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HomeMy WebLinkAboutCCP 06-09-1997 . FILE . - ,. AGENDA ARDEN HILLS CITY COUNCIL MEETING I NEW BRIGHTON COUNCIL CHAMBERS MONDAY, JUNE 9,1997,7:30 P.M. . 7:30 P.M. 1. Call to Order/RolI Call 7:30 P.M. 2. Approval of Meeting Agenda . 7:30 P.M. 3. Approval of Minutes a. May 27,1997 Regular Council Meeting . 7:30P.M. 4. Consent Calendar Those items listed under the Consent Calendar are considered to be routine by the City Council and will be . enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. . a. Claims and Payroll b. Res. #97-30, Resolution Approving Local Performance Aid Ie ,c. Sanitary Sewer, Authorization for Engineering Report and Recommendations d. Business License, Natale's Caffe, Inc., 3673 North Lexington Avenue I 7:35 P.M. 5. Public Comments This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda I In addressing the Counci~ please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. . 7:40P.M. 6. Unfinished and New Business . a. Res. #97-31, Resolution Approving an Amendment to the Master Agreement with the Minnesota Amateur Sports Commission for the Construction and Operation of a Four-Sheet Ice Arena I b. Adoption of Safety ManuallPolicies c. Purchase of Blacktop Roller/Trailer I 8:40 P.M. 7. Administrator Comments I 8:50 P.M. 8. Council Comments ,. 9:00 P.M. 9. Adjourn . The above time may vary depending upon length of issue discussion 1r--:1 "I =t . :J ..1. . -~ -- I I . . June Meetings July Meetings . June 9 Council Meeting 7:30 P.M. July 2 Planning Commission 7:30 P.M. . June II Planning Commission 7:30 P.M. July 14 Council Meeting 7:30 P.M. June 16 Council Worksession 4:45 P.M. July 16 Business Development 8:00 A.M. e! Committee June 18 Business Development 8:00 A.M. Committee July 17 Finance Committee 7:30 P.M. . June 19 Finance Committee 7:30 P.M. July 17 Public Safety 7:30 P.M. Commission . June 19 Public Safety 7:30 P.M. Commission July 21 Council Worksession 4:45 P.M. June 24 Parks & Recreation 6:00 P.M. July 22 Parks & Recreation 7:00 P.M. . Commission Commission June 25 Newsletter Committee 6:00 P.M. July 28 Economic Development 7:00 P.M. I Authority June 25 Hwy. 96 Task Force 7:00 P.M. July 28 Council Meeting 7:30 P.M. June 30 Economic Development 7:00 P.M. I Authority July 30 Newsletter Committee 6:00 P.M. June 30 Council Meeting 7:30 P.M. July 30 Hwy. 96 Task Force 7:00 P.M. . I ~ I I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 . Jun-05-97 11 :59 PM I Last Fax I Identification ~ Pa~es ~ Date Iim!; DUIlltion Diamostic 5{ ~--------- 6461220 OK 03 Sent 100-05 11 :58P 00:01:03 002581030022 I ... I I I I I' I I I I I I I I- I I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 . Jun-Q6-97 12:02 AM . I...st Fax I Identification BwII1 ~ ImI< ~ ~ Duration Diamostic li'~ 4219511 OK 04 Sent Jun-06 12:ooA 00:01: 14 002582030022 I M' I I I I ., I I I I I . . .. I --_.._~ -----.--.- I HP OfficeJet Fax Log Report for I Personal Printer/Fax/Copier City of Arden Hills 612633-7839 . Jun-Q6-97 12:11 AM I Last Fax I Identification !km!t ~~ ~ Ii!!l!l Duration DiaP110stic 6310467 L; 10. OK 02/02 Sent Joo-06 12:04A 00:01:00 002121230020 I 6449446 c:;; 5 OK 02/02 Sent Joo-06 12:05A 00:01:10 002121430020 6339550 t~ OK 02/02 Sent Joo-06 12:07A 00:01: 13 002120430020 6333846 '~ OK 02/02 Sent Joo-06 12:08A 00:01: 13 002120430020 I 4810551 ~.I? . OK 02/02 Sent Joo-06 12: lOA 00:00:50 002521030022 .., I I I I~ I I I I I I I '. I I ---....- - I I CITY OF ARDEN HILLS -- ,. MEMORANDUM DATE: June 6, 1997 I TO: Mayor and City Council I FROM: Brian Fritsinger, City Administrato@ I SUBJECT: Administrator Comments for the June 9, 1997 Council Meeting 1. Approval of Minutes I The Council is asked to approve the Minutes of the May 27,1997 Regular Council meeting. I 2. Consent Calendar a. Claims and Pavroll I The Council is asked to approve claims in the amount of $126,786.36, and payroll for the period most recently ended. The Council should note payment to .. Metropolitan Council Environmental Services in the amount of $48,322 for June sewer charges, and to Ramsey County in the amount of $49,309 for June law enforcement. I b. Resolution #97-30. Resolution Approving Local Performance Aid (LPA) The City Council is asked to adopt Resolution #97-30, approving Local I Perfonnance Aid for 1998. The State requires that the resolution and associated paperwork be submitted by June 30, 1997 in order to be eligible for these funds in 1998. I c. SanitarY Sewer. Authorization for Engineerinv Report and Recommendations I The City Council is asked to authorize the preparation of a report addressing the repair of the portion of the sanitary sewer system which was recently televised. I The cost for this report is $3,000, and will be prepared by Howard R. GreenlMSA. d. Business License. Natale's Carre. Inc.. 3673 North Lexington Avenue I The City Council is asked to approve a retail cigarette license at Natalie's Caffe. 3. Unfinished and New Business I a. Resolution #97-31. Ouad Ice Arena. Master Agreement Amendment The City Council is asked to adopt Resolution #97-31, approving an amendment i' to the Master Agreement with the Minnesota Amateur Sports Commission (MASC) for the construction and operation of a four-sheet ice arena, I ----- -_.-------~- ---.- I Administrator Comments for the 6/9/97 Council Meeting -. .-- I Page Two .. June 6, 1997 The MASC has requested consideration of the adoption of several amendments to the Master Agreement. These amendments are necessary in order for the I agreement to conform to the Anoka County Financing Agreement. b. Adoption of Safety Manual/Policies I Public Works Superintendent Stafford has prepared a variety of policies required by the Occupational Safety and Health Act (OSHA). The City Council is asked to adopt the Safety Manual and Policies included. I c. Purchase ofBIacktop Rollerrrrailer The City Council is asked to authorize the purchase of a blacktop roller and trailer I in the amount of$15,595.86. The City had originally budgeted $24,000 in 1997 for the acquisition of this equipment. I I -- I I I I I I I .. I ,~ I" .. DRAFT MINUTES I CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING I' MAY 27, 1997 7:30 P.M. - ARMY RESERVE CENTER I CALL TO ORDERIROLL CALL I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. . Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, Susan Keirn, and Paul Malone. I Absent: None. . Also present were: Community Development Director, Kevin Ringwald; City Accountant, Terry Post; Consulting Engineer, Greg Stonehouse; Administrative Secretary, Sheila Stowell; andRecording Secretary, Cindy Schneider. . ADOPT AGENDA Ie MOTION: Aplikowski moved and Keirn seconded a motion to adopt the revised agenda for the May 27, 1997, Regular City Council meeting as presented. The motion carried unanimously (5-0). I PUBLIC HEARING - RESOLUTION #97-28 . Mayor Probst opened the public hearing at 7:32 p.m. Terry Post, City Accountant, verified notice of the public hearing had been published in the I BulletIn and further, Independent School District No. 621, and Ramsey County, had been directly notified. There have been no comments, verbal or written, received regarding this resolution . subject. Kevin Ringwald, Community Development Director, showed an overhead slide of the proposed I modifications to TIF Development District No.1. He explained the methods of connecting the two segments into one contiguous district, showed the areas to be included in this development district, and gave an explanation and overview of the TIF financing process. . Steve Apfelbacher, of Ehlers & Associates, gave a brief presentation in regards to this resolution. He explained the proposed modifications to the Development District would not . affect property values or change the tax status of residents. He stated it is the City's desire to make all modifications to TIF Districts at one time. it I -------- -- -------...- ... -"1 DRAFT ARD6N HILLS CITY COUNC{J. - MAY 27. 1997 2 I Mayor Probst inquired if the table on Page IV-3 in the Draft for Fiscal Implications indeed had -- the correct figures listed. Mr. Post replied the figures in the table would have to be further investigated, and would need to be revised if incorrect. Mayor Probst inquired what action could be taken at this meeting to remedy this situation. Mr. I Post replied Council could formally adopt this resolution, subject to input from the City's independent financial advisors regarding the correctness of the table information. Mr. Post I further stated the difference in amounts may be due to the netting of administration fees against gross tax increment revenues. Mayor Probst asked for public comments regarding this resolution. No one came forward, and I the public hearing was closed at 7:48 p.m. MOTION: Keim moved and Aplikowski seconded a motion to adopt Resolution #97-28, I adopting modification to the development program for Development District No, 1, the proposed modifications of Tax Increment Financing Districts Nos. 1,2 and I 3, and the proposed adoption of modifications to the Tax Increment financing Plans. The motion carried unanimously (5-0). APPROVAL OF MINUTES I A. May 12, 1997, Special Council Meeting (Architectural Interviews) -- B. May 12, 1997, Regular Council Meeting C. May 13, 1997, Special Council Meeting (Architectural Interviews) D. May 19, 1997, Council Worksession I Councilmember Malone requested the following changes to the minutes of May 12, 1997, I Regular Council Meeting: Page 9, first line of the first paragraph under "Council Comments" changed to read: "Councilmember Malone inquired regarding funding of the pedestrian bridge, and indicated a I funding application cannot be transferred if the project it might be transferred to has not been previously included in the Transportation Improvement program." I MOTION: Aplikowski moved and Keim seconded a motion to accept the minutes for the March 12, 1997, Special Council Meeting; the May 13, 1997, Special Council I Meeting; and the May 19, 1997, Council Worksession as presented; and the May 12, 1997, Regular Council Meeting as corrected. The motion carried unanimously (5-0). I CONSENT CALENDAR I A. Claims and Payroll B. Committee Appointments .. C. City Hall Architectural Firm Selection, Architectural Alliance I ------- I"" . DRAFT ABDilli HILLS CITY COUNCIL - MAY 27.1997 3 I ,. D. Receive 1996 Audit Report, Abdo, Abdo & Eick MOTION: Malone moved and Keirn seconded a motion to approve the Consent Calendar as I submitted and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). I Mayor Probst inquired if the recent additions to the Highway 96 Task Force had been at the residents'request. Mr. Ringwald indicated they had been. I PUBLIC COMMENTS Lois Rem, 1670 Glenview Court, came forward to address Council regarding any bond I issuance, and suggested a public hearing may be in order on this issue, She further stated the City of Shoreview will be holding a seminar on lakeshore management on May 28, 1997, and that she would be attending this seminar. I UNFINISHED AND NEW BUSINESS I Bob Fletcher, Ramsey County Sheriff, Award Presentation .. Sheriff Fletcher came forward to present a commendation to various residents of Arden Hills for their work in a literacy program sponsored by the Ramsey County Sheriff's Department. The residents include members of the Arden Hills/Shoreview Kiwanis Club, and Girl Scout Troop I #179. These residents have voluntarily tutored inner-city children in their reading skills, which have improved dramatically during the course of the school year. I Don W oeIter, President of the Kiwanis Club, gave a brief overview of the membership and their activities. I Sheriff Fletcher gave an overview of the literacy program, which mainly targets at-risk children in the first through third grades with the intent of improving their reading and language skills. I A. Resolution #97-29, Accepting Gateway Business District (GBD) Feasibility Report and Ordering the Preparation of Plans and Specifications I Greg Stonehouse, Consulting Engineer, referred to the bench handout, a memorandum summarizing the Feasibility Study for the Gateway Business District utility and street I improvements. He stated this Study had not had any significant changes made since previous discussions at the Council Worksession on May 19, 1997. I Mr. Stonehouse gave a brief overview of what the preparation of plans and specifications entailed, and showed an overhead slide outlining the area in question. He explained the various ~ work that would be required, including rerouting of sanitary sewer, water main replacement, storm sewer rerouting, drainage and street improvements. He stated the estimated costs for both 1997 and 1998 were included in the Study. I . "'I ARDEN HILLS CT;rY CO~CIL - MA Y 27. T 997 DRAFT 4 I Councilmember Hicks inquired regarding a shortage of $1 ,000,000 in the projected 1998 .. assessments. Mr. Stonehouse replied this was primarily due to the type of street design, a 36- foot wide street as opposed to a boulevard, and the fact that this was a one-sided frontage road. Councilmember Hicks inquired if the City would be responsible for this cost. Mr. Stonehouse I stated that was correct. Councilmember Malone stated the 1997 assessment would be applied to the developer, and I inquired if the developer was aware of this. Mr. Ringwald replied the City was discussing this I with the developer. Councilmember Malone inquired if these funds would be paid back to the City through TIF I financing. Mr. Ringwald stated that would most likely be the case. Mr. Post stated the City was also investigating the issuance of bonds to provide initial financing for such a project. Mayor Probst inquired regarding a legal issue related to this project, and inquired if it was likely I to remain an issue. Mr, Ringwald stated the issue would probably be resolved. MOTION: Hicks moved and Aplikowski seconded a motion to adopt Resolution #97-29, I Accepting Gateway Business District (GBD) Feasibility Report and Ordering the Preparation of Plans and Specifications. The motion carried unanimously (5-0). " Mr. Stonehouse noted MSA Consulting Engineers has been merged with Howard R. Green Consulting Engineers. He stated this should not affect his relationship with the City in any way, I and the merger would allow the City to be better served in the offering of some services. ADMINISTRATOR COMMENTS I Mr. Post stated the annual audited Financial Report for the year ended December 31, 1996 had I been provided for the reference section of the Arden Hills Library. Mr. Post briefly discussed the status of two assessments that were being challenged, and I recommended that actual improvement footages be ascertained as the improvement is completed to re-evaluate the adopted assessment on one of the challenged assessments. COUNCIL COMMENTS I Councilmember Malone stated a public hearing is scheduled for the Transportation Board of the I Metropolitan Council. Councilmember Malone inquired regarding the violation of the City's sign ordinance by the I Arden Hills Texaco over the past weekend. He stated this business was selling tires out of a truck trailer in violation of City ordinances. Mr. Ringwald stated this business had been .. contacted regarding the use of banners, and both this issue and the tire sales issue would be I I'" . DRAFT ARQEN HU"LS CITY COlJN!:;IL - MAY 27. 1997 5 I It brought up with the business owner. Mr. Ringwald further stated the deadline for landscaping on this property was May 31, 1997, and it appeared it would not be accomplished by that date. I A brief discussion ensued regarding sale of private property (boats, cars, etc.) on right-of-way property. Mr. Ringwald stated the City was working with MNDOT and Ramsey County in adding grass and signs to the property so it does not appear to look like a parking lot. I Councilmember Aplikowski briefly discussed the welfare reform meeting she attended in Ramsey County, I Councilmember Aplikowski asked for discussion regarding the proposed jail site in Shoreview. Mayor Probst suggested that Council not take a formal position, but could discuss this matter. I Councilmember Aplikowski stated that while a multi-service center could be an asset to the area, she did not see how the jail could be. She further stated constituent concerns regarding the I release of felons into the area. Councilmember Malone commented from a business standpoint, the proposal did not seem to be I feasible, as two separate facilities with separate staff would be difficult to maintain. He stated the Council could take action to support the Sheriffs Department, which was against this proposal. He further stated since a jail is a temporary holding site, the release of felons was not a Ie significant issue. I Mayor Probst inquired regarding the Army's plans to switch surrounding residents from wells to City water. Mr. Ringwald stated the City has had no recent discussions with the Army on this matter. I Mayor Probst stated the City should go ahead with the contemplated purchase of replacement computer equipment this year, and not wait for occupancy of new facilities. I Mayor Probst stated he would be able to attend the Day-in-the-Park if needed. I Mayor Probst discussed CPI concerns regarding the proposed trail along its property, and suggested the trail be placed where it would make the most sense to do so. I Mayor Probst stated he would not be able to attend the League of Minnesota Cities meeting in June; however he encouraged any other Councilmembers to do so if their schedules allowed it. I Councilmember Hicks inquired if the Arden Hills Texaco was required to deposit money contingent on the landscaping being completed. Mr. Ringwald stated he was unsure, but that he I would investigate further. it I ------ - DRAFT . 'I ARDEN HIltL!; CIT~ COUNCIL - ~A Y 27.1997 6 AD.JOURN I .. MOTION: Malone moved and Hicks seconded a motion to adjourn the meeting at 8:25 p.m. The motion carried unanimously (5-0). I I Dennis Probst Terrance R. Post Mayor City Accountant I NOTICE OF MEETINGS I The next regular City Council meeting will be held June 9, 1997, at 7:30 p.m. at the New I Brighton Council Chambers. I .. I I I I I I I .. I -----------..------ -------- -- ------------------- I - CITY OF ARDEN ffiu.s PAGE1OF2 I ACCOUNTSPAYABLEC~SREPORT TO BE APPROVED AT THE 06/09/91 COUNCIL MEETING I- I C~S PAID SINCE LAST COUNCIL MEETING (05/27/97) I ~1::::~::=:::::::1::::::::1:::~::1:=:::1l .""'........:; 12215 05(!fJ/97 ICMA Retirement Trust - 457 1,401.92 Third May Payroll 12216 05/?JJ197 State Caoltol Credit Union 3,096.03 Third Mav Pavroll I 12217 05/?JJ/97 United Way of the St. Paul Area 39.00 May Payrolls 12218 OS/27/97 EDAM Summer Conference 150.00 June 18th-20th, Rinl!Wald 12219 OS/27197 Madden Resorts 393.16 EDAM Conference - Rinowald 12220 06/fJ2/97 Met Council Environmental Services 48,322.00 Sewer Char~e June I 12221 06/06/97 Merry Bobb Music, Inc. 350.00 1997 "Dav in the Park" 12222 06/06/97 Happv Faces Entertainment 200.00 1997 "Day in the Park" 1222.1 06/06/97 Marv Ann Frassen 50.00 1997 "Dav in the Park" 12224 06/06/97 Fun Services I 53.251 1997 "Dav in the Park" I I II Subtotal - Paid Claims I 56 558.0111 I Ie Paid Claims From Above - 56,558.01 Add Unpaid Claims, Page 2 of 2 - 70,228.35 I Total Accounts Payable Claims for Council Approval, 06/09/97 _ 126.786.36 I I I I Note: Checks for unpaid claims totaling $60,906.48, were mailed on May 28th, 1997 after approval at the May 27th Council Meeting. They were check numbers 12153 - 12213. This I sequence corresponds to unpaid temporary numbers Tl _ T61. Check numbers 12151 - 12152 were used for align- ment. An earlier attempt to process this batch caused a printer jam. Therefore, checks 12087 -12150 were voided. I CLA>MS1 .- I I . CITY OF ARDEN IDLLS PAGE20F2 . .. ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06109/97 COUNCIL MEETING .- UNPAID CLAIMS REGISTER: 1TilMl';lItl;,t'kiDA'til.'..V'BNJ:k:)R........' , ,',',"""""'.......'.......:.:..........,...:".:,AMOtlNT:I.~.,.,...:,,:.,.""'" """"'.'...."..:'..: I ~ TOOl I 06/10/97 A 1 Hvdraulic Sales & Service 33.39 Vehicle #110 - Repair Parts TOO2 06/10/97 Accurate Press, Inc. 550.61 Newsletter - May / June 106.50 Summer RecreatiOll Flyer I 530.37 6,000 Printed Envelopes TOO3 06/10/97 Allied Fireside 25.00 Refund - Heatine Permit #97 47 TOO4 06/10/97 The American Stores 7.33 Truck Lue Nuts T005 06110/97 Animal COIItrol Services, Inc. 328.90 Doe / Cat Enforcement, 05106-05/27 I T006 06/10/97 Anoka Hennepin Technical College 50.00 Training - Trenching / Excavating and Confined Space Entry, Saxe T007 06/10/97 AssociatiOll of Metropolitan Municipalities 30.00 Annual Meetine - Aplikowski TOO8 06/10/97 Beisswen2er's How-to Store 119.31 May Purchases Public Works and Parks I TOO9 06/10/97 Biff's, Inc. 259.93 Portable Toilets May, Five Parks TOto 06/10/97 Bill Weieel Siens 53.25 Trail Sien TOll 06110/97 Lisa Boehler 22.00 Refund Basketball . T012 06/10/97 Boyer Ford Trucks, Inc. 123.02 Vehicles #17 and #101 Reoair Parts T013 06/10/97 Daniel Bui 60.00 Refund, T - Ball/ Softhall T014 06/10/97 Corporate ExPress 310.57 Various Office Supplies T015 06/10/97 Davies Water EQuipment Company 196.56 Hvdrant Wrenches and Valve ExtensiOlls I T016 06/10/97 Electro Watchman, Inc. 552.74 Quarterly Charge Alarm System (Water Towers Added) T017 06/10/97 Green Value Nursery 67.10 Plant Material - Parks T018 06/10/97 Kath Auto Supplv 119.49 May Purchases - Public Works and Parks Ie T019 06110/97 L Z Truck EQUipment Company, Inc. 5.33 Vehicle #101 - Door Latch T020 06/10/97 Lake Country Chapter of LC.B.O. 135.00 Seminar Scherbel TOOl 06/10/97 Lillie Suburban Newspapers, Inc. 187.53 Four Public Hearin2 Notices T022 06/10/97 Mac Queen EQuipment, Inc. 235.57 Vehicle #201 - Filters, Etc. I T023 06110197 Municipal Clerks & Finance Officers Assn. 30.00 Membership - Fritsineer T024 06/10/97 Metropolitan Inspection Service, Inc. 1,156.80 Electrical Inspections Mav T025 06/10/97 Kari Meyer 38.00 Refund - Basketball (Little Dribblers) I T026 06/10/97 Midwest Asphalt CorporatiOll 831.54 Road Materials - W/Thscount T027 06/10/97 Minncor Industries Central 23.04 Office Suoolies Too8 06/10/97 MN CiIV / County Management Asm. 60.00 Membership - Fritsineer T029 06110197 City of New BrightOll 500.00 1997 GIS Users Group Membership Fee I 1,131.00 - Data Access Fee T030 06/10/97 Northern State Power Company 1,838.06 Current Inyoices T031 06/10/97 Perfect Surface Company 2,500.00 Resurfacing Royal Hills Park, Tennis & BB I 1,500.00 Resurfacing - Arden Oaks Park, BB Court 100.00 Crack Patch - Floral Park T032 06/10/97 Tracy Petersen 59.54 Reimbursement May Mileaee T033 06110197 Peterson, Fram & Bergman 1,899.20 Legal Fees - April I 4,091.30 ProsecutiOll Fees T034 06/10/97 Ramsey County 49,309.00 Law Enforcemen t June T035 06/10/97 Royal Concrete Pipe 352.41 Catch Basin and Slab Base T036 06/10/97 David Scherbel 78.51 Reimburse Mileage and LC.B.O. MeetinllS I T037 06/10/97 Joanne Schuna 22.00 Refund Basketball T038 06/10/97 Sim- A-Rama. USA 413.61 Various InfonnatiOll Signs Recreation Dent. T039 06110197 Timesayer Off Site Secretarial 77.75 Council Meeting 05{27 T040 06/10/97 U.S. Toy Company 77JJ9 Supplies RecreatiOll Department I T041 06/10/97 Debra Woolfrev , 30.00 , Refund - Track I I .- I Total Unpaid Claims --- 70.228.351 CUolMS3 I I ..... i:i~~&l~ ~~~~~ j I :: E:,oo~~ 00000 ~ : I ~ ~ .e ~ a,'..,..... p lQ~~~~.... looo~::i I S; ~ I~ - o (f) I_iii( ~ 9i .6I".'.',R c I .~.6.!L .~"" .~ ~ <( ~ W "': rJ !3 ~ ,. " " ~ ....'." u '" I- . " ' ~. ".. ..'1'::> .9 1l '.>i 8 .;; ..,'. fi: ~ ~ I < I"", PI ~ Q ..'..," .,.', , :g ~ lij ....' j ~ ~ ~,. g ~ @) c ',".'.' ~ u ~ il.. i II ~.. ' , p ~ I <( II 9> en U",., ... _ fl.5' =="',. _. @)OJ I ~ I",.,:..,.. '2 ~ ,~ -s il .....,~ ..,....."".g 8 "10,....,1".,.,,. - == 0 ;f 11"",...." '0 ~ .g '2 ~ o 0" " ~ 011 ..';:;' ~ il ;:J i:l: .'. . 8 0" ~ ] u.l .. 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I_ g,...".,.,..,.,..d...,.,. ~ ~ ~ ~ ~ ~ il ~ ~ ~ ~ ~ ~ ~ ~ ~ i ~ ~ in! ~ ~ ~ ~ ~ ~ ~ ~ m~ ~ ~ ~ N N N N N N N ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ . @ ~ ~ 1,~.',':,'.,..',:,::,:,b,.IDm &i ~ ~ ~ ~ ~~ ~ .... :g ~ ~ ~ ~ ~ ft lQ :e ~ ~ ~ i ;; N ~ : I oq" LJ..!j'll '11'11'11 'II 'II~ 'II :# 'II 'II 'II '11'11'11 'II 'II 'II 'II '11'11'11 'II ~ 'II 'II I I CITY OF ARDEN lULLS .. MEMORANDUM DATE: June 3, 1997 I TO: Mayor and City Council I FROM: Brian Fritsinger, City Administrat~ I SUBJECT: Certification of Local Performance Measures for Local Performance Aid Payable in 1998 I Backrround During the 1996 Legislative Session, the State adopted a law which provided for a new state aid for all cities beginning in calendar year 1997. This new aid was called Local Performance Aid I (LP A). Minnesota Statutes, Section 477A.05, provides for LPA. In order to qualify for this new aid, a I city must have a system of performance measures for services provided by the City, and must regularly compile and present these measures to the City Conncil at least once each year. Arden Ie Hills can still qualify for this aid if it is in the process of developing and implementing a system of performance measures. However, eligibility based upon being in the process of development may not be used for more than two consecutive years. In order to receive our LP A in 1997, we I indicated to the State we were in the process of developing a system. The City still does not have a system of performance measures in place. By adopting the I attached resolution, the City is once again committing to preparing a system for 1999. Staff has begun working with other cities to discuss methods of measuring performance. Several city representatives will be meeting at the annual League of Minnesota Cities Conference to continue I efforts on the development of performance measures which can be used by most cities. The specific amount of LP A to be received by Arden Hills in 1998 is not available. Depending I upon the language included in this year's tax bill, some changes may occur which affect the level ofLPA to be received. I Recommendation Staff recommends the adoption of Resolution #97-30, Approving Local Performance Aid. I BF/sls I tI I I STATE OF MINNESOTA I COUNTY OF RAMSEY -- CITY OF ARDEN HILLS RESOLUTION NO. 97-30 I A RESOLUTION APPROVING LOCAL PERFORMANCE AID I WHEREAS, Minnesota Statutes, Section 477 A.05, provide for Local Performance Aid; and WHEREAS, in order to qualify for this aid, the City must develop a system of performance I measures in compliance with Minnesota Statutes, Section 477 A.D5; and WHEREAS, the City can qualify for aid in 1998 without having this system of performance I measures in place; and WHEREAS, the City of Arden Hills would like to qualify for Local Performance Aid, I NOW THEREFORE BE IT RESOLVED, by the City Conncil of the City of Arden Hills, I Minnesota, that the City intends to develop and implement a system of performance measures; and BE IT FURTHER RESOLVED, that the City supports the completion of the Certificate of .