HomeMy WebLinkAboutCCP 08-25-1997
I FILE
I
AGENDA
f'
ARDEN HILLS CITY COUNCIL MEETING
NEW BRIGHTON COUNCIL CHAMBERS
I MONDAY, AUGUST 25,1997,7:30 P,M.
I
I
I THE
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MEETING IS SCHEDULED FOR 7:15 P.M.
I
I 7:30 P.M. 1. Call to OrderIRoll Call
7:30 P.M. 2. Approval of Meeting Agenda
Ie 7:30 P.M. 3. Approval of Minutes
a. August 11, 1997 Regular Council Meeting
I b. August 18, 1997 Council Worksession
7:30 P.M. 4. Consent Calendar
I Those items listed under the Consent Calendar are considered to be routine by the City Council and will be
enacted by one motion under a Consent Calendar fannat. There will be no separate discussion of these
items, unless a Council member so requests, in which event, the item will be removed from the general order
I of business and considered separately in its normal sequence on the agenda.
a. Claims and Payroll
I 7:35 P.M. 5, Public Comments
This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda,
I In addressing the Council, please state your name and address for the record, and a brief summary ofthe
specific item being addressed to the Council. To allow adequate time for each person wishing to address the
Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be
distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.
I 7:40 P.M. 6, Unfinished and New Business
I a. Planning Cases
1. Case #97-15, Variances (Fence), Michael Welsh, 1509 Colleen
f' Avenue
2. Case #97-16, Site Plan ReviewN ariance (Height of Structure),
Friskies Pet Care, 4251 Fernwood Avenue
3. Case #97-18, Zoning Ordinance Modifications, City of Arden Hills
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I
AGENDA - PAGE TWO ..
ARDEN HILLS CITY COUNCIL MEETING I
NEW BRIGHTON COUNCIL CHAMBERS
MONDAY, AUGUST 25,1997,7:30 P,M,
I
8:20 P.M. 6, Unfinished and New Business, Continued
b. Comprehensive Plan, Request for Proposals (RFP) .
c. Award Contract for South Water Tower Maintenance and Repairs
I
8:30 P.lvL 7, Administrator Comments
8:35 P.M. 8, Council Comments and Committee/Department Activity Reports .
8:50 P.M. 9. Adjourn .
The above lime may vary depending upon length of issue discussion
September Meetings October Meetings ~
Septem ber 3 Planning Commission 7:30 P.M. October 1 Planning Commission 7:30 P.M. I
Septem ber 8 Council Meeling 7:30 P.M, October 14 Council Meeting 7:30 P.M.
September 15 Council Worksession 4:45 P.M. October 15 Business Development 8:0lJA.M. .
Committee
September 17 Business Development 8:00 A.M.
Comminee October 16 Finance Committee 7:30 P.M. I
September 18 Finance Committee 7:30 P.M. October 16 Public Safety 7:30 P.M.
Commission .
September 18 Public Safety 7:30 P.M.
Commission October 20 Business Relations 4:00 P.M.
Committee
September 22 Joint'Vorksession PENDING .
(Arden Hills, Shoreview October 20 Council Worksession 4:45 P.M.
and North Oaks)
October 27 Economic Development 7:00 P.M. .
September 23 Parks & Recreation 7:00 P.M. Authority
Commission
October 27 Council Meeting 7:30 P.M. .
September 24 Newslener Comminee 6:00 P.M.
October 28 Parks & Recreation 7:00 P.M.
September 24 Hwy. 96 Task Force 7:00 P.M. Commission ~
September 29 Economic Development 7:00 P.M. October 29 Newsletter Committee 6:00 P.M.
Authority
October 29 Hwy. 96 Task Force 7:00 P.M. .
September 29 Council Meeting 7:30 P.M.
I ~....Jl ttn-..,:X o-u:\
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I Howard R, Green Company
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CONSULTING ENGINEERS IO\SII.TIII;[\GI\~I:~1
Formerly MSA
. Consulting Engineers
August 25, 1997
File: 800100j
. Honorable Mayor and City Council
City of Arden Hills
I 1450 West Highway 96
Arden Hills, Minnesota 55112
. RE: GATEWAY BUSINESS DISTRICT
Dear Mayor and Council:
I This letter was prepared to present the bids for the referenced project to the City Council.
Although no action will be required relative to this issue, we wish to provide all information
I pertaining to the project in an effort to assist you in any future decisions related to the project.
The bid opening was conducted on August 25, 1997, at 11 :00 a.m. at the Arden Hills City Hall.
., The City received six bids ranging from a low bid of $713,700.00 to a high bid of $985,818.30.
A tabulation of the bids received for the project is enciosed in this letter.
The iow bidder, Lametti & Sons, Incorporated has indicated that they could begin work on the
I project as early as September 15, 1997. However, the award and construction on this project
appear to be contingent upon the completion of a developer's agreement and approval of final
plans for that portion of the District.
I At this point in the City's portion of the Gateway Business District improvements, we
recommend holding the bids until further information regarding the Developer's schedule can be
I obtained. The City has 90 days from August 25, 1997, to award a bid; and, we recommend
opening a dialogue with Lametti & Sons as soon as possible to begin to develop a better idea
for the options available for both the City and the Contractor in this case.
I I will be present at you August 25, 1997, City Council meeting to address any questions or
concerns you may have related to this project.
I Sincerely,
mpany
I
I
I- Enclosures
O:\projI8001 00jl1 00-2509. aug
.
1326 Energy Park Drive' St. Paui. MN 55108 . 612/644.4389 fax 612/644-9446 toil free 800/888,2923
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I
August 25, 1997
I To: Finance Directors
I Fr: Margaret Egan ~'\~
Here are the survey results. Thank you for providing this infonnation.
I
I Taxes in Neighboring Communities
.- Counen k"
1997 Taxable Aetual1997 Ama) 1997 Dollar Ineru.se Muimum 1998 ;it"..>cAG1SE
Community Tu Capacity Tax Rate (Net or HACA) for 1998 (Net of HAC A) Approval Date -
I Arden Hills 510,313,900 t7.748 $1,829,300 $35,000 51,864,300 September 8th \.~1 ,)("
Brooklyn Park NA NA $tO,736,000 $629,200 $11,365,200 Undetennined 1;, '61, 0(0
I Maplewood 532.943,600 21.309 S7,414,900 $12,800 $7,427,700 September 2nd \/J~
, 0
I Mounds View $6,585,100 25.062 $1,643,500 589,000 51,732,500 September 8th 5.41.. '10
NEW BRIGHTON 516,201,400 17.719 12,811,100 5171,300 53,043,400 Sepumber.9lh h aO %
I Rosevilla S34,404,100 17.751 S6,093,000 S182,800 56.275,800 August 25th 'S, 00.)(0
I SI. Anthony NA 26.406 $ I ,530,000 $36,700 SI,566,7oo September 9th 2-,'100(0
.- ,I..\S0(0
I Shoreview $20,796,600 19.703 $4,089,600 St8,300 $4,107,900 September 2nd
3.1. 71u
White Bear Lake $16,733,900 15.991 $2,685,100 $87,700 52,772,800 September 9th
I
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I Finance Department
G:IBUDGElW8Il~t1fiVlil1l'6S:t.IW' New Brighton, MN 55112' (612) 638.2101' FAX (612) 638-2044 25-Aug'97
10'd 110'oN 60:11 l6,SZ 6nI:J 17170ZS>:9:l3l N01H9I~a ~3N All)
I
HP OfficeJet Fax Log Report for
I Personal Printer/Fax/Copier City of Arden Hills
612633-7839
- Aug-22-97 10:57 AM
I Last Fax
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I Identification ,. ';V c. . Result Pa2es ~ Date Time Duration Diaf!llostic
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4219511 f / X OK 06 Sent Aug-22 1O:55A 00:01 :46 002582030022
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612 633-7839
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I Last Fax ^ i.
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6286833 "'\ OK 03 Sent Aug-22 11:01A 00:01:28 002181230020
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612633-7839
. Aug-22-97 11:18 AM
I Last Fax
I Identification Result Paecs Iw Date I.i!nI1 Duration Diaenostic
6449446 G"'-"~ OK 02/02 Sent Aug-22 II :04A 00:01:14 002121430020
I 6339550 ~-+n-z:.0~ OK 02/02 Sent Aug-22 II :06A 00:01:17 002120430020
6333846 $<<.QQc ''\ OK 02/02 Sent Aug-22 II:07A 00:01:17 002120430020
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HP OfficeJet Fax Log Report for
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612633-7839
. Aug-22-97 11:20 AM
I Last Fax
I Identification Resnlt Pa~cs ~ Date Time Dnration Dia~nostic
~. b Aug- 22 1U8A 00:01: 10 002581030022
6461220 ;;~""'. h.'~______ OK 03 Sent
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. CITY OF ARDEN HILLS
-
I- MEMORANDUM
DATE: August 22, 1997
I TO: Mayor and City Council
I FROM: Terrance R. Post, City Accountant
SUBJECT: Administrator Comments for the August 25, 1997 Council Meeting
I
6:30P,M,
I CLOSED EXECUTIVE SESSION
TO. DISCUSS PENDING LITIGATION
I
I
.. 1. Approval of Minutes
The Council is asked to approve the Minutes of the August I 1,1997 Regular Council
I Meeting and the August 18,1997 Council Worksession.
2, Consent Calendar
I a, Claims and Payroll
The Council is asked to approve claims in the amount of$28,891.95, and the bi-
I weekly payroll (#17) for the period ended August 15, 1997.
3. Unfinished and New Business
I a. Planninf,l" Cases
1. Case #97-15. Variances (Fence). Michael Welsh. 1509 Colleen Avenue
I The Planning Commission recommends denial of variances to allow for
the continuing existence of a fence on height and direction of finished
I side, and recommended approval of a variance for thirty percent (30%)
open air flow.
I 2. Case #97-16. Site Plan ReviewNariance (Height of Structure).
Friskies Pet Care. 4251 Fernwood Avenue
t' The Planning Commission recommends approval of the height variance
and site plan review for a 672 square foot addition, conditioned upon the
provision of additional landscaping on the west side of the property.
I
~ ~
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Administrator Comments for the 8/25/97 Council Meeting .
Page Two -
August 22, 1997 -.
3, Case #97-18. Zoning Ordinance Modifications. City of Arden Hills
The Planning Commission recommends approval of the amendments to I
seven (7) Zoning Ordinance areas (VI, C, 1, a; VI, C, I, d; VI, C, 2, a; VI,
E, 4, c; VI, G, 3, a (2); VI, G, 6, a; and IX, A, 2). If Council is supportive
of the proposed modifications to the Zoning Ordinance, the City Attorney I
should then be directed to prepare the revised ordinance.
b. Comprehensive Plan. Request for Proposals (RFP) I
Staff requests City Council authorization to distribute a Request for Proposals
(RFP) for updating the City's Comprehensive Plan to a select number of area
planning firms. This project was specifically budgeted for within the 1997 I
Budget.
c. Award Contract for South Water Tower Maintenance and Repairs I
Staff requests City Council approval to accept the bid from Odland Protective
Coating in the amount of$20,450 to complete the maintenance and repair of the
South water tower. The City Engineer compiled bids on this project and I
recommends commencing the project this fall instead of spring, 1998 to take
advantage ofthe more favorable bid prices (i.e., $20,450 this fall vs. $23,900 next ..
spring).
4. Administrator Comments I
Staff will update the Council on the August 25,1997 bid opening results for the
Fourteenth Street project at the Council meeting.
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I' .
MINUTES ~~~~y
I CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
i' AUGUST 11, 1997
7:30 P.M. - NEW BRIGHTON COUNCIL CHAMBERS
. CALL TO ORDERlROLL CALL
I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular
City Council meeting at 7:30 p.m.
. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks
and Susan Keim.
. Absent: Councilmember Paul Malone
Also present were: City Administrator, Brian Fritsinger; Community Development
. Director, Kevin Ringwald; City Accountant, Terry Post; Public Works Superintendent,
Dwayne Stafford; Parks & Recreation Director, Cindy Walsh; City Engineer, Greg
Stonehouse; Administrative Secretary, Sheila Stowell; and Recording Secretary, Cindy
. Schneider.
ADOPT AGENDA
~ MOTION: Keirn moved and Aplikowski seconded a motion to adopt the revised agenda for
. the August I 1,1997, Regular City Council meeting as presented. The motion
carried unanimously (4-0).
I APPROVAL OF MINUTES
July 28,1997, Regular Council Meeting
I MOTION: Aplikowski moved and Keim seconded a motion to approve the July 28, 1997,
Regular Council Meeting minutes as presented. The motion carried unanimously
I (4-0).
CONSENT CALENDAR
I A. Claims and Payroll
B. Parks & Recreation Department, Purchase of Snow Blower
. C. Call for Closed Executive Session on August 25,1997, at 6:30 p.m. for Discussion
of Pending Litigation
D. Approval of Corrected July 14, 1997, Regular Council Meeting Minutes
I E. Gateway Business District (GBD) Consultant Request
..
.
W~~~f . ..
ARDEN HILLS CITY COUNCIL - AUGUST 11. 1997 2
MOTION: Hicks moved and Keim seconded a motion to approve the Consent Calendar as I
submitted and authorize execution of all necessary documents contained therein. ..
The motion carried unanimously (4-0).
PUBLIC COMMENTS I
Mayor Probst invited the audience to address the Council on any issue not already on the agenda.
