Street Minneapolis, Minnesota 55402-4100 (612) 339-8291 I Fax (612) 339-0854 ~ I I ~. MUNICIPAL ACTION TAKEN I JUNE 26. ] 989: The Development Program for Development District No. ] was adopted by the City Council. I APRIL 26.1993: The Development Program for Development District No. I was modified by the City Cou nci 1. I MAY 27. 1997: The Development Program for Development District NO.1 was modified to expand the boundaries and revise the budget and project costs. I The following municipal action was taken with regard to the Tax Increment Financing District(s) located within Development District No.1 I Tax Increment Financing District No. ] (Economic Development District - Round Lake Housing): I JUNE 26. ] 989: The Tax Increment Financing Plan for Tax Increment Financing District No. I was adopted by the City Council. I MAY 27, ]997: The Tax Increment Financing Plan for Tax Increment Financing District No. I was modified by the City Council to revise the budget and project costs. Ie Tax Increment Financing District No.2 (Redeve]opment District - Round Lake Office Park): JUNE 26. 1989: The Tax Increment Financing Plan for Tax Increment Financing District NO.2 was I adopted by the City Council. MAY 27, ]997: The Tax Increment Financing Plan for Tax Increment Financing District No.2 was I modified by the City Council to revise the budget and project costs. I The following municipal action was taken with regard to Tax Increment Financing District No.3 located within Development District No.1: I Tax Increment Financin2 District No.3 (Housing District - Cottage Lifestvles Housing): APRIL 26.1993: The Tax Increment Financing Plan for Tax Increment Financing District No.3 was I adopted by the City Council. MAY 27. 1997: The Tax Increment Financing Plan for Tax Increment Financing District No.3 was I modified by the City Council to revise the budget and project costs. I it Modification to the Development Program for Development District No. I I-I I I City of Arden Hills, Minnesota ~ Modification to the Development Program for I Development District No.1 May27,I997 I Background This document was prepared to modify the Development Program that was adopted by the City Council on . June 26, 1989 and modified on April 26, ] 993. On June 26, 1989, the City of Arden Hills, Minnesota adopted a Development Program. The changes herein are intended to supplement the existing Development Program I and modifications on file with the City of Arden Hills. Introduction to Mav 27, 1997 Modifications I The following text represents a modification to the Development Program for Development District No. I I ("Development District No. I "). Generally, the substantive changes include changes to Development District No. I boundaries and budget modifications to the Tax Increment Financing Plans for Tax Increment Financing Districts Nos. I, 2, and 3. For further information, a review of the Development Program for Development District No. I, adopted June -- 26, 1989, and modified on April 26, 1993; the Tax Increment Financing Plans for Tax Increment Financing Districts Nos. ] and 2, adopted June 26, 1989, and the Tax Increment Financing Plan for Tax Increment I Financing District No. 3 adopted April 26, 1993, is recommended. They are available from the City Administrator's office of the City of Arden Hills. Section 1.5 Estimated Public Costs. The estimated costs of the public improvements to be made within I Development District No. I and financed by tax increments derived from the Tax Increment Financing Districts within Development District No. I are described on the attached Exhibit I-A and in each Tax I Increment Financing Plan. Section 1.1 0 Boundaries. This modification of Development District No. ] is to increase the District I boundaries to add a small area of property between two existing areas of the Development District and to clarify that the boundaries include all internal and adjacent streets and rights-of-way. The boundaries of Development District No. I are described on the attached Exhibit I-B and illustrated on Exhibit I-C. . Section 1.11 Parcels to be Acquired. Parcels which may be acquired in whole or in part are described on the attached Exhibit I-D I I .. Moditication to the Development Program for Development District No.1 1.2 I I. I EXHIBIT I-B i' Legal Description of Development District No. I and Tax Increment Financing Districts Nos. 1, 2 and 3 See Exhibit I-B, pages 1 of 3, 2 of 3, and 3 of 3. I I I . I I Ie I I I I I I I re Modification to the Development Program for Development District No. I [-3 I ------------ ---------- ------------- EXHIBIT I-B, page 1 of 3 I Commcncing at the Northwest corner of Section 9, Township 30, Range 23, Ramsey County, I Minnesota, said Northwest corner also being the Northwest corner of the cOIJlorate limits of the .. City of Arden Hills; thence easterly along the North line of said Section 9, said North line also being the centerline of County Highway I as currently laid out and described, to its intersection with the North Quarter corner of said Section 9; thence Southerly along the East line of the West Half of said Section 9 to the North Quarter corner of Section 16, Township 30, Range 23; thence I Southerly along the East line of the West half of said Section 16 to its intersection with the easterly right-of-way line of State Highway 10, as currently laid out and described; thence I Southeasterly along the easterly right-of-way line of said State Highway 10 to Point A; thence from said Point A, North 52 degrees East a distance of284.82 feet; thence South 89 degrees, 46 minutes, 40 seconds East a distance of238 feet to the Easterly right-of-way line of North I Snelling A venue, as currently laid out and described; thence Southerly along the Easterly right- of-way line of said North Snelling Avenue to it intersection with the Northeasterly right-of-way line of Interstate 694/State Highway 10, as currently laid out and described; thence along the I Northeasterly right-of-way line of said Interstate 694/State Highway 10 to its intersection with the Westerly right-of-way line of Hamline Avenue, as currently laid out and described; thence Northerly along said Hamline Avenue to Point B; thence from said Point B, North 89 degrees, 50 I minutes, 22 seconds East a distance of66 feet to the Southwest corner of Lot 5, Block 1 of the Ramsey County Plat of Arden Lake Knoll; thence South 84 degrees, 24 minutes, 32 seconds East a distance of 272.1 0 feet to the Southeast comer of Lot 4 of said Block 1 of Arden Lake Knoll; I thence North 40 degrees, 33 minutes West a distance of 1,092.05 feet; thence South 89 degrees, 48 minutes East a distance of273.46 feet to the Southeast corner of Lot 2, Block 3 of the Ramsey County Plat of Karth Lake South; thence North 0 degrees, 3 minutes, 28 seconds West a distance -- of 627.09 feet to the Northeast corner of Lot 1, Block 2 of the Ramsey County Plat ofKarth Lake South; thence East a distance of30 feet to the West plat line of said plat of Karth Lake South, I said West plat line also being the East Line of the Northwest Quarter of the Southeast Quarter of Section 22, Township 30, Range 23; thence North 0 degrees, 03 minutes, 28 seconds West a distance of226.71 feet to the Northeast corner of Lot I, Block I of said plat of Karth Lake . South; thence continuing Northerly along the West line of the Southeast Quarter of the Northeast Quarter of said Section 22 to the West Quarter corner of said Southeast Quarter of Northeast Quarter of Section 22; thence Easterly along the North line of the South half of the said I Southeast Quarter of Northeast Quarter of Section 22 to the East Quarter corner of the said Southeast Quarter of Northeast Quarter of Section 22, said East Quarter corner also being located on the centerline of the right-of-way for Lexington A venue as currently laid out and described, I and said centerline also being the Easterly cOIJlorate limits of the City of Arden Hills; thence Southerly along said centerline of Lexington Avenue right-of-way to its intersection with the centerline of the Harriet A venue right-of-way as currently laid out and described; thence I Westerly along the centerline of Harriet Avenue right-of-way to its intersection with the centerline of the Pine Tree Drive right-of-way as currently laid out and described; thence Nortberly along the centerline of the Pine Tree Drive right-of-way to its intersection with the I centerline of the County Road E right-of-way, as currently laid out and described; thence Westerly along the said centerline of the County Road E right-of'way to the South Quarter corner of Section 27, Township 30, Range 23; thence Northerly along the East line of the I Southwest Quarter of said Section 27 to the Northeast comer of said Southwest Quarter of Section 27; thence Westerly along the North line of said Southwest Quarter of Section 27 to the .. I I' EXHIBIT I-B, page 2 of 3 ~e Westerly right-of-way line of State Highway 51, as currently laid out and described; thence Northerly along said Westerly right-of-way line of State Highway 51 to its intersection with the I Southerly right-of-way line oflnterstate 694/State Highway 10, as currently laid out and described; thence Westerly along said Southerly right-of-way line ofInterstate 694/Stage . Highway 10 to its intersection with the East line of the Southwest Quarter of Section 21, Township 30, Range 23; thence Southerly along said East line of said Southwest Quarter of Section 21 to the centerline of the County Road F right-of-way, as currently laid out and I described; thence Westerly along the said centerline of the County Road F right-of-way to its intersection with the East line of the Southwest Quarter of said Southwest Quarter; thence Southerly along said East line to the Northeast corner of the Northwest Quarter of the Northwest I Quarter of Section 28, Township 30, Range 23; thence Southerly along the East line of the Westerly Quarter of said Section 28 to its intersection with the centerline of the Minneapolis, St. Paul, and Sault Saint Marie Railroad right-of-way, as currently laid out and described; thence I Westerly along said centerline of the Minneapolis, St. Paul, and Sault Saint Marie Railroad right- of-way to its intersection with the centerline of the Interstate 35W right-of-way, as currently laid out and described, said centerline also being the Westerly cOIJlorate limits of the City of Arden I Hills; thence Northerly along said centerline ofInterstate 35W right-of-way to its intersection with the West line of Section 16, Township 30, Range 23, said West line also being the Westerly corporate limits of the City of Arden Hills; thence Northerly along the said West Line to the I Southwest corner of Section 9, Township 30, Range 23; thence Northerly along the West line of said Section 9 to the Northwest corner of said Section 9, said West Line also being the Westerly Ie cOIJlorate limits of the City of Arden Hills, and also being the point of beginning and there terminating. I POINT A Commencing at the East Quarter corner of Section 21, Township 30, Range 23, Ramsey County, I Minnesota; thence Northerly along the East line of said Section 21, said East line also being the centerline of North Snelling A venue, as currently laid out and described, a distance of 862 feet; thence North 89 degrees, 46 minutes, 40 seconds West a distance of205 feet; thence South 52 I degrees West a distance of284.82 to said Point A and there terminating, said Point A lying on the Easterly rigbt-of-way line of Highway 10, as currently laid out and described. I POINT B Commencing at the Southwest corner of the Ramsey County plat of Arden Lake Knoll, said I Southwest corner also being the centerline of the Hamline Avenue right-of-way, as currently laid out and described; thence South 89 degrees, 50 minutes, 22 seconds West a distance of 33 feet to I said Point B and there terminating, said Point B lying on the Westerly right-of-way line of said Hamline Avenue. I ,. I ----------..-- '~,,-,,",,;i=,,=J) n ;EX.HI~+T I-B,. page,3 of 31 " ...~,~.::-_----- """<.,.~ .-.-:.t'"'~';'.; ... . :';;:";i~ B ..- :.;~.:::} - I Boundaries of Development District I , ;-:'- No. 1 I ! ';."S2~ I , OR NANCE P LAN T ,.!~.~ I WIN . t TIE .,..... ."..;,' -::.,~ "-';.,-'''":- I ;~'.~.\J';. '. ='. ".-f ~ I I I \ I . ..- j I :'-;'.~ I . .....j ; '..r, ". .. " I ,." ~. I I ~":~, m l~~~ , . I o' J I I .. -~!'~~~.."::~ - ~ I I' . I i' EXHIBIT I-C Parcels Included in Development District NO.1 and Tax Increment Financing Districts Nos. 1, 2 and 3 I Tax Increment Financing District No, 1 ParcelID: 21-30-23-41-0023 21-30-23-41-0039 21-30-23-41-0051 1 21-30-23-41-0024 21-30-23-41-0040 21-30-23-41-0052 21-30-23-41-0025 21-30-23-41-0041 21-30-23-41-0053 21-30-23-41 -0026 21-30-23-41-0042 21-30-23-4]-0054 I 21-30-23-41-0031 21-30-23-4]-0043 21-30-23-41-0055 21-30-23-41-0032 21-30-23-41-0044 21-30-23-41-0056 21-30-23-41-0033 21-30-23-41-0045 21-30-23-41-0057 I 2]-30-23-41-0034 21-30-23-41-0046 21-30-23-43-0024 2]-30-23-41-0035 21-30-23-41-0047 21-30-23-43-0025 21-30-23-41-0036 21-30-23-41-0048 2]-30-23-44-0013 21-30-23-41-0037 21-30-23-4] -0049 2]-30-23-~4-0014 I 21-30-23-41-0038 2]-30-23-4]-0050 2] -30-23-44-00 15 21-30-23-44-0016 I Tax Increment Financing District No.2 Parcel ID: Ie 21-30-23-21-0002 21-30-23-31-00]2* 2] -30-23-32-0003* 21-30-23-22-0001 21-30-23-31-00]3* 2] -30-23-32-0004* 21-30-23-22-0002 21-30-23-3] -0014* 21-30-23-32-0005* I 21-30-23-22-0003 21-30-23-3]-0017* 21-30-23-32-0006* 21-30-23-23-0003 21-30-23-31-0018* 21-30-23-32-0007* 2]-30-23-3 ]-000] 21-30-23-31-0019* 21-30-23-32-0008* I 2] -30-23-3]-0003' 21-30-23-31-0020 21-30-23-34-0001 * 2]-30-23-31-0010 21-30-23-31-0021' 21-30-23-42-0003* 2]-30-23-31-0011 21-30-23-32-0001 * 21-30-23-43-0001 * I * Knock-down due to four year non-activity rule. I Tax Increment Financing District No.3 Parcel ID: I 28-30-23-32-0014 28-30-23-32-0020 28-30-23-32-0018 28-30-23-32-0023 I Boundaries of Tax Increment Financing Districts Nos. 1, 2, and 3 include all internal and adjacent streets, bridges, ulitilies and rights-of-way. I it Modification to the Development Program for Development District No. I 1-4 I . 'I EXHIBIT I.D I .. Parcels to be Acquired within Development District No. ] . The City may acquire any parcels within any Tax Increment Financing District as listed in Exhibit I-C. I . I I I .. . . I I I I I Modification to the Development Program for Development District No. I -- 1.5 I I , I i' Article II City of Arden Hills, Minnesota Modification to the I Tax Increment Financing Plan for Tax Increment Financing District No.1 I May 27, 1997 Introduction I The following text represents a modification to the Tax Increment Financing Plan for Tax Increment Financing District No. I. The modification to the Tax Increment Financing Plan represents a continuation of the goals I and objectives set forth in the Development Program for Development District No. I and the Tax Increment Financing Plan for Tax Increment Financing District No. I. Generally, the substantive changes include the authority to spend additional tax increments generated from Tax Increment Financing District No. I for other I redevelopment related projects in Development District No. I; to expand the budget for Tax Increment Financing District No. I; and to clarify budgets for previous expenditures. I For further information, a review of the Development Program for Development District No. I, adopted June 26, 1989, and modified on April 26, 1993; and the Tax Increment Financing Plan for Tax Increment Financing District No. I adopted June 26, 1989, is recommended. They are available from the City Administrator's office Ie of the City of Arden Hills. Section 2.3 Parcels to be Included. I (As Modified May 27, 1997) I This section is modified to confirm that the Tax Increment Financing District includes internal and adjacent streets and rights-of.way. I Section 2.6 Soecific Develooment Exoected to Occur. At this time it is anticipated that the project will include approximately 25 homestead townhomes and 64 rental apartment units at approximate construction I costs of $120,000 and $60,000 per unit respectively, with anticipated construction completion dates in 1990. (As Modified May 27, 1997) I Approximately 31 units of townhome development has been completed. Additional residential development is expected to occur. I Section 2.9 Estimated Public Imorovement Costs. The estimated costs associated with Development District No. I are listed below. I (As Modified May 27,1997) t' The following is an estimate of public costs including all modifications to the Tax Increment Financing Plan for Tax Increment Financing District No. I. A modified estimated breakdown of Development District No. Modification to Tax Increment Financing Plan for Tax Increment Financing District No. I If.! I -------- _ _ -------------.--------------- ------------ I ] costs associated with financing Tax Increment Financing District No. I is as follows: I .. Cost June 26,1989 Original Total induding the Budget May 27, 1997 Modification I Park & Trail Development $215,000 215,000 Administration Cost 48,833 88,833 I Land Acquisition 395,000 Soils Correction! 56,446 . Engi neeringlEn vironmental Demolition 121,833 I Interest 98,353 Total Cost $263,833 $975,465 I Tax increments from District No. I are being spent outside of the Tax Increment Financing District No.1 I boundaries for tax increment financing eligible costs in Tax Increment Financing District No.2, including the acquisition, demolition, and site preparation costs of the Kern Milling site eI Section 2.10 Estimated Amount of Bonded Indebtedness. It is anticipated that $0 of bonded indebtedness will be incurred with respect to this portion of Development District No.1 at this time. Pursuant to Minnesota I Statutes, Section 469.178, Subdivision 1, General Obligation Tax Increment Bonds may be used as required to amortize the costs identified in Article I, Section].5. It is further anticipated that future bond sales will be based on availability of tax increment. It is also contemplated that future bonds will not be issued at one time I but as they are needed. (As Modified May 27,1997) I The City has established a pooled internal interfund loan for the costs of the Kern Milling site acquisition and demolition in Tax Increment Financing District No, 2 in the original principal amount I of $585,135 in 1990, payable primarily from tax increments in District No, 2. Tax increments from District No.1 are pledged to this loan and have been used for some debt service, but the tax increments from District No.1 are also an interfund loan which may be repaid at a later date by increased tax I increment receipts from District No.2, The City also expects to establish an interfund loan for the construction of the park and trail costs to I be encumbered at the time of the adoption of this modification to District No.1. I -- Modification to Tax Increment Financing Plan for Tax Increment Financing Dis.trict No. ] 11.2 I ------- I I .- Section 2.11 Sources of Revenuc. The costs outlined below will be financed through the annual collection of tax increments . Revenue June 26,1989 Total including the Original Budget May 27, 1997 I Modification Tax Increments $965,465 $965,465 I Interest Earnings $0 $10,000 Special Assessments $0 $0 . Other $0 $0 Total $965,465 $975,465 I Section 2.12 Estimated Original and Captured Tax Capacities. The tax capacity of all taxable property in Tax Increment Financing District No. I, as most recently certified by the Commissioner of Revenue of the I State of Minnesota on January 2,1989, is estimated to be 3,307 and the captured tax capacity is expected to be $]45,963. Ie (As Modified May 27, 1997) The original tax capacity for Tax Increment Financing District No.1 for taxes payable in 1997 is $3,519 I and the captured tax capacity is $44,066, Future development could increase the captured tax capacity amounts to the originally estimated levels. Section 2.17 Estimated Impact on Other Taxing Jurisdictions. The estimated impact on other taxing I jurisdictions assumes construction would have occurred without the creation of Tax Increment Financing District No.1. If the impact is $0 to other entities. Notwithstanding the fact that the fiscal impact on other taxing jurisdictions is $0 due to the fact that the financing would not have occurred without the assistance of I the City, the attached Exhibit II-E reflects the estimated impact of Tax Increment Financing District No. I if the "but for" test was not met. I (As Modified May 27,1997) No additional fiscal implications are contemplated because the total tax increment to be collected in the I district on an annual and total basis are not expected to exceed original estimates. Sections 2. I 8. Modification of Tax Increment Financim! District and/or Tax Increment Financing Plan. As . of June 26, 1989, no modifications to Tax Increment Financing District NO.1 or the Tax Increment Financing plan therefore have been made, said date being the date of initial approval and adoption thereof by the City Council. . (As Modified May 27, 1997) As of May 27,1997, the Tax Increment Financing Plan was modified to account for adjustments to the it budgeted sources and uses of funds and the bonded indebtedness of the district. Modification to Tax. Increment Financing Plan for Tax Increment Financing District No.1 n.3 I ----------- - - ------ I I Article III -. City of Arden Hills, Minnesota Modification to the . Tax Increment Financing Plan for Tax Increment Financing District No.2 I May 27,1997 I Introduction The following text represents a modification to the Tax Increment Financing Plan for Tax Increment Financing I District NO.2. The modified Tax Increment Financing Plan represents a continuation of the goals and objectives set forth in the Development Program for Development District No. 1 and the Tax Increment I Financing Plan for Tax Increment Financing District No.2. Generally, the substantive changes include the authority to spend additional tax increments generated from Tax Increment Financing District No.2 for redevelopment efforts in Development District No. I; to expand the budget for Tax Increment Financing . District No.2; and to clarify budgets for previous expenditures. For further information, a review of the Development Program for Development District No. 1 and the Tax Increment Financing Plan for Tax Increment Financing District No.2, is recommended. They are available eI from the City Administrator's office of the City of Arden Hills. Section 3.3 Parcels to be Included. I (As Modified May 27, 1997) I This section is modified to confirm that the Tax Increment Financing District includes internal and adjacent streets and rights-of-way including roads, utilities, and bridges. I Section 3.6 Specific Development Expected to Occur. At this time it is anticipated that the project will I include the construction of a mixed business campus including office, office/showroom, office/warehouse and miscellaneous business space, with total construction costs of approximately $30,500,000 and will be phased in with 100% construction completion in 2000. I (As Modified May 27,1997) The original intent of uses within Tax Increment Financing District No. 2 remains office and I office/warehouse. The first phase of office/warehouse is under construction. The total market value of improvements could increase to $54,742,000 which is over $24,000,000 higher than the original estimate due to inOation on the real estate values of commercial property. I Section 3.9 Estimated Public Improvement Costs. The following is an estimate of public costs including -. Modification to the Tax Increment Financing Plan for Tax Increment Financing District No.2 111.1 . I I i' all modifications to the Tax Increment Financing Plan for Tax Increment Financing District No.2. A modified estimatcd cost breakdown of Development District No. I costs associated with financing Tax Increment Financing District No.2 is as follows: I Cost June 26, 1989 Original Total including the Budget May 27, 1997 Modification I Land Acquisition $10,500,000 $10,500,000 Demolition $500,000 I Bridge Construction $600,000 $1,200,000 Relocation $500,000 I Road Improvements $1,700,000 $3,400,000 I Utilities $500,000 $800,000 Site Improvements $600,000 I Administration costs $838.938 $1,500,000 Interest $11,000,000 Ie Total Cost $14,138,938 $30,000,000 I Section 3.10 Estimated Amount of Bonded Indebtedness. It is anticipated that $0 of bonded indebtedness will be incurred with respect to this portion of Development District No.1 at this time. Pursuant to Minnesota I Statutes, Section 469.178, Subdivision I, General Obligation Tax Increment Bonds may be used as required to amortize the costs identified in Article I, Section 1.5. It is further anticipated that future bond sales will be based on availability of tax increment. It is also contemplated that future bonds will not be issued at one time I but as they are needed. (As Modified May 27, 1997) I The City has established a pooled internal interfund loan for the costs of the Kern Milling site acquisition and demolition in Tax Increment Financing District No.2 in the original principal amount of $585,135 in 1990, payable primarily from tax increments in District No.2. Tax increments from I District No, 1 are pledged to this loan and have been nsed for some debt service, but the tax increments from District No.1 are also an interfund loan which may be repaid at a later date by increased tax increment receipts from District No.2. I The City also expects to issue up to $5,000,000 in general obligation tax increment bonds in the next year for land acquisition, demolition, road and utility work in and adjacent to District No.2 boundaries. I As future redevelopment needs arise and development occurs, the City may issue an additional re $6,000,000 of revenue bonds, limited revenue notes, interfund loans, or general obligation bonds for budgeted project costs. The additional debt would be incurred only after a thorough analysis of the Modification to the Tax Increment Financing Plan for Tax Increment Financing District No.2 111.2 I --.---------- I needs of the project. I .. Section 3.11 Sources of Revenue. The costs outlined in Section 3.9 will be financed through the annual collection of tax increments. I Revenue June 26, 1989 Original Total including the I Budget May 27, 1997 Modification Tax Increments $14,196,966 $29,500,000 I Interest Earnings $500,000 Special Assessments I Other Total $14.196.966 $30.000.000 I Section 3.12 Estimated Original and Captured Tax Capacities. The tax capacity of all taxable property I in Tax Increment Financing District No.2, as most recently certified by the Commissioner of Revenue of the State of Minnesota on January 2, 1989, is estimated to be $154,440 for the original tax capacity. The ~ captured tax capacity was $1,182,710. (As Modified May 27, 1997) At the time of completion of all phases, the original tax capacity is estimated to be $20,529 and captured I tax capacity is estimated to be $2,497,588, an increase of approximately $1,300,000 from the original tax increment plan. I Section 3.17 Estimated Impact on Other Taxing Jurisdictions. The estimated impact on other taxing I jurisdictions assumes construction would have occurred without the creation of Tax Inerement Financing District No.1. If the impact is $0 to other entities. Notwithstanding the fact that the fiscal impact on other taxing jurisdictions is $0 due to the fact that the financing would not have occurred without the assistance of I the City, Exhibit II-E reflects the estimated impact of Tax Increment Financing District No.2 if the "but for" test was not met. (As Modified May 27, 1997) I The County and School District previously been have notified of the fiscal implications of District No. I 2. The following impacts are for an additional $1,200,000 in captured tax capacity, as described above, based on current tax rates and values. The estimated impact on other taxing jurisdictions assumes construction would have occurred without the creation of a Tax Increment Financing District. If the construction is a result of tax increment financing, the impact is $0 to other entities. Notwithstanding I the fact that the fiscal impact on the other taxing jurisdictions is $0 due to the fact that the construction would not have occurred without the assistance of the City, tbe following is the estimated total impact -- Modification to the Tax Increment Financing Plan for Tax Increment Financing District No.2 I11-3 I --- I . ~e of Tax Increment Financing District No.2 as of Pay 1997 if the "but for" test was not met: I I Pay 1997 to 2003 1996/97 Estimated Captured Percent of CTC Tax Capacity Tax Capacitv (CTC) to Entitv Total I Ramsey County $300,203,145 $1,300,000 0.4330% I.S.D. No. 621 $57,744,579 $1,300,000 2.2513% City of Arden Hills $9,479,394 $1,300,000 13.7140% I The captured tax capacity listed above and below is the additional captured tax capacity of District No. 2, NOT including the portion currently being devoted to existing obligations. I 1988/89 Tax Percentage Pay 1997 to Extension Rates of Total 2003 CTC Taxes I Ramsey County 0.30029 33.60% $1,300,000 390,377 I.S.D. No. 621 0.44563 49,86% $1,300,000 579,319 City of Arden Hills 0.09381 10.50% $1,300,000 121,953 I Other Taxing Districts 0.05408 6.05% $1,300,000 70.304 0.89381 100.00% 1,161,953 Ie The tax rate for payable 1989 is the frozen rate for the duration of tbe tax increment district, Please note that the current tax rate for taxes payable in 1997 is 1.2846. Therefore, a substantial portion of I the new taxes from current and future development (approximately 1/3 with the original tax capacity and fIScal disparities tax) will be received by the regular taxing jurisdictions. Therefore, as a result of the $1,161,953 of tax increment funds which are foregone by the regular taxing jurisdictions, the I regular taxing jurisdictions will realize an additional $550,000 annually during the term of the tax increment financing district which would not have occurred without the use of tax increment. I In addition, the impacts on School District No. 621 does not include the effect of state aids for education upon school district funding. I Sections 3.18. Modification of Tax Increment Financing District and/or Tax Increment Financing Plan. As of June 26, 1989, no modifications to Tax Increment Financing District No.2 or the Tax Increment Financing I plan therefore have been made, said date being the date of initial approval and adoption thereof by the City Council. (As Modified May 27, 1997) I As of May 27,1997, the Tax Increment Financing Plan was modified to account for increased project costs, revenues and bonded indebtedness. 