- Local Performance Measures for Local Performance Aid Payable in 1998 and this document be I forwarded to the appropriate state agency. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I ON THIS 9TH DAY OF JUNE, 1997. I DENNIS PROBST, MAYOR I ATTEST: I BRlAN FRITSINGER, CITY ADMINISTRATOR I I -- I _____n I I CITY OF ARDEN HILLS -- MEMORANDUM DATE: June 3, 1997 I TO: Brian Fritsinger, City Administrator y> I FROM: Dwayne Stafford, Public Works Superintendent I SUBJECT: Sewer Televising Report Backvound I The Public Works Department had contracted out cleaning and televising of approximately 23,000 feet of sanitary sewer lines last winter, as a result of the Metropolitan Council's grant of $10,000 to Arden Hills for inflow and infiltration study. I Having reviewed the video tapes from televising, the Public Works Superintendent realizes that a I substantial amount of work is necessary to insure continued service from these lines. Problems Identified Ie Several segments of sewer line are leaking badly. Clean ground water is getting into the system through cracks and bad joints. (infiltration) I One area on Lake Lane has approximately 3' of line where the top of the pipe is missing. Many areas have significant root problems which the television camera could not penetrate. I Corrective Repairs Trenchless sewer repair is a relatively new technique. It is now possible to repair most defects I from above ground without disturbing any ()fthe surrounding area Typically, this method of repair is much cheaper and more resident friendly, I Today's technology allows chemicals to be forced through a leaking joint, which solidify the soils around the pipe, and stop the leak 100 percent. We can install short segments of pipe liner I as was done on Oak Avenue, which corrected pipe failures of2' to 6' in length. It is also common to reline entire segments of sewer pipe from manhole to manhole. I Recommendation The Public Works Superintendent recommends Council allow the City Engineers to assess the corrective measures needed and prepare a report indicating the type of repairs recommended. I Attached is a memo indicating the costs incurred by the City for this report, which willamonnU"- approximately $3,000. fI Enclosure I --------- -------------- - ------~.. --..- --.-- I g I Howard R, Green Company -. lJIIlt1llli&1llllllll CONSULTING ENGINEERS Form8rly MSA Consulting Enginoers . May 29,1997 File: 520-066-00 I Mr. Dwayne Stafford RECEIVED I City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 JUN 02 1997 . RE: SANITARY SEWER TW~fWlmHILL5 Dear Mr. Stafford: . We have had the opportunity to briefly review the report from Infratech regarding the . televising of approximately 22,000 feet of sanitary sewer in the City of Arden Hills collection system. From the report, it appears that many potential problems were found, including root intrusions in over half of the segments viewed, many segments with leaking eI joints, cracks, and leaking manhole structures. The approach to address these various problems will probably range from heavy cleaning and root treatment to inserting a pipe liner, and possibly replacement of severely damaged sections. I In order to reasonably evaluate the extent of the defects, and prepare conclusions and recommendation(s) for repair work, we would like to review a portion of the video tapes . and conduct some cost analyses to evaluate repair options. We anticipate that the review and report process will require about 40 to 50 hours of engineering time at a cost of about . $3,000. The work can be completed in about four weeks, with a report delivered to you for review by July 14, 1997. The report will provide recommendations for additional actions to address the identified problems in order to improve operation of the system and . reduce infiltration/inflow. If you have any questions or need additional information, please let us know. I Sincerely, HOWARD R. GREEN COMPANY I ,~ I GJS:tw .. 066.2906,may 1326 Energy Park Drive. 51. Paul, MN 55106 . 6121644--4369 lax 6121644.9446 toll free 6001666-2923 I . I. CITY OF ARDEN IDLLS MEMORANDUM I DATE: June 9, 1997 I TO: Mayor and City Council I FROM: Kevin Ringwald, Community Development Director SUBJECT: Business License I The City has received an application for a business license for Natale's Caffe, Inc., located at I 3673 North Lexington Avenue for a cigarette license. Recommendation . Staff would recommend Council approval of Natale's Caffe, Inc. Business License. . .t . . I . I I I ~. ---- -- I I CITY OF ARDEN HILLS " MEMORANDUM I DATE: June 6, 1997 TO: Mayor and City Council (jJ I FROM: Brian Fritsinger, City Administra I SUBJECT: Resolution #97-31, Quad Master Agreement Amendment Reque~t I The Minnesota Amateur Sports Commission (MASC) is requesting several amendments to the Master Agreement in order to conform to the Anoka County Financing Agreement. I Background The City originally approved the Master Agreement for the four-sheet ice arena at its January 27, I 1997 meeting. All of the conditions of this approval have been met. Over the past several months, MASC, Community Representatives and others have been " working on the preparation of a facility design and the issuance of bonds for the project. The Board of Directors is expected to give final approval on the design at a June 16, 1997 meeting. The bonds have been issued with a closing date scheduled for June 19, 1997. I As a result of the bond issuance, Bond Counsel has recommended several amendments to the Master Agreement. I What are the Amendments to the Master Agreement? It is necessary for all parties to the Master Agreement to execute an amendment with the I following provisions to conform to the Anoka County Financing Agreement. (See Exhibit k) A. Include concession and sponsorship revenues in the annual budget as per I financing agreement. IILE.I.c I B. Add language to preserve the tax-exempt status of the Bonds. IILE.S C. Change in capital improvement reserve. I I1I.G.l.e How do these Amend~enb affect Arden Hills and Participating Communities? I In discussing these amendments with other cities and Mark Ruff, Financial Advisor for Ehlers & Associates, the consensus is that these amendments are positive for the participating cities. t' Specifically, the amendments give us greater flexibility on the amount of concessions to be used towards debt service. I - - - I Memorandum - Resolution #97-31, Quad Master Agreement Amendment I Page Two - June 6, 1997 -. Prior to the amendments, the budget and debt service was based strictly on the hourly rate being charged for ice time. The amendments allow the debt service to be paid with combined revenues from hourly rate and concession sales. I What was the Total Amount of the Bond Issued? The Anoka County Housing and Redevelopment Authority issued Ice Arena Revenue Bonds in I the amount of $8,440,000. This is an increase in the preliminary estimated bond issuance of $7,400,000. The Council might recall that the original Master Agreement included language I allowing bonding in an amount not to exceed $9,000,000. As a result of the bond issuance being less than the previously approved level 0[$9,000,000 the City Council is not specifically taking any action on the increase in bond size. I What Caused the Increase in the Project Cost? Several items have caused the project costs to increase. Primarily, the cost increase is due to the I incorporation of some of the design criteria MASC obtained on its tour of similar facilities in Canada and on the East Coast. Specifically, the two primary reasons include: 1. A larger concession area with the restaurant equipment being purchased by I MASC rather than leasing the equipment from a vendor. 2. The building size has increased. - What is the Proposed Proiect Design? Exhibit A shows the current design proposed for the four-sheet ice facility. The design is not I drastically different than that initially presented to the City Council in 1996. Staff has been serving on the Architectural Review Committee, and does not have any specific concerns or comments about the design. The "SAMN" group has expressed some concern about the size of I locker rooms # 15 and # 16, but these concerns are not significant enough to create any problems related to the support of the proposed design. The changes in design are primarily intended to I improve the operating efficiencies of the facility. Other changes are cosmetic in nature, such as the main entry area, and also more user-friendly, including meeting rooms, locker room sizes, etc. I Recommended Council Action The Council is asked to consider the adoption of Resolution #97-31, approving an amendment to I the Master Agreement with the Minnesota Amateur Sports Commission for the construction and operation of a four-sheet ice arena. Attachments I 1. Resolution #97-31 2. Certification Form I 3. Amendments (Exhibit A) 4. Design Plans (Exhibit B) -- 5. Sources and Uses Document (Exhibit C) I .' STATE OF MINNESOTA I COUNTY OF RAMSEY .- CITY OF ARDEN roLLS RESOLUTION NO. 97 - 31 I A RESOLUTION APPROVING AN AMENDMENT TO THE MASTER AGREEMENT I WITH THE MINNESOTA AMATEUR SPORTS COMMISSION FOR THE PARTICIPATION IN FINANCING, CONSTRUCTION AND OPERATION OF A FOUR-SHEET ICE FACILITY I WHEREAS, the City of Arden Hills, ("City"), as part of the SAMN Coalition, ("Cities of Arden Hills, Mounds View, New Brighton and Shoreview"), has executed a Master Agreement with the I Minnesota Amateur Sports Commission, ("MASC"); and WHEREAS, an amendment to the Master Agreement is necessary to conform to the provisions I required by the Anoka County Financing Agreement; and WHEREAS, the City has reviewed the project design documents and approves the conceptual I design plans dated May 9,1997 and May 15, 1997. II NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA that it approves the First Amendment to the Master Agreement, and authorizes the Mayor and City Administrator to execute this amendment and the I certificate relating to the Master Agreement for the National Sports Center Ice Arena. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN roLLS I THIS 9TH DAY OF JUNE, 1997. I DENNIS PROBST, MAYOR ATTEST: I I BRIAN FRITSINGER, CITY ADMINISTRATOR I ~ I -.--.- I ~ Certificate Relating to the Master Agreement for the National Sports Center Ice Arena The undersigned authorized representative of the City of Arden Hills, ("City'') is authorized to execute this certificate, and certifies to the Minnesota Amateur Sports Commission ("MASC"), I Anoka County, and the Anoka County Housing and Redevelopment Authority that: 1. The City has entered into the Master Agreement dated as of January 1, 1997, and I the First Amendment to the Master Agreement dated as of June 1, 1997. 2. The City has reviewed the design documents consisting of four pages, including a I main floor plan dated May 15, 1997 and an upper floor plan, cross section and elevation dated May 9,1997, as prepared and submitted by the MASC, and has approved the conceptual design as required under Section IV of the Master I Agreement. 3. The City consents to the collateral assignment of the Master Agreement from the I MASC to the trustee for the bonds issued to finance the facility by the Anoka County Housing and Redevelopment Authority. I 4. All conditions precedent to the perfonnance and effectiveness of the obligations of the City contained in the Master Agreement, as amended, which are established Ie in the Master Agreement, as amended and the authorizing resolutions of the City and internal agreements for the facility have been satisfied. I I BRIAN FRITSINGER, CITY ADMINISTRATOR Date I I (Seal) I I I ,. I Uts/U4/97 14:29 FU 7855699 NSC 1410071016 .' I 0 - . ~XH,8Ir A ~. I/~ . TBIS I'IaST AMENllMDlT TO MASTER AGP~~ shall be I ..ffco:ti.~ as of the fiat day uf JWIC. 1997. and Is macl~ aqd eIIlI:rcd iDIo by and ~ tile Stale ofMhmeaoea a<:tiDg by and lI1l1Ju:m Ibc Mirmc&oca A1'Dareur ~ Cormris.<inn l"""Mtrc tefme4 to as "MMC"). the City ofMollllds ie9t, Mimlesota, II pulilical subdivision oflbe SnItt< of MiIlnesola (hereinafter . n:Ceacd to as "Mowuis V1CW"), the City of ALIIco Hills. MinDesota. a politiClll sabdiVi.<inll of tbc Swa ofMi0ne60la (hentiD.Qflerretcncd to as 'Arden HiIIs"), !he City oCNc;w BrichIon. Minnesota, a polirirJIl stlbdMsiOll of 1he Stare of MiDnesaIIl (he:eiaaftw =fc4cd to as "Nc..- Bti:hwu"). the Ci1;y of S~, Minnt.<Ota. a I pnfiliea1 subdivision of the State ofMimlcsoCa (h=inafb:r 1'I:fi:m:d to as "SlMl:viIlw"). (Mollllds View, Arden H1.lls, New &isbtound Shmeviow mfmed to ~ eollcctivelyas "SAMN"). Ramsey CoIIDly. a Jl<llitia,r sllbdivisioa of lhe Swa ofMiunesol:l. (bemIlIlfter lllfcncd lD as "Ramsey OlW1ly"). tbc Ci1;y of I Blaine. MilmCSOta, a.palirica' Sllbdivisioll oCtile Swa ofMinm:sola ~ rcCc=d.to as "D~").lWli lh: City of CoOD hllids. M'mne.<olTll. A poUtinl subdMsion oflb. StMe ofMiDnesota ~ICfi:m:d ro as 'Cuou RlIpids') (each of1lle panies heretn nthtr Iban MASC and Ramsey County coUecUvoIy I mfcm:d to bm:inas die 'SlIbdivisioIlS1. WiTNESSETH: I ~ tlIe paI:lies beretn CIITel!',d iIlto.thaI eerrain Maslu ~ cffa:liY<: Ju1Wy 1, 1997, itl culI"~'li"D with the COIIStJ:uction ad oper2tinll of A four sUct~ areuaattbc NariOlllll Sp0tT3 Ccntcr(liK: "I'adlliy"); and Ie WBEREAS, pamwltto die: Mloil<:r ~ MASC eDteIl:d mEn a Pinaneine A~ dated. May 13, 1997 with the AAoka. County IIoUJiDl; and ItedevelOpwcm Authority aM AlIOlI'a Cmmty pWSI.lallt to which bonds are beiag I issued aad the pma::cds \oaucli lu MASC Icr the collStlUCtlon of the Facility; IIld 'WBEREAS. Arlicle VTT nftht: Master "~tDtnt provides in part tb:ot 'Ir is ''Ilntood !bat ADob. OlWIlJ JJJ>LY ~ pledges ofreVClllleli 1\I<Zived rmr.manT I to !be Mastar Apemeat and COVOIllmts in COD","~'l with the iinaDcliIg of Ibt: Facility. SIll;h covenanlJ<, to the _t iIlcOlJ$jsrent with thii Most>or AS""'IlHl11t take ~ ove..l!ili; Master AIIIeemen.t:" an4 I '\VRIlRt:4S, the pArties bemo wish to amend !be Mulot ~t in ~ ' ~ to .lIIll.kc it WIl>i:;teDt wirh the COVetlllllt1l and cnnditinn. in Thf< I:'inaDdng ~t. I NOW TRF.Rl!l"OBE. the pames Ileteto ~ a.,aree T~llf The M3srer Apeme1It 1& heteby _ded as follows: 1. P~b n i$lD!l\D.ded by the addllion of a jl8Tl1grnph at tile eDli tilereofto ~ I lIS follows: ' , "~ l'artif$ hcrebv ~knnwleil~ t'h~, n~it'he" Afttllr1l (nnn(y flOt' the ^nnkn. ~t'Y Rqp:sma and R.~oment Atdhuril~ shalt h~Vl!: 'A~ I nhli~ ~mVlde himd ::cing ~Wling~~ds Qr~'" rurfh~dis:bunemenr.orpro sonf~' ntt'cr;. nrfthf': ' I FIm Amendment to Mi$l8t' Aqteement Jung4.11lO7V'- it I u 06/04/97 U:JO FAX 7855699 NSC I4i 008/016 I' .-... _. [ fY..... a IT A ~. 7./1.f ~ tHlA~ill"~~litytl> "'lVl'-"'Y{eJ-:mv~ I .t: such . as.' 1 0 fan1l1'empmvidf!hnnt1""~"'r In additioD mclllOtiD J1mfV"'~" aftfteJ'.)fl"',..AMr......~ tLc ~t!!; ~:rM~~tv;;:~.~~ I . ," IIa. ofrhe dmIm ...""""'''' ...""""" to Itllhe pre . rpar.a~h." 2. Paragraph In. E. 1. c. is ......ndP.d to read as fnnn"',~7 I "c. Bndfet- MASC .w.n ~--abmiI a proposed annual hndget O'....;,.aftft refo:md to as the . AImu4l B~:a. to die Doard llI: ~l120 days before die bcgIDalnr nf I a new caleudaryear ezejftalret~to asthc "FJ:I;W YCilf"). SUch Aiwulll BlIdiet sbsII illd1l4e 811 hnarly mre (tile .~ Hourly Rsre") to be dultpl fOr ice $~ r;or.al at akvc1sudllhat pIOjeaed GuaranrbM .Ket:ltal. 'nrnt'IYI bIlK tM 1n'tInllDt of ~v pmicctod CO"t'W':lsion Mld I ~ ((ev!!nllfl!t ::I!i: tL!fInM ;" "'''f~ Finaa~ A.atIIIfIo~t QI'DoI!'r MASC. Anon S:OUlln' alllllhc An~ka County Hnncirtlt' :mil "'''''''''eIqp_nt Anthmn;y d3tM M,,-v n. 1 <J')7 Wnfi""11v nbll:J='l Qy MASC for.lhe ,;.....1 vea. itrta.M.i. 1IIiU ~ adeq_ to pay all ~ng I Expenses, lIS dcfiac:d below, and Bouu:E&peIISCS fort!le foUOw!llgl"iscal 'Y E'!l11". In .,III/lion. the AIlnaal budget sbllll establish tCD!.1l ~ ror its liillI: lIbove and beyoncl tile 10.400 Gn31'!lllteeil Rental Houn ( "OffPerak RenlaI Rarcs ") which $hoIl be sufficieul w produce IIlcome !rom sucb off I peaIr:_talllSasear1easte.taal colbe30<litinapl ~~lfanY, llIlliUibutable to sueh off peak usa.,<<e. }On!' P1l1pOses of this Agrcement, "0pc:raIing ~-es. sballbe lJeline4 as all costS of op""'l'lftg aDd mainrai:JWIg the Facility, including the fuaurc$llIld . m=l Rqaimi .. Ihcn:fote. and aIlllcposits required tn npetlltiDg reserves;bJ; shall not indndc lh<. costs of pmmoOoo and.~ .",.(;n.riqn of spcdaI eveors In tile fadli1y spousored orOT!:""l""A by Or on bcbaIf ofMASC. If~ 10int BWIll. cjerP....;ft., that the OperllIing F.rl""'ses are not masOJlably necessaxy I to OJleralC!be ~ m.,."dM, !he 1uwLB=d may olllea to rile pmllOsM budget at 60 days prior to the begilllling of II IlCW Fiscal y=. Ifthe1ointBoard does not llI1ceac:n0l\ 10 Oi!jecl:tDtbeproposed OperacUlg ~ orithin GO daJs priur w lht: IIeW :f'b;gil Year, the I OpEnliQg Expenses lUlcl the Amluol Budget shall be dc=cd to be y,PNftG by lbe Join!: Boatd. IIId dI8 Guar.lnl'eet1 Helmy.a- for the F'lSClll ear shall be "~-'''''''-d Ii) be approved. lIllhc eveut tbat MASC 8IId the Boaal. are Wlable Ii) agtee after all paMeS b4ve tIJllde their best effotts. the question of I ~leues6 oft!le budget ,hall be submitted 10 binding arbitcition with lh<. 0fIice of Altcmalive Dilipllll; &.wllllion in the Swe Bun:au of MedialiOIl SetViCilS. The proposed Amlual BlIcIgct, lIl1d the Gucu:llDII:el1 HolltlY Rate lncInded thereill. Sl'Iall be in effect as of the first day of the I Fiscal Yearin thec:vtllL tIJllI.~y lItbi.twioJI.bereunderis not compleled a. of the ~ of the FiSCIl!. Y=_ MASC mcmben on the loinr Bwnl ~hal1 DOtbc permined to V1)1? on tIleAImual Budget as board rnembeG." I 3. Pangraph mB. sllllll be _~,to add II pilIlI;APh 5 1ll read; "S ("'nnfT::llm Dr nlhcr use::urrnemenm hv the ~ ~rn fur tee I :-;=~ ":=::==~:'~~":=~tnl~ d....tPr7n:n-dlallhcCC11'b'3t:tDr ~ tw! a~nr wnnTtI h"vp' sa". ;:Irlvfl'.lV! I I'lrM A" o.oltJtnenllO Ma$'ler AQreen1If1l JtJne 4. 19;7VarsiQn ,. I 78--699 "SC r.!I009/016 06/04/97 14: 30 FA.! "., _ I: . .-.- ,- eAHIGIT A I ~ . impact: on the "'r~Aft\pt nRnltl': of an.. bonds issued by Anok3 ~ the I ~=o;ooft~~~~~:"t,:: ;;:R~:'~;;' Jifcon 1aIb1d1 Jhe radlrrv;~ l~. .. I 4. 1'anIpph m. G. 1.0 sba11 bo IlRll:I1Ckd to ft:ad; (e) All GwlPI,f-u RemallDcome aIld Off.PeR/(, .~ 1Dcome and any proceeds ofbllSiDess inteauption iDsutaacc (and to lhc c;~ of any shonfalls, any I ollter ICYelIue.<i adVllnced by MASC pursuant to p=pph ee) sball be applied in the faUowiq o1deJ: of priutity: (1) 1IIOlli:b!y Pa.rrnent Tn ~, TIU_lIll4e.: tbio SOlId Do~15 of 1/6 of tho 1Ic:a.t iDt=.It~)1IlelIt aud 1IU for tIJc 11m priDdpal payment flip tIP-hr seMce On m., bonds; (2) ,mouthIy J.l"-)'1t'lcnt to 1he Trus= 1IIIlb' I the DoDd noc...."'nlS for 1'llSlOI3Ilon oflhe dehT SeMCe resel'Ve faad for the BOG&, if --.-.ty; (3) mollThly ~t .U~ ,gOO Lu lhlo Ttustee 1III4er dlc Bond ' Docama.IS tor deposit to ~impn>v_trcscr<c bcld ~ the TIllS" .....t. I ~!w~%l~~:SFa:~M7re:;~': and Is '1ll'r.""I",.d at SZ$o,OOO (4) the paytnc'.nl QfOpenl:i.Qg Cosl3 ~3c:iIity; (5) tho Gl:CnmnlnriOQ of ill opeBtiD& C05l$l...:v.. to M IleId by MASC in the I amnmll of $sou,OOO (live 1niDdn:d 1ho,us:md doll.Gts); (6) deposit to rhct=letll~1luu fund uuda:lhc Bond ~ on Man:h , of. eacb. year of.y amounts not applied ilUl""o:dllr1c:e -with StWpal1Iglapbs (1) Ihruudl (5) as oime end of previon~ Fi~1 YeMfuc acm",,,l.hnll. in a bond NdemptiOIl. fund. FWlds in tb~ bond I mden.vtiun fund may be used to cure deficienr.tes in subpaxapph (2) to tbe CXWlt other xe.sene funcJs Ilt'C insl1fliQcot, or be llIlplied to die early redemption ofBon<k, a. difP.t1t'./l by MASC with the CODCW1IO!lce of i\noIm ColZllty. .. ~~:3re1r"llJUlY~-=~~ ' m.' one Ill! bindin.r all of the DlIlties hcr:cIo. notvJitbstllnd;n.. rIlsr all =1Ii'" are not &illll-.v \0 orii:!'in31 or the ~ml!. eonntt:rnart I . 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TO ORDERlROLL CALL 1 Pursuant to due call and notice thereof, Mayor Probst called to order the City Council Worksession at 4:50 p.m. Present were Councilmembers Beverly Aplikowski and Dale Hicks; 1 City Administrator, Brian Fritsinger; City Accountant, Terry Post; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; Parks & Recreation Director, Cindy Walsh; and Administrative Secretary, Sheila StowelL Councilmember Paul I Malone arrived at 4:55 p.m. and Councilmember Susan Keim arrived at 5:00 p.m. APPROVAL OF MEETING AGENDA I MOTION: Hicks moved and Aplikowski seconded a motion to approve the meeting agenda for the June 16, 1997 Worksession as presented. The motion carried unanimously 1 (3-0). CITY ISSUES - SHORT TERM I. a. 1998 Budl!:etlCa"ital Improvement Plan (CIP) City Administrator Fritsinger provided an overview and presented revised 1998, and the I longer range 1998 - 2002, CIP recommendations, along with various issues and legislation impacting the 1998 budget as a whole. Detail sheets for each proposed project I were provided for assisting in future scheduling of replacements. Mr. Fritsinger noted that the CIP for the Pavement Management Program (PMP) reflects 1 the total cost of anticipated PMP, including the PIR/assessment portion of the budget, with the various funding sources provided. 1 Staff reviewed department-specific budgets. Discussion included the Parks and Recreation Department budget, an annuity plan as it relates to the General Fund and Park Fund playground structure acquisition and replacement, establishing a more aggressive I trail expansion program, and boulevard tree planting and maintenance issues. Council consensus was that this was not a budget or policy-related item, and directed J staff to review the City's existing boulevard tree permit policy, right-of-way issues, snow removal and storage, and prepare informational guidelines for residents regarding minimum standards, and suggested hardy tree varieties. 1 Additional budget issues were presented and discussed by respective stafImembers, Mr. Ie Fritsinger advised Councilmembers that stafIwill be evaluating the CIP in more detail as it impacts the overall 1998 budgetllevy, and will continue to refme the document for final presentation to the Council at the July 21,1997 Worksession. I ,- -'1 DRAFT ARD~ HILLS CITY COUNCIL WORK-SESSIQN lUN.!i16. 1997 2 I City Accountant Post reviewed recent state legislation which compressed property tax -. rates for commercial/industrial properties, and discussed the impact on Arden Hills due to . our larger commercial/industrial property base. Mr. Post also referenced recent legislation increasing the City's portion of Public Employee Retirement Account (pERA) contributions. . b. Gateway Business District (GBD) Community Development Director Ringwald provided a status report and reviewed key I elements of the Gateway Business District's ongoing property acquisitions negotiations. 1. Naevele Purchase Al!"reement . Mr. Ringwald summarized the Purchase Agreement for acquisition of the Naegele property for Council review and comment. 2. Sale orCitv Land (Kern Millinl!" Site) . Mr. Ringwald summarized the ongoing negotiations and proposed sale of the . former Kern Milling site for Council review and comment prior to providing the document to Welsh Companies. 3. Welsh Develllpment Agreement el Mr. Ringwald summarized the draft Development Agreement for Council review and comment prior to presentation to Welsh Companies. Mr. Ringwald reviewed . various portions of the Agreement language related to Tax Increment Financing (TIF), project timing, assessments and other items. Councilmembers commended staff on their management of the project to-date. . c. Water Meter Bids . Public Works Superintendent Stafford reviewed the four bids received by the City on Friday, June 13, 1997 for the proposed replacement of water meters throughout the City. Mr. Stafford, and City Accountant Post will use the 60-day evaluation period to continue I their analysis of the bids and provide a formal bid award recommendation to the Council at the July 28, 1997 regular meeting. . d. Local Performance Aid (LP A ) City Administrator Fritsinger briefly discussed recent legislative amendments to the I Local Performance Aid program, and sought Council direction as to whether it wished to participate in the 1998 program, and if so, what service program on which to focus. Discussion included the possibility of focusing on the I-35W Corridor Coalition I activities, including the recent GIS program. Council directed staff to review long-term _I ramifications on the City not participating in this program at this time, with the option of future participation. . I' -, DRAFT . ARDei HILLS CITY COUNCIL WOl.