There were no public comments. I
UNFINISHED AND NEW BUSINESS I
A. Planning Case #97-17, Sale of City Property - City of Arden Hills, 305 Fourteenth
Street NE, Gateway Business District I
Mr. Kevin Ringwald, Community Development Director, stated the Planning Commission at its I
August 6, 1997 meeting, found that the proposed sale of City property to facilitate the proposed
development in Planning Case #97-06 is in compliance with the City's Comprehensive Plan.
This property is designated as Industrial in the City's Comprehensive Plan, and its intended use I
is for Industrial (Office/Manufacturing/Warehousing). Therefore, the Planning Commission and
staff have concluded that the sale of City property to facilitate the development proposed in
Planning Case #97-06 is in compliance with the City's Comprehensive Plan. The Planning eI
Commission recommends that the City Council accept this recommendation and approve the sale
of City property to facilitate the proposed development in Planning Case #97-06.
Councilmember Hicks inquired regarding the selling price of this parcel of land. Mr. Ringwald I
stated the purchase agreements are planned to be presented to Council at the regular City Council
meeting on August 25, 1997. The action being requested at tonight's meeting is to determine I
compliance with the City's Comprehensive Plan.
Councilmember Aplikowski stated if Council wished to discuss changing the lakeshore setbacks I
on Phase II-IV of this project, now would be the best time to do so. She stated a citizen at the.
August 6, 1997, Plarming Commission meeting had been quite concerned about this issue. She I
stated although she is aware that the present lakshore setbacks meet the City's requirements, she
inquired if Council wished to discuss increasing the setbacks.
MOTION: Keim moved and Aplikowski seconded a motion to approve Planning Case #97- I
17, Sale of City Property, City of Arden Hills, 305 Fourteenth Street NE, Gateway
Business District. The motion carried unanimously (4-0). I
Mayor Probst inquired regarding park dedication fees, and also if the applicant was still
proposing to construct the trail in this area. Mr. Ringwald stated the City is discussing the I
different options for park dedication with the applicant, and further stated the applicant is
tentatively agreeable to the idea of constructing the trail. ..
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?
ARDEN HILLS CITY COUNCIL - AUGUST 11, 1997 U 3
. Mayor Probst inquired if this action would have implications for the Ramsey County trail under
.-
consideration. Mr. Ringwald agreed there could be implications in the future.
B. Resolution #97-40, Authorizing a Preliminary Feasibility Report in the Matter ofthe
. 1998 Street Improvement Project
Mr. Greg Stonehouse, City Engineer, reviewed the letter from Howard R. Green Company to the
. City dated August 8, 1997, outlining the scope of the planned street improvements for 1998. He
stated adoption of this resolution would allow his company to proceed with the preparation of the
. preliminary report for 1998 street improvements, as required by MN statute.
Mayor Probst inquired what work is slated to be done on the roads listed on the resolution. Mr.
. Stonehouse replied the list includes seal-coating, reconstruction, and overlay. He further stated
West Round Lake Road is included on the schedule for now, but can be dropped if necessary.
. Mayor Probst inquired if the City will be making arrangements with Ramsey County for their
share of the cost on the Stowe Avenue project. Mr. Stonehouse replied this was being done.
I Mayor Probst inquired if the New Brighton side of Stowe Avenue was to be paid for by New
Brighton. Mr. Stonehouse replied the assessments on this street will be for Arden Hills residents
only.
.. Councilmember Hicks remarked the list of proposed streets seems rather lengthy for a
preliminary study. Mr. Stonehouse replied he took some of the information from the 1997 street
. improvements, and preparing an aggressive list allows the City to choose the street projects as
they see fit while staying within the budget.
I Councilmember Keim stated the New Brighton side of Stowe Avenue has residents with water
problems, i.e. wet basements, and inquired how the cost of improvements to the water main
I would be split between New Brighton and Arden Hills. Mr. Stonehouse stated they are looking
at the possibility of New Brighton covering the cost of the water main and Arden Hills covering
the cost of the sanitary sewer. Those items will be resolved as part of the feasibility report.
I MOTION: Hicks moved and Aplikowski seconded a motion to adopt Resolution #97-40,
authorizing a preliminary feasibility report in the matter of the 1998 street
. improvement project. The motion carried unanimously (4-0).
C, South Water Tower, Approve Plans & Specifications
I Mr. Stonehouse reviewed the memo from Howard R. Green Company dated August 8, 1997,
specifying the work being proposed for the south water tower. This work, which is being done
I mainly for safety issues, includes the following:
t'
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ARDEN HILLS CITY COUNCIL - AUGUST 11. 1997 4
1. Minor steel modifications to provide adequate toe clearance where the tower ladder .
-.
penetrates the condensate ceiling.
2. Repair of a 10 square foot area of peeled paint in the access tube.
" Removal of mildew stains.
~.
4. Tank lining repairs consisting of spot sandblasting and painting. I
5. Replacing the metal vent screen witIl a fiberglass reinforced nylon screen less susceptible
to icing.
Mr. Stonehouse stated the approximate cost of this work would be $25,000, and recommended I
quotes be solicited from several reputable contractors. He further stated two bids would be
solicited from each contractor, one for the work to be done in September 1997, and the other for I
the work to be done in May 1998.
Mayor Probst inquired if the Public Works Superintendent was comfortable with the I
specifications as listed. Dwayne Stafford, Public Works Superintendent, stated he is familiar
with the contents of the memo, but has not reviewed the specifications in depth. I
Council member Aplikowski inquired why the City would solicit bids for the work to be done in
May 1998 if it could be completed in September 1997. Mr. Stonehouse stated since this is the I
busiest season for contractors, the project would possibly be bid at a lower amount if the City
were to wait until May 1998.
MOTION: Hicks moved and Aplikowski seconded a motion to approve the plans and ..
specifications for the South Water Tower, subject to review and approval of the
Public Works Superintendent. The motion carried unanimously (4-0). I
D. Resolution #97-39, Regarding the Preliminary Design Concepts and Timing of the
Highway 96 Reconstruction Project .
Cindy Walsh, Parks & Recreation Director, reviewed the discussion that Staff has been having
with Ramsey County regarding the trail planned along Highway 96 between Highway 10 and .
New Brighton. The City has many safety concerns related to this trail, which the County has not
been responsive to. On July 30, Larry Holmberg from Ramsey County Parks and Jim Tolaas .
from Ramsey County Public Works, attended the Highway 96 Task Force Meeting. At this
meeting, Mr. Holmberg and Mr. Tolaas were unwilling to discuss alternative trail route options,
stating they felt the trail to be well-designed and safe. They do not believe the City's safety .
concerns to be valid ones.
As a result of this meeting, Council members and the Highway 96 Task Force suggested that a I
Resolution be drafted for Council, either for discussion purposes or for immediate action. Ms.
Walsh prepared the attached Resolution, which outlines the history of the Highway 96 project
and the current project status. I
..
I
I' ARDEN HILLS CITY COUNCIL - AUGUST 11. 1997 ~ ~~~1 5
~ Mayor Probst stated Council needs to consider very carefully the wording of this Resolution, and
how it can be communicated to the County. The options he suggested are passing the Resolution
and mailing it to the County, or presenting it in person to the Ramsey County Commissioners.
He reiterated that the County does not share the opinion that the proposed route is unsafe,
I although there are at least five different points of crossing on a very busy road. He stated that
although he realizes the need to communicate the City's concerns to the Commissioners, the City
has passed previous resolutions and submitted them to the County with no tangible results. He
I further suggested in the "NOW THEREFORE" section of the Resolution, the word "some" be
inserted in place of "further", as there has been no positive consideration at all of the City's
viewpoint.
I Councilmember Keirn requested an update of the status of the turn lanes from Highway 96 onto
I Lexington Avenue. Mr. Fritsinger stated there will be a meeting with the County on September
22,d to discuss fire services issues, and this topic could also be discussed at that meeting.
I Mayor Probst stated the City is also facing difficulty in the placement of a City entrance sign, as
Ramsey County is not willing to move their signal cabinet boxes. Although it is believed that
signal boxes do not need to be placed on a certain corner of the intersection, the County does not
I wish to move them from the corner that the City intended for the entrance signage.
Councilmember Aplikowski stated her frustration that the County does not appear to be open to
.. listening to any of the City's concerns. She stated it is much easier to make these types of
changes when the project is in the beginning stages, rather than when it is nearer to completion.
She stated the traffic flow from 1-35W will be greatly increased, which will make this trail
I unsafe. She stated not only do the Commissioners need to receive the City's viewpoint, but the
County's engineering staff also need to be aware of the City's concerns.
I Mayor Probst suggested inviting Commissioners Bennett and Wiessner to the next Council
Worksession, and then take appropriate action on the proposed Resolution depending on the
outcome of the discussions with the two Commissioners. He stated the alternative would be to
I act upon the Resolution at tonight's meeting.
I Councilmember Aplikowski stated she was inclined to act upon the Resolution at tonight's
meeting, as the Resolution is all factual, gives good background, and states the City's concerns
well.
I Mr. Fritsinger noted that the second "WHEREAS" on Page 2 of the Resolution deals with
comments made at the July 30lh Highway 96 Task Force Meeting, and stated Mayor Probst and
I Councilmember Aplikowski should carefully review this section for correctness. He further
stated that Council needs to be completely comfortable with the language in the 'THEREFORE"
section.
I Councilmember Hicks inquired what the City's options are for the trail construction. Mr.
i' Fritsinger stated the Highway 96 reconstruction could face possible delays if the City objects.
I
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ARDEN HILLS CITY COUNCIL - AUGUST 11. 1997 W ~~ ~1 6 '.
Councilmember Hicks inquired to what extent the City would be responsible for payment for a ~
trail it does not approve of.
Mayor Probst stated he wants a discussion of all the City's options before making a decision on
this Resolution, as the language in the "THEREFORE" section is very strong. I
Councilmember Aplikowski suggested appearing before a Ramsey County Commissioner's
meeting in the near future. Mr. Fritsinger stated a formal presentation could be made before the I
Ramsey County Board, either as part of the meeting agenda or possibly part of the public
discussion section. Mr. Fritsinger further stated he would like to discuss any formal presentation
with Commissioner Bennett first, so he would have some background. I
Councilmember Keim stated if a presentation was to be made to the board, it ought to be made
by the Mayor and as many members of the City Council as possible, as this would have a greater I
impact than if presented by a Highway 96 Task Force member. She suggested first inviting the
two Commissioners previously noted to the next Council Worksession, and if they cannot or do I
not attend, then the City should make a presentation to the full board.
Mayor Probst requested that Staff research the method of getting on the agenda of a I
Commissioner's meeting in the near future.
Councilmember Hicks stated his agreement with approaching the two Ramsey County ..
Commissioners less formally as a first step, and then presenting before the full board if
necessary. He stated passing this Resolution at tonight's meeting could have negative
consequences for the City. I
Council member Aplikowski commented that Mr. Tolaas seems more willing to discuss these
issues with the City than does Mr. Holmberg. She reiterated her opinion that the Council needs I
to speak directly with the Commissioners, either at the next Council Worksession or at a Ramsey
County Commissioner's meeting.
Councilmember Keim suggested Staff begin the process of getting on the agenda for a Ramsey. I
County Board meeting immediately, as it may take a while to be placed on an agenda. I
E. Cummings Park, Repair of Trail Washout
Cindy Walsh, Parks & Recreation Director, stated that a wash-out occurred at the east side of I
Cummings Park during the thunderstorms from June 29th through July 3,d. As a result of this, an
area 70 feet x 30 feet and an average of7 feet deep has eroded. As per Mr. Stonehouse's I
suggestion, she received a recommendation from American Engineering Testing on how to repair
this wash-out and prevent it from happening again. Ms. Walsh stated any engineering questions
could be referred to Mr. Stonehouse. I
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I' ~ ~~ ~ ~
ARDEN HILLS CITY COUNCIL - AUGUST II. 1997 7
I
~ Mayor Probst inquired if the trail would be moved back after the repairs were made. Ms. Walsh
stated as proposed, the trail would remain in the same place.
Mr. Stonehouse stated this wash-out was basically a slope failure, where too much water
I collected at one point, causing the entire area to give away.
Mayor Probst inquired if this would qualify for federal disaster relieffunding. Ms. Walsh stated
I the Ramsey County Commissioners would be acting on obtaining such funds at their next
meeting.
I Councilmember Hicks inquired if the funds were expected to cover the entire cost of repairs.
Ms. Walsh stated it was a possibility if Ramsey County were to be declared a disaster area.
I Councilmember Hicks inquired if Ramsey County were not declared a disaster area, if the repair
costs would then be taken from park funds. Mr. Fritsinger stated the cost of this repair might
I also be taken out of the general fund, if it was not considered park maintenance.
MOTION: Hicks moved and Keirn seconded a motion to authorize Staff to obtain bids in the
I matter ofrepairing the wash-out in Cummings Park. The motion carried
unanimously (4-0).
Ie F, Business License/Liquor License Application Approval- Great China Restaurant,
3547 North Lexington Avenue
I Mr. Fritsinger stated the applicant is requesting approval for On-Sale Liquor, Sunday On-Sale
Liquor and Business Licenses. The applicant has submitted 95% of the necessary documentation
I which is required by municipal code. The Ramsey County Sheriffs Office has completed its
criminal background checks with no problems identified. The Arden Hills On-Sale Liquor
License applied for is the last available liquor license remaining in Arden Hills, and has not been
I used since 1994.
Mr. fritsinger stated Staff recommends approval of the application for On-Sale, Sunday On-Sale
I and Business Licenses for the Great China Restaurant.