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E E '" a .....--....~~....................-....~-_...._.-....__........__........_........_...._........ .... ~ f ~ ~OO90009000009O00009O09O00000009O0009 Wi'~~N~~~N~~~~~N~~~~~N~~m~~~~~~~~N~~~~m 00 u co m 0000000000000 0000000000000000000000 ~ :>tcc.c i 0 il 0 oooooWO~OWOUlOUlowo~omowoUloWOUlOwoUlo~om ~ --a, oOOOOO~""NNMM~.ww~wt--.~rorocnmoo~_NN~MVV~~ :!::)( ><- ffi~ " o nl nl- ....--............--.............- ;; 1-1-< .. ~ - I f' Article IV City of Arden Hills, Minnesota I Modification to the Tax Increment Financinl! Plan for Ta; Increment Financinl! District No.3 I May 27, 1997 I IntroductiolJ I n. f'"'Wi,g ." "P~M" · moo,"'''iM " ., T" /o,rem,. "'_i,g PI" fm T" ""remM' "'''''i" District NO.3. Th, moo,"", T" I",re~. """,i'g p,," rep~M" . ".i''"'M ,f., ,<0/. ,"d "hj",'i.~ '" f'nh i, ., !k"I'pm,. Pro,~ fm !k"I'pm,. Di",,, N,. I "d ., T" I",rem,. I Fi''''i" PI" fm T" I",re~. """,i" Di"'" No.3. 0",,,",.., rob''''b" 'h"", i",l"d, ., ".mi',,,,/>'Od """M.I"" i",_" """''' Jrom T" ""_, Fi,,,,,,, 01",,, N,. 3 fo"." b""'i" "d ''</oo'I'pm,. reI"", proj"," i, !k"I'pmM' Di",,, No. I, ''''P''d ., ""'" fm T" I I"'re~. Fi",",i" Di."" NO.3, ,"d '" 'I"'f, b'dg," fm Preoi"". "PM."re.. Fm f"nh" i'f'~.i". · re'i,w of., o,"I'pm,. Pro""m fm !k"I'pm,. Di",,, N,. I ,"d ., T" Ie Imrem,. Fi',"'i'g PI" fun" /o,rem,. Fi"",i" Di."" NO.3, i, reo'mm,",,,. n., _ ".1". from the City Administrator's office of the City of Arden Hills. I ~ection 4.5 !k"I, ~. A"oj, fm Whi'h 0""",,,.,, h,." Si ",d. A"f., d,. 'f "''''''f ., T"Io'rem", Fi''''i,g P''', ., Ci, hm 'm "''"'' i,,,, !k"I'pm,. Asreom", . (As Modified May 27, 1997) - On F'b~,,, 28,1994, ~, Cil,...." , !k'.,pm", A""m", wi~ C,.... VIlIm 'f Ani" ID" Limited Partnership. Section 4& S ",", !k.., moo, b ""d '" o"m. A< .i.,~ d i. '",,,,,,,.,,.. proj", will i'd"de , 6O'ooi, 'Wo-'"'' ._,,, "'ifdi" wi'h ''''',im." '''"''''''", "" of $35,000 Po< "i,. C""",,", i. "'mo" "h, "mpl,,, i, 1993. Th, 'P~"",," wil' '" reo" '" ,"",,0, "", 55 "'" of age with low to moderate income. (As Modified May 27, 1997) A 60 "" ~n"l '0 "".. f,clU'y, ~'... Pri'''rily " cld"', P.....oo, w" com pI.." I, '995, Th, pro!", -'''d low m"m. "00'" ", "",. 'II,~U" f~m ~. Mm,,,,," Ho,"". "","" Agency. Section 4.2 ""mo" fuhli, Impro"m,", Coo.. n. 'ollOWi'g i. '" "'m.. 'f p"bli, '00" i"""",, '" -m~"oo, " .. T"Io,o,m,,, "",",i" PI" f" T" I",,,,,", Fi""'i" Oi,,,,, No 3. A moo"" Modification for Tax Increment Financing Plan for Tax Increment Financing Distric! NO.3 IV-! . ~,im"'" ,~, o"",'owe of o<,,,,,m." Oi>ln" "0. I ",. ~,oci"'" wilh '"M'''' To> ,",~mw' I -- Financing District No.3 is as follows: Cost April 26, 1993 Original Total including the May 27, I Budget 1997 Modification Land Acquisition $ i 96,000 $194,210.17 I Excavation/grading $125,000 $125,000.00 Landscaping/sod-lawn sprinklers $50,000 $37,908,60 I Curb/gutter $12,000 $10,150.00 Site Concrete $213,000 $213,000.00 I Site utilities $42,000 $57,730.23 Bituminous paving/striPping $17,000 $17,000.00 I Site/electrical $12,000 $12,000.00 Financing costs @3.8%, 15 years $131,000 $131,000.00 I City Administrative expenses $95,895 $95,895.00 Total C st 893921 t# Section 4.10 Estimated Amount of Bonded Indebtedne@. It is anticipated that $0 of bonded indebtedness I will '" io~"'" wilh re>r<" '" 'hi, po"M of D~.I",=" Of'''''' No. I .~" ti=. ",,~M' '" Mio","", S,,"re>. ",,,ioo 469 f n. So.Ii,"iM 1. G_rnl Doli,.""" To> 1""=" B""" m'Y '" ,,,, ~ _ired ,,,~rnre .. ",. i",",m'" i' Artid. I. 5"""" 15. II i, fortod M"d,.'" Jh,i ",lore b""' wi" will '" . b~'" 00 ~wlobili" of ~ iocremwl II" ",,,Mrem,I,", Jh" More ""0" will '"' '" """, ",," "10' - but as they are needed. (As Modified May 27, 1997) Th'''Y ~ you g' UO<. ""'bl""" wi'" "'. '"clOP"'. "f .. M orlglool ,riori,.1 b""ure ,f $723,37. with annual interest calculated at 1.95834% s.ection 4.1 I Soo"" ,f R"reoo TI<' 00'" ""dio'" i. S,,'i"" 409 will '" "oM'''' Jh"""h .. M""I collection of tax increments. Modification for TO' Increment Financing Plan for TO' Increment Financing District No.3 \V-2 I' , ~e Revenue April 26, 1993 Total as of I Establishment May 27, 1997 Modification Tax Increments $958,950.00 $883,921.00 I Interest Earnings $10,000.00 I Special Assessments $0,00 Other I Total $958,950.00 $958,950.00 I Section 4.] 2 Estimated Original and Captured Tax Capacities. The tax capacity of all taxable property in Tax Increment Financing District No.3 for the 1992/93 tax year is estimated to be 5,443. I The estimated captured tax capacity of Tax Increment Financing District No.3 upon completion of the proposed improvements on January 2,1994 is estimated to be $48,853. I (As Modified May 27,1997) For taxes payable in 1997, the original tax capacity was $3,524 and the captured tax capacity was $62,329. -- Section 4.17 Estimated Impact on Other Taxing Jurisdictions. The estimated impact on other taxing I jurisdictions assumes construction would have occurred without the creation of Tax Increment Financing District No.3. If the construction is a result of tax increment financing, the impact is $0 to other entities. Notwithstanding the fact that the fiscal impact on other taxing jurisdictions is $0 due to the fact that the I financing would not have occurred without the assistance of the City, Exhibit N -E reflects the estimated impact of Tax Increment Financing District No.3 if the "but for" test was not met. I (As Modified May 27, 1997) No additional fiscal implications are contemplated. Even though the captured tax capacity amount is I higher than expected, the total tax increment to be retained by the City will not increase and will only be used to retire the existing debt and pay for city administrative costs. I Sections 4.] 8. Modification of Tax Increment Financing District and/or Tax Increment Financing Plan. As of June 26, 1989, no modifications to Tax Increment Financing District No.3 or the Tax Increment Financing Plan therefore have been made, said date being the date of initial approval and adoption thereof by the City I Council. (As Modified May 27, 1997) I As of May 27, 1997, the Tax Increment Financing Plan was modified to account for a more detailed " project costs and account for the bonded indebtedness. Modification for Tax Increment Financing Plan for Tax Increment Financing District No.3 IV.3 I I I DRAFT i' MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING MAY 12, 1997 I 5:30 P.M. - NEW BRIGHTON CITY HALL CONFERENCE ROOM I CALL TO ORDERlROLL CALL I Pursuant to due call and notice thereof, Mayor Probst called to order the Special City Council meeting at 5:30 p.m. I Present: Mayor Dennis Probst; Councilmembers Dale Hicks and Paul Malone, with Councilmembers Susan Keirn and Beverly Aplikowski arriving at 5:40 p,m. I Also present was: City Administrator, Brian Fritsinger and Commutrity Development Director, Kevin Ringwald. I PROPOSED CITY HALL. ARCIDTECT INTERVIEWS Ie The City Council met with the architectural firms ofBoannan, Kroos, Pfister, Rudin & Associates, Inc. (BKPR, Inc.) and Korsunski, Krank, Erickson Architects, Inc, (KKE, Inc) to discuss the proposals for City Hall architectural services. I ADJOURNMENT I MOTION: Malone moved and Hicks seconded a motion to adjourn the meeting at 7:20 p.m. The rnotion carried unanimously (5-0). I I I Dennis Probst Brian Fritsinger Mayor City Administrator I I ~ I I DRAFT I MINUTES .. CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING MAY 13, 1997 5:30 P.M. - NEW BRIGHTON CITY HALL CONFERENCE ROOM I CALL TO ORDERlROLL CALL I Pursuant to due calI and notice thereof, Mayor Probst called to order the Special City I Council meeting at 5:30 p.m. Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Dale Hicks and I Paul Malone, with Councilmember Susan Keirn arriving at 6:10 p,m. Also present was: City Administrator, Brian Fritsinger and Community I Development Director, Kevin Ringwald, PROPOSED CITY HALL. ARCmTECT INTERVIEWS I The City Council rnet with the architectural firms of Wold Architects and Engineers, .. Architectural Alliance, and BWBR Architects to discuss the proposals for City Hall architectural services. Staff was directed to discuss with the firm of Architectural Alliance, the services they could provide the City, and to present this information at the May 27,1997 Council meeting. I The City Council, concumed that the time schedule for the project should be based on construction beginning in the Spring of 1998. Mayor Probst, Councilmember Aplikowski, and I City Administrator Fritsinger will serve as the Design Review Committee and communicate directly with the architect. The Committee may also consider other tenants such as the DNR, Rice Creek Watershed District, and Post Office as it works on the facility design. I ADJOURNMENT I MOTION: Malone moved and Keirn seconded a motion to adjourn the meeting at 9: 15 p.m. I The motion carried unanimously (5-0). I Dennis Probst Brian Fritsinger I Mayor City Administrator .. I _...._--~ r .. I MINUTES CITY OF ARDEN HILLS, MINNESOTA DRAFT ,. REGULAR CITY COUNCIL MEETING MAY 12, 1997 7:30 P.M. - NEW BRIGHTON COUNCIL CHAMBERS I CALL TO ORDERJROLL CALL I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular I City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, I Susan Keirn, and Paul Malone. Absent: None. I Also present were: City Administrator, Brian Fritsinger; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; Parks & I Recreation Director, Cindy Walsh; Administrative Secretary, Sheila Stowell; Consulting Engineer, Greg Stonehouse; and Recording Secretary, Cindy Schneider. Ie ADOPT AGENDA MOTION: Aplikowski moved and Keirn seconded a motion to adopt the agenda for the May I 12,1997, Regular City Council meeting as presented. The motion carried unanimously (5-0). I APPROVAl. OF MINUTES A. April 28, 1997, Regular Council Meeting I Councilmember Malone requested the following changes be made: I Page 3, last paragraph: "...as he is of the opinion this use will generate too much parking congestion... .. I Page 5, Paragraph 8: "Mr, Ringwald replied that it was their intent to bave it turned off at 11:00 p.m." I MOTION: Aplikowski moved and Malone seconded a motion to approve the Apri128, 1997, Regular Council Meeting minutes as amended. The motion carried unanimously (5- I 0). t' I .. 1 DRAFT ARDEN HILLS CITY COl)N<;IL - MAY 12. 1997 2 I CONSENT CALENDAR .. A. Claims and Payroll B. Approve Rubbish Hauler License MOTION: Malone moved and Aplikowski seconded a motion to approve the Consent I Calendar as submitted and authorize execution of all necessary documents I contained therein. The motion carried unanimously (5-0), PUBLIC COMMENTS I Mayor Probst invited the audience to address the Council on any issue not already on the agenda. No one came forward to address the Council. I UNFINISHED AND NEW BUSINESS I A. Crime PreventionlRamsey County Sheriff, Bob Fletcher Bob Fletcher, Ramsey County Sheriff, came forward to address the Council on crime prevention I issues in the County. Joining him were Undersheriff John Luey, and Crime Prevention Officer Gary Wilzbacher. " SheriffFletcher discussed an upcoming federal crime prevention grant, and reported to the Council that Arden Hills has one of the 10west crime rates in the Metro area. However, he said I crime is slowly making its way to the second-ring suburbs of the Twin Cities, and the Sheriff's Department is taking a pro-active stance toward this problem in a number of ways. I Sheriff Fletcher reported the Sheriff's Department has just graduated its second class of Community Affairs Officers, and discussed courses that could be taken through the Citizen's I Academy, He discussed the CityWatch computer system, which will be on-line in the near future, and spoke of various ways this messaging system could be utilized, such as block club group messages, crime data by neighborhood, and automated polling of City residents. I Deputy Wilzbacher came forward to address the Council on his job responsibilities, which include overseeing thirty-five volunteers to the Sheriff's Department. He stated he is working I with TCF Bank in Arden Hills on a robbery response system, He then opened the floor to questions from Council. He further discussed an upcoming course dealing with crime-free multiple housing, which teaches managers to locate desirable tenants through criminal history I checks, credit checks, and the like. Mayor Probst stated statistics sbow the greatest crime problem is in juvenile crime, and asked I what the Sheriff's Department was doing about this problem, Deputy Wilzbacher said the .. I r DRAFT AJWEN .HJLLS CITY COUNQIL - MAY 12 1997 3 ~e Sheriff's Department was taking a pro-active stance in the City's parks to attempt to combat this problem. I Mayor Probst stated there have been problems at Tony Schmidt Park that are still on-going. Sheriff Fletcher discussed the intervention committee that has been set up. He reported the I Community Affairs grant program with the McKnight Foundation and Teen Court/Peer Court as some of the intervention programs. He further stated Shoreview DARE Officers are running a summer police athletic league, and suggested the same could be done in Arden Hills. I Councilmember Keirn inquired if Community Affairs Officers were now present in Tony I Schmidt Park, Sheriff Fletcher replied some Officers would be assigned there if some had not already been assigned, He discussed the Sheriff's Department volunteer park rangers program, which trains volunteers to oversee City and County Parks with the ability to communicate with I Sheriff and/or Police if necessary. Councilmember Hicks inquired if these park ranger volunteers were considered separate from I Community Affairs Officers. Sheriff Fletcher replied that this was the case, Councilmember Hicks inquired if the park ranger volunteers could be recognized as officers. I Sheriff Fletcher stated they could, as they wear official uniforms. A short discussion ensued regarding the policy of City Council packet delivery by Sheriff's -- Deputies. It was ultimately decided, with the full support of SheriffFletcher, that the County would continue to deliver packets and if problems arose, the issue would then merit further discussion at that time. I Councilmember Aplikowski inquired how many crime watch units currently were in existence, I Deputy Wilzbacher replied there were approximately ten currently on the map. B. Resolution #97-23, Authorizing the Transfer of Roadway Jurisdiction between I Ramsey County and the City of Arden Hills C. Resolution #97-24, Disestablishing and Establishing Municipal State Aid Streets I Dwayne Stafford, Public Works Superintendent, stated the Ramsey County Department of Public Works had identified Snelling Avenue from TH 51 to County Road E be turned over to the I jurisdiction of the City of Arden Hills several years ago, and is asking that this be completed in 1997. I This 0.86 mile segment of roadway was sealcoated last fall and appears to be in average condition. The right-of-way is approximately 200 feet wide on this segment. There is a large . box culvert approximately 500 feet north of Highway 51 that a creek runs through, connecting Lake Josephine and Lake Johanna. Mr. Greg Stonehouse, MSA Consulting Engineer, has inspected this culvert and found it to be in good condition. There is only cosmetic patching ~ necessary on the bridge. I -------- --------------- DRAFT 1 ~RDEN HILLS CITY COUNCIL - MAY 12. 1997 4 The Ramsey County Department of Public Works has also identified County Road F between ",. Hamline and Lexington to be turned back to Ramsey County jurisdiction from the City of Arden . Hills. This is a 0.44 mile segment of high traffic, high maintenance roadway which currently is in poor condition. Mr. Stafford recommended the Council adopt Resolution #97-23, which accepts jurisdiction over I Snelling Avenue between Highway 51 and County Road E, As part of this resolution, Ramsey . County agrees to take jurisdiction over County Road F between Lexington Avenue and Hamline Avenue. Mr. Stafford also recommended Council adopt Resolution #97-24, which will ask MNIDOT to I remove County Road F between Lexington and Hamline Avenues from the City of Arden Hills Municipal Aid System. The City will also ask that the newly acquired segment of Snelling I A venue be designated an MSAS street. Mayor Probst inquired as to the amount of net mileage gained or lost. Mr. Stafford replied that . between the years 1995-1997, the City had gained 3.6 miles and given up 1.48 miles. Mayor Probst stated it was his recollection that the amounts given and taken were to be roughly I the same. Mr. Stonehouse, stated the amounts have remained fairly constant, with the City having gained more than it had turned back. Mayor Probst inquired regarding the condition of Snelling A venue and the bridge. Mr. III Stonehouse replied this road was in satisfactory condition, He explained the box culvert is 36 . feet wide, which would easily accommodate any necessary repairs in the future. Mr, Brian Fritsinger, City Administrator, inquired regarding the width of the right-of-way on . Snelling Avenue. Mr. Stonehouse replied it varied in width along this road from 100 to 200 feet. Mr. Fritsinger inquired if the City could vacate this right-of-way if this road was turned back. . Mr. Stonehouse replied the City could do so. Mayor Probst inquired what actions the County would take if the turnback did not occur. Mr. I Stonehouse replied that, although turnbacks cannot occur without agreement of both parties, he did not know what, if any, action would be taken by the County. MOTION: Hicks moved and Malone seconded a motion to adopt Resolution #97-23, I accepting jurisdiction over Snelling Avenue between Highway 51 and County Road E; and Resolution #97-24, which asks MNDOT to remove County Road F . between Lexington Avenue and Hamline Avenue from the City of Arden Hills Municipal State Aid System, and asks that the newly acquired segment of I Snelling Avenue be designated an MSA street. The motion carried unanimously (5-0). -. I I DRAFT ~B.DEN lilkLS CITY COUNCIL - MAY 12. 1997 5 I (' Councilmember Malone inquired the extent of patching necessary on County Road F, Mr, Stafford replied mainly patching of numerous potholes was needed, I Mr, Fritsinger stated the Resolution does not discuss repairs, and this issue will have to be discussed with the County. I D. Preliminary Gateway Business District Improvements, Feasibility Report Discussion Mr. Kevin Ringwald, Community Development Director, showed an overhead slide of the I Gateway Business District, explaining that Phase I was currently under construction, and Phase II, III, and IV will come before the Planning Commission for discussion on June 18, 1997. I The scope of the feasibility report is for roads and utilities required south of the Indykiewicz parcel and west of the Vaughn parcel. I Mayor Probst inquired if the road and utilities servicing the Vaughn parcel were satisfactory. Mr. Ringwald stated this parcel would be evaluated at a future date, given the existing tower on the property. I Mayor Probst suggested checking the implications regarding utilities for the entire district. .. Mr, Greg Stonehouse, came before the Council to explain the Preliminary Feasibility Study. He reviewed the cost of the study and a schedule of the proposed project. I Mr. Stonehouse showed an overhead slide of the sewer lines, and one of the water mains. He gave a general overview of the work to be completed, including 10cations where sewer and water I pipes would need replacement, and where storm sewers would need to be added. He also discussed drainage, roadway improvements, and trails and sidewalks in the area. He discussed an NSP easement and a V.S, Pipeline easement in the area and how these easements would be I handled. Mr, Stonehouse discussed project costs as broken down into stages, and showed a project I schedule. The final plan will be presented to City Council on May 27, 1997. I Mayor Probst inquired regarding the schedule of reconstruction as it pertains to the bridge, Mr, Fritsinger indicated the bridge was scheduled for reconstruction in 1999. Mr. Fritsinger also indicated the Feasibility Study will be studied further by the City and staff to address remaining I questions and concerns. He indicated the developer had also expressed interest in constructing the road for the City. I Mayor Probst inquired what type of street was planned, and indicated his preference for a boulevard design to allow for more flexibility and aesthetics. He inquired how the Highway 96 it project and this project would be coordinated. Mr. Fritsinger indicated a meeting was scheduled I ---------- --------- --------- ---------- DRAFT I ARDEN I::HLLS CITY COUNCIL - MAY 12. 1997 6 I to take place the first week in June involving the various property owners and Ramsey County to .. discuss some of these issues. Councilmember Malone inquired if the sewer main belonged to the Metropolitan CounciL Mr, Fritsinger indicated that it did, and that approval would be needed to adjust or move this line. I Mayor Probst inquired regarding possible reimbursement from the Metropolitan Council in this I matter, Mr. Fritsinger indicated this issue has not been discussed as of yet. Councilmember Malone suggested the boulevard be wider than 22 feet, and that it be comprised I of four lanes. He further inquired regarding right-of-way issues. Mr. Ringwald replied the right- of-way information had not yet been received from MN/DOT, and that the entire area was being reviewed by MN/DOT before their final decision. I Mayor Probst inquired if this issue would be on the agenda for discussion at the next Council Worksession. Mr. Fritsinger indicated it would be. I E. Resolution #97-22, Requesting Approval of Charitable Gambling Premises Permit Application, ABWA Lady Slipper Chapter at Flaherty's Arden Bowl I City Administrator Fritsinger, reported the two-year permit for the American Business Women's (ABW A) Lady Slipper Chapter to conduct Class B gambling activity at Flaherty's Arden Bowl eI would expire on July 31, 1997. State Charitable Gambling Board requirernents are that Premises Permit renewal applications and supporting resolutions be reviewed and approved sixty (60) days prior to the current permit expiration date. I Mr. Fritsinger advised that the applicant had submitted all necessary documents for permit I renewal to City Accountant, Terrance Post. A review of ordinance compliance for fifty percent (50%) trade area spending requirements for the twenty-four (24) month period from Apri11995 to March 1997 had resulted in a finding that the organization had met City requirements by I expending 82% in the trade area (Exhibit C). The organization's charitable donation by-laws were also provided for additional information (Exhibit D). Mr. Fritsinger further noted the organization's Gambling Manager, Marilyn Damman, was I present in the audience to answer any questions. Mr. Fritsinger stated Staff recommended approval of Resolution #97-22. I MOTION: Hicks moved and Keirn seconded a motion to adopt Resolution #97-22, approving I the ABW A's Class B Charitable Gambling Premises Permit Renewal Application at Flaherty's Arden BowL The motion passed unanimously (5-0), I Councilmember Hicks thanked Ms, Damman for her organization's benevolence and giving in excess of City requirements. .. I I DRAET I ARDEt! I;ULLS qTY COUNCIL - MAY 12 ]997 7 ,. F. Resolution #97-25, Apportionment of Assessments Relating to Improvement W-78-5 (No. 1783) I G. Resolution #97-26, Apportionment of Assessments Relating to Improvement 8t-81-2 (No. 5163) I Mr. Fritsinger stated Council was being requested to consider adopting two resolutions that pertain to the apportionment of assessments resulting from a property division by Ramsey County Records and Revenue. The remaining 35.7 Control Data parcel had been subsequently I platted into three parcels, Resolution #97-25 apportions assessments pertaining to Improvement "IMP W-78-5" (DIP No. I 1783) between the smaller remaining 23.8 acre Control Data property and a 10.5 acre CSM parcel. Assessments were not apportioned to the new .9 acre parcel given to the City of Arden Hills for an expanded pedestrian and bicycle easement in partial satisfaction of park dedication I requirements. Council may recall earlier action on November 27, 1995, wherein the original 41.9 acre Control Data parcel was replatted to accommodate the two new Dynamark building I parcels, Resolution #97-26 apportions assessments pertaining to Improvement "IMP ST81-2" (DIP No. 5163) between the remaining 23.8 acre Control Data property and the 10.5 acre CSM property, Ie MOTION: Malone moved and Keirn seconded a motion to adopt Resolution #97-25, apportioning assessments pertaining to Improvement "IMP W-78-5" (DIP No, . 1783; and Resolution #97-26, apportioning assessments pertaining to Improvement "IMP ST81-2 (DIP No. 5163). I Mayor Probst inquired if this action would be required by Council in future years. Mr. Fritsinger replied this action was only needed because this property had been sold, and would not need to be repeated. I The motion carried unanimously (5-0). I H. Authorization to Obtain a Current City Bond Rating I Mr, Fritsinger stated the City of Arden Hills had not been a participant in the bond market since 1985, and currently had no bond debt. With this lack of bond issuance activity, the City had not maintained, nor does it currently have, a bond rating. With the upcoming improvements to the I Gateway Business District, and the probability of issuing bonds, obtaining a current bond rating would be a prudent first step. A memo from the City's independent financial advisor, Ehlers & Associates, Inc., commented on the relationship between credit ratings and the bond issuance I process. t' Mr. Fritsinger reported an unbudgeted $3,000-$7,500 expenditure in the Development! I ____n__ n___ _______ DRAFT I ARDEN mI,LS CITY COWClL - MAY 12. 1997 8 I Redevelopment Fund No. 522 was estimated. The two major providers in this market are .. Moody's Investor's Service and Standard & Poor's COIJloration. Staff recommends that Council direct the City Administrator to seek bids from qualified rating agencies in detennining a current bond rating for the City of Arden Hills at a cost not to exceed $7,500, MOTION: Malone moved and Hicks seconded a motion to direct the City Administrator to I seek bids from qualified rating agencies in detennining a current bond rating for I the City of Arden Hills at a cost not to exceed $7,500, The motion carried unanimously (5-0). I. Resolution #97-27, Accepting Quit Claim Deed for Various Portions of Excess I MNDOT Rights-of-Way adjacent to 8TH #51 Mr. Ringwald stated on August 14, 1995, City Council approved a request (site pIan) by Bethel I College to construct a parking lot adjacent to STH #51 (PC #95-18). As a part of that request, Bethel College requested the City's assistance in obtaining ownership to the Hamline Avenue I Service Road which parallels STH #51 and services Bethel College exclusively. Bethel College, for some time, had been maintaining this roadway as if it were their own, since MN/DOT had not maintained the roadway. I MN/DOT had also detennined that Hamline A venue north of County Road E and south of the railroad tracks was excess, as well as the frontage road which connects Grey Fox Road and Red ~ Fox Road. The State of Minnesota has executed a Quit Claim Deed which transfers these three properties to the City of Arden Hills, I Mr. Ringwald stated Staff intends to request the City Council to transfer the Hamline Avenue Service Road north of the railroad tracks to Bethel College at the Tuesday, May 27,1997, City I Council meeting. Staff recommended adoption of Resolution #97-27, authorizing the City Attorney to file a Quit Claim Deed. MOTION: Malone moved and Hicks seconded a motion to adopt Resolution #97-27, I authorizing the City Attorney to file the Quit Claim Deed. The motion carried unanimously (5-0). I ADMINISTRATOR COMMENTS Mr. Fritsinger requested Councilmembers interested in attending the LMC Conference to let him I know, Councilmember Aplikowski stated she is planning on attending Tuesday. Thursday at this point. Mayor Probst indicated he is unsure of his plans at this time, I Mr. Fritsinger discussed the City Code as it relates to electric fences, and indicated the City I Attorney had asked to have the code changed to enforce not allowing them in the City, He indicated there was a homeowner in the City who had installed an electric fence. .. I -- ---- -------------- ----------- I D~~AFT AR,DEN Ii}J"LS ~ITY COUNCIL - MAY 12. 