\KSESSION - Jt.JNJ;; J 6. 1997 3 .e CITY ISSUES - LONG TERM I a. TCAAP 1. EDA PIanninlr Studyl Alliant Techsvstems . City Administrator Fritsinger requested Council direction regarding facilitation of TCAAP, Phase II, planning activities. Councilmembers and staff had previously identified TCAAP as one of their 1997 priorities for continued monitoring, but I not as a program requiring active staff involvement. Recent developments and conversations with Alliant Techsystems have moved this item to the forefront, . and staff sought Council direction on the level of activity Council preferred for the remainder of 1997, and the resultant affect on current staff workload. . Discussion included congressional action required, overall planning pursuits, retrocession activities, financial participation by Alliant Techsystems, long-term infrastructure development, budget implications, Economic Development . Administration funding, and staff time constraints. After discussion, staff was directed to contact Alliant Techsystems and pursue a .e three to six month delay in planning activities to allow staff completion of various current projects. Further discussion will take place at the July 21, 1997 Worksession. - - MISCELLANEOUS Lake .Johanna Volunteer Fire Department. MeetiDl~ Notice - City Administrator Fritsinger polled Councilmembers on their availability for a joint CitylFire Department meeting on Thursday, June 19, 1997, as notified by Lake Johanna Volunteer Fire Department (LJVFD). The purpose of the meeting was to begin negotiations regarding the renewal of the joint agreement for fire protection services. Due to the late notice of the meeting, and pursuant scheduling conflicts, no Councilmembers were available to attend this joint meeting sponsored by LJVFD. Residential Fire Mr. Fritsinger advised Councilmembers of a home fire which occurred on Sunday evening, June 15, 1997. Mr. Fritsinger advised that, due to the suspect origins of the fire and condition of the house, condemnation proceedings may be required. Staffwill monitor the situation and apply code enforcement as deemed necessary. Quad Ice Arena Mr. Fritsinger advised the Council that the City of Arden Hills, along with the entire e SAMS group representing area cities, were now the official owners of the fourth rink at the Quad Ice Arena. Mr. Fritsinger stated that he had pursued previously voiced Council concerns regarding concession sales and their application to outstanding debt service. DRAFT >- '. AlU1EJ'I HILLS CITY COUNCIL WORKSESSIQN - ru~H;; 16. 1997 4 I With all cities in agreement that stronger language needed to be included in the el agreements to clarify this application, the management board had initiated a Letter of . Understanding which will be drafted and made part of the Master Agreement documentation. Vacant Property/Car Sales I Councilmembers addressed several code enforcement issues regarding vehicles for sale on vacant property on Hamline Avenue and on New Brighton Road. Staff was directed to . review the areas in question and enforce codes required. Lawn/Garden Watering Ban . Discussion ensued regarding the possibility of implementing a watering ban this summer. Consensus was that staff would continue monitoring the situation and take the initiative to advertise a watering ban, if they deemed it was necessary at a later date. I Graffiti Staff was directed to identify costs for labor and materials for clean up of recent graffiti in . the area, for possible restitution. ADJOURN el MOTION: Malone moved and Aplikowski seconded a motion to adjourn the meeting at 7:58 - p.m. The motion carried unanimously (5-0). - - e I , CITY oF ARDEN HIllS PAGEtOF3 I / ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT THE 06f3fJ/97 COUNCIL MEETING Ie I CLAIMS PAID SINCE LAST COUNCIL MEETING (06109197) !',',Clt;:'.'",','!','(lL,llA'Ul.I."VBNOO!l.,........'.........,...., ",.....'.........,....,.,.,....,....,... .,....,....,....,...,.....,.",.,.,...,..,I"AMOVNT'J,',',.~.",.....................'..........,......... ,..........,... ,..,....,....,....,., '...'.. , ,','.,."'.",,1 I 1 1 12269 06{13/97 Public Emplovees Retirement Association 2,485.79 First June Pavroll 12270 06/13/97 ICMA Retirement Trust - 457 1,401.92 First June Pavroll 12271 06/13197 State Capitol Credit Union 3,166.03 First June Pavroll I 12272 06/10197 American Medical SecurilV 440.14 Dental Insurance June 12273 06/10197 Petty Cash 206.42 Replenishment of Petty Casb Fund 12274 06/10/97 United States Postal Service 400.00 "Postaee bv Phone" Office 12275 06/13/97 Sensible Land Use Coalition 35.00 Meetine, 06125 - Rinewald I 12276 06/16/97 AT&T - Kansas CilV 22.56 Current Invoices - Lone Distance 12277 06/16/97 Terrance R. Post 82.29 Reimbursement - Mileaee and Meetine 12278 06/16/97 Brian Fritsineer 218.26 Reimbursement Mileaee and Meetinl!S 12279 06/18/97 Midwest Aspbalt Comoration 604.34 Road Materials W!Discount I 12280 06/18/97 Northern States Power Company 1,599.71 Current Invoices 12281 06/18/97 US West Communications 849.19 Current Invoices 12282 06/18/97 DCA, Inc. - FSA Department 588.24 Reimbursement Day Care, Walsh - PIR #12 I 12283 06/'liJ197 Cedar Lake Farm 51.75 Summer Playoround Trip - 06f}fJ 12284 06/'liJ197 Wild Mountain 96.00 Summer Plaveround Trip 06f}fJ 12285 06127197 Public Emplovees Retirement Association 2,483.88 Second June Pavroll 12286 06127/97 ICMA Retirement Trust - 457 1,401.92 Second June Pavroll Ie 12287 06127/97 State Capitol Credit Union 3,166.03 Second June Pavroll 12288 06127197 Intn' Union of Operatine Eneineers 175.00 June Payrolls 12289 06127/97 Public Emplovees Retirement Assn. IIns.) 57.00 June Pavrolls, July Insurance 12290 06127/97 United Wav of the St. Paul Area 26.00 June Pavrolls I 1 1 1 Subtotal Paid Claims 19.557.471 I Paid Claims From Above - 19,557.47 I Add Unpaid Claims, Page 3 of 3 - 66,436.00 Total Accounts Payable Claims I for Council Approval, 06/30/97 - 85.993.47 I I Note: Cbecks for unpaid claims totaling $70,228.35, were mailed on June 10th, 1997 after approval at the June 9th Council Meeting. They were cbeck numbers 12228 - 12268. This sequence corresponds to unpaid temporary numbers Tl - I T41. Check numbers 12225 - 12227 were used for align- ment. """"'" Ie I I CITY OF ARDEN fiLLS PAGE20F3 I ACCOUNTS PAYABLE CLAIMS REPORT . TO BE APPROVED AT 06130/97 COUNCIL MEETING . I UNPAID CLAIMS REGISTER: I :~'*'I,(X;nA11l:1"VBNDOII."""""""""""""""AMQUNT,!"",COMNBNTS"'""""""","""',}},}"",,,}}},"'I TOOl 06/?lJ197 A & L Sunerior Sod Comnanv, Inc. 116.98 Sod - Renair Boulevards T002 06/?IJ197 A-I Hvdraulic Sales & Service 268_~7 Vehicles #8 and #20 - Renair Parts T003 06/?lJ/97 Abdo, Abdo, Eick & Mevers 800.00 Audit Services for Year-End 1996 I T004 06f?lJ197 Animal Control Services, Inc. 92.00 Do~ 1 Cat Enforcement, OS/28-06/06 T005 06f?lJ197 Aoole Business Forms, Inc. 631.95 Utility BiDin. Statements & Enve100es T006 06f?lJ/97 AT&T Wireless Services (Phoenix) 54.94 Current Invoices I T007 06f?lJ/97 Anne Bonnell Beane 28.00 Refund - Summer Plavl!round T008 06f?lJ/97 Biffs, Inc. 50.26 Portable Toilet - "Dav in the Park" T009 06f?lJ/97 Bradle" & Deike, P.A. 837.50 Le~a1 Services, Mav - Gatewav District #2 T010 06f?lJ/97 Brock White Comoanv 473.30 Graffiti Remover and Sealant Hose I TOl1 06f?lJ/97 Lu Ann Brunn 200.00 Janitorial Services - City Hall, 06/15-07/15 T012 06f?lJ/97 C & N Sewer, Inc. 35.00 Refund - Sewer Permit #2693 T013 06f?lJ/97 Carlson &uinment Comnanv 225.81 Rental - Pressure Washer (Graffiti) T014 06f?lJ/97 Circle Pines Ceramics 431.33 Suoolies for Ceramic Class I T015 06f?lJ/97 CO;:;;-orateEXOress 310.19 Various Office Suoolies T016 06f?lJ/97 D- Rock Center & Small Enaine 51.07 Catch Basin Renairs T017 06/?lJ/97 Davies Water Eouioment Comnanv 375.73 Suoolies - Reoair Tons & Uds (Water Dept.) I T018 06f?lJ/97 E-Z ReCvClin~, Inc. 4,714.00 June Service T019 06f?lJ197 Earl F. Andersen, Inc. 390.12 Eight Park Signs 3,007.34 Install Rubberized Surface - Perry Park TOO0 061?JJ/97 Ehlers and Associates, Inc. 2,684.75 Fiscal Consultant, Mav - Gatewav District #2 I T021 06f?lJ/97 Fra-Dor Black Dirt & Recvcle 40.00 Black Dirt - Boulevard Sod . T022 061?JJ/97 Frattallone's Hardware Stores 18.65 Mav Purchases - Public Works & Parks T023 061?JJ/97 Joan Furlon~ 28.00 Refund - Summer Plawround TOO4 061?JJ/97 GallSoher's Service, Inc. 320.61 MavService Public Works & Perry Park I T025 061?JJ197 Glenwood In~lewood 22.74 Mav Service T026 06/?JJ/97 'GOOber State One-Call, Inc. 87.50 Mav Service TOO7 06/?lJ/97 W. W. Grain.er, Inc. 102.44 Extension Cord and Vehicle #5, Jack T028 06/?lJ/97 Jill Herrin.shaw 50.00 Refund - Softball I T030 06/?lJ/97 Howard R. Green Company 22,229.96 En2ineerin. Services - Mav T031 06/?lJ/97 ISN (lndenendent Snort Network) 2,466.00 Softball Umnires T032 06/?lJ/97 Kinko's 159.11 "Hillhwav 96 Task Force" - Copies I T033 06/?lJ/97 Knox Lumber Comnanv 350.68 Concrete & Sand Mix - Public Works & Parks T034 06/?lJ197 Deanne Kuhv 32.00 Refund - Tennis T035 06/?lJ197 Larkin, Hoffman, Dalv & UndOren 1,011.20 Le.a1 Services, Mav - Gatewav District #2 T036 06/?lJ/97 Sarah Us 23.00 Refund - Tennis I T037 06/?lJ/97 LTG Power Enuioment 70.92 Chain Saws and Oil T038 06/?lJ197 Midwes(A;;;;J,a1t C,..,.noratiOll 85.50 Road Materials - WIDiscount T039 06/?lJ197 Mike's Tree Service 1,029.00 Tree Removal - Hazelnut Park T040 06/?lJ/97 MN Recreation & Park Association 45.00 Workshoo - Walsh I T041 06/?lJ/97 MTI Distributing Company 13,742.99 Toro Workman Model 3200, Groomer Attach. {2,7oo.oo Trade-In CUshman 1'042 06/?lJ197 Northern States Power 380.54 CUrrent Invoices I 1'043 06/?lJ197 OYVO'en Service Comnanv, Ine. 36.75 Renlace Oxwen CVIinders T044 06/?lJ197 Peterson, Fram & Bergman, P.A. 671.00 Legal Fees - May 4,176.90 Prosecution Fees T045 061?JJ197 Pitney Bowes 165.32 Meter Rental 07/16-10/15 I I I ITotal, Palle 2 of 3 Carried Forward --- 60,424.451 """"'" I- I I CITY OF ARDEN IDu.s PAGE30F3 I , ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 06/30/97 COUNCIL MEETING I- I UNPAID CLAIMS REGISTER (CONT.): 1--:#,I"QtiOAllkl,}!llllilOOR, """""""""""",','",'l,AliIOtI1il'l\I/-'","""""""""""'""""":::"""""""""""1 I I I T046 061:JJ197 Ramsey County 37.20 Election Post Card Mailing 900.04 Diesel Fuel and Unleaded Gas - Mav T047 061:JJ197 Rent All Minnesota 124.80 Rental of Concrete Mixer - Hazelnut Park I T048 061:JJ197 Kevin Rinl!Wald 53.64 Reimbursement - Milea2e and Meetin2 T049 061:JJ197 Ssfety- Kleen 99.84 Disposal of Hazardous Materials T050 061:JJ/97 Sam's Club 192.04 Miscellaneous Suoolies T051 061:JJ/97 Serco Laboratories 459.00 Water Tests - June I T052 06/'!IJ197 City of Shoreview 2,391.01 Surin. C1eanuo Dav T053 06/'!IJ197 Marv Alice Slick 28.00 Refund Summer PlaVlUOund T054 06/'!IJ197 Suan-On Incorporated 62.15 Ma2Det and Sockets T055 06/'!IJ/97 Standard Serin. of Minneaoolis 175.72 Vehicle #109 - Leaf Kit 1 Plowin2 I T056 06/'!IJ197 State ofMN - CPV ProlUam 350.00 CPV - Annual Membersbio T057 06/'!IJ197 Julie Stein 50.00 Refund - Basketball T058 06/'!IJ197 Sheila Stowell 80.38 Reimburse Milea2e & Council Suoolies I T059 06/'!IJ197 Surolus Services 80.00 Four Used File Cabinets T060 06/'!IJ/97 Tar2et Stores 40.37 Suoolies - Park Deot. and Recreation Deol. T061 06/'!IJ/97 Timesaver Off Site Secretarial 77.75 Council Meeting - 06109 134.50 Plannin. Commission - 06/11 I- T062 06/'!IJ{97 Triarco Arts & Crafts, Inc. 193.80 Summer PlaYlUound Suoplies T063 06/'!IJ{97 Viltin2 Industrial Center 99.52 Safety Gas Cans T064 06/'!IJ/97 Cvntbia Walsh 87.85 Reimbursement - Milea2e T065 06/'!IJ197 Wheeler Lumber Ooerations 293.94 Treated Timbers - Hazelnut Park I I I Subtotal, Pa2e 3 of 3 - - - 6,011.55 Pa2e 2 of 3 Broullht Forward - -- 60 424.45 I Total Unnaid Claims 66 436.00 I I I I I I- I .N..... .1,...,..' ~ ~ lS ;; ~ <l <lll :l C\I '.' 0 0 06 ff'll 0 C Cl IS r;.O - ' ~~ ~ ~ ., N ~ .... .... . .~ ~ .,1"..,..','.., < ll.. .'..' ~ - '. ,j,I~~lS" !~~.* .~~~..~, ~~~~~ "~.~ ,1lI-cD ~ ~ ~ . ..,. > ~ ff'll '.1,',' " ~ '" "'". " ~. .... .,lll",.".. ...... ;- ("'l 1""1 M ,-,. ...,. ...,. GO 0\ 'Oil 0) ,-- ... M ("'l "',. ~ ~ ::'i ~:o ~ It... 00 6 ,C."..'. .~ ~ ...B,.,.. 11~...,,',',. .."1.'.. ~J 8 <I '" ~ u. ''!l'' Ii o . 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J J! ~ ~ I- ou. :::I"".':,:,.,::,-b:,::,~ ~ 8 ::: 8 ~ ~ 8 ~ 8 2 8 v g :8 S 8 c: 2 2 2 a 8 2 ~ ~ :!!: 2: ~ S 8 8 ~ g ~ ~ ~ ~ to- ,... 8 0 goo 0 _ ~ _ 5 0 g 0 2 8 0 2 ~ 5 ~ 8 _ ~ ~ ~ ~ iil iil ~ ~ ~ Iii . Iii Iii . ~ Iii >- :,:':.:.:;: N N N N N N N N N 11"1 .... ~ ~ ~ .... .... ~ .... ... ... ... ... ... ... ... ;:f .... ... ... ... ... ... ... ... ... ... ... ... I- I:~'.QI ~;l; ~ :ll ~ lli 8: ~ ; r: ~ ; ~ 1I !; ~ ~ :;: ~ ~ ~ ;l; ~ ~ ~ ~ 8: iil ~ S ~ 3 ~ ill ~ ~ ~ ~ " ',::"'"',.,',..',....,,,,,., to- to- to- to- II'- r-- to- .... to- to- to- t"o to- r- to- to- to- to- po. to- to- r- r- t"o t"o .... to- to- t"o to- to- to- to- to- t"o t"o t"o .... I ..... ',i~ ...................................... --------- I" - I CITY OF ARDEN HILLS ,. MEMORANDUM DATE: June 23,1997 I TO: M.y....d City COO". .@ I FROM: Brian Fritsinger, City Administrat r SUBJECT: A Resolution Calling for a Public Hearing in the Matter of Gateway I Business District (GBD) Improvements, Fourteenth Street NE I Background At the May 27,1997 regular City Council meeting, the City Engineer was authorized to prepare plans and specifications for street and utility improvements in the Gateway Business District. I The engineer continues to prepare these documents as it relates to the 1997 phase, Fourteenth Street NE. I The developer has petitioned for the 1997 phase and, as a result, a Chapter 429 Assessment Hearing does not need to be held. The assessments will be addressed as part of the Developer's Agreement with Welsh Companies. City staff has met with the developer and discussed the Ie proposed improvements and related costs. As indicated in the attached resolution, a public hearing on the improvement project is necessary, I and proposed for the July 14, 1997 regular City Council meeting. I Recommendation Staff recommends the adoption of Resolution #97-33 entitled, "A Resolution Calling for a Public Hearing in the Matter of Gateway Business District (GBD) Improvements, Fourteenth Street I NE." I BF/sls I I I ~ I - '"I STATE OF MINNESOTA' I COUNTY OF RAMSEY .. CITY OF ARDEN HILLS RESOLUTION NO. 97-33 I A RESOLUTION CALLING FOR A PUBLIC HEARING IN THE MATTER OF I GA TEW A Y BUSINESS DISTRICT (GBD) IMPROVEMENTS FOURTEENTHSTREETNE I WHEREAS, Resolution No. 97-20, adopted by the City Council on April 14, 1997, ordered a I Feasibility Report to be prepared for various street and utility improvements related to the Gateway Business District (GBD); and I WHEREAS, said report has been prepared by Howard R. Green Company/MSA Consulting Engineers with reference to the improvement of Fourteenth Street east of West Round Lake I Road; and WHEREAS, Resolution No. 97-29, adopted by the City Council on May 27,1997, accepted the ~ Feasibility Report and ordered plans and specifications to be prepared for said proposed improvements; and WHEREAS, the report provides information regarding whether the proposed project is I necessary, cost-effective, and feasible; and WHEREAS, the developer has petitioned for the improvements to Fourteenth Street NE. I NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills, I Minnesota: I I. The City Council will consider the improvement of such street in accordance with I the report and the assessment of abutting property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of$I,195,280. I 2. A public hearing shall be held on such improvement on the 14th day of July, I 1997, in the Council Chambers of the New Brighton City Hall, 803 Fifth Avenue NW, New Brighton, MN, at 7:30 p.m. .. I I" ..... I Resolution No. 97-33 Page Two June 30, 1997 " 3. The City Clerk! Administrator is hereby directed to cause a notice of the hearing to I be published once in the official newspaper at least two (2) weeks prior to the hearing, and to provide ten (10) days mailed notice as required by law. I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS ON THIS 30TH DAY OF JUNE, 1997. I I DENNIS PROBST, MAYOR I A TIEST: I BRIAN FRITSINGER, CITY ADMINISTRATOR Ie I I I I I I I t' I .. ~ .'. . PETITION FOR LOCAL IMPROVEMENT . 10 /; s- 19 "P .. City of Arden Hills ..,t-JJi"S . - State of Minnesota . . . To the City Council of Arden Hills. Minnesota: . III . ,~i ,"~ "'- ill . III IJ-Mh-rt'll1 c+ 5u;, HY' ".{ -Rv 'Ctk1/Mt\/1f1 ...."'-"-4 ,,~, " .f-h Gt."11" , Cf,..-1h {'-P't' .:'l '" ~~, . .,.1/1:J0' t III EACH OWNER FURTHER AGREES. in consideration of the City action at our . request to cause construction of the above-described improvement. to pay such sums as may be determined by the City to be a fair and reasonable III apportionment of the costs of said improvement. .. Signature Print Name Descri pt i on of Itm Date of Owner of Owner ~roperty lit . b/21 /"17 bY~ Ztll6cS .:It.:aL" + 1. b e:.v.P. ~ /)wu. ~..L.L.(.. ~&lf e..., Ut.r. .. 2. ( 3. . 4. ... 5. 6. . .. 7. III 8. 9. . 10. .. Examined. checked. and found to be in proper form and to be signed . i by ~he owners ~f the above-stated quantity of property affected by the ~ ~ maklng of the lmprovement petitioned for. Ci~ . If . ~ -- L.... 0-1 . . .-.. --~.' _.--.-- ......-..- .' v I CITY OF ARDEN IDLLS It MEMORANDUM I DATE: June 30, 1997 TO: Mayor and City Council I FROM: Kevin Ringwald, Community Development Director~ I SUBJECT: Amended Joint Powers Agreement, Ramsey County GIS Users Group I Request The City Council is requested to approve the amended joint powers agreement for the Ramsey County GIS Users Group (Exhibit A). I Discussion As with most joint powers agreements in takes several attempts before all the attorneys of the I respective parties are satisfied with the wording of the document. The Ramsey County GIS User's Group is no different. The changes which are being suggested in this amendment are for Ie the most part very straight forward. The first area of principal change is in Article III, Section 2, which requires the Member (ie., the City) to appoint one Director and one alternate to serve on the Board of Directors. The second area of principal change is in Article VIII, which discusses I the resale of other Member's data. Buded Imnact I None. Recommendation I The Staff recommends that the City Council authorize the Mayor and the City Administrator to execute the attached Amended Joint Powers Agreement. Also, appoint one Director and one alternate to sit on the Board of Directors. I I I I t- I I f,'PH61T A 'k I It Ramsey County GIS Users Group June 10, 1997 RECF\\lFr.. TO: Members of Ramsey County GIS Users Group I FROM: Cliff Aichinger, Chair, Ramsey County GIS Users Group J\J\'{l ;) 1997 I ' ~~ jl,\\\ltl' l\\\.~2 SUBJECT: Amended Joint Powers Agreement for the Ramsey County GIS 00 Group I Enclosed is a copy of the Joint Powers Agreement (JPA) that your organization signed earlier this I year with marked deletions/additions and modifications as well as a clean version for execution by your organization. Please ensure that your City Manager/Administrator, Mayor/ChairlPresident, Elected Officials (which ever apply) receive the copy of the amended (JPA) for signature at the I earliest possible council meeting agenda or board meeting. The JP A was amended after considerable input from current and potential organizations so that the I document could satisfy the legal requirements of all our organizations. This is the final version of the JP A during this current year of operation, however, in subsequent years, we may see fit to further modify the JP A. Ie Thank you for your cooperation and patience over the months while this document was being drafted I and presented to your organization for approval. Please call David Windle at the City ofRoseville on 490-2219 or myself on 777-3665 if you have any I further questions. I Yours Sincerely, I ~ I Cliff Aichinger, Chair, Ramsey County GIS Users Group I I Tuesday, June lO,l997M:\DJW\Word\UserGroup\.JPACorrecl:ionsLetterforSigningJunc 10. 1997.doc t- I ~ JOINT POWERS AGREEMENT c. I AMONG I MEMBERS OF .. THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP I This JOINT POWERS AGREEMENT (AlP"eement). which shall have an effective date of JanuaQll 1997 is entered I into pursuant to the provisions of Minnesota Statutes Section 471.59 between I body politic and corporate under the laws of the State of Minnesota and other bodies politic and corporate under the laws of the State of Minnesota for the purposes offorming the Ramsey County Geographic Information System Users Group hereinafter referred to as the "Users Group". I ARTICLE I. INTENT OF THIS AGREEMENT: I In 1995, an alliance was formed between public agencies interested in using Geographic Information Systems (GIS) I and data created and maintained by Ramsey County. This agreement is intended to enable those parties who are part of the Users Group to be represented by the Users Group for the purposes of undertaking negotiations and transactions with Ramsey County and any other body politic. ~ ARTICLE n. DEFINITIONS: I Section 1. Members are deemed to be those local units of govermnent, special purpose govermnent units, I local agencies and the Ramsey Soil & Water Conservation District who have executed this Joint Powers Agreement and have paid 1 cq..j~jt, fees as provided in Article X I Section 2. Affiliate1 Mcmbc.l$ are those county, regional, state and federal agencies, local govermnent organizations with regional jurisdiction, and local government cooperative organizations, non-profit orianizations I and educational institutions with direct or indirect involvement in RalliS..} Cv....l} GIS activities. Affiliate membership must be approved by the Board. Affiliates M......b.... are non-voting participants and are not eligible to serve on the Board. I SCGtlOIJ J. A~$()(.41t ~f,",.aalA...llJ &1'-' tlJvk. pJ~"a1.' 5G....LOa 'olnpcu~",,~ :..uv~t""d b] c hfc.lnbti to pQ.ll:....~f'At(. :,1 LtG ~.l.::t G1VWY ~...l1d vylJ.v ",lSI"'..... tv paj ICqu.L,~L\" fC<.&, A.1bodAh..~ cu""' d""""l.l.l""d to b(" l'l('ht-vVt~l:&g. PA.1L.",,;yculb Q.ud U-l\,t uvL I di~bk to b('l v(. 011 [1:1" U;\Cl GIOUji DOcud VfO:H..",lva",. (See by-laws) I Page One -- I I 1(8 ARTICLE m. USER GROUP STRUCTURE: I Section I. The Users Group will be governed and managed by a Board of Directors ("Board"). It Section 2. One Director will represent each Member organization. Each Member orianization shall aoooint one Director and an alternate to serve on the Board S""'hou J. D~-x.to~.!t n~ll h" 5,1..x.ttd. ~l tll.... di~.........l~.....u of "lldl ~h..uibWl ....6(.11...:~....d. Section "].. The Board shall also have the followin2 officers: a Chair, Vice Chair, Secretary AIld Treasurer. I ~d. .. r~....dl Ao"'ul. Section 5.! . These officers I'v~,l;OIIS are elected annually by the Board. Section 62. These officers "v"t;v,w are undertaken on a voluntaJy basis without pay. I Section 'f 2. A quorum will consist of at least a t\\O-t1.;,ds one-half attendance of full membership of the Board. Section & Z. Decisions will be made by majority of the quorum. I ARTICLE IV. DUTIES OF mE BOARD OF DffiECTORS: I Section I. The Board shall meet at least two times per year. Section 2. The Board shall conduct an organizational meeting no later than 30 days after the effective date of this I Agreement. The meeting will be called for the purposes of electing the 2f1kg positions of Chair, Vice Chair, Secretary llIll1 Treasurer ~.d r;,~al A6~"t. This meeting will allow the adoption of by-laws and other procedures governing the conduct of its meetings and its business as it deems appropriate. I Section 3. The second mandatoIy annual meeting will be called by the Board to detennine the User Group Budget, review the operating procedures within t1.~ Jv;'.l P v"~" thia Agreement, and approve agreements with Ramsey County for the purposes of GIS data exchange, data access, data delivery and the updating of physical features. ~ Section 4. The Board shall approve and adopt the formula for the distribution of costs associated with access to Ramsey unty GIS data and for the updating of physical features. This formula will mill! be reviewed annually by the Board. Section 5. The Board shall arrange for and facilitate regular meetings of the User Group and for User Group activities. I Section 6. The Chair presides at meetings of the Board. The Vice Chair will preside in the absence of the Chair. The Secretary is responsible for recording the proceedings of the Board and conununicating these proceedings to all Member organizations. The Treasurer is responsible for the funds and fmancial records of the Board. I Section 7. The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group. Disbursement will be made in the method prescribed by law for statutory cities. Section 8. The Board may take such actions as it deems necessary and convenient to accomplish the general purposes I of this Agreement. Section 9. The Board shall purchase liability insurance on behalf of the Users Group to insure against liability of the Users Group and its constituent Members Section 10. The Board may: I (i) enter into contracts to carry out its powers and duties. in full colIlPliance with llrtY colIlPetitive biddin2 requirements imposed by State or local law. (ii) provide for the prosecution, defense, or other participation in proceedings at law or in equity I in which it may have an interest; (iii) employ such persons as it deems necessary on a part-time, full-time or consultancy basis; (iv) purchase, hold or dispose of rea1and personal property; I (v) contract for space, commodities or personal services with a Member or group of Members; (vi) accept gifts, apply for and use grants or loans of money or other property from the state, the United States of America, and from other government units and may enter into agreements in connection therewith and hold,.use and dispose of I such money or property in accordance with the terms of the gift, grant, loan or agreement relating thereto. (rill aoooint a fiscal aient. t- Page Two I c..f(e ARTICLE V. NEW MEMBERS: __m ',. 