MOTION: Keirn moved and Hicks seconded a motion to approve the application for On-
I Sale, Sunday On-Sale and Business Licenses for the Great China Restaurant, 3547
North Lexington Avenue, subject to receipt by the City of the final insurance
documents. The motion carried unanimously (4-0).
I ADMINISTRATOR COMMENTS
I Mr. Fritsinger inquired if the Mayor and Councilmembers would be able to attend the September
220d joint workshop with North Oaks, Shoreview and New Brighton. The Mayor and the three
~ Council members present indicated they would be able to attend this meeting.
I
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ARDEN HILLS CITY COUNCIL - AUGUST II. 1997 8
Mr. Fritsinger stated he wished to give some background to Council regarding the work to be .
..
done on the Gateway Business District. He stated this item will be on the agenda for the August
25, 1997, regular City Council meeting, and as that meeting is expected to be quite lengthy, he
would like for Council to receive some of this information at this point.
Mr. Fritsinger reported Staff expects to present the final contract for the work to be done on 14th .
Street at the August 25th City Council meeting. Staff has been discussing the GBD
improvements at length, including an additional review of the Round Lake area, sewer/water I
mains, land acquisitions, etc. The question that will need to be addressed at the August 25th
meeting is the method of payment for these improvements. The Staff was authorized by Council
to explore TlF bonds for the cost of the improvements, which are currently estimated at $4.7 .
million dollars, although this figure is still being refined. At the August 25th meeting, Terry Post,
City Accountant, along with Ehlers & Associates, will present the bond sale information. The .
number of different issues related to the Welsh Construction may necessitate a later bond
issuance. These improvements are consistent with the vision the City Council approved for the
Gateway Business District back in the late 1980's. The City's financial consultants believe .
satisfactory TIF funds will be generated to pay for the bonds. The developer agreement will also
provide safeguards for funding, and this agreement will also be presented at the August 25th
meeting. I
Mr. Post added that the estimated costs of these improvements probably require that the City
obtain external funding, and the issuance of General Obligation bonds is the most appropriate ..
option to do so.
Mayor Probst inquired what the timetable was for Council approval. Mr. Fritsinger stated .
approval will be requested at the August 25th meeting.
Mayor Probst requested clarification that the bond issuance will need to be approved at the I
August 25th meeting. Mr. Fritsinger replied that while holding off on approval of bonds will
probably not affect the construction schedule, it could affect the interest rate the City receives on
the bonds, as the rates are currently very low. .
Mayor Probst stated it is important that the City inform the residents that bonds are being .
purchased for this project. He suggested a press release or letter to the editor as some ways that
this notice could be accomplished, and reiterated that the residents need to be informed before
the approval takes place. .
Mr. Fritsinger stated he has met with representatives of Mounds View High School regarding
graffiti and vandalism along County Road F. He stated this meeting was very positive, and he I
was very impressed with the progress made on this issue.
Mayor Probst stated this meeting was a good first step, and stated the school district and the I
Student Council are very knowledgeable and informative.
..
.
I" lW W~~ ~
ARDEN HILLS CITY em INeIl" - AUGUST II. 1997 9
I
~ COUNCIL COMMENTS
Councilmember Hicks reported that St. Mary's is paying for the Arden Hills' portion of the
Northwest Youth & Family Services budget for the coming year and should be commended for
I doing so.
Council member Aplikowski reported on the consecration event for the new Greek Orthodox
I Church.
I Council member Aplikowski stated the Business Development Committee is meeting every week.
She and Mr. Ringwald have requested that this Committee develop a vision statement for the
Lexington/Grey Fox Road area.
I Council member Aplikowski stated the Newsletter Committee is discussing fine tuning their
publication to achieve a more distinctive style.
I Councilmember Aplikowski reported on the previous month's Finance Committee
meeting/picnic.
I Council member Keirn requested an update on the I-35W improvement project. Mr. Fritsinger
stated he does not have a great deal of information, and referred the question to Mr. Stafford.
Ie Mr. Stafford stated this project is progressing on schedule, and the first lift of the blacktop has
just been done. He stated there have been some issues with storage of equipment.
I Councilmember Keirn inquired if he meant the equipment being stored at the lift station on
Cleveland Avenue, stating this equipment blocks the road and makes this area unsafe. Mr.
I Stafford reported he has performed an inspection of this area, and found litter, oil spills, and
other debris. The project manager has been contacted and told of these concerns.
I Councilmember Keirn reiterated the large trucks and equipment parked in this area make it very
difficult to see at times. Mr. Stafford stated he will have more information regarding the truck
I parking in the near future.
Mayor Probst reported October 5-11 is National Cities Week. He stated the City Committees
I were part of this celebration two years ago, and suggested that Staff research methods of
recognizing all citizens who have worked on behalf of the City, not just those on committees or
commiSSIOns.
I Councilmember Hicks inquired regarding the status of the land transfer on the TCAAP site, and
if any new information would be available by the next Worksession. He stated a decision needs
I to be made soon about the building site of the new City HalL
..
I
w ~~ ~y ..
ARDEN HILLS CITY COUNCIL - AUGUST II, 1997 10
Mayor Probst noted he has been unable to schedule a meeting with General LeBlanc, and this .
..
meeting will be necessary before any final decision can be made. Mr. Fritsinger stated he will be
attempting to schedule a meeting for the week of August 25'h. He noted that September 15'h was
chosen by Council as the date for a final site decision.
Councilmember Aplikowski inquired if anything could be accomplished by contacting the MN .
Legislature. Mr. Fritsinger stated this is a federal issue, so contacting Legislators would not be
appropriate. I
Mayor Probst inquired regarding ethics in the matter of the Supper at the Fair Grounds. Mr.
Fritsinger stated the ethics laws deal more with vendors and lobbyists, rather than other .
governmental agencies.
ADJOURN .
MOTION: Keim moved and Aplikowski seconded a motion to adjourn the meeting at 8:36
p.m. The motion carried unanimously (4-0). .
I
Delmis Probst Brian Fritsinger ..
Mayor City Administrator
NOTICE OF MEETINGS .
The next regular City Council meeting will be held August 25, 1997, at 7:30 p.m. at the New I
Brighton Council Chambers.
I
I
I
I
I
..
I
MINUTES
CITY OF ARDEN HILLS, MINNESOTA
WORKSESSION !
-- MONDAY, AUGUST 18, 1997
4:45 P.M, - ARMY RESERVE CENTER - 4655 LEXINGTON A VENUE NORTH
I CALL TO ORDER/ROLL CALL
I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the City Council
Worksession at 4:45 p.m. Present were Councilmembers Beverly Aplikowski, Dale Hicks,
Susan Keirn and Paul Malone; City Accountant, Terry Post; Community Development Director,
I Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; Parks and Recreation
Director, Cindy Walsh; and Administrative Secretary, Sheila Stowell. City Administrator, Brian
Fritsinger, was not present.
I APPROVAL OF MEETING AGENDA
I MOTION: Aplikowski moved and Hicks seconded a motion to approve the meeting agenda
for the August 18, 1997 Worksession as revised to accommodate the guests. The
I motion carried unanimously (5-0).
CITY ISSUES - SHORT TERM
Ie a. Gateway Business District (GBm
I 1. Welsh Development Agreement
Mr. Ringwald provided a bench handout with further clarifications between
Welsh Companies and the City which had been revised and under discussion
I since the previous Development Agreement reviewed by the City Council at their
July 21, 1997 Worksession. Those items included the project scope, construction
time frame and detail; issuance of General Obligation Tax Increment Financing
I bonds to pay for public improvements on the relocated Fourteenth Street and
Round Lake Road/Highway 96 intersection; projected increased tax revenues for
I the Phase I, II, III and IV projects to cover the debt service of the bonds;
minimum and maximum square footage of each building; projected construction
start dates for public improvements; and special assessments.
I The City's consulting development attorney, Bob Deike, was in attendance to
provide assistance to the City Council and staff regarding specific items included
in the draft agreement. c~
I
2. Bond Issuance
I Mr. Post provided a brief overview of the proposed bond issuance, and introduced
Mr. Mark Ruff and Ms. Shelly Eldridge, representatives of the City's Financial
.. Advisor, Ehlers and Associates, Inc. Mr. Ruff was present to answer questions
from the City Council and staff regarding the proposed issuance of General
Obligation Tax Increment Financing bonds to finance the public improvements
I
ARDEN HILLS CITY COUNCIL WORKSESSION - AUGUST 18. 1997 2
--
required in the GBD. Mr. Ruff stated that the proposed schedule was for the City
Council to call for the bond sale at their August 25, 1997 Council meeting, for I
consideration at the September 29, 1997 Council meeting.
3. Welsh Building Elevations I
Mr. Ringwald presented revised building exterior enhancements and elevations
provided by the developer as a result of previous discussions with the City
Council, for Phases II through IV of the development project. The final plat is I
scheduled for submittal at the City Council's August 25,1997 meeting, and the
developer was seeking preliminary feedback on proposed upgrades. The Council
generally concurred with the proposed revisions to the exterior modifications I
prepared by the developer.
b. Selection of Engineer, Determine Review Process I
Mr. Post requested City Council direction on the review process for the selection of a
consulting engineer. Mr. Post advised that the City had received all nine (9) proposals
from the short list of firms contacted. I
Council direction was for staff to complete the initial review and nmTOW the list of ..
finalists to two or three firms if possible; Councilmembers were encouraged to provide
input to staff regarding the various qualification of any of the firms represented; staff to
have the short list prepared by September 15, 1997; if more than three firms were selected I
for tlle short list, another date for interviews be provided; and City Council and staff
would interview the short list of firms at the Army Reserve Center the afternoon of
September 22, 1997. Mayor Probst stated that he would not be participating or I
commenting prior to the interviews due to his past link with one of the firms submitting a
proposal.
c. Final Plans and Review. CounciUStaff/Committee Barbeque I
Councilmembers briefly reviewed plans to-date for the September 15, 1997 barbeque.
d. North Heights Lutheran Church, Building Elevations I
Mr. Ringwald reviewed staff concerns regarding the exterior finish and proposed building
materials ofthc North Heights Lutheran Church expansion. City Council direction to I
staff was to inform the North Heights that, ifan exterior other than the brick which was
originally represented at the time of the Planned Unit Development (PUD), a formal I
planning process be revisited with modifications presented to the Planning Commission
and City Council at their October, 1997 scheduled meetings, to allow for proper
notification of area property owners.. I
1998 Preliminary Budget
e.
Mr. Post provided a 1998 Preliminary Budget summary for City Council review, and ..
reviewed various issues and topics related to the Budget. Items discussed included
I
I' ,
I ARDEN HILLS CITY COUNCIL WORKSESSION - AUGUST 18. 1997 3
i' staffing levels; 1998 Capital Improvement Plan (CIP) revisions; City Hall construction;
I Gateway Business District improvements; proposed bond issue; Highway 96
construction; completion of Comprehensive Plan; proposed Intern position; Park
Maintenance and Recreation funds; and fund transfers.
I It was the consensus of the City Council to maintain a 1.9 I % levy increase for the 1998
proposed Budget.
I f. Internet Access Update
Mr. Post advised the City Council that North Suburban Cable Commission had
I completed the internal wiring at City Hall for eventual Internet access. Additional work
on the necessary agreements with a service provider were continuing, with a projected
connection scheduled for the week of August 18, 1997.
. CITY ISSUES - LONG TERM
I a, Utility Rate Structure
Mr. Post gave a brief review of the City's current utility rate structure and policies
Ie affecting the City's utility rate structure.
Mr. Post was directed to prepare a more detailed analysis for City Council consideration
I and review, including identifying impacts on typical customer billings.
MISCELLANEOUS
I Public Works Department
Mr. Stafford gave a brief review of various projects underway in the Public Works
I Department.
Councilmember Keirn referred to Mr. Stafford's recent correspondence with MN/DOT
I regarding storage of construction vehicles and equipment on city-owned property. Mr.
Stafford stated that he would continue discussions with the State regarding punch list
I items needing their attention.
North Snelling Avenue
I Discussion ensued regarding the proposed application of slurry coat on North Snelling ~
Avenue this week. Mr. Stafford was directed by the City Council to talk to North
Heights Lutheran Church regarding construction vehicle traffic during the twelve-hour
I curing period.
.. County Road F
Councilmember Aplikowski requested clarification on the unkempt vegetation on private
property along County Road F near Valentine Hills park. Mr. Ringwald stated he would
I
- -------
---------- -- --1--- .
1
ARDEN HILLS CITY COUNCIL WORKSESSION - AUGUST 18. 1997 4 I
investigate and pursue appropriate code enforcement as needed. ..
Hamline Avenue Service Road .
Councilmember Aplikowski asked for an update on the sanitary sewer problem on .
Hamline Avenue. Mr. Stafford reviewed the findings at his visit to the site earlier that
day, and offered several possible options.
Highwav 96 Si~n Designs .
Councilmember Malone reminded staff and City Councilmembers that, in reference to
pending proposals from the Highway 96 consultant for the City, the City had graphic .
standards and logo, and encouraged the City to be consistent with the proposed signage
designs.
Northwest Youth and Family Services I
Councilmember Hicks stated that the Northwest Youth and Family Services building was I
now fully leased, eliminating some of their financial pressures.
August 25. 1997 Meetin~ Schedule .-
Mayor Probst asked for clarification of the times for the August 25,1997 Closed
Executive Session, Economic Development Authority (EDA), and regular City Council
meetings. .
Healthv Youth Coalition
Mayor Probst mentioned several upcoming events regarding the Healthy Youth Coalition .
with which he and Councilmember Aplikowski were involved.