1997 9 I i' Mayor Probst inquired if the City has had discussions with this homeowner, Mr. Ringwald indicated the City had spoken with this individual, and that the property owner does not intend to remove the fence. I Mr, Fritsinger reported several Committee Appointments would be discussed at upcoming meetings. I COUNCIL COMMENTS I Councilmember Malone inquired regarding funding of the pedestrian bridge, and indicated a funding application cannot be made if the project has not been started. Mr. Fritsinger stated the bridge is being redesigned, and there had been discussions on how to more effectively move . pedestrians across, Councilmember Malone briefly discussed legislation on levy limits and their impact on the City. I Councilmember Aplikowski inquired what action was being taken regarding Tony Schmidt Park. Mr. Fritsinger stated ADA funding has been acquired at this time. I Councilmember Keirn inquired if the homeowner with the electric fence could post a warning Ie sign, as the electric cable would be completely hidden from view with foliage in the summer, Councilmember Aplikowski inquired if changing the ordinance after the fact could allow the I City to force the homeowner to remove the electric fence, Mr. Ringwald stated that matter would need to be discussed further with the City Attorney. I Mayor Probst discussed an upcoming Suburban Chamber event, and discussed the letter for public comments regarding TCAAP. He discussed upcoming LMC and AMM Meetings. I Mayor Probst briefly discussed the meetings taking place among the suburban mayors and County Commissioners. He stated these meetings had not generally been well attended except by mayors of the northern suburbs. I Mayor Probst gave a short TCAAP update, in which he explained the Army wished to remove I affected homeowners from wells and place them on a different water source. The Army was prepared to deal with the cost of this project. I I t' I --- -- --- -----.-- DRAFT 1 6RDEN HILLS CITY COUNCIL - MAY 12. 1997 10 I ADJOURN .. MOTION: Hicks moved and Keirn seconded a motion to adjourn the meeting at 9:01 p,m. The motion carried unanimously (5-0). I I Dennis Probst Brian Fritsinger I Mayor City Administrator I NOTICE OF MEETINGS The next regular City Council meeting will be held May 27,1997, at 7:30 p.m. at the Army I Reserve Center, I .. I I I I I I I .. I tI ',0 I DRAFT ~- MINUTES CITY OF ARDEN HILLS, MINNESOTA WORKSESSION I MONDAY, MAY 19, 1997 4:45 P.M. - ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH I CALL TO ORDERlROLL CALL I Pursuant to due call and notice thereof, Acting Mayor Susan Keirn called to order the City Council Worksession at 4:55 p.m. Present were Councilmembers Keirn, Beverly Aplikowski, Dale Hicks and Paul Malone; City Administrator, Brian Fritsinger; City Accountant, Terry Post; I Public Works Superintendent, Dwayne Stafford; and Administrative Secretary, Sheila Stowell. Mayor Probst arrived at 5:05 p,m. . APPROVAL OF MEETING AGENDA MOTION: Aplikowski moved and Malone seconded a motion to approve the meeting agenda I for the May 19, 1997 Worksession as presented. The motion carried unanimously (4-0). I CITY ISSUES - SHORT TERM -- a. Proposed Trail Exnansions Cindy Walsh, Parks & Recreation Director, presented an overview of proposed trail expansions currently being discussed by the Parks & Recreation Commission for Council . review and comment. Ms. Walsh sought Council priorities for future trail expansions. Discussion ensued regarding the options for trail expansion and rerouting to facilitate the I reconstruction of Highway 96 and the Gateway Business Development area, with possible rerouting south of Round Lake for safety considerations. Existing utility easements and rights-of-way, and location of three monitoring wells owned by the Army I were also discussed. I City Administrator Fritsinger advised Councilmembers and staff that no park dedication considerations had been fmalized with Welsh Companies in the Gateway Business District, but would need to be addressed soon, and would affect future trail and park I development in that area. Acting Mayor Keirn turned the meeting over to Mayor Probst at this time. I b. City Sponsorship. DIIY in the Park Event Ms. Walsh presented a request she had recently received for private business sponsorship I of an event at the 1997 Day in the Park celebration, Staff sought Council direction for consideration of any current and future private sponsorship requests for events at It community-hosted celebrations. It was the consensus of the Council that Ms. Walsh use her discretion in allowing limited private sponsorship for events at the 1997 Day in the Park celebration, on a one-time, trial basis, to evaluate the need for future guidelines. . -.- ~ ---- --------- d "- DRAFT ARDEN HILLS CITY COUNCIL WORKSESSION - MAY 19. 1997 2 .- c. 1996 Informal Presentation. Audit Findings. Abdo. Abdo & Eick I City Accountant, Terrance Post, introduced Mr. Steve McDonald, of the independent I auditing firm, Abdo, Abdo & Eick. Mr. McDonald highlighted various aspects of the draft 1996 year-end audit results recently completed by their firm. A bench handout of their draft management letter was also presented for Council comment prior to formal I presentation for Council acceptance at the May 27, 1997 City Council meeting. Mr. Post called the Council' s attention to the excellent performance year reflected in the I Water and Sewer Funds, attributable to third quarter water sales, without which performance results would have reflected less positive results. Councilmember Malone commended the Finance Department on their excellent I management of City funds. d. Gatewav Business District (GBD). Feasibilitv Report I City Administrator Fritsinger presented the second draft of the Preliminary OBD Feasibility Report, which incorporated those revisions, refinements and corrections for I street and utility improvements as previously reviewed by Council and staff, increasing the total estimated project cost to $2,700,000. The final Feasibility Report is scheduled II for formal presentation at the May 27, 1997 City Council meeting. Mr. Fritsinger advised Councilmembers that the time line for the feasibility report and I related items was continually changing with pending property acquisitions, discussions with developers, and other contingencies, but that timely staging of events needed to be considered in the immediate future. I Various options were discussed, and staff was directed to contact the City of Shoreview regarding the level ofRarnsey County funding for amenities in the Lexington Avenue I area for their portion of the project. Those findings were to be referred to the Highway 96 Task Force for their consideration and further recommendation to the Council. Other considerations were whether or not the City would bid infrastructure improvements, or if - they would be included in the Welsh Companies' construction and development project. Chapter 429 issues, land acquisition, design and inspection considerations, Phase IV development, and CIl property tax rates were other discussion items. - Mr. Post provided a cautionary note regarding proposed property tax reforms, and the I dramatic affects those reforms would have on revenue forecasts. Mr. Post stated he would support Chapter 429 assessments, subject to tax increment financing supporting a portion of the debt load, with the developer paying remaining balances. I -. I .. DRAFT . ARDEN HIIcLS qTY COUNCIL WO~~ESSION - MAY 19. 1997 3 i' Mr. Fritsinger advised Councilmembers that these issues were planned for incorporation . in the Developer Agreement currently being drafted, with the developer making a commitment to the dates for respective phases, with tax levels at that time showing the parcels as developed properties. I It was the consensus of the Council to leave the southerly extension of the eight inch water main that currently exists, rather than extending the twelve inch water main. I It was also the consensus of the Council that more consideration be given to the selection of tree plantings along the boulevard roadway sections, rather than quantity of plantings. . Council directed staff to have the City's consulting engineers prepare the Feasibility . Study for formal presentation at the May 27, 1997 Council meeting. Further discussion ensued regarding bond issuance, its process, public hearing I requirements, and/or the need for a public informational meeting. Staff was directed to review the bond issuance procedure and inform Councilmembers accordingly. Ie e. 1998 Budget City Administrator Fritsinger reviewed the 1998 Budget process and proposed calendar. . Discussion ensued regarding the Park Fund, and use of an annuity plan to spend down principal and interest. Ms. Walsh was directed to clarify this issue with the Parks and Recreation Commission as they prepare future budgets. Councilmember Keim, as . Council liaison to the Commission, advised Councilmembers that Commission members were anticipating the need to fund some park development at TCAAP. . Mr. Fritsinger also presented preliminary 1998 Capital Improvement worksheets by department. Further discussion is scheduled to take place at the June 16, 1997 Council Worksession. . It was the consensus of the Council that goals for the 1998 Levy reflect a zero increase . baseline with identified additional spending priorities resulting in no more than a three percent (3%) increase. . CITY ISSUES - LONG TERM a. Assessment Policv . Consideration of potential revisions to the City's current Assessment Policy were not available for discussion, pending receipt of recommendations from the City's Finance ~ Committee. . ------- DRAFT ~I ARDEN B~LLS CITY COl~CIL WORKSESSIQN - MAY 19. 1997 4 I b. Water Meters -. Public Works Superintendent, Dwayne Stafford, presented the Request for Proposals I (RFP) and specifications as prepared by staff for the water meter replacement project. Staff was directed to proceed with the RFP's with presentation of proposals scheduled at the June 16, 1997 Worksession, and award of bid scheduled for the June 30,1997 I Council meeting. Councilmember Malone commended staff on their preparation of the documents for this I project. Councilmember Hicks left the meeting at 7:00 p.m. . MISCELLANEOUS Boatinl! RefUlation Ordinance Review I Councilmember Malone and Public Works Superintendent Stafford commented on a letter from Bill Costello concerning potential boating regulations for Lake Johanna and I Lake Josephine. In the near future, the City of Arden Hills will most likely be approached for inclusion in ajoint agreement with Roseville. The Public Safety III Commission supports involvement in a joint agreement at this time, and will most likely make a recommendation for Council support of the agreement. Councilmember Keim and Mayor Probst both shared their conviction that the City be I immediately involved in the agreements and ordinances being considered by the Cities of Roseville and Shoreview for Lake Owasso. Due to the long-term affects of a potential I agreement and/or ordinance, and possible community concems with the issue, it was the consensus of those Councilmembers present to seek immediate involvement with the City of Roseville in their drafting of related documents, with the goal being to achieve I community unanimity prior to such a document being adopted in Arden Hills. Thank You I Mayor Probst recognized the volunteer labor recently provided by area youth and, on his behalf, directed staff to prepare a "thank you" to those three individuals involved in painting City fire hydrants. I Public Works/City Hall Fence Repain I Councilmember Malone expressed concern that, with relocation of City Hall and the Public Works facility in the near future, no extensive amount of staff time or money be spent on repairs and/or replacement of the existing privacy fence behind City Hall. City I Administrator Fritsinger assured the Council that staff is considering any manpower or financial expenditure very carefully. Mr. Fritsinger mentioned that a safety fence would -. serve to address concerns regarding theft, vandalism and unauthorized refuse dumping experienced in the past. I I' 0"1 ~ rr .' 1'.--- ~ t( .P\.'~ . ~e ~UEN HILLS CITY cormen, WORKSESSION - MAY 19. 1997 5 I Flood Donations I Councilmember Aplikowski questioned the City's involvement in financial or manpower donations to flood relief efforts. City Administrator Fritsinger responded that the City had provided manpower to the City of Fridley in their flood control efforts earlier this I spring, and staffwas in contact with both the League of Minnesota Cities and Ramsey County in their relief efforts, and had provided lists of available personnel and equipment for use in affected communities as needed. I Suburban Mayors Meetinls Mayor Probst informed Councilmembers and staff that organized meetings of Suburban I Mayors, as initiated by Mayor Wall of Roseville, would no longer be held due to lack of involvement by area cities. Mayor Wall suggested that each interested community become more active with the Ramsey County League of Local Cities and the I-35W I Corridor Coalition at this time, to provide for more county-wide involvement of city- related interests. I . Electric Fence/Zoning Ordinance Revisions City Administrator Fritsinger advised the Council that the electric fence previously II reported would be removed by the property owners. Mr. Fritsinger stated that the Planning Commission would proceed with revisions to the City's zoning ordinance to address any future concerns. I Gateway Business District (GBD) City Administrator Fritsinger advised the Council that litigation was in progress by Ms. I Rademacher, owner of the horses previously grazing on the Truhler/Zafke property in the process of being acquired by Welsh Companies in the Gateway Business District. I ADJOURN MOTION: Malone moved and Aplikowski seconded a motion to adjourn the meeting at 7:25 I p.m. The motion carried unanimously (4-0). I I :. I I .' CITY OF ARDEN fiLLS PAGE IOF3 I ACCOUNTS PAYABLE CLAIMS REPORT . TO BE APPROVED AT THE 05127/97 COUNCIL MEETING I- I CLAIMS PAID SINCE LAST COUNCIL MEETING (051121971 I... Ollii#......I..at.nA'I1l..r.VBJ!lDOR........ .............................................................................................}4AMOUNT..I.... -WIS.. ......................................................................................................................1 I 1 1 12078 05116197 Public Em lovpR.< Retirement Association 2,540.15 Second Mav Pavroll 12079 05/16197 ICMA Retirement Trust 457 1401.92 Second Mav PavroIl 12080 05/16197 State CaDItol Credit Union 3,096.03 Second Mav Pavroll I 12081 05/16/97 Intn'( Union of Oneratin. En.ineers 175.00 Mav PaYrolls 12082 05/16197 Public Em~lovees Retirement Assn. Ins. 57.00 Mav Pavrolls June Insurance 12083 05/16197 United States Postal Service 400.00 "Postae:e bv Phone" - OffICe 12084 05/16197 Midwest Asnhalt Comoration 315.85 Road Materials WJDiscount I 12085 05/19/97 Lea;;;;<, of Minnesota Cities 265.00 Annual Conference - Anlikowski 12086 05119'97 DCA, Inc. - FSA Denartment 247.78 Medical Reimbursement PIR #10 Moonev 1 1 I 1 SUbtotal - Paid Claims 8,498.731 I Paid Claims From Above - 8,498.73 Ie Add Unpaid Claims, Page 3 of 3 - 60,906.48 Total Accounts Payable Claims I for Council Approval, 05127197 - 69.405.21 I I I I Note: Checks for unpaid claims totaling $185,296.03, were mailed on May 13th, 1997 after approval at the May 12th Council Meeting. They were check numbers 12014 - 12m7. This I sequence corresponds to unpaid temporary numbers Tl - T64. Check numbers 12012 - 12013 were used for align- ment. I I- """"" I -------------- I , CITY OF ARDEN mILS PAGE20F3 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT OS/27/97 COUNCIL MEETING I- I ~::.~~~..,=::......,.,.....,..,.,.,..".,.....,...,...,'...,...'.'..'.'..,...,...,...,...,..',........,.....,..,..,.AMOl1l!I'I?I<nNMllNl'S.....,.,.".,.,.,...,....,....,....,....,.,.....,...,....,....,....,.........".,....'...'....'....'....'....'.'..".'.'.: I TOOl 05WJ/97 A & M Rototillino, Inc. 111.83 Rototillino Gardens TOO2 05WJ/97 Abdo, Abdo & Eick 6,000.00 Audit Services throuoh 04/25 T003 05WJ/97 Amerinride Annarel (American Unen \ 243.53 Uniform Purchases - Four in Public Works I TOO4 05WJ/97 James Anderson 35.00 Refund - Track T005 05WJ/97 Animal Control Services, Inc. 270.90 Dool Cat Enforcement, 04/25-05105 T006 05128/97 AT&T (Kansas City) 9.23 Lono Distance Invoices TOO? 05128197 AT&T Wireless Services (Phoenix)- 61.00 Current Invoices I T008 05128197 Brock White Comnanv 7,510.15 Crack Sealant, Eauinment Rental, Etc. T009 05128197 Carlson EOuinment Comnanv 10.92 Laths for Gardens TOW 05128/97 Certified Laboratnries 310.40 Rust Preventer TOll 05128197 Continent~etv Eauinment 386.27 Safety Latch 1 Sleeve I T012 05128197 Comorate~ess 438.73 Various OfficeSunnlies T013 05128197 CraOlm's Lodoe and Conference Center 334.30 MCMNMACA Conference Fritsinoer T014 05128197 D- Rock Center & Small EnIriDe 47.87 Concrete - Manhole, Ridoewood & GleDhill T015 05WJ/97 DCA, Inc. 310.00 Administration Fee - FSA, 2Q97 I T016 05128197 E-Z Reevclin"-Inc. 4,714.00 MavService T017 05WJ/97 Earl F. Andersen, Inc. 12,193.10 Play.round Equipment - PerrvPark T018 05WJ/97 Fra- Dor Black Dirt & Recvcle 137.67 Black Dirt - Parks and Public Works Ie T019 05/28/97 Galla-her's Service, Inc. 320.61 April Service - Public Works and PerrY Park T020 05/28197 General Renair Service 3,940.58 Lift #8 - Renair Pumn T021 05/28197 Gooher State One-Call, Inc. 94.50 Anril Service T022 05128197 W. W. Grainaer, Inc. 157.56 Safety Eyewear I T023 05/28197 Hamline University Graduate School 45.00 ASP A Seminar Post T024 05WJ/97 Ikon Office Solutions 230.36 Copier Supplies - Toner, Staples T025 05WJ/97 Indenendent School District #621 120.00 Comnuter Class Stowell T026 05/28/97 ISNfIndeoendent Snorts Network) 1,512.00 Softball Umpires I T027 05/28/97 Steven Jenson 85.00 Refund - Ovemavment, Softball T028 05/28197 Kate Huebsch - Hioh Point Creative 1,908.50 Summer Recreation Guide T029 05/28197 Kinko's, Inc. 29.17 Zonin. Maps I T030 05WJ/97 Richard Lan.e 28.05 Sheriff Meetin., Contract Cities - 05/15 T031 05/28197 Larkin, Hoffman, DalY & Lindoren, Ltd. 377.91 Ami! Le.al Fees - TIF District #2 T032 05/28197 Lillie Suburban NeWlmaners 49.88 Public Hearin. Notices - Welsh, Site Plan T033 05128/97 Michael Mackav 30.00 Refund - Garden Plots I T035 05/28/97 Maier Stewart & Associates, Inc. 6,013.76 Encineerin. Fees - Anril T036 05/28197 Carla Mann 16.50 Refund Fla. Football T037 05/28197 Mardell, Amundson, Johnson & Leimess,Inc. 1,500.00 Appraisal Services - Gateway T038 05128197 Medica Health Plans 3,152.53 Insurance - June I T039 05128/97 Minnesota Mutual Ufe 522.90 Insurance June T040 05/28197 MN Department of Health 46.00 Water License Renewal Fees - McKinnev and Moonev I T041 05/28/97 MN Recreation & Park Association 880.00 Adult Softhall Sanctions T042 05/28197 Mounds View Foothall Boosters 990.00 Weed & Feed Fertilizer T043 05128/97 Nationsbank/Case Credit (St. Joseph &luin.) 61.42 Vehicle #19 - Renair Parts T044 05128197 North Metro I 35W Corridor Coalition 1 690.00 GIS - Pa=ent I Phase I I 1 1 1 Total, Pa.e 2 of 3 Carried Forward 56,927.1311 CL<IMSS .. I I . CITY OF ARDEN fiLLS PAGE30F3 I . ACCOUNTS PAY ABLE CLAIMS REPORT TO BE APPROVED AT 05{27/97 COUNCIL MEETING I- I UNPAID CLAIMS REGISTER (CONT.): iTR""#",CIt:DA'Ultt'!/'llNl)()ll.""""""""'{{"""'",'{I,W/ilOVN11IX:Q1IOlllN1lli',,""'{'{""""""""": I T045 05128/97 North Star International Trucks, Inc. 32.26 Vehicle #16 liobts Renlaced T046 05128/97 Northern States Power 101.33 Current Invoices T047 05128/97 Lvnette Palm~ren 398.79 Refund Utility Overnavment, Acct. #1953 I T048 05128/97 Pitney Bowes 48.93 Sunnlies for Postaoe Machine T049 05128/97 Terrance Post 54.18 Reimbursement Milea.e T050 05128/97 Ramsev County 1,056.79 Diesel Fuel & Unleaded Gas Purchased in April T051 05128/97 Rotarv Club of Arden Hills/ Shoreview 139.50 Dues and Meetinoo - lQ97 I T052 05128/97 Sallv's Caterin~ 120.00 Worksessions, 04{21 and 05/19 T053 05128/97 Sam's Club 145.22 C1eanino Sunnlies City Hall T054 05128/97 Serco Laboratories 319.00 Water Tests Mav I T055 05128/97 St. Josenh's Eauinment, Inc. 726.35 Vehicle #59 - Renalrs T056 05128/97 State Treasurer 46.00 Wastewater license Renewal Fees - Perron and Mnonev T057 05128/97 Stenninostone Theatre W4.00 Creative Dramatics Class I T058 05128/97 Sheila Stowell 53.64 Tane Recorder and Taoes (Council & Plannin. T059 05128/97 Tar.et Stores 9.24 Trash B~ - Recreation Denartment T060 05128/97 The Glidden Comnanv 276.37 Field Marilin. Paint T061 05nR/97 Timesaver Off Site Secretarial 247.75 Plannino 05~ Council 05/12 lei I Subtotal, Pa~e 3 of 3 - - 3,979.3511 Pa.e2of3BrouobtForward --- 56927.13ll I I Total Unpaid Claims 60.906.481 I I I I I I .. I I ...... B 8 8 i:! ;g; 3 I 0 E:..Oci~~ ~ ,.. I:." .. > =I: g' ~ :: . a: III I ~ I...... o ,.,.., ~ 0 ~ "'1 ';>co;:. ~ t'l l"':: Ol :.'..'__'. .':::~: to') ~ Rl ....: . I I........... ~""'..~. I'- "..: (f\ ........ :'jQ 01 ..... co .:::. ~: I II) l!!:' o ~') .o( C tl .6 .0 JI .) -< <l! I ~ ~....... ~ ! ~.....I... ..1.' ~ ~ <l! ~ < lil 6"u' Cl g~@J C Q " U !;J il.... . -< II '" 9> . !;J U ... . _ ",. @J a ~ !!!............ '6 .11 .~ .,g '5 .....S...... ......' Cl Il. .g 'i'i .11 I i ~ "g ~ 011 '.. ] '" OJ "g ~ I......... ~~ ~I ....~..... -<~....I.... I~al~~ :I:~!::uu <<-<j:i ~~..!::: ~<:uu U~"'~~ ~~~..l;; ~_.'j;: .:lz~~ I .[]ill [JJ ~ g I o '" ~ "::lm ~ ~~; ~ I ~ ..~...,...... I ~ t f f j 'I! ! ! ! ~ ~ ~Cl ".,., ~ 8 ~~~~~ Il. .1\;. Oi '1 8 >- ...':..... ~ QO '0 Q .... ..... I :$ 'I. 88888881<8888888888888'18'1'188'1 ... .,.... 0 0 0 0 coo 0 ~ 0 0 0 0 0 0 0 IN 0 0 0 0 1'"1 0 .... ..... \Q V'l ...,. I :.: llCl <<l 00 go 00 00 QO 00 .... DO 00 1lO 00 co 110 DO Cf'l llCl QO 00 DO QO..-I N a l! ! C \4 3'. ~~.a I Z e<"l 80\0 IN Q ~ \0 .... '0 01 8 ..... ~ .... co. IN 01 IN f"l S C!I ..... 0 QO r-- \0..... :N.' a.;::::;I~ .,~. ~. ~ ~ ~ ~ ~ ~ ~ ~ t'l . ~ . ~ ~ ~ ~ ~ ~ . ~ t'l ~ ~ ~ ~ ~ Q o ~.:.,.... 0, 0 \0 o:tI .... on on 0 00 ..... C!\ _ r- \0 ~ N N 0 8 ~ ~ ~ 8 00 Cl\ ......... :"-". ~.8 I!. ,... :e::o:": 0. 00 It') C!I 0 00 on 0\ .,., 00 C!\ C!I CI'\ \0 IN IN.... IN"'" N V'I.............. ..A "CI;:; v Il:l..... C"l \0.....,., C!I 00 f"'l DO .,., ...,. NR q 110 IN DO V'l ..... q C!I """ IN .;::t.. .. W ~:... --........ ,~ ~~~ (/'J hi.. !l ;'~.l! I . ~ ~ 0 0 0 ~ ~ 8 N ~ ~ ~ ~ ~ ~ ~ ~ 0 0 0 ~ ~ ~ ~ ~ ~ ~ ~ .~ ! ~ . , r-;>.q"l:'G:'G:t"l~.~r;<]o.q'""!"1'"1'""!t-;~t'!,",=oq,""!oqt<"J'""!t-:'""!~~:1I'\ CIli-l!!. : c<"l0\c<"lc<"l OIC\O'" \OOICO\ MM\OMlrIC"'I....lrIlrI :::c:" CIl ~~....... ~ ~ ~ ~ i:! g a ~ ~ ~ N ~ 0 8 ~ ~ ~ ~ ~ ~ ~ ~ N ~ ~ ~ .... .." s ~ ~ :----, "'t ~ q ""'! 00 N a>ft ii lrI If'). t<"J. <"1 oq. Vi <"1 r-:. N ""'! ?:i. o~,...~ "'t.... M.~ '-=" '. N__.... ........... ........................... ................ .... :0 f:b"!il lll. :B .~ I ~.. ~~! . ';J' <l .. "~~ . (J) ...... . ._ ~ ~ ...J .-.: Q...... "S Q.o ; I ...J ~. ~ 11 ] - "" " ~ ~ ~.... ~ ~ ,; ~ :I: !!! l(l'~'~ ~ ~ ] ~ 8 ,,~ ~] ~ ill ~ ~ ~ :0 !!l ~ :s I ~ ~ ] II ] ~ ." .1 z ~........ ~~. :.: a ~ u A ~ g .S I if '11 ~.., ~I-a ~. .ll ~ ~ i ~ ~ "'. ..J, ~ Cl ~ ~ i! :~ ! UJ 8 II~'OO .-il..~"I::I~~..,IB-o ".!!IO J!l!f"-lii ./l~. leI...... ~.~ 1 ~ ~I'~ ~ f': ~I~ .~ ~I~ s 8 ~ Jl It] ~ fil2 1i'a ~ ~ g ~ ~ ] a: .. . ",-.s ~ B I~ "" ~ Ei ~ II -!l <:> l:: !<'i OJ "'.5 i'S OIl."'! 1<.a",,!l l! < .... ~&~E-<"'I:;lJl~.:l :::J~,)5:::g~"'v; ill~~~u~r))Jl11J:::g= ~ I_ ~ .....~..................al.............. ~ !!l ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ il In! ~ ~ ~ ~ ~ ~ ~ ~ Sz M ~ N ~ ~ ~ M N N c<"l c<"l ~ ~ ~ c<"l c<"l ~ ; ~ ~ .... .... ~ ~ .... ~ .... ~ ~ I.:.'..:.:.'.::.'.'.::.:.:.:.:.:::.:':.~:.I ~ l'i 11 ~ 0 ;:: ~ ::l ;!; :Ii ~ :;; ~ 1l: \l ,. ~ !;I ::l ~ ~ !;; ~ ~ :;: ;;; l;l ~ I u (~ij ~~~~!i~~~~~~~~~~~~~~~~~~~~~~~ I I. CITY OF ARDEN HILLS MEMORANDUM I DATE: May 21, 1997 I TO: Mayor and City Council I FROM: Brian Fritsinger, City Administrato@ SUBJECT: CommitteelTask Force Appointment I I Background The City Council recently created the Highway 96 Task Force to review the proposed design for the reconstruction of Highway 96. At the time the Task Force was created, staff was directed to I solicit interest by Arden Hills residents. As a result of this solicitation, Mr. Michael Richardson, 1448 Arden Place, has expressed an interest in serving on this Task Force. I Staff has also been made aware that Chuck Stoddard, 4304 Colleen Court, a current member of the Finance Committee, has also expressed an interest in serving on this task force. If Steve Lange, 1796 Chatham A venue, has also expressed an interest in serving on the Business Relations Committee. Mr. Lange works in the mortgage banking industry and is employed in New Brighton. I Recommendation I Staff recommends the consideration of Michael Richardson and Chuck Stoddard for appointment to the Highway 96 Task Force, and Steve Lange for appointment to the Business Relations Committee. I BF/sls I I I I I- I --------- I Ie CITY OF ARDEN HILLS MEMORANDUM I DATE: May 23, 1997 I TO: Mayor and City Council Brian Fritsinger, City Administrato~ I FROM: SUBJECT: Selection of Architect I Request The City Council is asked to consider the selection of Architectural Alliance as the firm to I prepare the design for City Hall. I Backvound During 1996, the City of Arden Hills solicited proposals from architectural firms interested in the proposed City Hall project. From this list of firms, the City narrowed I those it desired to interview to five firms: Boarman Kroos Pfister Rudin & Associates, Inc. II BWBR Architects Korsunsky Krank Erickson Architects, Inc. Wold Architects and Engineers I Architectural Alliance On May 12 and 13, 1997, the City conducted interviews of each of the five fmns listed I above. Upon completion of these interviews, staff was directed to have additional conversation with Architectural Alliance and prepare recommendations for the May 27, 1997 meeting. I Staff has met with Peter Vesterholt, principal, Architectural Alliance, to further discuss I the project. After additional negotiation, Mr. Vesterholt has revised the proposed fee for the design of the new City Hall project as outlined in Exhibit A. This basic services fee appears to be reasonable and in line with those fees submitted by the competing firms. I Fees for other items such as furniture, cable and phone systems would be outside the basic service fee. I Recommendation Staff would recommend the selection of Architectural Alliance as the architect for the new City Hall, and authorize the City Administrator and Mayor to negotiate and execute a ~e contract with Architectural Alliance for these services. BF/sls I I __u __ MAY 20'97 15:55 FR THE ALLIANCE 612 870 8356 TO 6337839 P.02/02 . An C H ITE CT U RA LAlli AN C E J May 20, 1997 4Da CLIFTON AvENUE SOUTH . Mr. Brian Frilsinger MIIINU"OLI:S, Mlruu.$OU SS4U.UU . ClW Adminislralor HlEPflOfH (SUI Hl.$1I3 City 01 ARlen Hills I 1450 W,.. Highway 96 FAX 16111111.7112 Alden Hills, UN 55112-5794 I Re: Fee Prcposal. Cily HalI1AdministJalive Offices Dear Brian: I lIuad on your inqui'Y about our proposed lee lor the design 01 the New ClW Hall projec~ we have discussed . our involvement with our consultanls and reviewed our fee assurnptiOll$!Iorn last year. Based OIl this analysis we have prepared the following infonnation lor your review: . I. Basic Serviees AlE Fee (Architectural. Strucwral. Mechanical and EleclJical Eog.): 7.0% III 2_ Bask S"",ices lllwi Site Desisn (AIE+ Civil Engineering and Lands<:apeAtchitedure): 8_9% 3. Based on an assumed Building and Site Budget 01 Sl,12O.ooo, Ol.Irlee would be: $99,800 . 4. Our original quote lor this work was: S112.ooo . 5. Proposed teduelion in lees: $12,200 . We would like to meet with you further to discus& the profes&ional seIVi<:e5 required lor the project. Please conlllct me if you have any questions. Thank you! I Sincerely, I f tattl,k}wt/k- PETER V!'SfERHOLT. AlA I Principal PVllme F:lollIccUOOllDSlllUl'IJS209lLl.doc: -. I ** TOTAL PAGE.002 ** I -.