1 Section 1. Those writs of government mw are not part of this initial Agreement may join aSiMembers of the Users Group . at any time. I Section 2 To become a Member, li,y) ........IIIgoCG to a local unit of ~ovemment shall adQpt II resolution and shall sign the CWTent J.....;..ul P ...,n"l~ Agreement. Section 3. The New Members will pay the current one-time membership fee and the datal exchange fee due for the Year .. in which the new Member is ioining as set bv the Board in Article IV Section 4. as calculated bylthe current formula. Fees ....ill not be pro-rated for new Members who Jom after January I of each year. i. ARTICLE VI. GIS DATA TO BE SUPPLIED BY RAMSEY COUNTY: I Section I. It is the intent of this Agreement that the Users Group will negotiate an agreement with Ramsey County for the exchange of County GIS Data with Members at a preferential fee structure. A component of the fees will apply to the I maintenance of digital physical features ouly after these features have already been updated from 1996 aerial photography. Section 2. The GIS Data should consist of the following components: (i) The Ramsey County Digital Base Map as generated and maintained by the Department of Public Works. I (ii) The Ramsey County Attribute Data Base as generated and maintained by the Department of Property Records and Revenue. (iii) The Physical Features File as generated and maintained by the Department of Public Works. I Section 3. The Board will negotiate on behalf of the Members for the cost and method of access to this data. 1lly Bv~ d .......1 b.. !/II:i.,Ei.:d liS 10 Prior to each annual pa.vmenl to Ramsey County the Board shall determine whether it is satisfied ....ith the conterit, accuracy and timeliness of the data Iv t,y .ul'plicd provided to date and make a determination if further pl\.vmenl shall be I m&k. ARTICLE VII. GIS DATA TO BE EXCHANGED AS PART OF rIDS AGREEMENT: I Section I. -I< Members will agree to exchange any GIS data with Ramsey County and with any other reQllestin!! Member 0. A:ffiIi.." M....bcI for-its the requestin!! oarties owo use where that QlS. data has been in some way derived and developed from the County GIS Data $ul'l'l;..d as a result oflhis Agreement or future agreements between the Users Group and Ramsey County. eJ -I< Members will agree to exchange with Ramsey County and with any other Member v. Affilial\.I.ly"mel, any attribute data that it has created and maintained where that data can be associated to a parcel using a parcel identifier.-1\: Member~ wiH also agree to exchange any building permit data deemed by Ramsey County as necessary for the identification of future physical feature data I base updates. Section 2. The Board will negotiate with Ramsey County on behalf of the Members in all matters deemed necessary relating to supply of GIS data generated by a Member. I Section 3. Any costs associated ....ith t1" 5ul'pl) of a Member suoplving data to Ramsey County or to anv other Member ~') U",." a.wl' My...t,y.~ shall be for access and delivery of that data only and not for any costs associated with the development of that data. I ARTICLE VIII. DATA ACCESS AND USAGE: Section I. All Members shall have equal rights to access Ramsey County GIS Data. I Section 2. Data generated by Ramsey Cowtty and provided to Members may not be sold by Members in it.. orieinal form to third party agencies. However, a..h. "'U] k~.:d b) u t1';'d pli1C] a Member mav allow use of the oril!inal data bv a third party I for specific contracted pmposes Data generated by Members and provided to Ramsey County may not be sold by Ramsey COWlty in its oriiPnal form to third party agencies. However, Ramsey County mllY allow use of the oril!inal data~) h~ .cl.ld by a third party for specific contracted purposes. I Section 3. D4tA ~I.~"'~ hvul ~C1Cvl.Wl) CISDab1 bI 1M"] ~I~_ m~] b" ~old 01. ~A~6~ b] th."lI91~abc. of tilG U~wJ~ G"....I.&}o' b... A tl~d pQ&t). Data which results from enhancement by a Member of Ramsev C01mtv GIS Data received pursuant to this Al!Teement mav be sold or exchan!!ed by this member to a third partv. I Section 4. All members will adhere to future Users Group license agreements for County or other agency GIS data. S"""hol.l S. A!.:tU\,o~ i..t....iiihwJl ......lH uol h"""" '"^""''''.. b... R:....uucy COI.loL..l) CIS DAta """'''''''joIl ..1.~" ~..u..",b..J b} .. ~l....utb....1. to ~,dab.. toW t'w.t of 41nOjC....lloUAI. A~"^,~&,,, Goub&<'tcd &~~1:U....",. (See by-laws) -- Page Three I - I' ARTICLE IX. l;)ATA SECURITY: ~ I All Members of the Users Group agree to abide by the data privacy and data security standards of the supplying agency when using data made available by that agency. It ARTICLEX. FINANCIAL MATTERS: I Section 1. The fiscal year of the Users Group is the calendar year. Section 2. The Board shall adopt an initial budget and must thereafter adopt an annual budget prior to July 1 of each year for each succeedini year. The Board will give an opportunity to each Member to comment or object I to the proposed budget before adoption. Notice of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each Member organization. Section 3. Operational costs shall be shared according to a method agreed upon by majority decision amon~.l I .Q(the Board of Directors. The costs could be met by membership fees. These costs could include Users Group administrative costs, purchase of liability insurance and others as appropriate. Section 4. Membership Fee: I Members a.1d A.,....,,,;,de Me'ht..e., ~i:II_,^, mwJ..to pay a one-time membership fee of $500 to the Users Group for the calendar year 1997. The amount of this fee will SWl be reviewed and set annually by the Board of Directors for new Members. I Section 5. Data Access and Physical Features Maintenance Fee: Members will man commit to a three-year payment of data access and physical features maintenance fees except where a one-year limitation is imposed by State Statutes. Ramsey County will charge the Users Group on an annual I basis for unlimited access to the Ramsey County GIS Data. This fee will be paid to Ramsey County by the Users Group on behalf of the Members on an annual basis. The amount to be paid by each Member will be determined by the Board vfD;,cGtou and will be reviewed annually. ~ Section 6. Special Projects Assessments: embers who wish to enter into special projects and consultations shall present proposals to the Board for review. I Examples of special projects could be cooperative training or consortium purchase of software. Upon approval by the Board, those Members who are part of the project will be assessed to meet the cost of the project. Section 7. Billings to the U,,,,, G10...p Members are due and payable no later than 30 days after mailing. I . In the event of a dispute as to the amount of a billing, a Member must nevertheless make payment as billed to preserve membership status. The Member may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the I Member Director. Failure to pay a billing within 120 days is grounds for termination of membership, but the Users Group rights to billingreceive payment are not affected by the termination of membership. I ARTICLE Xl. TERM Section I. This Agreement shall be in force through December 31, 1999, or until superseded by another I agreement. Section 2. Based on the annual review of the operating procedures within the Job.ll Po..",~ Agreement conducted by the Board vfD;'""lOU, a new Jo;,1l Po..ed Agreement will be developed and circulated at least three I months prior to December 31, 1999 and be agreed upon and signed on or before December 31, 1999. I t- Page Four I - -------- ------ - --------- ft{A ARTICLE xn. TERMINATION: -- - ,. 'I Each member shall have the right to terminate its membership and participation in the Users Group with or without cause by formal resolution ufll." b.::.ti1d of the Member's organization and communicated to the Board i)1 writinl!. However, the Member is still obligated to its 'IoU' ....It financial commitments Illlh... t;'"... of U~~"l;u" of Ill.:...lb". ~lhp I for the year durin\! which termination of membership occurs. These commitments include: .. (i) any balance of the Data Access/Physical Features Maintenance Fee. This commitment applies to all Members. (ii) any balance owing on Special Projects Assessments. This commitment applies to Members which have entered into any special project agreement(s). I Termination of membership prior to expiration of the Aweement shall make a local unit of 110vernment ineli~ible to re-ioin as a Member under the current Aireement ARTICLE xm. DISSOLUTION: I Section I. The Users Group may be dissolved by a two-thirds vote of its Members in good standing. I Dissolution is mandatory when the Secretary has received certified copies of resolutions adopted by the governing bodies of the required Members requesting dissolution of the Users Group. Section 2, In the event of a dissolution, the Board must determine the measures necessary to effect the I dissolution and must provide for the taking of such measures as promptly as circumstances pemUt, subject to the provisions of this agreement and law. Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the I Users Group will be distributed among the then existing Members in direct proportion to their cumulative annual contributions. If those obligations exceed the assets of the Users Group, the net deficit of the Users Group will be I charged to and paid by the then existing Members in direct proportion to their cumulative annual contributions, ARTICLE XIV. ACCESS TO DOCUMENTS: Until the expiration of three years after this Agreement terminates, the Users Group shall make available to the .. Member organizations and to the State Auditor, a copy of this Agreement and books, documents, accounting I procedures and practices of the Users Group relating to this Agreement. ARTICI,E XV. HOLD HARMLESS: I Section I. Each Member agrees to defend, indemnifY and hold the other Members harmless from any claims, demands, actions or causes of action, including reasonable attorney's fees, against or incurred by such other I Members, arising out of any act or omission on the part of the indemnifYing Member or any ofits agents, servants or employees in the performance of or with relation to any of the work or services provided by Members under the ~~~~~~ I Section 2, Nothing in this Agreement shall constitute a waiver by either Members or the Users Group of any limitation ofliability under Minnesota Statutes Chapter 466. SECTION XVI. EOUAL EMPLOYMENT OPPORTUNITY: I Section I, The Members and the Users Group agree to comply with all federal, state and local laws, I resolutions, ordinances, rules, regulations and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national origin, sex, sexual preference, marital status, status with regard to public I assistance, disability or age, Section 2. When required by law and requested by the other party, the Users Group shall furnish a written __ affirmative action plan to the Members. Page Five I I:: SECTION XVll. DATA PRACTICES: 7//1 I. Section 1. All data collected, created, received, maintained or disseminated for any purp.ose in the course ither the Member's or the Users Group's performance of this Agreement is governed by the Minnesota I Government Data Practices Act, Minnesota Statutes Chapter 13, and rules adopted to implement the Act. Section 2. The Members and the Users Group agree to abide strictly by these statutes, rules and regulations. I I I I I I Ie I I I I I I I t- I Page Six ----- - ------ 8(B 'c '. IN WITNESS WHEREOF the parties have caused this Agreement to be executed on this _ day of I '. 1997. . I I ORGANIZATION Approved: . By: ( Mayor I Chair I President ) I By: I ( City Manager I Administrator ) I .. I I . I . . June 10. 1997 Mo\D1WIWPOOCSIUSERGRP\JPACXN.DOC I Page Seven -- I - ------ I" - I CITY OF ARDEN HILLS , MEMORANDUM DATE: June 25, 1997 I TO: Mayor and City Council I FROM: Brian Fritsinger, City Administratoce I SUBJECT: Certification of Local Performance Measures for Local Performance Aid Payable in 1998 I Background During the 1996 Legislative Session, the State adopted a law which provided for a new state aid for all cities beginning in calendar year 1997. This new aid was called Local Performance Aid I (LP A). I Minnesota Statutes, Section 477A.05, provides for LPA. In order to qualify for this new aid, a city must have a system of performance measures for services provided by the City, and must regularly compile and present these measures to the City Council at least once each year. In order '- to qualify and receive LP A in 1997, the City indicated to the State it was in the process of developing a system. I The City still does not have a specific system of performance measures in place for the overall . organization, or a specific budget area. By adopting the attached resolution, the City is committing to preparing a system for 1998. Staffhas begun working with other cities to discuss I methods of measuring performance. The League of Minnesota Cities (LMC) has been in contact with the Minnesota Department of Revenue on this issue. LMC representatives recently recommended that cities consider LP A no differently than HACA or LGA. In other words, the I City develops its budget and then subtracts the various aid programs to determine its final levy . It does need to specify the program to be the recipient of those funds, and develop a set of performance measures specific to that program. I At the June 16, 1997 City Council Worksession, this item was discussed and consensus reached I that a component of the I-35W Corridor Coalition be considered as a specific program area. After considering the various options, staff would recommend the City instead direct these funds towards partially supporting the City's share of the Ramsey County Contract Cities D.ARE. I program. For 1998, Ramsey County has proposed an Arden Hills amount of $18,723.85 for this program. Staff believes that this type of program will provide greater tracking and performance measurement opportunities. I The specific anjount ofLPA to be received by Arden Hills in 1998 is estimated at $12,122; an fI increase from $10,577 in 1997. Recommendation Staff recommends the adoption of Resolution #97-30, Approving Local Performance Aid. I - "I STATE OF MINNESOTA I COUNTY OF RAMSEY -. CITY OF ARDEN IDLLS RESOLUTION NO. 97-30 I A RESOLUTION APPROVING LOCAL PERFORMANCE AID I WHEREAS, Minnesota Statutes, Section 477A.05, provide for Local Performance Aid; and WHEREAS, in order to qualify for this aid, the City must develop a system of performance I measures in compliance with Minnesota Statutes, Section 477A.05; and WHEREAS, the City can qualify for aid in 1998 by having a program-specific system of I performance measures in place; and I WHEREAS, the City would propose that the City's allocated cost of Ramsey County Contract Cities DARE. Program be partially funded by Local Performance Aid; and I WHEREAS, the City of Arden Hills would like to qualify for Local Performance Aid. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Arden Hills, - Minnesota, that the City intends to fund its portion of the Ramsey County D.A.R.E. Program with Local Performance Aid, and will develop and implement a system of performance measures I for this specific program; and BE IT FURTHER RESOLVED, that the City supports the completion of the Certificate of I Local Performance Measures for Local Performance Aid Payable in 1998 and this document be forwarded to the appropriate state agency. I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN mLLS I ON TIDS 30TH DAY OF JUNE, 1997. I DENNIS PROBST, MAYOR I ATTEST: I BRIAN FRITSINGER, CITY ADMINISTRATOR -. I I" - I I 1 _ ~ 6 I~ . CO ~ ~ .. ::l- '" g,o .., ~ .c ~ 0 ~ .... "" .. I' 0 "" o ZOO '" ;:; = Z ~ Q. 0: ~ ,. o 0 o .......: ... ~ ~ .... ~ 1:z3 ~"" J:! . CO ~ ~ ~ ~ .. .."' >< ,,"''' .. '" 0: ~ J! .::< >< :::::> 0 I 00: UJ .....R = ill..... UJ UJ "'~ - _ ,. > W ,. ' . _< > 0'" . " ' ~. _ 0 , ,> "' ' 1_= ," <" " ~g: . . ! :!;..... .eo :0 coo ~ .., . - I~- .,~. ~ u" .~'" ! .' c ~ oj' ~ .'0 i' ~. ,." , E.' ;;. 8 E~ .._M' · ... .' I . _0. M' . .>, · 0 0 ... i'"'- .... 0' , o~ '0' h . e.' ~o ." · 't:.. o' . .M .. ' 0' 0 o' · -, _ 00_",0. " ," .' · ,. ~ _ , . " ._ .. . 0 . 0 " = · iii CD .;; ~ '" .!! e 13 co 8- E ~ co .0 gJ ~ (.) ,,- " . z .." ' .' · · ..," C)( 0 a. Cl~ dJ.2! dJ.o Q..c '" ~ .' 0'-' 0 _.0 E.... ' .- e dJ EO. C " ~ - '" u o' 0 0= 2.' · o' z I ...J o. . ." 8 ' · ,;..' 1: . · O' 00 .. _' ' .;;~ .0 0 o' · o. . . 0 ,-' 0 U 5 · c.. Q. dJ o"g.!l! :l E >" .10 ~ C ~". -co::>..~ .. U _ !! co" C Cl EO ~.c i - o' · .., " - -' · I .." ," .- - " -'" _ 0 . 0.".0 0 o' ' 1lI..J a: ::>" !!!",.o 0-,;; .... ~ '" " .. . , . . = ' .. 0 .' .=. . .' ='_ .. ." . 0 .... 0 .e '- '0 "- E 3: .... .Q E en ti '" __ . ..' 0 ..' 1_. =...,"0' =' ,,"0' eo .. ' _, o' 00. .' .. · o' .,." 0 ~., ., · . ..eo 0>. o. · Q lI.lE ffioE 5.c"'"' ..... Ii I" C 0 E "t:: dJ - . '-' - .. " ".,.oE'O' . ,'0' 00' '0 · ~:to: o~c. 'E:-oEo.". :lo'lii :!!<'- 8- ," .." ." 0 · ._:::::iI '-co C.E'_co ..0... -.. ... " og.., ,_. .. . .. " 0 . · " , " 0 · · '! .n 8.g.H~ ~. , E. _ 8. ;;..' -,. .E ' " _ .' 0'=. ..- 00 · "~,, -.0..... _::> - Co 0" "'1;:"- ~O-' C"'o II"l ",0 _"a 8 't"""....UJ "C !! 0 .'_ =E" - o. .,., .,;1 ," . · ;; 0= · · . · <.., ". < E .0. 0" .. · ..,,"':> ~dJ EQl-- ._.c ,..."" . ,,< . ~ ~;; ",.. .~8 li8" < s",:g.. ~ ~.9 co-oE'=' ,.0= ....J;:.s I " " 0.... dJ " 0" ~ .. "."' 0 ._. ,0" ,; 0" · .... ~ ., .'" 0.- ,.." _ w..... ~O" ,,~..o ~mo ~~ =- !_' _ o' ,.... ..t .." I' .":' '. oil'." ~,~ ,," ' , > < , , ~" . . . 0 < . 0 ' ." ~. o. .,"' .,~ ,- J> ' I" <' O. 0"" .~o .- 0 z'-' ..... 1;: eSSO :5dJ.l!l (II:!! ... . _ :: o.:ll :=.2' I -,.;" I ~. CITY OF ARDEN HILLS MEMORANDUM I DATE: June 23, 1997 I TO: Brian Fritsinger, City Administrator V\. I FROM: Dwayne Stafford, Public Works Superintendent SUBJECT: Red Fox Road "No Parking" Signs I Backllround The City of Arden Hills received the attached letter from Beth Mahalia, Site Services I Coordinator for Midway National Bank, requesting "No Parking" signs be installed by the City, in the area directly in front of the bank building. Ms. Mahalia has indicated that the bank has I been posting this area on their own, in the past with pedestal mounted signs; however, these signs keep disappearing. Truck traffic around this area is impeded by employees of the bank parking on both sides of the street near the comer of Red Fox Road and the Snelling Avenue I Highway 51 Service Road. Public Safe~ Commission .. The Arden Hills Public Safety Commission discussed this situation at their June 19, 1997, meeting. Chairman Delger recalled the entire area of Red Fox Road and Grey Fox Road may have been designated as "No Parking" at one time; however, the Public Works staff could not I verify this. Recommendation I The Public Safety Commission recommends the City Council approve installation of "No Parking" signs in the area requested by Midway National Bank. This would be on both sides of the street from the corner of Red Fox Road and the service road east approximately 300 feet. I !:&m I Total costs for signs and posts will be approximately $300. I I I ~ I ------- I' " I CITY OF ARDEN mLLS " MEMORANDUM DATE: June IS, 1997 I TO: Brian Fritsinger, City Administrator I FROM: Terrance Post, City Accountant@ I SUBJECT: Credit Rating Agency Recommendation Backlrround I Over the course of the last month, I have interviewed representatives from Moody's Investors Service (Pat South) and Standard & Poor's (Kevin Taylor) in regards to the City of Arden Hills re-establishing a bond rating. As you are aware, the City was previously rated A-I by Moody's. I Moody's Interview I Steve Apfelbacher of Ehlers and myself met with Ms. South at the Army Reserve facility in Arden Hills to provide an overview of Arden Hills, obtain information about Moody's and try to see how Moody's would react to different City financial events. At the conclusion of the Ie interview, I had the feeling that Arden Hills would be "just another credit" to Moody's and was generally not impressed with this organization. I Standard & Poor's Interview Steve Apfelbacher, Brian Fritsinger and myself met with Mr. Taylor at the Green Mill Restaurant in St. Cloud and followed the same interview format. After this interview session, I had the I feeling that Standard & Poor's was much more current on this market, and had a genuine customer interest. In short, I was much more impressed with this vendor than Moody's. I Recommendation I would recommend that the City of Arden Hills select Standard & Poor's as a bond rating agency to establish a credit rating for the City in anticipation of a likely 1997 bond issuance in I conjunction with Gateway Development activities. I anticipate the costs for such a rating to be approxirnately $4,000 and would ultimately be funded from Tax Increment Financing District No.2 revenues. I I I if I ---------- - -- -- 'I CITY OF ARDEN HILLS, MINNESOTA I DRAFT AGENDA FOR MOODY'S VISIT .. I. OVERVIEW OF THE CITY I A. Management Team I B. Mission & Objectives I C. Financial Position D. Planning ObjectiveslNeeds I E. Tax Base I I II. FINANCING NEEDS fII A. Welsh Tax Increment Redevelopment ProjecU $3-4,000,000 G. O. Tax Increment Bonds in Summer, 1997 I B. Development of former Arsenal Property I III. RATING DISCUSSION: I A, The City wishes to establish an ongoing relationship with a I rating agency and an analyst. Working with the same analyst over time leads to a better understanding of a community and I its challenges. What is Moody's philosophy? What Is the average length of time an analyst works in a specific region? I I -- I I' B. What are the three most important reasons why the City of I Arden Hills should select Moody's Investors Service to issue It its credit rating? C. Are you aware of how a Moody's credit review may differ from a Standard & Poor's review? I D. The City is planning major capital expenditures to develop the I former arsenal property. The timing for the Department of Defense's release of the property is uncertain and not predictable. How would you view the sudden release of the I property and the subsequent immediate issuance of a significant amount of debt? I E. Previously the City was rated A-1 by Moody's. Is there anything you have seen or heard today that would change the I City's previous rating? F. Assuming a similar rating, what criteria, ratios or parameters I should the City keep in mind for financing future capital projects? Ie I I I I I I I t- I -~- I CITY OF ARDEN HilLS, MINNESOTA I DRAFT AGENDA FOR MOODY'S VISIT .. I. OVERVIEW OF THE CITY I A. Management Team I B. Mission & Objectives I C. Financial Position D, Planning ObjectiveslNeeds I E, Tax Base I I II. FINANCING NEEDS A. Welsh Tax Increment Redevelopment Project! eI $3-4,000,000 G. O. Tax Increment Bonds in Summer, 1997 I B. Development of former Arsenal Property I III. RATING DISCUSSION: I A. The City wishes to establish an ongoing relationship with a I rating agency and an analyst. Working with the same analyst over time leads to a better understanding of a community and I its challenges. What is Moody's philosophy? What Is the average length of time an analyst works In a specific region? I I -- I I~ B. What are the three most important reasons why the City of I Arden Hills should select Moody's Investors Service to issue if its credit rating? C. Are you aware of how a Moody's credit review may differ from a Standard & Poor's review? I D, The City is planning malor capital expenditures to develop the I former arsenal property. The timing for the Department of Defense's release of the property is uncertain and not predictable. How would you view the sudden release of the I property and the subsequent immediate issuance of a significant amount of debt? I E. Previously the City was rated A-1 by Moody's. Is there anything you have seen or heard today that would change the I City's previous rating? F. Assuming a similar rating, what criteria, ratios or parameters I should the City keep in mind for financing future capital projects? Ie I I I I I I I .. I - -- -- ----- '. CITY OF ARDEN HILLS, MINNESOTA . DRAFT AGENDA FOR MOODY'S VISIT -. I. OVERVIEW OF THE CITY I A. Management Team I B. Mission & Objectives I C. Financial Position D. Planning ObjectiveslNeeds I E. Tax Base I I II. FINANCING NEEDS A. Welsh Tax Increment Redevelopment Project! ~ $3-4,000,000 G. O. Tax