City Hall .
Mayor Probst also mentioned that he and City Administrator Fritsinger were scheduled to
meet with General LeBlanc of the Army National Guard on August 27, 1997, at which
time a more definite time frame and location for City Hall should be available. I
ADJOURN
MOTION: Hicks moved and Keim seconded a motion to adjourn the meeting at 8:20 p.m. .
The motion carried unanimously (5-0). ~
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I
..
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I
CITY OF ARDEN HILLS PAGE 1 OF 1
I ACCOUNTS PAYABLE CLAIMS REPORT
TO BE APPROVED AT THE 08/25197 COUNCIL MEETING
I- CLAIMS PAID SINCE LAST COUNCIL MEETING (08/11197) . . . .. . .
jjCK.#::cKiDAlEIVENDOR. .... .... .... IAMOUNTlcoMMENTS_~ S7]
I I
I 12604 08/08/97 Midwest Asohalt Corooration 393.17 Road Materials WIDiscount
12605 08/15197 Accurate Press, Inc. 118.25 200 Heatin~ Permits and 300 Insoection Records
12606 08/15197 Cemstone Pro~ucts Company 304.44 Replace Drivewav Amon Stowe Avenue
I 12607 08/15197 Gary En.en 570.00 Mounds View Football Camp. (19)
12608 08/15197 Gallagher's Service, Inc. 184.93 Julv Service Public Works
12609 08/15197 Howard R. Green Company 13,401.14 EnlIineering Services July
12610 08/15197 Minnesota Taxoavers Association 50.00 1997 Membership Dues Post ,
I 12611 08/15197 MN Trade & Economic Development 1,600.00 Classes Ringwald, "Real Estate Finance"
and "Business Credit Analvsis"
12612 08111197 Ramsev County 1,055.54 Utility Inspections and Strioing: of City Streets
12613 08/15197 Animal Control Services. Inc. 281.55 Do./CatEnforcement, 07119 08,{)7
I 12614 08/15197 Brock White Company 144.41 Graffiti Remover
12615 08/15197 . Clutch & Transmission Service. Inc. 42.26 Compactor - #11, Throttle Cable
12616 08/15197 Gooher State One-Call, Inc. 82.25 Julv Service
12617 08/15197 Triarco Arts & Crafts, Inc. 88.44 Supplies for Summer Plav.round
I 12618 08/15197 Zarooth Brush Works, Inc. 284.36 Toro - #42, Reolace Broom
12619 08/15197 The Kahler Hotel 158.40 MN Plannin. Conf. 09/24 09125. Rin~ald
12620 08/15197 Locator & Monitor Sales 84.00 Repair Gas Detector
I 12621 08/15197 MN Recreation and Park Association 440.00 Four Softball State Berths
12622 08/15197 Sanders Wacker Berglv, Inc. 280.00 Hi~hwav 96 Task Force Pavrnent #1 113"-
12623 08/15197 Snell Mechanical, Inc. 2.10 Refund - SC Overoavrnent, Permit 97
12624 08/15197 United States Postal Service 400.00 Office Posta.e "Postap'e bv Phone"
Ie 12625 08/13/97 VallevPavin., Inc. 125.00 Refund - Hydrant Permit #97-[J2
12626 08/15/97 American Medical Security 440.14 Dental Insurance Seotember
12627 08/15/97 Steinkrause Plumbing. Inc. 3.25 Refund SC Overnavrnent, Permit 97 111
12628 08/15197 Biffs, Inc. 50.26 Portable Toilet Nature Walk, TCAAP Proper!\
I 12629 08122/97 Public Emplovees Retirement Association 2,512.10 Second August Pavroll
12630 08122/97 ICMA Retirement Trust - 457 1,401.92 Second August Pavroll
12631 08122/97 State Capitol Credit Union 3,216.69 Second August Payroll
I 12632 08/22/97 Int'l Union of Operatin~ En~ineers 175.00 Au~ust Payrolls
12633 08/22/97 Public Emplovees Retirement Assn. (Ins.) 57.00 Au.ust Payrolls Seoternherlnsurance --
12634 08/22/97 United Way of the SI. Paul Area 26.00 August Payrolls
, 12635 08/15197 Tarl!et Stores 56.35 Recreation Department Sports Equioment
I 12636 08/15197 Northern States Power Company 602.20 Current Invoices
12637 08/15197 Midwest Asnhalt Corporation 179.67 Road Materials W/Discount
12638 08/15197 Comorate Express 314.70 Various Office S~ppljes
12639 08/15197 Rosedale Chevrolet GEO 8.23 Vehicle #104 - Renair Part
I 12640 08/15197 Rent AU Minnesota. Inc. 35.50 Lift #14 Repair - Ladder Rental
12641 08/15197 Bover Ford Trucks, Inc. 78.51 Vehicles #110 and #102 Repair Parts
I 12642 08/15197 Labor Relations Associates, Inc. 376.00 Negotiations, July 1998 Contract
I r2643 08/15197 Sam's Club 75.00 Membership - Recreation Dept. and P.W. _._
12644 08/15197 Construction Bulletin 123.20 Ad for Bids Gatewav Business District
12645 08/15197 Computer City 69.99 Network Card
I _ :J
I I Total Accounts Payable Claims 29,891.951
! for Council Aporoval, 08/25197-
Note: Checks for unpaid claims totaling $121.258.45. were mailed
I on August 12th, 1997 after approval at the August 11th
Council Meeting. They were check numbers 12531-12603.
This sequence corresponds to unpaid temporary numbers
.. T1 - T73. Check numbers 12529-12530 were used for
alignment. CU>MS>
I
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I' .
I CITY OF ARDEN HILLS
i' MEMORANDUM
DATE: August 25, 1997
I
TO: Mayor and City Council
.
I FROM: Kevin Ringwald, Community Development Director ~
I SUBJECT: Planning Cases 97-15, 97-16, and 97-]8
The following is a brief review of the requests and the recommendations of the Planning
I Commission. The minutes of the August 6, 1997 Planning Commission meeting have been
provided under separate cover.
I Case #97-15. Variances - Fence. Michael Welsh, 1509 Colleen Avenue
A. Request. The applicant is requesting approval of variances to allow for the continuing
I existence of a fence (Exhibit A). Specifically, the applicant requires variances for a fence
which: exceeds the height requirement in the front yard (Zoning Ordinance, Section VI, E,
4, b); is not 30 percent open for air flow (Zoning Ordinance, Section VI, E, 4, c); and does
Ie not have its finished side out (Zoning Ordinance, Section VI, E, 4, f).
B. Background, The applicant on April 8, 1986 applied for a building permit to allow for the
I construction of a deck to the side and rear of their house at 1509 Colleen A venue. The
building permit for the deck was granted on April 9, 1986 (# 3266). The site plan included
with the building permit request shows a "future fence". The fence which was constructed
I never received a building permit from the City. Therefore, the Staff was not provided the
opportunity to discuss the requirements for fences with the applicant prior to the construction
of the fence. At the time the fence was constructed the applicable portions of the City Code
I had been enacted by the City Council.
In April of 1996, the City received a complaint regarding a fence located at 1509 Colleen
I A venue. The complaint stated that the fence was not 30 percent open for air flow and that
the finished side of the fence was not facing out, as required by the City Code, Sections VI,
I E, 4, c and f. Staff investigated the complaint and confirmed that the fence was in violation
of City Code, Sections VI, E, 4, c and f.
I On April 19, 1996, the City provided Mr. Welsh with written notification that his fence was
not in compliance with the requirements of the City Code. In that letter, Mr. Welsh was
given 60 days to modify the fence. Generally, the modifications that could be made to the
I fence to make it conforming with the City Code are that every other board on the fence
would have to be removed from the inside of the fence and placed on the outside of the
~ fence. On June 12, 1996, the City received an appeal to the administrative order to modify
the fence at 1509 Colleen Avenue.
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The Planning Commission recommended approval of Planning Case #96-11, administrative I
appeal for fencing, based on unusual circumstances on July 2, 1997. The City Council ..
denied Planning Case #96-11, an administrative appeal for fencing on July 29, 1996. The
applicant was given until Tuesday, September 3,1996 to correct the violation of City Code.
C, Planning Commission Recommendation. The Plarming Commission on August 6, 1997, I
recommended denial of the variances to allow for the continuing existence of a fence on
height and direction of finished side, and recommended approval of a variance for 30 percent I
open for air flow at 1509 Colleen Avenue, in Planning Case 97-15.
D. Updates. The applicant was notified that the City was extending the 60 day review period
of this request an additional 60 days (Wednesday, October 15, 1997). The purpose of this I
extension is to allow sufficient time for the review of your request. This notification was
accomplished within the original 60 review period, which expired on August 16, 1997. I
Case #97-16. Site Plan reviewNariance. Friskies Pet Care. 4251 Fernwood Avenne
A. Request. The petitioner is requesting approval for site plan review for 672 square foot I
addition which is to accommodate an enclosed silo onto their existing facility, including a
height variance (42 feet proposed, when 35 feet is allowed) at 4251 Fernwood Avenue
(Exhibit B). I
B. Background. The applicant proposal to match the height ofthe proposed addition to the
existing structure seems reasonable. However, the staff has received complaints that the ~
odor emanating from the plant. The applicant has been responsive to staff in taking the
necessary steps to minimize the odor.
C. Planning Commission recommendation. The Planning Commission on August 6, I
1997, recommended approval of the height variance (42 feet) and site plan review for a I
672 square foot addition, which is to accommodate an enclosed silo onto the existing
facility at 4251 Fernwood Avenue, in Planning Case 97-16, conditioned on the provision
of the required additional landscaping on the west side of the property. I
D. Updates. None.
Case #97-18. Zoning Ordinance - modifications, City of Arden Hills I
A, Request. The City of Arden Hills requests approval of several amendments to the
Zoning Ordinance (Exhibit C). I
B. Background. The Staff has been keeping track of "problematic areas" of the Zoning
Ordinance. These problematic areas involve minor errors, omissions, corrections, and I
interpretations of the Zoning Ordinance. In this report the Staff has focused primarily at
these house-keeping items and will focus later this year on more substantive topics (ie.,
fast food uses). The problematic areas are bolded in the context of the section of the I
Zoning Ordinance in which they appear. The description of the problem then follows in
the Comment section. Lastly, the items which are to be deleted are overstruck and the ..
items which are to be added are underlined in the Suggestion section.
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I The Staff first discussed these amendments with the Planning Commission at the May 7,
i' 1997 regular meeting. The Planning Commission appeared to be comfortable with these
amendments, therefore, the Staff has caused publication of the proposed amendments for
a public hearing to review them with the public so that a recommendation can be made to
I the City Council for their consideration of these amendments.
C. Planning Commission recommendation. The Planning Commission on August 6,
I 1997, recommended approval of the amendments to the following ordinances: VI,C,I,a;
VI,C, I,d; VI,C,2,a; VI,E,4,C; VI,G,3,a(2); VI,G,6,a and IX,A,2; and to defer action on
recommendations for the following ordinances: VI,E,4,d and VI,F, I ,c, in Planning Case
I 97-18.
If the City Council is supportive of the proposed modifications to the Zoning Ordinance,
I then the City Attorney should be directed to prepare the ordinance, for the City Council's
approval, which would incorporate these changes into the Zoning Ordinance.
I D. Updates. The Staff is anticipating bringing sections VI,E,4,d and VI,F,I,c, to the
Planning Commission in October rather than September, due to the changes suggested
I require a republication of the Public Hearing notice.
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I Fence located at 1509 Colleen Avenue
LotI Block 2 McClung second addition
i' Written Statement
I As stated in my Administrative Appeal, dated June 12,1996, my fence has existedfor nine
years without a complaint. The previous owners, John and Ester lv/cClung, had no objections
to my fence and, in fact, complimented us on how nice it looked.
I On July 2,1996, the Planning Commission of Arden Hills UNANIMOUSLY apprOl'ed my
Administrative Appeal by stating thefollowing:
I 1. The Applicant obtained a building permit for thefence and may not have been
informed of the requirements for the construction of said fence;
I 2. The fence has been in place for at least nine years, without receiving a
complaint, and when constructed the adjacent property was undeveloped;
I 3. The topography of the property to the east of the applicants has been recently
altered, such that there currently exists a severe grade differential between the
I lots which may not al/ow for the necessary modifications to the fence; and
4. The fence has been wel/taken care of and complies with the remaining code
Ie requirements.
A hardship would be created by destroying the existing landscaping, along the fence, which
I my wife has planted over the years and uses the fence as a support structure. The abutting
property owners to the east have recently done landscaping along the fence which would be
I disturbed. By altering the fence, as suggested by the Building Official, would only degrade,
not enhance, the appearance of it.
I Because of the landscaping to the abulling property on the east, of which most of the fence
spans, there is a 5 foot grade differential for a large part of that span, which might be
considered a safety hazard, should the fence be altered - see item 3 above.
I My wife has spoken with the neighbor of the abulling to the east several times since July 4th,
1996 and they have discussed ways to enhance the appearance on their side of the fence.
I Finally, Mrs. Liu, owner of the abutting property to the east, has stated they would be willing
to come fonvard in support of my position.
I ! /1 :.' .-: Su!tt;{!({ 'oed o..r7!/{VJcYYl TD
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.. Michael A. Welsh ~ ~h' . l(UU1P
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,I TAMI K. HEME~:'.'!AY .