--- - I . f,tt I AIIX) .. I April 10, 1m CERTIFIED PUBLIC ACCOUNTANTS I AND Q)NSULTANTS Members of the City Council City of Arden Hills . Arden Hills, Minnesota I In planning and performing our audit of the general purpose fmancial statements of the City of Arden Hills for the year ended December 31, 1996, we considered its internal control structure in order to detennine our auditing procedures for the purpose of expressing our opinion on the fmancial statements and not to provide assurance on the internal control structure. However, we noted certain matters involving the internal control structure and its operations that we consider I to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the City's ability to record, process, summarize and report financial data consistent with the assertions of management in the fmancial statements. I A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregnlarities in amounts that would be I' material in relation to the fmancial statements being audited may occur and nOl be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control I structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we noted the following reportable condition that we believe to be a material weaknesses. I Sefrre~ation of Duties Our study and evaluation disclosed that because of the limited size of your office staff, your organization has limited segregation of duties. A good internal control structure contemplates an adequate segregation of duties so that no one I individual handles a transaction from inception to completion. While we recognize that your organization is not large enough to permit an adequate segregation of duties in all respects, it is important, however, that you be aware of this condition. I Other Matters The following are areas that came to our attention during the audit that we feel should be reviewed: I General Fund Actual revenue was greater than budget by $433,521. The tota1 variance represents 19% of budget. The two areas I with the greatest variances were property taxes and nonbusiness licenses and permits with variances of $208,603 and $145,320, respectively. Expenditures were very close to budget, finishing $27,579 above a budget of $2,094,521. The large increase in revenue allowed for more transfers out than what had been budgeted. Total transfers out totaled $528,550, $317,500 more than budget I I. Member of American Institure of Certified Public Accounrants Private Companies Practice Section I III EAST HICKORY ST1\EET. SUITE 101 M4EASTPEAIllSTREfT 1060 NClKllIUND PLAZA 1'O,1lOX1166 1'0 BOX J4~ lbXI WEST MnI STREET MANKAlO;MINNEliOr.'.'I6OO1.1166 O\t'ATONNA. MlNNESOrA ~S06(\.()l1~ MINNEAI'OUS,MINNESOTA ~'HJl 1'i07lli1o;.21Z7 \'il.\714SI.'lIl6 \6InSJs.9090 fAX('i07)l$'lllQ fAX non ~~I.om FAXI611lt\%.J6.20 I I City of Arden Hills APIX.) ~ April 10, 1997 .- Page Two CERllfID) PUI\LIC AaX'Jl.JNT....~TS ANO C'.oNSULTAN"fS I Most of the general fund revenue comes from property taxes and property tax credits. They represent 75% of 1996 revenue. This type of revenue is received during the second half of the year. As a result, a reserve for working capital needs to be established equal to about 35% ofp\anned expenditures and transfers out. Arden HiUs established I this reserve from several different sources. The general fund has a fund balance designated for working capital of $519,185. The other funds that should be considered when detennining available fund balance for working capital are the Municipal Land and Buildings, Capital Equipment Sinking, Fire Equipment Sinking and the Pennanent Improvement Revolving Funds. These additional funds have a combined fund balance of over $5,000,000. The I general fund has an excellent reserve to draw on for working capital and emergency needs. It is important to maintain an adequate fund balance for the following reasons: I . Expenditures are incurred somewhat evenly throughout the year. However, property tax and state aid revenues are not received until the second half of the year. An adequate fund balance will provide the cash flow required to finance the General Fund expenditures. I . The City is vulnerable to legislative actions at the State and Federal level. Recent years have seen the State continually adjusting the local government aid and property tax credit fonnulas. An adequate fund balance will provide a temporary buffer against those aid adjustments. I . Expenditures not anticipated at the time the annual budget was adopted may need immediate Council action. These would include capital outlay replacement, lawsuits and other items. An adequate fund balance will I' provide the financing needed for such expenditures. . A strong fund balance will assist the City in detennining its bond rating. I A summary of the 1996 operations is as follows: Variance - I Favorable Budeet Actual (Unfavorable) Revenue $2 270 092 $2 703 613 $ 433521 I Expenditures 2094521 2122100 (27 579) Excess of Revenue Over Expenditures 175571 581 513 405 942 Operating transfers in 40 000 1000 (39000) I Operating transfers out (211 050) (528550) (317500) Excess of Revenue Over Expenditures and Other Uses $ 4521 53 963 $ 49442 I Fund Balance, January I 486 903 I Fund Balance, December 31 $ 540 866 I I- I I I City of Arden Hills AP1X) April 10, 1997 ~ I- Page Three Cumf'lED PUflUC AU:C".JNTANE ANn CONstILTA"'TS I A further detailed comparison of revenue and expenditures both graphically and as a table are as follows: Percent increase of (Decrease) I Revenue Source 1996 Total 1995 From 1995 Property Taxes $1941053 71.77% $1489708 $ 451345 intergovernmental 310 665 11.49 273 844 36821 I Licenses and Permits 303 978 11.24 253 729 50 249 Charges for Services 38 775 1.43 28 000 10775 Fines and Forfeits 24106 .89 29617 (5 511 ) interest 20517 .76 20 935 (418) I Other Revenue 64519 2.38 52911 11 608 Transfers in 1000 ----M 7475 (6475) I Total Revenue and Transfers $2704 613 100000/0 $2 156219 $ 548 394 I 1996 Revenue I- Other 4% Taxes I Fines 72% 1% I Charges 1% I Licenses and Permits I 11% intergovernmental 11% I Percent increase of (Decrease) I Prolp1Ul1s 1996 Total 1995 From 1995 General Government $ 476 532 17.98% $ 437074 $ 39458 Public Safety 949994 35.84 857 904 92 090 I Public Works 311 013 11.73 291 507 19506 Culture and Recreation 232 109 8.76 212614 19495 Capital Outlay 152 452 5.75 112616 39 836 I- Transfers out 528 550 J..2.2f 238 850 289 700 Total Expenditures and Transfers Out $2 650 650 100.00% $2150565 $ 500 085 I . I City of Arden Hills AElX) April 10, 1997 ~ .e Page Four CERTlAEO PuBlIC Ac'(.'ol~T:''''T~ AN()CoNSlU-\~TS . 1996 Expenditures . Transfers out Capital outlay 20% Recreation 5% . 9% General Government 18% I I Public Works 12% Public Safety I 36% .. Special Revenue Funds Community Service..~ I This fund balance increased $62,070 to finisb at $175,116 at year end This fund will provide for various needs in the community as determined by the Council. Park Fund I This fund had expenditures of $152,395 and revenue of $117,138. The result was a decrease in fund balance of $35,257 and the December 31 balance was $436,498. This fund is used to finance park improvements. I Cable TV Fund The fund balance increased $23,657 to $165,275 at year end. I Insurance DeductJble This fund will exist to pay deductJble costs on insurance claims. The revenue source to start the fund came I from the insurance dividend received from the League of Minnesota Cities Insurance Trust. The year end fund balance was $20,990. Special revenue funds also include the Recreation Program and TCAAP funds, whose fund balances at year end . were $(760) and $10,252, respectively. Debt Service Funds I There is no long-tenD debt outstanding at year end. The remaining assets of the debt service funds may be used for any public purpose. Ie The Advance Refunding of 1985 has December 31 fund balance of $898,387. It should be noted, however, that the City remains contingently liable for the 1977 G.O. Improvement Bonds outstanding of$90,000 as further explained in the notes to the fInancial statements. I I I AffX) City of Arden Hills ~ April 10, 1997 I- Page Five QIIT1FIED PuRLIC AOX"llJNTA~TS AND OW.';;!')lT."'''TS I ClIPital Proiects Funds Municipal Land and Buildini I No expenditures occUlTed in this fund during 1996. Interest and a transfer increased the fund balance to $649,000 at December 31. This fund will be used to improve existing City buildings or provide for new buildings. I Non-Asses.<;ahle Ro~n Imnrovements I The fund balance of $1,130,281 at year end exists for the completion of future road projects such as County Road I, Highway 96 and County Road D. Canit~ Equipment Sinkinr I Its purpose will be to accumulate resources to fmance major equipment purchases. The activity was a transfer in of $62,000 and interest of $1,888. The fund balance at December 31 was $92,626. I Fire Equinrnent Sinkin~ The fund balance of $99,208 will be used for equipment replacement Ie Pennanent ImD\'Ovement Revolvini (l'}R) Fund The fund balance at year end was $4,492,778, of which $325,000 represents the amount of the unpaid advance I for the Kern Milling TIF project. Interest for 1996 was $243,214. DevelonlRedeveloJ) TIF I The advance from the PIR Fund was reduced $43,000 to $325,000 at year end. Tax increments, as collected, will be applied to the balance due to the PIR Fund. It is not clear whether tax increment collections in the future will be sufficient to repay the entire PIR advance. I Water and Sewer Entetprise Funds A further detailed comparison of operations both graphically and as a table are as follows: I Year ~mlM December 31 1993 1994 1995 1996 Water Fund I Charges for services and other revenue $ 169 882 $ 816 828 $ I 039 193 $ I 091 031 Operating expenses before depreciation on contributed property 598454 641168 151496 845 090 I Income from operations $ 111 428 $ 229 660 $ 281 697 $ 251947 Transfer standby charges to the PIR Fund $ 71 040 $ 71 324 $ 72 180 $ 72 699 I Ie I -- I , I City of Arden Hills AlIX) April 10, 1997 ~ I- Page Six CERTIAED PuBLIC AX\ll..':o.:TANTS ANll Q1NSULTA.'~ I Water Fund I $1,200,000 $1,000,000 I $800,000 . Revenue $600,000 $400,000 . Income from operations I $200,000 $- 1993 1994 1995 1996 I I Year Ended December 31 1993 1994 1995 1996 Ie Sewer Fund Charges for services and other revenue $ 919 140 $ 994 058 $ I 104 988 $ I 042597 Operating expenses before depreciation I on contributed property 828 377 853 281 957 241 946717 Income from operations $ 90 763 $ 140777 $ 147747 $ 95 880 I I Sewer Fund $1,200,000 I $1,000,000 $800,000 $600,000 . Revenue I $400,000 . Income from operations $200,000 I $- 1993 1994 1995 1996 I .e I I . ' . I AJIX) City of Arden Hills ~ April 10, 1997 I- Page Seven CERTIAEO PURUC Acn:JuNTANT5 ANIl GlNSULTANTS I The Water and Sewer Funds have cash balances of$653,897 and $768,735, respectively. The cash balances of each fund should be analyzed to determine appropriate cash requirements for operations, repair and maintenance and repayment of interfund loans. I Recyclini Fund I This fund has a cash balance of $31,139 and re1ained earnings of $31 ,681 at year end. Surface Water Man~ement Fund I This fund has a cash balance of$23,182 and re1ainedearnings of$67,477 at year end. I ....** I This report is intended solely for the use of management and council. The comments and recommendations in the report are purely constroctive in nature, and should be read in this context. I. Our examination would not necessarily disclose all weaknesses in the system because it was based on selected tests of the accounting records and related data. Jfyou have any questions or wish to discuss any of the items contained in this letter, please feel free to contact us at your I convenience. We wish to thank you for the continued opportunity to be of service and for the courtesy and cooperation extended to US by your staff. ahIo I aM ' . I If CuL April 10, 1997 ABDO, ABDO & EJCK Minneapolis Office Certified Public Accountants I I I I I Ie I I I. I I I CITY OF ARDEN HILLS I ARDEN HILLS, MINNESOTA I ANNUAL FINANCIAL REPORT YEAR ENDED I DECEMBER 31, 1996 I I. I I I I I I '. I I I I. CITY OF ARDEN HILLS, MINNESOTA I TABLE OF CONTENTS DECEMBER 31, 1996 I Page No I. INTRODUCTORY SECTION Elected and Appointed Officials I II. FINANCIAL SECTION I Independent Auditor's Report General Purpose Financial Statements Combined Balance Sheet - All Fund Types and Account Groups 2-3 I Combined Statement of Revenue, Expenditures and Changes in Fund Balance - All Governmental Fund Types 4-5 Combined Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual - General and Special Revenue Funds 6-7 I Combined Statement of Revenue, Expenses and Changes in Retained Earnings - All Proprietary Fund Types 8 Combined Statement of Cash Flows - All Proprietary Fund Types 9 Notes to Financial Statements 10-20 I Combining and Individual Fund Statements General Fund I. Comparative Balance Sheets 21 Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual 22-25 Special Revenue Funds Combining Balance Sheet 26-27 I Combining Statement of Revenue, Expenditures and Changes in Fund Balance 28 - 29 Capital Projects Funds Combining Balance Sheet 30-31 I Combining Statement of Revenue, Expenditures and Changes in Fund Balance 32-33 Enterprise Funds Combining Balance Sheet 34 - 35 Combining Statement of Revenue, Expenses and Changes in Retained Earnings 36 - 37 I Combining Statement of Cash Flows 38-39 Tax Capacity, Tax Levies and Tax Capacity Rates 40 I m. OTHER REPORTS Independent Auditor's Report on Internal Control Structure Based on an Audit of I the General Purpose Financial Statements Performed in Accordance with Government Auditing Standards 41-42 Independent Auditor's Report on Compliance Based on an Audit of the General Purpose Financial Statements Performed in Accordance with Government I Auditing Standards 43 Independent Auditor's Report on Legal Compliance 44 I. I I I I. I I I I I I INTRODUCTORY I SECTION I. I I I I I I '. I I I I. CITY OF ARDEN HILLS, MINNESOTA I ELECTED AND APPOINTED OFFICIALS DECEMBER 31, 1996 I I ELECTED I Term of Office Expires December 3 I I Mayor: Dennis Probst 1998 Council Membets: Dale Hicks 1998 I Susan Keim 1998 Beverly Aplikowski 1996 I Paul Malone 1996 I. I APPOINTED I City Administrator Brian Fritsinger Treasurer Terrance Post I Attorney Jerome Filla I I I '. I I I I. I I I I I " w I . FINANCIAL SECTION I -" " I. I I I I I I I I. I I I. AffX) I I INDEPENDENT AUDITOR'S REPORT CERTIFIED PUBLIC ACCOUNTANTS I AND CoNSULTANlS I Honorable Mayor and City Council City of Arden Hills, Minnesota I We have audited the accompanying general pwpose fmancial statements of the City of Arden Hills, Minnesota, as of and for the year ended December 31, 1996, as listed in the table of contents. These general purpose financial I s1atements are the responsibility of the City of Arden Hills, Minnesota's management. Our responsibility is to express an opinion on the financial statements based on our audit. I We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perfonn the audit to obtain reasonable assurance about whether the general purpose fmancial statements are free of I. material miss1atement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial s1atements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. I In our opinion the general pwpose fmancial statements referred to above present fairly, in all material respects, the financial position of the City of Arden Hills, Minnesota, at December 31, 1996 and the results of its operations and I the cash flows of the Proprietary Fund type for the year then ended, in confonnity with generally accepted accounting principles. In accordance with GlNe1'nment Auditing Standards, we have also issued a report dated April I 0, 1997 on our I consideration of the City of Arden Hills's internal control structure and a report dated April I 0, 1997 on its compliance with laws and regulations. I Our audit was conducted for the purpose of forming an opinion on the general pwpose financial s1atements taken as a whole. The individual fund financial s1atements listed in the table of contents are presented for the purpose of additional analysis and are not a required part of the general purpose fmancial statements of the City of Arden Hills, I Minnesota. Such infonnation has been subjected to the auditing procedures applied in the audit of the general purpose financial s1atements and, in our opinion, is fairly stated in all material respects in relation to the general purpose financial s1atements taken as a whole. I ad,/ atIo ~I~ April 10, 1997 ABDO, ABDO & EICK I Minneapolis, Minnesota Certified Public Accountants I. Member of American Institute o( CertiAed Public Accountants Private Companies Practice Section us EAST HICKORY STREET, SUITE 302 204 EAST PEARL STREET 1060 NOlmllAND PlAZA I P.O. BOX 3166 l'.U BOX 34S 3800 WEST 80TH STREET MANKAm. MINNESOTA 56002-3166 OWATONNA. MINNESOTA SS06O-034S MINNEAPOUS. MINNESOTA 55431 (501) 625-272.1 (501) 451-9136 (612) 835..9090 FAX (507) 388-9139 FAX (SO?) 4SI-"194 FAX (612) 896.3620 - I I. I I I I I I'" d GENERAL I PURPOSE FINANCIAL I STATEMENTS lc . I. I I I I I I I. I I I CITY OF ARDEN HILLS, MINNESOTA .1 COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS I DECEMBER 31, 1996 (With Comparative Totals for December 31, 1995) . Governmental Fund T)(pes I Special Debt General Revenue Service I ASSETS AND OTHER DEBITS ASSETS Casb and temporary investments $ 509 782 $ 765 997 $ 887 602 I Investment for deferred compensation - - - Receivables Interest 3319 7964 8629 Taxes 20 971 - - I Accounts 14939 44 503 - Special assessments - - 95451 Due from other funds - - - Due from other governments 64 000 - - I Inventory - - - Prepaid items 29 234 25 - Fixed assets - net - - - OTHER DEBITS I Amount available for compensated absences - - - Amount to be provided for compensated absences - - - TOTAL ASSETS AND OTHER DEBITS $ 642 245 $818489 $ 991 682 . I LIABILITIES, EQUITY AND OTHER CREDITS LIABILITIES I Accounts and contracts payable $ 51994 $ 9446 $ - Accrued salaries and compensated absences payable 13 959 1672 - Due to other funds - - - Due to other governments - - - I Deferred revenue 35 426 - 93 295 Deferred compensation benefits payable - - - TOTAL LIABILITIES 101379 11 118 93 295 I EQUITY AND OTHER CREDITS Investment in general fixed assets - - - Contributed capital - - - I Retained earnings Unreserved - - - Fund balance I Reserved 21681 - - Unreserved Designated 519185 - - Undesignated - 807 371 898 387 I TOTAL EQUITY AND OTHER CREDITS 540 866 807 371 898 387 TOTAL LIABILITIES, EQUITY AND OTHER $ 991 682 I CREDITS $ 642 245 $ 818 489 See Notes to Financial Statements. -I -2- I I I. I I Proprietary Fiduciary (continued) Fund Types Fund 1Y.Pe Account Gr01m.~ General General Totals Capital Fixed Long-term (Memorandum Onlv) I Proiect~ Enteq>rise Avency Assets Debt 1996 ]995 $ 6 004 377 $ ] 476 953 $ - $ - $ - $ 9644711 $ 7 323 119 I - - 268 613 - - 268 613 214487 196 228 13 939 - - - 230 079 298 493 I - - - - - 2097] 75917 - 519867 - - - 579309 562 583 662 076 80401 - - - 837928 893 441 325 000 - - - - 325 000 368 000 I - - - - - 64 000 106 497 - 2663 - - - 2663 2605 - 41317 - - - 70 576 4530 - 7 104 323 - 14947713 - 22 052 036 21 074557 I - - - - 21681 21681 27 847 - - - - II 534 II 534 2 ]73 Ie $ 7 ]8768] $ 9239463 $ 268613 $ ]4947713 $ 332]5 $ 34 129 10] $ 30954249 I $ 86 378 $ ]21873 $ - $ - $ - $ 269 691 $ 335819 - 23 842 - - 33215 72 688 60 004 325 000 - - - - 325 000 368 000 I - - - - - - 174 368 635 894 78 752 - - - 843 367 973 506 - - 268 613 - - 268613 2]4487 I ] 047 272 224 467 268613 - 332]5 I 779 359 2126184 - - - 14 947 713 - 14947713 13 879 746 I - 6650155 - - - 6650155 6756 166 - 2364 841 - - - 2364 841 1 890 699 I 325 000 - - - - 346 681 395 847 519185 459056 - - - - - I 58]5409 - - - - 752] 167 544655] 6 140409 90]4 996 - ]49477]3 - 32 349 742 28 828 065 I. $ 7 ]8768] $ 9 239 463 $ 268613 $ ]4947713 $ 332]5 $ 34 ]29 101 $ 30 954 249 I I -3- --------.---- I CITY OF ARDEN HILLS, MINNESOTA .1 COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE I ALL GOVERNMENTAL FUND TYPES YEAR ENDED DECEMBER 31, 1996 (With Comparative Totals for the Year Ended December 31, 1995) Special I General Revenue REVENUE General property taxes $ I 941 053 $ - I Tax increments - - Licenses and permits 303 978 - Intergovernmental 310 665 - I Charges for services 38 775 96 276 Fines and forfeits 24106 - Special assessments 658 - Interest on investments 20517 44 225 I Miscellaneous 63861 220 393 TOTAL REVENUE 2703613 360 894 EXPENDITURES I Current expenditures General government 476532 - Public safety 949 994 - I Public works 311 013 - Culture and recreation 232 109 152 850 Miscellaneous - 26 370 . Capital outlay 152 452 153046 I TOTAL EXPENDITURES 2 122 100 332 266 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 581 513 28 628 I OTHER FINANCING SOURCES (USES) Operating transfers in 1000 48 800 I Operating transfers out (528550) (16000) TOTAL OTHER FINANCING SOURCES (USES) (527 550) 32 800 EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING I SOURCES OVER EXPENDIlURES AND OTHER FINANCING USES 53 963 61428 FUND BALANCE, JANUARY I 486 903 745 943 I FUND BALANCE, DECEMBER 31 $ 540 866 $ 807371 I I I See Notes to Financial Statements. -I -4- I I I. I I Totals Debt Capital (Memorandum Only) Service Proiects 1996 1995 I $ 27 $ 666 $ 1941746 $ 1488981 - 105 892 105 892 38165 - - 303 978 253 729 - 1 010 077 I 320 742 762 995 I - - 135051 124 509 - - 24 106 29617 61992 293 400 356 050 289 209 I 46 666 283451 394 859 408 596 - - 284 254 281 566 108 685 I 693 486 4 866 678 3 677 367 I - - 476 532 437 074 I - - 949 994 866 522 - - 311 013 291 507 - - 384959 337 050 I- - - 26 370 123 934 - 399432 704 930 1175175 - 399432 2 853 798 3231262 I 108 685 I 294 054 2012880 446 105 I - 567 449 617249 333 505 - - (544 550) 1'261 325) - 567 449 72 699 72180 I 108 685 I 861 503 2 085 579 518285 I 789 702 4 278 906 6301 454 5783 169 $ 898 387 $6140409 $ 8 387 033 $ 6301 454 I I I. I I -5- ------- - -------.------ I CITY OF ARDEN ffiLLS, MINNESOTA .1 COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE- I BUDGET AND ACTUAL GENERAL, SPECIAL REVENUE AND DEBT SERVICE FUND TYPES YEAR ENDED DECEMBER 31, 1996 General Fund I Variance- Favorable I Budeet Actual (Unfavorable) REVENUE General property taxes $ 1732450 $ 1 941 053 $ 208 603 Licenses and permits 156650 303 978 147 328 I Intergovernmental 256 007 310 665 54 658 Charges for services 25 900 38 775 12875 Fines and forfeits 26 800 24106 (2 694 ) Special assessments 1000 658 (342) I Interest on investments 6000 20517 14517 Miscellaneous 65 285 63861 (1424) TOTAL REVENUE 2 270 092 2703613 433521 I EXPENDITURES Current expenditures I General government 514285 476 532 37 753 Public safety 878 50 I 949 994 (71 493) Public works 299 060 311 013 (11 953) Culture and recreation 253 875 232 109 21766 -I Miscellaneous - - - Capital outlay 148 800 152 452 (3 652) TOTAL EXPENDITURES 2094521 2 122 100 (27 579) I EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 175571 581 513 405 942 OTHER FINANCING SOURCES (USES) I Operating transfers in 40 000 1000 (39 000) Operating transfers out (211 050) (528 550) (317500) TOTAL OTHER FINANCING SOURCES (USES) (171050) (527 550) (356 500) I EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING I USES $ 4521 53 963 $ 49442 FUND BALANCE, JANUARY 1 486 903 FUND BALANCE, DECEMBER 31 $ 540 866 I I .' See Notes to Financial Statements. I -6- I ------.---- I I. I I Special Revenue Funds Debt Service Fund Variance- Variance- Favorable Favorable I Budget Actual (Unfavorabl~ Bud2et Actual (Unfavorable ) $ - $ - $ - $ - $ 27 $ 27 - - - - - - I - - - - - - 90 400 96 276 5876 - - - - - - - - - - - - 60 000 61992 1992 I 35 000 44 225 9225 45 000 46 666 1666 184 500 220 393 35 893 - - - 309 900 360 894 50 994 105 000 108 685 3685 I - - - - - - I - - - - - - - - - - - - 158265 152 850 5415 - - - I. 50 000 26370 23 630 - - - 70 500 153 046 (82 546) - - - 278 765 332 266 (53 501) - - - I 31135 28 628 (2 507) 105000 108 685 3685 I 46 635 48 800 2165 - - - (30 335) (16000) 14 335 - - - 16300 32 800 16500 - - - I I $ 47 435 61428 $ 13 993 $ 105000 108 685 $ 3685 745 943 789 702 I $ 807 371 $ 898 387 I I I. I -7- -------------------- I CITY OF ARDEN HILLS, MINNESOTA .1 COMBINED STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS ALL PROPRIETARY FUND TYPES I YEAR ENDED DECEMBER 31, 1996 Entet:prise I OPERATING REVENUE Charges for services $ 2240372 Permit fees 7986 Recycling grant 19127 I Miscellaneous 79179 Meter deposits, less cost 3055 SAC administrative fee 34 000 TOTAL OPERATING REVENUE 2383719 I OPERATING EXPENSES I Personal services 313 086 Supplies 36138 Other services and charges 288 071 Insurance 39 246 I Utilities 6202 Purchased services 10 720 Purchased water 533 466 Recycling charges 62 355 I Sewer charges 576 200 Depreciation 154 104 TOTAL OPERATING EXPENSES 2019588 -I OPERATING INCOME 364131 NONOPERATING INCOME I Interest on investments 76 699 NET INCOME BEFORE OPERATING TRANSFERS 440 830 I OPERATING TRANSFERS OUT (72 699) NET INCOME 368131 I CREDIT ARISING FROM REDISTRIBUTION OF DEPRECIA 110N ON CONTRIBUTED ASSETS 106 011 INCREASE IN RETAINED EARNINGS 474 142 I RETAINED EARNINGS, JANUARY I I 890 699 I RETAINED EARNINGS, DECEMBER 31 $2364841 I I See Notes to Financial Statements. el -8- I I I. CITY OF ARDEN HILLS, MINNESOTA COMBINED STATEMENT OF CASH FLOWS I ALL PROPRIETARY FUND TYPES YEAR ENDED DECEMBER 31, 1996 I Enter:prise CASH FLOWS FROM OPERATING ACTIVITIES Operating income $ 364 131 Adjustments to reconcile operating income to net cash provided by I operating activities: Depreciation 154 104 Gain on sale of fIxed assets (3 866) (Increase) decrease in assets: I Accounts receivable (I4 734) Special assessments receivable (2 783 ) Accrued interest receivable (4516) Due from other governments 389 I Inventory (58) Prepaid items (41317) Increase (decrease) in liabilities: I Accounts payable 109 253 Accrued salaries 5357 Accrued interest payable (100499) Customer deposits payable 1135 I NET CASH PROVIDED BY OPERATING ACTIVITIES 466 596 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES I. Operating transfers to other funds (72 699) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition of fixed assets (63616) I Proceeds from sales of fixed assets 3866 NET CASH USED BY CAPITAL AND RELATED FINANCING ACTIVITIES (59750) I CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments 76699 I INCREASE IN CASH AND CASH EQUIVALENTS 410846 CASH AND CASH EQUIVALENTS, JANUARY 1 1 066 107 I CASH AND CASH EQUIVALENTS, DECEMBER 31 $ 1 476953 I I NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES Disposal of fIxed assets $ 8016 I. I See Notes to Financial Statements. I -9- --.------------ ---.------------- -- I CITY OF ARDEN HILLS, MINNESOTA .1 NOTES TO FINANCIAL STATEMENTS I DECEMBER 31, 1996 Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Reporting Entity I The City of Arden Hills operates under the "Optional Plan A" form of government as defmed in the State of I Minnesota Statutes. Under this plan, the government of the City is directed by a Council composed of an elected Mayor and four elected Council Members. The Council exercises legislative authority and determines all matters of policy. The Council appoints personnel responsible for the proper administration of all affairs relating to the City. As required by generally accepted accounting principles, the financial statements present the City I and its component units. The City does not have any component units. B. Measnrement Focus, Basis of Acconntiog and Basis of Presentation The accounts of the City are organized and opemted on the basis of funds and account groups. A fund is an I independent fIscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with fmance- related legal and contractual provisions. The minimum number of funds are maintained consistent with legal I and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: I Governmental funds are used to account for the City's general government activities. Governmental fund types use the flow of current financial resources measurement focus and the modifIed accruaI basis of accounting. ., Under the modifIed accrual basis of accounting, revenues are recognized when susceptible to accruaI (Le., wh I they are "measurable and available"). "Measurable" means the amount of the transaction can be detennined, an "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers all revenues available if they are collected within 60 days after year end I Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when doe, and certain compensated absences and claims and judgments which are recognized when the obligations are expected to be liquidated with expendable available financial resources. I Property taxes, franchise taxes, licenses, interest. and special assessments are susceptible to accroal. Other receipts and taxes become measurable and available when cash is received by the government and are recognized as revenue at that time. I The preparation of general purpose financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and I disclosures. Accordingly, actual results could differ from those estimates. Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria are met. Expenditure driven grants are recognized as revenue when the qualifying expenditures have been I incurred and all other grant requirements have been met. Governmental funds include the following fund types: The General fund is the City's primary operating fund. It accounts for all financial resources of the City, except I those required to be accounted for in another fund. The Special Revenue funds account for revenue sources that are legally restricted to expenditures for specifIed .