Increment Bonds in Summer, 1997 I B. Development of former Arsenal Property I III. RATING DISCUSSION: I A. The City wishes to establish an ongoing relationship with a I rating agency and an analyst. Working with the same analyst over time leads to a better understanding of a community and I its challenges. What Is Moody's philosophy? What Is the average length of time an analyst works in a specific region? I I -- I I' B. What are the three most important reasons why the City of I . Arden Hills should select Moody's Investors Service to issue its credit rating? It C. Are you aware of how a Moody's credit review may differ from a Standard & Poor's review? I D. The City Is planning major capital expenditures to develop the I former arsenal property. The timing for the Department of Defense's release of the property is uncertain and not predictable. How would you view the sudden release of the I property and the subsequent Immediate issuance of a significant amount of debt? I E. Previously the City was rated A.1 by Moody's. Is there anything you have seen or heard today that would change the I City's previous rating? F. Assuming a similar rating, what criteria, ratios or parameters I should the City keep in mind for financing future capital projects? .. I I I I I I I t- I - - -- ------- '. CITY OF ARDEN HILLS, MINNESOTA I DRAFT AGENDA FOR MOODY'S VISIT .. I. OVERVIEW OF THE CITY I A. Management Team I B. Mission & Objectives I C. Financial Position D, Planning ObjectiveslNeeds I E. Tax Base I I II. FiNANCING NEEDS ., A. Welsh Tax Increment Redevelopment Project! $3-4,000,000 G. O. Tax Increment Bonds in Summer, 1997 I B. Development of former Arsenal Property I III. RATING DISCUSSION: . A. The City wishes to establish an ongoing relationship with a I rating agency and an analyst. Working with the same analyst over time leads to a better understanding of a community and I its challenges. What is Moody's philosophy? What Is the average length of time an analyst works in a specific region? I . -- I I B. What are the three most important reasons why the City of I Arden Hills should select Moody's Investors Service to issue It its credit rating? C. Are you aware of how a Moody's credit review may differ from a Standard & Poor's review? I D. The City is planning malor capital expenditures to develop the I former arsenal property. The timing for the Department of Defense's release of the property is uncertain and not predictable. How would you view the sudden release of the I property and the subsequent immediate issuance of a significant amount of debt? I E. Previously the City was rated A-1 by Moody's. Is there anything you have seen or heard today that would change the I City's previous rating? F. Assuming a similar rating, what criteria, ratios or parameters I should the City keep in mind for financing future capital projects? Ie I I I I I I I t- I 'I CITY OF ARDEN HILLS, MINNESOTA I DRAFT AGENDA FOR MOODY'S VISIT .. I. OVERVIEW OF THE CITY I A. Management Team I B. Mission & Objectives I Financial Position C, D. Planning ObjectiveslNeeds I E. Tax Base . I II. FINANCING NEEDS A. Welsh Tax Increment Redevelopment Project! .. $3-4,000,000 G. O. Tax Increment Bonds in Summer, 1997 I B, Development of former Arsenal Property I III. RATING DISCUSSION: I A. The City wishes to establish an ongoing relationship with a I rating agency and an analyst. Working with the same analyst over time leads to a better understanding of a community and I its challenges. What is Moody's philosophy? What Is the average length of time an analyst works in a specific region? I I -- I -- .' e, What are the three most important reasons why the City of I Arden Hills should select Moody's Investors SeJ'\/ice to issue its credit rating? It C. Are you aware of how a Moody's credit review may differ from a Standard & Poor's review? I D. The City Is planning major capital expenditures to develop the I former arsenal property. The timing for the Department of Defense's release of the property is uncertain and not predictable. How would you view the sudden release of the I property and the subsequent immediate issuance of a significant amount of debt? I E. Previously the City was rated A.1 by Moody's. Is there anything you have seen or heard today that would change the I City's previous rating? F. Assuming a similar rating, what criteria, ratios or parameters I should the City keep in mind for financing future capital projects? Ie I I I I I I I t- I I CITY OF ARDEN HILLS, MINNESOTA I DRAFT AGENDA FOR MOODY'S VISIT .. I. OVERVIEW OF THE CITY I A. Management Team I B. Mission & Objectives I C, Financial Position D. Planning ObjectiveslNeeds I E. Tax Base I I II. FINANCING NEEDS A. Welsh Tax Increment Redevelopment ProjecV eI $3-4,000,000 G. O. Tax Increment Bonds in Summer, 1997 I B. Development of former Arsenal Property I III. RATING DISCUSSION: I A. The City wishes to establish an ongoing relationship with a I rating agency and an analyst. Working with the same analyst over time leads to a better understanding of a community and I its challenges. What Is Moody's philosophy? What Is the average length of time an analyst works in a specific region? I I -- I I' B. What are the three most important reasons why the City of I Arden Hills should select Moody's Investors Service to Issue It its credit rating? C. Are you aware of how a Moody's credit review may differ from a Standard & Poor's review? I D. The City Is planning major capital expenditures to develop the I former arsenal property. The timing for the Department of Defense's release of the property is uncertain and not predictable. How would you view the sudden release of the I property and the subsequent immediate issuance of a significant amount of debt? I E. Previously the City was rated A-1 by Moody's. Is there anything you have seen or heard today that would change the I City's previous rating? F, Assuming a similar rating, what criteria, ratios or parameters I should the City keep in mind for financing future capital projects? Ie I I I I I I I t- I ---- '1 CITY OF ARDEN HILLS, MINNESOTA I DRAFT AGENDA FOR MOODY'S VISIT .. I. OVERVIEW OF THE CITY I A. Management Team I B. Mission & Objectives I Financial Position C, 0, Planning ObjectiveslNeeds I E. Tax Base I I II. FINANCING NEEDS A. Welsh Tax Increment Redevelopment Project! .. $3-4,000,000 G. O. Tax Increment Bonds In Summer, 1997 I B. Development of former Arsenal Property I III. RATING DISCUSSION: I A. The City wishes to establish an ongoing relationship with a I rating agency and an analyst. Working with the same analyst over time leads to a better understanding of a community and I its challenges. What Is Moody's philosophy? What Is the average length of time an analyst works in a specific region? I I -- I I: B. What are the three most important reasons why the City of ~. Arden Hills should select Moody's Investors Service to issue its credit rating? C. Are you aware of how a Moody's credit review may differ I from a Standard & Poor's review? I 0, The City is planning major capital expenditures to develop the former arsenal property. The timing for the Department of I Defense's release of the property is uncertain and not predictable. How would you view the sudden release of the I property and the subsequent immediate issuance of a significant amount of debt? I E. Previously the City was rated A.1 by Moody's. Is there anything you have seen or heard today that would change the City's previous rating? I F, Assuming a similar rating, what criteria, ratios or parameters I should the City keep in mind for financing future capital projects? II / I I I I I I :. I . -..-- . ~ CITY OF ARDEN mLLS MEMORANDUM DATE: May 2, 1997 I TO: Brl~ F,iO;...,. City Admin.....'" ~ I FROM: Dwayne Stafford, Public Works Superintendent .\ . . I SUBJECT: Arden Hills Safety Manuals BacJqp-ound I The City of Arden Hills is required by state and federal laws to have a safety program in place to provide each employee with a safe working environment. The City is also required to provide proper safety training and the necessary safety equipment to each employee to make their jobs as I safe as possible. During a recent inspection of the City of Arden Hills facility the Occupational Safety and Health I Act (OSHA) consultant informed the Public Works Superintendent that the City of Arden Hills safety program was not in compliance with OSHA requirements. The information in the City -- program was only general and not specific to the City of Arden Hills. The Public Works Superintendent has reviewed safety information from many sources and has I put together the attached programs to comply with OSHA requirements. Programs will be updated as needed. I Recommendation The Public Works Superintendent recommends Council approve the four (4) safety programs attached. The Public Works Superintendent will then act as the City Employees Safety I Coordinator and implement the policy's immediately. I I I I " I - I" I " I CITY OF ARDEN HILLS "A W AIR" PROGRAM I (A Workplace Accident and Injury Reduction) I EMPLOYEES SAFETY MANUAL I I I .. I I Adopted by the Arden Hills City Council I June 9, 1997 I I I I fA I _______.m_ ~_..._- - I TABLE OF CONTENTS I -. SECTION I BACKGROUND AND INTRODUCTION 1 SECTION II STATEMENT OF POLICY 2 I SECTION III SAFETY COMMITTEE 3 SECTION IV FUNCTIONAL RESPONSffiILITIES 4 I A. Employee 4 I B. Supervisor 4 C. Department Heads 4 I D. Safety Committee 5 I E. Safety Coordinator 5 I F. Accident Review Committee 5 SECTION V SAFETY REGULATIONS 7 eI A. Medical and First Aid 7 I B. Fire Protection 8 C. Housekeeping 9 I D. Vehicle Operations 10 I E. Personal Protective Equipment 11 I F. Motorized Equipment and Power Tools 14 G. Mowers 14 . H. Hand Tools 15 I 15 I. Ladders J. Tree Trimming Operations 16 I K. Work Below Surface 17 -. I --..- I I ,. SECTION V CONTINUTED L. Work Above Surface 17 I M. Welding 18 N. Cylinders Used in Welding 18 I O. Drill Press 19 I P. Heavy Equipment 19 I Q. Floor Grinder 20 R. General 20 I S. Safe Lifting & Carrying 21 I T. Office Workers 21 SECTION VI DISCIPLINARY ACTION 23 Ie I . I I I I I fI I ------ -----_-.-_._---- I SECTION I BACKGROUND AND INTRODUCTION I The occupational Safety and Health Act for the State of Minnesota was signed into law on May -- 23,1973. The law includes the state, counties, towns, cities, school districts and other governmental subdivisions within the state. Prior to enactment by the State of Minnesota on May 23, 1993, the responsibility of enforcement I of the Occupational Safety and Health Act was the responsibility of the Federal Government. Within the State of Minnesota, the areas of safety inspection were carried out by the State I Industrial Commission. Lack of personnel at both the Federal and State level allowed unsafe conditions to prevail in the public as well as the private areas of employment. The law requires that: Every employer shall furnish employment which is safe for employees . engaged therein, shall furnish and use safety devices and safeguards, prescribe hours of labor reasonably adequate to render such employment safe, and shall do every other thing reasonably . necessary to protect the life, health, safety and welfare of such employees and frequenters. The State also requires by law that each employee shall comply with occupational safety and I health standards and all rules, regulations and orders issued pursuantto this act which are applicable to his own actions; and conduct. No employee shall remove, displace, damage, destroy or carry off any safety device or safeguard furnished or provided for use in any I employment or place of employment or frequenter of such place of employment, or fail to follow or obey orders, and to do every other thing reasonably necessary to protect the life, health, safety and welfare of such employees and frequenters. ~ Any employee or representative of employees who believes that a violation of a safety or health I standard exists that threatens physical harm, or that imminent danger exists, shall inform his supervisor or department head of the hazard. If no action is taken in a reasonable amount of time, the employee may request an inspection by giving notice to the commissioner of such I violation or danger. Any such notice shall be reduced to writing, shall set forth with reasonable particularity the grounds for the notice, and shall be signed by the employee or representative of employees. A copy of the notice shall be provided to the employer or his agent no later than the I time of the inspection, except that upon the request of the person giving such notice, his name and the names of individual employees referred to therein shall not appear in such copy or on any record published, released or made available. I Employees are encouraged to report violations and unsafe conditions, and no employee shall be discharged or in any way discriminated against because they filed a complaint or reported a I violation of unsafe conditions. Since the City of Arden Hills is held responsible for all accidents, and has provided safety I equipment for all employees where hazards exist, it now becomes necessary to implement the Safety Policy described above and to enforce the use of this safety equipment. I I -- I I ~ SECTION II STATEMENT OF POLICY The City of Arden Hills recognizes the importance of the health, safety, and welfare of each of its employees and to the level of efficient services it provides for its citizens. The purpose of this I safety manual is to institute a basic plan of accident prevention. Employee injuries and accidents mean waste and untold suffering for the injured person and I his/her family. Waste not only in loss of tax dollars expended for lost time, compensation P!!yments, and repair costs; but it may also mean diminution of the employee's ability to realize his full eaming capacity through permanent or extended temporary disabilities. Individual and I family suffering resulting from a disabling injury are recognized as a primary loss to the employee so severe that no dollar value can be placed on it. The loss of limb, impaired vision or I other crippling injury are often sobering examples of a neglectful attitude toward safety. The success of any safety program, however, demands more than basic rules and plans. It must I become a living, workable program through cooperation and support of all levels of management and employees. The Superintendent of Public Works for the City of Arden Hills shall also serve as the Safety Coordinator. The responsibilities of the Safety Coordinator, the department and I division heads, the supervisors and employees have been defined so each will know what is expected. lilt The importance of safety consciousness must be emphasized in every task performed. It may be instilled by an acute awareness on the part of department and division heads of their primary responsibility in the safety program; and their obligation to effectively place it in operation I through their supervisors. Compilation of accident statistics and recognition of job hazards mean little unless they are made I a useful tool from which to build a preventive accident program for the future. I The contents and procedures of this manual should be widely publicized, among all employees. It shows management's concern for their safety and welfare, and every employee should become familiar with the operation of the program. I Any further questions relative to the procedure of this manual should be directed to the office of the Safety Coordinator. I I I , 2 I -- ----.-.--- I SECTION III SAFETY COMMITTEE ~ The Safety Committee shall consist of the Safety Coordinator and one employee from each of the following City departments: City Hall, Public Works, and Parks. The Safety Committee shall meet at least monthly and whenever any Safety Committee member I calls a meeting. The functions of the Safety Committee are as follows: I I. Review and evaluate accident reports monthly and make recommendations to I management for corrective action. 2. Each member of the Safety Committee shall act as a resource person for their I department regarding safety procedures and shall work with their department head and the Safety Coordinator in the coordination of all safety programs and shall I relay the safety concerns of the individual employee in their department to the department head or supervisor. 3. To organize employee safety meetings with first aid and fire extinguisher I instruction and other related safety films and materials to promote better safety standards. - I I I I I I I 3 , I I I SECTION IV FUNCTIONAl. RESPONSIBILITIES f' A. Employees: I. To comply with the rules and regulations contained in the Safety Manual. I 2. To act with care and consideration for themselves and others. I 3. To report all job related injuries to supervisory personnel. I 4. Employee must use all safety equipment and protective clothing as required. 5. To be alert to needed improvements in safe working conditions and equipment I and to suggest changes or improvements to supervisory personnel. 6. To report all unsafe conditions to their supervisor and Safety Coordinator. I B. Supervisor: I I. To instruct each employee in the safe and proper manner of performing their job. 2. To ensure that the needed safety equipment and protective deviCes are provided Ie for each job and maintained in good condition. I 3. To ensure that all equipment is in good operating condition. 4. To take prompt action on unsafe conditions and work practices. I C. Department Heads: I I. Department Heads will have the overall responsibility of ensuring compliance with the City Safety Manual in their own departments. I 2. Will ensure that policies and procedures are established in their departments that are peculiar to their specific operations. I I I .. 4 I I D. Safety Committee: . 1. To make suggestions or recommendations to city management or department -- supervisors regarding safety procedures. 2. Assist Safety Coordinator as required in conducting inspections of city departments to monitor compliance with safety standards. I 3. To review accidents both personal and automotive each month and make I suggestions to management regarding corrective or possible disciplinary action. 4. To obtain safety films and aids for safety meetings for employees. I 5. To organize departmental participation in first aid courses. 6. To obtain information of new and updated safety standards. I E. Safety Coordinator: I l. Initiate and maintain a safety program that is effective enough to assure each employee safe and healthful working conditions. . 2. To hold periodic inspections of city departments to monitor compliance with safety standards. tJ 3. To be informed of OSHA regulations and to work for compliance of the regulations. I 4. To ensure active participation of department heads, supervisors, and employees in I the maintenance of an effective safety program. 5. Assist the City Safety Committee as chairperson. I F. Accident Review Committee: l. The Committee will consist of three members from the Safety Committee. I 2. The purpose of this committee will be to I A. Review all work-related accidents involving city employees and/or city property. I B. Make objective recommendations concerning all work-related accidents I with the goal to reduce the occurrence of work-related accidents. 5 .. I I I 3. . Meetings The Accident Review Board will meet the first Monday following the report of an accident or injury. The facts of the accident will be presented It by the supervisor to whom the accident was reported. The employee involved in the accident may attend the review and present their account of the accident. I 4. Findings Within five days, the Review Board will make one of two findings: I I. Non-Preventable - With no recommendation for corrective action. 2. Preventable - With recommendation for corrective action. I 5. Corrective Action Will be consistent with the disciplinary actions outlined in the City's personal policy and may include, but is not limited to: I I. Positive Discipline - Specialized training, refresher training, formal education, I required attendance at seminar, field training program conducted by supervisor. 2. Negative Discipline - Verbal reprimand, suspension without pay, demotion, or in I extreme cases, discharge. 6. Disciplinary Action Any disciplinary action will be initiated by the employee's .. supervisor, department head, and/or city administrator, whichever is applicable. . 7. A copy of the review boards fmdings will be sent to: I. The Employee(s) involved I 2. The Supervisor to whom the accident was reported 3. The Department Head 4. The City Administrator I 5. Union Representative, if appropriate I I I I t- 6 I I SECTION V SAFETY REGULATIONS . A. Medical and First Aid: .. 1. All city trucks shall be equipped with a first aid kit. First aid kits shall be maintained in all City of Arden Hills buildings. I 2. All personnel shall be familiar with the location of first aid kits at their work sites. 3. Supervisors shall check first aid kit supplies on a periodic basis. I 4. Minor medical treatment for cuts, scratches, etc. should be given by the supervisor I or crew leader. Always be sure the open wounds are thoroughly cleansed with soap and water to prevent infection. 5. Personnel in each shop/office will be trained in fIrst aid and CPR procedures. I These people will be designated by the supervisor. 6. There may be cases in which an injured employee, while needing professional . attention could be transported to the hospital by city car. There may be cases, however, in which is important that the injured employee be transferred by I ambulance. If there is any question in the mind of the supervisor or lead person in charge, it should be resolved by calling for ambulance service. The following conditions would definitely indicate ambulance service: ~ a. Employee unconscious or apparently in shock, I b. Any apparent fracture, c. Any hemorrhaging, I d. Severe abdominal cramps or vomiting, I 7. All injuries, no matter how minor, are to be reported to the city administrator or administrator's secretary immediately. I 8. In an emergency requiring more than first aid, the employee shall be taken to the employee's family doctor or to the nearest Hospital. I I I 7 -- I I I B. Ftre Protection it 1. Suitable fire extinguishers as determined by the Fire Department shall be available in all buildings and near high fIre hazards. I 2. Fire extinguishers shall be maintained in fully operable condition, correctly labeled and kept in designated places at all times when not in use. I 3. All City vehicles shall be equipped with fire extinguishers. 4. Extinguishers shall be conspicuously located where they will be readily accessible I and immediately available in case of fire. 5. Supervisors shall designate employees to visually check pressure gauges and seals I on extinguishers once a month. 6. All extinguishers shall be thoroughly inspected once a year by the Fire I Department or a certified fire extinguisher company. I 7. Employees shall be given adequate instruction on the function and operation of fire extinguishers and be familiar with their locations in the work area. Ie 8. All employees will receive initial fire extinguisher training within ninety (90) days of being hired and annually thereafter. I 9. Oily rags and flammable wastes shall be kept in covered, metal containers. 10. Cleaning solvents with flammable properties shall be kept in approved safety . containers and labeled. 11. Gasoline shall not be used for cleaning purposes. I 12. Fuel oil or kerosene for starting fires is to be used only outside. Gasoline shall not I be used for starting fires. 13. "No Smoking" shall be enforced in all places where hazardous substances are I stored or where sign is posted. All employees shall be familiar with all possible exists. 14. . I .. 8 I I C. Housekeeping I I. All aisles, passageways, doorways, sidewalks, stairs and walking surfaces shall be -- free from refuse, slippery and wet substances, misplaced equipment and tripping hazards. 2. Floors shall be kept clean. An absorbent shall be applied inunediately to oil, I grease and flanlmable accumulations and shall be cleaned as soon as possible. 3. Washrooms, locker rooms, lunch rooms and toilet facilities shall be kept at a high . level of cleanliness. 4. All wastes shall be disposed of in proper receptacles. I 5. A general clean-up will be conducted at least weekly. I 6. Tools, supplies and equipment shall be stored in an orderly manner and in such a way as to minimize danger from fIre or collapse. . 7. All exits shall be clearly marked and unobstructed at all times. Employees shall be familiar with all exits from work sites. I 8. F1anlmable liquids shall be kept in approved OSHA containers when not actually in use. ~ 9. Flanlmable and combustible liquids shall be labeled and stored in appropriate storage areas according to OSHA and NFPC regulations. I 10. An employee shall report to their supervisor any potentially dangerous storage I procedure or hazardous condition. II. Gasoline shall be stored in approved safety gas cans. I 12. Electrical equipment shall be kept properly oiled, and free of grease and dirt. 13. Adequate lighting shall be provided in obscure areas to protect employees and the I public. 14. Extension cords shall not be used in oil or water and shall be inspected for worn I insulation and exposed strands of wire before use. I . 