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. M)' Coovn. Expires Jan. 3~1:~
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2/y 'I
CITY OF ARDEN HILLS I
1450 WEST HIGHWAY 96 ..
ARDEN HILLS, MN 55112-5794
May 14, 1997
Michael and Francesca Welsh I
1509 Colleen Avenue I
Arden Hills, MN 55112
Re: Planning Cases 96.11 and 96-19 I
Oem Mr. and Mrs. Welsh:
I was recently in your neighborhood and noticed that your fence 'has not been altered I
such that the finished side is out as is required by the Zoning Ordinance in Sections VI,
E, 4, f, and Planning Cases 96-11 and 96-19. I
Please correct this code violation within 30 days of this letter (Friday, June 13, 1997).
Your cooperation in this matter ofmlltual concern is greatly appreciated. If you should I
have any questions or comments, then please contact me at 633-5676. ..
Sincerely,
I
I
nt Director
cc: Fiks 96-11 and 96-19 I
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PHONE: 16121 633-5676 . FAX 16121 633-7839 I
I' 3/cr
I VARIANCE
i' Fence located III 1509 Colleen A venue
Lot 1 Block 2 McClung second addition
1 Location Map
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Fence located at 1509 Colleen A l'e/lUe ..
Lot 1 Block 2 McClung second addition
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I ZoninQ' Ordinance - Errors/Omissions/Corrcctions/lnteroretations
i'
Pg. VI-3. Sec.YI, C, t, a. Front Setbacks. Where existing principal buildings have a different setback
from the minimum setback required herein, the front setback of a new
principal structure shall not be less than the prevailing setback in the
I immediate vicinity. The administrator shall determine the necessary minimum
front setback in such cases. However. in no case shall a residential building
be required to set haek more than sixty (60) feet.
I Comment. This requirement sets [he maximum setback as 60 feet.
However, it does not set a minimum setback. As example, if
I several structures have a from yard sc[back of 15 feet from
the right-of-way, then the prevailing setback would be 15
feet. The Staff believes that this example is contrary to the
purpose of this section and the nonconforming section and
I that buildings should be at least at the minimum setback.
Suggestion. From Setbacks. Where existing principal buildings have a
I diff-elcl,t ~reater setback ffflm l!liill the minimum setback
required herein, the front setback of a new principal structure
shall not be less than the prevailing setback in the immediate
vicinity. The administraror shall determine the necessary
I minimum front setback in such cases. However. in no case
shall a residential building be required to set back more than
sixty (60) feet.
Ie Pg. VI-3, Sec. VI, C, 1, d. Lakeshore Setbacks. Minimum lakeshorc setbacks are established by the
MnDNR for all development abutting lakes. No building shall be located
within the following minimum lakeshore setbacks:
I MINIlHUM
SETBACK (FI)
LAKE CLASSIFICA nON FROM O.H.M.
I Joseph ine General Development 50
Johanna Recreation Development 75
I Little Johanna Recreation Development 75
Round Recreation Development 75
Karth Natural Environment 150
Valentine Natural Environment 150
I Sunfish Natural Environment 150
Comment. The City in 1984, in Planning Case 84-23 modified: Lake
I Johanna to a General Development lake, Little Lake Johanna
to a General Development lake, and Karth Lake to a General
Development lake with a setback of 75 feet. The
I modifications were also approved by the Minnesota
Department of Natural Resources (MnDNR).
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Suggestion. Pursuant to Planning Case 84.23, the Stafi would recommend
the following modifications: ..
MINThfUM
SETBACK (FT)
LAKE CLASSIFICATION FROM O.H.M.
Josephine General Development 50 I
Johanna R"l './1t[61'1 Dc y,:;lopmcftt 75
General Develonment
Little Johanna Rc.(;It:l1tiol'l DCrdop..1U'lt 75 I
General Develooment
Round Recreation Development 75
Karth ~:nttllfil [n,irenn,ent +.5ll I
General Develooment 12
Valentine Natural Environment 150
Sunfish Natural Environment 150
Pg. VI-4, Sec. VI, C, 2, a. Paris of Ihe Principal SlrUCllIre. Features which are part of a principal I
structure, including but not limited to eaves, cantilevered areas, cornices,
canopies, awnings, decks, balconies, steps, ramps, fire escapes and chimneys, I
may extend three (3) feet into the required front, side, and rear setbacks
but in no case shall the setback to these encroachments be less than five (5)
feet. I
Comment. The City Code in the Subdivision Ordinance (Chapter 22-8,
(0). (i)) states in relevam part that: "Easements at least ..
twelve (12) feet wide, cemered on rear and other lot lines,
shall he provided for utilities...". If parts of a principal
structure are allowed to encroach to within five feet of the
property line, then these structures would also encroach one I
(I) foot into the required six (6) foot utility and drainage
easement, Structures cannot encroach inro easements,
Suggestion. ParIS of the Principal SlrUClllre. Features which are part of a .
principal structure, inclnding but not limited to eaves,
cantilevered areas, cornices, canopies. awnings, decks,
balconies, steps, ramps, fire escapes and chinmeys, may I
extend three (3) feet into the required front, side, and r~ar
selbacks but in no case shall the setback to these
encroachments be less than ftve-t51 six (6) feet. I
Pg. VI-8, Sec. VI, E, 4, c.
Openness of Fences. All rences shall be at least thirty (30) percent open for
passage of light and air, except screening for mechanical equipment. I
Comment. The Zoning Ordinance allows for stone walls which do not
provide for 30 percem air flow, but does require fences to
provide for this requirement. The Staff does not understand I
the basis for this regulation and therefore requests its
deletion.
Suggestion. Delete Section VI, E, 4, c, of the Zoning Ordinance. I
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I ~TlatJ DuutLt> "T f?C. ,vy
I Pg. VI-8, Sec. VI, E. 4, d. Barbs or Spikes Oil Fellces. No fence shall have barbs or spikes at any pomt
i' less than six (6) feet above the ground, except where the fence is used for
agricultural purposes.
Comment. Per Plannning Commission and City Council direction, the
I Staff has added a provision which would prohibit the
installation of electric fences in the City.
I Suggestion. lkubs Ci, SpZ/(es @,[ Ti,LUJ. Prohibited Fences. Electric
fences are vrohibited. No fence shall have barbs or spikes
at any point less than six (6) feet above the ground, except
where the fence is used for agricultural purposes.
I Pg. VI.IO, Sec. VI, F, '1, c. COllstruction Standards. Those standards apply to all development except
single-family and two family residences.
I (I) Surfacing. Off-street parking areas and drives shall be improved
with a bituminous, concrete or asphaltic concrete surface. Such
areas shall be so graded and drained so as to dispose of all surface
I water accumulation within the area as required by the City and the
Rice Creek Watershed District.
I (2) Curbs. A concrete curb and gutter shall be constructed according to
the requirements of the City.
Comment. As written, vehicle parking is allowed on unimproved
surfaces (ie., grass in front yard). This provision contlicts
with the City's current Code Enforcement policy of not
allowing cars to be parked on the grass.
I Suggestion. Construction Standards. 'FOOse These standards apply to all
development except 3ifllk f""l"il) &Lod tHe [fililil) reJidefteeJ.
I (1) Surfacing. Off-street parking areas and drives shall
be improved with a bituminous. concrete or
asphaltic concrete surface. Such areas shall be so
I graded and drained so as to dispose of all surface
water accumulation within the area as required by
the City and the Rice Creek Watershed District.
I (2) Curbs. A concrete curb and gutter shall be
constructed according to the requirements of the
City. exceot siOQ:le family and two family
I residences.
Pg. VI-16, Sec. VI, G, 3, a. (2) Boals, Trailers alld Utility Vehicles. Exterior storage of boats, trailers and
I utility vehicles is not permitted in any residential district, except as regulated
in Section VI, K.
Comment. Section VI, K, is the section of the Zoning Ordinance which
I regulates temporary buildings. Section VI, J, is the section
of the Zoning Ordinance which regulates recreational
.. vehicles.
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Suggestion. Boats, Trailers and Ulility Vehicles. Exterior storage of
boats, trailers and utility vehicles is not permitted in any ..
residential district, except as regulated in Section VI, I(; I.
Pg. VI-17, Sec. VI, G, 6, a. Location of Principal Buildings and Landscaping. No principal building shall
be located within seventy-five (75) reet or the high waterline and at least I
seventy.five (75) percent of said seventy-five (75) feet shall be landscaped or
left in its natural state.
Comment. The Zoning Ordinance in Section VI. C, I d, regulates the I
required setback from lakes. As example. the setback for
Lake Josephine (in Section VI, C, I, d) is 50 feet and this I
section would prescribe a 75 foot setback. Also, as example
Valentine Lake has a setback or 150 feet (in Section VI, C,
I, d) and this section would prescribe a 75 foot setback. To
avoid confusion, the Staff would suggest that Section VI, C, I
I, d, regulate lakeshore setbacks and this section regulate
lakeshote landscaping,
Suggestion. L{)ca:i(J,! Jf}) i,U:tPd: B;.i1di,igJ (id.! Lakeshore Landscaping. I
~!o l'Hirll::il'3filbtlilaifi~ :lhnll be loeatul ovithin Jt:.erlt) fi,e
(75) fat 5f tl.< hioh ..flEerline ami at Alleast seventy-five
(75) percent or >aid 3<. eht) Ii. e (75) fat the reouired I
lakeshore setback shall be landscaped or left in its natural
state.
Pg. IX-I, Sec. IX, A. 2. INTENT. ~
1. NOllconformillg Use of Land or Buildillgs. A nonconforming use of
land or buildings may be continued subject to [he provisions of this I
section, but it is the intent of this ordinance not to encourage its
survival because of its incompatibility with permiued uses in the
zoning district in which it is located. I
2. NOllc01lformillg Buildillgs. A nonconforming building found to be
non-conforming because of height, setbacks or lot area, may continue I
to exist so long as it is used for purposes permitted in the zoning
district in which it is located. Because its incompatibility is merely
technical in nature it shall be exempt rrom the provisions of this
Section. I
Comment. This statement would appear to exempt everything that the
section is attempting to regulate. If this interpretation is I
correct, then this statement should be deleted.
Suggestion. 2. NOllcollformi1lg Buildi1lgs. A nonconrorming
building found to be non-conforming because of I
height, setbacks or lot area, may continue to exist so
long as it is used for purposcs permittcd in the
zoning district in which it is located. Beeatile itl I
ifle6fl-,patibilit:) lJ ..lEnl) tcchnia..lln ..attld it 3h8.11
be exelupt fiald the pro, iJiem 5f {hi, Scetian.
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I CITY OF ARDEN HILLS
i' MEMORANDUM
DATE: August 25,1997
I TO: M,yo, ood City Cooodl l)(-
I FROM: Kevin Ringwald, Community Development Director ..
SUBJECT: Request for Proposals for Comprehensive Plan Update
I Request
I The Staff requests City Council authorization to distribute the attached Request for Proposals
(RFP) for updating the City's Comprehensive Plan to a select number of Planning firms in the
Twin Cities (Exhibit A).
I Background
The State of Minnesota has mandated that all Cities within the seven county metropolitan area
I update their comprehensive plans by December 31, 1998. The City of Arden Hills has allocated
funds (Account #101-41910-3120) to undertake this task in calendar year 1997. Also, the City
has applied for a $20,000 grant with the Metropolitan Council (Resolution # 97-35) to assist with
Ie the update.
The Staff is aware of at least sixty (60) firms who provide planning services in the Twin Cities
I area. As an alternate approach, the City Council may wish to consider using a Request for
Qualifications (RFQ), provided to each of these sixty (60) firms, so that a broader group of
I planning firms may be targeted.
RFP
I Attached the City Council will find the RFP for your review and comment. The proposed
deadline for submittal is Friday, September 19,1997. Ifthe City Council approves the RFP, then
the Staff would suggest the following timetable:
I 1. August 26, 1997 Distribute RFP's
2. September 19,1997 Submittal ofRFP's by firms
I 3. September 22 - 26, 1997 Submittals reviewed, short list prepared
4. September 29 - October 8, 1997 Interviews of consultants
5. October 14, 1997 City Council selects consultant/approves contract.
I 6. October 15, 1997 Commence update of Comprehensive Plan
7. March I, 1998 Updated plan to Metropolitan Council
I Recommendation
The Staffrecommends that the City Council authorize the preparation of the Request for
~ Proposals, and that the RFP's be distributed to the list of pI arming firms identified.
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1 REQUEST FOR PROPOSAL
1 FOR
1 COMPREHENSIVE PLANNING SERVICES
1 FOR
1
I UPDATING THE CITY OF ARDEN HILLS' COMPREHENSIVE PLAN
Ie
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1
1 CITY OF
1 ARDEN HILLS
I
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1 PROPOSALS DUE SEPTEMBER 19, 1997
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CITY OF ARDEN HILLS' COMPREHENSIVE PLAN UPDATE .
Comprehensive Planning Services - Request for Proposals ..
REOUEST FOR PROPOSALS
The City of Arden Hills is soliciting proposals for updating its Comprehensive Plan to a select .
number of Planning firms in the Twin Cities. The update that is being proposed is being done
pursuant to the requirements of Milmesota State Statute, Chapter 473.864, Subdivision 2. The
existing Comprehensive Plan for the City of Arden Hills was adopted in June of 1982. The City .
of Arden Hills is proposing to update its Comprehensive Plan so that it corresponds to present
planning practices, meets the applicable guidelines of the Metropolitan Council, and meets the
overall planning objectives of the City of Arden Hills. .
Given, the age of the existing document, all required elements of the Comprehensive Plan will
need to be evaluated. Also, incorporation of the Arden Hills Task Force and the Twin Cities .