- purposes (not including major capital projects). The Debt Service fund accounts for the servicing of general long-term debt not being financed by proprietary funds. I -10- I I I. CITY OF ARDEN HILLS, MINNESOTA NOTES TO FINANCIAL STATEMENTS I Note I: DECEMBER 31, 1996 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED I The Capital Projects jimds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary funds. I Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accoWlting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabiIities are incurred. The City applies all applicable F ASB pronouncements in accounting and reporting for its proprietary operations. Proprietary funds include the following fund type: I Enterprise jimds and used to account for those operations that are financed and operated in a manner similar to private business or where the Council has decided that the determination of revenues earned, costs incurred I andlor net income is necessary for management accountability. Fiduciary funds account for assets held by the government in a trustee capacity or as an agent on behalf of others. I The agency fimd is custodial in nature and does not present results of operations or have a measurement focus. Agency funds are accounted for using the modified accrual basis of accounting. This fund is used to accolDlt for assets that the government holds for others in an agency capacity. I ACCDunt Groups. The general fIXed assets account group is used to acCOWlt for fixed assets not accounted for in proprietary funds. The general long-term debt account group is used to accoWlt for general long-term debt and Ie certain other liabilities that are not specific liabilities of proprietary funds. C. Assets, Liabilities and Equity I Deposits and Investments The City's cash and cash equivalents are considered to be cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition. Restricted assets are I included in cash and cash equivalents. State statutes authorize the City to invest in obligations of the U.S. Treasury, commercial paper, corporate bonds, repurchase agreements and shares of investment companies registered WIder the Federal Investment Company I Act of 1940 and whose only investments are obligations guaranteed by the United States or its agencies. Investments are stated at lower of cost or amortized cost Earnings on investments are allocated to the individual funds based upon the average of month-end cash and investment balances. I Property Taxes I The Council annually adopts a tax levy and certifies it to the CoWlty for collection. The COWlty is responsible for collecting all property taxes for the City. These taxes attach an enforceable lien on taxable property within the City on January I and are payable by the property owners in two installments. The taxes are collected by the CoWlty Auditor - Treasurer and tax settlements are made to the City during January, JWle and November each I year. Taxes payable on homestead property, as defined by State statutes, are partially reduced by a homestead and agricultural credit aid. The credit is paid to the City by the State of Minnesota in lieu of taxes levied against I. homestead property. The State remits this credit in two equal installments in July and December each year. Delinquent taxes receivable include the past six years' Wlcollected taxes. Delinquent taxes have been offset by a deferred revenue liability for delinquent taxes not received within 60 days after year end. I I -11- I CITY OF ARDEN HILLS, MINNESOTA .1 NOTES TO FINANCIAL STATEMENTS DECEMBER31,I996 I Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Special Assessments I Special assessments represent the financing for public improvements paid for by benefiting property owners. These assessments are recorded as receivable upon certification to the County. Special assessments are I recognized as revenue when they are received in cash or within 60 days after year end All special assessments receivable are offset by a deferred revenue liability. Receivables and Payables I Transactions between funds that are representative of lendinglborrowing arrangements outstanding at the end of the fiscal year are referred to as either "interfund receivableslpayables" (i.e., the current portion of interfund I loans) or "advances to/from other funds" (i.e., the non-current portion of interfund loans). All other outstanding balances between funds are reported as "due to/from other funds". Inventories and Prepaid Items/Deferred Charges I The inventories are stated at the lower of cost or market on the first-in, first-out (FIFO) method. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid I items or deferred charges. ~~ . Fixed assets used in governmental fund types of the City are recorded in the general fixed assets account group I at cost or estimated historical cost if purchased or constructed. Donated fixed assets are recorded at their estimated fair value at the date of donation. Assets in the general fixed assets account group are not depreciated. I Interest incurred during construction is not capitalized on general fixed assets. Public domain (infrastructure) general fixed assets (e.g., roads, bridges, sidewalks and other assets that are immovable and of value only to the City) are not capitalized. I The cost ofnonnal maintenance and repairs that do not add to the valne of the asset or materially extend assets' lives are not included in the general fixed assets group or capitalized in the proprietary funds. Property, plant and equipment in the proprietary funds of the City are recorded at cost. Property, plant and I equipment donated to these proprietary fund type operations are recorded at their estimated fair value at the date of donation. Major outlays for capital assets and improvements are capitalized in proprietary funds as projects are I constructed. Interest incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period. I Property, plant and equipment are depreciated in the proprietary funds of the City using the straight-line method over the following estimated useful lives: Estimated I Assets Useful Lives Furniture and equipment 5 - 10 years I Sewer and collection system 80 years Water distribution system 100 years -I -12- I I I. CITY OF ARDEN HILLS, MINNESOTA NOTES TO FINANCIAL STATEMENTS I Note 1: DECEMBER 31, 1996 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED I Compensated Absences Employees with at least ten years of service are entitled to receive one-third of their unused sick leave upon I termination in addition to any unused vacation and compensatory time. The accrual of these benefits is recorded as a liability in the enterprise funds and expensed. The liability for the I governmental funds is recorded in the general long-term debt account group and recorded as an expenditures when paid. Long-term Obligations I The City reports 10ng-tenn debt of governmental funds at face value in the general long-term debt account group. Long-term debt and other obligations financed by proprietary funds are reported as liabilities in the appropriate funds. I For governmental fund types, bond premimns and discounts, as well as issuance costs, are recognized during the current period. Bond proceeds are reported as an other financing source net of the applicable premium or discount. Issuance costs, other than those withheld from the actual net proceeds received, are reported as debt I service expenditures. For proprietary fund types, bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the straight-line method. Discounts and issuance costs are reported as deferred charges. I~ Fund Equity Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific I pwpose. Reservations of retained earnings are limited to outside third-party restrictions. Designations of fund balance represent tentative management plans that are subject to change. The proprietary fund's contributed capital represents equity acquired through capital grants and capital contributions from developers, customers or other funds. I Memorandum Only - Total Columns Total columns on the general pwpose financial statements are captioned as "memorandwn only" because they I do not represent consolidated financial information and are presented only to facilitate financial analysis. The columns do not present information that reflects financial position, results of operations or cash flows in accordance with generally accepted accounting principles. Interfund eliminations have not been made in the I aggregation of this data. Comparative DatalReclassifications I Comparative total data for the prior year have been presented in the selected sections of the accompanying fmancial statements in order to provide an understanding of changes in the City's financial position and operations. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. I Note 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. Budgetary Information I Annual budgets are adopted on a basis consistent with generally accepted accounting principles for all the governmental funds except the capital projects funds, which adopt project length budgets. All annual I- appropriations lapse at fISCal year end. I -13- ------ ------.- I CITY OF ARDEN HILLS, MINNESOTA .1 NOTES TO FINANCIAL STATEMENTS I DECEMBER 31, 1996 Note 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY - CONTINUED In August of each year, all deparbnents of the City submit requests for appropriations to the City Administrator I so that a budget may be prepared. Before September 15, the proposed budget is presented to the Council for review. The Council holds public hearings and a final budget is prepared and adopted in December. I The appropriated budget is prepared by fund, function and deparbnent. The City's department heads, with the approval of the City Administrator, may make transfers of appropriations within a deparbnent. Transfers of appropriations between departments require the approval of the Council. The legal level of budgetary control is I the department level. Budgeted amounts are as originally adopted, or as amended by the Council. Budget amendments were made during the year within the budget which resulted in no increase in appropriations. B. Excess of Expenditures over Appropriations I For the year ended December 31, 1996, expenditures exceeded appropriations in the following funds: Fund Bud~et Actual Excess I Special Revenue Funds I Park $ 73 000 $ 152395 $ 79 395 Cable TV 17730 19263 1533 The excess expenditure over appropriations were funded by available fund balance. ~I C. Deficit Fnnd Eqnity The following funds had fund equity deficits at December 31, 1996: I Fund Amount I Special Revenue Fund Recreation program $ 760 I Capital Project Funds Development/Redevelopment TIP 323 484 The deficits in the above funds will be eliminated with future revenue sources. I Note 3: DETAILED NOTES ON ACCOUNTS A. Deposits and Investments I Cash balances of the City's funds are combined (pooled) and invested to the extent available in various investments authorized by Minnesota State Statutes. Each fund's portion of this pool (or pools) is displayed on I the financial statements as "cash and temporary investments". For purposes of identifying the risk of investing public funds, the balances are categorized as follows: Deposits I In accordance with Minnesota Statutes and as authorized by the Council, the City maintains deposits at those depository banks, all of which are members of the Federal Reserve System. -I -14- I I '. CITY OF ARDEN HILLS, MINNESOTA NOTES TO FINANCIAL STATEMENTS I Note 3: DECEMBER 31, 1996 DETAILED NOTES ON ACCOUNTS - CONTINUED I Minnesota Statues require that all City deposits be protected by insurance, surety bond or collateral. The market value of collateral pledged must equal 110% of the deposits not covered by insurance or bonds (140% in the case of mortgage notes pledged). I Authorized collateral includes the legal investments described below, as well as certain first mortgage notes, and certain other State or local government obligations. Minnesota Statutes require that securities pledged as I collateral be held in safekeeping by the City or in a financial institution other than that furnishing the collatera1. At year end, the City's carrying amount of deposits was $886,151 and the bank balance was $896,321. The bank balance was covered by federal depository insurance. I TnvMt:ments Investments are categorized into these three categories of credit risk: I I. Insured or registered, or securities held by the City or its agent in the City's name. . 2. Uninsured and unregistered, with securities held by the counterparty's trust department or agent in the I City's name. 3. Uninsured and unregistered, with securities held by the counterparty, or by its trust department or agent I. but not in the City's name. At year end, the City's investment balances were as follows: CateeOJ:Y Carrying Market I I 2 3 Amount Value U.S. Government Securities $5519084 $ - $ - $5519084 $5668680 I Investments not subjected to categorization: Broker money markets 3239 151 3239 151 I Deferred compensation investments at market value 268613 268613 Total investments $9 026 848 $9 176 444 I A reconciliation of cash and temporary investments as shown on the Combined Balance Sheet for the City follows: I Total deposits $ 886 151 Investments 9 026 848 Petty cash 325 I Total $9913324 Cash and temporary investments $9644711 I Investments for deferred compensation 268613 Total $9913324 I. I -15- --- -------------- ------------ I CITY OF ARDEN HILLS, MINNESOTA .' NOTES TO FINANCIAL STATEMENTS I DECEMBER 31, 1996 Note 3: DETAaED NOTES ON ACCOUNTS-CONTThmED B. Accounts Receivable I Accounts receivable include amounts blUed for services provided before year end. UnblUed utility enterprise I fund receivables are also included for services provided in 1996. C. Due From Other Governments The amount due from other governments as of December 31, 1996 in the General Fund is $64,000 which will I come from local sources. D. Fixed Assets I A summary of changes in general fixed assets for the year ended December 31,1996 is as follows: Balance Balance I Januarv I A rlclitinns Deletions December 31 Land $ 829 712 $ - $ - $ 829 712 I Buildings and structures 557655 940 - 558 595 Furniture, fixtures and office equipment 215095 19293 - 234 388 -I Machinery and equipment 752496 141121 33101 860516 Other improvements II 524 788 939714 - 12464 502 Total $ 13 879 746 $1 101 068 $ 33101 $ 14947713 I The following is a summary of proprietary fund type fixed assets at December 31, 1996: Water Sewer FIP.ctric Total I Furniture and equipment $ 123 554 $ 385 505 $ 442 $ 509501 I Dislributions and collection system 5615929 3954713 - 9 570 642 Total 5 739483 4340 218 442 10080 143 I Less accumulated depreciation (J 170769) (1 804 904) (147) 0975820) Net $ 4 568 714 $2535314 $ 295 $ 7 104 323 I E. Interfund Receivables aod Payahles The composition of interfund balances at December 31, 1996 are as follows: I RP.N'!ivahle Fnnrl Pavahle Fund Amount I Capital Projects Fund Capital Projects Fund Permanent Improvement Revolving Development/Redevelopment TlF $ 325 000 -I -16- I ------ I I. CITY OF ARDEN HIlLS, MINNESOTA NOTES TO FINANCIAL STATEMENTS 1 DECEMBER31,I996 Note 3: DETAILED NOTES ON ACCOUNTS - CONTINUED 1 F. Deferred Revenue Deferred revenue at December 31, 1996 is comprised of the following: I Debt Capital General Service Proiects Enteq)ri~e Total I Delinquent taxes $ 13 344 $ - $ - $ - $ 13344 Special assessments Delinquent - 153 34 494 5436 40 083 Deferred - 93142 601400 73316 767 858 I Other 22 082 - - - 22 082 Total $ 35 426 $ 93 295 $ 635 894 $ 78 752 $ 843 367 I G. Fund Equity Reservations and Designations I The components of fund equity are descn'bed in Note I. Certain reserves and designations have been made in the following fund: Reserved I. Pumme Ammmt General Fund Compensated Absences $ 21681 I Capital Projects Fund Pennanent Improvement Revolving Interfund loan 325 000 I Total $ 346681 Designated I General Fund Working capital $ 519 ]85 I. Contributed Capital I The changes in the City's contributed capital accounts of its proprietary funds were as follows: Source..c; Water Sewer Total I Beginning balance, contributed capital $4 316 743 $2439423 $6 756 166 I Less depreciation on contributed assets (49432) (56579) (]06 011) Ending balance, contributed capital $4 267311 $2 382 844 $6 650 155 I ,. I -17- -- ----- - _____n_________ ----------- I CITY OF ARDEN HILLS, MINNESOTA .' NOTES TO FINANCIAL STATEMENTS I DECEMBER 31, 1996 Note 4, DEFINED BENEFIT PENSION PLANS - STATEWIDE A. Plan Description , All full-time and certain part-time employees of the City are covered by defined benefit plans administered by I the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund (pERF) which is a cost-sharing, multiple-employer retirement plan. This plan is established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered I by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. PERA provides retirement benefits as well as disability benefils to members, and benefils to survivors upon I death of eligible members. Benefils are established by State Statute and vest after three years of credited service. The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service, age and years of credit at tennination of service. Two methods are used to compote benefils for PERF's Coordinated and Basic Plan members. The retiring I member receives the higher of the step-rate benefit accrual formula (Method I) or a level accrual formula (Method 2). Under Method 1, the annuity accruaI rate for a Basic Plan member is 2.0 percent of average salary I for each of the first 10 years of service and 2.5 percent for each remaining year. For a Coordinated Plan member, the annuity accrual rate is 1.0 percent of average salary for each of the first 10 years and 1.5 percent for each remaining year. Using Method 2, the annuity accrual rate is 2.5 percent of average salary for Basic Plan members and 1.5 percent for Coordinated Plan members. For PERF members whose annuity is calculated us~ Method I, a full annuity is available when age plus years of service equal 90. A reduced retirement annuity is I also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A normal annuity is a lifetime I annuity that ceases upon the death of the retiree - no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will reduce the monthly normal annuity amount, because the annuity is payable Over joint lives. Members may also leave their contributions in the fund upon tennination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are I available at any time to members who leave public service, but before retirement benefils begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active I plan partieipanls. Vested, tenninated employees who are entitled to benefils but are not receiving them yet are bound by the provisions in effect at the time they last tenninated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary I information for PERF. That report may be obtained by writing to PERA, 514 St. Peter Street, #200, St. Paul, Minnesota 55102 or by ca11ing (612) 296-7460 or 1-800-652-9026. B. Fuoding Policy I Minnesota Statutes Chapter 353 sets the rates for employer and employee contnbutions. These statutes are established and amended by the state legislature. The City makes annual contributions to the pension plans equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members are I required to contribute 8.23% and 4.23%, respectively, of their annual covered salary. The City is required to contribute 4.48% for Coordinated Plan PERF members. The City's contributions for the years ending December 31, 1996, and 1995 were $28,578 and $28,198, respectively, equal to the contractually required I contributions for each year as set by state statute. -, -18- I , '. CITY OF ARDEN HILLS, MINNESOTA NOTES TO FINANCIAL STATEMENTS I Note 5: DECEMBER31,1996 OTHER INFORMATION I A. Risk Management The City is exposed to various risks of loss related to torts; theft ot; damage to and destruction of assets; errors I and omissions; injuries to employees; and natural disasters for which the City carries commercial insurance. Settled claims have not exceeded this commercial coverage in any of the past three fiscal years. Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably I estimated. An excess coverage insurance policy covers individual claims in excess 0[$100,000. Liabilities, if any, include an amount for claims that have been incurred but not reported (IBNRs). The City's management is not aware of any incurred but not reported claims. I B. Deferred Compensation Plan The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Service I Code Section 457. The plan, available to all full-time and certain part-time employees at their option, permits participants to defer a portion of their salary until future years. The deferred compensation assets are not available to employees until tennination, retirement, death or unforeseen emergency. I All amounts of compensation deferred under this plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property or rights are (until paid or made available to the participant or beneficiary), solely the property of the City, subject only to the claims of the City's general creditors. Participants' rights under the plan are equaI to those of general creditors of the City in an amount equaI to the I. fair market valne of the deferred account for each participant It is the opinion of the City's legal counsel that the City has no liability for losses under the plan but does have I the duty of due care that would be required of an ordinary prudent investor. The City believes it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. Assets of the plan are held by l1ustees and are reflected in these statements in the Agency Funds at market value. I C. Segment Information for Proprietary Funds The City provides services which are accounted for in the Enterprise Funds. The segment information for these I Enterprise Funds for the year ended December 31, 1996 is as follows: Surface Water I Water Sewer Recyclinr M:mAO'P.ft'Ient Total Operating revenue $ 1097037 $ I 042 591 $ 72 808 $ 171 277 $ 2383719 DeJlI"Ciation expense 78 366 75 650 - 88 154104 I Operating income 251 947 95 880 1761 14543 364131 Net income before transfers 282 248 138 183 2743 17656 440 830 I Operating transfers out (72699) - - - (72 699) Acquisition of fixed assets 34 365 29 252 - - 63616 Net working capital 784217 I 027 593 31681 67182 1910 673 I Total assets 5491 385 3588716 89458 69 904 9 239 463 Total equity 5352931 3 562 907 31681 67477 9014996 I. I -19- --------------- ---------- I CITY OF ARDEN HILLS, MINNESOTA .1 NOTES TO FINANCIAL STATEMENTS I DECEMBER 31, 1996 Note 5: OTHER INFORMATION - CONTINUED I D. Water Tower Funding As of December 31, 1989, the City had incurred expenditures of approximately $843,000 to build a water tower. I Also, in 1993 the City incurred additional expenditures of $300,775 for the repair of another water tower. Interim fmancing was provided by the Permanent Improvement Revolving Capital Projects Fund (PIR) for both projects. It is the intention of the City to provide permanent fmancing for these projects from the Water Enterprise Fund. To date, $910,306 has been transferred to the PIR from the Water Fund. I E. Legal Debt Margin The City's statutory debt limit is computed as two percent of the taxable market value of property within the I City. Long-term debt issued and financed partially or entirely by special assessments or the net revenues of enterprise fund operations is excluded from the debt limit computation. There is no outstanding debt at year end which is applied against the statutory debt limit. I Note 6: ADVANCE REFUNDING BOND ISSUE - PRIOR YEARS In 1985, the City issued general obligation refunding bonds in the amount of$2,320,000 to advance refund the I outstanding balance of the 1977 general obligation improvement bonds. The proceeds of the refunding issue were placed in an irrevocable escrow account and have been invested in U.S. Government securities. The maturities of these investments will be sufficient to pay all principal and interest on the refunded bonds as they are due. Accordingly, the refunded bonds have been removed and the advance refunding bonds were paidin full at -, December 31, 1992. The City remains contingently liable in the remote possibility that the escrow account is insufficient to pay the refunded bonds whose balance outstanding at December 31, 1996 was $90,000. Note 7: SUBSEQUENT EVENTS I A. Investment Fund Grant The City entered into an agreement with Cardiac Pacemakers, Inc. and the Minnesota Department of Trade and I Economic Development (MNDTED). The agreement with the MNDTED is for a $300,000 Minnesota Investment Fund Grant that will provide funds for a forgivable loan to Cardiac Pacemakers, Inc. The agreement with Cardiac Pacemakers, Inc. was signed on December 23, 1996. The funds from MNDTED were received on I April 7, 1997 and were remitted to Cardiac Pacemakers, Inc. on April 8, 1997. B. Ice Arena Financing The City, along with three other cities and Ramsey County, entered into an agreement January I, 1997 with the I Minnesota Amateur Sports Commission (MASC) to provide financing of a four sheet ice arena. The agreement provides for rental income to cover principal, interest and operating expenses. In the case of defllult, each City will be responsible for a specific portion of the debt Arden Hills' percentage is 15.5% of one of the four sheets I and the amount of the debt will not exceed $9,000,000 for all four sheets in the complex. I I -, -20- I ----- I I. I I I I I COMBINING AND I INDIVIDUAL . FUND I STATEMENTS I. I I I I I I I. I I I .1 I I I I I THIS PAGE HAS BEEN LEFr BLANK INTENTIONALLY I I -, I I I I I I .' I I I '. CITY OF ARDEN HILLS, MINNESOTA GENERAL FUND I COMPARATIVE BALANCE SHEETS DECEMBER 31, 1996 AND 1995 I 1996 1995 ASSETS Cash and temporary inves1ments $ 509 782 $ 535 897 Receivables I Interest 3319 4772 Taxes 20971 74262 Accounts 14939 19414 Special assessments - 1010 I Due from other governments 64 000 61108 Prepaid items 29 234 4530 TOTAL ASSETS $ 642 245 $ 700 993 I LIABILITIES AND FUND BALANCE LIABILITIES I Accounts payable $ 51994 $ 37652 Accrued salaries payable 13 959 10129 Due to other governments - 72 053 Deferred revenue 35426 94 256 I TOTAL LIABILITIES 10] 379 2]4090 FUND BALANCE I. Reserved for compensated absences 2] 68] 27 847 Unreserved Designated for working capital 519 ]85 459 056 I TOTAL FUND BALANCE 540 866 486 903 TOTAL LIABILITIES AND FUND BALANCE $ 642 245 $ 700 993 I I I I I I I. I -21- ------ I CITY OF ARDEN HILLS, MINNESOTA .' GENERAL FUND I STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL YEAR ENDED DECEMBER 31, 1996 (With Comparative Actual Amounts for the Year Ended December 31, 1995) I ]996 ]995 Variance - I Favorab]e Budget Actual (Unfavorable) Actual REVENUE General property taxes S ] 732 450 $194]053 $ 208 603 S ] 489708 I Licenses and permits Business 44 550 46 558 2008 38691 Nonbusiness 112100 257420 ] 45 320 215038 I Total 156 650 303 978 147328 253 729 Intergovernmental revenue I State Street aid 51000 59 573 8573 105132 Property tax credits 92 507 92 572 65 51008 I Firemen's Relief aid 11 0 000 151564 41564 117367 Other 100 6799 6699 337 County Street aid 2200 - (2200) - -, Other 200 ]57 (43) - Total . 