9 .. I I I D. Vehicle Operations ~ I. Drivers of city vehicles must possess a valid Minnesota driver's license and shall obey all state traffic rules and regulations. I 2. Only authorized personnel shall operate city vehicles. 3. The city requires all drivers and passengers using city vehicles to utilize installed I seatbelts. 4. Vehicles shall be maintained in operable condition according to vehicle I maintenance manuals and OSHA and D.O.T. regulations. 5. Employees shall be responsible for daily visual inspection of lights, brakes, horns, I turn signals and tires. 6. Operators shall report all unsafe and defective equipment to supervisors. I Defective equipment shall not be used. 7. City vehicles shall be refueled only when engine is off. I 8. City vehicles shall be parked with motor stopped, key removed. Ie 9. All slow moving vehicles shall use safety flashers and slow moving signs when operating on public streets. I 10. No more than three persons shall ride in the front seat of any vehicle. I 11. No person shall ride in or on a vehicle except in approved, seatbelt equipped locations. I 12. No person shall ride on any portion of a motor grader, tractor or similar equipment except as the driver or operator. I 13. Drivers shall not permit vehicles to be loaded beyond the capacity of the unit or permit loading which obstructs the operator's vision or which may spill from I vehicle. 14. All equipment and tools carried in or on a vehicle shall be placed securely in I compartments or fastened. 15. Drivers shall be particularly cautious when driving near children. I 16. Children shall be kept from playing in or about city owned vehicles or equipment. t' 17. Moving vehicles into, out of, or near buildings shall be done slowly and with care. 10 I ------------ I 18. Personnel shall not jump on or off vehicles while they are in motion. I 19. Backing Operations: .. a. Backing shall be avoided unless absolutely necessary. b. Backing shall be done only after driver has made certain his vehicle has I adequate clearance on all sides. c. Backing shall be done very slowly and with extreme caution. . d. Both sides shall be observed during backing operations and all vehicles I must have right hand mirrors. e. Where possible, backing shall be done with the use of a signal person. I f. Back up alarms shall be on all trucks, and in working order. E. Personal Protective Equipment and Clothing I I. General . a. Proper personal protective equipment shall be provided, and maintained in a sanitary and reliable condition. -- b. Protective equipment shall be used when there is a hazard from the working environment that may cause injury or illness. I c. Supervisors shall be responsible for enforcing rules regarding wearing of protective equipment. I 2. Eye and Face Protection I Any employee assigned to a task involving likelihood of eye or face injury shall wear proper protection. This includes, but is not limited to the following: I a. Operating grinders, b. Handling open muriatic acid containers, I c. Changing mercury vapor lights, d. Using air compressor, e. Using paint striper, I f. Operating tree chipper, g. Digging holes involving concrete and asphalt, I h. Pounding open manhole cover seals, operating jack hammers, cutting with chisels, using power saws and lathes or any equipment involving danger of flying particles, .. II I I I i. Welding operation, j. The City will fumish O.S.H.A. approved safety frames and lens for any it employee required to wear them. Employees requiring prescription lens will pay the cost of the examination and the additional cost of corrective lens. I 3. Respirators Onjobs involving exposure to harmful fumes, gases, mists, or chemical dusts or I lack of sufficient oxygen, proper respiratory protection shall be used. a. Supervisors shall thoroughly instruct employees whose work assignments I involve the use of respiratory protection about the potential hazards they are exposed to and how to use the proper respiratory equipment. I b. Suitable breathing apparatus shall be conspicuously placed near work environments which present atmospheric hazards. I c. Respirators shall be inspected periodically and after emergency use. I d. Use and maintenance of fresh air masks. I. One other employee shall be notified to stand by in case of Ie emergency before an employee enters a potentially hazardous area. 2. Employee shall be certain mask is functioning properly and that I face seal is secure. 3. Masks shall not be worn when conditions prevent a good face seal, . such as sideburns, cap or beard growth, etc. 4. Employees shall not wear contact lenses inside masks in I contaminated atmospheres. 4. Hard Hats I Hard hats shall be kept in good repair and proper adjustment and shall be worn only by individual to whom they are assigned. They shall be used in any I operation where there are hazards of being struck by falling objects, machinery, moving loads, or being bumped in confined spaces. This includes, but is not limited to the following: . a. While in excavations, manholes, trenches and low headroom areas, I b. While using tree spade and tree trimmers, it c. While working with air compressor, 12 I ------ I d. While loading or unloading playground equipment, I e. In any other area where hazards may exist. .. 5. Hearing Protection Whenever there are activities involving machines or equipment that produce I sound levels which can cause hearing loss, proper ear protection such as muffs or plugs shall be used. This includes but is not limited to the following: . a. Operating or in close proximity of tree chipper, b. Operating jack hammer, I c. Operating chain or ductile saw, I d. Operating vac-all, e. While operating equipment that exceeds maximum decibel levels, . f. In any other area where noise hazards may exist. I 6. Protective Clothing a. Reflectorized safety vests shall be worn by all employees working on or ~ near public roadways and by flag people directing traffic. I b. Protective gloves and clothing shall be worn while handling caustic or dangerous chemicals, while welding, handling batteries and while I changing mercury vapor lights. c. Safety shoes shall be worn in all jobs involving handling or moving heavy I material, during mowing operations and the following: I. Engineering personnel while on public services, construction, or I maintenance project job sites, 2. Street department personnel while doing street maintenance, . 3. Park department personnel during ground maintenance activities. I d. Employees shall not wear loose, flowing or ragged clothing in or near moving machinery or equipment. I e. For outdoor work in winter weather, layers of loose, warm, fairly lightweight clothing is reCommended. .. 13 I - --- I I f. Employees shall wear shirts and full length slacks/pants for jobs involving construction or maintenance projects, i.e, street, sewer, water, ground It maintenance, parks, etc. activities. F. Motorized Equipment and Power Tools I I. General I a. One or more methods of machine guarding shall be provided on machines to protect from hazards created by nip points, point of operation, rotating parts and flying chips or sparks. (OSHA) I b. Machine guards shall not be altered or removed except for repair. I c. Machines shall not be left running unattended. d. Equipment shall be used only for jobs for which it is designed. I e. Defective tools and equipment shall not be used. I f. Defective motorized and electrical equipment shall be immediately tagged "Out of Order". (Out of Order tags shall be readily available.) Ie g. Repair work on any motorized or electrical equipment shall be done only after machine has been "locked out" (made incapable of being started) and . "do not operate" tag is near start mechanism. h. All electrical equipment shall be properly grounded. I i. Electrical cords shall not be frayed or worn or present tripping hazards or be subjected to damage by traffic or machinery. I j. Supervisors will be responsible for personnel training of the safe use of I equipment or power tools they are operating. G. Mowers (Tractors, self-propelled and push type) I I. Before leaving the shop, the operator shall inspect spark plug wire, the mower blades, gears, pulleys, etc. to determine their condition and report I discrepancies to shop mechanic. Before operating such equipment, the employee shall also check to 2. I determine that the machine has the proper chain guards, that the gas tank is full and not leaking, and that wheels, handles and bolts are tight. Also, t- housing should be checked for cracks or loose mounting flanges. 14 I - I 3. Area to be mowed shall be inspected for wire, sticks and miscellaneous I objects which should be removed before mowing. 4. Bystanders shall be warned by operator of danger of flying objects. .. 5. Mowers shall not be left unattended with engine running. 6. Loose fitting clothing shall not be wom while operating or working around I such equipment. Shirts and full length slacks shall be worn while I operating or working around all equipment. 7. Operators shall wear proper foot protection. I 8. Proper eye protection shall be used. 9. Mower shall be refueled only when engine is off. I 10. When loading or unloading such machinery, the employee shall I disconnect the spark plug wire. Gloves shall be wom while loading or unloading such equipment. H. Hand Tools (including powered) I 1. General eI a. Hand tools shall be kept in good condition, I b. The right tool shall be used for the job, c. Hand tools shall be used correctly, I d. Hand tools shall be kept in a safe place. I Safety glasses, goggles or face shield will be used when operating e. hand tools. I f. Keep hand tools clean and in good working order. 1. Ladders I I. Defective ladders shall not be used. I 2. All ladders shall be inspected periodically for warping, cracks, loose rungs, sharp projections and general condition. I 3. Only one person shall occupy a ladder at a time. -- 15 I I I 4. Metal ladders shall not be used near electrical power lines. ,. s. Ladders shall be maintained in good condition by being stored on supporting racks, or in a specially designated area. I J. Tree Trimming Operations 1. All tools and equipment shall be maintained in good condition. I 2. Safety hats, goggles, gloves and ear protection shall be worn. I 3. Ropes shall be kept coiled when not in use and shall be inspected periodically. I 4. Saws shall be secured from falling while being used in high places. S. Only authorized personnel shall operate power tools and equipment. I 6. Outrigger stabilizers shall be positioned on ground prior to operation oflift I device or backhoe. 7. Partially sawed through limbs shall not be allowed to remain in a tree. .. 8. Chain Saw I a. Before operations begin, the operator should check the condition of the chains, blade, and muftler. Report defective parts immediately. I b. The engine shall be turned off while refueling. c. The chain saw shall be held with both hands during use. I d. The operator shall wear a tight fitting shirt and cuffiess slacks to I minimize the danger of becoming snagged by tree branches. e. Operators shall inspect wood to be sawed for foreign objects (nails, I etc.) f. Cutting directly overhead is prohibited. I g. Employees shall not operate a chain saw unless there is at least one other employee in the immediate area in which operations are to I take place. t- 16 I ---------- ----- ----- I 9. Chipper I a Regular inspections shall be made on the tightness of locking bolts .. which hold cutter blades, and on the operating condition of chipper. b. Hitching device and coupling safety chains shall be inspected I regularly on chipper. c. The area immediately around the chipper shall be arranged in such I a marmer as to prevent public access. d. Chipper operators shall wear loose fitting gloves, eye, ear and head I protection while chipper is in operation. e. A push stock shall be provided and used to push small pieces of I wood into the chipper blades. f. No one shall be allowed in front of exhaust chute or in truck while I unit is running. i. Foreign materials shall not be thrown into chipper. I K. Work Below Surface flI I. Sewers (see Arden Hills confmed Space Entry Policy) I a. Guards and signals shall be placed around any area in which employees are engaged in street excavation, repair or sewer I cleaning. b. Manhole covers which are not provided with lifting devices shall I be raised slightly on one edge and then slid away from hole. c. The ground opening shall be covered or barricaded overnight when I the work exceeds one day in duration. d. Shoring shall be checked each day before work begins. I L. Work Above Surface I. Scaffolding shall be furnished and erected in accordance with OSHA I Standards 1910.28, Safety Requirements for Scaffolding, for personnel I engaged in work that carmot be done safely from the ground or from solid construction. 17 .. I ______n_ I I M. Welding ,. I. Welding equipment shall be chosen for safe application to the work and shall be installed properly. Employees designated to operate welding equipment shall be properly instructed and qualified to operate it. I 2. Mechanical ventilation shall be provided when welding or cutting: I a. Beryllium, cadmium, lead, zinc or mercury, b. Fluxes, metal coatings, or other material containing fluorine I compounds, c. Where there is less than 10,000 cubic feet per welder, I d. Where the overhead height is less than 16 feet, I e. In confined spaces. I 3. Proper shielding and eye protection to prevent exposure of personnel from welding hazards shall be provided. Ie 4. Proper precautions (isolating welding and cutting, removing fire hazards from vicinity, providing a fire watch, etc.) for fire protection shall be taken in areas where welding or other "Hot Work" is being done. I s. Work and electrode lead cables shall be frequently inspected. Cables with damaged insulation or exposed bare conductors shall be replaced. I N. Cylinders Used in Welding I I. Compressed gas cylinders shall be kept away from excessive heat, shall not be stored where they might be damaged or knocked over by passing or I falling objects, and shall be stored at least 20 feet away from highly combustible materials. I 2. Where a cylinder is designed to accept a valve protection cap, caps shall be in place except when the cylinder is in use or is connected for use. I 3. Oxygen and Acetylene cylinders shall be stored and used in a vertical, valve-end up position only. I 4. Oxygen cylinders in storage shall be separated from fuel-gas cylinders or . combustible materials (especially oil or grease) a minimum distance of20 t- feet or by a non-combustible barrier at least 5 feet high having a fire resistance rating of a least 1/2 hour. 18 I I 5. Bottles are to be shut off and hoses drained when not being used. I 6. Roll up hoses and store on tank rack when not being used. -- 7. Store tips in proper place. 8. Proper starting up and shutting down of tanks will be followed and those I procedures shall be posted in the welding area. 9. Fire extinguisher will be close at hand. I O. Drill Press I I. Safety glasses, goggles or face shield will be used when operating this equipment. I 2. Wipe off press bench of metal chips and other debris. 3. Take drill bit out of chuck and put away in its place. I 4. Take chuck wrench out and put it on rack next to the press where it I belongs. 5. If cutting oil is used, wipe up after usage and store on table next to press. .. P. Heavy Equipment I Skid Steer, Tractor Backhoe, Front End Loader, Snow Plows etc. I. Operator is required to perform walk around inspections daily, checking I and performing the following; but not limited to: a. Observe tires for cuts, bulges, and proper inflation. I b. Check and top off all oil reservoirs. I c. Lubricate all grease points as necessary. d. Notify maintenance department when maintenance and service I work is needed. e. Check back-up alarm. I f. Clean windows as necessary. I 19 .. I I I 2. No person other than the operator will be allowed to ride on equipment unless a seat with safety belt is provided for each rider. ,. 3. No person other than a City employee, Council member, or Arden Hills Public Safety Commission member will be allowed in a City of Arden I Hills vehicle or piece of heavy equipment. 4. All blades, buckets, dump boxes, attachments, etc., must be lowered to the I ground or as low as possible, whenever operator is not at the controls of their machine. I 5. Safety legs, bracing arms, blocking etc., must be in place whenever working under raised equipment; such as plows, buckets, hoppers, etc. . 6. No person shall run any of the City heavy-equipment without proper training. I Q. Floor Grinder I 1. Safety glasses, goggles or face shield will be used when operating grinder. 2. Keep shields in place. Ie 3. Use clamping devices when grinding small pieces. I 4. Keep area clean of debris and excess grinding residue. 5. Inspect wheels to make sure wheels aren't cracked or broken. . 6. Inspect grinder wheels to make sure wheels aren't farther apart from the guard than 1/8". I R. General . I. Sweep floor every day. I 2. Removal of all flammable material and spray cans from area and store in metal cabinet. I 3. Conduct a weekly check by supervisor to assure procedures are being followed. I 4. Report any machinery malfunctions to supervisors immediately. tf' 5. Report any injuries to supervisors immediately. 20 I I 6. Pick up area daily. . 7. Don't leave machines running unattended. -- S. Safe Lifting and Carrying Procedures 1. Employees shall lift loads correctly as to avoid strains and sprains. Each I employee must determine for themselves the weight he/she can safely lift. 2. When preparing to lift, employee's feet should be set solidly and far I enough apart for good balance and stability. 3. Employees should get as close to the load as possible, bending knees to a I squatting position. Employees should then raise to a standing position allowing the legs to do the work. The back should be kept as straight as . possible. Do not twist body or extend arms from body. T. Office Workers I 1. Employees operating any VDT (Video Terminal Display) systems or keyboard equipment more than four hours in duration must take at least a I fifteen minute break: from such. This should be done by standing up, stretching legs and arms, and rotating neck and shoulders. 2. Office furniture and equipment should be placed and arranged so that there ~ are no sharp corners or angles that will protrude into an aisle way. I 3. When lifting overhead items, employees should lift with both hands, and only lift what can be easily handled with/in both hands. I 4. Use correct equipment (ladders, step stools) to reach overhead materials. Do not use chairs with wheels, edges of desks, etC. I Employees should avoid tilting chairs back, or sitting on the edge of them. S. 6. Employees should refrain from moving office equipment, materials or I furniture without authorization from their supervisors. 7. Employees shall not leave desk drawers or file drawers open, or file I cabinet covers extended when not being used. I I 21 -- I . I I It APPROVED: Date Safety Director I Date City Administrator I I I I I Ie I I I I I I I t- 22 I I SECTION VI DISCIPLINARY ACTION . A. Disciplinary action may be instituted against any employee who has violated the safety .. regulations and responsibilities contained in this Safety Manual. Again, refer to "as allowed by Arden Hills Personal Policy". The disciplinary measures listed below shall be considered flexible and shall be related directly to the severity of the violation and the conditions of the case. . 1. If the violator erred and did not flagrantly violate safety regulations, a verbal warning shall be given to the employee. I 2. If the violator has made a mistake in judgement which is serious enough to . cause injury or if it is reasonable to assume that negligence or a lack of common sense occurred, a written warning shall be issued to the employee. . 3. If the violator behaves in a manner deliberately inconsistent and contrary to safety regulations, suspension, demotion or termination of employment I shall be an appropriate penalty. I " I I I I I I I 23 -- I I I DETACH AND RETURN THIS PAGE TO YOUR SUPERVISOR AFTER YOU HAVE READ it AND UNDERSTAND THIS BOOKLET. I I I I I I I have read and understand the Safety Rules set forth in this booklet. I acknowledge receipt of Ie the A W AIR Prol!ram and Employees Safety Manual. I SIGNED DATE I I I I I I ~ 24 I ---------------- I MONTHLY SAFETY CHECKLIST I I. GENERAL AREA -- a. Aisle. ClearancelMarkine:s b. Floor openinllS. Reql1ire Safe~ards c Railings. Stairs TemnlPerm I d. Ventilation e. Other I II. WIRING a. Fraved/Defective Wiring b. Overloadine: Circuits I c. Machinerv Not Grounded d. Hazardous Location e. Wall Outlets I f. Other III. HOUSEKEEPING a. Floors I b. Machines c. Break ArealLatrines d. Waste Disposal I e. Rodent. Insect. Vermin Control f. Overall Area Clean & Orderly g. Adequate Lightine: Provided fjI IV. VEHICLES a. Unauthorized Use b. Operatinlr Defective Vehicle I c. RecklesslSlleedin!i/ Operatinll d. Failure to Obev Traffic Rules I e. Fire Extine:uisher Installed f. EQ.uipment and Tools Secured f? Other I V. TOOLS a. Power T90l Wiring b Condition of Hand Tools I c. Safe Storae:e d. Other VI. FIRST AID I a. First Aid Kits Easilv Accessible b. Contents of First Aid Kits Ghecked Re~ularlv c. Trained First Aid Personnel Available I d. J;;mere:encv Telenhone Number Disnlaved I 25 -- I I . ~e YD. FIRE PROTECTION a. Fire ExtinllUishers Stratell-icallv Located b. Extimruishers Tageed and Inspected as Required I c. Extin~uishers not Obstructed d. Exits clearly marked and Not Obstructed e. Procedures Devised for Buildine Evacuation I VIII. MACIDNERY a. Unattended Machine Operating b. Emereencv Stops not Operational I c. Instruction to Operated/StQP Posted d. Maint. Bein~ Performed on Machines in Operation I e. Guards in Place f. Pinch Points IX. HAZARDOUS MATERIAL I a. No Smokine Siens Posted Where Hll7Jlrdous Material is beine Used or Stored b. Oily Raes & Flam. Waste kept in Approved Sealed Containers c. Flammable Liauid kent in Covered Containers when Not in Use I X. MATERIAL STORAGE a Improper Stackine/LoadinelSecurine b. Improper Liehting. Warnine Siens. Ventilation I -- I I I I I I I , 26 I I'" ~ I I- I CITY OF ARDEN HILLS I RIGHT-TO-KNOW PROGRAM I I I I Ie I I Adopted by the Arden Hills I City Council June 9, 1997 I I I I t- I - ... .. I General City PoliQ" -. The purpose of this notice is to inform you that our City is complying with Minnesota OSHA Employee Right-to-Know Standard, by compiling a hazardous chemicals list, by using material safety I data sheets, by ensuring that containers are labeled, and by providing you with training. This program applies to all work operations in our City where you may be exposed to hazardous I substances or harmful physical agents under normal working conditions or during an emergency situation. The Public Works Superintendent is the program coordinator and has overall responsibility for the I program. The Public Works Superintendent will review and update the program as necessary. Copies I of the written program will be issued to each Public WorksJParks employee. Additional copies may be obtained from the superintendent or the City Administrator during normal working hours. Under this program each employee will be informed of the contents of the Employee Right-to-Know I Standard, the hazardous properties of chemicals with which they work, safe handling procedures, and measures to take to protect yourselves from these chemicals. Each employee will also be informed of I the hazards associated with non-routine tasks and the hazards associated with chemicals in unlabeled pipes. List of Hazardous Chemicals eI The City of Arden Hills will make a list of all hazardous chemicals and related work practices used in its facilities, and will update the list as necessary. Our list of chemicals identifies all of the chemicals I used in work areas. A separate list is available for each work area. Each list also identifies the corresponding Material Safety Data Sheet (MSDS) for each chemical. A master Iistofthese . chemicals will be maintained and is available in the Public WorkslParks maintenance garage office. List of Harmful Physical Allents I The City of Arden Hills will make a list of harmful physical agents when present in the workplace and where workers may be exposed to the agent through equipment use, product handling or otherwise. Heat, noise, ionizing radiation and non-ionizing radation sources must be identified for each work area I Each list also identifies the corresponding physical agent fact sheet (P AFS) for each source. Material Safety Data Sheets (MSDS) I MSDS provide you with specific information on the chemicals you use. The Public WorksJParks Foreman will maintain a binder in his office with an MSDS on every substance in the list of hazardous chemicals. The MSDS will be a fully completed OSHA Form 174 or equivalent. The Public Works I Superintendent will ensure that each work site maintains an MSDS for hazardous materials in that area. MSDS will be made readily available to you at your work stations during your shifts. . -- I I'" .. I The City of Arden Hills is responsible for acquiring and updating MSDS. The Public Works or Parks I- foreman will contact the chemical manufacturer of vendor if additional research is necessary or if an MSDS has not been supplied with an initial shipment. All new procedures for the City of Arden Hills must be cleared by the Public Works Superintendent. I Labels and Other Forms of Warn in, The City of Arden Hills will ensure that all hazardous chemicals in their facilities are properly labeled I and updated as necessary. Labels should list at least the chemical identity, appropriate hazard warnings, and name and address of the manufacturer, importer or other responsible party. MSDS I assists you in verifying label information. Containers that are shipped from the plant will be checked by the receiving employee to make sure all containers are properly labeled. I Any City of Arden Hills employee who receives a hazardous chemical for the City must also receive an MSDS with the chemical and convey the MSDS to the Public WorkslParks foreman for placement in the master list. I If there are a number of stationary containers within a work area that have similar contents and hazards, signs will be posted on them to convey the hazard information. I If you transfer chemicals from a labeled container to portable container that is intended only for your immediate use, no labels are required in the portable container. Pipes or piping systems do not have to .. be labeled but their contents will be described in the training sessions. Immediate use containers, need not be labeled. I Non-Routine Tasks When you are required to perform hazardous non-routine tasks (e.g. cleaning tanks, entering confined I spaces, etc.) a special training session will be conducted to inform you regarding the hazardous chemicals to which you might be exposed and the proper precautions to take to reduce or avoid exposure. I Trainin!! Everyone who works with or is potentially exposed to hazardous chemicals will receive initial training I on the Employee Right-to-Know Standard and the safe use of those hazardous chemicals by their foreman or superintendent. A program that uses both audiovisual materials and classroom type training has been prepared for this purpose. Whenever a new hazard is introduced, additional training I will be provided. Regular safety meetings will also be used to review the information presented in the initial training. Foremen and other supervisors will be extensively trained regarding hazards and appropriate protective measures so they will be available to answer questions form employees and I provide daily monitoring of safe work practices. I t- I .