ArnlY Ammunition Plant (TCAAP) Re-Utilization Committee's recommendations for the re-use
of TCAAP will need to be incorporated into the document. .
GENERAL CITY INFORMATION
The City of Arden Hills is a second ring suburb and is located in the northern sector of the Twin .
Cities Metropolitan Area. Arden Hills encompasses approximately 9.4 square miles entirely
within Ramsey County. The City of Arden Hills is approximately 10 miles north of the
downtowns of Saint Paul and Minneapolis and 13 miles north of the Minneapolis-Saint Paul ~
International Airport. The current population of Arden Hills is estimated to be 9,678 persons
(Metropolitan Council estimate, April of 1996). The Northerly 2,370 acres of the City is
TCAAP. The City of Arden Hills, but for TCAAP, is approximately 95 percent fully developed. I
The City of Arden Hills is entirely within the existing Metropolitan Urban Service Area
(MUSA).
The City of Arden Hills has been considered a "village of homes" but it also has been successful .
in its efforts to attract desirable business and industry. The City of Arden Hills is the corporate
home for such companies as: Cardiac Pacemakers; Mutual Service Insurance; Land 0' Lakes; I
Control Data; lIB. Fuller; Pharmacia Deltec; Dynamark; and Manufacturers Service Limited.
The City of Arden Hills is also home to Bethel and Northwestern Colleges. .
SELECTION ACTIVITIES AND TIME SCHEDULE
1. August 26, 1997 Distribute RFP's I
2. September 19, 1997 Submittal ofRFP's by firms
3. September 22 - 26,1997 Submittals reviewed, short list prepared
4. September 29 - October 8, 1997 Interviews of consultants .
5. October 14, 1997 City Council selects consultant/approves contract
6. October 15,1997 Commence update of Comprehensive Plan
7. March 1,1998 Updated plan to Metropolitan Council .
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I CITY OF ARDEN HILLS' COMPREHENSIVE PLAN UPDATE
~ Comprehensive Planning Services - Request for Proposals
I DEADLINE
12:00 P.M,
I SEPTEMBER 19, 1997
I Please Mail Twelve (12) Copies to:
KEVIN RINGWALD, AICP
CITY OF ARDEN HILLS
I 1450 WEST HIGHWAY 96
ARDEN HILLS, MN 55112
I DISCLAIMERS
Failure to meet the prescribed deadline will remove your firm from consideration. The City
I intends to interview firms the week of September 29, 1997. Upon review of the proposals, the
City retains the right to further reduce the number of firms to be interviewed. The City of Arden
Ie Hills is not obligated to enter into a contract, nor is it responsible for any costs associated with
the proposals and interviews.
I SUBMISSION REOUlREMENTS
The proposals should include the following information which will be used in the evaluation and
selection process:
I 1. BACKGROUND OF FIRM
I In this section, present information about your firm such as: size of firm; number of
employees by job category (in the Twin Cities); the areas of specialization for which your
firm is recognized; and any key features that might set your firm apart.
I 2. EXPERIENCE
I List all comprehensive planning services completed by your firm over the last five years.
For each of these projects, list the community, date of completion, and principal plarmer
I involved in the project.
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CITY OF ARDEN HILLS' COMPREHENSIVE PLAN UPDATE I
Comprehensive Planning Services - Request for Proposals ..
3. PROJECT TEAM
Identify the principal planner who will be in charge of this project. I
Identify the specific project team that will be committed to this project. Present their I
qualifications, resumes, and their areas of expertise.
Identify any consultants or subcontractors who will be a part of this team. Present their I
qualifications, resumes, and their areas of expertise.
4. PHILOSOPHY I
Describe your firms general approach to this project. I
Describe your firms approach to community involvement.
Provide a general outline of the content of the completed project. I
Provide a time schedule for the project ~
Describe the assistance and participation expected from city staff.
5. WORK PLAN I
Provision of a detailed work plan including a clear identification and understanding ofthe I
scope of services to be provided by the firm.
6. REFERENCES I
Include at least five (5) references for comprehensive planning projects conducted within I
the last five (5) years.
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I CITY OF ARDEN HILLS' COMPREHENSIVE PLAN UPDATE
i' Comprehensive Planning Services - Request for Proposals
I EVALUATION AND SELECTION
1. EVALUATION CRITERIA
I a. Skill and ability of assigned personneL
b. Applicable experience with municipal comprehensive plans.
c. Knowledge and experience in facilitation of meaningful citizen participation.
I d. Knowledge and experience in dealing with Metropolitan Council policies and
processes.
e. Reasonableness of costs.
I f. Demonstrated knowledge of the City of Arden Hills and communities of similar
SIze.
g. Availability and location of assigned personnel.
I 2. SELECTION PROCEDURE
The City of Arden Hills will review the submittals of interested firms and then will
I interview the top three firms. Questions or comments will be directed to Kevin
Ringwald, Community Development Director at 612-633-5676. Firms will be notified by
Ie mail of their relative status as the selection process progresses.
COMPENSATION
I Compensation from the City of Arden Hills to the firm selected to provide the comprehensive
planning services will be stated in terms of a cost plus materials basis with a "not to exceed"
amount. The not to exceed fee is intended to include all consultant staff time necessary to
I perform the required comprehensive planning services for:
1. Updating the City's Comprehensive Plan;
I 2. Printing and materials cost, including twenty five (25) copies of the final product;
3. Conducting citizen participation and meetings; and
4. Approval processes of the City and the Metropolitan Council.
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MAILING LIST - RFP's I
William Weber, AICP ..
BRW, Inc.
700 South Third Street
Minneapolis, MN 55415
John W. Shardlow, AICP I
Dahlgren, Shardlow & Uban I
300 First Avenue North, Suite 210
Minneapolis, MN 55401
Fred L. Hoisington, AICP I
Hoisington Koegler Group, Inc.
7300 Metro Boulevard, Suite 525 I
Edina, MN 55439
Tom Loucks, President I
Loucks & Associates, Inc.
7200 Hemlock lane, Suite 300
Maple Grove, MN 55369 I
Meg McMonigal, AICP
McComb Frank Roos Associated, Inc. tJ
15050 - 23rd A venue North
Plymouth, MN 55447
I
Dean Johnson
Resource Strategies, Corp. .
6600 City West Parkway, Suite 340
Eden Prairie, MN 55344
Charlene Zimmer, AICP I
SRF Consulting Group
One Carlson Parkway North, Suite 150 .
Minneapolis, MN 55447
John Bergly .
Sanders, Wacker, Wehrman, Bergly
365 East Kellogg Boulevard
Saint Paul, MN 55101 .
Ann Perry, AICP I
Short-Elliot-Hendrickson, Inc.
3535 Vadnais Heights Center Drive, #200
Vadnais Heights, MN 55110 ..
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~ Howard R. Green Company
CONSULTING ENGINEERS ffIIiLlIlI&ll\ll1S
Formerly MSA
ConstJIting En,inoQls
. August 22, 1997
File: 520085M
I Mr. Ow(lyne Stafford
Pubic WDrks Superintendent
City of Arden Hills
1450 West Highway 96
I Arden Hills, MN 55112-5794
RE: '1,000,000 GALLON WATER TOWER PAINTING
I MAINTENANCE
Dear Mr. Stafford:
I On August 21.1997, three quotes were received for the referenced project as follows:
Contractor 1997 Quote 1998 Quote
I Odlanc'- Protective Coatinos, Inc. $20,450 $25,500
TMI Ce'atings, Inc. No Bid $23,900
Abhe 8-. Svoboda, Inc. $45,350 $44,350
Ie A detailed tabulation of the quotes is attached for your reference. We recommend that this
project be awarded the Odland Protective Coatings, Inc" for completion in 1997, on the
I followin~1 basis:
1. Odland Protective Coatings, Inc. is well qualified for this project (Odland completed the
City's 500,000 gallon water tower reconditioning project in 1993.
. 2. Gdland submitted the low quote of $20,450.
. 3. The quote of $20,450 is reasonable.
Please f=,el free to call with any questions.
. Sincerely,
Howard R. Green Company 7671
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1 TMr Coatinas. Inc.
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I - Vice 2805 Dodd Road I
TInE AIlllREiS
I St. Paul. MN 551.21
August 21, 1997
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IaJp"r;rrou;y SUBMlrIED.. .
-~~~;p Q/!&(J
Odland Protective Coating
SIONA COMPANY I
President 1655 Vernon Street
mrz tMffiord,
MN 55373 .
August 20, 1997
-
UC;1~ lf1IM1liR 1lAT! .
($s,~ -IP Jim IS llY ^ CClIll'OllATIOM)
.O~ oJ! cE~p~, (612)477-6623
'n\r.SPllnM:" N'Ju...n.n .
AT7"-ST
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I CITY OF ARDEN HILLS
it MEMORANDUM
DATE: August 15, 1997
I TO: Mayor and City Council ~
I FROM: Brian Fritsinger, City Administrato ~
SUBJECT: Monthly Administration Department Report
I Activities related to the Administration Department include:
I 1. General Administration
I a, Codification
Staff prepared notice to the League of Minnesota Cities (LMC) regarding our
concern about the lack of response to our codification project. A meeting is
I scheduled for September 9,1997 with LMC officials to try and get this project
back on track.
Ie b. Midwest Asphalt Case
I continue to meet with attorneys on the pending Midwest Asphalt litigation.
Over the past month, a variety of depositions and other meetings were held on this
I case.
c. City Hall
. The contract for design services was executed with Architectural Alliance. The
Department Heads have worked with the architect on additional refinement to the
I space needs/programming study. The next step is to meet with the City Council
Subcommittee to discuss more detail on the City Hall project.
I d. Committee Updates
1. Fire Services Task Force
I The task force completed its initial review of the contract and provided
staff with a list of topics it suggested be considered as part of the renewal
process. Staff has met with Shoreview and North Oaks staffto review
I these items to determine if they also support these topics. A joint City
Council Worksession with Shoreview and North Oaks is tentatively
scheduled for September 22, 1997.
I 2. Newsletter Committee
fI The Newsletter Committee will be meeting next week to begin work on
the September edition of the Ardi?n Hills Noti?s. The August edition has
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Monthly Administration Department Report I
Page Two
August 15, 1997 ..
been mailed. The Committee is considering the impact of the change in
the quality of the paper on the budget, and may have recommendations for .
the City Council next month.
3. LMC Service Deliverv Committce I
I continue to meet on a regular basis with the LMC Service Delivery
Committee. This committee meets monthly to discuss policies which will
be addressed during the upcoming legislative session. I expect that one or .
two more meetings will be held before a final list of recommendations is
presented to the LMC's Policy Adoption Committee, and in turn, the City
Council. .
e. Community Dcvelopment
1. Gateway Business District (GBD) .
Staff has continued negotiations with Welsh, Naegele and Vaughan
Towers as part of the Wclsh project. Because of the lack of agreement on .
the terms of the Development Agreement, all City Council action has been
postponed until August 25,1997. We still have not received final ~
approval from Naegele, and continue to work on the acquisition of
additional storm ponding and right-of-way access. Initial contacts have
been made on the hiring of an acquisition specialist, but no final decisions .
made.
Staff also continues to meet with our financial advisors, Ehlers and .
Associates, to discuss the issuance of tax increment financing bonds to
support the public improvements necessary for this project. Staff has
approached this issuance as conservatively as possible to ensure the future I
debt service payments. While a final recommendation on the size of
issuance has not been determined, it is expected to be between $2.5 and
$4.6 million. Staff also prepared a press release on this topic and provided .
it to the local media.
2. Miscellaneous I
The City received notice that Gunnar Peterson will be retiring on
December 31, 1997. Staff has begun investigating a shared position with I
our neighboring communities. Staff is also completing a survey of other
metropolitan cities as to how they provide electrical inspection services.
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I Monthly Administration Department Report
Page Three
it August 15,1997
f. Finance
1 1. 1998 Bud~et
Staff has been working on the Preliminary 1998 Budget and has made an
I initial presentation to the City Council at the August 18, 1997
Worksession. The Preliminary Budget has taken into consideration the
levy limits placed on the City by the State of Minnesota. Once additional
1 refinements are made as a result of City Council input, a Preliminary Levy
may be presented for formal action at the September 8, 1997 regular City
Council meeting.
1 g, Parks and Recreation
I 1. Proposed Hwv, 96 Trail Location/Relocation
Staff has met with representatives of Ramsey County to discuss both the
. Highway 96 trail location and other design issues related to the
reconstruction of Highway 96. A variety ofresolutions and reports have
been prepared addressing community concerns on the design of the
Ie project. Staff has also attempted to coordinate meetings with
Commissioners Bennett and Wiessner on this topic.
1 h. Personnel
1. Receptionist Vacancy
I Staff evaluated 82 applications for the Receptionist position, and
conducted interviews with five finalists. An offer was made and accepted
by Ms. Janet Owens. Ms. Owens will start with the City beginning on
I September 2, 1997. Carolyne Kapitan, our current Receptionist, has
agreed to help train our new employee for several days.
I 2. Performance Evaluations
Staff completed annual performance evaluations on four employees during
1 the past month.
i. Public Works/Safety
I 1. Meetin~ with Mounds View School Staff/Students
I attended an initial meeting with Superintendent Witthuhn, Principal
1 Brungardt, and student representative, Erin McGilvery, to discuss
community concerns about the actions of students at Mounds View High
t' School. The meeting was very positive with a follow-up meeting planned
for October.
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for October. I
Monthly Administration Department Report ..