256 007 310 665 54658 273 844 Charges for services I General government 17100 30 086 12986 28 000 Public safety 3500 4248 748 - I Culture and recreation 5300 444] (859 ) - Total 25 900 38 775 ]287S 28 000 Fines and forfeitures 26 800 24 106 (2 694 ) 29617 I Miscellaneous Interest on investments 6000 20517 14517 20935 , State bnilding code surcharges 6500 9755 3255 9670 City bni1ding code surcharges 400 626 226 493 Refunds and reimbursements 8385 3389 (4996) 10898 Sale of assets 22 000 22091 91 4400 I Building rent 28 000 28 000 - 27 450 Special assessments ] 000 658 (342) - Total 72 285 85 036 12751 73 846 I TOTAL REVENUE 2 270 092 2703613 43352] 2 148744 I -, -22- I I I. , CITY OF ARDEN HILLS, MINNESOTA GENERAL FUND I STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL - CONTINUED YEAR ENDED DECEMBER 31, 1996 I (With Comparative Actual Amounts for the Year Ended December 3 I, 1995) ]996 1995 Variance - I Favorab]e Budget Actual (J Jnfavorable) Actual EXPENDITURES I Current Expenditures General Government Mayor and council Personal services $ 17570 $ 17568 $ 2 $ 17568 I Supplies 1600 1667 (67) 2949 Other services and charges 54 ]00 49 380 4no 38013 Total 73 270 686]5 4655 58 530 I Elections and voter registration Personal services 4845 6982 (2 137) - Supplies 755 2233 (1478) II4 I Other services and charges 2800 2395 405 - Total 8400 ]] 610 (32]0) ]]4 I. Administration Personal services 180195 150510 29 685 205 448 Supplies 5965 6383 (418) 6288 I Other services and charges 40 325 47 205 (6880) 44 769 Total 226 485 204 098 22 387 256 505 I Legal Other services 17000 ]9309 (2309) 18621 I Mwicipal court Other services and charges 43 000 38 774 4226 412]4 Planning and zoning I Personal services 53 585 52 399 1186 - Supplies 1050 805 245 841 Other services and charges 22 245 17875 4370 20 552 I Total 76 880 71079 580] 2] 393 Building Personal services II 000 12279 (1 279) 14088 I Supplies 1950 2324 (374 ) 2544 Other services and charges 26 200 31279 (5079) 23 863 I Total 39 ]50 45 882 (6732 ) 40 495 I. I -23- I . .' CITY OF ARDEN HILLS, MINNESOTA GENERAL FUND I STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL - CONTINUED YEAR ENDED DECEMBER 31, 1996 (With Comparative Actual Amounts for the Year Ended December 31, 1995) I 1996 1995 Variance - I Favomble Bud~et Actua] (lJnfavorable) Actual EXPENDITURES - CONTINUED Current Expenditures - Continued I General Government - Continued Economic development Personal services $ 25 040 $ 14509 $ 10531 $ - Supplies 2400 - 2400 19 I Other services and charges 2660 2656 4 183 Total 30100 17 ]65 ]2935 202 I Total General Government 5]4 285 476 532 37 753 437 074 Public Safety I Police and animal control Supplies 100 2] 79 - Other services and charges 528 226 5]2559 ]5667 494 ]24 Total 528 326 5]2580 ]5746 494]24 -I Fire protection 2% Fire Relief aid II] 000 151564 (40564) 110367 I Other services and charges ] 69 000 ] 56 848 ]2152 149739 Total 280 000 3084]2 08412) 260 106 I Protective inspection Supplies 730 804 (74) 1025 Other services and charges 69 445 ]28198 (58 753) 102 649 I Total 70 175 ] 29 002 (58827) 103674 Total Public Safety 878 501 949 994 (7] 493) 857 904 I Public Works Streets Personal services 81250 85914 (4664) 72 ]86 I Supplies 29 860 33 223 (3 363) 254]6 Other services and charges ] 87 950 ]9] 876 (3926) 193905 Total Public Works 299 060 3] 10]3 (ll 953) 29] 507 I Culture and Recreation Summer playground program I Personal services 8075 7430 645 6092 Supplies 3220 ] 695 1525 1769 Other services and charges ]90 ]89 ] 272 -I Total ]1485 93]4 2 ]71 8133 -24- I -------- I I. CITY OF ARDEN HILLS, MINNESOTA GENERAL FUND I STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL - CONTINUED YEAR ENDED DECEMBER 31, 1996 I (With Comparative Actual Amounts for the Year Ended December 31, 1995) ]996 ]995 Variance - I Favorable BuMet Actual 11 Jnfavorah]el Actual EXPENDITURES - CONTINUED I Current Expenditures - Continued Culture and Recreation - Continued. Skating rinks Personal services $ 38 450 $ 35 259 $ 319] $ 38 960 I Supplies 1775 493 ] 282 1122 Other services and cbarges 5250 4035 ] 2]5 4585 Total 45 475 39 787 5688 44 667 I Park maintenance Personal services 150510 137495 13015 13] 541 Supplies 24 720 21768 2952 19750 I Other services and charges 2] 685 23 745 (2 060) 8523 Total ]96915 ] 83 008 13 907 ]59814 I. Total Culture and Recreation 253 875 232 109 2] 766 2]2614 Total Current Expenditures ] 945721 1 969 648 (23927) ] 799 099 I Capital Outlay General government 20 250 15198 5052 36 750 Public safety - - - 7000 I Public works 81900 92 495 (10595) 12957 Recreation 46 650 44 759 1891 55 909 I Total Capital Outlay ] 48 800 ]52452 (3 652) ]]26]6 TOTAL EXPENDITURES 2094 52] 2 122 100 (27 579) ] 911 715 I EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 175 57] 581 513 405 942 237 029 OTHER FINANCING SOURCES (USES) I Operating transfers in 40 000 1000 (39 000) 7475 Operating transfers out (211 050) (:;28550) (3]7500) (238 850) TOTAL OTHER FINANCING I SOURCES (USES) (]71050) (527 550) (356500) (231 375) EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER I EXPENDITURES AND OTHER FINANCING USES $ 4521 53 963 $ 49 442 5654 486 903 481221 . FUND BALANCE, JANUARY 1 I FUND EQUITY TRANSFER IN - 28 FUND BALANCE, DECEMBER 31 $ 540 866 $ 486 903 I -25- --------- I CITY OF ARDEN HILLS, MINNESOTA .' SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET I DECEMBER31,1996 (With Comparative Totals for December 31, 1995) Community Recreation I Service Prowam ASSETS I Cash and temporary investments $ 164 866 $ 1495 Receivables Interest 1327 - Accounts 8923 - I Due from other governments - - Prepaid items - 25 TOTAL ASSETS :I; 175 116 :I; 1520 I LIABILITIES AND FUND BALANCE (DEFICIT) LIABILITIES I Accounts payable :I; - $ 746 Accrued salaries payable - 1534 Due to other governments - - Deferred revenue - - I TOTAL LIABILITIES - 2280 FUND BALANCE (DEFICIT) (760) · I Unreserved Undesignated 175116 TOTAL LIABILITIES AND FUND BALANCE (DEFICIT) :I; 175 116 :I; 1520 I I I I I I I -I -26- I ----------- I I. I I Insurance Totals Park Cable TV TCAAP Deductible ]996 1995 I $ 436 544 $ 131850 $ 10252 $ 20 990 $ 765 997 $ 720 906 5310 1327 - - 7964 6398 I - 35 580 - - 44 503 38 036 - - - - - 45 000 - - - - 25 - I $ 441 854 $ 168757 $ 10 252 $ 20 990 $ 818489 $ 810340 I $ 5356 $ 3344 $ - $ - $ 9446 $ 61835 - 138 - - 1672 1370 - - - - - 367 I - - - - - 825 5356 3482 - - II 118 64 397 I. 436 498 165275 10 252 20 990 807 371 745 943 I $ 441 854 $ 168757 $ 10 252 $ 20 990 $ 818489 $ 810340 I I I I I I I. I -27- - _________n_____ - ---------- -------- I CITY OF ARDEN InLLS, MINNESOTA .' SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) I YEAR ENDED DECEMBER 31, 1996 (With Comparative Totals for the Year Ended December 31, 1995) Community Recreation I Service Prolp'am REVENUE I Charges for services $ - $ 96 276 Park dedication fees - - Interest on investments 8325 - I Miscellaneous 74245 1000 TOTAL REVENUE 82 570 97276 EXPENDITURES I Personal services - 73 797 Supplies - 10 474 Other services and charges 4500 45 467 I Capital outlay - - TOTAL EXPENDITURES 4500 129738 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 78 070 (32462) I OTHER FINANCING SOURCES (USES) -I Operating transfers in - 31300 Operating transfers out (16 (00) - TOTAL OTHER FINANCING SOURCES (USES) (16 (00) 31300 . I EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER USES 62 070 (1162) FUND BALANCE, JANUARY 1 113 046 402 I FUND EQUITY TRANSFER OUT - - FUND BALANCE (DEFICIT), DECEMBER 31 $ 175116 $ (760) I I , , I -, -28- I I I. I I Insurance Totals Parle Cable TV TCAAP Deductible 1996 1995 I $ - $ - $ - $ - $ 96 276 $ 96 509 18344 - - - 18344 45 825 28 560 7340 - - 44 225 50 874 I 70 234 35 580 - 20 990 202 049 182 830 117138 42 920 - 20 990 360 894 376038 I - 5258 - - 79055 76 259 2618 51 600 - 13 743 12139 I 598 10087 25 770 - 86 422 168 590 149179 3867 - - 153046 315403 152395 19263 26 370 332 266 572 391 - I (35257) 23 657 (26 370) 20 990 28 628 (196353) I. - - 17500 - 48 800 59100 - - - - (16000) (22475) - - 17500 - 32 800 36 625 I (35 257) 23 657 (8 870) 20 990 61428 (159728) I 471 755 141618 19122 - 745 943 905 699 (28) - - - - - I $ 436 498 $ 165275 $ 10252 $ 20 990 $ 807 371 $ 745 943 I I I I I. I -29- I CITY OF ARDEN HILLS, MINNESOTA .' CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET I DECEMBER 31, 1996 (With Comparative Totals for December 31, 1995) Municipal Non-Assessable I Land and Road Buildinf!s 'mnrovement~ ASSETS I Cash and temporary investments $ 645681 $ I 127 626 Receivables Interest 3319 2655 I Taxes - - Special assessments Delinquent - - Deferred - - I Due from other funds - - TOTAL ASSETS $ 649 000 $ 1130281 LIABILITIES AND FUND BALANCE I LIABILITIES Accounts and contracts payable $ - $ - Due to other funds - - I Due from other governments - - Deferred revenue - - TOTAL LIABILITIES - - -, FUND BALANCE (DEFICIT) Reserved for interfund receivable - - I Unreserved Undesignated 649000 1130281 TOTAL FUND BALANCE (DEFICIT) 649 000 1130281 I TOTAL LIABILITIES AND FUND BALANCE (DEFICIT) $ 649 000 S 1130281 I I I I I -I -30- I ---- I '. I I Capital Fire Permanent Develop! Equipment Equipment Improvement Redevelop Totals Sinkin~ Sinkin~ RevolvinQ" TIP 1996 1995 I $ 92 626 $ 98 545 $ 3981 104 $ 58 795 $ 6004377 $4217694 - 663 189591 - 196228 270 713 I - - - - - 1655 - - 60418 258 60676 38 826 I - - 601 400 - 601 400 629 974 - - 325 000 - 325 000 368 000 $ 92 626 $ 99 208 $ 5157513 $ 59053 $ 7 187681 $ 5 526 862 I $ - $ - $ 28841 $ 57 537 $ 86 378 $ 223 712 I - - - 325 000 325 000 368 000 - - - - - 1449 - - 635 894 - 635 894 654 795 I. - - 664 735 382 537 I 047 272 I 247 956 I - - 325 000 - 325 000 368 000 92 626 99 208 4 167778 (323 484) 5815409 3910906 I 92 626 99 208 4492 778 (323 484) 6140 409 4 278 906 $ 92 626 $ 99 208 $ 5157513 $ 59 OS3 $7187681 $ 5 526 862 I I I I I I. I -31- ------------------ I CITY OF ARDEN HILLS, MINNESOTA .1 CAPITAL PROJECTS FUNDS I COMBINING STATEMENT OF REVENUE, EXPENDIWRES AND CHANGES IN FUND BALANCE (DEFICIT) YEAR ENDED DECEMBER 31, 1996 (With Comparative Totals for the Year Ended December 31, 1995) I Municipal Non-Assessable Land and Road Builtlinus Improvements I REVENUE General property taxes $ - $ - Tax increments - - Intergovernmental - State I Street aid - I 010077 Special assessments - - Interest on investments 16040 16851 TOTAL REVENUE 16040 I 026 928 I EXPENDITURES Capital outlay I Stree1s and highways - - Miscellaneous - - TOTAL EXPENDITURES - - I EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 16040 I 026 928 OTHER FINANCING SOURCES (USES) -, Operating transfers in 385 250 - EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING I SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES 401 290 I 026 928 FUND BALANCE (DEFICIT), JANUARY I 247710 103 353 I FUND EQUITY TRANSFER IN - - FUND EQUITY TRANSFER OUT - - I FUND BALANCE (DEFICIl), DECEMBER 31 $ 649 000 $ 1130281 I I I I -I -32- I I I. I I Capital Fire Permanent Develop! Equipment Equipment Improvement Redevelop Totals Sinkin~ SinkinQ" Revolving TIP 1996 1995 I $ - $ - $ 666 $ - $ 666 $ - - - - 105 892 105 892 38165 I - - - - I 010 077 489151 - - 293 400 - 293 400 208 358 1888 3809 243214 1649 283 451 294 335 I 1888 3809 537 280 107541 1 693 486 I 030 009 I - - 335 726 - 335 726 739 063 - - - 63 706 63 706 8093 I - - 335 726 63 706 399432 747 156 1888 3809 201 554 43 835 1 294 054 282 853 I. 62 000 47500 72 699 - 567 449 266 930 I 63 888 51 309 274 253 43 835 1 861 503 549 783 28 738 47 899 4218525 (367319) 4 278 906 3 735 654 I - - - - - 73 I - - - - - (6604 ) $ 92 626 $ 99 208 $ 4492778 $ (323484) $ 6 140 409 $ 4 278 906 I I I I I. I -33- --------------- -------- I CITY OF ARDEN HILLS, MINNESOTA .' ENTERPRISE FUNDS COMBINING BALANCE SHEET I DECEMBER31,1996 (With Comparative Totals for December 31,1995) Water Sewer I ASSETS CURRENT ASSETS Cash and temporary investments $ 653 897 $ 768 735 I Interest receivable 5310 7965 Accounts receivable 229 341 244 763 Special assessments receivable II 032 11050 I Due to other governments - - Inventory 2663 - Prepaid items 20428 20 889 TOTAL CURRENT ASSETS 922671 1 053 402 I FIXED ASSETS Furniture and equipment 123 554 385 505 I Collection and distribution system 5615929 3954713 TOTAL FIXED ASSETS 5 739 483 4340 218 LESS ACCUMULATED DEPRECIA nON (1170769) (1804904) I FIXED ASSETS, NET 4568714 2535314 TOTAL ASSETS 3; 5491 385 3; 3588716 _, LIABILITIES AND FUND EQmTY LIABILITIES I Accounts payable $ 1I8 728 $ 3145 Accrued salaries and compensated absences payable 8993 II 930 Due to other governments - - Deferred revenue 10733 10734 I TOTAL LIABILITIES 138 454 25 809 FUND EQillTY I Contributed capital 426731I 2382 844 Retained earnings Unreserved I 085 620 1 180063 I TOTAL FUND EQmTY 5352931 3 562 907 TOTAL LIABILITIES AND FUND EQmTY 3; 5491 385 3; 3588716 I I I -I -34- I I I. I Surface I Water Totals Recvclini Management 1996 1995 I $ 31 139 $ 23 182 $ I 476 953 $ 1066107 - 664 13 939 9423 - 45 763 519867 505 133 58319 - 80401 77618 I - - - 389 - - 2663 2605 - - 41317 - I 89 458 69 609 2 135 140 I 661 275 I - 442 509501 484 097 - - 9 570 642 9 540 448 442 10 080 143 10 024 545 - I - (J47) (2 975 820) (2 829 734 ) - 295 7104 323 7 194811 I. $ 89458 $ 69 904 $ 9239463 $ 8 856 086 I $ - $ - $ 121873 $ 12620 492 2427 23 842 18485 - - - 100499 I 57 285 - 78 752 77617 57 777 2427 224 467 209 221 I - - 6650 155 6756 166 31681 67 477 2364 841 I 890 699 I 31681 67477 9014996 8 646 865 I $ 89 458 $ 69 904 $ 9239463 $ 8 856 086 I I I. I -35- - ---------- ----- I CITY OF ARDEN ffiLLS, MINNESOTA .' ENTERPRISE FUNDS I COMBINING STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS YEAR ENDED DECEMBER 31, 1996 (With Comparative Totals for the Year Ended December 31, 1995) I Water Sewer OPERATING REVENUE Charges for services $ 1 058 504 $ 956910 I Pennit fees 7371 615 Recycling grant - - MisceUaneous 28 107 51072 Meter deposits, less cost 3055 - I SAC administration fee - 34 000 TOTAL OPERATING REVENUE I 097 037 I 042 597 OPERATING EXPENSES I Personal services 121 684 156 303 Supplies and maintenance 22 575 11241 Other services and charges 38454 93 700 I Rent 14000 14000 Insurance 19623 19623 Utilities 6202 - Purchased services 10720 - I Purchased water 533 466 - Recycling charges - - Sewer charges - 576200 _, Depreciation 78 366 75 650 TOTAL OPERATING EXPENSES 845 090 946 7] 7 OPERATING INCOME 251 947 95 880 I NONOPERATING INCOME Interest on investments 3030] 42 303 I NET INCOME BEFORE OPERATING TRANSFERS 282 248 138 183 OPERATING TRANSFERS OUT (72 699) - I NET INCOME 209 549 138 183 CREDIT ARISING FROM REDISTRIBUTION OF I DEPRECIATION ON CONTRIBUTED ASSETS 49432 56 579 INCREASE IN RETAINED EARNINGS 258 981 194 762 I RETAINED EARNINGS, JANUARY I 826639 985 30] RETAINED EARNINGS, DECEMBER 31 $ 1 085 620 $1]80063 , I -, -36- I I '. I Surface I Water Totals Recvclini Mana~ement 1996 1995 $ 53681 $ 171277 $ 2 240 372 $ 2 150 135 I - - 7986 3599 19127 - 19127 19326 - - 79179 154127 - - 3055 3013 I - - 34 000 62 000 72 808 171277 2383719 2 392 200 I 8272 26 827 313 086 287 706 420 1902 36 138 304 788 - 127917 260 071 93 233 I - - 28 000 27 450 - - 39 246 43 400 - - 6202 29954 I - - 10 720 55 202 - - 533 466 463 825 62 355 - 62 355 61833 - - 576 200 578 060 I. - 88 154104. 149531 71047 I 56 734 2019588 2 094 982 I 1761 14543 364 131 297218 I 982 3113 76 699 66143 2743 17656 440 830 363361 I - - (72 699) n2 180) 2743 17656 368131 291181 I - - 106011 106011 2743 17656 474 142 397192 I 28 938 49821 1 890 699 I 493 507 I $ 31681 $ 67477 $ 2364841 $ I 890 699 I I. I -37- I CITY OF ARDEN HILLS, MINNESOTA .' ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS I YEAR ENDED DECEMBER 3 I, 1996 (With Comparative Totals for the Year Ended December 31, 1995) Water Sewer I CASH FLOWS FROM OPERATING ACTIVITIES Operating income $ 251947 $ 95 880 Adjustments to reconcile operating income to net cash provided I (used) by operating activities: Depreciation 78 366 75 650 Gain on sale of fixed assets (I 933) (1933) (Increase) decrease in assets: I Accounts receivable (18161) 3739 Special assessments receivable (I 363) 1829 Accrued interest receivable (I 406) (2 446) Due from other governments - 389 I Inventory (58) - Prepaid items (20 428) (20 889) Increase (decrease) in liabilities: I Accounts payable 113911 304 Accrued salaries and compensated absences payable 2012 2698 Due to other governments (100 157) (342) Deferred revenue 1064 (2145) I NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 303 794 I 52 734 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES -, Operating transfers to other funds (72 699) - CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition of fixed assets (34 365) (29251 ) I Proceeds from sale of fIXed assets ] 933 ] 933 NET CASH USED BY CAPITAL AND RELATED FINANCING I ACTIVITIES (32432) (27318) CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments 3030] 42 303 I INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 228 964 167719 CASH AND CASH EQUIVALENTS, JANUARY I 424 933 60] 0]6 I CASH AND CASH EQUIVALENTS, DECEMBER 3] $ 653 897 $ 768 735 I NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES I Disposal of fIXed assets $ 4008 $ 4008 I -, -38- I I '. I Surface I Water Totals Recycling M:mftvement 1996 1995 $ 1761 $ 14543 $ 364131 $ 297218 I - 88 154 104 149531 - - (3 866) - I - (312) (14734 ) (28831) (4008) 759 (2 783) (35749) I - (664) (4516) 8893 - - 389 (389) - - (58) 1015 - - (41317) - I (4659) (303 ) 109253 (124900) 151 496 5357 (I 789) - - (100499) 94 356 I 2975 (759) 1135 (3 811) (780) 13848 466 596 355 544 I. - - (72 699) (72 180) I - - (63616) (264 563 ) - - 3866 - I - - (59750) (264 563 ) I 982 3113 76 699 66143 (2 798) 16961 410 846 84 944 I 33 937 6221 1 066 107 981163 $ 31 139 $ 23182 $ 1 476 953 $ I 066107 I I $ - $ - $ 8016 $ - I I. I -39- --- ------------ ------- I CITY OF ARDEN HILLS, MINNESOTA .' TAX CAPACITY, TAX LEVIES AND TAX CAPACITY RATES (Shown by year of tax colIectibility) I 1996 ]995 TAX CAPACITY I Real estate $ II 020 636 $II 079 135 Personal property 283 348 279 374 TOTAL II 303 984 II 358 509 I FISCAL DlSPARI1Y ADmSTMENT Contribution (I 906 913) (2 127921) I Distribution 794 869 759 348 ADmSTED TOTAL $ 10 ]91 940 $ 9 989 936 TAX LEVIES I General fund $ 1 794337 $ ] 843 393 I TAX CAPACITY RATES I General fund ~ ]7450 -, I I I I I I I -I -40- I ------------- I I. I I I I I " c I OTHER REPORTS I c ""- I. I I I I I I I I. I ------- APlX) I ~ .1 CamflEll PullUC ~l..l.""'INT."""ITS ANIl GlNSUlT^t-l1'S I I INDEPENDENT AUDITOR'S REPORT ON INTERNAL I CONTROL STRUCTURE BASED ON AN AUDIT OF GENERAL PURPOSE FINANCIAL STATEMENTS PERFORMED IN I ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable Mayor and City Commission I City of Arden Hills, Minnesota We have audited the general purpose financial statements of the City of Arden Hills, Arden Hills, Minnesota as of I and for the year ended December 31, 1996 and bave issued our report thereon dated April 10, 1997. I We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose fmancial statements are free of -I material misstatement The management of the City of Arden Hills, Minnesota is responsible for establishing and maintaining an internal I control stmcture. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are I safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with managemenfs authorization and recorded properly to permit the preparation of general purpose fmancial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of I the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. In planning and performing our audit of the general pmpose fmancial statements of the City of Arden Hills, I Minnesota for the year ended December 31, 1996, we obtained an understanding of the internal control structure. With respect to the internal control slnICture, we obtained an understanding of the desigu of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our I auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. I I . I -41- I I AP[X) '. Page Two ~ CemAEO PtIRIC AO::OUNTANTIi I ANI1OlNSULTAN'ni I We noted certain matters involving the internal control strocture and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of I the internal control strocture that, in our judgment, could adversely affect the City's' ability to record, process, summarize and report financial data consistent with the assertions of management in the general purpose financial statements. I Our study and evaluation disclosed that because of the limited size of your office staff; your organization has limited segregation of duties. A good internal control structure contemplates an adequate segregation of duties so I that no one individual handles a transaction from inception to completion. While we recognize that your organization is not large enough to permit an adequate segregation of duties in all respects, it is important, however, that you be aware of this reportable condition. I A material weakness is a reportable condition in which the design or operation of one or more of the internal control strocture elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose fmancial statements being audited may occur and not be detected I within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control strocture would not necessarily disclose all matters in the internal control I- strocture that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as dermed above. However, we believe the reportable condition described above is not a material weakness. I This report is intended for the information of the Council, management and the Office of the State Auditor. However, this report is a matter of public record and its distribution is not limited I ad, ad f , ~ fuL April 10, 1997 ABDO, ABDO & RICK I Minneapolis, Minnesota Certified Public Accountants I I I I I . I -42- AffX) I ~ .' UFmFlEll PuRtle AtXX'lUNTANlS ANil ON;ULTANTS I I INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE I BASED ON AN AUDIT OF THE GENERAL PURPOSE FINANCIAL STAlEMENTS PERFORMED IN ACCORDANCE WITH I GOVERNMENT AUDITING STANDARDS Honorable Mayor and City Commission I City of Arden Hills, Minnesota We have audited the general purpose financial statements of the City of Arden Hills, Arden Hills, Minnesota as of I and for the year ended December 31, 1996, and have issued our report thereon dated April 10, 1997. We conducted our audit in accordance with generally accepted auditing standards and Gm>ernment Auditing I Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material -I misstatement Compliance with laws, regulations, contracts and grants applicable to the City of Arden Hills, Minnesota is the responsibility of the City's management As part of obtaining reasonable assurance about whether the financial I statements are free of material misstatement, we performed tests of the City's compliance with certain provisions of laws, regulations, contracts and grants. However, the objective of our audit of the general purpose financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not I express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Govenunent Auditing Standards. I This report is intended for the information of the Council, management and the Office of the State Auditor. However, this report is a matter of public record and its distribution is not limited. I ( . czt,t, atIo e.. ~ I ( April 10, 1997 ABDO, ABDO & EICK Minneapolis, Minnesota Certified Public Accountants I I . I -43- I I AffX) I. ~ CamREn PuIll.lC An:X'XJI'.,'TANTS I A."Ill G'lNSULTANn> I I INDEPENDENT AUDITOR'S REPORT ON LEGAL COMPLIANCE I I Honorable Mayor and City Commission City of Arden Hills, Minnesota I We have audited the general purpose financial statements of the City of Arden Hills, Arden Hills, Minnesota as of and for the year ended December 31, 1996, and have issued our report thereon dated April 10, 1997. I We conducted our audit in accordance with generally accepted auditing standards and the provisions of the Minnesota Lei'!i Compliance Audit Guide for Local Government promulgated by the Legal Compliance Task Force pursuant to Minnesota Statute Sec. 6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. I . The Minn...ota 1.el!'a1 ('"""nliance Audit Guide for Local Government covers. five main categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness and claims I and disbursements. Our study included all of the listed categories. The results of our tests indicate that for the items tested, the City of Arden Hills, Minnesota complied with the I material terms and conditions of applicable legal provisions. Further, for the items not tested, based on our audit and the procedures referred to above, nothing came to our attention to indicate that the City of Arden Hills, Minnesota had not complied with such legal provisions. I This report is intended solely for the use of the Council, management and the Office of the State Auditor and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which is a matter of public record. I I , I C!ht,/ ~ €;~ April 10, 1997 ABDO, ABOO & EICK Minneapolis, Minnesota Certified Public Accountants I I I . I -44- , ~ -. FilE t . I I- I I I FEASmILITY STUDY I GATEWAY BUSINESS DISTRICT UTILITY AND STREET IMPROVEMENTS I CITY OF ARDEN HILLS May 1997 I Project No. 520-089-10 I- ,I I hereby certify that this Feasibility Study was written by me or under my direct supervision and I that I am a duly registered Professional Engineer under the laws of the State of Minnesota. I 15' Mil Y /197 Date I I Reviewed By: I ~ <Z~ Andrew J. BroZ I MSA Consulting Engineers, Inc. I- 1326 Energy Park Drive St. Paul, Minnesota 55108 Phone: 612-644-4389 I Fax: 612-644-9446 FEAS-520.089 520-089-10 I . . I TABLE OF CONTENTS I- I I. INTRODUCTION ......................................... 1 , II. PROJECT SCOPE ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 I III. EXISTING CONDITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 I SANITARY SEWER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 WATERMAIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 I STORM SEWER ..................................... 3 STREETS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 I IV. PROPOSEDIMPROVENUENTS ................................5 I SANITARY SEWER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 WATERMAIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 I. STORM DRAINAGE .................................. 6 COMMERCIAL ROADWAYS ...... . . . . . . . . . . . . . . . . . . . . . . 7 I STREETSCAPEAMENITIES.............................9 V. PERMITS, EASEMENTS, AND RIGHT-OF-WAY ................... 9 I VI. PROJECT COSTS ........................................ 10 I VII. PROJECT SCHEDULE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 11 I VIII. NEED, COST-EFFECTIVENESS, AND FEASmILITY ............... 11 I IX. SUMMARY AND RECOMMENDATIONS ....................... 12 I I I- I FEAS-520.089 520-089-10 ---------- -- I . . I _ LIST OF EXHIBITS I EXHIBIT 1 - PROJECT LOCATION MAP I EXHIBIT 2 - FEASIBILITY ANALYSIS AREA EXHIBIT 3 - EXISTING SANITARY SEWER I EXHIBIT 4 - EXISTING W ATERMAIN EXHIBIT 5A - PROPOSED SANITARY SEWER IMPROVEMENTS (ALTERNATE A) I EXHIBIT 5B - PROPOSED SANITARY SEWER IMPROVEMENTS (ALTERNATE B) EXHIBIT 6 - PROPOSED WATERMAIN IMPROVEMENTS EXHIBIT 7 - PROPOSED STORM SEWER IMPROVEMENTS I EXHIBIT 8 - PROPOSED STREET IMPROVEMENTS EXIDBIT 9 - PROPOSED TYPICAL STREET SECTION I EXHIBIT 9A - STREET IMPROVEMENT GEOMETRICS EXHIBIT 10 - EXISTING EASEMENTS AND RIGHT-OF-WAY I I- I ,I I I I I I I- I FEAS-520.089 520-089-10 I . I INTRODUCTION I · This feasibility study was prepared for the City of Arden Hills to address the proposed utility and street improvements within the Gateway Business District (GBD) , as authorized by the City I Council on Apri128, 1997. The feasibility study addresses the construction of sanitary sewer, waterrnain, storm drainage, Municipal State Aid and commercial streets, trailways, and boulevard I landscaping. The report is a preliminary investigation into the level of proposed improvement necessary, the costs associated with these improvements, and an anticipated schedule to complete I the construction during the late summer of 1997 and into the spring of 1998. At the request of City Staff, the project funding for these improvements has not been incorporated into this report. I The improvements outlined within this report are technically feasible from an engineering standpoint. The size of the improvement constitutes a large scale project which should generate I competitive bidding, resulting in a cost-effective means of serving the GBD with necessary utilities and street access to support both commercial and light industrial types of development. I Economic feasibility of the proposed improvements should be evaluated by the City's finance department. I · PROJECT SCOPE I The Gateway Business District was established specifically to provide a flexible framework for I the development of the area of Arden Hills generally located in the northeast quadrant of the intersection of interstates 1-694 and 1- 35W, as presented on Exhibit 1. The District was conceived I to create an appealing "gateway. to the City of Arden Hills through the promotion of an area attractive to commercial and light industrial types of businesses. As it currently exists, the I District is bounded to the north by Ramsey County Highway 96, to the east by Round Lake, to the south by Interstate 694, and to the west by Interstate 35W. Streets within the District include West Round Lake Road, which extends approximately 3,400 feet south into the development from I Highway 96. West Round Lake Road ends at 13th Street NE, which is a 500-foot cul-de-sac. There is also a rail spur owned and operated by Minnesota Railroad Transfer Company, which I extends east from New Brighton, across I-35W, and approximately 1,200 feet into the center of the District. I . 1'1< f~'bility ..dy doe, '01 in=po,"" '''Y =ly'" ",,",'" of"" "=ly," ~,,' "",_d I within the boundary shown on Exhibit 2, within the GBD. As requested by City staff, this report , focuses primarily upon providing utility service and access to the ongoing Welsh Companies' I developments, labeled as Phases I through IV. However, consideration has been given to FEAS-52Q,Q89 -1- 520-089-10 ^'~\ ~ . I \ a 0 1600 I TWIN CI IES ORDNANCE PLANT I l~ ~ ~ lJ ~ D~I~\. U r" (\ /~~~ "T....fI II1II'" iW~..'" ~TII A 7 -...::s:& lI~ililil ~ ~ , ._~III1.. ;it ~ . I :J Q~.:i:lii\~-;: __ . _:..,IiI"'.1!l :c..>... '. \ <0> ii_ '-- ~ w ,., ,-,,< ~l IllIsW. ~.. --, 5 i ''''' " · I'~ .1 i ~\~,.'(~ 't>~ ~ = \"UI IIiii$' ~ 5\~ IIr "- '- '/ ~ ~~I [_= Jf! !,:~wy ~ crJ ! ,.-ii,.-', '9~' ,II 1~V! m , r,,,, ) l 1. "' _~ __~_~ !:;J.k _~. ~ ~'_ _ ~. ....../ r \, ~ _., ",~ 'Of'-'" "CC,.,'" ,__ '_ ~". ',; "''' ",'" I I , ~ ~ 1"'--' - - ~ ~~ ~--~ m .... >t~ ~ "X ....b:J - .-.tr'~A ~ =-,~H~1;::'~~:'~ ~ l:(d]CJ 5"\\ -- ~ ~~;~, ~?J I ~ .~~~ ~~~ /1 -\ \ -..; -IIi 25Y~. ."..".. \\ ~~( ) -- \1 4D ~ ~ I ".. "jJF"\-s_0.. LJL-f=1 IA. ~~" lU (( __~I In '1 ,,...,-.... I-'.. \ ~~i~~, :;r~/~~ ~~~.>~ L H9 i is 1M . ~ ~~ :--i __~L 8J i~ ~~~ - ~- --- ~() 1? J-.-A \::; f= :l l; ><- ~25H: ~'JlJi .1i&J~ t=~ P" -, '\ ~......:. I \ c-\ --<m ~ f:IIJDLDJ\i 1/..,.. 4\),l!!' ~:'J ~K3mJJ. ~A /T,;;Jf I~I 'IS PROJECT ~J:{[]:{]~!B3~"IT' lVI LOCA llON MAP lJ ~. 0 800 LEGEND: _ _ _ _ - GA TEWA Y BUSINESS DISTRICT FEASIBILITY ANALYSIS AREA PHASE I-IV CURRENT DEVELOPMENT PLANS r----- w. COUNTY ROAD "G" I I I ,--. =- I z " I 0 l- I I I f <:) 3- z ~ I 00,) ~ J: f " :;: I . ~ I 'l-Y.. t;; , \-~ 0: I:!! II PHASE I ;;;, I "I U ....---. it \ STREET A: ~ I f ~ {J ~ P f " r''''~--'-,,~E J ,.,..:.....-<',,\- ~ .-- ", 'fit, '<: ) 'i\ .'~H } " - \.. ht,~ /" l \ \, ~ ~,,~ /" ......... ~ ~ Jff:::::::::-.=:=:::::===::..::=:.::::::::=::::: .._~:., /" ,." ~ -"",,...," ..~. " <;,. f _~ - ....""~. "'" "'~~ ~ ; '''',: 'Ii;, ,. -$ ~. ~''';,. '\ -"",,~ i t ..,.