- -... I The training plan shall emphasize these items: -I o Sununary of the standard and this written program. I Chemical and physical properties of hazardous materials and methods that can be used to detect the I presence or release of chemicals (including chemicals in unlabeled pipes). Physical hazards of chemicals (e.g., potential for fire, explosion, etc.) I Health hazards, including signs and symptoms of exposure, associated with exposure to chemicals and any medical condition known to be aggravated by exposure to the chemical. I Procedures to protect against hazards (e.g. personal protective equipment required, proper use, and maintenance; work practices or methods to assure proper use and handling of chemicals; and I procedures for emergency response.) Work procedures to follow to assure protection when cleaning hazardous chemical spills and leaks. I Where MSDS are located, how to read and interpret the information on both labels and MSDS, and how employees may obtain additional hazard information. .. The City of Arden Hills will review our employee training program and advise in initial training or I annual retraining needs. Retraining is also required when the hazard changes or when a new hazard is introduced into the workplace. As part of the assessment of the training program, the safety coordinator will obtain input from employees regarding the training they have received, and their I suggestions for improving it. Contractor Emnlovees I The City of Arden Hills will advise outside contractors in person of any chemical hazards that may be encountered in the normal course of their work on the premises, the labeling system in use, the protective measures to be taken and the safe handling procedures to be used. In addition I (worker/supervisors) will notify these individuals of the location and availability ofMSDS. Each contractor bringing substances, must include the labels and the precautionary measures to be taken in working with these chemicals. I Additional Information All employees, or their designated representatives, can obtain further information on this written I program, the Employee Right-to-Know standard, applicable MSDS, and chemical information lists by contacting the Public Works Superintendent. I .. I I' - I- I You must ensure that each MSDS contains the following information: I Product or chemical identity used in the label. Manufacturer's name and address. I Chemical and common names of each hazardous ingredient. I Name, address, and phone number for hazard and emergency information. I Preparation or revision date. The hazardous chemical's physical and chemical characteristics, I such as vapor pressure and flashpoint. Physical hazards, including the potential for fire, explosion, and reactivity. I Known health hazards. .HA permissible exposure limit (PEL), Threshold limit value V) or other exposure limits. I Emergency and first-aid procedures. Whenever OSHA, NTP or IARC lists the ingredient as a carcinogen. I Precautions for safe handling and use. I Control measures such as engineering controls, work practices, hygienic practices or personal protective equipment required. I Primary routes of entry. I Procedures for spills, leaks and clean-up. I I , I 1<' I I- CITY OF ARDEN HILLS CONFINED SPACE ENTRY POLICY June 9, 1997 I The City of Arden Hills has established a Confined Space Entry Policy as a supplement to the I City A W AIR program, to ensure the employees health and safety when entering a confmed space. No person employed shall enter a confined space without proper training. Each employee I must receive on site training from their supervisor and must attend a confined space entry training session at least once every three (3) years. Costs of this training will be paid by the City. I Before entering any confined space in the City of Arden Hills the person making the entry must contact their supervisor. I The supervisor must be told of the reason for the confined space entry, the expected time in and out of the confined space and the name of the standby person assisting the entry. The person making the confined space entry must first identify the class of entry, fill out the Arden Hills I confined space entry permit/check list, then proceed in strict accordance with the rest of this policy. Under no circumstances shall a City of Arden Hills employee enter a confmed space rated Class III or greater. In the event problems occur or work in the confined space takes longer .. than anticipated the person working in the confmed space must notify their supervisor relating the problem and a new completion time estimate. I I I I I I I t- I ----- ----- L' '~I CITY OF ARDEN IDLLS CONFINED SPACE ENTRY POLICY I (Effective June 9, 1997) -I I. PURPOSE The purpose of the Confined Space Entry Policy is to comply with OSHA regulation 5205.1000- I 5205.1040, 5067.0300 and to establish guidelines for employees safety while working in confined spaces. All employees have a responsibility to follow this policy. Management and I supervisory employees shall be responsible for employee training and compliance with this policy. Failure to comply fully with this policy may result in injury or death. I II. DEFINITIONS I Confined Space - A confined space is any area which by design has limited openings for entry I and exit and/or unfavorable natural ventilation. The space may contain or produce an atmosphere which may be hazardous to life, and is not designed for normal occupancy by people. The types of confined spaces that may be encountered in the water and wastewater industry I include, but are not necessarily limited to, manholes, sewer lines, vaults, pumping stations, wet wells and storage facilities. .. .wmt - Includes repair or maintenance procedures requiring entrance and/or occupation of a confined space. The atmospheric conditions of the space may deteriorate because of, or during, I the work being performed. Inspections - Entry and/or occupation of a confined space for the purpose of observing the I condition/operability of the equipment within the facility. III. TYPES OF HAZARDS I A. OXVllen I I. Low oxygen deficiency content is considered dangerous to life and health. 2. High oxygen content is explosive when an ignition source is present. I B. Toxic Ga~es (lncludinl1 but not limited to) I Hydrogen Sulfide (H2S) has the distinctive odor of rotten eggs. H2S is extremely I. toxic at low concentrations and explosive at high concentrations. I I -- I I' I 2. Sulfur Dioxide (S02) is non-explosive but highly toxic. I- 3. Carbon Dioxide (Co2) will not support life at higher conc<:ntrations over a long period of exposure. I 4. Carbon Monoxide (CO) is very toxic and odorless. I 5. Chlorine (CI2) is extremely toxic, irritating and life threatening. C. Exn]osive Gases (Including but not limited tQ) I I. Methane - Explosive at lower concentrations. I 2. Certain petroleum products - Gasoline and other fuel oils. I 3. Hydrogen Sulfide - H2S is explosive at high concentrations. 4. Natural Gas (NSP, Minnegasco or other natural gas utility). I IV. o CONFINED SPACE CLASSIFICATIONS .. A. Class I - Minimum Potential Hazard Confined spaces where an atmosphere with a dangerous air contamination, oxygen I deficiency or oxygen enrichment is unlikely to develop. I. Entry procedures are: I a. Annual permit authorizing entry is required. This permit is to be used as a I checklist. b. All areas of the space must be ventilated with clean air at a rate of six (6) I or more air changes per hour, or as specified under OSHA regulation 5205.1 040 A3a and 84. I c. Test atmosphere before entry and continuously monitor atmosphere during entire time of occupancy of space. I d. At lease one person shall stand by outside of the space prepared to give assistance in case of emergency. I t- 2 I I B. Class II - Dan!j1erOlls but not immediately life threatenin~ I -I Confined spaces where an atmosphere free of dangerous air contamination, oxygen enrichment has been verified. I. At least one person shall stand by outside of the space prepared to give assistance I in case of emergency. 2. Visual, voice or signal line communications shall be maintained between the I individuals in the space and the stand-by person. 3. An approved safety belt or harness with an attached line shall be used where I practical and feasible. The line shall be at least 2000 pound test and secured outside the entry opening. I 4. The stand-by person shall not enter the confined space without alerting an emergency response team or other trained rescue workers of the intent to enter the I confined space. Stand-by persons shall not enter the space unless the stand-by person is protected by wearing a self-contained breathing apparatus (SCBA). I 5. Mechanical ventilation shall be initiated prior to entry into the space and shall continue during the entire occupancy of the space. .. 6. Continuous atmospheric monitoring shall be performed prior to entry into the space and during the entire time of occupancy of the space. I 7. Hot work is prohibited if the flammability level is 10% of lower explosive level (LEL) or greater. I 8. A confined space entry permit is reQ.Uired prior to entry. C. Class III - Immlldiately danllerous to life and health I Confined spaces where an atmosphere free of dangerous air contamination, oxygen I deficiency or oxygen enrichment cannot be verified or nrevented. Entry will not be permitted without proper authorization. I 1. Approved respiratory protective equipment (SCBA) must be worn by occupants of the space. I 2. An approved safety belt or harness with an attached line must be worn by all occupants of the confined space. The line shall be secured outside of the space I and shall be at least 2000 pound test. 3 -- I I I I- 3. At least one person shall stand by outside the confined space ready to give assistance in case of emergency. a. The stand-by person shall have approved respiratory equipment (SCBA 15 I min. air pac available for immediate use.) b. The stand-by person may enter the space only after notitying an I emergency response team, having a stand-by person available, and only after donning the required personal protective equipment (SCBA). I c. Visual, voice or signal line communications shall be maintained between individuals within the confmed space and the stand-by person(s). I 4. When an entry must be made through a top opening the following requirements will apply: I a. The safety harness shall be of the type that suspends a person in the uVril!ht position. I b. An approved hoisting device or other effective means must be used to lift workers out of the space in an emergency. .. A confined space entry permit is reauired prior to entry. c. I 5. Hot work is prohibited if the flammability level is 10% of lower explosive level I (LEL) or greater. 6. At least one person trained in first aid and cardiopulmonary resuscitation (C.P.R.) I shall be immediately available whenever respiratory equipment is required. V. EMERGENCIES I If an emergency situation arises, the observer is not to enter the confined snace excent as provided below. In all cases the observer must: I A. Request assistance immediately from fire department, police, rescue squad or other maintenance personnel via the radio system or telephone. I B. Return immediately to the confined space and continue ventilation until assistance I arrives. fI 4 I I (includinlf seRA.) and until an observer is present. I -I D. Attempt rescue using lifelines only from outside the confined soace until properly equipped assistance arrives. VI. TRAINING I Employees are expected to become and remain familiar with the terms of this policy. To assist I employees in becoming familiar with the policy the employer will do the following: A. Annual training will be given to employees regarding confined space entry. I I. Provide copies of the "Confined Space Entry Checklist" to all affected employees. I 2. A copy of the policy will be issued to each employee regarding confined space entry. I B. Periodically the supervisor will conduct work-site inspections to assist employees in complying with the policy. I VII. COMPLIANCE Non compliance of this policy may result in disciplinary action. .. I I I I I I I 5 -- I I . .-. . - ." .. ~ ..., ~".., "" , , I I. ., I '. '. '. . '. . ...' - . ~ ,.,. ' ... \'- -' ,.' . , ,-'" .. ~ ' ." . . :" " .' ,.., ., - ' '" - .. " . ,"" I .... . p' - - - -.' . ., . .. -.. .. ...... '" ..... . ....../".. ...... - . ~ .. ., , I' .-.' . . I ' - I . ,- { I C/) .' " C/) . . '. I <( , '. I ..J . (.) , . . .. ~-::::::..~ ,/ .' _. _ -1.1' -:.' -r' ....... ,~. ~.) ~;- . ........- - I "<" .'. . . I . .' I - '. ." . - . ( I - ~ c' . I ' . \ . .. ' I .', : - I .' - . . , ... . . t- . , I .. - , ' I .. . 'I ,. - . ( . '. ; . ...... . ..... . (( : ': I ,( ."... . ........ \ . r' - J .. <" 1'--" ,- .. ... I .'.' '. c . \,,. " I < - '" / c. . 1 " - . .. - oo:..J ' ,_ '\ '\ ' f.. .' \ (., ' ,.." ' .. I'" . I I ( _' l .' (,' , , I . " ' .. ' " "..." , ,(. '.... I .. I 0 '. , .. . ..' \.", , . . ----------_.~-- -- -------------_._-------~-----~ ------- ." ". .~ . . 'I .. ..-, .... '" ... .. - .. .. '" .. \ ..., )." ... , .. ... .....;.. .. c ".. t ., I.. -., - ..".. . . .' .. \.:." '-.. o. ' , . I ... ~I .. .. , , ...... .. .. "'\ !. ". '" ," ,......... - - ..... "'... . -.... - . -' "e "" . .- - - , .. _ #10"" .., - . . . . . ..... ;'... r . ~ . . 01 . t ' '. I { '.1 , , C C\J ".1 r. 00 . . "J 00 t . ' <( , ,'1 --' ......( : (). ". ... . I , .". , .- .- . . ( I . - co" I '. . (. . '" I - . .., -::' I , 0 . c r", <I , . '. - " .::' . - . '~. .. .. I .. .. .... - ,. " .. ........... . , - C c .. . { 'J ( ..... ~ ,'" I, '7" " -:;. .. .. ('""..... - .. t .. .. ( .. ~ .... \ .. .. . . ~ .. . - ..... .. .. .. \ ~ '- t-.., / 1._ 1 .. I I \. .. I' , . - \ '\ ~" ' , t I . . I (....- ~.. ~... . (oo .. . ..-. .. ' f , , , .. \. t .... I " ".. .. (. '" .. , , ... ~.,. "," ~ " . ------------- ------- \ ... . . . , . ... . . .-.. \ .. - . " . I . . .- . . . . " . ;;. . ~ . . . . ~ . - . ~ - . . . . . . I . . ~ . . , .. . ~ - . - .. , , . . , - ". , I. .. - . . ,.. \:- ~. ":- I. . . " '.J. . , .> . , . , . - . . ! ~. .. . - .. . '- - . .' . r . . , . . . . . I . , .- f . ~ ~ , . - r \ - I ~~. . - .. ,.. I . , -! , ~ c I r . '1. . ('i') c; . . . . J r. . " . .. - C/) ........ ~ . " . ... . o:t. C/) ( . I ..~ . , <( . . . .... ..J - . ( I 0 . . . . . . . , . ., I . . . Ie , . . .' I . . . I . . . - , . - . . . I '-- '\ . , . . - . ".- , , . . . - . .. . - .' . . . . . . . - - . - . ~ - , - .' . . J~_ -. . , I , . ( I . ,~ , I - , "-i- . . ~ - . .-' - .: ' . - ...... I . , . . , . . , ". . . . , - - ( : " - . . I : > '_ 'J .... " ( . . ./ - - . , . I ( .' . . '- f I : , \ - r- '.... . / l , . . , . , " . . . ',/ t. . 2 . . . . l' 'f , , .. t- - " . \ '" - . .. . , - . . ( . , . , , .. . . . (. . , .. . ... I , , - " .. . . . I - - ----- CITY OF ARDEN HILLS , ~I CONFINRD SPACE ENTRY PERMIT/CHECK LIST A. Date of Entry B. Location I C. Time Issued D. Expiration Date -I E. Employees Assigned to Enter F. Person in Charge Position G. Description of known hazards present in confined space I ReQ.Uired C011lPleted H. Atmospheric test before and during Yes No Yes No I I. Oxygen (19.5% to 23%) -- - - 2. Hydrogen Sulfide gas (below 20 ppm) -- - - I 3. Explosive gases (less than 10% LEL) -- - - I. Designated person performing testing I 1. Protective equipment for entry and rescue I. Harness and lifeline on person entering -- - - I and ties off or secured 2. Worker wearing monitor -- - - I 3. Worker wearing proper respiratory protection _ _ - - eI 4. SCBA (5 min. or more) with worker -- - - 5. Spare harness and lifeline with observer -- - - I 6. Spare SCBA (15 min. or more) with observer _ _ - - I 7. Ventilation equipment -- - - K. Description of any additional hazards that may be expected to be generated by the entrance I activities in the space and action taken to correct condition I L. Special work practices to be followed. I I. Communication signals reviewed 2. Emergency procedures understood M. Ventilate before and during I Personnel involved in this entry have received instructions on safety procedures and hazards of this job and the permit is complete I Signature of Person in Charge (on-site) -- Signatures of Person(s) assigned to enter I -- - . _. I .e CITY OF ARDEN IDLLS LOCKOUT I TAGOUT WRITTEN PROGRAM I The following is the written program for lockout, or tagout, of energy sources and devices for the City of Arden Hills. The purpose of this program is to insure that machines or equipment are locked-out I tagged-out from all potentially hazardous energy before any employee(s) performs any I service or maintenance work where unexpected energization, start-up or release of stored energy could cause injury. I The following is a list of some examples of where lock-out I tag-out applies. This is by no means a defInitive list of all such sources of energy. I I. Electrical 2. Mechanical 3. Thermal I 4. Explosive (Natural Gas I Propane) 5. Hydraulic 6. Pneumatic . 7. Gravity The City shall select a responsible person to locate and identify all devices for isolating, or ~ disconnecting all sources of energy necessary to carry out this program. The res.ponsibility of the City of Arden Hills shall be to make sure that the lock-out I tag-out written I program is followed by doing the following: I. Train exposed employees in lock-out I tag-out procedures 2. Provide proper lock-out I tag-out devices. I 3. Provide proper locks and tags. 4. Enforce the use oflock-out I tag-out devices where necessary to protect the . employee(s). 5. Establish and enforce disciplinary action against any employee who, in any way, attempts to circumvent the lock-out I tag-out devices. I Trainine- ReQJlirements I. All employees will be trained in the importance of the lock-out I tag-out I standard. 2. Maintenance, and employees who work on city equipment and on the city's buildings, will be trained in the proper method to be use in the locking-out . Itagging-out of any energy sources to which they could be exposed while working on equipment and/or the buildings. 3. All new employees, both part and full time, will be trained on the lock-out I I tag-out requirements. t- I . _______u_______________ -- --- . - -- - Retraining will be done when any of the following, or any combination of the following, occurs: I _I I. Transfer from one job to another, particularly to maintenance. 2. Inspection shows non-compliance. 3. Accidents show non-compliance. 4. Lock-out / tag-out programs, or standards, are updated. I 5. Additions, or changes, are made to equipment or machines. 6. On an annual basis. Lock-out / Tai-out Procedure I I. Notify all affected employees that a lock-out / tag-out is going to take place on a specific piece of equipment, machine or operation. I 2. Shut down the equipment, if it is running, by the normal shutdown procedure. DO NOT USE THE ELECTRICAL DISCONNECT TO STOP EQUIPMENT. I 3. Electrical: Pull disconnect switch to off, and install proper lock-out. 4. Mechanical: (springs, elevated machine members, rotating flywheels, etc.) must have the energy spent, or relieved, prior to lock-out / tag-out. I 5. Thermal, chemical, flanunable, pneumatic or hydraulic: (where such energy is contained in lines, or pipes) valves must be closed, lines disconnected, or I isolating blanks installed. 6. Each person working on the machine/equipment/buildiIig will place his/her lock on the locking device. -- 7. Group lock-out / tag-out will be used when more that one employee is working on anyone piece of equipmentlmachinelbuilding where they are exposed to any unwanted energy source. I 8. Stored, or residual, energy must be relieved, disconnected, restrained or otherwise made safe before work is started. Restoring locked out equipment to service will only be done when all repairs or adjustments have I been completed by all persons working on the equipment (machine or building) and all tools have been removed, all guards replaced and no one is exposed to any hazard. I Emergency removal oflock-out / tag-out, by someone other than the installer, may be done only by I an authorized person after following this procedure: I. Attempt to reach the person( s) who installed the lock( s) to find out equipment status. I 2. Review work progress to determine what has been done, and what remains to be done, to complete repairs/adjustment. 3. Advise others working on the equipmentlmachine!building that he/she is I removing the lock-out / tag-out. 4. Notify the installer, before he/she returns to work, that the lock-out / tag-out has been removed. I 2 -- I -- - Ie Removal oflock-out / tag-out shall only be done by the employee who has installed the lock-out / I tag-out device and only after notifying all other employees working on the equipment/machine! building that he/she is removing the device. I The last employee working on the equipment/machinelbuilding shall be responsible for removing the group lock-out / tag-out device. I O1,rtside contractors will be required to follow all OSHA requirements relative to lock-out / tag-out procedures. It will be the city's responsibility to make sure the outside contractor follows these I procedures. I I I Ie I I I I I I I , 3 I I' I CITY OF ARDEN IDLLS It MEMORANDUM DATE: June 2, 1997 I TO: Brian Fritsinger, City Administrator I FROM: Dwayne Stafford, Public Works Superintendent ~. SUBJECT: Blacktop Roller and Trailer Purchase I Back~ound I The Public Works Department has budgeted $24,000 for the purchase of a n~w blacktop roller and a trailer in 1997, which would be capable of hauling the roller or the City's Case Skid Steer Loader. I The current roller is approximately 20 years old and has a history of mechanical problems. Newer rollers are more maneuverable and compact better, due to the addition of vibrating roller I drums and articulating steering. Ie The current roller trailer is also about 20 years old and in poor condition. The trailer is too narrow to haul the skid steer loader, consequently the skid steer is either driven down the road at 5 m.p.h. or hauled on one of Parks Department trailers. These trailers are designed for mowers I and not 6,000 lb. loaders. Evaluation I The Public Works Department has looked at three (3) brands of rollers. All three (3) brands are approximately the same size and weight with prices ranging from $9,690 to $11,794. I While all three (3) brands of rollers considered have good reputations, only the Wacker brand roller offered the features desired by Public Works, such as; articulating steering, which increases maneuverability for working on small areas; vibrating rollers, which pack blacktop harder and I over a wider temperature range; and double drum drive, which increases mobility on slopes in soft conditions and when loading. I Attached are specifications for all three (3) machines and price quotes. I The Beuthling roller costs $9,690. This is the smallest of the three (3) rollers (by shipping weight) and has none of the three (3) features listed above. I The Wacker roller costs $11,444. This is the middle weight model of the three (3) rollers and has all of the features important to Public Works. t' I ----- ------------- --- ------- -------- '1 The Rosco roller costs $11,794. This is the largest of the three rollers, and has a vibration I feature, but does not have articulating steering or double-drum drive. .. This roller was available on the State Bid (Minnesota Cooperative Purchase Agreement). However, the contract has expired, and currently no rollers of this size are in contract with the state. I The trailer demonstrated with the Wacker roller is a Redi-Haul brand made in Fairmont, Minnesota, and is the make and model Carlson Equipment leases for transporting their rental I skid steer equipment. Public Works perceives this trailer would work well for their skid steer and the new roller. The cost of this trailer is $3200, plus sales tax bringing the total to $3408. The total cost of the roller and trailer would amount to $15,595.86, including sales tax. I Recommendation I The Public Works Superintendent recommends Council consider and approve the purchase of one Wacker Vibratory Roller Model RD880V at $12,187.86, including sales tax and one (I) Redi-Haul Model FSL 12 Transport Trailer at $3408, including tax. I Enclosure I '" I I I I I I I .. I ---------- .. . DEPARTMENT PRO<<;'CT TITLE <('UMBER S YEAR COST ~\ac.