Page Four
August 15, 1997
2. Request for Proposals (RFP) I
RFP's for engineering services were received on August 15, 1997. Staff
has begun the review process and will prepare for interviews the afternoon .
of September 22, as determined by the City Council at the August 18,
1997 Worksession.
j. Council Priorities .
The City Council has asked for staff to keep them apprised of the workload issues
related to the priorities established at the 1997 Retreat. Those priorities were: .
. Economic Development
. Bricks and Mortar
. Infrastructure .
. TCAAP
Rather than going through in detail on these items this month, I'd like to offer a .
suggestion to the City Council. Rather than discuss a laundry list of items at the
September 15,1997 Worksession, I'd like to propose that we revisit the priorities .-
and discuss the status of each. I think that this would provide an opportunity for
each of us to touch base and see if we have made progress on these topics, or if
any other projects have affected these items. Please let me know what you think. I
BF/sls .
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1 CITY OF ARDEN HILLS
i' MEMORANDUM
DATE: August 25, 1997
1 TO: Mayor and City Council
1 FROM: K,,;, Ring,,'d, C,mm,n!ty Donl'pmen' m""" ~
SUBJECT: Community Development Department Activities
1 August of 1997
I The following summarizes the activities of the Community Development Department for August
of 1997.
1 Plannin~ and Zonin~
1. Planning Case 97-19 (Gerald Sievers, 3224 Lake Lane, Variances - Front Yard
Setback/Size of Accessory Structure). The applicant owns the home at the northeast
1 corner of Lake Lane and Edgewater Avenue (on the northeast side of Lake Josephine).
The existing detached garage is five feet from Lake Lane. The property is severely
sloped towards Lake Lane (East to West respectively). The applicant wishes to add onto
Ie this detached garage for additional accessory structure space and to correct some
structural defects which currently exist on this slope. The existing structure is 572 square
feet (22 feet by 26 feet) the addition would be 312 square feet (12 feet by 26 feet) for a
1 total of 884 square feet, when the maximum size allowed is 728 square feet.
2, Discussion of the regulation of Adult Uses, Pawn and Gun Shops. The Planning
1 Commission is continuing to work on the regulation of adult use, pawn and gun shops
within the City. The City Attorney is being requested to be present at this meeting as we
1 are getting to the heart of the matter and we wish to ensure that our proposed actions are
defensible. Also, we will be reviewing various options as its relates to the relationships
of these uses to other uses (ie., 1,320 feet from any single family home vs 1,000 feet vs
1 500 feet).
Protective Inspections
I 1. Building Pcrmits (August). The first commerciallindustrial permit of August (# 5793)
involved a $43,570 storage building at Bethel College at 3900 Bethel Drive. The second
commercial/industrial permit (# 5798) involved a $250,000 interior remodel for an art
1 gallery at Northwestern College at 3003 Snelling A venue. The third
commercial/industrial permit (#5799) involved a $10,000 warehouse remodel at 1242
1 Grey Fox Road. The fourth commercial/industrial permit (#5804) involved a $25,500
reroof of 4 Pine Tree Drive. The fifth commercial/industrial permit (#5809) involved a
$9,800 office remodel for Facilitech at 6 Pine Tree Drive. The sixth
it commercial/industrial permit (#5813) involved a $12,000 office remodel of an office
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suite at the Arden Plaza Offices at 3585 North Lexington Avenue. Lastly, the seventh .
commercial/industrial permit (#5815) involved a $10,000 interior remodel of 1901 West
County Road F. ..
In August, the City issued two new residential (single family) construction permits which
had a total value of$614,164. In August, the City issued 21 residential remodeling .
permits which ranged in value from $671.34 to $23,184.00 and had a total value of
$129,699.34 and had an average value of$6,176.16.
2. Sign Permits. In August, the City issued two sign permits. The first sign permit (#97- I
09) was for a new sign for the Nolt Company at 4880 Round Lake Road. The second
sign permit (#97-10) was for temporary signage at Bethel College at 3900 Bethel Drive. I
Economic Development
1. Gateway Business District. The Staff (Terry, development attorney Bob Deike, and .
myself) met with representatives of Welsh Companies (Dick Zehring and their attorney
Tom Hart of Winthrop and Weinstine) on Wednesday August 20,1997 to discuss "filling
in the dates" on the Development Agreement for Phases II, III, and IV of the Gateway .
Business District. The first critical date which has to be known is the date on which they
will own all of the properties (the acquisition date sets the date for the start of road .
construction, the start of road construction sets the date for the permanent building
financing, the date of the permanent financing sets the date for the start of building
construction, the date of the start of building construction sets the date of the start of the tJ
public revenues streams, the start of the public revenue streams sets the bonding
requirements... ).
The Staff was infoffiled that the earliest that Welsh would be able to commit to owning .
the remaining properties (Harstad, Naegele strips, and City) was October 15, 1997 versus
the anticipated response of August 31, 1997. Given the critical path nature of this .
development, the disruption of the timeframe for the first component of critical path will
cause major ripples throughout the entire path (ie., the first delay jeopardizes fall street
construction for the City, negotiations with current tenants for the developer, and I
introduction of fluctuations in the bond market for the developer and the City).
In short, it is my current personal belief, that Welsh is unwilling to buy the remaining .
properties (which are the most expensive properties) and start the critical path until the
excess soil issue (which I discussed at the August 18, 1997 worksession) is satisfactorily .
resolved. If it is not satisfactorily resolved, then it is my belief that they will walk away
from the project. The Staff and the City Engineer are diligently working to resolve this
issue to the mutual satisfaction of the City and the developer. I
Code Enforcement
1. 1369 Forest Lane. The Staff has given the owner until Friday, August 22, 1997 to allow .
the City to have access to the structure so that we may determine its habitability. If the
owner does not provide access to the Building Official by that date, the City Attorney -.
will commence proceedings to allow the Building Official access to the property. After
the building has been inspected we will report the findings to me City Council for
direction on what action to take.
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1 2, Grass/Weeds/Unkept Property Complaints. Given the warm and humid weather of
,. early August the Staff has been keeping busy with complaints regarding the afore-
mentioned nuisances. Generally, the property owners have been cooperative with the
requests of Staff.
I Recycling
1. SemicAnnual Recycling Report. The Staff has provided Ramsey County Solid Waste
with our first half recycling reports which are required as part of the SCORE grants
1 which are administered by Ramsey County.
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I CITY OF ARDEN HILLS
It MEMORANDUM
DATE: August 20, 1997
I TO: Brian Fritsinger, City Administrator
I FROM: Terrance Post, City Accountant@D
SUBJECT: August 1997 Finance Department Report
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I Department Activities
. There continues to be an extraordinary number of "final utility billings" as residents
appear to be taking advantage of the strong real estate market. This has created a
I workload spike for part-time Utility Clerk, Celine Syfko.
. Jane Lund will be providing administrative clerical support to the commercial water
meter replacement project.
I . The summary of the proposed 1998 budget presented to Council at the August 18, 1997
Worksession relates to a net levy increase of $35,000 (1.91 %) - within the levy increase
limit 0[$40,528 (2.22%)
Ie . Additional budget work to be done includes a detailed chart of accounts that reflects
Economic Development Authority (EDA) activities.
I September Priority Projects
. Provide Council with adequate 1998 Budget supporting detail for them to approve a
I Preliminary Levy, Preliminary Budget, and selection of Truth-In-Taxation hearing dates
at the September 8, 1997 Council meeting. After these actions, certify results to the
I County and Department of Revenue as required.
. Work closely with Ehlers, Standard & Poors, and Arden Hills staff to support a planned
September bond issuance. Attempt to obtain a higher comfort level for estimated
I Highway 96 intersection improvement costs.
. Analyze and document impacts of possible utility rate changes on customer base.
I Finance Committee Update
. The Committee plans to meet on August 21, 1997 and reach some consensus on
I Assessment Policy changes in order to present to the Council at the September
Worksession.
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I CITY OF ARDEN HILLS
i' MEMORANDUM
DATE: August 14, 1997
I TO: Brian Fritsinger, City Administrator
I FROM: Cindy S. Walsh, Parks and Recreation Director
SUBJECT: August Monthly Report
I Trail Sealcoating
I The trail areas around Floral and Cummings Park are scheduled to be sealcoated with the slurry
seal by the end of August. These trail areas have been crack sealed and cleaned off in
preparation for applying the slurry mix.
I Dama2:e to Trail
During the construction ofa retaining wall at 4308 Colleen Court, the contractor of the project,
I damaged the trail. They were using a backhoe and a skid steer to construct the wall. When I
approached the foreman, he informed me that the damage was done by the backhoe prior to his
arrival. I was told to contact the developer, John Gurtek. The skid steer was parked on the trail
Ie at the time and I asked him not to use the trail as an access.
I am in the process of obtaining cost estimates to repair the damage. I have also written a letter
I to John Gurtek informing him that he is responsible for the cost of repairing the damage.
I Trail Grant Application for Countv Road F
I have been informed by the Minnesota DNR that they received 32 requests for funding totaling
$1,000,000. They received $200,000 from the legislature to distribute to grant recipients. The
I top four projects will receive funding. Unfortunately, our project is fifth. However, should one
or more of the first priority projects fail to go to contract or withdraw from the program, funds
will be available for our project. I will keep you informed as I receive additional information.
I We lost points because the proposed trail does not directly connect to a regional park.
Round Lake Trail
I I met with a representative from the U.S. Fish and Wildlife Service on August 5. We walked the
future trail route in an attempt to identify the approximate location for a trail. I was able to
determine that it would be beneficial to acquire 20 feet property on the east side of their
I development from Welsh as a portion of their park dedication requirement. This 20 feet would
not satisfy their park dedication requirement if the Council decides to follow past practice and
I require 10% for commercial development. I intend to have the trail area surveyed in the fall. It
will be much easier for the survey crew to get their equipment set up once the leaves have fallen
off the trees.
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In addition to the Welsh dedication, we will need to acquire property for a trail when the I
Indykiewicz area is developed. The U.S. Fish and Wildlife property that abuts Indykiewicz is ..
wetland and not suitable for trail development. Thus, the trail will not be able to be constructed
until the northern Gateway Development property has been acquired.
Parks and Recreation Commission I
The Parks and Recreation Commission will meet on August 26 to finish their park tours. They
will then begin to discuss future improvements. I expect the Commission to prioritize their I
recommended improvements for future Park Fund expenditures.
Program Update I
The fall recreation guide was mailed out to the residents on August 13. Fall youth soccer will
begin in late August with games starting on Saturday, September 6. In 1996, the City had 200
kids registered for the program. We anticipate a similar number this year. Fall adult softball also I
begins in late August.
Safety Camp was held on August 13 and 14. There were 115 kids from Arden Hills, Shoreview, I
and New Brighton who participated in the camp. Penny Carnival was held on July 25. It was a
huge success with over 150 kids who came to Perry Park. We received donations from several I
businesses to help make this event better than ever. HB Fuller also donated volunteers to help
run the events.
Park Maintenance ~
The maintenance staff has been trimming along the trails in preparation for the application of
slurry seal. The equipment that applies the seal needs at least a one foot clearance on each side I
of the trail. In addition to the routine mowing, trimming, and ballfield maintenance, they have
also
been repairing some of the field areas that are in need of sod or seeding. I
Tonv Schmidt Park Redevelooment Task Force
I have not had any recent conversations with County officials about the project. However, I have I
received seven applications for the task force appointment.
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I CITY OF ARDEN HILLS
i' MEMORANDUM
DATE: August 20, 1997
I TO: Brian Fritsinger, City Administrator ~.
I FROM: Dwayne Stafford, Public Works Superintendent
SUBJECT: Monthly Department Head Report
I Public Safety Commission
I The City's Public Safety Commission did not meet this month.
Public Works Department
I Mike McKinney will be the lead man in charge of Industrial/Commercial water meter
replacement. Mr. McKinney, Mr. Post and myself met with Dave Scheerer from Hydro-
Supply (water meter supplier) and put together a plan for the meter replacement. Mr.
I McKinney has visited over fifty (50) businesses already to assess needs for each meter
replacement. Approximately forty (40) meters have been ordered so far, and we hope to do
this each month. Mr. Post has recruited Jane Lund of the Finance Department, to assist the
Ie Public Works Department in scheduling, calling customers, correspondence, etc.
Two fittings burst or cracked in a lift station this month. The problem was noticed on a
I routine inspection. On these daily inspections, pump run time is checked. A flag went up
when it was noted that one pump had run continuously. It had been recirculating the sewage
within the station, as the discharge line was broken. City workers spent about two days
I cleaning and replacing these fittings.
I Approximately 1/10 of the City streets were swept again this month due to all the rain washing
soil into the streets. Also, the City swept up the excess material from seal coating.
I Several more catch basins were rebuilt. Many of the City's catch basins are in bad shape, and
we will be rebuilding them as time permits.
I All of the hydrants on the reconstructed streets were checked for operating condition, adjusted
to proper height where necessary, and painted. This, along with sign straightening and
replacement if necessary, will be a routine part of any reconstruction or improvement project
I in the future.
All of the millings from this year's street project were hauled and spread on he access road to
I No.2 Lift Station. This road is approximately 1/4 mile long, and floods in some areas. The
millings have turned it into a nice stable road.
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Most of the "No Parking" zones in the industrial areas have gotten their curbs painted yellow. I
This is done every three to four years. --
A driveway apron on Stowe A venue was jack hammered out and replaced. The resident had
been complaining as the portion of his driveway replaced in 1995 during reconstruction, was
the only portion of his driveway which was falling apart. The warranty was no longer in I
effect, and the after my inspection, I agreed with the resident and elected to replace it in-
house. Mr. Richard Wallace of 1959 Stowe Avenue, is happy with the replacement.