~, \, ~ € ~'~,\ . ~~ H089EX ;S FEASIBILITY ~~[]=[]D~D'if' ANALYSIS ~ AREA I . I providing service to existing parcels, or at a minimum, making such service easily accessible in . the future. Additionally, the scope of this report includes a presentation of the District's existing I conditions followed by a summary of the various improvements proposed within the area. These improvements include two alternate concepts for sanitary sewer, waterrnain installation, storm I sewer installation, two alternates for street improvements, and various streetscaping amenities for the City's consideration. A section is also included in this report outlining the various existing I easements and rights-of-way that must be considered in conceiving the optimal development of the area. I Finally, the costs associated with each component of the project are also presented, followed by I a proposed schedule to facilitate construction during the surmner of 1997 and into the summer of 1998. The costs presented within this report include estimates for construction of the various improvements with a 5 % contingency cost and a 32 % overhead factor to account for engineering, I administration, legal, and fiscal expenses that the City may incur in the making of these improvements. I EXISTING CONDITIONS I · The following section of this report will outline the existing utility, drainage, and street conditions I currently present throughout the project site. I Sanitary Sewer I The project site is currently served with sanitary sewer service from two separate branches of the City's sewer collection system, as presented on Exhibit 3. The City currently utilizes an 18-inch I reinforced concrete pipe (RCP) trunk sewer main which flows from east to west across the southerly portion of the District. This large diameter Metropolitan Council for Environmental Services' (MCES) trunk sewer main is the primary discharge line for the entire City of Arden I Hills into the MCES overall metropolitan wastewater collection system. This trunk sewer is currently capable of serving those properties located immediately adjacent to 13th Street NE, and I at the easterly limits of the proposed street immediately north of the Minnesota Transfer rail spur. I In addition to the trunk sewer main, an 8-inch PVC sanitary sewer extends south from Highway . 96 along an easement situated on the back lot lines of the existing businesses adjacent to West I Round Lake Road. This sewer either currently serves or is capable of serving all of those properties north of, and including, Welsh Companies' Phase I development. I FEAS-520.089 -2- 520-089-10 COUNTY ROAD "G" -....;:::~ Z 0 l- . I . (:) S: 0 . - 0::: L<') ll::: . CO r<') w . S 0 <( . Z ...J ~I) W r- 00 Z <( z u' S: :;) ~ :c 0 itt (.? :c I- 00' ~ ifJ . ~ I \Zt. ;.': . \.. t>- ifJ ll::: ~ I z - ~ f 13TH r; S" '~~ --- ) ! STREET ..----0 1,1 II . ''''.lIt I ! ,,;,i;,,"I"""~\', ~ r.j!' "h, ,^ 1# ' t~?;. '~ P \;:~ ,il* . ~,;Jl'fffr J ~'5' j '-. .Mt""....)..:t"iJ'~-t:;,',..",:,""~.~~.::::....",.,_'..."t".~ ., "b1f^"~"~~'''-'~':':~::=::::::',:':~:~:,:::,::,::::':::':::=::::~::::::~,-:::':~""'-"'-"",='~'~~"~"'~"_R~~"'~"~.,~,._."". ~ i'{} ~ LEGEND- ' """"!J'''''~'''''-'~'''~'~''''''-''''''''__'''''-''::;:-'''-~'''''':''~.''''''''''''llfi'''',,",!_'''_ ,7.,',%': /1: . .. ....,,'.,.,."""'"'",.'"~.~...."" i l ,~, I' . -- - --. EXISTING 8"SANITARY SEWER $ t "'~"". . - - - - - - EXISTING 18"SANITARY SEWER ~ w! EXISTING FORCEMAIN dO.. 600 ;S EXISTING ~~(J:{IO~OlF SANrr ARY SEWER ~ I:GN8U1mC KNCIWS I I Watermain I. The site has both 8 and 12-inch ductile iron pipe (DIP) watermain looped through the District, as shown on Exhibit 4. Water service is currently provided to all existing businesses along West I Round Lake Road, including Welsh's Phase I site, currently under construction. It appears, however, that the 12-inch loop within the former 14th Street NE right-of-way will require removal I due to the amount of grading necessary for the proposed development of parcels within Welsh Companies' Phases n, ill, and IV improvements. The 8-inch watermain within West Round Lake Road extends south to 13th Street NE, and east to the southerly limit of 14th Street NE, where I it reconnects to the 12-inch watermain extending east to Old Highway 10. The existing 8-inch watermain will most likely remain in place to maintain existing services, pressure, and I redundancy, at least until the area in the southwest corner of the site is developed. At such time, the 8-inch waterrnain could be utilized as part of the development's internal watermain loop, or I it could be rerouted to better facilitate the development of those parcels. Although a detailed water distribution system analysis has not been conducted, the existing pressures at 14th Avenue I and West Round Lake Road are sufficient to provide basic service for the development. It is recommended that the entire area be analyzed upon the City's receipt of potential development I . plans which should better defme land use and fire flow requirements in the overall GBD. .1 Storm Sewer I The existing site currently has no developed storm drainage facilities. According to City ordinance, development within the GBD must treat on-site rnnoff within each respective property, prior to discharging to the City's proposed storm water system. The overall site generally drains I from the north to the south and west into various wetlands on the site and, eventually, into the Minnesota Department of Transportation (MnDOT) right-of-way, where it collects at the I approximate location of the Minnesota Transfer railroad bridge, and is directed west into the MnDOT drainage system. As a result, storm water discharge after site development will be I limited to the existing storm water runoff rate under the undeveloped condition. I In addition to the storm sewer restrictions outlined above, there are currently several wetlands within the District. The size, location, and boundaries of these areas have recently been I delineated by a certified wetland expert as required prior to any plan approval for the area. The wetlands lie both within private properties and within proposed public right-of-way. It is planned I · that the mitigation of wetlands within the development will be accomplished at the east end of 14th Street Northeast. Moreover, it has been proposed, and discussed with Welsh Companies, that the I developer mitigate any wetlands within public right-of-way in conjunction with mitigation required FEAS-520_089 -3- 520-089-10 8"DIP uG" " --.;;:;: ::::r- ~ If) l") LU 0 <( Z ..J >- ~\) ~ a. z 00 I - ::> ~ o 0 0 - CO I I- LU (/) I- LU <( ~ y..'t- I- \..1>- (/) Q:: ~ Z ~( ~- 13TH i f ! ~ .# fJ ~ ~1 f J ~ ~I $ / Ji ~~ ~ t . "';:o':;.B ~' l#,';~.h'''''''~l ~,ift' '" '.,0/ '< tr ,. ~' ~M _or: &l'~ I P ORE DR ~"""""...-~ ll.. ~. '.6"'; ~l{"-'-r~~<'..",~&u,........."_,, ",.tffi~""",~~""~-~=::,:-,';'."~~'~-"~'-~w,~""._,,,~,,,-,"'~~~~~._.. pi, ", . '-"'~'~""~,,~.. .....~....,,,.."' i H!!l . ..'"....".*'"..""....".,~~-"...,.~~"...,"'.."..... . .. ':"""'-'"'-","'~"-~'.'''_~M'_'''._~'~''''~.~'. .J! 1i! i LEGEND' .. ."M'_~,~"""~.,,.~~,,__, .. .'. .' ,'\" .' ~~-~.,."._.~ i F ,,~~,".,.' EXISTING 8"WATERMAIN "''''~_.M_._, .i 1 .0 EXISTING 12"WATERMAIN ~ ! l EXISTING HYDRANT . " ($) EXISTING GATE VALVE 0 600 . EXISTING ~},:[[}:[]D~U"ii W A TERMAIN @J I I for individual parcels being developed in current phases. This would reduce, or possibly-- completely eliminate, the City's requirements under the Wetland Conservation Act for wetland I- mitigation within the District, however, the costs for such mitigation may be accounted for in the sale price for various properties within the District. I Streets I The only existing roadways within the GBD are West Round Lake Road and 13th Street NE. I West Round Lake Road is a 24-foot wide, bituminous roadway with no concrete curb and gutter or storm drainage facilities. A Municipal State Aid Street (MSAS) route has been designated along the entire length of West Round Lake Road, and continues east to Old Highway 10 at I Parkshore Drive. The surface of the roadway between Highway 96 and 14th Avenue NE had a pavement condition index (pCI rating) of 88 in 1995, as it was overlaid in 1991 under the City's I pavement management program. The road drains into the MnDOT right-of-way ditch on the west side, and to the south via ditch flow on the east side. E~isting drainage appears to be very poor I with standing water in most of the ditches on the east side of West Round Lake Road. Although the road is in good condition, it will require upgrading to allow the levels of truck traffic and I . improved access necessary for the full development of the area. The segment of West Round Lake Road between 14th Street NE and 13th Street NE had a 1995 PCI rating of 30, placing it I well beneath the typical reconstruction cut-off of 60. I Thirteenth Street NE is a 32-foot wide bituminous roadway with surmountable concrete curb and gutter. The street has no existing storm drainage system and drains to the west, again into the 1- 35W right-of-way. The surface of this roadway is in below average condition with a 1995 PCI I rating of 40. Within the scope of this report, the road would require no major improvements until the development concepts of the area south of the Minnesota Transfer rail spur are better defined. I As a component of this report, current traffic counts and vehicle type distributions were obtained I in order to better evaluate geometric and pavement design requirements. The current average daily trips (ADT) on May 5 and 6 averaged approximately 2,400 vehicles per day. The I distribution of vehicles, however, consists of a larger percentage of high capacity average daily trips (HCADT). This information is helpful in determining current traffic and projecting possible I future growth; however, it will be greatly enhanced with the addition of trip generation information provided by the developer and potential tenants of the developing properties. .- . -4- FEAS-520.089 520-089-10 I I PROPOSED IMPROVEMENTS I - This section of this report addresses the proposed improvements associated with the development of the Gateway Business District. It is anticipated that these improvements could be initiated by I mid-summer of 1997 in order to meet the demands of the potential occupants of Welsh Companies' Phases I through IV. I Sanitary Sewer I Through the analysis of the existing sewer and anticipated development concepts presented by Welsh Companies, two distinct alternates for the installation of sanitary sewer have been I developed for the City's consideration. The fIrst alternate would either remove, or abandon in- place, the existing IS-inch MCES trunk sewer main and reroute it within the proposed street right- I of-way adjacent to the Minnesota Transfer railroad spur. This alternate is presented on Exhibit 5A and would require the installation of approximately 2,200 linear feet of 21-inch RCP pipe, a I segment of which would require jack-boring beneath the rail spur. This installation would provide service to those properties in Phases II, III, and IV; while maintaining the trunk sanitary sewer I . flow from the City of Arden Hills. I Project costs for the rerouting of the City's major trunk sewer line are estimated at $316,500, as presented in the cost tabulation section of this report. The benefIt of this alternate is the I potentially enhanced developability of the large tract of property located south of the rail spur. A costlbenefit analysis of this alternate, with consideration of TIP dollars and future tax revenue I potential, should be completed to further analyze the economic viability of this alternate. The second alternate for sanitary sewer construction would consist of the installation of two I shorter segments of S-inch PVC sanitary sewer serving either end of the proposed roadway adjacent to the rail spur. Alternate B sanitary sewer improvements are presented on Exhibit 5B. I These improvements would involve the installation of approximately 1,700 linear feet of gravity sewer and a segment of smaller jack-bored pipe beneath the rail spur, as well. This alternate I would not affect the existing alignment of the IS-inch trunk sewer main; however, as a result, the southern portion of the District would be limited or restricted in its development options which I may reduce the potential tax revenues generated by the site. I- I -5- FEAS-520.089 520-089-10 . . 3: 0 , 10 Cl:: I") LJ.J 0 <( z -' >- ~\) ~ z () . o\l ::::> l?- I 0 Ed C> J: f- .10' I::! c.n . I.LI , y...'t- <( 3: I f- \- t>o c.n Cl:: I.LI I f- ~ , , ~ '~ U .j g jU J ~ 'i: ,ff &.... Pi ~ Rg c~ '..~ ABANDON EXISTING ~ I' .~"" 1 $ ?1t!ITARY SEWER " ~U' "\ / fH~ ~ 1s"RC f"~ p l P ~ ~-, -Ji' -~p ~ ' ti Jf~.td<<'....~,;c.,g1'~ m",~,&.iI:'....",,,,,, ,,,. ~ ~ ~:t!t "'''''''''''''Il<;;'<;'''~''''''~~'''~''''nQ~',-="",,,__,,,,, 1\:<fl:;'O;'....".......:X'~"""'!'J<,..,>~~....~'.~ ......"';:O~"",_.,,~_.r.,;....''''_.. ""'~'."""",, . ..!~r:"'1 '-~~~"""""".-:"""""~d.."< '\;~"'" . '<-F;-','-"'ni''''I'...,''''-:''',......~,...~~'''''''~.......<\ l ;,,'J; ";j, ........'f>;"''h"", .l/""..>~,""",,*,, " ~-~,,--~f<lo.-'-~'ll~.,.~:'O;"''',_ J :~~ ,I LEGEND: ~'~"",'..">''''N'''''''...,...,..,"'.~'''''%_, .... , . ... .- j! r"".""",,f . - - - - - - EXISTING SANITARY SEWER . ., ..._^'~~-"~'~"-__M'_"_,'~,. r $ EXISTING FORCEMAIN ~ I J PROPOSED 21"RCP TRUNK SANITARY . . < 0 600 PROPOSED SANITARY SEWER ~~[l:{]O~O'iJ IMPROVEMENTS ~~ (ALTERNATE A) ---- COUNTY ROAD "G" . . ;;: <( 0 . I!) 0:: . ..., . w 0 <( ... Z ...J >- ~\) ~ z . 00 :::> ~+ ~ :c 0 0 I l- 'Co' J::1 VI . ~ . y..<<-- ~ J VI ,-f' 0:: J::1 I z I I :1 !l _,?1~ n "" JI if !:' q .~~_ l~ -I t .{ 6' -? " I , . '." f1w CONSTRUCT MH Op I I '.". ; ~.."" ""'^' OVER EX PIPE I ;1 ~l 0\ . . . , - pre ii ~, I 18' RC {~J j! l P f*E~ l . ."fi,~'. ,^,_~",f . "- ~",. . ._,6'.>.\I>!~~.o.I!"''Ito'I'''''"'''' tT ' . " ~\>'.1:',-,-""'<<"~""~'~~ ~ .""",,~1f;.. ~,..l""'''", " ' . ,-"" "",(<I",",~"",",'r""~-'_""~""~.':H''''~'<'''\''"'''''' . "lr}. ~.",~n'~"""'"""'T. '. ""-"",.,,......~'.,,.""".. - fi' " ',> ~ ""~"_.,,~~.~"Io""'" 1'0.' , " _--=-~"'.<.,',~O'.w....."'''''''''''''',1. 1 ~">-' .. -"><1>""',~"-_,,,w, _, ' ._=~.""""".,..,t,"""" J"l"~ ".~'M_,,,..=^_~,_.,_,,,.~~.,,~_~,,,,._,~ ... "='''-".,-<~.~..~~~".,,_._''~.~,,_.~. ! j ~f 9 LEGEND: ' '''''''.''n~.ll''''W<-~'M.i'''''._.>t"~~".""" J1 it. ... ,i - '-'~'~'."~"'~.3io"'_*""''''.J''''''_",,~ , $ f"",-,,,,:' . - - - - - . EXISTING SANITARY SEWER . ".-V~~'~_~_=N.; 1 { EXISTING FORCEMAIN ~ j I PROPOSED 8" PVC SANITARY SEWER . . I' 0 600 1fS PROPOSED SANITARY SEWER ~~Ifl]OI~OiF IMPROVEMENTS ~~ coKSllLm EXCIOOS (ALTERNATE B) I -I The project costs for the Alternate B sanitary sewer improvements are estimated at $122,500, as . presented in the cost tabulation section of this report. I Watermain -I The proposed waterrnain improvements are presented on Exhibit 6 and include the removal and I replacement of the 12-inch waterrnain loop along the northerly boundary of the Phase IT and Phase III development parcels. The need for this replacement comes as a result of the regrading of the .1 Phase IT through IV parcels to create buildable areas for development. The areas overlying the existing waterrnain would be cut from four to sixteen feet, requiring the watermain to be reinstalled with adequate ground cover to prevent freezing during winter months. I The new waterrnain would be installed within the street right-of-way adjacent to the Minnesota I Transfer rail spur. Installation would also include up to to six, 6-inch to 8-inch watermain tees to accommodate any internal looping of watermain, hydrant coverage, or pressure requirements .1 within each parcel, as imposed by the Chief of the Lake Johanna Fire Department. These stubbed services would also be designed to provide watermain pressure and flows sufficient to meet the I. fITe-flow requirements of each individual business. Should sanitary sewer Alternate A be utilized, it is recommended that the existing 8-inch waterrnain, adjacent to the 18-inch RCP trunk sewer, I remain in place until the development of the southerly parcels within the GBD. I The estimated project costs of these watermain improvements are $149,200, as presented in the attached cost tabulation section of this report. I Storm Drainage I The City's storm drainage requirements within the development consist of removing runoff from the public right-of-way, routing the runoff through storm water ponds, and providing adequate I storage necessary to limit the overall development's discharge rate flowing into MnDOT's storm water conveyance system to current discharge conditions. Recommended improvements include I property acquisition for, and the construction of, a storm water detention pond, installation of approximately 4,400 linear feet of RCP storm sewer ranging in size from 15 to 30-inch, catch I basins, manholes, outlet control, ditch grading, and erosion control measures. Exhibit 7 presents the anticipated storm sewer improvements, including a possible storm water detention pond I . located south of the intersection of West Round Lake Road and 13th Street NE. This proposed location was selected as it lies partially within the NSP power line easement which runs along the I western portion of the lots adjacent to West Round Lake Road. FEAS-520.089 -6- 52lJ..089-10 S"OIP W. UNTY ROAO"G" " ~ Si ib :;: L{) I") W d <( z ~ ~~ ~ 0 <( Z 00 :;:Q..;:) "- :r: a 0 S? IX) :r: ~ ~~ ~ ~~ (I) 0:: ~ z EXISTING 12"OIP WATERMAIN TO BE REMOVED "'" ~ ~ ~ '.'. ' :;::9' " j ... * ;> E d ~ 1 ! STREET <-- ~ :; !li' i l ; ks" OIP WATERMAIN 1 fTo REMAIN INPLACE ~ ~ e .:.%'"l.~ ''''::<" - ...... . ~;? "'if",;.":'''' ..... "'~~-'1.'~~;~'~m"M'~.":\}":"'''I'';'~'''' '(>,- , '''"'#fl~'''<<'''1:^':~'~:::~~~~~~::'::~'::::::::-~:::::~::::,:::::,::,':::=:~::::':::~:'*"""'"'-''''""'=''='-=~"~'~''''_.'~''W=,N, ; ~,;" \' EXISTING WAJERMAIN " ., " .""."<",N'<~""~_O.""'h'~O.,^~'~^., .;' II '!l~ ~; --,,, -""'''''''''''4'_''oI-~I'''''''''''':'''''~",~:", j' ft ;'>^'-.,,,./ -0 EXISTING HYDRANT f j ,,, \9 EXISTING GATE VALVE ~ I J PROPOSED 12"DIP WATERMAIN \I7 A g -0 PROPOSED HYDRANT 0 600 \9 PROPOSED GATE VALVE PROPOSED ~]t!MlO~OiF WATERMAIN @ IMPROVEMENTS \.QJ CONSlll.TIIC ElImEBS ~ ,. 500 Z 0 f- ::r:: C) :s: - 0::: L() rn r<) 5: 0 ~\) z lS"RCP w W >- O\.'l ::J Z ~ \<- z w J: > <( 0 J: 0 'f.-t. z ~ <( \... [:>. -1 ;'S W > (J) w fr:: -1 W 0 I- z 21"RCP . - 24" RCP 27" RCP MINNES 1 A 30"RC EXIS ING MNDO DRAINAGE DITCH 18"RCP ';; OTENTIAL STORM OUTLET ',;; WATER POND CONTROL '~" APPROX. 1 ACRE) '" '" "-,-" LEGEND: "--...:: '':S .. CATCH BASIN . CB/MANHOLE AH089EX II RCP STORM SEWER ~S PROPOSED ~~[K]O~Wir STORM SEWER 7l IMPROVEMENTS CONSlILTIRCElClNEEBS I I . . 'The stQnn water detention requirements for the public right"of-way drainage areas were based .. upon the 100-year, 5-inch rainfall; while RCWD water quality requirements are based upon a I 2.5-inch rainfall. These storm designs result in approximately 1.72 acre-feet of storage required for water quality purposes and 3.44 acre-feet of storage for rate control. A total pond volume of ,I approximately 3.5 acre-feet could be accommodated within the I-acre area presented on Exhibit 7. A more cost-effective alternate for the City of Arden Hills would be to accommodate all, or a I portion of, the storm runoff from the roadways within the individual site ponding requirements. According to the District's storm drainage requirements, individual parcels must provide adequate I storm water detention volume to meet both storm water quality and rate control requirements. Proposed additional volume available within these sites could feasibly reduce the City's overall I requirements for the 3.5 acre-feet of storage. Project costs associated with the recommended storm drainage requirements are estimated at I $474,000, as presented in the cost section of this report. The cost could be reduced by up to $85,000 through the consolidation of storm water treatment/storage areas within individual I parcels, thereby reducing the City's pending requirements and pipe sizes necessary to carry higher flows. Ie Commercial Roadwl\Ys I It has been proposed by City staff to provide an enhanced entry into the Gateway Business District I with some form of upgraded roadwayand/or "boulevard" style design. As a result of those concepts, this section of the report outlines two alternates for the roadway design. As presented I on Exhibit 8, it is proposed to construct the segment of West Round Lake Road from Highway 96 to 13th Street NE as a Municipal State Aid Street, possibly utilizing MSAS funds. The proposed roadway along the Minnesota Transfer rail spur would be constructed as a typical I commercial street, designed in accordance with Arden Hills design standards. I Traffic counts were obtained at the north end of West Round Lake Road during the first week of May, 1997. The two-day, 24-hour counts resulted in average daily traffic (ADT) volumes of I 2,400 vehicles per day, and showed a large volume of high capacity trips as well. Additionally, the traffic generation volumes presented by the developer have been used to project the ultimate I development's trip generation for use in the [mal pavement design. Those projected volumes for Phases I through IV are in the range of 5,000 to 5,200 vehicles per day. With existing volumes Ie of 2,400, and the potential for in excess of 4,000 vehicles per day generated south of the rail spur, an ultimate development ADT in excess of 11,500 vehicles per day could be expected in this area. I Using MnDOT's guidelines for MSAS road design, West Round Lake Road would be classified FEAS-520.089 -7- 520-089-10 ~ 0 800 y- z ~ I 0 ~ 0 0::: '" (D '" w S d -< Z ..J W >- Z ~ Z :t: 5 <0 :;: .... ~ (J1 . ;!: ~ (J1 ~ ~ ;g f i -"'" d ~ n <; -~ ~ t ,~ ~- ~ J ,,"'T 1 ,- _ PR()fIt()SE) . "'.1 '/'-"'" 32' COM"':RClAL ;r1p i' ,ii' ~I )fJ:~:.-========~::=:=:==:=.:::= ==~\~ ~ q "_".-"~ "lol.., '" ~~. ~' ~ '''''\. \. ~, ~ " ~ \ . $' ~ ~\ !. .... ~ h \'. -': I'; f'l.,,,"\ AH089EX IS PROPOSED ~~[FI]D~DlF STREET ~ IMPROVEMENTS OON801TI1C RlCORS - -- ROW ROW 80'. MIN.R/W REQUIRED 25' 10' 4' 25' 6' 6' 2' I. TURN r r"" ,,~ . LANE CURB & GUTTER .' 2.00%___ .. " 4' CONC. Z' 2331 'TYPE 41A BITUMINOUS WEAR COURSE SIDEWALK TACK COAT 2 1/Z' 2331 TYPE 31B BITUMINOUS BASE COURSE 10" CLASS 5 AGGREGATE BASE 18" GRANULAR SUBCUT TYPICAL BOULEVARD SECTION WEST ROUND LAKE ROAD ( NORTH OF 14TH sn:EET N.E. ) ROW ROW . 60' MIN.R/W REQUIRED ~ 6' 16'-18' 16'-18' 6' 6' 6' B618 CONC. CURB & GUTTER 2.00%___ ,. ..-: 4" CONC. 4" SIDEWALK DRAlNTlLE 1 1/'1' 2331 'TYPE 41A BITUMINOUS WEAR COURSE ('TYP) TACK COAT 2 1/'1' 2331 'TYPE 31B BITUMINOUS BASE COURSE 1 0" CLASS 5 AGGREGATE BASE 18" GRANULAR SUBCUT TYPICAL COMMERCIAL INDUSTRIAL SECTION WEST ROUND LAKE ROAD ( SOUTH ) 14TH STREET N.E I AH089EX liS PROPOSED ~Ji[H]O~O'iJ' TYPICAL STREET @ I OOllSlJl.1I& IRClBEERS SECTION 80' MIN. R/W . .. r 11' 11' 11' 11' " "r thru thru thru thru blvd. walk lone lone lone lone WEST ROUND LAKE ROAD ( NORlH OF 14TH STFIt:t: I NE. ) . 60' MIN. R/W <t 6' 16'-18' 16'-18' 6' 6' 6' thru thru blvd. walk lane lone WEST ROUIID LAKE ROAD ( SOUTH ) 14TH STREET N.E. BOULEVARD / STREET ~~[M]O~Uli IMPROVEMENT @!k GEOMETRY , I I The estimated costs for both alternates, including the sidewalks and trailways outlined above, are . estimated at $1,063,400 for Alternate A, and $1,448,800 for the boulevard Alternate B. I Streetscape Arnenities .1 The fmal proposed improvements consist of an enhanced level of streetscaping improvements I throughout the area. These amenities would include both boulevard shade trees and smaller decorative trees, shrubs, small landscaped retaining walls, decorative bollards on center medians I at left turn lanes, irrigation systems, and a Gateway Business District entrance monument at the intersection of West Round Lake Road and Ramsey County Highway 96. The estimated cost for the landscaping and street scape improvements is approximately $306,900. Street lighting and I the associated maintenance costs are additional items the City may consider; however, these items have not been included in the cost estimate. I PERMITS, EASEMENTS, AND RIGHT-OF-WAY I Various permits will be required for the implementation of these improvements. These include I . the Rice Creek Watershed District (RCWD) permit for storm drainage and water quality, the Minnesota Pollution Control Agency (MPCA) permits for both grading and storm drainage I construction as well as sanitary sewer construction, an MCES permit for the possible modifications to the City's trunk sanitary sewer, a Minnesota Department of Health permit for I watermain extension, a MnDOT drainage permit, and a permit for construction within the interstate right-of-way. I Exhibit 10 shows the known existing easements and rights-of-way within the development. Several of these easements create additional considerations for development of the District. These I include the 130-foot wide NSP power easement, the remnants from the U.S. Pipeline easement which formerly served TCAAP, the existing railway right-of-way, and the existing sewer and I water easement extending south and east from the 13th Street NE cul-de-sac. I Other right-of-way issues include the fact that the southerly extension of West Round Lake Road (south of the rail spur) and 13th Street NE actually lie within easements. It is recommended that I the City obtain fee title to these underlying areas as dedicated City right-of-way. It also appears that the remaining West Round Lake Road right-of-way is 66 feet in width, 33 feet of which is I . dedicated State of Minnesota right-of-way. Should the City desire to utilize the "boulevard" roadway design concept, additional right-of-way may be required on the east side of this roadway. I FEAS-520.089 -9- 520-089-10 ~ 0 800 W. COUNTY ROAD "G" :;-- =' ,. '" '" => '" z ~ ci ~ z ,,\l .. w >- O\) Z ~ I'- :t: " :;: .8 v..<- "t>- V> 0:: ~ .. 01'" ~ Ii II -~ "( f J $ Y ~ } ~,"""~...-J 1 ,......"""" '~ t,,>" ""~ !!i"I'" -,. tiF 1~ J~;;~ ,!. ~'.1t,~ ,,/ "1"t..'''''''.''~o''-,=, LEGEND: ,,,,..,-":'!tr"?--""'e:~~:.~' "'~-,.,,,..,--"''''~.',........,,''~, EXISTING RIGHT OF WAY/ROAD EASEMENT $t.n -~ EXISTING U.S. PIPELINE EASEMENT ~~,l l'1""">__.,.,,.l "'''''''..'''''-.'''''''''~" EXISTING N.S.P. EASEMENT ......<~~ ~ '. "'", , '. ~'''-... _T)' ",- ~ J l EXISTING SANITARY SEWER EASEMENT <. , '\,. '\,\ ~ J'f EXISTING SEWER & WATER EASEMENT ..::,,,,,,\, " /11, ...~ "'" . . . . . . . EXISTING MN TRANSFER RIGHT OF WAY ;S EXISTING EASEMENTS ~~lMln~n1i' l]@ AND RIGHT OF WAY COllS1l1TIK& EWmS I -I The potential cost of additional street right-of-way could reach as much as $50,000, depending- I- upon the street alternate selected. The necessary street and utility right-of-way for the Minnesota Transfer street alignment is I proposed to be dedicated with the development of Phases IT through IV. And, finally, there will be a need to either obtain new or modify existing easements for the proposed Round Lake trail I alignment, should the City desire to proceed with those improvements. It is recommended that the City pursue the acquisition of the Minnesota Transfer Rail spur as well, as this could save the I City in excess of $100,000 in pipe jacking, construction, and design costs alone. PROJECT COSTS I The respective costs for each specific improvement have been incorporated into the various I improvement sections of this report. Those costs yield a total estimated construction cost ranging frorn $1,526,700 to $1,944,700, depending upon the alternate improvements selected. Including I a 5 % construction contingency and a 32 % overhead factor, the estimated total project cost will range from $2,116,000 to $2,695,400. A tabulation the project costs is presented below, with I- consideration for the phasing of construction during both the 1997 and 1998 construction seasons. That phasing is further detailed on the following page of this report. I GA TEW A Y BUSINESS DISTRICT I Cost Tabulation (1997-1998 Phasing) Minimum Proposed Proposed Project Proposed Proposed I Project 1997 Project 1998 Project Cost with 1997 Project 1998 Project Improvement Cost Cost Cost Alternates Cost Cost I Sanitary Sewer $122,500 $122,500 $-- $316,500 $316,500 $ -- Watermain 149,200 149,200 $ -- 149,200 149,200 $ -- I Storm Sewer 474,000 242,000 232,000 474,000 242,000 232,000 Roadways 1,063,400 485,000 578,400 1,448,800 487,500 %1,300 I Landscaping 306,900 -- 306,900 306,900 -- 306,900 Totals $2,116,000 $988,700 $1,117,300 $2,695,400 $1,195,200 $1,500,200 I . At the request of City Staff, project funding for these improvements has not been addressed within I the scope of this report. Financial and economic feasibility of these improvements should be evaluated by the City's finance department prior to formal action related to this project. I FEAS-520.089 -10- 520-089-10 I " I PROJECT SCHEDULE . I · The following presents a proposed project schedule to initiate the construction of these improvements in the summer of 1997, and fully complete all improvements during the 1998 I construction season. Consideration should also be given to completing all sewer and water improvements, in addition to the storm sewer and street grading in the areas east and south of the 1 14th Street/Round Lake Road intersection, in 1997. This would approximately split costs for the project over a two year period and allow the construction of West Round Lake Road to occur in I 1998. I Project Event Date Present Preliminary Feasibility to City Council May 12, 1997 I Make Feasibility Study Revisions May, 1997 Present Final Feasibility Study to City Council May 27, 1997 I City Council Authorizes Preparation of Plans and Specifications City Council Approves Plans and Specifications July 14, 1997 I . and Authorizes Advertisement for Bids July 28, 1997 City receives State Aid approval I City Staff Opens Bids August 6, 1997 City Awards Bid August 11, 1997 I Construction Begins September 1, 1997 Construction Complete July, 1998 I This schedule does not include any requirements necessary for the Minnesota Statute 429 process outlining the assessment of local improvements. Should this become a variable in the funding of I the project, a revised schedule will be provided to the City. I NEED, COST-EFFECTIVENESS, AND FEASIBILITY I The proposed project is necessary as a means of providing both access and utility service to developing parcels within the Gateway Business District. This project represents both proposed I and alternate means of providing the various services to the District, as well as the costs associated with each improvement. The alternates presented are the most cost-effective means of I . providing these various services to parcels in the District; however, the fmancial feasibility of the various alternates must be evaluated prior to selecting the desired improvement, specifically in I terms of the routing of the proposed sanitary sewer, the style of roadway design, and the level of FEAS.520.089 -11- 520-089.10 I -I desired streets cape improvements. The project is technically feasibleftom an engineering I- perspective and is in accordance with the City of Arden Hills and the State of Minnesota design standards. I SUMMARY AND RECOMMENDATIONS I This preliminary report outlines the proposed utility and street improvements necessary within the Gateway Business District to facilitate the commercial/light industrial development of that area I in the near future. The proposed improvements include the extension or rerouting of sanitary sewer, the realignment of watermain, the construction of storm drainage ponding and piping, I street and trail improvements, and boulevard landscaping. The total estimated cost for these improvements is up to $1,944,700 for construction, in addition to a 5% construction contingency and a 32% overhead cost to cover engineering services, fInancing, legal fees, and City I administration. This results in a total project cost of up to $2,695,400. It is anticipated that the project can be initiated in late summer of 1997 and completed by the end of the 1998 construction. I season. I- I I I I I I I Ie I FEAS-520.089 -12- 52~89-1O --- - -- ------ - I . i ~ . I . I I I I Cost Tabulation I Appendix I I I- I I I I I I I Ie I -- ---- I ,.'