\:;\-c.~ He.... . ~'-\<4-\\-~\\et" -'300 SCHEDULED PROJECT ACTIVITY I;NDI:'iC SOt:RCE '''' . I"" 199' 1000 1001 . FL'TIIRE I ~h~ 24.,cco . I LOCATION I V~"t~es DESCRIPTION: <;"",..\l v,\r..~\e-.~ d~b\e 6.Vu........ Y'o\le--r ~',~ a..\-~c<.>b\-""~ t:;~ee..,~, I dy-~..." ~~d~ o.~ -:Jf>Ov<>>'-,......1l.k\::1 3C,ll we':1\-. '~ al'f~"f,.""'~l.-e~ tto:::cti:. I -to \:~~e'" to h~\ TO\\.QV' ~...d C~se S\::.\d..Aee."t \oa2)e-r. JUSTIFICATION: I C'~"""'"'+ ,<0\\.0<- .to Ceo... lo.lC" ,:>....6 \...<s. 71 \...;<;;~ oC v-.ecl..'l>"',cal. ()T~b\e.....1;: C"Qa~M3. ~"...cQc.~e....-\ b\.;;.c.k:Thf> ~o.t\::. \I\..~ ck.",,~<: ~... J.~\....""",~~~ h~u.. co.;"'... 2b~~ Cv...~.~ 'oe\\elr vc~\eY~ --kc~ tul..k\" Zve Wttwe. depQ",J.i!>Io~.... I CUt..~-\. .....0\\""'<" ki.\e.. \~ 20 ka""'e-.,Cle ~f1e (;.0.... k..e s::.-.:? ere: tu~~c.1... ~s. ",,~..,l~ wo..t'l CH.A" . I CliRRE1'oTSTATUSlPROJEcrEDSCHEDULE: . fJew VOU~h. '2Yld -h:o:~e... S.~U\cl be fl.l~\""a.;e() fov tL..e \<19'1 I <!.-he-<2~ ver~'lT SBQ.;:c...... :;)...~ c:...)(:<;: l.al.>cl~e-k2l ~ pre0e.s:es<;:ov, I I .' - I RELATIONSfIIP TO E.'I(ISTl:>C PLANS AND OTHER PROCRA~.IS: , I . I I I HYDROSTATIC VIBRATORY ROLLER RD 880V .. APPUCATION I Designed as a lightweight asphalt roller, effective in the compaction I oflevel sub-layers as well as finish layers on roads, driveways, parking lots, or any other asphalt I surfaces. Articulated steering provides a high degree of .:;~~it maneuverability making this roller ideal for use along curbs, -'-.~''';~. I walls or foundations. Also ~--~ excellent for compaction of asphalt repairs. I FEATURES AND BENEFITS . Articulated frame with power steering allows extremely I accurate control. . Infinitely variable forward and reverse hydrostatic drive results eI in smooth, even accelerations and stops for smooth surfaces. . Front drum vibration with static rear drum leaves excellent I asphalt finish. . Power steering and conveniently located controls enhance I operator's ease of handling. . Machined drums with tapered edges greatly reduce track STANDARD PACKAGE MODEL patterns on fresh asphalt ..................................... . I surfaces. Hydrostatic Vibratory Roller RD 880V . Plastic water sprinkling system is corrosion free and easily Above package includes roller and engine operator's manual. I i removed for cleaning. . High curb clearance allows for CARLSON EQUIPMENT COMPANY flush compaction against walks BLOOMINGTON ROSEVILLE NEW HOPE and curbs. (612) 881-7519 (612) 633-8171 (612) 535-0203 I .. Variable flow water valves allows precise flow adjustment to FAX: 881-0860 FAX: 633-8684 FAX: 535-0451 j each drum to match asphalt I conditions. . Rear drum can be ballasted to increase weight. . Dual drum drive provides I excellent handling and performance. .. .. I ( "-,--, , .- - ---- ___u_____ I earlson 1 0 - 0 1 1 5 I quotation It~ equipment 1380 West County Road C 0 5010 Hillsboro Avenue N. 0 1801 West 96th Street Roseville, MN 55 113 New Hope, MN 55428 Bloomington. MN 55431 I 633-8171 535-0203 881-7519 633-8684 Fax 535-0451 Fax 881-0860 Fax 800-367-9161 800-371-6508 I CUSTOMER: CITY OF ARDEN HILLS SHIP TO: ARDEN HILLS, MN I ATrN: DWAYNE DATE SHIP VIA F.O.B. TERMS SALESPERSON 5-28-96 JOE QUANTITY PART NO. DESCRIPTION EACH NET TOTAL 1 WACKER MODEL RD880V VmRA TORY ROLLER I 16 HP VANGUARD ENGINE, 2430 LBS, 3000 LB FORCE, 3900 VPM NEW $11,444.00 Ie I I I I ACCEPTANCE ANO DISCLAIMER OF WARRANTIES I Th, fronC and back gf U'Ii$ document comprise the entire eonb'aet affecli'lg ttljs transactiOn. In AeeeptinO this proposal Cu:stom.r ag,"s to all Terms and Conditions on lhel'9Yenle, including WalTBf\ly Diaclaim8f'3, whic:h were read and underslood priClf to Customer acceptance. 1Jnr.$$ oltllllll'Wise indicated. lhe above sd1edutecl Equipment is offM$d F.Q.B. factOl'J, plus applieable laxes, payment terms are net ea!:h an reeeipt. AIry financing proposed is contingent on !he credit approvlll of the finance agency. This quotatiOn is fct information purpoSft$ only, and shall nol be binding upon Dealer until8CC1Jpled by an offi08r of the company at itll;Orporate headquarters, Roseville, Mimesota. _ This quotation is valid fer thirty days frQm date. I -'oled Ao;epted flama, Dealer: By: Dale: Date: I ------------------ .1 Wed; lUaul EQUIPMENT "TRAILERS" I ~ · 00 · TRANSPORT :. FSL 12 The SL Series Transport Trailers Are An Excellent Choice I For Construction. Rental And Light Agricultural Usage. Moves Trenchers. Tractors. Skid-Steer Loaders. Mowers. Rollers And Other Hard To Load Equipment. I ~ I I FSL 12 With Standard Ramps Optional Full Width Ramp I At Redi Haul We Would Rath~:~af~ ~an" Sorry, And For That Reason Transport Trailers Have Brakes On All Axles As Well As safety.. Chains And Safety Break-Away System. .. .,'~,..<"'';:;:. I _";::~"''tr, 1 I FSL 14 with Standard Beaver Tail & Ramps I It's Easy-On. Easy-Off ~: ~di1H~UI'S ., Heavy-Duty Loading Ramps And The Low Profile Offers Greater Safety Enroute. Optional Gooseneck Hitch on.~ FSL 14 & FSL 16 series trailers.' ,* .....~~, . ""-:.': " . . "_4~~ FSL 16 with Standard Beaver Tail & Ramps EQUIPMENT "TRAILERS" TRANSPORT C I D 'i-B I' A , . I E + SPECIFICATIONS I G.V.W.R. BED TYPE NO. OF TIRE EMPTY . LOAD MODEL A B C 0 E WIDTH BED AXLES SIZE WEIGHT 55 MPH CAP. FSL12LD 74' 12 ST215175RX14 ...183()( . '~::':<'.,< 1 6'- I -12' N/A .N/A; ,-16' 17' 2' Rr 8,000; FSL12 12' N1A N/A 16' 17' 741' 2" Oak 2 700x15 2200 9,800 7,600 FSL12HY; '.12' -:(. 16'. 17'. .. .- -. " 2200' v~ -'<5: ,-->,_~, ':'g;)!;.- N/A N/A 74' 2"Oak 2 ST225175Rx15 :11 ,680- I FSL 12+2 14' N/A N/A 18' 1711 74" 2" Oak 2 700x15 2350 9,800 7,450 .. ~-,f. - -"-"_0-' __co ~:~" ....:.,:~,. ",~::'i:'>;'~~,: FSl.12H+2 ;'14" NtA N/A' ;18' -.17' 74' 2'Oak. 2 ST225h5RX15 .2350;-1;.: ,11.680; :;9; I FSL14' 14' 3' 22' 19' 24" 78" 2" Oak 2 700x15 2580 9.800 7,220 FSL14H"'; '14', 8,3'. ;:;.'" - , .....2580\. <",,'.~:-':,:"."'t.j,. .:Z~--91~ <22'j ',~9' :24~ 78" 2"Oak /-2 ST225175Rxi5 .. ... J ~,19D ; FSL 14HD' 14' 3' 22' 19' 25' 7811 2" Oak 2 9.50x16.5 2960 14,400 11,440 8L1427:' "a'-' . ."0.-2 . .. ~"-;'.:." .,.~>'>. ._.~ 14._ . '14' 22'-6" 19'-6" 26' 78" 2"Oak I. 9.50x16.5:: 31'50\; 17;1_502 I FSL 1627' 16' 2' 23'-6' 21'-611 26" 78" 2"Oak 2 9.50x16.5 3450 17,150 13,700 FSC162S* ., ..' '.S" ..' 21(6" 215175RX17.5 1-'."":-'"(,, '-' -'-"'-~<':;'~( .16' ,'. 24'-6~; 26".. 82' 2"Oak ..2 ., j.. 3700 ,0:- 19,200; 15,_ I FSL1629' 16' 3' 24'-6" 211~6" 26" 78"t 2" Oak 2 215175Rx17.5 3700 20,700 17,000 . c'2" 21'-6" . .3 ",K. ,__'., -;:1~',10:.:r .,,,,,,.. F8L 1636' . 16' 23'-6' 26' 78" 2"Oak 9.50x16.5 3800 21,060 17,2 -Gooseneck Hitches available on these models. t78" bed width, 82'" between fenders. I Specifications subject to change without notice. STANDARD EQUIPMENT (Heliil!hJ#. OPTIONAL EQUIPMENT I ' All wheel brakes. , Baby moon hubcaps. , Wood floor. That distinctive name on every trailer is ' Pintle eye hitch. . "0" tie down rings. more than just a company identification. It ' Full width ramp. , Acrylic paint and epoxy primer. is a symbol of quality construction and the ' Oak inlay ramps. I ' Adjustable hitch height. determination to produce what we feel is , Parking brake. , Heavy duty fenders. the best engineered line of trailers on the -Winch. , Emergency break away system. market. , Spare tire and wheel. , Free backing surge brakes. TWO YEAR I ' D.O.T. required lights (sealed STRUCTURAL WARRANTY & shock mounted). anufacturer of Quality Products Since 1969. - Employee Owned DISTRIBUTED BY: ft!!::!!1H~~~ TRAILERS INC. 205 NORTH DEWEY, FAIRMONT, MINNESOTA 56031 PH: (507) 238-4231, FAX. (507) 238-2603 lOLL FREE: 1-800-533.0382 FG.IDENTIFICATION NO. 47S ETT-12194-3M PRJNTED IN THE U.s.A. !!!!oj! 1 0 0 4 9 3 I - , quotation I ~ 13 80 West County Road C 0 50 to Hillsboro Avenue N. 0 1801 West 96th Street .. Roseville, MN 55113 New Hope. MN 55428 Bloomington. MN 55431 633-8171 535-0203 881-7519 633-8684 Fax 535-0451 Fax 881-0860 Fax I 800-367-9161 800.371--8508 CUSTOMER: CITY OF ARDEN HILLS SHIP TO: I ARDEN HILLS, MN ATrN: DWAYNE I DATE SHIP VIA I F.O.B. I TERMS I SALESPERSON I 5-20-97 JOE QUANTITY PART NO. DESCRIPTION EACH NET TOTAL I REDIHAUL 1 MODEL FSL 12 12' TRANSPORT TRAILER I 7600 LB CAPACITY, SURGE BRAKES, 74" X 12' OAK DECK, 4 "D" TIE DOWN RINGS, FULL WIDTH RAMP, SAFETY CHAINS, ~ D.O.T. APPROVEO LITES (SEALED & SHOCK MOUNTED), PINTLE HITCH OR 25/16 TH BALL, (4) 700 X 15 "0" TIRES, NEW $3359.00 I . I I I ACCEPTANCE AND DISCLAIMER OF WARRANTIES I The rn:.nt ancI blIck 01 tt1ilI document comprise the entire contract affecting this transaction. In AcceptinG \tlia prl3!)OM1 Customer agrHS to all Term! and CondiliOl'\$ Qn Ihe reverse. including Warranty DisClaimers, which were read and undemood j)rior to Custom. acceptance. Unless olheIwtH indicated, ht ~.1CheduIed Equipment is offered F.O,a. factOfy, plus applicable taxeS. pa)'ment terms are net cash Qn receipt. ArtV ftnancing Pf'CPCaed ill contingent on lhecredit appt'OVel db fln8nct I .,oncy. This quoI8lion is for information PlUl)Oa8S 0tI1y, and shall not be binding upon Dealer until accepted by an officer of the com~ny at ils r;aporate headquarters, RoaevIUe, Minnllscta. This quotation is valid far lhny days from dale. - Accepted I Customer: Dealer: By. By: -. ""'" Cate: I ?8 ,-~ 9'06 P 01 EQ SECT/CENTRAL SHOP Fa', : 612-?96-9915 Feb _ ~( . . ; I . -~cnnesota Dc~artment of Transportation .(~ I Equiprnent Section 6000 Minnehaha A'Ve Central Shop Unit Fl Snelling Complex . ~ It Central Scrvice~ Bldg. Sl Paul, MN 55111-tQlt Phone: (612) 725-2351 FAX: (612) 29600S91S I . FAX TlWVSMITrAL SHEEr I I DAn:: L-2..$' - 'l., lNITLU.S: I'LEASE BRING '1:0 'IDE ATl"Em'lON OF: J)...e" (" $}~..2d _ A~v iJiLL~ I FROM 'IDE DESK OF, Lee Anderson l'UONENUMBER: . (612) 725-2377 I NUMnER. OF rAGES (inr/,,,,<"l:" au. sLeet), II .. I ADDmONAL lNfORMATI:ON, !AJf.c tliV . ~j&.c..- l/ of -vtJ!.o ~ - 6/ ~~ -Ttl;. /V'Sc.v.. .. ". !.V l1- :s ,,-l.l:~i'~~a ah'" ~p. le& Chlf AS h~ N G J11 JI.r )/0 IJ 'f 55 Cf;P l "'c..e.. .. ,oJ W: (;I). - 3JR- 'tS S? f I i.U Ct/.l Il,l'llLt?o f."-.. cA . I I I I IF nn, TRANSMJITAL IS NOT CLF.AR, I'LEASE CALL (/iU) 725-2351- .. I I I t- I ----- -- --- DRUM DIAMETER 22 inches rear 20 inches Iront SHELL THICKNESS 0.375 inches I ROlLING WIDTH 36 inches WORKING WEIGHT 3800 Ibs. I SHIPPiNG WEIGHT 26OO1bs. VIBRATORY 850.1600Jminute I FREOUENCY VIBRATORY SYSTEM med'lanical ENGINE Kohler I 18HP air-cooled electric Slarter, alternator & I 12.vott banery DRIVE SYSTEM hydrostatic BRAKES hydrostatiC dynamic braking I caliper/disc emergency brake WATER TANK 42-gallQn polyethylene with 3" opening I I STEERING automotive-type i ltIlloscillating .3" I SEAT padded. weather.resistant, backrest I ,~, () C::U"""NCI OSCILLATION 24' 7.SO" STATIC APPLIED ~ W4LL " FORCE WITH I 2.50. CLe.IUHce 44.5' 89-' BALLAST FRONT: t220 Ibs., 39 PU REAR: 2526 lb... 66 PU I CENTRIFUGAL FORCE 2132lbs., 59 PLI TOTAL APPUED I Rosco's most popular model, the Vibrastat III is a small roller FORCE BY that does a big job! With its "exclusive dual-shaft vibratory VIBRATION FRONT: 1220 lbs., 39 PLI system," this two-ton roller outperforms 12-ton static rollers REAR: 4518Ibs., 125,5 PLI I at a fraction of the cost. Fully hydrostatic, the smooth-running TRAVEL SPEEO <).4.75 MPH Vibrastat III features single lever control and oscillating steering for a 6' turning radius. The 36" wide drum vibrates TRANSPORT WHEELS yes I up to 1600 VPM, producing Marshall densities in excess SCRAPER BAAS steel wI coco mats of that achieved by 12-ton static rollers. OPTIONS water-cooled diesel engine An emergency caliper/disc brake is an additional safety feature hydraulic transport attachme on this dependable and versatile unit. Rosco features the 42 All unils come with standard gallon, non-corrosive water system. Rosco Highway Yellow Enamel Finish. I ---- -- ---- I MRY 16 '96 15:14 P.l/5 . . I - Fax Cover Sheet - It Date: 5/16/96 I Pages: 5 I To: Duane Stafford I Fax Phone: 612-633-7839 I From: Mark Lundeen /I Aspen Equipment 888-2525 " cell 719-4414 I Subject: Beuthling Roller Info I Budget Pricing .. B-60 $7,955.00 I ROPS 675.00 I 8-100 $9,690.00 ROPS 675.00 I Call me for any more info or a demo I I I I t- I -- MAY 16 '96 15:i6 P.4/5 I . . - I .. STATIC COMPACTOR I 1 'k- TON I I I I I .. I I I I I I ! I \ - .. I MAY 15 '95 15: 15 P.5/S I . ~ 8100 STATIC COMPACTOR , Seuthlingohrs alUp4 '.5 lDtI.lf..pI~pB.f.IQ atatic com. OPTIONAL EQUIPMeNT _r wIIid1 -.so... incIusIJy ..... \. HP. 2. iOCh Cia. . SpecUi Peinr camp......n roD. 3 goIIoo luolll/lk anclan irnprosS.. 3000 . A/IIl RHrs 1J>._'/llOddngweiglll. The..iNIIn..combi...._ . Bade. up A/amJ l!4lutllbng"s _ionat quoIiIy __sllip. make... . V_ Pro_ PIW<agit(Loddng_a dMhctMr) s, 00 Ih. f....t 1 .5100_....._ryoulm''-...lluy. . Kubota OMol Engi".. M1'" ""oIod. 2 cy//nt1M I SPECIFICATIONS . Otttor Enginss A....-..oJe . SightIJ_ HydraJJIit: RasMVOi, WEIGHTS .1lIIIEN1IONS . p,.osutlzod Sprinklll, Sy_ Sh;pping Wei!t<-................................................'800 IJ>.. . WotIring Ugh" . RaPS (RoI/tJv.,PtoIKIion SInICIu..j I Operating weignt(Fua BoIlaol +0"....,1)........3000 l.lx< o.e.aH lAtIg1l\............................................................ 771n. OYGtiIlH<!ight........................._........._.............63.75In. OWralIWicllh......................... .................................._.4010. -..-........-...-............................................62.75 10. I Cu"'C1..............................................................$.!01n. WaI CI............................................................ .111$ln. Tuming FIadiu. ...................... ......................... .......60 In. FRONT DRUM.. SPUT Tvp..................SIHl. machilleclsutface wlllalludiOplug I Overall WodIII..............................................................30 In. 0_,..................................._...._........_......_......-201.. SIloII Thioknflo.............................................._... .3'2ln. Od""""-..........._....._.........................................2A.T... I 51a.ringFronrOI\Jll\...........Autom.1ive Typ.. MedI..i.a! REAR DRUM --l::-__j~ Typa.................SvleI. MaChinadsurfaco wI_lilplug Overall Widllt..........................._.................................371n. Dianleter................ ................................_.....................2.In. " I Shall Th1ckn...................................................... .3'210. PROPUlSION - ~:::r=:=::=:::=::::-...::.::~~.~:.:.::::::::::::.~::::::~ Engine....~,. HPOHV Command SiIlg" O\<Iindor I (gaooline). EI..... S1llIt. '2 Volt S.. FuolT..kCaQacily.....................................................3GaI. _KlJ!R SYSlEII Type._....-_......_...G!aVitfwlcUl"-boII..... I TOIIk............................ExcIusM Beudl1i"9 polyetnvla... 3" fill noel<. cap wi_no raer, 50 GeL ~ O"""SO_............Four~._.....1Il6b6r OlUm CocoaMaI$.......................One.ach drum. pivoting MISCELLANEOUS I . _...................._..Oynomicwlmachanicalllond_ 13.75" paoong braka an ftilr dNm. adjuslable brakf; Itwr . Tran...iooion Sv-Paso...........................ConIrolwilllin pump II> 'fnIa_ UI1ir . Gaogeo....-...... _.l.OWOil_~t I . Vandal Ptolaclion......._..._............Lod<ing lillcaps r "'.1 and hydraulic lIuid .-~0evIc0......................_........Nou1llllSlaIlS'Olild\ _Ti.Oown.................._.....:..............(i)lorTIaMflO'ting I .- $1.71- 17- ...UIIInv~-...lf1t<<onfO~~..CIfWlIIUI:II,~....~JPlICIicadoM.,.,~toCMfttlo~ftOItCL I FO~MORe'NFORMAnoNCcNTACT~CUR NI;AI'lIIST BEUTHUNG CEAI..EI'l. MAl'A#~CCMPANY.lNC. , I . 1ell!! ..,.,.. U.NE N.!!. 1VINNl!APOuS. MN !5S44;l ~ FA)(, E1l2171O _ .., PH 1!112/7B0-97es L I :~."~~}...r : L3-94-1oo eEUTHUNG "8tdttI . PRINTED IN USA t. I. , ..j I , , FILE ~~'J~ 5P-.'fo I g I- Howard R, Green Company IlIISlll1!GI1IClIG CONSULTING ENGINEERS Formerly MSA I Consulting Engineers MEMORANDUM I To: Mr. Terry Post I From: Greg Stonehouse Subject: Resolution 97-29 I Date: May 27,1997 I This memorandum is presented to detail the proposed action outlined in the attached City Council Resolution regarding the Gateway Business District. The resolution formally receives the Feasibility Study presented to the City Council on May 12 and May 19,1997. No changes have been made to I the project report; however, further consideration relating to the phasing of specific project components has been afforded in terms of the utilization of various funding sources (i.e. assessments, MSAS dollars, TlF, etc.) .. The resolution also orders the preparation of plans and specifications for the portions of the project slated for 1997 construction. The improvements and associated costs are presented on the attached I cost tabulation. These 1997 improvements include: . Realigument of the City's 18-inch trunk sanitary sewer from the easement extending easterly I of 13th Street NE, to the proposed 14th Street NE alignment. . The removal and realignment of the 12-inch watermain from the old 14th Street NE I alignment to the proposed 14th Street NE alignment. . The construction of that portion of the storm sewer necessary to provide an outlet to the MnDOT system, appropriate water quality and storage facilities, and piping and I appurtenances from the pond to the intersection of West Round Lake Road with 14th Street NE, and east to the end of 14th Street NE. . The construction of the proposed 14th Street NE. I It is proposed that the reconstruction of West Round Lake Road, including storm drainage improvements, and all of the streetscaping improvements be completed with the 1998 Pavement I Management Project. I The attached cost tabulation also details the possible assessments that may be utilized to fund the project to some extent. The potential assessment costs for the 1997 construction and the portion of the landscaping to be completed along 14th Street NE total $1,274,700. The minimum expected f' assessment associated with the reconstruction of West Round Lake Round is also presented on this table. It assumes that the street assessment rate would be based upon a typical 36-foot roadway, and that the streetscaping would not be assessed. This number is presented for informational purposes I 1326 Energy Park Drive. 51 Paul. MN 55108 . 612/644.4389 fax 612/644-9446 toll free 800/888-2923 , , I Mr. Terry Post I- May 27,1997 Page Two I only, in order to provide the City with a minimum anticipated assessment revenue for the purposes of planning the 1998 project budget. I We anticipate this memorandum addresses any questions or concerns you may have related to the project. Should the Council so desire, it would be appropriate to adopt Resolution 97-29, Receiving I the Preliminary Report and Ordering the Preparation of Plans and Specifications for the 1997 portion ofthe Gateway Business District Utility and Street Improvements. I will be available to address any further questions at Monday's City Council meeting. I GJS:tw Attachments I 089-2705.may I .. I I I I I I I f' I Howard R. Green Company CONSULTING ENGINEERS , ( i . STATE OF MINNESOTA COUNTY OF RAMSEY .- CITY OF ARDEN HILLS RESOLUTION 97-29 . A RESOLUTION RECEIVING THE FEASffiILlTY REPORT AND ORDERING PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF I THE GATEWAY BUSINESS DISTRICT STREET AND UTILITY IMPROVEMENTS. WHEREAS, the Feasibility Report ordered by the City Council on April 28, 1997 has been . prepared with reference to the Gateway Business District Utility Improvements and the Fourteenth Street Northeast Street Improvements and was received by the City on May 19, 1997; and . WHEREAS, the Feasibility Report and subsequent City staff evaluations have resulted in the . recommendation that the proposed improvement is necessary, technically, and economically feasible; and . WHEREAS, the City Council has duly considered the information presented within the Feasibility Report; .. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN lllLLS, MINNESOTA: . 1. The City Council will consider the improvement as described in the Feasibility Report and the possible assessment of the property abutting this proposed improvement for all or a I portion of the cost of the improvement pursuant to the Minnesota Statutes, Section 429 at an estimated total cost for the improvement of $1,195,200. . 2. Howard R. GreenlMSA Consulting Engineers is hereby designated as Project Engineer for this improvement. The Project Engineer is directed to prepare plans and specifications for the making of the improvement and the solicitation of competitive bids. . PASSED AND ADOPTED TmS 27TH DAY OF MAY, 1997. . . Dennis Probst, Mayor ATTEST: . Brian Fritsinger, City Administrator if . 5201089.2206.may , I I- I .. 0 0 <:> I C , , 0 0 <:> CIl <0 0 , 00 00 E ..: <IS ..; '" ., II) '" ~ '" ., ~ '" .... CIl I ., .:\! ~ ~ ... ~ ~ ... .. 0 0 0 0 0 <:> C 0 0 0 0 0 <:> I - CIl II) N 0 II) II) ..... ..... .... E <IS cD N" ..: cD i! en "'., ~ ... ... <0 .... en "'., '" ~ N ... "!. I- ....CIl .... .... ., I (,) >- ., - ftI <( ... ~ ~ ... ... ... 0:: :E I- 0 0 0 <:> ..... , , 0 0 0 <:> en 0 "'. 0> N I N 00" N" ~ <IS 0 - - C ...:g '" <D 0 <:> - ~O N 0> '" ..... CI) .... en CI) .. en .c ... ... ~ ... ~ ~ w en z r:: 0 0 0 0 <:> 0 0 0 0 0 <:> - II) N 0 II) , N I en :;:l ...... <IS cD N" ..: ... ::> ftI ... ., ~ ... ... <0 ... - ... 0 '" ~ N ... ....0 m :::l ....0 .... .c >- ftI ~ ... ~ ... ~ ... I ~ I- - .. 0 0 0 0 0 <:> III ~ :g 0 0 0 0 0 ~. 0 II) N 0 <0 0> W 0 ::0 <IS cD tf <IS <IS II) I I- 0" ~ ... ... 0 ... "C CloU '" ~ ... .... '" CD <C CI) eo!. ~ N C) III D. 2 'S: D. ... ... ~ ... ~ ... I CI) 0::: .. ~ .. tIl C ~ C I .. III OJ CIl .l!l 'j:i. C" E III CIl co CIl c ~ e U E CIl ~ E <II CIl C co 0 ~ .. > 0 ';: ~ c I o Cl. co .. E co ..J CloO III .50 I {t I FILE -- REVISED - AGENDA ARDEN HILLS CITY COUNCIL MEETING - NEW BRIGHTON COUNCIL CHAMBERS J MONDAY, JUNE 9, 1997, 7:30 P.M. 7:30 P.M. 1. Call to OrderlRolI Call I 7:30 P.M. 2. Approval of Meeting Agenda I 7:30P.M. 3. Approval of Minutes a. May 27,1997 Regular Council Meeting I 7:30 P.M. 4. Consent Calendar Those items listed under lhe Consent Calendar are considered to be rouline by the City Council and will be enacted by one motion under a Consent Calendar fannat There will be no separate discussion of these I items, unless a Council member so requests, in which event, the item will be removed from the general order of business and considered separately in its nannal sequence on the agenda. I a. Claims and Payroll b. Sanitary Sewer, Authorization for Engineering Report and Recommendations Ie c. Business License, Natale's Caffe, Inc., 3673 North Lexington Avenue 7:35 P.M. 5. Public Comments I This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please slate your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the I Council, we ask that individuals limit their comments to three (3) minutes. Written documents maybe distributed to the Council prior to the meeting. or as bench copies, to allow a more timely presentation. I 7:40 P.M. 6. Unfinished and New Business a. Res. #97-31, Resolution Approving an Amendment to the Master I Agreement with the Minnesota Amateur Sports Commission for the Construction and Operation of a Four-Sheet Ice Arena b. Adoption of Safety Manual/Policies I c. Purchase of Blacktop RollerfTrailer d. Purchase of Toro Workman Ballfield Groomer I 8:40 P.M. 7. Administrator Comments I 8:50 P.M. 8. Council Comments fI' 9:00 P.M. 9. Adjourn The above time may vary depending upon length of issue discussion. I '.,. ;)i>Oo"'-w"! " , ',.; . -- - - L I I I June Meetings July Meetings I June 9 Council Meeting 7:30 P.M. July 2 Planning Commission 7:30 P.M. I June 11 Planning Commission 7:30 P.M. July 14 Council Meeting 7:30 P.M. June 16 Council Worksession 4:45 P.M. July 16 Business Development 8:00 A.M. II Committee June 18 Business Development 8:00 A.M. Committee July 17 Finance Committee 7:30 P.M. I June 19 Finance Committee 7:30 P.M. July 17 Public Safety 7:30 P.M. Commission June 19 Public Safety 7:30 P.M. I Commission July 21 Council Worksession 4:45 P.M. June 24 Parks & Recreation 6:00 P.M. July 22 Parks & Recreation 7:00 P.M. I Commission Commission June 25 Newsletter Committee 6:00 P.M. July 28 Economic Development 7:00 P.M. Authority I June 25 Hwy. 96 Task Force 7:00 P.M. July 28 Council Meeting 7:30 P.M. June 30 Economic Development 7:00 P.M. I Authority July 30 Newsletter Committee 6:00 P.M. June 30 Council Meeting 7:30 P.M. July 30 Hwy. 96 Task Force 7:00 P.M. I I -- I