A good deal of weed cutting has been done around hydrants and signs. However, much more I
is needed due to all the rain.
1996 Street Proiect I
Schifsky workers only recently started correcting final punch list items. Staff hopes they
complete this work which included replacing some curbing, patching some driveways, and I
some grading on Oak Avenue and Lake Johanna Boulevard.
1997 Street Pro i ect I
Fred Reed, the lead person for the City streets, and I walked the street projects and compiled a
punch list with the MSAfHoward R. Green inspector. We have asked that the punch list of I
corrections be completed prior to the final lift of paving. Valley Paving has been working on
this list, which shouldn't take over three or four days to complete.
The slurry coat, which will be tried on Snelling Avenue from Highway 96 south to Briarknoll ~
Circle, was to be applied this week, but will now be rescheduled for next week due to rain.
Several surrounding cities are using this technique more and more. The claimed benefits of I
this application are: no loose material; variations are leveled; long lasting; skid resistant; and
the dark black enhances snow melt.
The odor problem on Hamline Avenue north of County Road E is back to "square one." I I
met on site with Mr. Stonehouse and agreed that his plan to correct the problem would not
work. Mr. Stonehouse will now look into other options, such as chlorinating the sewage at I
the Bethel College lift station. Staff and the City Engineer clearly understand the City
Council's desire to correct this problem as soon as possible.
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FILE
. AGENDA
ARDEN HILLS ECONOMIC DEVELOPMENT AUTHORITY MEETING
NEW BRIGHTON COUNCIL CHAMBERS
MONDAY, AUGUST 25,1997,7:15 P.M.
7:15 P.M. 1. Call to OrderIRolI Call
7:15P.M. 2. Approval of Meeting Agenda
7:15 P.M. 3. Approval of April 14, 1997 Minutes
, 7:20 P.M. 4. Unfinished and New Business
a. Creation of Revolving Loan Fund
7:30 P.M. S, Adjourn
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The above times may vary depending upon length of issue discussion.
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CITY OF ARDEN HILLS
. MEMORANDUM
DATE: August 15, 1997
TO: EDA Board of Commissioners
FROM: Brian Fritsinger, secretarylTreasure~
SUBJECT: Secretary /Treasurer Comments for the August 25, 1997 EDA Meeting
1. Approval of Minutes
The Council is asked to approve the Minutes of the last EDA meeting held April 14,
1997.
2. Revolving Loan Fund
In order to participate in the State of Minnesota's Economic Development programs, the
City is required to create and maintain a revolving loan fund. The EDA is asked to
review the proposed guidelines and adopt the Arden Hills Revolving Loan Fund program.
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MINUTES DRAFT
CITY OF ARDEN HILLS, MINNESOTA
ECONOMIC DEVELOPMENT AUTHORITY MEETING
. APRIL 14, 1997
7:00 P.M. - NEW BRIGHTON COUNCIL CHAMBERS
CALL TO ORDERlROLL CALL
Pursuant to due call and notice thereof, President Dennis Probst called to order the
Economic Development Authority Meeting at 7:00 p.m.
Present: President Dennis Probst, Commissioners Beverly Aplikowski, Dale Hicks,
Susan Keim, and Paul Malone.
Absent: None.
Also present were: City Attorney, Jerry Filla; Secretary-Treasurer, Brian Fritsinger;
Controller, Terry Post; Executive Director, Kevin Ringwald; and Recording Secretary,
Debbie Wolfe.
. ADOPT AGENDA
MOTION: Aplikowski moved and Keim seconded a motion to adopt the agenda for the April
14, 1997, Economic Development Authority meeting as presented. The motion
carried unanimously (5-0).
UNFINISHED AND NEW BUSINESS
A. Resolution #97-01, Adopting By-Laws of the Arden Hills Economic Development
Authority
Brian Fritsinger, Secretary-Treasurer, reviewed that the EDA was created to address Economic
Development issues for the City of Arden Hills. The Authority was requested to review the
bylaws. Mr. Fritsinger explained that the bylaws prepared are not unique, and are
straightforward.
Mr. Fritsinger reviewed several errors that should be corrected prior to adopting:
Page 2, Section 2.4 "Assistant Treasurer" should be changed to "Controller".
Commissioner Malone questioned Section 2.4, "disbursements by checks only," and
wondered if electronic could be used. Mr. Fritsinger stated he would research this and
. report back to the Authority.
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ARDEN HILLS ECONOMIC DEVELOPMENT AUTHORITY - APRIL 14. 1997 2
Section 3 - Procedures - Dealing with regular meetings and the annual meeting. The .
Authority will meet on an as-needed basis. Mr. Fritsinger recommended meetings begin
at 7 :00 p.m. on the last Council meeting of each month as needed.
President Probst stated that the bylaws do not address canceling meetings. He asked what
if a meeting is not needed, would official action be needed to cancel it. Mr. fritsinger
stated he will research and report back his findings.
Commissioner Aplikowski suggested taking out the word "regular" meeting.
Mr. Fritsinger stated the remainder of the by-laws deal with the EDA process and recommended
approval.
MOTION: Malone moved and Aplikowski seconded a motion to adopt Resolution #97-01,
Adopting the By-Laws ofthe Arden Hills Economic Development Authority.
Commissioner Keim questioned whether the City Council approves the by-laws or whether
Section 4.1.1. shouldn't be changed to the "EDA".
President Probst asked what actions do the Council need to ratifY of the EDA. Mr. Fritsinger
stated the EDA has powers of their own and they are a separate governing body.
Commissioner Aplikowski stated she believes 4.1.1. should remain "City Council." .
Commissioner Malone noted the EDA budget is approved by the City Council.
President Probst asked if Executive Director Ringwald had any comments and Mr. Ringwald
stated he did not.
The motion carried unanimously (5-0).
MISCELLANEOUS COMMENTS
Mr. Fritsinger noted the by-laws do not address the number of members on the Authority because
the Council's enabling resolution set that up.
President Probst stated he is happy to see the EDA moving forward.
ADJOURN
MOTION: Hicks moved and Keim seconded a motion to adjourn the meeting at 7:15 p.m.
The motion carried unanimously (5-0).
Dennis Probst Brian Fritsinger .
President Secretary-Treasurer
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CITY OF ARDEN HILLS
. ECONOMIC DEVELOPMENT AUTHORITY
MEMORANDUM
DATE: August 25, 1997
TO: EDA Board of Commissioners
FROM: K,,;. m'gw'ld, ..""Ii" OJ,,""' k-
SUBJECT:
Creation of Guidelines for Revolving Loan Fund
RCQuest
The EDA is requested to approve the guidelines for the Revolving Loan Fund (Exhibit A).
Back~round
The Minnesota Department of Trade and Economic Development (DTED) is annually allocated
money from the legislature for the Minnesota Investment Fund (MIF). The purpose of the MIF
is two-fold: first, it provides money (usually low interest loans) to companies who are creating or
expanding businesses in Minnesota; secondly, it permits local governments for overseeing these
loans to retain the first $100,000 plus interest, whereby, they may create their own revolving
. loans for business creation or expansion. For receiving this low interest money, the businesses
must create a certain number of jobs at a specific pay range. Typically, DTED will provide up to
$5,000 per job. However, the amount per job is determined DTED on the desirability and salary
of those jobs. Local governments may receive no more than $500,000 in MIF dollars per state
fiscal year (SFY) which is from July 1 to June 30.
The EDA is currently working with several companies through the MIF program: Cardiac
Pacemakers, Inc. (SFY 1998), Tycom (SFY 1998), and Manufacturers Service Limited (SFY
1999). Cardiac Pacemakers, Inc., (CPI) is expanding their research and development facility in
Arden Hills which it is hoped will lead to further expansion and the Arden Hills campus. The
CPI proposal is for DTED to provide a $200,000 grant and a $100,000 loan, of which $100,000
plus interest would come back to the EDA. Tycom is a precision computer and medical device
contractor who is relocating into the LexingtonIFox area. The Tycom proposal is for DTED to
provide a $200,000 loan, of which $100,000 plus interest would come back to the EDA. Lastly,
Manufacturers Service Limited (MSL) is a computer manufacturing subcontractor who is
occupying Phase I of Gateway Business District and is anticipating doubling their employment to
900 within the next three years. The MSL proposal is for DTED to provide a $250,000 loan, o~
which $100,000 plus interest would come back to the EDA.
Revolvin!! Loan Fund
The Staff would suggest that the Board of Cornmissioners place parameters on the use of these
funds, so that they are targeted towards development/redevelopment projects which are in
. concert with the City's economic development policies.
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The Staff would offer the following targets, for discussion purposes, that the Board of
Commissioners may wish to include, reject, and/or prioritize: .
1. Geography
a. Located in the Gateway Business District
b. Located in the Corporate Campuses (ie., CPI, Land 0' Lakes, Control Data,
Dynamark, and MSI)
c. Located in the Lexington/Fox area
d. Located in the Twin Cities Army Ammunition Plant (TCAAP)
2. Jobs
a. Creates at least one White Collar job for every $5,000 in RLF money
b. Creates at least one High- Tech-Office /High-Pay for every $5,000 in RLF money
c. Creates at least one High- Tech-Manufacturing/High-Pay for every $2,500 in RLF
money
d. Retains at least one White Collar, High- Tech-Office /High-Pay, or High- Tech-
Manufacturing/High-Pay job for every $1,000 in RLF money
3. Leverage
a. Maximum ratio of private to public (RLF) infusion of money is 2: 1
b. Minimum borrower's equity contribution is 10 percent
c. Maximum amount ofRLF dollars dedicated to working capital is 50 percent
d. Maximum amount of RLF dollars dedicated to overall total project cost is 33
percent .
Recommendation
The Staff recommends that the Board of Commissioners adopt the attached guidelines for the
Revolving Loan Fund.
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CITY OF ARDEN HILLS
ECONOMIC DEVELOPMENT AUTHORITY
REVOLVING LOAN FUND (RLF) GUIDELINES
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. As adopted by the City of Arden Hills Economic Development Authority on August 25,1997
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INTRODUCTION
The creation of a Revolving Loan Fund (RLF) for the City of Arden Hills was made possible .
through the Minnesota Department of Trade and Economic Development (DTED) Minnesota
Investment Fund (MIF). As a result of these MIF grants, the ensuing guidelines have been
developed for the purposes of administering this fund.
PURPOSE
I. To create or retain permanent private sector jobs in the City of Arden Hills.
2. To provide capital for business development and expansion within the City, particularly
for businesses unable to obtain adequate affordable capital from the private capital
market.
3. To bolster tax bases of local units of government.
4. To leverage other public and private investments in order to achieve the maximum
number of jobs per city dollar.
LOAN MANAGEMENT PHILOSOPHY
1. Allow for flexibility in establishing loan terms and conditions to tailor-fit loans to the
needs of individual industries. .
2. Establish and maintain a good working relationship with local, private financial
institutions.
3. Arrange interest subsidies with local lenders.
4. Provide collateral for private financing.
5. Provide for principal reductions together with private lenders.
6. Make companion or second loans which can reduce the overall interest rate.
7. Give direct loans at favorable terms and interest rates.
8. Guarantee loans made by private lenders.
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ELIGIBLE PROJECTS
e The following types of activities are eligible for use ofRLF funds for private, for-profit
businesses.
1. Existin!! Business Expansion Defined as Office/Industrial related expansion, including
land and building acquisitions and construction, remodeling, relocation, equipment
acquisition, and public facilities improvements.
2. Business Eouioment Acouisition Defined as the purchase of additional depreciable assets
for the purpose of expanding industrial activities.
3. Development of New Business Defined as the establishment Office and Industrial
businesses in all phases, including land, building acquisition and construction,
remodeling and equipment acquisition.
4. Workin!! Caoital.
5. Professional Fees.
6. Infrastructure Improvements Necessarv to Support New or EXj;landin!! Businesses.
CRITERIA FOR USE OF FUNDS
. 1. The project should leverage at least two dollars for every EDA dollar invested.
2. Creates at least one White Collar job for every $5,000 in RLF money.
Creates at least one High-Tech-Office/High-Pay for every $5,000 in RLF money.
Creates at least one High-Tech-ManufacturinglHigh-Pay for every $2,50.0 in RLF money.
Retains at least one White Collar, High- Tech-Office/High-Pay, orHigh-Tech-
Manufacturing/High-Pay job for every $1,0.00 in RLF money.
3. The project should include a borrower's equity contribution of 10% of the total project
cost at a minimum.
4. The EDA may finance no more than 5.0% ofthe borrower's working capital needs.
5. The EDA may finance no more than 33% of the cost of the project.
6. Loan will be in a junior collateral position to the major source of project financing, unless
revolving loan fund proceeds are the primary source of funds.
7. The term of the loan should coincide with the term of the private portion of the loan, but
may be shorter.
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8. The interest rate any payment structure are negotiable dependent on the applying
business' job-creating potential and tax base increasing potential for the community. .
9. The applicant must meet the undernTiting criteria of the private financial institution
participating in the project.
10. Collateral pledged must be approved by both EDA and participating financial institutions.
11. Revolving loan fund proceeds can be used to transfer ownership through the acquisition
of fixed assets unless the transfer results in a physical remodeling or expansion project
approved by the EDA.
12. Applicants must provide current records in a form acceptable to the EDA.
13. Applicants must provide valid bids for the work or equipment proposed.
14. The EDA must have available to it, projections of performance to support repay ability
with the required business plan.
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