. I I- GATEWAY BUSINESS DISTRICT I Estimated Sanitary Sewer Costs I 8" Sewer Lateral Extension Alternate I Unit Extended Construction Item Quantity Unit ~ ~ I Construct MH over 18" RCP 2 EA $ 5,000.00 $ 10,000 8" PVC San. Sewer (8-10') 1,700 LF $ 22.00 $ 37,400 I Sanitary Manhole (8-10') 5 EA $ 1,500.00 $ 7,500 Connect to existing MH 1 EA $ 1,200.00 $ 1,200 Construct Outside Drop 24 LF $ 100.00 $ 2,400 6" Service Wye 3 EA $ 900.00 $ 2,700 I 6" Service Pipe 180 LF $ 26.00 $ 4,680 Railroad Jacking 1 EA $ 32,500.00 $ 32,500 I- Estimated Alternate A Sanitary Construction Cost $ 88,380 5% Contingency Cost $ 4,419 32% Overhead Cost $ 29,696 I Estimated Alternate A Sanitary Project Cost $ 122,495 I I Trunk Sewer Main Realignment Alternate Construct MH over 18" RCP 2 EA $ 5,000.00 $ 10,000 I 21" RCP San. Sew. (20-22') 2,200 LF $ 65.00 $ 143,000 Sanitary Manhole (20-22') 6 EA $ 1,500.00 $ 9,000 6" Service Wye 3 EA $ 900.00 $ 2,700 6" Service Pipe 180 LF $ 26.00 $ 4,680 I Abandon 18" RCP Sewer 1,100 LF $ 10.00 $ 11,000 Railroad Jacking 1 EA $ 48,000.00 $ 48,000 I Estimated Alternate B Sanitary Construction Cost $ 228,380 5% Contingency Cost $ 11,419 32% Overhead Cost $ 76,736 I Estimated Alternate B Sanitary Project Cost $ 316,535 Ie I I " . -I .e GA TEWA Y BUSINESS DISTRICT Estimated Watermain Costs I I 14th Street Watermain Relocation I Unit Extended Construction Item Quantity .\Jnit ~ ~ Connect to existing WM 2 EA $ 5,000.00 $ 10,000 I 12" DIP Watermain 2,080 LF $ 24.50 $ 50,960 8" Service Connect wNalve 6 EA $ 1,000.00 $ 6,000 8" DIP Service Pipe 360 LF $ 16.00 $ 5,760 I Hydrant wI Valve 5 EA $ 1,750.00 $ 8,750 12" Valve 2 EA $ 1,000.00 $ 2,000 Fittings 2,500 LBS $ 2.00 $ 5,000 I Abandon 12" DIP WM 2,400 LF $ 8.00 $ 19,200 .- Estimated Watermain Construction Cost $ 107,670 5% Contingency Cost $ 5,384 32% Overhead Cost $ 36,177 I Estimated Watermain Project Cost $ 149,231 . . . . . . .e I . -' .. . . .- GATEWAY BUSINESS DISTRICT -. Estimated Storm Sewer Costs I Storm Sewer and Pond Construction . Unit Extended Construction Item Quantity .\Jnit ~ ~ I Property Acquistion 1 LS $ 70,000.00 $ 70,000 Pond Excavation 8,000 CY $ 4.00 $ 32,000 2' x 3' Catch Basin 19 EA $ 1,100.00 $ 20,900 . Standard Manhole 10 EA $ 1,600.00 $ 16,000 Large Diam. Manhole 7 EA $ 2,800.00 $ 19,600 15" RCP Storm Sewer 1,350 LF $ 22.00 $ 29,700 18" RCP Storm Sewer 1,200 LF $ 24.00 $ 28,800 . 24" RCP Storm Sewer 900 LF $ 28.00 $ 25,200 27" RCP Storm Sewer 600 LF $ 33.00 $ 19,800 .. 30" RCP Storm Sewer 400 LF $ 37.00 $ 14,800 18" RCP FES 1 EA $ 500.00 $ 500 30" RCP FES 1 EA $ 1,700.00 $ 1,700 Storm Sewer Jacking 1 LS $ 45,000.00 $ 45,000 . Ditch Grading 1,000 CY $ 7.00 $ 7,000 Class III Rip Rap 20 CY $ 50.00 $ 1,000 Outlet Control Structure 1 EA $ 2,500.00 $ 2,500 I Restoration 5 AC $ 1,500.00 $ 7,500 Estimated Storm Sewer Construction Cost $ 342,000 . 5% Contingency Cost $ 17,100 32% Overhead Cost $ 114,912 . Estimated Storm Sewer Project Cost $ 474,012 . . . .e I . " . -. GA TEWA Y BUSINESS DISTRICT I Estimated Street Costs Unit Extended -. Construction Item Quantity !.!nit ~ ~ Common Excavation 15,500 CY $ 4.20 $ 65,100 . Select Granular Borrow 15,000 TN $ 6.00 $ 90,000 4" HDPE Edge Drains 10,500 LF $ 5.00 $ 52,500 Class V Aggregate Base 11,500 TN $ 8.00 $ 92,000 I Type 31 B Bituminous Base 3,450 TN $ 26.00 $ 89,700 Type 41A Bituminous Wear 2,825 TN $ 28.00 $ 79,100 B618 Concrete Curbing 12,000 LF $ 7.50 $ 90,000 6" Concrete Driveway Apron 800 SY $ 28.00 $ 22,400 '. 4" Concrete Sidewalk 29,000 SF $ 3.20 $ 92,800 8' Wide Bituminous Trailway 4,200 LF $ 12.00 $ 50,400 Pavement Marking 1 LS $ 4,500.00 $ 4,500 . Signing 1 LS $ 2,500.00 $ 2,500 Sod with 4" Topsoil 15,000 SY $ 2.25 $ 33,750 Testing 1 LS $ 2,500.00 $ 2,500 . Estimated Alternate A Construction Costs $ 767,250 5% Contingency Cost $ 38,363 .e 32% Overhead Cost $ 257,796 Estimated Alternate A Project Costs $ 1,063,409 . Unit Extended Construction Item Quantity !.!nit ~ ~ . Common Excavation 20,000 CY $ 4.20 $ 84,000 Select Granular Borrow 22,000 TN $ 6.00 $ 132,000 4" HDPE Edge Drains 11,500 LF $ 5.00 $ 57,500 . Class V Aggregate Base 18,500 TN $ 8.00 $ 148,000 Type 31 B Bituminous Base 5,100 TN $ 26.00 $ 132,600 Type 41A Bituminous Wear 4,200 TN $ 28.00 $ 117,600 . B618 Concrete Curbing 17,800 LF $ 7.50 $ 133,500 6" Concrete Median 4,000 SF $ 5.00 $ 20,000 6" Concrete Driveway Apron 800 SY $ 28.00 $ 22,400 4" Concrete Sidewalk 29,000 SF $ 3.20 $ 92,800 . 8' Wide Bituminous Trailway 4,200 LF $ 12.00 $ 50,400 Pavement Marking 1 LS $ 4,500.00 $ 4,500 Signing 1 LS $ 2,500.00 $ 2,500 I Sod with 4" Topsoil 20,000 SY $ 2.25 $ 45,000 Testing 1 LS $ 2,500.00 $ 2,500 . Estimated Boulevard Alternate Costs $ 1,045,300 5% Contingency Cost $ 52,265 32% Overhead Cost $ 351,221 .. Estimated Boulevard Alternate Project Costs $ 1,448,786 . . . "c,. " . .e GA TEWA Y BUSINESS DISTRICT . Estimated Landscaping Costs - . Boulevard Landscaping Improvements . . Unit Extended Construction Item Quantity .\Jnit ~ ~ Boulevard Shade Trees 120 EA $ 475.00 $ 57,000 '. Decorative Trees 180 EA $ 275.00 $ 49,500 Shrubs 160 EA $ 40.00 $ 6,400 Mulch 500 CY $ 8.00 $ 4,000 I Retaining Walls 3,500 SF $ 15.00 $ 52,500 Landscape Boulders 400 TN $ 15.00 $ 6,000 Entrance Monument 1 LS $10,000.00 $ 10,000 . Boulevard Bollards 45 EA $ 300.00 $ 13,500 Irrigation 3 EA $ 7,500.00 $ 22,500 .e Estimated Landscaping Construction Cost $ 221,400 5% Contingency Cost $ 11,070 32% Overhead Cost $ 74,390 I Estimated Landscaping Project Cost $ 306,860 . I . . I . .- . m I . CITY OF ARDEN IDLLS ,. MEMORANDUM DATE: May 23, 1997 I TO: Brian Fritsinger, City Administrator I FROM: Terrance R. Post, City Accountant@ SUBJECT: 1997 Gateway Infrastructure Improvements I Backl'round I The City Engineer was authorized to prepare a Feasibility Study for various utility and street improvements proposed within the Gateway Business District (GBD) by adoption of Resolution No. 97- 20 at the April 14, 1997 Council meeting. The scope ofthe proposed improvements generally include I the reconstruction of West Round Lake Road and the relocation of Fourteenth Street, including the related movement of water and sanitary sewer main and trunk lines. Proiect Pha..in!:' I The scope ofthe proposed improvements appears to break into two distinct phases, both from a timing and funding standpoint. As extracted from the cost tabulation table on Page] 0 of the Feasibility Study, the following summarizes these two phases: -- 1997 Phase ]998 Phase Fourteenth Street Round I,ake Road Utilities (Water & Sanitary Sewer) $ 465,700 $ -0- I Storm Sewer 242,000 232,000 Roadway 487,500 961,300 Landscaping -0- 306.900 . Totsls $1.]95.200 $1.500 200 It is anticipated that the 1997 Phase will be petitioned by the property owner and not result in a 429 I Public Hearing. However, it is anticipated that the parcels will be Iiened via special assessments in order to provide security beyond valuation guarantees contained in the Deve]oper's Agreement. This action may set in motion a Tax Increment Bond issuance to initially fund these and other GBD development I activities. Future tax increment revenue flows are planned to satisfY debt service requirements. It is anticipated that the reconstruction of West Round Lake Road, (the 1998 Phase), be incorporated into I the City's 1998 Pavement Management Program (PMP). It is also assumed that the assessable costs to benefitting property owners include the upgrade of the storm water system, and that portion of the roadway cost that reflects existing conditions. The incrementally higher, non-assessable, roadway and I landscaping costs that will be incurred by the Permanent Improvement Revolving Fund (PIR) are expected to be repaid by future tsx increment revenue flows and MSAS construction funding. . Recommendation Staff recommends that Council adopt Resolution No. 97-29, "A Resolution Receiving The Feasibility Report and Ordering Preparation of Plans and Specifications in the Matter of the Gateway Business tt District Street and Utility Improvements" at the May 27, 1997 regular Council meeting. . - - I STATE OF MINNESOTA I COUNTY OF RAMSEY .. CITY OF ARDEN HILLS RESOLUTION NO. 97-29 . A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF I THE GA TEW A Y BUSINESS DISTRICT STREET AND UTILITY IMPROVEMENTS WHEREAS, the Feasibility Report ordered by the City Council on April 14, 1997 has been I prepared with reference to the Gateway Business District Utility Improvements and the Fourteenth Street NE Street Improvements, and was received by the City Council on May 19, 1997; and I WHEREAS, the Feasibility Report and subsequent City staff evaluations have resulted in the recommendation that the proposed improvement is necessary, technically, and economically I feasible; and WHEREAS, the City Council has duly considered the information presented within the I Feasibility Report; NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF -- ARDEN HILLS, MINNESOTA: 1. The City Council will consider the 1997 Phase of the improvement as described in I the Feasibility Report and the possible assessment of the property abutting this proposed improvement for all or a portion of the cost of the improvement I pursuant to the Minnesota Statutes, Section 429 at an estimated total cost for the improvement of $1,195,200. 2. Howard R. GreenlMSA Consulting Engineers is hereby designated as Project I Engineer for this improvement. The Project Engineer is directed to prepare plans I and specifications for the making of the improvement and the solicitation of competitive bids. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I TillS 27TH DAY OF MAY, 1997. DENNIS PROBST, MAYOR I ATTEST: I BRIAN FRITSINGER, CITY ADMINISTRATOR .. I .. . I . CITY OF ARDEN HILLS I' MEMORANDUM DATE: May 27, 1997 I TO: M,y."nd City Coun," k I FROM: Kevin Ringwald, Community Development Director · I SUBJECT: Community Development Department Activities May of 1997 I The following summarizes the activities of the Community Development Department for May of 1997. I Planninl1 and Zoning The Planning Commission will be canceling their regular meetings on June 4, 1997 and July 2, 1997 and have a combined meeting on Wednesday, June 18, 1997. The purpose of the I modification is so that the meeting will occur after the comment period has expired for the Welsh Companies EA W in the GBD. The Staff has received the following application for the '- Planning Commission consideration at the April 2, 1997 meeting: 1. Planning Case 95-16 (Ron Balfany, Thom Drive, Preliminary and Final Plat). The I applicant had received preliminary plat approval on July 29,1996. However, the applicant did not forward the final plat within the required six months, therefore is required to go through preliminary and final plat approval. Given, that the request is not I changing from the first application. The Staff is suggesting that the two applications (preliminary and final) be processed at one time. I 2. Planning Case 97-06 (Welsh Companies, Round Lake Road, Site Plan and Variances). The applicant is revising their submission to include the Phase II, III, and IV buildings which are 104,532 square feet, 115,575 square feet, and 111,779 square feet I respectively. 3. Planning Case 97-08 (US West Wireless Communication, 4176 Old Highway 10, I Special Use Permit). The applicant is requesting approval of a special use permit to attach a Personal Communication Service (PCS) antenna onto the NSP electric . transmission tower at 4176 Old Highway 10. 4. Planning Case 97-09 (Frattalone's Ace Hardware, 3527 North Lexington Avenue, . Special Use Permit). The applicant is requesting approval of a special use permit to construct a fence around an outdoor sales yard at Arden Plaza fI I ". . . I Protective Inspections 1. Building Permits. The first commercial/industrial permit of May (# 5675) involved .. $45,000 commercial remodeling permit for Enterprise Leasing Company at 3761 North Lexington A venue. The second commercial/industrial permit (# 5677) involved a $150,000 interior remodel for the Great China restaurant in the Arden Plaza at 3551 North Lexington Avenue. Lastly, the third commercial/industrial permit (#5686) I involved a $256,000 interior remodel of the Corporate Express facilities at 1233 County Road E. Economic Development I 1. Gateway Business District. The Staff continues to work on the purchase and associated issues with the Naegele remnant strips and billboards in expected that a draft agreement I may be completed and forwarded to the City Council for your review the beginning of June. The negotiations on the sale of the City property are continuing with Welsh Companies. I Welsh Companies wishes to purchase the City's property in early July. The Stai'fis I continuing to work on the price of the property with Welsh Companies. At this time, it would appear that the Welsh Companies would pay the City enough cash to eliminate the outstanding debt on the Darling purchase. The Staff is working with Welsh Companies I such that they would take care of the City's wetland mitigation and storm water ponding requirements for the relocated road. The value of the land and construction cost of these items would be in addition to the cash payment and would place the overall value of the eI City parcel favorably with over parcels in the area which have recently sold. The Welsh Companies acquisition of the Zafke parcel has hit a temporary snag. The . "horse lady" (1 am sorry that I do not know her name) bas made an adverse possession claim on the Zafke parcel, based upon the fencing she has for her horses. Welsh Companies has had to escrow the cash for the closing until this issue is resolved by the I Zafke estate. Recvcline . 1. Arden Hills Clean Up Day. The Arden Hills spring clean up day was held on Saturday, May 3, 1997 at the Shoreview Community Center. I Miscellaneous 1. 1-35W Corridor Coalition. The 1-35W Corridor Coalition bas been meeting with . representatives of the Metropolitan Council requesting fmancial assistance for some of the Coalitions efforts. Preliminarily, it would appear that the Coalition may receive grants in excess of $65,000 to assist in transportation planning, comprehensive corridor . planning, and Geographic Information Systems. Also, the bill which would provide the Coalition with $100,000 per year for two years is I expected to be on the Governor's desk for his approval on Monday, June 19, 1997. .. . .~ I . 2. Electric Fence. I have requested that the owners of the electric fence at 3355 New ,. Brighton Road remove the electric fence or at least place signs warning the public of this unseen danger (Exhibit B). The property owner called me on May 15, 1997 and stated that they will disconnect the fence and apologized for causing such a stir at City Hall. . 3. Educational outreach. I recently spoke at the University of Minnesota where I discussed the practical application of environmental regulations to a class of undergraduates who are in environmental studies (Exhibit B). . I also recently spoke at a career day event at Mounds View High School to approximately . 100 students who have (and after hearing me speak had) an interest in land use planning. I . I Ie . . . I . I . f' I I" ~ )(I-k~rr A ';' I . CITY OF ARDEN HILLS it 1450 WEST HIGHWAY 96 ARDEN HILLS. MN 55112.5794 1 May 13, 1997 1 Patrick and Gina Finn 3355 New Brighton Road 1 Arden Hills, Minnesota 55112 1 Re: Electric fence 1 Dear Mr and Mrs. Finn: I appreciate you taking the time to meet with the City's Building Official Dave Scherbel I on May 6, 1997 to discuss the electric fence which you have erected on your property at 3355 New Brighton Road. I understand from this meeting, that you are unwilling to take down the electric fence. Ie As you were made aware in your meeting with Mr. Scherbel, the City finds that an electric fence is inherently unsafe. I am also aware that the current City Zoning I Ordinance does not regulate electric fences. Please be advised that the City will be forwarding an ordinance modification to the Planning Commission requesting that electric fences be prohibited from the City. The Planning Comission is tentatively 1 scheduled to hear this request at their Wednesday, June 18, 1997 meeting. I will forward you more information on this request early in June. I The City of Arden Hills requests that you remove the electric fence. However, if you are unwilling to remove the electric fence, then as an interim measure, the City requests 1 that signs be installed which will warn the public of this unseen danger, If you should have any questions or comments, then please call me at 633-5676. 1 Sincerely, 1 . '" I ent Director t' cc: Brian Fritsinger,City Administrator I PHONE: 16121 633-5676 . FAX 16121 633-7839 -.--- .> UNIY.ERSITY OF MINNESOTA e~6lr 6 ~ ~. . . Twin Cities Campus SQil Science Departmenl Borlaug Hall 1991 Upper Buford Cirel. Sr. Paul, MN 55108 I 612-625-1244 Fox: 612-625.2208 I 3-12-97 RErr=/vr=O 1 Kevin Ringwald City of Arden Hills MAY 09 1997 1450 West Highway 96 I Arden Hills, MN 55112-5794 (f'l '" " .. ,,"''''u ili..i.,) . Dear Greg, I Thank you for giving a great presentation last week. It was just what I was looking for. I will certainly invite you back in the future. 1 Thanks again Ie Best ws- . Terry Coope Professor I 1 I . I . fA 1 I 1- CITY OF ARDEN lliLLS MEMORANDUM . DATE: May 21, 1997 1 TO: Brian Fritsinger, City Administrator I FROM: Terrance Post, City Accountant @) SUBJECT: May 1997 Finance Department Report 1 Denartment Activities . The City's external auditor, Abdo, Abdo & Eick (AA&E) presented a draft report to the City . Council atthe May 19, 1997 Worksession, and will presentthe final 1996 audit report to Council at the May 27, 1997 regular Council meeting. No material adjustments were made to preliminary results provided to Council at year-end. I . Adopted 1997 Improvements special assessment prepayment activity concluded on May 16, ]997 with collections to the City of Arden Hills totaling $84,740.66. This level of "prepayment I before certification" activity represents 41 % of the total adopted assessment rolls ($206,519.51). This is a higher collection level than in previous years, and may have benefitted from the additional "results of assessment hearing" letter incorporated into the assessment communication .- process this year. . Review of first quarter billings revealed an abnonnally low surface water management (SWM) 1 revenue total. Investigation revealed that the square footage "consumption" basis ofthis charge was incorrectly zeroed out for about half of the commercial accounts resulting in an underbilling of approximately $15,000. Corrective action will be a first quarter adjustment added to account I balances and input from our software vendor as to why parcel per square foot data was deleted by the system. I June Priority Projects . Assist staff, as required, in the 1998 Budget process. . Assist the City Administrator and Community Development Director in Gateway Business 1 Development activities, including obtaining a bond rating, reviewing Public Improvement Project cost estimates, and preparing for a possible bond issuance. I . Participate in the Fire Services Task Force. Finance Committee Update 1 . Although I missed the last meeting, it appears that the Committee is analyzing other city comparative Assessment Policy information as it considers making recommendations to the Council to amend Arden Hills existing Assessment Policy. In addition, the committee is trying 1 to address the "adequacy of funding" issue given estimated street life cycles. . I . ~_.- ._~ I I. CITY OF ARDEN HILLS MEMORANDUM . DATE: May 22, 1997 I TO: Brian Fritsinger, City Administrator I "l) I FROM: Cindy S. Walsh, Parks and Recreation Director C5 . SUBJECT: May Department Report Parks and Recreation Commission I The Commission will meet again on May 27, the same night as the Council meeting. They will be discussing the letters from residents about planting trees along Hwy 51, building a skate park at Floral Park, and a walking path around Lake Johanna. Council member Keim and I will also I discuss the Park Fund planning with them. Trail Development and Sealcoatin~ I Thor Construction is still not finished with the trail. They have been slowly working on the punch list items. The completion date was May 15, 1997. I am hoping that they have the work .. completed by the June 7 Day in the Park celebration. The trail areas will be seal coated with the slurrey mix near the end of July or first part of I August. Dav in the Park I The Day in the Park activities will begin at 11 :00 a.m. on Saturday, June 7 at City Hall. The Parks and Recreation members will be in attendance to help with the various events and activities. Council members are invited to attend. There will not be an awards ceremony like we . did at Perry Park last year, but I am hoping to have the Mayor or one of the Council members say a few words about the development of the trail. I Recreation Crrant We have applied for grant from #621 Community Education for an after school bowling program at Valentine Hills and Island Lake Elementary Schools. Community Ed has $12,000 to grant to I applicants. Our program would require the participants to pay 50% of the program cost, including busing and bowling costs. I Meetinl! with CPI/Guidant reiarding the pro.posed County Rd F Trail I met with Dave Reimer, Facilities Director, about the proposed trail along County Road F, He I had expressed concern with the City building a trail along the road in front of CPI. His concern is that a trail would take away from the atmosphere that CPI has tried to create along the entrance ~ to their headquarters. I explained that the trail would most likely be placed directly in back of the curb and not interfere with their flowers or signs. He still did not want a trail in front of their I -- -- -------------- I building. His suggestion was to run the trail along County Rd F from Lexington Avenue to .1 Fernwood and then extend the trail north on Fernwood to connect with our trail system. Although it is an option, I do not support his idea at this time. I intend to wait to see if we are awarded a grant for this segment before discussing the alternatives in more detail. Does the I Council have any thoughts regarding the previously proposed trail and Mr. Reimer's alternative? Balfanv Park Dedication I I will be sending Mr. Balfany a letter regarding his park dedication. When I met with him, he expressed his desire to give the City the wetland areas of his property that he cannot use for I development. I informed him that I would be recommending cash in lieu of land. You will be receiving my recommendation when his planning case comes to the Council in June. I Summer Recreation Prol;!rams We will have about 750 participants in our summer programs (excluding adult softball). . Maintenance Activities The maintenance staff have been busy aerating the park areas, mowing, grooming ball fields, I trimming trees and woodchipping brush from last winter's storm damage, clearing and mowing grass trail areas, cleaning hard court and asphalt trail areas, and seeding and sodding areas that were damaged over the winter. I Flower PlantinQ: Flower gardens were planted on Saturday, May 17 at the following sites; Lexington A venue and .. County Rd E (North side), Lexington Avenue and County Rd E (South side), County Rd F and Old Highway 10, Cleveland A venue, Old Highway 10 and County Rd E, County Rd E2 and Old Highway 10, and Royal Hills Park, and City Hall. Norwest Bank, Corporate Express, Holiday I Inn, Arden Hills Amoco, MSI Insurance, TCFIMr. Movies, and the Arden! Shoreview Hospital also participated in planting at their locations. . I I I . . .. I n . .- CITY OF ARDEN HILLS MEMORANDUM . DATE: May 21, 1997 I TO: Brian Fritsinger, City Administrator I FROM: Dwayne Stafford, Public Works Superintendent 9). I SUBJECT: Monthly Department Head Report Public Safetv Commission I The Public Safety Commission met on May 15 at the Public Works Garage. The following topics for discussion were on the agenda. I 1. Review of the information provided by Lake Josephine Improvement Association concerning ordinances relating to Lake Josephine. . 2. Review of the Arden Hills Fire Protection Agreement. .e 3. Review of 1997 Commission guidelines. No recommendations were made at this time; however, the commission will be kept informed of I any developments on Lake Josephine ordinances. Mr. Stafford will be contacting Steve North of Roseville for information as to Roseville's position on this issue. . Public Works Department Public Works crews have completed street sweeping operations for this season, and spent nine (9) days crack filling streets. Several more storm sewer catch basins have been rebuilt which had . caved in and several remain to be repaired. Plows and sanders are being removed, pressure washed and sprayed with a rust protector. This equipment is then stored at the large water tower. Black top repair has started again, and patching at four (4) winter water main breaks should be . completed this week. Public Works personnel and John Hemming of MSA reinspected the south water tower to verify I recommendations of the previous inspection by Pittsburg Tank and Tower. Public Works is expecting a report from Mr. Hemming to show significantly less work needed than that proposed by Pittsburg Tank and Tower. I The Public Works Superintendent did a final inspection on the Kerth Lake Storm Sewer project . completed in 1996, and found two (2) segments of pipe had settled and show signs of collapsing. A letter was sent to the City Engineer and contractor stating this was not acceptable, and the .- contractor has agreed to replace the pipe. I I The Public Works Superintendent, Mr. Stonehouse, and Mr. Wright from TA Schifsky did a .1 walk through on all of the 1996 street work and compiled a punch list of items to be corrected. Overall, the 1996 street work looks real good; however, one area on McCracken Lane appears to I have settled and will need to be investigated as to why, and then repaired. This is on the re-construction portion of McCracken Lane and is an area about 10' x 10' in the center of the I road. The 1997 Street work is under way with curb removal and milling currently being done. The I City is taking the millings for use as blacktop base, which the City would otherwise have to buy when needed. The Public Works Superintendent expects to advertise for CommerciallIndustrial water meter I proposals next week and will be sending requests for proposals to the three (3) major suppliers this week. . . . e. I . . . I I I -. I